BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
DECEMBER 20, 2011
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA
APPROVAL/SPECIAL PRESENTATIONS
A. Additions,
Deletions, Substitutions
B. Adoption
C. Special
Presentations – 9:30 a.m. (Page 6)
3. CONSENT
AGENDA (Pages 7 - 28)
4. PUBLIC HEARINGS - 9:30 A.M. (Pages 29 -
30)
5. REGULAR
AGENDA (Pages 31 - 35)
6. BOARD
APPOINTMENTS (Pages 36 - 38)
7. STAFF
COMMENTS (Page 39)
8. COMMISSIONER
COMMENTS (Page 40)
9. ADJOURNMENT (Page 40)
* * * * * * * * * * *
DECEMBER 20, 2011
SPECIAL PRESENTATIONS – 9:30 A.M.
Page 6
2C-1 Legislative
Update from Representative Pafford
CONSENT AGENDA
A. ADMINISTRATION
Page 7
3A-1 Resolution
in support of preserving county home rule authority
B. CLERK & COMPTROLLER
Page 7
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
C. ENGINEERING & PUBLIC WORKS
Page 7
3C-1 Interlocal Agreement with City of West Palm
Beach regarding open cuts in County maintained rights-of-way
3C-2 Agreement with New Millennium Engineering,
Inc. for engineering and inspection services related to West Atlantic Avenue
improvements (Lyons Rd to Starkey Rd)
Page 8
3C-3 Amendment to annual roadway landscape
contract with Arazoza Brothers Corporation
D. COUNTY ATTORNEY
Page 8
3D-1 Housing Finance Authority Guidelines for
issuance of Multi-Family Rental Housing Revenue Bonds
Page 9
3D-2 Settlement
Agreement in personal injury case James E. and Paulette Danni vs. PBC
E. COMMUNITY SERVICES
Page 9
3E-1 Contract for Provision of Financial
Assistance with four (4) vendors for services to homeless individuals
3E-2 Contract for Consulting/Professional
Services with Health Department for health services to Head Start/Early Head
Start children
Page 10
3E-3 Contract for Provision of Financial
Assistance with four agencies to provide a variety of services under the Financially
Assisted Agencies program
3E-4 Resolution
regarding the Head Start/Early Head Start Policy Council
F. AIRPORTS
Page 10
3F-1 Ninth
Amendment to Lease and Concession Agreement with Host International, Inc. for
concession space at PBIA
Page 11
3F-2 Third
Amendment to Retail Concession Agreement with Paradies-Palm Beach for
concession space at PBIA
3F-3 Modification
to Reimbursable Agreement with Federal Aviation Administration relative to the
relocation of Runway 28R glide slope and touchdown runway visual range at PBIA
Page 12
3F-4 First
Amendment to Fixed Based Operator Lease Agreement with Piedmont Hawthorne
Aviation at North County General Aviation and Glades Airports
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 12
3G-1 Budget
Transfer/Amendment for additional memory pack readers for elections
DECEMBER 20, 2011
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 13
3H-1 Deleted
3H-2 Second
Amendment with Barton Security Services regarding County’s 800 MHz Radio System
3H-3 First
Amendment with Town of Lake Park regarding purchase of fuel at County fueling
sites
Page 14
3H-4 Amendment No. 3 to Lease Agreement with the
Jerome Golden Center regarding improvements on property leased from the County
3H-5 Third Amendment to License Agreement with
U.S. Department of Homeland Security Federal Emergency Management Agency
regarding continued use of four open air work stations
3H-6 Amendment No. 6 to Lease Agreement with Aspen
Skees Road for continued use of office and warehouse space for PBSO
Page 15
3H-7 Standard Interlocal agreement regarding
references of homeless individuals to the Homeless Resource Center
I. HOUSING & COMMUNITY DEVELOPMENT
Page 16
3I-1 Twenty-one (21) Community Development Block
Grant Program agreements to various agencies for a variety of services
Page 18
3I-2 Twelve (12) Emergency Shelter Grants
Program agreements to various agencies for a variety of services
J. PLANNING, ZONING & BUILDING - None
K. WATER UTILITIES - None
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 19
3L-1 Revised Management Plan for Juno Dunes
Natural Area
3L-2 Deleted
3L-3 Annual
contracts with Eastman Aggregate Enterprises and H & R of Belle Glade
relative to the annual dune and wetlands restoration program
M. PARKS & RECREATION
Page 20
3M-1 Two (2) independent contractor agreements
3M-2 Florida
Inland Navigation District Water Assistance Program Grant Project Agreement for
design and permitting relative to improvements at Bert Winters Park
3M-3 Non-Standard
Sponsorship Agreement with GL Homes relative to a series of eight (8) concerts
at Canyon Town Center Amphitheater.
Page 21
3M-4 First Amendment with Palm Beach County
Officials Association for sports officiating services
3M-5 Amended Standard Independent Contractor
Agreement
N. LIBRARY - None
P. COOPERATIVE EXTENSION SERVICE - None
Q. CRIMINAL JUSTICE COMMISSION
Page 22
3Q-1 Interlocal Agreement with Office of the
Public Defender to manage and operate the Reentry Ex-Offender Initiative Program
R. HUMAN RESOURCES - None
S. FIRE RESCUE - None
T. HEALTH DEPARTMENT - None
DECEMBER 20, 2011
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
U. INFORMATION SYSTEMS SERVICES
Page 22
3U-1 Agreement
for digital orthophotograpy and planimetric mapping services with three (3)
vendors
3U-2 Deleted
Page 23
3U-3 Task Order No. 3 with Pictometry
International Corporation for detailed aerial photography services
V. METROPOLITAN PLANNING ORGANIZATION - None
W. PUBLIC AFFAIRS - None
X. PUBLIC SAFETY
Page 23
3X-1 Two (2) contracts with agencies for drug
treatment and testing services under the Juvenile Delinquency Drug Court
program
Page 24
3X-2 Contract with Emergency Specialists of
Wellington for forensic rape examinations and medical treatment
3X-3 2011
Palm Beach County Comprehensive Emergency Management Plan
3X-4 2011
Palm Beach County Disaster Recovery Plan
Y. PURCHASING - None
Z. RISK MANAGEMENT - None
AA. PALM TRAN
Page 25
3AA-1 Two-Year Agreement with School District for
annual and semester bus passes
3AA-2 FY 2012 Certifications and Assurances related
to Federal Transit Administration programs
3AA-3 Budget Amendment relative to sale of surplus
equipment
Page 26
3AA-4 Amendment No. 1 with Area Agency on Aging relative to transportation
services to senior citizens
3AA-5 Agreement with City of Boynton Beach for sale, conveyance and
transfer of four (4) 2001 El Dorado Cutaway buses
BB. SHERIFF’S OFFICE
Page 27
3BB-1 Grant Modification No. 2 with Office of
National Drug Control Policy for Palm Beach County Narcotics Task Force
3BB-2 FDLE Office of Criminal Justice grant for EOD Team Enhanced
Capability project
3BB-3 Bureau of Justice Bulletproof Vest Partnership Grant for purchase of
bulletproof vests
CC. WESTGATE/BELVEDERE HOMES COMMUNITY REDEVELOPMENT AGENCY
Page 28
3CC-1 FY 2012 Budget
PUBLIC HEARINGS – 9:30 A.M.
Page 29
4A Michlar Drive, Tamis Trail and 105th
Avenue South paving and drainage project
4B Slot Machine Gaming Ordinance
4C Fire Prevention Code
4D Lobbyist Registration Ordinance
Page 30
4E Vehicle for Hire Ordinance
4F Commission Redistricting Ordinance
DECEMBER 20, 2011
TABLE OF CONTENTS
REGULAR AGENDA
ADMINISTRATION
Page 31
5A-1 Advisory
board assignments for Commissioners
5A-2 Amendment No. 1 with Business Development
Board for implementation of New Marketing Initiatives
5A-3 Participation
in Medical Home Day in February 2012
AIRPORTS
Page 32
5B-1 Resolution
to amend Airport Rules and Regulations (vehicles for hire/airport drop-off)
ENGINEERING
& PUBLIC WORKS
Page 32
5C-1 Municipal
Service Taxing Unit Special Assessment Ordinance
Page 33
5C-2 Amendment No. 8 to County Incentive Grant
Program Agreement with FDO regarding median beautification on Okeechobee Blvd
(SR 7 to Florida’s Turnpike)
OFFICE
OF THE INSPECTOR GENERAL
Page 34
5D-1 Addition
of six (6) positions
FACILITIES
DEVELOPMENT & OPERATIONS
Page 35
5E-1 Change Order No. 180 with Moss &
Associates relative to renovations at West County Detention Facility
BOARD
APPOINTMENTS (Pages 36 - 38)
STAFF
COMMENTS (Page 39)
COMMISSIONER
COMMENTS (Page 40)
ADJOURNMENT (Page 40)
DECEMBER 20, 2011
2C. SPECIAL PRESENTATIONS – 9:30 A.M.
1. Legislative Update from Representative
Pafford
* * * * * * * * * * *
DECEMBER 20, 2011
A. ADMINISTRATION
1. Staff recommends
motion to adopt: a Resolution
of the Palm Beach County Board of County Commissioners in support of preserving
county home rule authority during the 2012 state legislative session. SUMMARY:
At the November 2011 Florida Association of Counties Legislative
Conference, the following statement on preserving home rule authority was
adopted: Home Rule - County officials are dedicated to the preservation of
democratic principles, specifically that the government closest to the people
is the appropriate authority to serve the needs and requirements of the
community. Home rule is the right of the people to determine and implement a
public purpose at the grassroots level. Home rule power is conferred to Florida
counties by Article VIII, Sections 1(f) and 1(g) of the Florida Constitution
(1968), and by Section 125.01, Florida Statutes. The preservation of this
fundamental democratic concept is essential to the operation of county
governments in Florida. Accordingly, the Florida Association of Counties is
dedicated to maintaining the integrity of county home rule power, both
administrative and fiscal, which allows counties to develop and implement
community-based solutions to local problems. This Resolution further supports
this guiding legislative principal of the Florida Association of Counties and
incorporates it into Palm Beach County’s legislative priority agenda. Countywide
(DW)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to approve:
Warrant List.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners= meetings:
Meeting Type Meeting Date
Regular November
15, 2011
Workshop November
29, 2011
Zoning December
1, 2011
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller=s Office.
Countywide
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve: an Interlocal Agreement with the City of West Palm
Beach (City) regarding open cuts in Palm Beach County (County) maintained
rights-of-way. SUMMARY: The City has agreed
to follow the policies and procedures set forth by the County regarding open
cuts in County roads; however, the City is requesting that it not be required
to provide surety for the open cuts, as required by County PPM EL-O-3605 and
PPM EL-O-3606, but instead be bound by the terms and conditions of this
Interlocal Agreement. Districts 2, 3
& 7 (MRE)
2. Staff recommends
motion to approve: an Agreement
in the amount of $548,006.42 with New Millennium Engineering, Inc. (NME), for
professional services necessary for the West Atlantic Avenue construction
phase. SUMMARY: Approval of this Agreement will provide the construction
engineering and inspection services required for the construction of West
Atlantic Avenue from west of Lyons Road to Starkey Road. NME has an office in Palm Beach County. District
5 (MRE)
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
3. Staff recommends
motion to approve: an Amendment to the Annual Roadway Landscape
Contract (Contract) No. 2011053, R2011-0019 with Arazoza Brothers Corporation
(Contractor) to extend the Contract to January 11, 2013, and reinstate the
original unit prices of specific contract items. SUMMARY: Approval
of the Amendment will extend the contract from January 11, 2012, to January 11,
2013. The Amendment will also reinstate the original bid unit prices on
specific items shown in Exhibit A of the Agenda Item. On September 13, 2011,
the Board of County Commissioners approved an Amendment, whereby the Contractor
voluntarily reduced specific unit prices of 56 contract items. The Contractor
has now determined that he is unable to construct 13 of those items without
realizing a loss and desires that the original bid unit prices of those 13
items be reinstated. Countywide (MRE)
D. COUNTY
ATTORNEY
1. Staff recommends
motion to approve:
A) the Housing Finance Authority of Palm Beach County, Florida (the “Authority”) Guidelines for Issuance of Multi-Family Rental Housing Revenue Bonds (the “Multi-Family Guidelines”);
B) the Authority’s Bond Underwriter Selection Policy (the “Underwriter Selection Policy”); and
C) the Contract for Legal Representation between the Authority and Greenspoon Marder, P.A. (the “Legal Services Contract”).
