NOVEMBER 20, 2012

SPECIAL PRESENTATIONS - ~~9:30 A.M.~~ 2:00 P.M.

Page 7

2C-1 World AIDS Awareness Week and World AIDS Day

CONSENT AGENDA

A. ADMINISTRATION - None

B. CLERK & COMPTROLLER

Page 8

3B-1 Warrant list

3B-2 Minutes

3B-3 Contracts and claims settlements list

3B-4 Change orders, work task orders, minor contracts, final payments, etc.

C. ENGINEERING & PUBLIC WORKS

Page 8

3C-1 Change Order No. 7 with J.W. Cheatham, LLC related to West Atlantic Avenue project

3C-2 Resolution amending authority to execute standard construction agreements with FDOT

3C-3 Deleted

Page 9

3C-4 Work Task Order with Last Devenport, Inc. related to Glades Region Master Plan

3C-5 Contract with Electro Hydraulic Machinery Company for repairs to Palmetto Park Road bascule bridge

D. COUNTY ATTORNEY

Page 9

3D-1 Bonds for newly elected or re-elected Commissioners

E. COMMUNITY SERVICES

Page 10

3E-1 Various amendments to Standard Agreements with the Area Agency on Aging for senior programs under the Division of Senior Services

Page 11

3E-2 Standard Agreement with Area Agency on Aging for the Alzheimer’s Disease Initiative Program

3E-3 Standard Agreement with Area Agency on Aging for the Community Care for the Elderly Program

3E-4 Standard Agreement with the Area Agency on Aging for the Emergency Home Energy Assistance for the Elderly Program

Page 12

3E-5 Standard Agreements with the Area Agency on Aging for the Home Care for the Elderly Program and the Respite for Elders Living in Everyday Families Program

3E-6 Budget Amendment in the Division of Senior Services Fund to recognize federal grant awards

Page 13

3E-7 Ratify signature on Community Services Block Grant Agreement with Florida Department of Economic Opportunity to provide self sufficiency services to low income individuals/families

3E-8 Ryan White HIV Care Part A Grant Applications with Department of Health & Human Services for HIV support services programs

Page 14

3E-9 Head Start/Early Head Start Contracted Services Agreement with two agencies for services to Head Start/Early Head Start children and families

3E-10 Memorandum of Agreement with Children’s Services Council to support Head Start professional development training

Page 15

3E-11 Contracts for Consulting/Professional Services with five agencies for various services to Head Start/Early Head Start children

NOVEMBER 20, 2012

TABLE OF CONTENTS

CONSENT AGENDA CONTINUED

E. COMMUNITY SERVICES (Cont’d)

Page 16

3E-12 Amendments/Contracts for the Provision of Financial Assistances to various agencies under the Financially Assisted Agency Program

F. AIRPORTS

Page 17

3F-1 Automobile Transport Operator Ground Transportation Permit with AJP Industries, LLC

3F-2 Extension of Time to Joint Participation Agreements with the Florida Department of Transportation for various airport improvement projects

Page 18

3F-3 Amendment No. 8 to General Consulting Agreement with Ricondo & Associates for planning and design services related to the Airport Capital Improvement Plan

3F-4 Cargo Building Lease Agreement with TUG Technologies Corporation for lease of cargo space at PBIA

Page 19

3F-5 License Agreement with Bullet Delivery of WPB for lease of cargo space

G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET - None

H. FACILITIES DEVELOPMENT & OPERATIONS

Page 19

3H-1 Amendment No. 4 to annual electrical contract with RCI Electric, Inc.

3H-2 Amendment No. 4 to annual electrical contract with Langer Electric Company

Page 20

3H-3 Amendment No. 4 to annual electrical contract with Knight Electric Company

3H-4 Amendment No. 4 to annual electrical contract with Global Communications & Electrical Systems, Inc.

3H-5 Amendment No. 4 to annual electrical contract with Davco Electrical Contractors Corp.

Page 21

3H-6 Second Amendment with Village of Wellington for inter-agency communication services

3H-7 First Amendment with City of Riviera Beach regarding transport of radio signals

3H-8 Agreement with Public Defender’s Office to provide fleet management services

Page 22

3H-9 Agreement with State Attorney’s Office to provide fleet management services

3H-10 Agreement with Clerk & Comptroller to provide fleet management services

3H-11 Declaration of Easement in favor of PBC for fiber optic communications to Criminal Justice Complex

Page 23

3H-12 Extension of Lease Agreement with Mil Lake Annex for continued use of warehouse space for Library Department

3H-13 License Agreement with Town of Jupiter for use of office space within West Jupiter Community Center for Community Action Program

3H-14 First Amendment with Village of North Palm Beach for radio equipment maintenance services

Page 24

3H-15 Notification of cumulative total of change orders to Moss and Associates regarding Jail Expansion Program

3H-16 Change Orders with Moss & Associates related to West County Detention Facility outbuildings

I. ECONOMIC SUSTAINABILITY - None

J. PLANNING, ZONING & BUILDING - None

K. WATER UTILITIES - None

NOVEMBER 20, 2012

TABLE OF CONTENTS

CONSENT AGENDA CONTINUED

L. ENVIRONMENTAL RESOURCES MANAGEMENT

Page 25

3L-1 Amendment No. 1 to Lease Agreement with State of Florida regarding Yamato Scrub Natural Area

3L-2 Receive and file Contract with Industrial Divers Corporation for installation of mooring buoys

3L-3 Agreement with Wildlife Foundation of Florida regarding Mooring Buoy Program

M. PARKS & RECREATION

Page 26

3M-1 Receive and file five Entertainment Contractor Agreements

3M-2 Receive and file six Independent Contractor Agreements

Page 27

3M-3 Receive and file seven Independent Contractor Agreements

3M-4 Receive and file seven Independent Contractor Agreements

Page 28

3M-5 Resolution approving standard Amphitheater Rental Agreement form

3M-6 First Amendment with City of Lake Worth for Bryant Park boat ramp improvement project

N. LIBRARY - None

P. COOPERATIVE EXTENSION SERVICE - None

Q. CRIMINAL JUSTICE COMMISSION

Page 29

3Q-1 Interlocal Agreement with City of Riviera Beach to support Civil Drug Court case management and substance abuse treatment services

3Q-2 Grant Adjustment Notice with FDLE/Agreement with Gulfstream Goodwill Industries, Inc. for Alternative to Secure Detention Program

R. HUMAN RESOURCES

Page 29

3R-1 2012-2013 Affirmative Action Plan

S. FIRE RESCUE - None

T. HEALTH DEPARTMENT

Page 30

3T-1 Contract with Department of Health for environmental health and engineering programs

U. INFORMATION SYSTEMS SERVICES

Page 31

3U-1 Seventeenth Amendment with CGI Technologies and Solutions, Inc. to extend time for completion of deliverables relating to the Advantage Financial System

V. METROPOLITAN PLANNING ORGANIZATION - None

W. PUBLIC AFFAIRS - None

X. PUBLIC SAFETY

Page 31

3X-1 FY 2013 Victims of Crime Act Grant Agreement with Florida Attorney General for support services to crime victims

3X-2 Contract with Palm Beach County Disaster Recovery Coalition for disaster response and recovery services

NOVEMBER 20, 2012

TABLE OF CONTENTS

CONSENT AGENDA CONTINUED

X. PUBLIC SAFETY (Cont’d)

Page 32

3X-3 Contract with Palm Beach County Disaster Recovery Coalition to coordinate, manage, promote and provide support for Citizen Corps Symposium project

3X-4 Contract with Children’s Health Care Associates for medical services to residents of Highridge Family Center

Page 33

3X-5 Receive and file various Agreements for expert witness and psychological evaluations under the Justice Services Division

Page 34

3X-6 Grant Agreement with Florida Division of Emergency Management to enhance and improve emergency management plans/programs

Page 35

3X-7 Contract with Florida Department of Health for individual and group therapy services for sexual assault victims

3X-8 Hazardous Materials Contingency Planning and Grant Agreement with Florida Division of Emergency Management to conduct on-site visits and hazardous materials analyses

Page 36

3X-9 Fifth Amendment with City of Miramar under Ft. Lauderdale Urban Area Security Initiative for Citizen Corps Program, emergency management and anti-terrorism activities, and WebEOC project

3X-10 Second Amendment with City of Miramar under Ft. Lauderdale Urban Area Security Initiative 2009 for Citizen Corps Program, emergency management and anti-terrorism activities, and WebEOC project

Page 37

3X-11 Fourth Amendment with City of Miramar under Ft. Lauderdale Urban Area Security Initiative 2008 for Citizen Corps Program, emergency management and anti-terrorism activities, and WebEOC project

3X-12 Second Modification to State Homeland Security Grant Program to conduct planning, training and exercise activities to develop/enhance emergency preparedness

Page 38

3X-13 Grant Agreement with Florida Division of Emergency Management to enhance and improve emergency management plans/programs

3X-14 Grant Agreement with Florida Division of Emergency Management for Citizens Corps Program

Page 39

3X-15 Contracts with various agencies to provide drug treatment and testing services

Y. PURCHASING - None

Z. RISK MANAGEMENT - None

AA. PALM TRAN

Page 39

3AA-1 Resolution approving Grant Application with FDOT to provide funding for mass transit

Page 40

3AA-2 Interlocal Agreement with Town of Mangonia Park for bus shelters and benches within the Town

3AA-3 Interlocal Agreement with Village of Wellington for delivery of paratransit services

BB. SHERIFF

Page 40

3BB-1 Agreement with City of Miami to provide funding under the Miami Urban Area Security Initiative for PBSO domestic security activities

Page 41

3BB-2 Third Modification with City of Miami to provide funding under the Miami Urban Area Security Initiative for PBSO direct law enforcement oriented domestic security activities

3BB-3 Fifth Amendment with City of Miramar to provide funding under the Ft. Lauderdale Urban Area Security Initiative for direct law enforcement oriented domestic security activities

NOVEMBER 20, 2012

TABLE OF CONTENTS

CONSENT AGENDA CONTINUED

BB. SHERIFF

Page 42

3BB-4 Fifth Amendment with City of Miramar to provide funding under the Ft. Lauderdale Urban Area Security Initiative for purchase of radiation detectors and equipment for Region 7 hospitals

3BB-5 First and Second Modifications with City of Miramar under the Ft. Lauderdale Urban Area Security Initiative to provide funding for direct law enforcement oriented domestic security activities

3BB-6 Fourth Amendment with City of Miramar under the Ft. Lauderdale Urban Area Security Initiative to provide funding for the Regional Virtual Fusion Center

Page 43

3BB-7 Agreement with Florida Attorney General to fund victim advocate position

PUBLIC HEARINGS – 2:00 P.M.