SUMMARY: The Palm Beach County Code requires that all rules and regulations promulgated by the Authority be submitted to and approved by the Board. The County Code also requires that all contracts of the Authority for the purchase of goods and services in excess of $10,000 be submitted to and approved by the Board. The Multi-Family Guidelines set forth the general requirements and procedures which apply to the financing of multi-family rental housing projects by the Authority, and update the current multi-family guidelines of the Authority adopted in 2008. The Underwriter Selection Policy sets forth the Authority’s selection process for both multi-family and single family bond issues. The Authority will consider requests on an ongoing basis to identify a pool of qualified underwriters. For multi-family bond issues, a borrower must utilize the services of an underwriter on the list. For single family bond issues, the Authority shall conduct an RFP to which all qualified underwriters shall be permitted to respond. This would replace the Authority’s current rotation of three (3) underwriters, which has been in place since 1998. The Legal Services Contract provides for Greenspoon Marder, P.A., the successor to the firm that was selected by the Authority to provide general legal services pursuant to an RFP process in November of 2010, to be General Counsel to the Authority. Countywide (PFK)
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
D. COUNTY
ATTORNEY (Cont’d)
2. Staff recommends motion to approve: a Settlement Agreement, inclusive of attorney’s fees and costs, in the total amount of $60,000 in the personal injury action styled James E. Danni and Paulette Danni, his wife v. Palm Beach County, Case No. 502011CA000801XXXXMB(AH). SUMMARY: On May 7, 2009, the driver of a County vehicle ran a red light at the intersection of South Quadrille and Okeechobee Boulevards, and was broadsided by a vehicle driven by James E. Danni. After seeing a chiropractor, physical therapist, M.D., and having the latest MRI on March 31, 2011, Mr. Danni was diagnosed with significant permanent injuries. Mr. Danni’s vehicle was damaged in the amount of $4,700. Mrs. Danni has a loss of consortium claim. This settlement, reached at Mediation and subject to the approval of the Palm Beach County Board of County Commissioners is for $60,000, inclusive of attorney’s fees and costs. Staff, including the Risk Management Roundtable concurs that this settlement is in the best interest of Palm Beach County. Countywide (PM)
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: Contract
for Provision of Financial Assistance with the following vendors for the period
of January 1, 2012, through December 31, 2012, for a total of $520,148, for
services to homeless individuals:
A) Gulfstream
Goodwill Industries, Inc. for supportive services in an amount not to exceed $
66,030;
B) Gulfstream
Goodwill Industries, Inc. for supportive housing in an amount not to exceed $
288,398;
C) Jerome
Golden Center for Behavioral Health, Inc. for supportive services in an amount
not to exceed $82,860; and
D) Comprehensive
Alcoholism Rehabilitation Programs, (CARP) Inc. for supportive services in an
amount not to exceed $82,860.
Summary: In 2010, HUD awarded the Division of Human
Services a one year renewal grant to begin January 1, 2012. The grant will continue funding for 30
Transitional housing beds and supportive services offered through Gulfstream
Goodwill Industries, Inc., CARP, and Jerome Golden Center for Behavioral
Health, Inc. to provide staff for the Homeless Outreach Teams and related
support services. Funds for these
contracts are comprised of $442,158 from Housing and Urban Development (HUD)
and $91,240 in County match for a total of $533,398. The contracts total
$520,148 and the remaining balance of $ 13,250 is for non-contracted funds for
administration and bus passes. Thomas
McKissack of the Jerome Golden Center for Behavioral Health, Inc., serves on a
County Advisory Board, the Palm Beach County HIV Care Council. This Board
provides no regulation, oversight, management, or policy-setting
recommendations regarding the activities funded by their respective contract.
Disclosure of these contractual relationships at a duly noticed public meeting
is being provided in accordance with the provisions of Sect. 2-443, of the Palm
Beach County Code of Ethics. (Human
Services) Countywide (TKF)
2. Staff recommends
motion to approve: Contract
for Consulting/Professional Services with Palm Beach County Health Department for
the period of December 20, 2011, through September 30, 2012, in an amount of $50,000,
for health services to Head Start/Early Head Start children. Summary:
The Division of Head Start has received funds from the Department of
Health and Human Services (HHS) to provide health services. As a result, Head Start is contracting with
Palm Beach County Health Department to provide health services to Head
Start/Early Head Start children and
their families. The contract is
funded through a combination of Federal grant and County funds. (Head Start) Countywide
(TKF)
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
motion to approve:
Contract for Provision of Financial Assistance with four (4) Financially
Assisted Agencies totaling $1,926,696 for the indicated activities, for the
period October 1, 2011, through September 30, 2012:
A) Child Protection Team of Palm Beach, Inc. -
$160,000 for medical examinations in alleged maltreatments of child abuse and
neglect;
B) South County Mental Health Center, Inc. -
$1,486,826 for CSU,
Intake and Mobile Crisis Team, Psychiatric & Medical Services;
C) The ARC of Palm Beach
County, Inc. - $238,541 for the Community Living program; and
D) The
Children’s Place at Home Safe, Inc. - $41,329 for the Safety Net Violence
Prevention & Intervention Program
Summary: The information submitted reflects part of
the total $13,229,511 funding approved by the Board of County Commissioners for
the Financially Assisted Agencies Program for FY 2012. Other contracts will be forthcoming upon
receipt of all the required information.
(Financially Assisted Agencies Program) Countywide (TKF)
4. Staff recommends
motion to adopt: a Resolution to repeal and replace Resolution
R2006-1878 regarding the Head Start/Early Head Start (HS/EHS) Policy Council. Summary: A modified
Resolution is necessary to define the membership guidelines of the HS/EHS
Policy Council and Parent Committees. Upon approval of this Resolution, the
terms of appointment will now require that all parent members and community
members of Policy Council and Policy Committees must stand for election or
re-election annually. In addition,
provisions addressing the Sunshine Law, the State Code of Ethics, and the Palm
Beach County Code of Ethics are being added.
(Head Start) Countywide (TKF)
F. AIRPORTS
1. Staff recommends
motion to approve: a Ninth
Amendment to the Lease and Concession Agreement with Host International, Inc.
(Host), providing for the termination of its lease of approximately 1388 square
feet of concession space located within the Palm Beach International Airport
(PBIA) and the partial extension of a capital investment deadline to September
30, 2015. SUMMARY: Host provides
food and beverage concession services at PBIA pursuant to a Lease and
Concession Agreement (Agreement) (R-98-1293D).
Host is a Delaware corporation with a principal place of business in
Bethesda, Maryland. Host has requested
to terminate its lease as to the Cinnabon unit because it is an underperforming
unit. Paradies-Palm Beach, LLC
(Paradies), the retail concessionaire for PBIA, has requested approval to lease
the unit for the introduction of the Comfort Zone spa concept. Pursuant to the
Seventh Amendment to the Agreement (R2007-1283), Host is required to expend
$500,000 on the refurbishment and improvement of its concession units at PBIA
on or before September 30, 2012. Host
has requested that the County extend the deadline by authorizing Host to spend $250,000
on or before September 30, 2012, on the refurbishment of existing concession
units, and to spend the remaining $250,000 on or before September 30,
2015. Host recently completed
approximately $2.85 million improvements at PBIA, which included the construction
of new Starbucks Coffee locations, a Chili’s Too and a Quiznos Subs; therefore,
the Department recommends approval of the requested partial extension of the
capital investment deadline to avoid requiring Host to make unnecessary
improvements for the purpose of meeting the investment deadline. This Amendment
also requires capital investment expenditures to be supported by a report
prepared by an independent certified accountant. Countywide (AH)
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
2. Staff recommends
motion to approve: a
Third Amendment (Amendment) to Retail Concession Agreement with Paradies-Palm
Beach, LLC (Paradies), providing for the lease of approximately 1,388 square
feet of concession space within the Palm Beach International Airport (PBIA)
terminal building for the introduction of the Comfort Zone spa concept for a
privilege fee of 12% of annual gross revenues and modifying provisions related
to the annual charity golf tournament sponsored by Paradies to allow the
proceeds to benefit the Glades Healthcare Foundation, Michelle McGann
Foundation or other charitable organizations providing support for the
research, prevention and treatment of diabetes or to allow Paradies to make a
direct charitable contribution to any such organization(s) in lieu of
sponsoring a golf tournament. SUMMARY: Paradies
provides retail concession services at PBIA pursuant to a Retail Concession
Agreement (Agreement) (R2007-2052).
Paradies is a Florida limited liability company with a principal place
of business in Atlanta, Georgia. This
Amendment provides for the introduction of the Comfort Zone spa concept. The Comfort Zone will replace the existing
Cinnabon, which is currently operated by PBIA’s food and beverage
concessionaire, Host International, Inc. (Host). The Comfort Zone is a
woman-owned airport concession disadvantaged business enterprise (ACDBE) and
will be operated pursuant a sublease.
The Agreement provides for a 25% ACDBE participation goal, which is
currently being satisfied through a joint venture agreement. Although not required by the request for proposals issued by the
Department (RFP No. PB-07-05), Paradies offered to host an annual charity golf
tournament for the benefit of the Glades Healthcare Foundation as part of its
original proposal. Paradies has requested to modify this provision to provide
additional flexibility. This Amendment provides that Paradies may elect to host
a charitable golf tournament for the benefit of the Glades Healthcare
Foundation, Michelle McGann Foundation or any other charitable organization
providing support for the research, prevention and treatment of diabetes or by
making a direct charitable contribution to any such organization(s). The
Agreement requires Paradies to charge street prices for certain staple items,
such as newspapers, magazines and over-the-counter medications. This Amendment modifies the reporting
requirements for price comparisons, authorizing the Department to require
Paradies to submit a price comparison report up to two (2) times per lease
year. Countywide (AH)
3. Staff recommends
motion to receive and file: a
Modification to the Reimbursable Agreement with the Federal Aviation
Administration (FAA) in the amount of $44,275 to relocate the Runway 28R Glide
Slope (GS) and Touchdown Runway Visual Range (RVR) at Palm Beach International
Airport (PBIA). SUMMARY: The Board of County
Commissioners approved a Reimbursable Agreement Number AJW-FN-ESA-10-0789 with
the FAA on October 20, 2009 (R2009-1760) in the amount of $128,524 for the FAA
to provide engineering support services for the relocation of Runway 28R GS and
RVR system. This work was required prior
to the extension of the Taxiway Lima project currently under construction at
PBIA. The Modification to the
Reimbursable Agreement provides additional funding to the FAA in the amount of
$44,275 for the relocation, installation and tune-up of the existing GS and RVR
electronics equipment at PBIA. Delegation
of authority for execution of the above Modification to the Reimbursable
Agreement with the FAA was approved per PPM CW-O-051. Countywide (AH)
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
4. Staff recommends
motion to approve: the First Amendment to Fixed Base Operator Lease
Agreement (Lease) with Piedmont Hawthorne Aviation, LLC, d/b/a Landmark
Aviation (Landmark) for the North County General Aviation (North County
Airport) and Palm Beach County Glades Airports (Pahokee Airport), providing for
a deadline extension for certain required improvements; rental credits in the
amount of $9,906; consent to certain subleases; and Landmark’s purchase of fire
extinguishers and office furniture for a total amount of $3,265. SUMMARY: Landmark currently leases the
buildings and airport facilities at the North County Airport and the Pahokee
Airport providing fixed based operator services for general aviation aircraft,
pursuant to the Fixed Base Operator Lease Agreement dated July 20, 2010
(R2010-1109). Landmark is a Delaware
limited liability company with its principal place of business in Houston,
Texas. This Amendment provides for the extension of the deadline to replace the
North County Airport’s terminal building roof from March 1, 2011, to May 1,
2012, and the deadline to complete renovations of the North County terminal
building from November 1, 2011, to September 1, 2012. Both projects were delayed by the need to
complete more immediate and necessary repairs at the airports. Landmark has agreed to purchase existing fire
extinguishers at the North County and Pahokee Airports for $2,065 and lobby
furniture at the Pahokee Airport for $1,200.
The fire extinguishers and lobby furniture were purchased between 1995
and 2009 when both airports were under separate management agreements. The
extinguishers and furniture are no longer needed for use by the
Department. Landmark has been obtaining
and paying for all required inspections, testing and certification of the fire
extinguishers since September 1, 2010. This Amendment also provides for a
rental credit in the amount of $6,000 for Landmark’s loss of hangar usage under
the previous management agreement due to delays in repairs performed by the
Department and a rental credit for the annual cost of runway lighting at the
Pahokee Airport in the amount of $3,906. In addition, this Amendment provides
for the County’s consent to subleases that were in place with Landmark under
its prior management agreement. This
Amendment will also provide the County with the option to issue a small
inventory of gate access cards to Landmark for issuance to its subtenants and
contractors on behalf of County, subject to collection of the required
application and applicable fees. Countywide (HJF)
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to approve:
A)
a Budget Transfer in the
General Fund in the amount of $67,750 to provide funding for the purchase of 15
memory pack readers (MPRs) for the Supervisor of Elections; and
B)
a Budget Amendment in the
Optical Scan Voting Equipment Fund in the amount of $67,750 to establish budget
for the purchase of the MPRs.
SUMMARY: It
is necessary for the Supervisor of Elections (SOE) to purchase 15 additional
memory pack readers in preparation for the January 31, 2012 Presidential
Preference Primary, as well as for use in future elections. The cost of these readers, including
shipping, is $67,750 which is available in the SOE’s budget. However, pursuant to Florida Statutes,
elections equipment must be purchased by the Board of County Commissioners so
it is necessary to transfer the budget from the SOE’s line item into an account
from which the purchase can be made. Countywide (PFK)
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS
1. DELETED
2. Staff recommends
motion to approve: a Second
Amendment to the Agreement (R2006-0074, as amended by R2008-1862) with Allied
Barton Security Services, LLC (Agency) successor in interest to Barton
Protective Services, LLC to extend the term of the Agreement to January 9,
2015. SUMMARY: The Agreement which provides the terms and
conditions under which the Agency can program into the County's 800 MHz Radio
System and utilize the countywide and EMS common talk groups for certain types
of interagency communications expires on January 10, 2012. The County’s system may not be utilized for
routine operational communications by the Agency. The Agreement provides for three (3) renewal
options, each for a period of three (3) years. Both parties must approve the renewal
option. The Agency has approved a
renewal to extend the term of the Agreement until January 9, 2015. The renewal
now requires Board approval. The terms
of this Agreement are standard and have been offered to all EMS providers. There are no charges associated with this
Agreement. The Agency is required to pay all costs associated with subscriber
units and to comply with the established operating procedures for the System. The Agreement may be terminated by either party,
with or without cause. This Second Amendment: (i) renews the term; (ii)
clarifies the renewal options provided for; (iii) updates the insurance and
notice provisions; and (iv) provides for disclosure of the establishment of the
Office of the Inspector General. All other terms of the Agreement remain
unchanged. (ESS) Countywide (JM)
3. Staff recommends
motion to approve: a First Amendment to Interlocal Agreement
(R2007-0029), with the Town of Lake Park (Town) to extend the term of the
agreement to January 8, 2017. SUMMARY: The Interlocal Agreement
which provides: (i) the County and PBSO the right to purchase fuel from the
Town; (ii) the Town the right to purchase fuel from the County's fueling sites;
and (iii) the terms and conditions by which the County provides fuel management
services and maintenance of the Town's fuel control reader, will expire on
January 8, 2012. The Interlocal
Agreement provides for one (1) renewal option for a period of five (5)
years. Both parties must approve the
renewal option. The Town has approved a
renewal extending the term of the Interlocal Agreement to January 8, 2017. The renewal now requires Board approval. The
County does not require any additional staffing and/or equipment to implement
this Interlocal Agreement, and as such, this Interlocal Agreement will result
in increased revenues to Fleet Management.
The actual amount of revenue to be generated will depend on the level of
use by the Town. The Interlocal
Agreement may be terminated by either party for any reason upon sixty (60) days
notice. This First Amendment: (i) renews
the term; (ii) updates the notice provisions; (iii) updates the locations of the
County's fueling sites; and (iv) provides for disclosure of the establishment
of the Office of the Inspector General.
All other terms of the Interlocal Agreement remain unchanged. (Fleet)
District 1 (JM)
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS (Cont’d)
4. Staff recommends
motion to approve: Amendment Number Three to Lease Agreement (R85-177)
with The Jerome Golden Center for Behavioral Health, Inc., to allow
installation of certain improvements on property leased from the County. SUMMARY: On February 5, 1985, Western Palm Beach
County Mental Health Clinic, Inc. (Western), entered into a 99-year Lease of
County-owned land and buildings on NW 11th Street in Belle Glade to
provide mental health services. In 2005, Western’s mental health services
contracted by the State were transferred to Oakwood Center of the Palm Beaches,
Inc. (Oakwood) and Western subsequently dissolved its corporation. In 2008,
Oakwood was permitted to demolish, at their expense, two County-owned buildings
that had been damaged by hurricanes. In April 2011, Oakwood’s name was changed
to The Jerome Golden Center for Behavioral Health, Inc. (Golden). Golden
requires office and storage space and has requested approval to install three
(3) portable buildings and a fence. Amendment Number Three provides for these
improvements, updates various sections, and adds required standard provisions
to the Lease. Staff requested a Disclosure of Beneficial Interest which identifies
Golden as a Florida not-for-profit corporation in which no individual or entity
holds a beneficial interest in its assets. (PREM) District 6
(HJF)
5. Staff recommends
motion to approve: a Third Amendment to License Agreement (R2009-1216)
with The United States Department of Homeland Security Federal Emergency
Management Agency (FEMA) extending the term to June 30, 2012. SUMMARY: The License Agreement, which
provides the terms and conditions under which FEMA uses four (4) modular open
air work stations on the second floor of the Vista Center Office Building
located at 2300 North Jog Road for general office purposes, expires on December
31, 2011. This Third Amendment to License Agreement: (i) extends the term of
the License Agreement until June 30, 2012; (ii) provides FEMA with the right to
terminate the License Agreement upon 15 days prior written notice; and (iii)
updates the non-discrimination provision.
All other terms of the License Agreement remain unchanged. There are no rent or other charges associated
with this License Agreement. (PREM) District 2 (HJF)
6. Staff recommends
motion to approve: Amendment Number Six to Lease Agreement (R97-2126D)
with Aspen Skees Road, LLC, for the County’s continued use of 6,000 SF of
office and warehouse space for the Palm Beach County Sheriff’s Office at an
annual rate of $60,000 ($10 per SF). SUMMARY: Since January 1, 1998, the County has leased
office and warehouse space at 1438 Skees Road in West Palm Beach. This
Amendment Number Six: i) extends the
term of the Lease for three (3) years to December 31, 2014; ii) decreases the
current annual rental rate by approximately 13% to $60,000; iii) deletes the
approximately 5% annual rental increases; and iv) provides for exclusive use of
eight (8) parking spaces at no charge. The above results in an estimated total
savings of $36,720 over the term of this extension. All other terms of the
Lease remain unchanged. (PREM) District 2 (HJF)
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS (Cont’d)
7. Staff recommends motion
to:
A) approve a standard interlocal agreement to be entered into with municipalities
which want their law enforcement services provider to be able to refer homeless
individuals to the Homeless Resource Center (HRC); and
B)authorize County Administrator or his designee the authority
to sign and administer the standard interlocal agreement, including all
renewals thereto.
SUMMARY: The interlocal
agreement (Agreement) accomplishes: 1)
the goal of the Homeless Advisory Board by creating Best Practices for
Interaction with the Homeless; 2) compliance with a condition of the purchase
and sale agreement for the HRC property designed to uphold safe and orderly
operation of the HRC and sustain compatibility between the HRC and the
neighborhood; and 3) initiation of the process for qualified individuals to end
their homelessness. The terms of the
Agreement: 1) sets forth the Countywide policy and protocol for
handling/interacting with the homeless by law enforcement (developed, adopted,
and maintained by the Law Enforcement Planning Council - LEPC); 2) establishes
compliance with the HRC referral protocol using the Field Referral Forms
(developed in conjunction with LEPC and maintained by the County) attached to
the Agreement; and 3) provides for the reimbursement of any transport costs
incurred by the County. Execution of the
Agreement is voluntary by the municipalities but only law enforcement personnel
of participating municipalities will have the ability to refer homeless persons
to the HRC. The Agreement has an initial
term of five (5) years and provides for three (3) renewal options each for a
period of five (5) years. The Agreement
may be terminated by either party for any reason upon sixty (60) days prior notice
to the other party. The following
municipalities have executed the Agreement: Town of Jupiter, Town of Jupiter
Inlet Colony, Town of Palm Beach, Village of Palm Springs; and City of West
Palm Beach. (FDO Admin) Countywide (JM)
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
I. HOUSING &
COMMUNITY DEVELOPMENT
1. Staff recommends
motion to approve: 21
Agreements under the Fiscal Year 2011-2012 Community Development Block Grant
(CDBG) Program totaling $1,077,389 to 19 non-profit agencies and two (2)
municipalities, in the amounts indicated below, for the period October 1, 2011,
to September 30, 2012, as follows:
A) Adopt-A-Family of the Palm
Beaches, Inc. in the amount of $48,622 for rental subsidy and case management
services;
B) Aid to Victims of Domestic Abuse,
Inc. in the amount of $42,458 for transitional housing and support services;
C) The ARC of Palm Beach County,
Inc. in the amount of $60,755 for employment services and training;
D) Children’s Case Management (d/b/a
Families First) in the amount of $15,084 for case management and legal
services;
E) Children’s Home Society of
Florida, Inc. in the amount of $59,204 for case management;
F) Children’s Place at Home Safe,
Inc. in the amount of $51,746 for emergency transitional shelter and
specialized therapeutic care;
G) Coalition for Independent Living
Options, Inc. in the amount of $32,682 for emergency meals and rent and utility
payments;
H) FoundCare, Inc. in the amount of
$50,439 for primary medical care;
I) Jesus and You Outreach
Ministries, Inc., in the amount of $20,400 for transitional housing and support
services;
J) Legal Aid Society of Palm Beach
County, Inc. in the amount of $159,220 for fair housing education, outreach,
advocacy and enforcement activities;
K) Place of Hope, Inc. in the amount
of $31,844 for transitional emergency housing and support services;
L) Redlands Christian Migrant
Association in the amount of $26,694 for child care and education services;
M) Seagull Industries for the
Disabled, Inc. in the amount of $60,336 for vocational training;
N) Sickle Cell Foundation of Palm
Beach County, Inc. in the amount of $39,375 for an outreach program,
counseling, and case management services;
O) The Lord’s Place, Inc. in the
amount of $53,625 for job training and placement assistance;
P) The Salvation Army in the amount
of $14,011 for transitional housing and support services;
Q) Urban League of Palm Beach
County, Inc. in the amount of $42,930 for homebuyer education classes and housing
counseling services;
R) Vita Nova, Inc. in the amount of
$25,000 for transitional housing and case management services;
S) West Jupiter Community Group,
Inc. in the amount of $45,252 for after school services;
T) City of Belle Glade in the amount
of $145,117 for asbestos testing, abatement, and demolition costs; and
U) City of Pahokee in the amount of
$52,595 for activity delivery costs associated with housing
rehabilitation and demolition.
Summary: The Fiscal Year
2011-2012 “Palm Beach County Action Plan: October 2011-September 2012"
approved by the Board of County Commissioners on July 19, 2011 (R2011-1096),
allocated $1,118,539 of CDBG funds for the provision of public services,
including fair housing activities, and housing rehabilitation and demolition
activity delivery costs. These
Agreements will allocate $1,077,389 of the aforesaid allocation as follows:
$879,677 to 19 non-profit agencies for the provision of public services, and
$197,712 to the City of Belle Glade and the City of Pahokee for activity
delivery costs in connection with the County’s housing rehabilitation and
demolition programs, and for asbestos testing and abatement. Maite Reyes-Coles, an employee of the Coalition
for Independent Living Options, Inc., serves on a County Advisory
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
I. HOUSING &
COMMUNITY DEVELOPMENT (Cont’d)
1. SUMMARY
CONTINUED
Board, the Commission on Affordable
Housing. Kimberly Rommel-Enright and
Vicki Tucci, employees of Legal Aid Society of Palm Beach County, Inc., serve
on the HIV CARE Council, a County Advisory Board. Mickale Linton, an employee of Legal Aid
Society of Palm Beach County, Inc., serves on a County Advisory Board, Early Head
Start Policy. Daniel Gibson, an employee
of the Lord’s Place, Inc., serves on a County Advisory Board, the Homeless
Advisory Board. Yvette Coursey, an
employee of the Sickle Cell Foundation of Palm Beach County, Inc., serves on a
County Advisory Board, the Community Action Advisory Board. Patrick Franklin, an employee of the Urban
League of Palm Beach County, Inc., serves on a County Advisory Board, the
Overall Economic Development Program.
Jimmy Weatherspoon, an employee of the Urban League of Palm Beach
County, Inc., serves on a County Advisory Board, the Housing Finance Authority.