Page 44

4A Amendment to Village of Tequesta’s Fire Rescue’s Certificate of Public Convenience and Necessity

REGULAR AGENDA

COUNTY ATTORNEY

Page 45

5A-1 Resolution approving issuance of Revenue Bonds by the Palm Beach County Educational Facilities Authority

FACILITIES DEVELOPMENT & OPERATIONS

Page 45

5B-1 Agreement with Motorola Solutions, Inc. for replacement of 800 MHz Radio System

INFORMATION SYSTEMS SERVICES

Page 46

5C-1 Pricing Schedules with AT&T Corporation for voice and data services

OFFICE OF FINANCIAL MANAGEMENT & BUDGET

Page 47

5D-1 FY 2012 Year-End Budget Amendments/Transfers

BOARD OF COUNTY COMMISSIONERS SITTING AS CHILD CARE FACILITIES BOARD (Page 49)

BOARD APPOINTMENTS (Pages 50 - 52)

STAFF COMMENTS (Page 53)

COMMISSIONER COMMENTS (Page 54)

ADJOURNMENT (Page 54)

NOVEMBER 20, 2012

2C. SPECIAL PRESENTATIONS – 2:00 P.M.

1. Proclamation declaring December 1 – 7, 2012 as “World AIDS Awareness Week” and December 1, 2012 as “World AIDS Day” in Palm Beach County. (Sponsored by Commissioner Vana)

* * * * * * * * * * * *

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

B. CLERK & COMPTROLLER

1. Staff recommends motion to approve: Warrant List.

2. Staff recommends motion to approve: the following final minutes of the Board of County Commissioners= meetings:

Meeting Type Meeting Date

Workshop September 25, 2012

Zoning September 27, 2012

Regular October 2, 2012

Regular October 16, 2012

Zoning October 25, 2012

Comprehensive Plan October 29, 2012

Workshop October 30, 2012

3. Staff recommends motion to approve: Contracts (regular) and claim settlements list as submitted by various departments to the Clerk & Comptroller=s Office. Countywide

4. Staff recommends motion to receive and file: change orders, work task orders, minor contracts, final payments and other items approved by the Contract Review Committee and by the department heads for the Engineering Department; Facilities Development and Operations Department; Water Utilities Department; Environmental Resources Management Department; and the Department of Airports during June 2012. Countywide

C. ENGINEERING & PUBLIC WORKS

1. Staff recommends motion to approve: Change Order No. 7 in the amount of $133,932.68 to the construction contract R2011-1872 with J.W. Cheatham, LLC, for the West Atlantic Avenue from Starkey Road to west of Lyons Road project (Project). SUMMARY: Approval of Change Order No. 7 will compensate for costs associated with the added mast arm structure, vehicle detection video, and complete removal of the existing mast arm and drill shaft at the Project. Change Order No. 7 is being brought to the Board of County Commissioners because it exceeds the individual change order threshold of $100,000 referenced in PPM-CWF-50. District 5 (MRE)

2. Staff recommends motion to rescind: Resolution R2011-1740 and adopt a Resolution to authorize the County Administrator and/or his designees to execute construction agreements with the Florida Department of Transportation (FDOT). SUMMARY: Resolution R2011-1740 authorized the County Administrator and/or his designees to execute construction agreements with FDOT. FDOT has now issued a revised form of agreement. Rescinding Resolution R2011-1740 and adopting a new resolution will allow the use of an updated form of agreement, and allow the County Administrator and/or his designees to continue to execute these construction agreements on behalf of Palm Beach County. Countywide (MRE)

3. DELETED

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

C. ENGINEERING & PUBLIC WORKS (Cont’d)

4. Staff recommends motion to approve: a Work Task Order to the Annual Agreement R2010-0592 in the amount of $128,116.38 with Last Devenport, Inc. (LDI), for professional services. SUMMARY: On November 21, 2011, the United States Department of Housing and Urban Development (HUD) announced that Palm Beach County (County), through its Department of Economic Sustainability, was selected to receive $1.98 million from the Sustainable Competitive Regional Planning and Communities Challenge Competitive Grant (Grant) for the creation of a Glades Region Master Plan (Project). One of the deliverables required by HUD under the approved Grant includes the drainage system inventory and evaluation for the entire Glades Region consisting of 25,671 acres of which 74% is located in unincorporated Palm Beach County and 26% within Tri-Cities. Approval of this Work Task Order will provide the professional services necessary to assist with completing the Project. LDI is a County company and is a certified Small Business Enterprise (SBE). The SBE goal for the Project is 15%. The SBE participation committed for this Project by LDI is 21.38%. District 6 (MRE)

5. Staff recommends motion to approve: an eight month Contract, in the amount of $1,129,230, with Electro Hydraulic Machinery Co. (Contractor), the sole bidder, for the Palmetto Park Road Bascule Bridge Hydraulic Machinery Repairs Contract (Contract). SUMMARY: Approval of this Contract will provide for the furnishing and testing of four complete bascule bridge span hydraulic systems. The Contractor will fabricate and deliver the systems and Palm Beach County Road and Bridge Division will perform the installation. The Contractor will inspect, test and certify all equipment after the installation is complete. The Contractor is a Broward County business. The Small Business Enterprise (SBE) goal is 15%. The SBE participation committed by the Contractor is 0% overall. District 4 (MRE)

D. COUNTY ATTORNEY

1. Staff recommends motion to approve and file with the Clerk of the Circuit Court: the bonds on newly elected or re-elected Commissioners of Palm Beach County. SUMMARY: Immediately following the election newly elected or re-elected Commissioners must secure bonding for presentation to the Board of County Commissioners for approval pursuant to Section 137.01, Florida Statutes. Section 137.01 requires that such official bonds must be approved by the Board and then filed with the Clerk of the Circuit Court. Countywide (PFK)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

E. COMMUNITY SERVICES

1. Staff recommends motion to receive and file:

A) Amendment No. 002 to Standard Agreement No. IC011-9500 (R2011-1317) for Community Care for the Elderly (CCE) with Area Agency on Aging of Palm Beach/Treasure Coast, Inc. (AAA) for the period July 1, 2011, through October 1, 2012, to revise Attachment Il Budget Summary, amend Paragraph D, and increase total funding by $60,366.53, for a new amount not to exceed $1,113,050.53; and

B) Amendment No. 003 to Standard Agreement No. IC011-9500 (R2011-1317) for CCE with AAA for the period July 1, 2011, through October 1, 2012, to replace Attachment B and revise Paragraph E extending the Agreement for up to 180 days; and

C) Amendment No. 002 to Standard Agreement No. IH011-9500 (R2011-1316) for Home Care for the Elderly (HCE) with AAA for the period July 1, 2011, to October 1, 2012, to revise Attachment II Budget Summary, revise and replace Attachment VII, amend Paragraph D and Attachment I Section III.A, and to increase case management funding by $2,500 and to include $5,850 for background screenings for caregivers, for a new amount not to exceed $31,641; and

D) Amendment No. 003 to Standard Agreement No. IH011-9500 (R2011-1316) for HCE with AAA for the period July 1, 2011, through October 1, 2012, to replace Attachment B and revise Paragraph E extending the Agreement for up to 180 days; and

E) Amendment No. 001 to Standard Agreement No. IZ011-9500 (R011-1315) for Alzheimer’s Disease Initiative (ADI) with AAA for the period July 1, 2011, through June 30, 2012, to revise Attachment II Budget Summary, amend Paragraph D, and increase total funding by $4,403.61 for a new amount not to exceed $235,213.61; and

F) Amendment No. 002 to Standard Agreement No. IZ011-9500 (R011-1315) for ADI with AAA for the period July 1, 2011, through June 30, 2012, to replace Attachment B and revise Paragraph E extending the Agreement for up to 180 days; and

G) Amendment No. 001 to Standard Agreement No. IU012-9500 (R2012-0047) for Nutrition Services Incentive Program (NSIP) with AAA for the period October 1, 2011, through December 30, 2012, to amend Attachment III Exhibit 1 and decrease total funding by $19,222 for a new amount not to exceed $319,260; and

H) Amendment No. 001 to Standard Agreement No. IR011-9500 (R2011-1318) for Respite for Elders Living in Everyday Families (RELIEF) with AAA for the period July 1, 2011, through June 30, 2012, to replace Attachment B and revise Paragraph E extending the Agreement for up to 180 days; and

I) Amendment No. 002 to Standard Agreement No. IP011-9500 (R2011-1743) for Emergency Home Energy Assistance Program (EHEAP) with AAA for the period September 1, 2011, through July 31, 2012, to replace Attachment D and revise Paragraph 5.1 extending the Agreement for up to 180 days.