These boards provide no regulation, oversight, management, or policy-setting
recommendations regarding the agency contracts listed above. Disclosure of
these contractual relationships at a duly noticed public meeting is being
provided in accordance with the provisions of Sect. 2-443, of the Palm Beach
County Code of Ethics. These are Federal CDBG funds which require no
local match. (Planning) Countywide (TKF)
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
I. HOUSING &
COMMUNITY DEVELOPMENT (Cont’d)
2. Staff recommends
motion to approve: 12 Agreements under the Fiscal Year 2011-2012
Emergency Shelter Grants Program (ESGP) totaling $257,939 to 11 non-profit
agencies, in the amounts indicated below, for the period October 1, 2011, to
September 30, 2012, as follows:
A) Adopt-A-Family of the Palm
Beaches, Inc. in the amount of $19,133.75 for emergency rent and utility
payments;
B) Aid to Victims of Domestic Abuse,
Inc. in the amount of $25,000 for emergency shelter, residential services,
crisis intervention, and counseling services;
C) The Center for Family Services of
Palm Beach County, Inc. in the amount of $19,133.75 for operational and
maintenance expenses of an emergency shelter;
D) Children’s Case Management
Organization, Inc. (d/b/a Families First) in the amount of $23,000 for
emergency shelter motel vouchers and emergency rent and utility payments;
E) Children’s Home Society of Florida,
Inc. in the amount of $21,404 for food, shelter and counseling services;
F) Children’s Place at Home Safe,
Inc. in the amount of $25,000 for transitional housing and enhanced specialized
therapeutic group care;
G) Farmworkers Coordinating Council,
Inc. in the amount of $25,000 for emergency rent and utility payments;
H) Jesus and You Outreach
Ministries, Inc. in the amount of $12,000 for operational expenses of a
transitional housing facility;
I) The Lord’s Place, Inc. in the
amount of $19,133.75 for operational expenses of a family emergency shelter;
J) The Lord’s Place, Inc. in the
amount of $19,133.75 for operational expenses of a men’s emergency shelter;
K) The Salvation Army in the amount
of $25,000 for housing and support services; and
L) Young Women’s Christian
Association of Palm Beach County, Inc. in the amount of $25,000 for operational
and maintenance expenses of an emergency shelter.
Summary: The Fiscal Year 2011-2012 “Palm Beach County Action Plan: October
2011-September 2012” approved by the Board of County Commissioners on July 19,
2011 (R2011-1069), allocated $282,939 of ESGP funds to 12 non-profit agencies
that provide assistance countywide to the homeless and to those at risk of
becoming homeless. The 12 Agreements
allocate $257,939 in ESGP funds to 12 activities for the operation and
maintenance of emergency shelters and transitional housing facilities and for
homeless prevention activities. Daniel
Gibson, an employee of The Lord’s Place, Inc., serves on a County Advisory Board,
the Homeless Advisory Board. This board
provides no regulation, oversight, management, or policy-setting
recommendations regarding the agency contracts listed above. Disclosure of this
contractual relationship at a duly noticed public meeting is being provided in
accordance with the provisions of Sect. 2-443, of the Palm Beach County Code of
Ethics. These Federal ESGP funds
require a matching contribution which will be provided by the agencies.
(Planning Section) Countywide (TKF)
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to approve: the revised management plan for the Juno Dunes Natural Area. SUMMARY: The management plan for the Juno Dunes
Natural Area was originally approved by the Board of County Commissioners on
December 21, 1999 and by the State of Florida on December 19, 2000. The management plan was revised in 2011 to
include additional information regarding the history of the site and its
biological resources, a chronology of significant events and activities
occurring since the County’s acquisition, improvements in management techniques
for the site, and other new information.
This document is the first update to the plan. The next update will be due in 2021. The County continues to manage the site with
the assistance of the Town of Juno Beach. District 1 (SF)
2. DELETED
3. Staff recommends
motion to:
A) approve annual contracts with
Eastman Aggregate Enterprises, LLC (Eastman) (Primary) not to exceed the amount
of $4,245,171.20 for the first year of construction; and H & R of Belle
Glade, Inc. (H & R) (Secondary) not to exceed $4,754,650 for the first year
of construction for Palm Beach County Annual Dune and Wetlands Restoration
Project, Project No. 2011ERM05 for a period of 12 months, with the cumulative
total of both Contracts not to exceed the amount of $4,754,650;
B) approve Work
Order No. 1 to the Palm Beach County Annual Dune and Wetlands Restoration
Project No. 2011ERM05 Contract with
Eastman for the construction of
the Jupiter Dune Restoration not-to-exceed $1,290,574.60, to be completed
within 60 calendar days;
C) approve an Interlocal
Agreement with the Town of Jupiter for $200,000 to share in the costs of the
Jupiter Dune Restoration Project;
D) authorize the
County Administrator, or his designee, to sign all future time extensions, task
assignments, certifications, statements and other forms associated with the
Interlocal Agreements, and any necessary minor amendments that do not change
the scope of work or terms and conditions of the Interlocal Agreements;
E) approve a Budget Amendment of $200,000 in the Beach
Improvement Fund to recognize the cost share with the Town of Jupiter; and
F) approve a Budget Transfer of $1,000,000 from
Reserves in the Beach Improvement Fund to the Jupiter Dune Restoration Project
($800,000), the Shoreline Protection Program ($100,000) and the South Lake
Worth Inlet Management Program ($100,000).
SUMMARY: The contracts
are being established for constructing beach dune and wetland habitat
restoration projects throughout the County on an as-needed basis. Three (3) responsive, responsible bids were
received for this Project. The contracts
will be awarded to a primary and secondary bidder. Eastman Aggregate Enterprises, LLC, a Palm
Beach County company, was the primary lowest responsive, responsible bidder,
with 21.23% Small Business Enterprise
(SBE) participation, which exceeds the established 15% goal. H & R of Belle Glade, Inc., a Palm Beach
County company located in Belle Glade, with 15.87% SBE participation, was the
secondary lowest responsive, responsible bidder. The initial contract term is 12 months, which
may be extended for an additional 24 months upon approval of the Board of
County Commissioners. Work Order No. 1 details the necessary tasks to construct
the Jupiter Dune Restoration Project.
The Transfer from Reserves will provide the necessary funding for costs
associated with the Shoreline Protection Program and the South Lake Worth Inlet
Program for FY2012 and continued design, permitting and monitoring of the
Jupiter Dune Restoration Project, supported by Tourist Development Taxes. Countywide (JM)
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: executed Independent Contractor Agreements
received during the months of October and November of 2011:
A) Team Elite Athletic Management International, Inc., Competitive Swim
Team Coach, Aqua Crest Pool, for the period October 1, 2011, through December
31, 2011; and
B) Palm Beach County Officials
Association, Inc., Volleyball Official, West Boynton Park and Recreation
Center, for the period November 1, 2011, through December 15, 2011.
Summary: In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
Receive and File Agenda Item. The above
Independent Contractor Agreements have been fully executed on behalf of the
Board of County Commissioners (Board) by the County
Administrator/Director/Assistant Director of the Parks and Recreation
Department in accordance with Resolution 94-422, amended by Resolutions 02-2103
and 07-0409, and are now being submitted to the Board to receive and file. Districts 3 & 7 (AH)
2. Staff recommends
motion to:
A) receive and file a fully executed Florida Inland Navigation
District (FIND) Waterways Assistance Program Grant Project Agreement for design
and permitting of Bert Winters Park for the period October 25, 2011, through
September 1, 2013; and
B) approve Budget Amendment of $90,000 within the Park
Improvement Fund to establish budget for the approved grant.
Summary: On May 3, 2011, the Board authorized
submission of a Waterways Assistance Program (WAP) grant application, R2011-0668,
to fund a portion of the cost of the planning, design and permitting for
renovation and expansion of the boating facilities at Bert Winters Park. The Board also authorized the County
Administrator or his designee to execute the Project Agreement and other grant
forms related to this project if the grant was approved. The grant was approved,
and the Project Agreement has been fully executed in accordance with Board
authorization and is being submitted to the Board to receive and file and to
establish budget for the grant. The cost of the planning, design and
permitting is estimated to be $180,000, with the County providing $90,000 (50%)
in matching funds from the 2004 $50 Million Waterfront Access and Preservation
General Obligation Bond Issue. District 1 (AH)
3. Staff recommends
motion to approve: a
non-standard Sponsorship Agreement with developer GL Homes, d/b/a Boynton Beach
Associates XVIII, LLLP for the cash sponsorship of a series of eight (8) concerts
at the Canyon Town Center Amphitheater. Summary: The Parks and
Recreation Department (Department) utilizes a standard sponsorship agreement
which is executed by the Department Director.
This standard agreement includes a requirement that the sponsor
indemnify the County. Boynton Beach
Associates requested deleting the indemnification provision from the Agreement
since the Agreement only requires Boynton Beach Associates to provide funding
to the County for sponsorship rights.
Due to the nature of this sponsorship, which includes Boynton Beach
Associates providing the County with $8,208 to sponsor eight (8) events at
Canyon Town Center Amphitheater, the liability exposure is minimal. These eight (8) events are
scheduled between the months of January through September 2012. District 5 (AH)
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
4. Staff recommends
motion to approve: First Amendment to
Agreement with Palm Beach County Officials Association, Inc. in an amount
not-to-exceed $89,238 for a period of one (1)
additional year beginning January 2, 2012, through January 1, 2013, for
sports officiating services. Summary: The
current Agreement, R2008-2330, for providing sports officiating services for
softball expires on January 1, 2012.
This First Amendment extends the Agreement an additional one (1) year
for an amount not to exceed $89,238. The cost of this Agreement will be completely
offset by revenue derived from program fees.
Countywide (AH)
5. Staff
recommends motion to:
A) adopt a Resolution authorizing the County Administrator or the
Director or Assistant Director of the Parks and Recreation Department to
execute the amended standard form Independent Contractor Agreement for Palm
Beach County Parks and Recreation Department for recreation instructors and
sports officials;
B) approve the amended
standard form Independent Contractor Agreement for Palm Beach County Parks and
Recreation Department for recreation instructors and sports officials; and
C) rescind in its entirety the standard form Independent Contractor
Agreement approved by Resolution No. 94-422, amended by Resolution No. 2002-2103
and Resolution No. 2006-0409.
Summary: The Parks and Recreation
Department’s standard form Independent Contractor Agreement has been
amended to provide for clarification of various terms and conditions, revised
insurance requirements, and inclusion of reference to Palm Beach County Code,
Section 2-2421 – 2-440, the Office of the Inspector General. Adoption of the Resolution implements the
amended standard form Independent Contractor Agreement and continues the
delegation of authority to execute the Agreement on behalf of the Board to the
County Administrator or the Director or Assistant Director of the Parks and
Recreation Department. Adoption of the Resolution additionally extends to the
County Administrator or the Director or Assistant Director of the Parks and
Recreation Department the authorization to execute amendments to the standard
form Agreement when provisions such as, but not limited to, the total amount
payable, the dates and times of the activity, the scope of the activity, and
the effective and termination dates of the Agreement which are required to be
revised as a result of previously unforeseen circumstances or events. Such circumstances and events may include
extending the term of the Agreement and possibly the scope of the activity due
to popular demand resulting in an increase in the total amount payable to the
contractor. Amendments qualifying to be
executed in this manner will in no way change the Agreement’s Board-approved
standard terms and conditions nor exceed the threshold of the not-to-exceed
amounts authorized to be approved and expended by the Director or Assistant
Director of the Parks and Recreation Department or the County Administrator. Countywide (AH)
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to approve: an
Interlocal Agreement for $136,005 with the Office of the Public Defender of the
Fifteenth Judicial Circuit, to manage and operate the Reentry Ex-Offender
Initiative Program from October 1, 2011, through September 30, 2012. Summary: Palm Beach County has accepted a grant award
of $228,558 (Resolution Number R2011-1210) from the Department of Justice to
reduce crime and increase public safety. The Reentry Ex-Offender Initiative
will connect ex-offenders returning from state and local incarceration with
appropriate community based providers in conjunction with their felon
registration; provide sealing and expungement of records assistance to
ex-offenders; and connect work release eligible inmates and ex-offenders with
employment opportunities. The ex-offenders will be provided with pre and post
release services to assist in their transition back into the community. Countywide
(GB)
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to:
A) approve agreements for digital orthophotography and planimetric mapping beginning
December 20, 2011, to December 19, 2013, with the option for up to three (3)
one year renewals with:
1) Surdex Corporation;
2)
BAE Systems, Inc.; and
3)
Woolpert, Inc.
B) authorize the County Administrator or his designee to
negotiate and execute a series of Task Orders of less than $100,000.
SUMMARY: These agreements will provide the professional
services required to complete planimetric mapping and to provide updates to the
digital orthophotography portion of the County's Geographic Information System
(GIS) base map. This project is part of
the Information Systems Services, Countywide GIS Capital Project. Surdex Corporation, BAE Systems Inc., and
Woolpert, Inc. were selected using the Consultant Competitive Negotiations Act
(CCNA) process. These agreements are
continuing in nature, and the pricing will be determined on a task by task
basis within funded project amounts.
Individual Task Orders for projects will be negotiated or assigned
directly based upon the County’s requirements. Task Orders amounting to more
than $100,000 will be brought to the Board for approval. Countywide (PK)
2. DELETED
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES (Cont’d)
3. Staff recommends
motion to approve:
A) Task Order No. 3 to the license agreement
with Pictometry International Corporation (R2007-1010 and R2007-1011) to
exercise a second two (2) year renewal option for new imagery at a
not-to-exceed cost of $251,806; and
B) a Budget Amendment in the Information
Technology Capital Improvement Fund to recognize a total of $125,905 in revenue
from the Property Appraiser’s Office, and an additional $3,318 in project
funding from the Information Technology Center Improvement Fund Contingency
Reserve.
SUMMARY: Pictometry International, of Rochester, New York, provides detailed
aerial photography which shows buildings, infrastructure and land from all
sides, as well as a straight down perspective. Task Order No. 3 to the
Pictometry license agreement exercises the second of two (2) – two (2) year
renewal options as set forth in the original contract. Funding for the renewal
will come from the Countywide GIS Capital account, with revenue from the
Property Appraiser’s Office in the amount of $63,101 for FY 2012, and $62,802
for FY 2013 for a total of $125,903. The
not-to-exceed cost represents a 10% renewal discount as outlined in the
original contract, plus an additional 5% discount from the vendor. The cost for Task Order No.3 is for $251,806 with $126,202 to be paid in year one and $125,604 to
be paid in year two. Additional cost sharing agreements are being pursued with
local municipalities to assist with this important project. Countywide (PK)
X. PUBLIC
SAFETY
1. Staff recommends
motion to:
A) approve the following Contracts with agencies to provide
drug treatment and testing services to individuals referred by the Juvenile
Delinquency Drug Court, in a cumulative amount not to exceed $76,773 for the
period October 1, 2011, through September 30, 2012:
1) Drug Testing and Counseling Services (DTCS)
in the amount of $20,193
2) The Drug Abuse Treatment Association, Inc.
(DATA) in the amount of $56,580; and
B) authorize the County Administrator or his designee to execute amendments to these
contracts on behalf of the Board of County Commissioners to adjust the
not-to-exceed amounts as long as the cumulative total does not exceed $76,773 for
those items in Part A above; and
C) authorize the use of $2,500 for incentives to reward drug court
participants for positive behavior as approved by the Criminal Justice
Commission Executive Committee on July 13, 2009.
SUMMARY: The Criminal Justice Commission approved the use of $76,773 in Drug
Abuse Trust Fund monies to contract for outpatient substance abuse treatment
and testing services and $2,500 for rewards such as gift cards and certificates
for positive behavior for juveniles who are court ordered to treatment through
the Delinquency Drug Court Program located in Palm Beach County. There
is no ad valorem funding required. Countywide
(GB)
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
2. Staff recommends
motion to:
A) receive and file the Contract with Emergency Specialists of Wellington
(ESOW) in the amount of $122,792 for the period of September 1, 2011, through
June 30, 2014 for forensic rape examinations and medical treatment; and
B) approve a Budget Amendment of $17,792 in the Public Safety
Grants Fund to recognize program income that will be generated from the
forensic examinations.
SUMMARY: On August 16, 2011, the Board of County Commissioners approved the contract with the State of Florida,
Department of Health to receive funding to establish Sexual Assault Response
Team (SART) and exam site in Palm Beach County. Funding
from this contract includes $105,000 for a medical provider. ESOW will serve as the medical provider
and hire one full-time RN Nurse Coordinator and have on stand-by a pool of
trained Sexual Assault Nurse Examiners (SANE) to conduct forensic rape
examinations for the purpose of providing patient assessment and medical
treatment, documenting and collecting forensic evidence, and preparing for
offender prosecution. Approximately 250
forensic examinations will be completed annually at the designated treatment
facility (Wellington Regional Medical Center) or other area hospitals. Funding generated from these forensic
examinations will help offset the balance of $17,792 from the ESOW contract. Per Florida Statute 960.28, the Attorney General’s Crime Victims’ Services Office shall pay for
medical expenses connected with an initial forensic physical examination of a
victim of sexual battery. R2011-1223 authorizes the County Administrator
or his designee to execute contracts and amendments utilizing funding from the
State of Florida, Department of Health on behalf of the Board of County
Commissioners. Countywide (GB)
3. Staff recommends
motion to adopt: the 2011 Palm Beach County’s Comprehensive Emergency
Management Plan (CEMP) which has been approved by the State of Florida,
Division of Emergency Management. SUMMARY:
As required by Florida Statute Chapter 252, the Division of Emergency Management
revised the County’s Comprehensive Emergency Management Plan that was approved
by the Board of County Commissioners on November 19, 2002 (R2002-2113). The
CEMP outlines how the various departments and agencies, both public and
private, will discharge their responsibilities for providing direction and
control during any large-scale disaster affecting Palm Beach County. Major revisions to the CEMP include a County
Disaster Recovery Plan, updated hazard specific plans related to hurricanes,
radiological emergencies, floods, wild land fires, cold weather, terrorism, and
a breach of the Herbert Hoover Dike along Lake Okeechobee. Countywide (GB)
4. Staff recommends
motion to adopt: the 2011 Palm Beach County’s Disaster Recovery Plan
which has been approved by the State of Florida, Division of Emergency
Management. SUMMARY: As required by the State of Florida Division
of Emergency Management, Palm Beach County’s Division of Emergency Management developed
the County’s Disaster Recovery Plan (DRP). DRP
is one of several plans published by the County’s Department of Public Safety,
Division of Emergency Management, which is the framework for countywide
response, recovery and mitigation activities.
It is the intent of the DRP to provide a flexible
structure that consists of the precaution taken so that the effects of a
disaster will be minimized and Palm Beach County will be able to either
maintain or quickly resume mission-critical functions countywide. It is also to facilitate
interoperability between local, state, and federal governments. Countywide
(GB)
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN
1. Staff recommends
motion to approve: a two
(2) year Agreement with the School District of Palm Beach County (School Board)
to provide annual and semester bus passes available to certain students as a
means of transportation services for the 2011 - 2012 school year at the annual
pass rate of $380 or $190 per pass for the second semester, and for the
2012-2013 school year at the annual pass rate of $390 or $195 for the second
semester. They may also purchase 31-day
student passes at the rate in effect (currently $45). Summary: The
School Board has contracted for annual bus passes as a means of transportation
for students since August 1998. Palm
Tran historically has provided approximately 800 passes annually. The Agreement
rates include annual increases of approximately 3%. Payments for annual school passes are in lieu
of School Board’s students paying individual fares into the fare boxes on Palm
Tran routes. The Agreement will
establish pricing for school bus passes through the end of school year 2013. Countywide
(DR)
2. Staff recommends
motion to:
A) approve the Federal Fiscal Year 2012 Certifications
and Assurances to be used in connection with all Federal assistance programs
the Federal Transit Administration (FTA) administers during Federal Fiscal Year
2012; and
B) authorize
Palm Tran’s Executive Director and Assistant Executive Director, through
the County Administrator, to electronically execute and file the required certifications
and assurances, on behalf of the Board of County Commissioners, and to transmit
the Board’s approval.
Summary: Palm
Tran needs to execute and file the required annual certifications and
assurances on behalf of the Board of County Commissioners before FTA may award
a Federal grant or cooperative agreement.
The applicant must provide to FTA all certifications and assurances
pertaining to itself or its project as required by Federal laws and
regulations. Selecting and submitting
certifications and assurances to FTA, through FTA's Transportation Electronic
Award and Management system signifies the county’s intent to comply with the
requirements of those certifications and assurances to the extent they apply to
a program for which the county submits an application for assistance in Federal
Fiscal Year 2012. FTA’s Certifications
and Assurances are generally pre-award requirements, i.e., those requirements of Federal law and regulations the
Applicant must fulfill before FTA is legally authorized to award Federal
financial assistance to an Applicant. FTA
requires a current (Federal Fiscal Year 2012) attorney's affirmation of the
Applicant's legal authority to certify compliance with the funding obligations
in this document; the attorney's signature from a previous year is not
acceptable. Countywide (DR)
3. Staff recommends
motion to approve: a Budget Amendment in the Palm Tran Grant
Fund establishing a revenue and expense budget to record the revenue of $71,318
generated by the sale of surplus equipment acquired with federal funds and
subsequent capital purchases. Summary: Federal regulations mandate that the
funding agency be reimbursed for their share in the cost of any equipment that,
after completing its useful life, generates sales revenue of over $5,000. To date $71,318 has been collected from the
sale of surplus equipment that was funded with federal grants. This amount only reflects items sold
separately for over $5,000 in the County’s Thrift Store Sale of November 5,
2011. With the approval of the funding
agency, these funds can be held to offset the cost of a subsequent federal
funded capital purchases. Palm Tran is expected to dispose of over 18 buses in
the next two (2) years. The balance of
this unit will be amended each time assets are disposed of generating revenue
of over $5,000. Countywide (DR)
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN (Cont’d)
4. Staff recommends
motion to:
A) approve Amendment No. 001 to the Standard Agreement
with the Area Agency on Aging (AAA) program for the period January 1, 2011,
through December 31, 2011; and
B) authorize the Executive Director of Palm Tran to
execute the Amendment in the form of Attachment 1.
Summary: The
Standard Agreement with the AAA includes information required by the AAA for
transportation services to be provided by Palm Tran CONNECTION for senior
citizens who are clients of DOSS nutritional programs north of Hypoluxo Road
and the City of Pahokee for its Senior Citizens Wellness Program. The AAA will provide funds in the amount of
$362,453 for Palm Beach County and $24,000 for the City of Pahokee for a total
of $386,453. The initial Agreement did
not contain the clause indicating that matching funds are required for the Palm
Beach County amount of the Agreement. County matching funds in the amount of
$36,245 (10%) are required. The local match has been accounted for in Palm Tran
Connection’s approved FY 2012 budget. Countywide (DR)
5. Staff recommends
motion to:
A) adopt a Resolution authorizing the
sale, conveyance and transfer of four (4) model year 2001 El Dorado Cutaway
buses to the City of Boynton Beach, Florida; provided that the Federal Transit
Administration (FTA) approves the transfer; and
B) approve
an Agreement regarding the sale, conveyance, and transfer of four (4) model
year 2001 El Dorado Cutaway buses to the City of Boynton Beach, Florida.
SUMMARY: Palm Tran needs to dispose of four (4) model year 2001 El Dorado Cutaway
buses. These buses have reached their
useful life, and in accordance with the Federal Transit Administration (FTA)
guidelines, may be disposed of. The City of Boynton Beach has approached Palm
Tran and expressed their desire to acquire these buses. The City of Boynton Beach has affirmed that
it is an entity qualified and eligible to receive a conveyance of personal
property from Palm Beach County in accordance with the requirements of Section
125.38, F.S., and that it desires to use the buses for the public or community
interest and welfare. These buses were purchased using 100% Federal Funds. Countywide (DR)
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
BB. SHERIFF’S OFFICE
1. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s
Office, Grant Modification 2 with the Office of National Drug Control Policy, to provide an additional $20,339
in reimbursable funding, for the Palm Beach County Narcotics Task Force;
B) accept on behalf of the Palm Beach County Sheriff’s
Office, Grant Modification 3 with the Office of National Drug Control Policy, to provide an additional $98,400
in reimbursable funding, for the Palm Beach County Narcotics Task Force; and
C) approve a Budget
Amendment of $118,739 in the Sheriff’s Grant Fund.
SUMMARY: The Board of
County Commissioners accepted this grant for $89,742 on July 19, 2011; the
original period for this grant was January 1, 2011, through December 31, 2012
(R2011-1093). This Grant Modification will provide supplemental funds for overtime reimbursement and other expenses
associated with the Palm Beach County Narcotics Task Force. There
is no match requirement associated with this award. No additional positions are needed and no
additional County funds are required.
Countywide (GB)
2. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office, a Florida Department of Law Enforcement
Office of Criminal Justice grant in the amount of $34,074 for PBSO’s EOD Team
Enhanced Capability Project for the period of October 1, 2011, through December
31, 2011; and
B) approve a Budget Amendment
of $34,074 in the Sheriff’s Grants Fund.
SUMMARY: On November 9,
2011, the Palm Beach County Sheriff’s Office received an award to purchase
equipment under the Florida Domestic Security Strategic Plan. These funds and related equipment, which have
been approved by FDLE for purchase, will be used to enhance Florida’s SWAT and
EOD capability and capacity. This
project will continue to enhance South Florida’s EOD Regional Team’s capability to respond to Weapons of Mass Destruction
and CBRNE threats and attacks. There is
no match requirement associated with this award. No additional positions are needed and no
additional County funds are required.