Summary: These receive and file items are being submitted in accordance with Countywide PPM No. CW-O-051 to allow the Clerk’s Office to note and receive the executed amendments. These amendments were executed by the County Administrator in accordance with Resolution R2010-1942, which delegated authority to the County Administrator, or his designee, to sign documents related to Division of Senior Services (DOSS)/AAA grant amendments. Required County match funds are included in the current budget. (DOSS) Countywide except for portions of Districts 3, 4, 5, and 7 south of Hypoluxo Road (TKF)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

E. COMMUNITY SERVICES (Cont’d)

2. Staff recommends motion to approve: Standard Agreement No. IZ012-9500 for Alzheimer’s Disease Initiative with the Area Agency on Aging of Palm Beach/Treasure Coast, Inc. for the period July 1, 2012, through June 30, 2015, in an annual amount not to exceed $230,810 for services to seniors and their caregivers. Summary: This Agreement allows the Division of Senior Services (DOSS) to provide case management, in-home respite and facility based respite, which are funded with $230,810 in State funds, $147,454 in County funds and $2,531 in program income funds. Sufficient funding is included in the current budget to meet County obligations. (DOSS) Countywide except for portions of Districts 3, 4, 5, and 7 south of Hypoluxo Road (TKF)

3. Staff recommends motion to approve: Standard Agreement No. IC012-9500 for Community Care for the Elderly with the Area Agency on Aging of Palm Beach/Treasure Coast, Inc. for the period July 1, 2012, through June 30, 2015, in an annual amount not to exceed $1,047,904 for services to seniors. Summary: This agreement allows the Division of Senior Services (DOSS) to provide in-home services, which are funded with $1,047,904 in State funds, $549,627 in County funds, and $35,127 in Program Income funds. Sufficient funding is included in the current budget to meet County obligations. (DOSS) Countywide except for portions of Districts 3, 4, 5, and 7 south of Hypoluxo Road (TKF)

4. Staff recommends motion to approve: Standard Agreement No. IP012-9500 for Emergency Home Energy Assistance for the Elderly Program (EHEAP) with Area Agency on Aging of Palm Beach/Treasure Coast, Inc. (AAA) for the period August 1, 2012, through June 30, 2015, in an annual amount not to exceed $10,713 for services to seniors. Summary: This Agreement allows the County to receive $10,713 for outreach & administration and authorizes the county to refer eligible clients for crisis benefits directly paid by AAA in the amount of $137,248, $60,919 in County matching funds is provided for salaries and operating expense. EHEAP is a home energy assistance program for seniors. The Division of Senior Services (DOSS), as a AAA Lead Agency, serves eligible low-income households who meet 150% of the federal poverty guidelines, have at least one person age 60 or older and are experiencing a home energy emergency. Benefits include emergency assistance to prevent disconnection of utility services. Sufficient funding is included in the current budget to meet County obligations. (DOSS) Countywide except for portions of Districts 3, 4, 5, and 7 south of Hypoluxo Road (TKF)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

E. COMMUNITY SERVICES (Cont’d)

5. Staff recommends motion to approve:

A) Standard Agreement No. IH012-9500 for Home Care for the Elderly (HCE) with the Area Agency on Aging of Palm Beach/Treasure Coast, Inc. (AAA) for the period July 1, 2012, through June 30, 2015, in an annual amount not to exceed $14,141 for services to seniors and their caregivers; and

B) Standard Agreement No. IR012-9500 for Respite for Elders Living in Everyday Families (RELIEF) with AAA for the period July 1, 2012, through October 1, 2015, in an annual amount not-to-exceed $104,400 for services to seniors.

Summary: These agreements will allow the Division of Senior Services (DOSS) to provide services to seniors and their caregivers. Under the HCE agreement, the County will receive $14,141 to provide case management and background screening for caregivers and will authorize client services to be directly paid by AAA in the amount of $123,685. HCE services are funded with $137,826 in State funds and $52,110 in additional County funds. Under the RELIEF agreement, DOSS will directly provide 13,278 volunteer service hours, at a unit reimbursement rate of $7.25, for each hour of in-home respite and training provided to the volunteers. RELIEF services are funded with $104,400 in State funds and $137,266 in additional County funds. Sufficient funding is included in the current budget to meet County obligations. (DOSS) Countywide except for portions of Districts 3, 4, 5, and 7 south of Hypoluxo Road (TKF)

6. Staff recommends motion to approve: Budget Amendment of $1,055,428 in DOSS Administration Fund to align the budget with the state and federal grant awards and FY 2012 program expenditures. Summary: This Budget Amendment is needed to reconcile the County budget. This Budget Amendment is aligning the County budget for grants starting and ending in FY 2012. (DOSS) Countywide except for portions of Districts 3, 4, 5, and 7 south of Hypoluxo Road (TKF)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

E. COMMUNITY SERVICES (Cont’d)

7. Staff recommends motion to:

A) ratify the signature of the Chair on Community Service Block Grant Agreement No. 13SB-FZ-10-60-01-021 with the State of Florida, Department of Economic Opportunity, for the period October 1, 2012, through September 30, 2013, in an amount not to exceed $634,971 to provide self-sufficiency services for low income individuals and families; and

B) receive and file Community Service Block Grant Agreement No. 13SB-FZ-10-60-01-021 with the State of Florida, Department of Economic Opportunity, for the period October 1, 2012, through September 30, 2013, in an amount not to exceed $634,971 to provide self-sufficiency services for low income individuals and families; and

C) approve downward Budget Amendment of $512,996 in the Community Action Program Fund to reconcile the budget to the actual grant award.

Summary: The State of Florida Department of Economic Opportunity awarded the Palm Beach County Community Action Program (CAP) $634,971 in Community Service Block Grant funds with a required 20% County match of $126,994 for a total contract budget not to exceed $761,965. These funds will enable CAP to provide self-sufficiency services to more than 500 low income individuals and families. Sufficient funding is included in the current budget to meet County obligations. The emergency signature process was utilized because there was insufficient time to submit this agreement through the regular agenda process. (Community Action Program) Countywide (TKF)

8. Staff recommends motion to receive and file:

A) Ryan White HIV Care Part A Grant Application with the Department of Health and Human Services, for the period March 1, 2013, through February 28, 2014, in an amount not to exceed $11,326,959 for the HIV Emergency Relief Project grant; and

B) Ryan White HIV Care Part A Women, Infants, Children and Youth (WICY) Waiver Request, for the period March 1, 2011, through February 28, 2012, submitted to the Department of Health and Human Services Health Resources Services Administration.

Summary: The Department of Health and Human Services required that the signed Ryan White HIV Care Part A grant application be submitted by October 22, 2012. The grant will be funded with $11,326,959 in federal funds. No County match is required. Per the conditions of our federal award we must also report on the dollar amounts spent on HIV services for WICY. If the dollar amounts do not equate to the percentage designated by the Centers for Disease Control and Prevention, a waiver is required. These receive and file items are being submitted in accordance with Countywide PPM No. CW-O-051 to allow the Clerk’s Office to note and receive the executed documents. These documents were executed by the County Administrator in accordance with Resolution No. R2010-1508 dated October 5, 2010, which delegated authority to the County Administrator, or his designee, to execute documents related to the Part A HIV Emergency Relief Grant Program. (Ryan White) Countywide (TKF)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

E. COMMUNITY SERVICES (Cont’d)

9. Staff recommends motion to approve: Head Start/Early Head Start Contracted Services Agreements with the below-listed agencies for the period October 1, 2012, through September 30, 2013, in an amount totaling $1,480,115 for services to Head Start and Early Head Start children and families:

A) Family Central, Inc. will provide services for up to 56 Early Head Start children, in an amount not to exceed $428,000; and

B) The School Board of Palm Beach County will provide services for up to 185 Head Start children, in an amount not to exceed $1,052,115.

Summary: The Division of Head Start has received funds from the Department of Health and Human Services to provide child care services. As a result, Head Start is contracting with the above-listed agencies to provide these services. Services will be funded with $1,011,967 in Federal funds and $468,148 in County funds. Sufficient funding is included in the current budget to meet County obligations. (Head Start) Countywide (TKF)

10. Staff recommends motion to approve: Memorandum of Agreement with the Children’s Services Council of Palm Beach County, for the period October 1, 2012, through September 30, 2013, in an amount not to exceed $55,000 to support Head Start professional development training through Palm Beach State College Institute of Excellence in Early Care and Education SEEK Scholarship Program. Summary: The Division of Head Start has received funds from the Department of Health and Human Services to provide professional development training. As a result, Head Start is contracting with the Children’s Services Council of Palm Beach County to provide services through Palm Beach State College for Head Start classroom staff and supervisors. This is the third year of this successful partnership. The Agreement provides enhanced training and professional development opportunities for Head Start staff. Services will be funded with $44,000 in Federal funds and $11,000 in County funds. Sufficient funding is included in the current budget to meet County obligations. (Head Start) Countywide (TKF)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

E. COMMUNITY SERVICES (Cont’d)

11. Staff recommends motion to approve: Contracts for Consulting/Professional Services with the below-listed agencies for the period October 1, 2012, through September 30, 2013, in an amount totaling $282,780 for services to Head Start and Early Head Start children:

A) Audrey B. Greenwald, M.S., CCC, P.A. d/b/a Boca Speech will provide speech and language services to Head Start children, in an amount not to exceed $25,200;

B) CSI Private Duty Services, Inc., d/b/a Friends Assisting Seniors & Families will provide health services to Head Start and Early Head Start children, in an amount not to exceed $164,000;

C) Invo HealthCare Associates, Inc. will provide speech and language services to Head Start children, in an amount not to exceed $12,000;

D) Marriage & Family Services, Inc. will provide mental health services to Head Start and Early Head Start children, in an amount not to exceed $35,500; and

E) Nutritious Lifestyles, Inc. will provide nutritional services to Head Start and Early Head Start children, in an amount not to exceed $46,080.