Countywide (DW)
3. Staff recommends
motion to:
A) accept a Bureau
of Justice Assistance Bulletproof Vest Partnership Grant in the amount of
$14,267
for
the period of October 1, 2011, through September 30, 2012 for
the purchase of bulletproof vests; and
B) approve a Budget
Amendment of $14,267 in the Sheriff’s Grants Fund.
SUMMARY: The Bureau of Justice Assistance (BJA) has
made available funds for the purchase of bulletproof vests for law enforcement
personnel. The Palm Beach County Sheriff’s Office was awarded the amount of $14,267 for the purchase of approximately twenty-two (22) National Institute of
Justice approved vests. The vests will be purchased between October 1, 2011,
and September 30, 2012. The
required match in the amount of $14,267 is being provided by the Palm Beach
County Sheriff’s Office and is included in the Sheriff’s approved FY 2012
Budget. No additional positions are
needed and no additional County funds are required. Countywide
(DW)
DECEMBER 20, 2011
3. CONSENT
AGENDA APPROVAL
CC. WESTGATE/BELVEDERE HOMES COMMUNITY
REDEVELOPMENT AGENCY
1. Staff recommends
motion to adopt: a
Resolution of the Board of County Commissioners of Palm Beach County, Florida
approving the Westgate/Belvedere Homes Community Redevelopment Agency’s (CRA)
Fiscal Year 2012 Budget for its Redevelopment Trust (operating) Fund,
Construction Fund, Sinking Fund and Reserve Fund budgets. Summary: As permitted
under Chapter 163.387 F.S., the CRA receives annual funding from Tax Increment
Financing (TIF) in late December of each year.
The Budget, in the amount of $8,909,900, is composed of four (4)
components. The first component, the Redevelopment Trust Fund, in the amount of
$1,679,928, consists of the CRA’s Annual Tax Increment Financing and balance
brought forward from previous years. The second component, the Construction
Fund, in the amount of $6,698,250, consists of transfers from the operating
fund and balances of grants awarded to the CRA by County, State, and Federal
governments for construction activities. The third component is the Sinking
Fund, in the amount of $263,460, which consists of one (1) annual payment from
TIF revenues to repay the revenue bond reissued in 1999 to retrofit
infrastructure in the Westgate area. The last component is the Reserve Fund, in
the amount of $268,262, which consists of a one-year security payment
(principal and interest), held in escrow for the March 1, 1999, Redevelopment
Revenue Refunding Bonds in the amount of $3,380,000. District 2 (TKF)
* * * * * * * * * * * *
DECEMBER 20, 2011
4. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. Staff recommends
motion to continue: the Public Hearing for the Michlar Drive, Tamis
Trail and 105th Avenue South Paving and Drainage (Project)
assessment approval, Project No. 2002136 and the award of a contract with Rosso
Paving and Drainage, Inc., from December 20, 2011, to January 24, 2012, at 9:30
a.m.
SUMMARY: The Public
Hearing was previously scheduled for December 20, 2011 to approve assessments
and the award of a contract. This action was dependant however, on approval of
the changes to the Municipal Services Taxing Unit Ordinance which was delayed
until the January 24, 2012 meeting. District
3 (MRE)
B. Staff recommends
motion to adopt: an Ordinance of the Board of
County Commissioners of Palm Beach County, Florida, providing for a countywide referendum to be placed
on the ballot on November 6, 2012, for the purpose of determining whether slot
machine gaming shall be authorized at licensed pari-mutuel facilities located
within Palm Beach County; providing for title; providing for referendum
and ballot language; providing for
certified copy to Supervisor of Elections; providing for inclusion in the code
of laws and ordinances; providing for enforcement; providing for severability;
and providing for an effective date. SUMMARY: This Ordinance would schedule a referendum at
the November 6, 2012 General Election to determine whether slot machine gaming
shall be authorized at licensed pari-mutuel facilities in Palm Beach County. Countywide
(PFK)
C. Staff
recommends motion to adopt: an Ordinance of the Board of County Commissioners of Palm Beach County,
Florida, providing that the updated Florida Fire Prevention Code shall be
deemed adopted; providing for local amendments to the Florida Fire Prevention
Code; repealing and replacing Chapter 12, Article IV of the Palm Beach County
Code (codifying Ordinance 2008-045) in its entirety; providing for legislative
findings; providing for applicability; providing for repeal of laws in
conflict; providing for a savings clause; providing for severability; providing
for inclusion in the code; and providing for an effective date. SUMMARY: Pursuant to Chapter 633,
Florida Statutes, the State Fire Marshal has adopted an updated statewide
minimum fire safety code, known as the Florida Fire Prevention Code, in Rule
Chapter 69A-60 of the Florida Administrative Code. This updated Florida Fire
Prevention Code will become effective on December 31, 2011, and is based on
updated Florida editions of the National Fire Protection Association’s Fire
Code (NFPA 1) and Life Safety Code (NFPA 101).
The local amendments to the Code include a revised fee schedule creating
a fee for after-hours inspection, an annual facility plan review fee and vacant
building inspection fee; providing for a reduction in mercantile, business
& storage inspection fees; and providing for an increase in firework permit
fees. Effective December 31, 2011, the
County will enforce the updated Florida Fire Prevention Code with the Palm
Beach County Local Amendments adopted by this Ordinance. Countywide (SB)
D. Staff recommends
motion to adopt: an Ordinance of the Board of County Commissioners of Palm
Beach County, Florida, amending the Palm Beach County Lobbyist Registration Ordinance,
Palm Beach County Code, Chapter 2, Article VIII (codifying Ordinance 2003-018,
as amended); amending Section 2-351, title and purpose; amending Section 2-352,
definitions; amending Section 2-353, registration and expenditures; amending Section
2-354, record of lobbying contacts; amending Section 2-355, cone of silence;
amending Section 2-356, enforcement; amending Section 2-357, penalties;
providing for savings clause; providing for repeal of laws in conflict;
providing for severability; providing for inclusion in the code of laws and ordinances;
providing for an effective date. SUMMARY: The proposed amendments
to the Palm Beach County Lobbyist Registration Ordinance are required in order
to match the terminology used in the Code of Ethics and to allow this ordinance
to apply to municipalities. These amendments also reflect Palm Beach County’s
establishment of a centralized lobbyist registration system that lobbyists can
use to electronically register to lobby the county and any or all of the
municipalities in Palm Beach County. This Ordinance will apply to the
county and any municipality that does not have a conflicting ordinance in
effect. The League of Cities reviewed and approved these amendments on
October 26th. Countywide (LB)
DECEMBER 20, 2011
4. PUBLIC
HEARINGS – 9:30 A.M. CONTINUED
E. Staff recommends
motion to adopt: an Ordinance of the Board of County Commissioners
of Palm Beach County, Florida, amending Chapter 19, Article IX (Ordinances No.
01-015 and 2008-43); relating to taxicabs and other vehicles for hire, to be
known as the Vehicle for Hire Ordinance; amending Section
19-213 (definitions); amending Section 19-215 (advertising); amending Section
19-216 (municipal exemption); amending Section 19-218 (business permit
application); amending Section 19-227 (driver requirements; failure to comply);
amending Section 19-230 (enforcement); providing for a moratorium amendment;
providing for repeal of laws in conflict; providing for a saving clause;
providing for severability; providing for inclusion in the code of laws and
ordinances; providing for captions; and providing an effective date. SUMMARY: On December 6, 2011, the Board of
County Commissioners voted to amend the Vehicle for Hire (VFH) ordinance.
The ordinance amendments include the following: 1) include the addition of a Luxury Sedan category, 2) establish a Special Master
Enforcement process with the requirements to be referenced in the Consumer Affairs Ordinance, 3) discontinue allowing VFH companies
to deduct the fees paid to municipalities from the amount the county collects
for the application/renewal and vehicle decal fees, and 4) establish a six (6) month moratorium effective December 20,
2011 to set a cap on the number of VFH vehicles that will operate in Palm Beach
County. Staff will meet with the VFH industry to develop a policy
establishing guidelines for the new VFH cap. Countywide (GB)
F. Staff recommends
motion to adopt: an
Ordinance of the Board of County Commissioners of Palm Beach County, Florida,
fixing the boundaries of the seven (7) county commission districts; providing
for publication; providing for minutes; providing for repeal of laws in
conflict; providing for severability; providing for inclusion in the code of
laws and ordinances; and providing for an effective date. SUMMARY: On
December 6, 2011, the Board of County Commissioners approved the
preliminary reading and permission to advertise new commission districts map
(Option 4 with Phil Foster Park being in District 7 and Peanut Island remaining
in District 1). On November 1, 2011, staff presented a total of four (4)
options to the BCC of which the county’s legal consultants opined all options
were legal and followed the criteria adopted by the Board. The BCC
adopted Option 4 and directed staff to bring back the Peanut Island and Phil
Foster Park issue for further discussion at the December 6, 2011 meeting. In an
effort to encourage public participation public input was accepted relating to
the redistricting process at several Board meetings, including a countywide
meeting at Vista Center in July 2011. In addition, a redistricting
website was created and maintained by staff during this period. All verbal and
written communications received relating to the redistricting process was
considered by staff. Countywide (LB)
* * * * * * * * * * * *
DECEMBER 20, 2011
A. ADMINISTRATION
1. Staff requests Board direction: on Commissioner appointments to various boards and committees. SUMMARY: A number of County and statutorily created advisory boards and committees require Commissioner representation. Each year, the Board reviews the current boards and committee assignments for confirmation or changes. On December 1, 2011, Commissioner Vana circulated a memo to Commissioners requesting input on their respective board assignments by December 16th. Today’s action will confirm each of the Commissioner’s board assignments for one (1) year. Countywide (DN)
2. Staff recommends
motion to approve:
Amendment No. 1 to the FY 2012 Agreement with the Business Development Board of
Palm Beach County, Inc. in the amount of $200,000 for the implementation of the
FY2011-2012 New Marketing Initiatives 1.0. Summary: On December 6, 2011, the Board of County
Commissioners (BCC) approved a new five (5) year contract (R2011-1975) with the
Business Development Board (BDB). On July 20, 2011, a BCC Workshop was held
with the BDB which included a proposal to fund “new marketing initiatives”.
This proposal required an additional $200,000 funding commitment from the BCC
over the BDB’s annual FY 2012 contract amount of $931,470. This Amendment will
allocate $200,000 to the BDB to implement these initiatives. These
new initiatives will be funded from $200,000 in County funds matched by
$200,000 obtained from private sector sources for a total budget of
$400,000. County funds will be used for
specific activities identified in the FY 2011-2012 New Marketing Initiatives
1.0. These funds will be used to enhance
economic development promotion to increase the visibility of Palm Beach
County’s business environment and to attract new businesses to Palm Beach
County. This marketing program is in
addition to the efforts included in the “Scope of Services” outlined in the
BDB’s current contract with the County.
Retroactive payments will be made to cover services rendered beginning
October 1, 2011. These are County Ad Valorem funds. Countywide (DW)
3. Staff recommends a
motion to approve: participation in Palm Beach County's Medical Home
Day in February 2012, at an expense not to exceed $5,600 to cover bus pass
vouchers and informational materials. SUMMARY: At the August 30, 2011, joint
meeting of the BCC and the Health Care District, the board directed staff to determine
the feasibility of conducting a one-day medical event designed to connect
residents without “medical homes” to medical information and services. The medical home approach provides an
emphasis on prompt access to primary care and an ongoing relationship with a
primary care provider. Staff has been
working with the Quantum Foundation, the Palm Beach County Health Department,
the Health Care District and other local organizations and has determined that
a “Medical Home Day” utilizing existing clinics to promote initial and ongoing
healthcare services for county residents is practical and consistent with the
ongoing efforts to secure access to medical services for all residents.
Participating facilities will provide medical screening for benefits, services
and follow-up. Countywide (TKF)
DECEMBER 20, 2011
5. REGULAR
AGENDA
B. AIRPORTS
1. Staff recommends
motion to:
A) adopt a Resolution of the
Board of County Commissioners of Palm Beach County, Florida, amending the
Airport Rules and Regulations (R98-220, as amended) as codified in Appendix B
of the Palm Beach County Code; amending definitions; providing for regulation
of ground transportation services; providing for promulgation of rules and regulations;
providing for severability; superseding Resolution 2010-1462 to the extent of
any conflict; providing for codification; providing for an effective date; and
B) direct the Clerk of the Board
to deliver a copy of the Resolution amending the Airport Rules and Regulations
to the Municipal Code Corporation for codification upon receipt of an affidavit
that the posting requirements of Section 332.08(2) (b), Florida Statutes, have
been satisfied.