Summary: The Division of Head Start has received funds from the Department of Health and Human Services to provide various services to Head Start and Early Head Start children. As a result, Head Start is contracting with the above-listed agencies to provide these services. Services will be funded with $193,850 in Federal funds and $88,930 in County funds. Sufficient funding is included in the current budget to meet County obligations. (Head Start) Countywide (TKF)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

E. COMMUNITY SERVICES (Cont’d)

12. Staff recommends motion to approve:

A) Amendments to Contracts for Provision of Financial Assistance with the below- listed agencies for the period October 1, 2012, through September 30, 2013, in an amount totaling $1,278,725:

1) Glades Area Association for Retarded Citizens, Inc., (R2011-1565), increasing funding by $185,337 for a new total not to exceed amount of $370,674;

2) Gulfstream Goodwill Industries, Inc., (R2011-1887), increasing funding by $123,757 for a new total not to exceed amount of $247,514;

3) Housing Partnership, Inc., (R2011-1766), increasing funding by $68,870 for a new total not to exceed amount of $137,740;

4) Palm Beach Habilitation Center, Inc., (R2011-1502), increasing funding by $272,745 for a new total not to excel amount of $545,490;

5) Parent-Child Center, Inc., (R2011-1768), increasing funding by $240,852 for a new total not to exceed amount of $481,704;

6) Sickle Cell Foundation of Palm Beach County, Inc. d/b/a Sickle Cell Foundation of Palm Beach County and Treasure Coast, Inc., (R2011-1771), increasing funding by $64,473 for a new total not to exceed amount of $128,946;

7) The ARC of Palm Beach County, Inc. (R2011-1997), increasing funding by $238,541 for a new total not to exceed amount of $477,082; and

8) Urban Youth Impact, Inc. (R2011-1780), increasing funding by $84,150 for a new total not to exceed amount of $168,300.

B) Contracts for Provision of Financial Assistance with the below listed agencies for the period October 1, 2012, through September 30, 2013, in an amount totaling $686,868:

1) Adopt-A-Family of the Palm Beaches, Inc., for Project SAFE II and Housing Stabilization Program in an amount not to exceed $234,100;

2) Aid to Victims of Domestic Abuse, Inc., for Casa Vegso in an amount not to exceed $227,007;

3) Gulfstream Goodwill Industries, Inc., for Homeless Residential Employment Services in an amount not to exceed $44,768;

4) The Children’s Place at Home Safe, Inc., for the Safety Net Program in an amount not to exceed $41,329; and

5) United Way of Palm Beach County, Inc. for 211 Palm Beach/Treasure Coast, Inc. programs in an amount not to exceed $139,664.

Summary: The information submitted reflects part of the total $12,220,011 funding approved by the Board of County Commissioners for the Financially Assisted Agencies Program for FY 2013. Other contracts will be forthcoming upon receipt of all the required information. Countywide (TKF)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

F. AIRPORTS

1. Staff recommends motion to receive and file: Automobile Transport Operator Ground Transportation Permit with AJP Industries, LLC, d/b/a Connecticut Auto Transport, commencing September 1, 2012, terminating September 30, 2012, automatically renewed on yearly basis (October 1^st through September 30^th). SUMMARY: Delegation of authority for execution of the standard County agreement above was approved by the Board of County Commissioners in R2009-1960. Countywide (AH)

2. Staff recommends motion to receive and file: an Extension of Time to the following Joint Participation Agreements (JPA) with the Florida Department of Transportation (FDOT):

A) Construct Hangars and Infrastructure at Palm Beach County Park Airport, Fin. Proj. No.: 414565-1-94-01 approved by the Board on October 16, 2007 (R2007-1793) and amended January 15, 2008 (R2008-0037), is hereby extended until December 31, 2013;

B) Security Improvements at Palm Beach County General Aviation Airports, Fin. Proj. No.: 416296-1-94-01 approved by the Board on September 23, 2008 (R2008-1637) and amended August 18, 2009 (R2009-1268), is hereby extended until December 31, 2013;

C) Extend Runway 9R/27L (10/28) EIS & Design Golfview at Palm Beach International Airport, Fin. Proj. No.: 420340-1-94-01 approved by the Board on October 16, 2007 (R2007-1791) and amended March 15, 2011 (R2011-0376) and July 19, 2011 (R2011-1020), is hereby extended until December 31, 2013;

D) Rehab Runway 15/33, Taxiway C & Apron at Palm Beach County Park Airport, Fin. Proj. No.: 427121-1-94-01 approved by the Board on October 6, 2009 (R2009-1642), is hereby extended until August 31, 2013;

E) Wetland Wildlife Hazard Mitigation at North Palm Beach County General Aviation Airport, Fin. Proj. No.: 427133-1-94-01 approved by the Board on October 6, 2009 (R2009-1716), is hereby extended until December 31, 2013; and

F) Security Enhancements and Improvements at Palm Beach International Airport, Fin. Proj. No.: 427911-1-94-01 approved by the Board on June 29, 2010 (R2010-1013 and R2010-1014), is hereby extended until December 31, 2013.

SUMMARY: Delegation of authority for execution of the above Extensions of Time to the JPAs with the FDOT was approved by the Board on October 18, 2011 (Agenda Item No. 3F11). Countywide (AH)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

F. AIRPORTS (Cont’d)

3. Staff recommends motion to approve: Amendment No. 8 to the General Consulting Agreement with Ricondo & Associates, Inc. for Consulting/Professional Services in the amount of $1,488,724 for the continued performance of professional planning and design services related to the approved Palm Beach County Airports Capital Improvement Program. SUMMARY: The Consulting Agreement (R2009-1643) with Ricondo & Associates, Inc. for general airport planning and design was approved on October 6, 2009 in the amount of $1,723,324 in order to carry out the approved Capital Improvement Programs for the County’s Airports. The agreement is for two years with two - one year renewal options. Amendments 1-7 were approved for a net increase in the amount of $6,063,772. Additionally, Amendments No. 5 and No. 7 exercised the first and second one (1) year renewal options, respectively. Approval of Amendment No. 8 in the amount of $1,488,724 will provide funds to complete the following tasks and services: Task I Services – Palm Beach International Airport (PBIA) Terminal Restroom Renovation – Design Phase Services, PBIA Security Improvements – Construction Phase Services, PBIA Marketing Plan Implementation – Procurement Services, PBIA Baggage Handling System – Design Support Services, PBIA Security Enhancements – Supplement No. 2, PBIA Airline Agreement Development and Negotiations, PBIA PFC Application Support, North Palm Beach County General Aviation Airport (F45) Taxiway D Extension – Construction Phase Services, F45 Drainage Modifications – Design Phase Services, F45 Wetland Wildlife Hazard Abatement Environmental Assessment, F45 Taxiway D Extension Supplemental Design Services, Miscellaneous General Aviation Airport Security Improvements – Construction Phase Services, Miscellaneous Business Planning Services – Supplement No. 1; Task III Services – Miscellaneous Financial Services; Miscellaneous Architectural, Engineering and Planning Services, and Miscellaneous Environmental Consulting Services. Ricondo & Associates, Inc. is a Chicago, Illinois based firm. Approximately 32.8% of the work associated with tasks in this Amendment will be completed by firms with Palm Beach County offices. Certain tasks performed during the term of this Amendment may be eligible for state and federal grant participation. The Disadvantaged Business Enterprise (DBE) goal for the agreement was established at 25.00%. The DBE participation for this Amendment is 33.2%. The total DBE participation to date is 17.5%. Countywide (JCM)

4. Staff recommends motion to approve: a Cargo Building Lease Agreement (Agreement) with TUG Technologies Corporation (TUG) for the lease of cargo space at the Palm Beach International Airport (PBIA) for initial rental in the amount of $14,595, expiring on September 30, 2013, and automatically renewing on a year-to-year basis thereafter. SUMMARY: This Agreement provides for the relocation of TUG from Unit 1310-A to Unit 1310 in Building No. 1300. TUG has requested to relocate to a smaller unit (Unit 1310), which has office space and restroom facilities and better serves the needs of its operation. The smaller unit was not available when TUG commenced service. TUG’s current space (Unit 1310-A) is shell space and requires interior improvements in order to make it functionally usable at a cost of approximately $40,000. Because Building No. 1300 is approaching the end of its useful life, the Department recommends allowing TUG to relocate even though approval of this Agreement will result in a reduction in rental revenue. Upon relocation, Unit 1310-A will be available for passive storage. Countywide (AH)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

F. AIRPORTS (Cont’d)

5. Staff recommends motion to receive and file: License Agreement with Bullet Delivery of WPB, Inc. (Bullet) for the use and occupancy of space at 1310 North Perimeter Road, at the Palm Beach International Airport (PBIA), for an initial term commencing October 13, 2012 and expiring October 19, 2012, automatically renewing on weekly basis, for payment of a license fee in the amount of $450 per week. SUMMARY: Delegation of authority for execution of the standard license agreement was approved by the Board in R2007-2070. This License Agreement provides for the use of approximately 1,994 square feet space within the PBIA cargo Building 1300, Unit 1310, for use solely for the storage of materials and equipment in connection with Bullet’s cargo operation at PBIA. Bullet had an immediate need for storage space; therefore, Unit 1310 is being used by Bullet on an interim basis until such time as Unit 1310-A becomes available for use. Countywide (AH)

H. FACILITIES DEVELOPMENT & OPERATIONS

1. Staff recommends motion to approve: Amendment No. 4 to Contract with RCI Electric, Inc., (R2009-2059) to implement the third renewal of the annual electrical contract with a maximum value of $1,000,000. SUMMARY: Amendment No. 4 is a renewal to the annual electrical contract which was awarded to RCI Electric, Inc. The annual electrical contract is an indefinite-quantity contract and this renewal has a maximum value of $1,000,000. The maximum value is shared and work orders are awarded based on competitive quotes/bids issued to all five participating contractors. The renewal term is for twelve months or until $1,000,000 in work orders are issued in this term. Staff is bringing forward the amendment at this time based on expiration of the term. All terms of the original contract remain in effect. This is the third of four extensions allowed by the Contract. The Small Business Enterprise (SBE) goal is 15% and will be tracked cumulatively for each work order issued. The cumulative SBE participation to date is 85.40%. SBE and local preference applied at work order level. RCI Electric, Inc. is a Palm Beach County company and a certified SBE contractor. This is a bond-wavier contract. (FD&O Admin) Countywide (JM)

2. Staff recommends motion to approve: Amendment No. 4 to Contract with Langer Electric Company (R2009-2060) to implement the third renewal of the annual electrical contract with a maximum value of $1,000,000. SUMMARY: Amendment No. 4 is a renewal to the annual electrical contract which was awarded to Langer Electric Company. The annual electrical contract is an indefinite-quantity contract and this renewal has a maximum value of $1,000,000. The maximum value is shared and work orders are awarded based on competitive quotes/bids issued to all five participating contractors. The renewal term is for twelve months or until $1,000,000 in work orders are issued in this term. Staff is bringing forward the amendment at this time based on expiration of the term. All terms of the original contract remain in effect. This is the third of four extensions allowed by the Contract. The Small Business Enterprise (SBE) goal is 15% and will be tracked cumulatively for each work order issued. The cumulative SBE participation to date is 85.40%. SBE and local preference applied at work order level. Langer Electric Company is a Palm Beach County company. This is a bond-wavier contract. (FD&O Admin) Countywide (JM)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

3. Staff recommends motion to approve: Amendment No. 4 to Contract with Knight Electric Co., (R2009-2128) to implement the third renewal of the annual electrical contract with a maximum value of $1,000,000. SUMMARY: Amendment No. 4 is a renewal to the annual electrical contract which was awarded to Knight Electric Co. The annual electrical contract is an indefinite-quantity contract and this renewal has a maximum value of $1,000,000. The maximum value is shared and work orders are awarded based on competitive quotes/bids issued to all five participating contractors. The renewal term is for twelve months or until $1,000,000 in work orders are issued in this term. Staff is bringing forward the amendment at this time based on expiration of the term. All terms of the original contract remain in effect. This is the third of four extensions allowed by the Contract. The Small Business Enterprise (SBE) goal is 15% and will be tracked cumulatively for each work order issued. The cumulative SBE participation to date is 85.40%. SBE and local preference applied at work order level. Knight Electric Co. is a Palm Beach County company. This is a bond-wavier contract. (FD&O Admin) Countywide (JM)

4. Staff recommends motion to approve: Amendment No. 4 to Contract with Global Communications & Electrical Systems, Inc. (R2009-2058) to implement the third renewal of the annual electrical contract with a maximum value of $1,000,000. SUMMARY: Amendment No. 4 is a renewal to the annual electrical contract which was awarded to Global Communications & Electrical Systems, Inc. The annual electrical contract is an indefinite-quantity contract and this renewal has a maximum value of $1,000,000. The maximum value is shared and work orders are awarded based on competitive quotes/bids issued to all five participating contractors. The renewal term is for twelve months or until $1,000,000 in work orders are issued in this term. Staff is bringing forward the amendment at this time based on expiration of the term. All terms of the original contract remain in effect. This is the third of four extensions allowed by the Contract. The Small Business Enterprise (SBE) goal is 15% and will be tracked cumulatively for each work order issued. The cumulative SBE participation to date is 85.40%. SBE and local preference applied at work order level. Global Communications & Electrical Systems, Inc. is a Palm Beach County company and a certified SBE contractor. This is a bond-wavier contract. (FD&O Admin) Countywide (JM)

5. Staff recommends motion to approve: Amendment No. 4 to Contract with Davco Electrical Contractors Corporation (R2009-2056) to implement the third renewal of the annual electrical contract with a maximum value of $1,000,000. SUMMARY: Amendment No. 4 is a renewal to the annual electrical contract which was awarded to Davco Electrical Contractors Corporation. The annual electrical contract is an indefinite-quantity contract and this renewal has a maximum value of $1,000,000. The maximum value is shared and work orders are awarded based on competitive quotes/bids issued to all five participating contractors. The renewal term is for twelve months or until $1,000,000 in work orders are issued in this term. Staff is bringing forward the amendment at this time based on expiration of the term. All terms of the original contract remain in effect. This is the third of four extensions allowed by the Contract. The Small Business Enterprise (SBE) goal is 15% and will be tracked cumulatively for each work order issued. The cumulative SBE participation to date is 85.40%. SBE and local preference applied at work order level. Davco Electrical Contractors Corporation is a Palm Beach County company. This is a bond-wavier contract. (FD&O Admin) Countywide (JM)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

6. Staff recommends motion to approve: a Second Amendment to Interlocal Agreement (R2002-1353) with the Village of Wellington (Village) to retroactively extend the term of the Interlocal Agreement to August 19, 2017. SUMMARY: The Agreement, which provides the terms and conditions under which the Village can program its radios and utilize the countywide common talk groups for certain inter-agency communications expired on August 19, 2012. The Agreement provides for three renewal options, each for a period of five years. The Village has approved a renewal to extend the term of the Agreement until August 19, 2017 and the renewal now requires Board approval. The terms of the Agreement are standard and have been offered to all municipalities and local branches of state/federal agencies with 800 MHz trunked radio capabilities. There are no charges associated with this Agreement. The Village is required to pay all costs associated with subscriber units and to comply with the established operating procedures for the System. The Agreement may be terminated by either party, with or without cause. This Second Amendment renews the term, updates Attachment I regarding the Public Safety Radio System Policies and Procedures, modifies the provision on access and release of programming codes, updates the notice provisions, and provides for disclosure of County Ordinance No. 2009-049 establishing the Office of the Inspector General. Other than the changes set forth herein, all other terms remain the same. (ESS) Countywide (JM)

7. Staff recommends motion to approve: a First Amendment to Interlocal Agreement (R2007-1816) with the City of Riviera Beach (“City”) to extend the term of the Interlocal Agreement to October 15, 2017. SUMMARY: The Interlocal Agreement with the City provides the terms and conditions under which the County can transport radio signals through the City by the use of the City-owned tower and the City’s connection to the County’s microwave system. Under the terms of the Interlocal Agreement, the City pays its share of the operational and maintenance costs associated with the microwave system. The costs for each fiscal year are provided by the County by March 1^st annually. The existing agreement expired on October 15, 2012 and the City has approved the first renewal option extending the term until October 15, 2017. The Interlocal Agreement provides for four renewal options, each for a period of five years. The Interlocal Agreement may be terminated by either party, with or without cause, upon one year’s notice. This First Amendment renews the term retroactively, updates the payment and notice provisions, and provides for disclosure of County Ordinance No. 2009-049 establishing the Office of the Inspector General. Other than the changes set forth herein, all other terms remain the same. (ESS) Countywide (JM)

8. Staff recommends motion to approve: an Agreement with the Public Defender’s Office, 15^th Judicial Circuit to provide fleet management services. SUMMARY: The Agreement provides the terms and conditions under which the County provides fleet management services to the Public Defender’s Office. The services provided also include the provision of fuel and the Public Defender’s participation in the renewal/replacement policy fund. The term of this Agreement is retroactive to July 13, 2012 and extends for five years through July 12, 2017. The Agreement contains one renewal option for a period of five years. The terms of the agreement are standard and the maintenance rates are consistent with those being charged to County Departments. In the event that the County must out-source the work, a separate commercial repair rate is provided. The rates may be adjusted annually but in no event shall the fees to the Public Defender exceed the fee schedule applied to County departments. The Interlocal Agreement may be terminated by either party, with or without cause, with a minimum of sixty days notice. (Fleet Management) Countywide (JM)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

9. Staff recommends motion to approve: an Agreement with the State Attorney’s Office, 15^th Judicial Circuit to provide fleet management services. SUMMARY: The Agreement provides the terms and conditions under which the County provides fleet management services to the State Attorney’s Office. The services provided also include the provision of fuel and the State Attorney Office’s participation in the renewal/replacement policy fund. The term of this Agreement is retroactive to March 16, 2012 and extends for five years through March 15, 2017. The Agreement contains one renewal option for a period of five years. The terms of the agreement are standard and the maintenance rates are consistent with those being charged to County Departments. In the event that the County must out-source the work, a separate commercial repair rate is provided. The rates may be adjusted annually but in no event shall the fees to the State Attorney exceed the fee schedule applied to County departments. The Interlocal Agreement may be terminated by either party, with or without cause, with a minimum of sixty days notice. (Fleet Management) Countywide (JM)

10. Staff recommends motion to approve: an Agreement with the Clerk & Comptroller, 15^th Judicial Circuit to provide fleet management services. SUMMARY: The Agreement provides the terms and conditions under which the County provides fleet management services to the Clerk & Comptroller. The services provided also include the provision of fuel and the Clerk & Comptroller’s participation in the renewal/replacement policy fund. The term of this Agreement is retroactive to June 8, 2012 and extends for five years through June 7, 2017. The Agreement contains one renewal option for a period of five years. The terms of the agreement are standard and the maintenance rates are consistent with those being charged to County Departments. In the event that the County must out-source the work, a separate commercial repair rate is provided. The rates may be adjusted annually but in no event shall the fees to the Clerk & Comptroller exceed the fee schedule applied to County departments. The Interlocal Agreement may be terminated by either party, with or without cause, with a minimum of sixty days notice. (Fleet Management) Countywide (JM)

11. Staff recommends motion to approve: a Declaration of Easement in favor of Palm Beach County for a fiber optic communications cable on a portion of the Criminal Justice Complex (CJC) located on Gun Club Road in West Palm Beach. SUMMARY: Earlier this year, the County’s Emergency Management Division upgraded the 9-1-1 System at the Palm Beach Sheriff’s Office Headquarters located at the CJC. This upgrade required installation of new fiber optic cable to the CJC. The easement area is located along the east access road and parking area of the CJC and is approximately 989.68 feet long and 12.00 feet wide and contains 11,876 square feet (0.27 acres). This cable will provide fiber optic service solely for the benefit of the County facility. The Declaration will be recorded to provide notice of the existence and location of the cable. (PREM) District 2 (HJF)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