SUMMARY: This Resolution
amends the Airport Rules and Regulations to authorize vehicle for hire
companies to drop off customers at the Palm Beach International Airport (PBIA)
without a ground transportation permit or decal. Vehicle for hire companies
desiring to pick up customers at PBIA will remain obligated to obtain an
airport ground transportation decal/permit. Countywide (AH)
C. ENGINEERING & PUBLIC WORKS
1. Staff recommends motion to approve on preliminary reading and advertise for public hearing on January 24, 2012 at 9:30 a.m.: an Ordinance of the Board of County Commissioners (Board) of Palm Beach County, Florida, amending Palm Beach County Code Chapter 26, Article II Division 1, known as the Municipal Service Taxing Unit (MSTU) Special Assessment Ordinance (Ordinance 2008-063); amending Section 26-23, improvements; amending Section 26-24, special assessments; amending Section 26-29, percentage of costs, further procedures; amending Section 26-30.3, public hearing; amending Section 26-30.10, payments; amending Section 26-30.15, savings clause; providing for repeal of laws in conflict; providing for severability; providing for inclusion in the code of laws and ordinances; providing for captions; providing for effective date. SUMMARY: The proposed Ordinance will amend Chapter 26, Article II, Division 1, known as the MSTU Ordinance 2008-063 to allow for assessments and collections at a percentage rate less than 100% when directed by the Board of County Commissioners. There remain a few MSTU projects that were petitioned at the previous 50% rate that cannot be approved at a rate less than 100% without this amendment. The proposed Ordinance also amends the section on street lighting improvements regarding costs being capable of being calculated for special assessment purposes and amends the timeframe between bid opening and public hearing to be as soon as practicable. Countywide (MRE)
DECEMBER 20, 2011
5. REGULAR
AGENDA
C. ENGINEERING & PUBLIC WORKS
(Cont’d)
2. Staff recommends
motion to:
A) adopt a Resolution to approve Amendment Number Eight to the County Incentive Grant Program Agreement R2001-2157 (Agreement) with the State of Florida Department of Transportation (FDOT) to extend the expiration date and provide for a reallocation of up to $650,000 of the existing matching roadway construction funding for median beautification on Okeechobee Boulevard from State Road 7 to Florida’s Turnpike (Improvements) and a Maintenance Memorandum of Agreement (MMOA) to ensure the maintenance of the Improvements and grassy areas within the above limits;
B) approve an exception to the 2002 policy that restricts Palm Beach County’s (County) installation of median beautification to areas that are unincorporated and not contiguous to a municipality;
C) approve an Interlocal Agreement with the City of West Palm Beach (City) under which the City agrees to contribute $100,000 towards the construction of the Improvements and accept all maintenance obligations for the Improvements and grassy areas; and
D) authorize the County Engineer or his designee to issue a Task Authorization not-to-exceed $650,000 to construct the Improvements utilizing the Annual Roadway Landscaping Contract.
SUMMARY: On December 6, 2011, the Board of County Commissioners approved the Improvement concept at an amount of $650,000 utilizing County funding of $225,000, City funding of $100,000 and FDOT’s 50% matching funding of $325,000. Adoption of the resolution to approve Amendment Number Eight and approve the MMOA will establish a reallocation of up to $650,000 of budgeted but unused roadway construction funding for the Improvements and will obligate the County to maintain the Improvements and grassy areas. This action will also extend the expiration date of the Agreement. The County will then pass the maintenance obligations to the City. Approval of the Interlocal Agreement will obligate the City to contribute $100,000 towards the construction of the Improvements and accept all maintenance responsibilities for the Improvements and grassy areas. In accordance with the terms of the original Agreement, matching funding would be utilized to install the Improvements. The County’s one-time cost of $225,000 is available in the roadway project’s previously approved budget. Districts 2 & 6 (MRE)
DECEMBER 20, 2011
5. REGULAR
AGENDA
D. OFFICE
OF THE INSPECTOR GENERAL
1. Staff recommends
motion to approve:
the addition of six (6) positions to the County’s personnel complement to
reflect six positions the Office of Inspector General (OIG) needs to hire to
accommodate interlocal agreements with the Health Care District (District) and
Children’s Services Council (CSC). SUMMARY: The District and CSC contacted the OIG after receiving
correspondence in May 2011, from the Chair of the Board of County Commissioners
(BCC) encouraging them to enter into agreements with the BCC to extend OIG
jurisdiction to their agencies. The
District and CSC voluntarily negotiated interlocal agreements with the OIG
which the BCC subsequently approved at their regularly scheduled Commission
meeting on November 15, 2011. Budget amendments to reflect funding provided by
the District and CSC were also approved at that time. No County ad valorem will
be required for these interlocal agreements.
The OIG will exercise the authority, functions and powers granted by the
Office of Inspector General Ordinance (IG Ordinance) for the benefit of the
District and CSC, effective January 1, 2012.
The OIG needs six (6) positions to accommodate this expansion of its
jurisdiction. Upon termination of the
interlocal agreements, the OIG will reduce its complement accordingly.
In addition, the OIG is reorganizing operations to enhance its capacity
to react timely to the needs of the more than 40 entities within its
jurisdiction. The process of increasing the complement at this time allows the
OIG to allocate three (3) existing positions and three (3) new positions for
the expansion of OIG jurisdiction. The remaining three (3) new positions will
be used to accommodate the reorganization.
Funding for the reorganization is available in the OIG’s FY 2012
budget. The Inspector General has the power
to appoint, employ and remove employees. The County has included the OIG
employees in its complement and therefore any increase in the OIG complement
triggers an increase in the BCC Complement which requires BCC approval. After
considering this increase to the County’s complement at their November 15, 2011
Commission meeting, the BCC voted to not approve it at that time, and directed
staff to bring the item back in 30 days. Countywide (LB)
DECEMBER 20, 2011
5. REGULAR
AGENDA
E. FACILITIES
DEVELOPMENT & OPERATIONS
1. Staff recommends
motion to approve:
Change Order No. 180 to the contract with Moss & Associates, LLC
(R2007-0031) in the amount of $2,304,942 for the West County Detention
Facility, Courts Renovations. SUMMARY: On May 17, 2011, the Board authorized the
expansion and renovation of the West County Courthouse (R2011-0755). The
Courts Renovation project is the last phase of the Jail Expansion II
project. This phase consists of the
adaptive re-use of three buildings built between 1982-1998 to expand Court
facilities to accommodate the increased in-custody population and provide a
level of court facilities in the Western Communities equivalent to those at
other satellites. Immediately upon starting interior demolition, it was
apparent that unforeseen conditions would require design modifications. When
additional reviews of the architect’s design commenced to address the
unforeseen conditions, it was determined that the architect had not fully
complied with the County’s program requirements. Because of the combined
magnitude of the unforeseen conditions and architect’s error and omissions
(E/Os), it was necessary to address all design modifications concurrently. The
project was re-phased to complete all demolition activities first thereby
revealing all concealed conditions allowing these design revisions to be made
at the same time as the revisions resulting from E/Os. Ultimately 25% of the
value of this change order is attributable to unforeseen building conditions
and 50% due to E/Os and the Architect not complying with the Florida Building
Codes. Staff estimates the premium value of the E/Os and associated general
conditions to be approximately $400,000. According to County policy and
law, Staff will evaluate the premium value of all change orders identified as
E/Os against the contractual standard of care to determine if the standard has
been exceeded and the premium value recovered from the Architect. The remaining
25% of this Change Order ($600,000) attributable to County initiated changes,
the most significant of which, $240,000, is for courtroom electronics and
security design. The remaining County initiated changes are necessary to: 1)
reconcile the security and building code requirements, and/or to 2) reduce
operating and maintenance requirements. Change Order No. 180 is
funded from the contingency line of the Criminal Justice and Public Improvement
Revenue Bond Series 2008. The original value of this contract is
$11,926,673. Moss &
Associates will be achieving 21.5% Small Business Enterprise (SBE)
participation in this Change Order bringing their total contract
participation to 16.5%. (Capital
Improvements Division) Countywide/District 6 (JM)
* * * * * * * * * * * *
DECEMBER 20, 2011
A. PUBLIC SAFETY
(Consumer
Affairs Hearing Board)
1. Staff recommends motion
to approve: the reappointment of the following representative
to the countywide Consumer Affairs Hearing Board for a term of one year, twenty
five days beginning on December 20, 2011, and ending on January 13, 2013:
Nominee Term Expires Seat Requirement Recommended By
*Herbert Milstein Reappoint 1/13/2013 9 Special
Technical Burt Aaronson
*Herbert Milstein, who resigned on July 7, 2011 from the board mid-term,
would be reinstated for a term that expires on January 13, 2013
SUMMARY: Palm
Beach County Consumer Affairs Ordinance 72-10 established a Hearing Board. The
nine (9) members of the Board are selected for countywide representation and
serve two (2) year terms for a maximum of six (6) years. The Board serves in both an advisory capacity
to the County Commissioners and as an Appeals Board to hear and act on consumer
concerns about unfair/deceptive business practices and appeals relating to the
towing, vehicle for hire, moving and price gouging ordinances. The Hearing
Board represents various businesses, professionals and the general public. NOTE:
With the re-appointment of this one seat, the Hearing Board will still have two
(2) vacancies for a certified contractor and a business person or retired
business person with at least five (5) years experience in the operation or
management of a business. Nominations are being sought from the Board of County
Commissioners for these vacant positions. With approval of this motion the
Hearing Board will have seven (7) of nine (9) appointed/active members. Countywide (GB)
B. COMMUNITY SERVICES
(Community
Action Advisory Board)
1. Staff recommends
motion to approve: appointment/reappointment
of the following representatives to the Community Action Advisory Board
effective December 20, 2011:
Seat No. Appointment
Member
Category Term Ending Nominated By
7 Jason
McMurray Private Sector 9/30/2012 Comm. Taylor
8 Ramona Maharaj Private
Sector 9/30/2014 Comm. Taylor
9 Mildred Anderson Private Sector 9/30/2014 Comm. Taylor
10 Donald
Wilson Private
Sector 9/30/2013 Comm. Taylor
Reappointment
3 Pamela Williams Public
Sector 9/30/2014 Comm. Taylor
4 Deirdre
Jacobs Public
Sector 9/30/2014 Comm. Taylor
(City of WPB)
13 Theresa
Jackson Low Income Sector 9/30/2014 Comm. Taylor
(Delray/Boynton
TAC)
Summary: The Community Action Advisory Board (CAAB) is
a 15 member board comprised of one-third elected public officials or their
representatives, with the remaining members being business, industry, labor,
religion, law enforcement, education, or other major groups in the community.
On November 2, 2011, written notice was sent to each Commissioner to request
nominations. Jason McMurray (seat 7) will be completing the remaining term for
Gina Horn. Donald Wilson (seat 10) will be completing the remaining term for
Alvin Colbert. The appointments meet all applicable guidelines and requirements
outlined in Resolution R2009-1549. The
CAAB has reviewed and approved the nominees listed above. (Community Action) Countywide (TKF)
DECEMBER 20, 2011
6. BOARD
APPOINTMENTS
B. COMMUNITY SERVICES (Cont’d)
(Head
Start/Early Head Start Policy Council)
2. Staff recommends
motion to approve: appointment of the following Parent and Community
Representatives to the Head Start/Early Head Start Policy Council for terms
effective December 20, 2011 and ending September 30, 2012:
PARENT REPRESENTATIVE AND ALTERNATE(S) BY CENTER
(R) = Representative (A) = Alternate
Seat ID # Community
Representative Seat ID # Community
Representative
01 Mickale Linton 02
Tamara L. Starks
Seat ID # Community
Representative Seat ID # Community
Representative
03 Larry D. Brown 04 Patricia
A. Trought
Seat ID # Community
Representative Seat ID # Community
Representative
05 Sakina Bivins 06 Vacant
Seat ID # Boynton
Beach Seat ID # Jupiter
07 Pernell Jones (R) 08 Jezebel
Rodriguez (R)
Patrica Moore (A)
Vacant (A)
Seat ID # South Bay-HS Seat ID # Palm
Glades
09 Olga L. Flores (R) 10 Jessica
Jones (R)
Adriana
Flores (A)
Vacant (A)
Seat ID # Delray
Beach HS Seat ID # Pahokee
11 Christan G. Franklin (R) 12 Latoya
S. Lawrence(R)
Malissa
L. Johnson (A) Leslie
R. Bouie (A)
Seat ID # Westgate Seat ID # Lake Worth
13 Solecia M. Higgs (R) 14 Spadreen
Facey (R)
Maribel
Martinez (A) Kimberly
L. Pierre Louis (A)
Seat ID # Riviera
Beach Seat ID # West Palm
Beach
15 Tynisha L. Ball (R) 16 Kenneth
Poitier Jr. (R)
Lisa
A. Robinson (A) Natasha
A. Stewart (A)
Seat ID # Union Baptist Seat ID # Delray
Beach EHS
17 Anesper Atilus (R)
18 Casetra
Frederick (R)
Melguer
Bartolon (A) Charlemagne
Louis-Charles (A)
Seat ID # Achievement
Center Seat ID # Family
Child Care Home
19 Guilene Beaubrun (R) 20 Rodna
J. Achille (R)
N/A (A) Vacant (A)
Seat ID # Home Base, EHS Seat ID # Florence
Fuller CDC
21 Yajaira Martinez (R) 22 Vacant (R)
Vacant (A)