12. Staff recommends motion to approve: Exercise of the second option to extend the term of the Lease Agreement (R99-1418D) dated July 27, 1999, with Mil Lake Annex, LLC for the continued use of 31,733 square feet of warehouse space for the Palm Beach County Library Department within the Mil-Lake Plaza located in Greenacres at an annual rate of $272,629.02. SUMMARY: Since 1999, the County on behalf of the Library Department, has leased the space within the Mil-Lake Plaza located at 4639 Lake Worth Road in Greenacres. The current term of the Lease Agreement will expire on March 31, 2013. Exercising this second and final renewal option will extend the term of the Lease for two years, from April 1, 2013, through March 31, 2015. This extension will provide sufficient time to design and construct a replacement facility at the County’s Cherry Road Complex. The annual rental rate is $272,629.02 ($8.59/sf), with annual increases of 4% or CPI-U, whichever is less. The County will continue to be responsible for real estate taxes which are estimated to be $35,000 for 2013, and pay for all utility costs. All other terms and conditions of the Lease Agreement shall remain in full force and effect. (PREM) District 2 (HJF)

13. Staff recommends motion to approve: a License Agreement with the Town of Jupiter for use of one office, without charge, within the West Jupiter Community Center (Center) located at 6415 Indiantown Road, Jupiter, Florida. SUMMARY: The License Agreement allows the Town of Jupiter to use one office within the County’s Community Action Program Office located in the Center. The office shall be used for general office purposes by one person providing community assistance services to County residents on behalf of the Town. The term of the agreement shall commence upon approval by the Board and shall continue on a year to year basis unless terminated by either party upon thirty days written notice. The Town shall be entitled to use the licensed premises without charge and the County shall maintain the premises, supply janitorial services and utilities, and provide office furnishings, including a computer. (PREM) District 1 (HJF)

14. Staff recommends motion to approve: a First Amendment to Interlocal Agreement (R2009-1969) with the Village of North Palm Beach (Village) to extend the term of the agreement to November 16, 2015. SUMMARY: The Interlocal Agreement with the Village, which provides the terms and conditions under which the Village receives radio equipment maintenance services from the County expired on November 16, 2012. The Interlocal Agreement provides for one renewal option for a period of three years. On October 11, 2012, the Village approved the Amendment to extend the term of the Interlocal Agreement until November 16, 2015. The terms of the agreement are standard and the maintenance rates are consistent with those being charged to County Departments. In the event that the County must out-source the labor, a separate labor rate is provided. The maintenance cost for the radio consoles is provided on a lump sum basis pursuant to the County’s Master Service Agreement with Motorola. The rates may be adjusted annually with notification by June 1 (effective the following October 1^st) at the County’s sole discretion, but in no event shall the City’s fee schedule exceed the fee schedule applied to County departments. The Interlocal Agreement may be terminated by either party, with or without cause, with a minimum of three months notice. This First Amendment renews the term and provides for disclosure of County Ordinance No. 2009-049 establishing the Office of the Inspector General. Other than the changes set forth herein, all other terms remain the same. (ESS) District 1 (JM)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

15. Staff recommends motion to receive and file: Notification of the cumulative total of change orders to Moss and Associates (R2007-0031) for the Jail Expansion Program having exceeded $1,000,000. SUMMARY: In accordance with PPM CW-F-050, when the cumulative value of changes approved by the Contract Review Committee exceeds $1,000,000 for the Jail Expansion Program, the Department is required to notify the Board that it has exceeded this reporting threshold. This notification is also consistent with the overall change order review and process oversight as presented to the Board on March 20, 2012, and again on October 2, 2012. The approval of Change Order No. 207 in the amount of $98,836 on September 12, 2012, by the Contract Review Committee, caused the cumulative value of changes for this project to exceed the cumulative limit threshold. This item notifies the Board that the cumulative threshold has been reached. After the item is approved by the Board, the cumulative reporting threshold is reset. The value of this contract is $129 million. (Capital Improvements Division) Countywide/District 6 (JM)

16. Staff recommends motion to approve: the following Change Orders to the contract with Moss & Associates, LLC (R2007-0031):

A) Change Order No. 210 increasing the duration of the West County Detention Facility Outbuildings time by 236 days;

B) Change Order No. 214 increasing the Main Courts Renovation duration by 93 days and providing additional general conditions in the amount of $295,329; and

C) Change Order No. 215 decreasing the Guaranteed Maximum Price (GMP) for the West County Detention Center Main Jail in the amount of $393,288.14.

SUMMARY: The Outbuildings consist of Eagle Academy, Impound Building, Fuel Station, and Drug Farm. Change Order No. 210 is a time extension to the contract for 236 days with zero cost to the County. This Change Order for time is based on: 1) the County delayed the start of construction for four months, due to a re-evaluation of programming of the Drug Farm and scope changes, 2) the building permit expired due to inactivity and re-submittal was required, and 3) Palm Beach County Electrical Inspector determined that the existing low voltage wiring for the Drug Farm was not code compliant. All wiring was removed and replaced in order to comply with the current electrical code. This Change Order is being submitted at this time for approval due to an oversight to update the contract time. Change Order No. 214 is a time extension to the contract for 93 days and $295,329 in additional general conditions. This time extension is based on the delivery and installation of the doors and hardware which were delayed due to errors by the architect and changes by the owner to the door and hardware schedules. Change Order No. 215 to reduce the contract amount is based on savings due to return of unused allowances and unused contingency resulting from buyout savings and reconciliation of sales tax recovery purchase orders. The Small Business Enterprise goal for this project is 15%. Including these change orders, Moss & Associates has obtained 15.29% SBE overall participation under this contract. (Capital Improvements Division) District 6/Countywide (JM)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

L. ENVIRONMENTAL RESOURCES MANAGEMENT

1. Staff recommends motion to approve: Amendment No.1 to Lease Agreement No. 4176 (R97-2143D) with the State of Florida for the Yamato Scrub Natural Area to include an approximate 32.57 acre state-owned parcel located at A.G. Holley State Hospital in Lantana, Florida. SUMMARY: The A.G. Holley scrub site was identified as a high-priority acquisition site on the 1991 Environmentally Sensitive Lands Acquisition bond referendum. The scrub habitat is one of the rarest in the State and supports several protected plant and animal species. The County Natural Areas Program has been working to acquire this property for several years. It will be an addition to the archipelago of scrub islands that include the Hypoluxo Scrub, Rosemary Scrub, High Ridge Scrub and Seacrest Scrub Natural Areas that preserve remaining high quality natural areas in some of the most densely developed portions of the east-central County. Amendment No. 1 to Lease Agreement No. 4176 (R97-2143D) will allow Palm Beach County (the County) to manage the A.G. Holley Scrub parcel as part of the County’s Natural Area program. The estimated cost to manage and maintain the 32.57-acre parcel is $50,000/year and will be paid with non-ad valorem funding from the Natural Areas Fund. District 7 (SF)

2. DELETED: ~~Staff recommends motion to receive and file:~~ ~~one original document for the Department of Environmental Resources Management:~~

Contract with Industrial Divers Corporation in the amount of $61,344 for the installation and first year’s maintenance of 28 mooring buoys and 38 anchor pins at several locations in Palm Beach County (Mooring Buoys Project No. 2012ERM03).

SUMMARY: The Purchasing Ordinance (Ordinance No. 2005-062) delegates authority to the Director of Environmental Resources Management (ERM) to execute construction contracts under $200,000. There is no Small Business Enterprise (SBE) participation on this Contract. ERM may extend the Contract two additional years for buoy and anchor maintenance. The Contract is funded by a $45,180 Florida Boating Improvement Program grant (R2012-0500) from the Florida Fish and Wildlife Conservation Commission, and vessel registration fees (R2012-0501). Districts 1, 4 & 7 (JM)

3. Staff recommends motion to:

A) approve a ten-year Agreement with the Wildlife Foundation of Florida, Inc. (WFF), a Florida non-profit corporation, to establish a donor fund and raise monies in support of the County’s Mooring Buoy Program; and

B) authorize the County Administrator, or his designee, to sign all future time extensions, and other forms associated with this Agreement and necessary minor amendments that do not change the scope of work or terms and conditions of the Agreement.

SUMMARY: The execution of this Agreement will allow WFF to establish a donor fund and solicit and accept private donations for purchase, installation, maintenance and monitoring of mooring buoys, as well as for educational materials, publications, and research related to the Mooring Buoy Program. Buoys create opportunities for boaters to moor their vessels, thereby reducing the use of bottom anchors that have been responsible for significant reef damage. The Agreement expires ten years after execution. Countywide (SF)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

M. PARKS & RECREATION

1. Staff recommends motion to receive and file: the following original executed Entertainment Contractor Agreements for community events:

A) Music Works Talent of Palm Beach, Inc., The Party Dogs concert; Seabreeze Amphitheater, on April 21, 2012;

B) Sid Parker, Sid Parker Orchestra concert; Canyon Town Center Amphitheater, on June 2, 2012;

C) Carolyn S. D’Agostino, Cricklewood concert, Canyon Town Center Amphitheater, on August 4, 2012;

D) Maximum Bands Entertainment LLC, Livin on a Prayer concert; Seabreeze Amphitheater, on September 1, 2012; and

E) Frank Loverso, Whitestone Band concert; Canyon Town Center Amphitheater; on September 8, 2012.

Summary: The Parks and Recreation Department produced five recent popular cultural events at our Seabreeze and Canyon Town Center Amphitheaters. These events were attended by an estimated 3,800 persons and generated positive support and goodwill for the County. A sponsorship with GL Homes offset the expense of the three concerts held at Canyon Town Center. In accordance with County PPM CW-O-051, all delegated contracts/agreements/grants must be submitted by the initiating Department as a Receive and File agenda item. The Entertainment Contractor Agreements have been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Director/Assistant Director of the Parks and Recreation Department in accordance with Resolution 2008-1109, amended by Resolution 2010-0644, and are now being submitted to the Board to receive and file. Districts 1 & 5 (AH)

2. Staff recommends motion to receive and file: executed Independent Contractor Agreements received during the month of September:

A) Dawn Gunduz, Belly Dance Instructor, West Jupiter Recreation Center, for the period October 4, 2012, through May 30, 2013;

B) DMC Healthcare Consulting, LLC, Cardio Bootcamp Blast Instructor, West Jupiter Recreation Center, for the period October 2, 2012, through September 28, 2013;

C) JKF Goju Kai Florida, Inc., Martial Arts Instructor, West Jupiter Recreation Center, for the period October 3, 2012, through September 30, 2013;

D) Kim Moser, Classical Fencing Instructor, West Jupiter Recreation Center, for the period October 3, 2012, through September 26, 2013;

E) Ritz Ballroom, Inc., Ballroom Dancing Instructor, West Jupiter Recreation Center, for the period October 9, 2012, through June 5, 2013; and

F) Stephen VanCoppenolle, Water Exercise Instructor, North County Aquatic Complex, for the period October 1, 2012, through September 30, 2013.

Summary: In accordance with County PPM CW-O-051, all delegated contracts/agreements/grants must be submitted by the initiating Department as a Receive and File Agenda Item. This Independent Contractor Agreement has been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Director/Assistant Director of the Parks and Recreation Department in accordance with Resolution 94-422, amended by Resolutions 2002-2103, 2007-0409, and 2012-0168, and is now being submitted to the Board to receive and file. District 1 (AH)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

M. PARKS & RECREATION (Cont’d)

3. Staff recommends motion to receive and file: executed Independent Contractor Agreements received during the month of September:

A) Frankie J. Thomas, Dance Instructor, Therapeutic Recreation Complex, for the period October 1, 2012, through September 29, 2013;

B) Gold Coast Gymnastics, Inc., Tiny Tot Tumbling Instructor, West Boynton Recreation Center, for the period October 4, 2012, through September 27, 2013;

C) Modern Bujutsu Karate Florida, Inc., Martial Arts Instructor, West Boynton Recreation Center, for the period October 3, 2012, through September 28, 2013;

D) Modern Bujutsu Karate Florida, Inc., Martial Arts Instructor, Therapeutic Recreation Complex, for the period October 1, 2012, through September 29, 2013;

E) Shelly Janssen, Dance Instructor, West Boynton Recreation Center, for the period October 2, 2012, through September 29, 2013;

F) Teresa Krellner, Basketball Official, West Boynton Recreation Center, for the period September 22, 2012, through September 30, 2012; and

G) Teresa Krellner, Basketball Official, West Boynton Recreation Center, for the period October 6, 2012, through November 4, 2012.

Summary: In accordance with County PPM CW-O-051, all delegated contracts/agreements/grants must be submitted by the initiating Department as a Receive and File Agenda Item. This Independent Contractor Agreement has been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Director/Assistant Director of the Parks and Recreation Department in accordance with Resolution 94-422, amended by Resolutions 2002-2103, 2007-0409, and 2012-0168, and is now being submitted to the Board to receive and file. District 3 (AH)

4. Staff recommends motion to receive and file: executed Independent Contractor Agreements received during the month of September:

A) Arthur Gibson, Basketball Official, Westgate Park & Recreation Center, for the period September 15, 2012, through September 30, 2012;

B) Arthur Gibson, Basketball Official, Westgate Park & Recreation Center, for the period October 1, 2012, through November 12, 2012;

C) Caroline Andre, Cheerleading Coach, Westgate Park & Recreation Center, for the period September 11, 2012, through September 30, 2012;

D) Caroline Andre, Cheerleading Coach, Westgate Park & Recreation Center, for the period October 1, 2012, through November 10, 2012;

E) FLA Aquatics, Inc., Competitive Swim Team Coach, Aqua Crest Pool, for the period October 1, 2012, through September 30, 2013;

F) Michael Alford, Basketball Official, Westgate Park & Recreation Center, for the period September 15, 2012, through September 30, 2012; and

G) Michael Alford, Basketball Official, Westgate Park & Recreation Center, for the period October 1, 2012, through November 12, 2012.

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

M. PARKS & RECREATION (Cont’d)

5. Staff recommends motion to adopt: a Resolution approving a revised standard Amphitheater Rental Agreement form. Summary: The Parks and Recreation Department uses a standard Board of County Commissioners’ approved Amphitheater Rental Agreement to provide for qualified individuals and organizations to rent any of the County’s three amphitheaters. The existing agreement included delegated authority of the standard Amphitheater Rental Agreement form including delegation of authority to execute the standard form Agreement to the County Administrator, Director, and Assistant Director of the Parks and Recreation Department. This Resolution amends Resolution 2009-0335, as amended by Resolution 2009-1807, by revising the standard Amphitheater Rental Agreement form to include updated exhibits, clarifying responsibilities of the renter, including notice of the establishment of the Inspector General and clarifying that Amphitheater Rental Agreements valued at more than $15,000, but not more than $50,000, will be executed by the County Administrator. Countywide (AH)

6. Staff recommends motion to approve: First Amendment to Interlocal Agreement with the City of Lake Worth for funding of the Bryant Park Boat Ramp Improvement Project to extend the project completion date, revise the project’s cost estimate and match funding, and update the required language regarding the Inspector General. Summary: This First Amendment to Interlocal Agreement, R2010-1546, provides a revision to Exhibit A (Project Description and Cost Estimate), and increases the project’s total cost as well as the City of Lake Worth’s funding match requirement. It also extends the project completion date from October 4, 2012, to December 31, 2012, in order to complete project construction. In addition, this Amendment provides language now required in all bond agreements to address Inspector General requirements. All other terms of the Agreement, including the County funding amount of $200,000, remain the same. Funding is from the 2004 $50 Million GO Waterfront Access Bond referendum. District 3 (PK)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

Q. CRIMINAL JUSTICE COMMISSION

1. Staff recommends motion to approve: an Interlocal Agreement not to exceed $40,000 with the City of Riviera Beach for the period October 1, 2012, through September 30, 2013, to support the Civil Drug Court case management and substance abuse treatment. SUMMARY: The Criminal Justice Commission recommended the use of the Crime Prevention Fund for the following project. The Civil Drug Court Program located in the City of Riviera Beach provides case management services and contracts for residential and outpatient substance abuse services arising from court ordered treatment for indigent clients. Countywide (PGE)

2. Staff recommends motion to:

A) receive and file a Grant Adjustment Notice from the Florida Department of Law Enforcement; and

B) approve Agreement reinstating Original Contract (R2011-0538), as amended (R2011-1522 and R2012-0261), with Gulfstream Goodwill Industries, Inc. and extending the term to September 30, 2013.

SUMMARY: The Florida Department of Law Enforcement has approved an extension of the grant funding term to allow Gulfstream Goodwill Industries, Inc. to utilize unexpended grant funding and continue its Alternative to Secure Detention Program until September 30, 2013. The program works toward the goal of linking participating juveniles and families with community resources to help enhance life skills and reinforce proactive, acceptable social behavior. Contact is made initially within 24 hours of placement under Gulfstream Goodwill Industries’ supervision and at random times thereafter. Countywide (PGE)

R. HUMAN RESOURCES

1. Staff recommends motion to approve: Palm Beach County’s 2012- 2013 Affirmative Action Plan, a voluntary effort to correct under-representation where it exists in the Board of County Commissioners’ workforce. Summary: Implementation of this year’s Plan focuses on methods and procedures for achieving targeted work unit goals, enhancing special recruitment efforts, and continuing to develop systems to correct under-representation. Minority representation for all job categories for 2011 – 2012 was 33.8%, which is 5.8% above the availability. Females represented 35.3% of the County’s workforce in 2011 – 2012 as compared to the availability of the labor force for all occupations of 46.0%. There is no fiscal impact. Countywide (DO)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

T. HEALTH DEPARTMENT

1. Staff recommends motion to approve:

A) a Contract with the Department of Health (DOH) in the amount of $1,992,586 for Environmental Health and Engineering programs provided by the Palm Beach County Health Department (CHD) for the period October 1, 2012, through September 30, 2013; and

B) an Addendum to the Contract to clarify:

1) Paragraph 6.a. – as State employees/personnel, CHD employees are not “officers, agents, or employees of the County”;

2) Paragraph 7.c. – The County shall assure that insurance coverage for vehicles is available through either a self-insurance program or insurance purchased by the County except for insurance referenced in paragraph 7.e.;

3) Paragraph 7.d. – The County shall be named as additional insured on any agreement in which the CHD contracts or subcontracts any work to be performed on the premises to a third party; and

4) Paragraph 7.e. – As a State agency, the CHD agrees to be responsible for its own, its officers’, employees’, or agents’ negligent acts, or omissions, or tortuous acts, which result in claims or suits against the parties, and agrees to be liable for any damages proximately caused by said acts or omissions.