Seat ID # Apostolic
CDC, Inc. Seat ID # A Step
Above
23 Jovanie Barthelemy(R) 24 Brittni C.
Adams (R)
Vacant (A) Wilbentz
Deneville (A)
Seat ID # Emmanuel Seat ID # King’s
Kids
25 Chanda A. Antoine (R) 26 Winston K. Thomas(R)
Kenya
M. McKenzie (A) Vacant (A)
Seat ID # My First
Steps Seat ID # San
Castle
27 Nadege Adrien (R)
28 J. Jarrodd
Cadore (R)
Suze
Dimache (A) Shayla
T. Valentine(A)
Seat ID # YWCA Seat ID # Tender
Love & Care
29 Lisa G. Smith (R) 30 Fantasia E.
Sims (R)
Seat ID # Kidz
Kaleidoscope Seat ID # Hispanic
Human Resources Council
31 Emely A. Andino (R) 32 Vacant (R)
Michelle
L. Vilmenay (A)
Seat ID # School
District (Village Academy)
33 Vacant (R)
SUMMARY: The term of appointment for representatives
to the Head Start/Early Head Start (HS/EHS) Policy Council is one (1) year. The Council is comprised of 33 members, of
which nine (9) must be representatives of the community. The remaining membership is comprised of
parents whose children are actively enrolled in the HS/EHS program. The HS/EHS Policy Council has recommended
these individuals for appointment. Mr. Mickale Linton
has disclosed that he is employed by the Legal Aid Society of Palm Beach
County, Inc. that contracts with the County for funding to provide legal
services to Ryan White clients and indigent citizens of Palm Beach County in
the areas of family law, elder law, juvenile advocacy, education advocacy,
public guardianship and domestic violence victim representation. The Policy
Council provides no regulation, oversight, management, or policy-setting
recommendations regarding the Legal Aid Society of Palm Beach County contracts.
Disclosure of these contractual relationships is being provided at a duly
noticed public meeting in accordance with the provisions of Sect. 2-443, of the
Palm Beach County Code of Ethics. (Head Start) Countywide (TKF)
DECEMBER 20, 2011
6. BOARD
APPOINTMENTS
C. ADMINISTRATION
(Treasure
Coast Regional Planning Council)
1. Staff recommends
motion to ratify: the following Palm Beach County League of Cities (League) representative
to the Treasure Coast Regional Planning Council for a one (1) year term
beginning December 20, 2011, to November 30, 2012:
Nominee Seat
No. Requirement
Alternate
appointment:
James DuBois 6A Palm
Beach County Official
SUMMARY: As required under the TCRPC’s Rules of
Orders, on November 1, 2011, the Board of County Commissioners (BCC) appointed
three (3) Commissioners as members and three Commissioners (3) as alternates to
serve on the TCRPC for the coming year. In addition, on November 15, 2011, the
BCC ratified the League’s members with the exception of an alternate for Seat
No. 6, which was vacant. At their
November 23, 2011, the League selected Mayor DuBois as the alternate to Seat
No. 6. The BCC must now ratify the selection. Countywide (RPB)
(Comprehensive Economic Development Strategy Committee)
2. Staff recommends
motion to approve: reappointment/appointment of the following
individuals to the Treasure Coast Regional Planning Council’s Comprehensive
Economic Development Strategy (CEDS) Committee, for the term January 1, 2012,
to December 31, 2012:
Reappoint:
Sherry
Howard, Director, Palm Beach County Economic Development Office
Seabron
A. Smith, Executive Director, Center for Technology, Enterprise &
Development, Inc.
Gary
Hines, Sr. Vice President, Business Development Board of Palm Beach County,
Inc.
Appoint:
Tony
T. Brown, Executive Director, Riviera Beach Community Redevelopment Agency
SUMMARY: The Treasure Coast Regional Planning Council (TCRPC) manages and maintains the on-going CEDS Committee, whose purpose is to oversee and guide District-wide economic development planning. The CEDS Plan is a requirement of the U.S. Department of Commerce Economic Development Administration. The CEDS Committee is comprised of five (5) appointees from each of the participating counties: Palm Beach, Martin, St. Lucie and Indian River. Every year, the TCRPC requires the appointing authority to review its existing members, and either appoint or reappoint members. Staff recommends reappointment/appointment of the above four (4) individuals. This action still leaves Palm Beach County with one vacant position, which was previously held by the CEO of the Workforce Alliance. The new CEO of Workforce Alliance is scheduled to start in January, and staff anticipates coming back to the BCC for appointment of the Workforce Alliance CEO in early February. Mr. Smith of the TED Center; and Mr. Hines of the BDB have each disclosed that their respective employers have existing contracts with the County. Staff has evaluated these contractual relationships and determined that the above Committee provides no regulation, oversight, management or policy-setting recommendations regarding any of the disclosed contractual relationships. Disclosures of these contractual relationships at a duly noticed public meeting are being provided in accordance with the provisions of Section 2-443, of the Palm Beach County Code of Ethics. Countywide (DW)
D. COMMISSION DISTRICT APPOINTMENTS
* * * * * * * * * * * *
DECEMBER 20, 2011
A. ADMINISTRATION
COMMENTS
B. COUNTY
ATTORNEY
DECEMBER 20, 2011
A. District
1 - COMMISSIONER KAREN T. MARCUS
B. District
2 – COMMISSIONER PAULETTE BURDICK
C. District
3 - COMMISSIONER SHELLEY VANA, CHAIR
D. District
4 – COMMISSIONER STEVEN L. ABRAMS, VICE CHAIRMAN
E. District
5 - COMMISSIONER BURT AARONSON
F. District
6 - COMMISSIONER JESS R. SANTAMARIA
G. District
7 - COMMISSIONER PRISCILLA A. TAYLOR
9. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."
December 20, 2011 – 9:30 a.m.
FINAL
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
DECEMBER 20, 2011
PAGE ITEM
19 3L-3 REVISED TITLE & SUMMARY: Staff recommends motion to: A) approve annual contracts
with Eastman Aggregate Enterprises, LLC (Eastman) (Primary) not to exceed the
amount of $4,245,171.20 for the first year of construction; and H & R of
Belle Glade, Inc. (H & R) (Secondary) not to exceed $4,754,650 for the
first year of construction for Palm Beach County Annual Dune and Wetlands
Restoration Project, Project No. 2011ERM05 for a period of 12 months, with the
cumulative total of both Contracts not to exceed the amount of $4,754,650;
B)..C)..D)…E)...F) approve a Budget Transfer of $1,000,000 from Reserves in the Beach Improvement
Fund to the Jupiter Dune Restoration Project ($800,000 $750,000),
the Shoreline Protection Program ($100,000), the North Boca Shore Program
($50,000) and the South Lake Worth Inlet Management Program ($100,000). SUMMARY: The contracts are being established for
constructing beach dune and wetland habitat restoration projects throughout the
County on an as-needed basis. Three (3)
responsive, responsible bids were received for this Project. The contracts will be awarded to a primary
and secondary bidder. Eastman Aggregate
Enterprises, LLC, a Palm Beach County company, was the primary
lowest responsive, responsible bidder, with 21.23% Small Business Enterprise (SBE) participation, which exceeds
the established 15% goal. H & R of
Belle Glade, Inc., a Palm Beach County company located in Belle Glade, with
15.87% SBE participation, was the secondary lowest responsive, responsible
bidder. The initial contract term is 12
months, which may be extended for an additional 24 months upon approval of the
Board of County Commissioners. Work Order No. 1 details the necessary tasks to
construct the Jupiter Dune Restoration Project.
The Transfer from Reserves will provide the necessary funding for costs
associated with the Shoreline Protection Program, and the South
Lake Worth Inlet Program, and the North Boca Shore Program for FY2012
and continued design, permitting and monitoring of the Jupiter Dune Restoration
Project, supported by Tourist Development Taxes. Countywide (JM) (ERM)
21 3M-5 DELETED: Staff recommends motion to: A) adopt a Resolution authorizing the
County Administrator or the Director or Assistant Director of the Parks and
Recreation Department to execute the amended standard form Independent
Contractor Agreement for Palm Beach County Parks and Recreation Department for recreation
instructors and sports officials;…(Parks) (Further staff review)
23 3U-3 REVISED TITLE: Staff recommends motion to approve: A) Task Order No. 3 to the license agreement
with Pictometry International Corporation (R2007-1010 and R2007-1011) to
exercise a second two-year renewal option for new imagery at a not-to-exceed
cost of $251,806; and B) a Budget
Amendment in the Information Technology Capital Improvement Fund to recognize a
total of $125,905 $125,903 in revenue from the Property
Appraiser’s Office, and an additional $3,318 in project funding from the
Information Technology Center Capital Improvement Fund
Contingency Reserve. (ISS)
30 4E REVISED SUMMARY: On December 6, 2011, the Board of County Commissioners
voted to amend the Vehicle for Hire (VFH) ordinance. The ordinance
amendments include the following: 1)
include the addition of a Luxury Sedan category, 2) establish a Special Master Enforcement process with the
requirements to be referenced in
the Consumer Affairs Ordinance, 3)
discontinue allowing VFH companies to deduct the fees paid to municipalities
from the amount the county collects for the application/renewal and vehicle
decal fees, and 4) establish a six
(6) month moratorium effective December 20, 2011 to set a cap on the number of
VFH vehicles that will operate in Palm Beach County. Staff will meet with
the VFH industry to develop a policy establishing guidelines for the new VFH
cap. On December 12, 2011, the Vehicle for Hire Advisory Committee held
a special meeting to discuss the proposed 6-month vehicle cap moratorium and
recommended the BCC modify the proposed moratorium as follows: 1) establish the moratorium for only
90 days, which will allow staff to implement long term policies and guidelines
which will regulate the number of VFH vehicles that will be able to operate in
the future; 2) the moratorium
will only be applicable to taxis, sedans, and SUVs. Limousines,
non-medical transport vehicles, shuttles, and wheelchair equipment vehicles
will be exempt from the moratorium; 3)
any vehicle acquired for a short-term period of 30 days or less will be exempt
from this moratorium; and 4) allow
current licensed VFH companies operating in Palm Beach County to increase their
vehicle inventory by up to three (3) vehicles during this 90 day moratorium
period. Countywide (GB) (Public Safety)
32 5C-1 REVISED TITLE: Staff
recommends motion to approve on preliminary reading and advertise for public
hearing on Tuesday, January 24, 2012 at 9:30 a.m.: an Ordinance of
the Board of County Commissioners (Board) of Palm Beach County, Florida, amending Palm Beach County Code Chapter 26,
Article II Division 1, known as the
Municipal Service Taxing Unit (MSTU) Special Assessment Ordinance (Ordinance
2008-063); …(Engineering)
33 5C-2* REORDERED AS FIRST ITEM ON AGENDA FOLLOWING ADOPTION OF AGENDA: Staff recommends motion to: A) adopt a Resolution to approve Amendment Number Eight to the County Incentive Grant Program Agreement R2001-2157 (Agreement) with the State of Florida Department of Transportation (FDOT) to extend the expiration date and provide for a reallocation of up to $650,000 of the existing matching roadway construction funding for median beautification on Okeechobee Boulevard from State Road 7 to Florida’s Turnpike (Improvements) and a Maintenance Memorandum of Agreement (MMOA) to ensure the maintenance of the Improvements and grassy areas within the above limits;…(Engineering)
40 8C ADD-ON: Request approval to present off-site, a Proclamation
declaring January 12, 2012 as “Haiti 2010 Earthquake 2nd Anniversary
Commemoration” in Palm Beach County. (Sponsored by Commissioner Vana)
40 8E ADD-ON: Request approval to present off-site, a Proclamation
honoring Elaine Bernstein, National President of the Ladies Auxiliary, Jewish
War Veterans of the United States. (Sponsored by Commissioner Aaronson)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the addition/deletion sheet distributed
to the Board the prior day are noted with an asterisk (*).