Summary: This Contract sets forth the funding responsibilities of the DOH and the County for the operation of the Palm Beach County Health Department. The State and County share in the funding of the $8,084,596 environmental health budget. The State’s share is $3,644,945 (45.1%), primarily from State general revenue and fees. Funding from the County’s FY 2013 budget is $1,992,586 (24.6%) that includes Childcare Enforcement & Control funding of $119,596 which is level with FY 2012 funding. The remaining local share (30.3%) is comprised of County Authorized Fees of $1,098,000 (13.6%), Federal Funds of $340,065 (4.2%), Department of Environmental Protection (DEP) Funds of $109,000 (1.3%), and the Air Pollution Tag Fees of $900,000 (11.1%). County funding is used primarily for salaries and benefits. The environmental staffing is responsible for surveillance of public drinking water systems, permitting and inspection of septic tanks, regulation of air pollution sources, inspection and licensing of child care and other group care facilities, and other duties related to environmental health. The Childcare Enforcement & Control funding provides for a full time Attorney/Hearing Officer and a half-time paralegal position to provide counsel for the Child Care Advisory Council and to serve as Acting Environmental Control Officer for the Environmental Control Hearing Board. County funds are included in the FY 2013 budget. No additional funds are needed. County staff requested certain changes to the State’s standard contract in order to clarify the insurance and liability provisions. The State preferred including these in an Addendum instead of revising the standard contract. Countywide (PGE)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

U. INFORMATION SYSTEMS SERVICES

1. Staff recommends motion to approve: Seventeenth Amendment to contract with CGI Technologies and Solutions, Inc. (CGI) (R2002-1782), to extend the ending date from December 30, 2012, to December 30, 2013, at no additional cost to the County. SUMMARY: The Seventeenth Amendment is a date extension to allow additional time for completion of the deliverables specified in the original contract, including Vendor Self Service and Modification No. 11. CGI Technologies and Solutions, Inc. is not a Palm Beach County or a Florida-based business. Countywide (PFK)

X. PUBLIC SAFETY

1. Staff recommends motion to:

A) receive and file the original executed FY 2013 Victims of Crime Act (VOCA) grant agreement with the State of Florida, Office of the Attorney General, to receive $123,217 to fund support services for crime victims for the period of October 1, 2012, through September 30, 2013; and

B) approve a downward Budget Amendment of $16,802 in the Public Safety Grant Fund to the actual award amount.

SUMMARY: The VOCA grant funds services for crime victims in Palm Beach County such as free crisis counseling, criminal justice support, assistance filing claims for Victim Compensation, emergency legal advocacy and crisis intervention. R2006-0099 authorizes the County Administrator or his designee to execute operational agreements with the Florida Office of the Attorney General, Bureau of Advocacy and Grants Management on behalf of the Board of County Commissioners. This grant requires a 20% match that is included in the FY 2013 budget. Countywide (PGE)

2. Staff recommends motion to approve: a Contract with Palm Beach County Disaster Recovery Coalition, Inc. (DRC) to recruit non-profit and faith-based organizations, expand and update resource registry, provide training, manage Unmet Needs Report, and coordinate disaster response and repair activities in an amount not to exceed $49,500 for the period commencing October 1, 2012, and ending September 30, 2013. SUMMARY: The County has allocated $49,500 for disaster response and recovery services in support of the Palm Beach County Comprehensive Emergency Management Plan (CEMP) in which DRC, with assistance from the Division of Human Services, is stated as the agency responsible for locating assistance for unmet needs of County residents, acts as a referral for individuals/families that are seeking home repair assistance and coordinates with Palm Beach County League of Cities to ensure that municipal unmet needs are addressed and prioritized. Being written in the CEMP, DRC was exempt from the purchasing code and did not have to go through the formal solicitation process. For this contract, DRC will recruit non-profit agencies and faith-based organizations to support disaster response efforts, expand and update resource registry, conduct community-wide disaster preparedness presentations and training sessions for various case-management agencies, develop a process for coordination, collection, and dissemination of the Unmet Needs Report and coordinate disaster response and repair activities in the event of a disaster. Countywide (PGE)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

X. PUBLIC SAFETY (Cont’d)

3. Staff recommends motion to receive and file: an executed Contract with Palm Beach County Disaster Recovery Coalition, Inc. (DRC) to coordinate, manage, promote, and provide logistical support for the Citizen Corps Symposium Project in the amount of $25,000 for the period September 15, 2012, through March 30, 2013. SUMMARY: The County was awarded $126,250 from the U.S. Department of Homeland Security 2010 Grant through the Fort Lauderdale Urban Area Security Initiative (UASI) for Citizen Corps projects. Through a selection process and discussion with the Palm Beach County Citizen Corps Council, a motion and approval was made by the Palm Beach County Citizen Corps Council for the County to provide $25,000 of this grant funding to the DRC to coordinate, manage, promote and provide logistical support for the Citizen Corps Symposium Project. This project will increase community resiliency to disasters through education, information and volunteerism by geographically targeting seniors, minority and other populations most at-risk to the effects of a disaster with preparedness information and volunteer opportunities. The project will consist of seven symposium events throughout Palm Beach County. Resolution R2006-2669 authorizes the County Administrator or his designee to execute standard UASI agreements and sub-grant agreements with various governmental and private agencies on behalf of the Board of County Commissioners. No County matching funds are required. Countywide (PGE)

4. Staff recommends motion to receive and file: a Contract with Children’s Health Care Associates, P.A., in an amount not to exceed $162,000 for the period October 1, 2012, through September 30, 2015, with a two year option for renewal at the sole discretion of the County for medical services to the residents of the Highridge Family Center. SUMMARY: This Contract provides physical examinations, diagnosis, and treatment of illnesses of the residents at Youth Affairs Highridge Family Center. The type of services provided in the contract are exempt from the Purchasing Code, however, the Youth Affairs Division solicited proposals by advertising for one month through the website MDSearch.com. Children’s Health Care Associates, P.A. was the only proposal received in response to the request for applications. Resolution R2010-1147 authorized the County Administrator or his designee to execute contracts for professional/medical services at the Highridge Family Center on behalf of the Board of County Commissioners. Countywide (PGE)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

X. PUBLIC SAFETY (Cont’d)

5. Staff recommends motion to receive and file:

A) the following executed Agreements with the Fifteenth Judicial Circuit Court (Court) for the period July 1, 2012, to June 30, 2013:

1) Agreement for Expert Witness Professional Services for Adult Competency Evaluations;

2) Agreement for Expert Witness Professional Services Related to Appointment as an Examining Committee Member Relating to Guardianship Matters; and

3) Agreement for Expert Witness Professional Services for Juvenile Competency Evaluations and Psychological Evaluations;

B) Clinical Service executed agreement with Child and Family Connections (CFC) to provide psychological evaluations for dependency cases referred by the Court for the period of October 1, 2012 through June 30, 2013.

SUMMARY: The Court has contracted with the Division of Justice Services to provide court ordered forensic evaluations and testimony through Justice Services’ Forensic Psychology Office. Seniors, adults, teens, and children throughout the county are directed to the Forensic Psychology Office with the appropriate Court Order, outlining which specific evaluation is required. The scope of services provided in each contract includes competency and psychological evaluations for adult and juvenile criminal matters, psychological evaluations for child welfare and family court cases, custody evaluations for indigent parties involved in family court proceedings and appointment as an examining committee member relating to guardianship matters. CFC contracted with the Division of Justice Services to provide psychological evaluations for adult and child dependency cases referred by the Court. All of these contracts compensate Justice Services Forensic Psychology Office for the psychological services provided to these agencies. R2005-0792 authorizes the County Administrator or his designee to sign contracts to provide psychological services to the Fifteenth Judicial Circuit Court. The State of Florida determines the provider for child welfare and recently the service provider for Motion B was changed, however we have been waiting on a new contract which will be provided at a later date. Services with the current agency are to remain the same until the new contract is executed. Countywide (PGE)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

X. PUBLIC SAFETY (Cont’d)

6. Staff recommends motion to:

A) receive and file the executed Grant Agreement (13-FG-86-10-60-01-117) with the State of Florida, Division of Emergency Management (DEM), to receive grant funding in the amount of $236,844 to enhance and improve emergency management plans and programs of the County and to fund staff and provide operational support to maintain state required programs for the period of July 1, 2012, through June 30, 2013;

B) approve a Budget Amendment of $236,844 in the Emergency Management Preparedness and Assistance Fund to recognize the grant award; and

C) adopt Resolution of the Board of County Commissioners of Palm Beach County, Florida amending Resolution No. R2006-0401 to change the grantor agency name to DEM since they are their own Division within the State of Florida, and no longer under the Department of Community Affairs (DCA).

SUMMARY: The Emergency Management Performance Grant-Federal is an annual grant that the Public Safety Department’s Division of Emergency Management receives to enhance and improve emergency management plans and programs of the County, consistent with the State Comprehensive Emergency Management Plan and Programs and to fund staff and provide operational support to maintain state required programs. The grant will be used to further enhance emergency planning, response, mitigation and recovery in the County. Resolution No. R2006-0401 authorizes the County Administrator or his designee to execute certain operational agreements with the DCA, which in the past DEM was under DCA. However, DEM has been restructured as its own Division and is no longer under DCA, therefore Resolution No. R2006-0401 needs to be amended. There was a delay in presenting this item to the Board since the grantor did not return the grant agreement to Public Safety until late August 2012. A dollar for dollar match is required by the grant and included in the County budget. Countywide (PGE)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

X. PUBLIC SAFETY (Cont’d)

7. Staff recommends motion to:

A) receive and file the executed Contract (COHB6) with State of Florida, Department of Health (DOH) to receive $120,000 for individual and group therapy services for sexual assault victims in Palm Beach County for the period of October 1, 2012, through September 30, 2015;

B) approve a Budget Amendment of $120,000 in the Public Safety Grants Fund to recognize funding from the State of Florida DOH;

C) approve a Budget Transfer of $6,000 in the General Fund to adjust for DOH grant indirect costs and increase operating expenses; and

D) approve the addition of one on-call professional position to be hired as a Victim Services Therapist, which is 100% grant funded.

SUMMARY: This State of Florida DOH Grant will reimburse the Palm Beach County Division of Victim Services for short and long term crisis services for primary sexual assault victims over the age of 12 who reside in the county or who are visitors. Services are intended to assist victims with emotional and physical needs and to provide help in stabilizing their lives after victimization. Funds will also be used to hire an on-call professional Victim Services Therapist, pay for mileage and operating/administrative fees. Resolution R2007-0333 authorizes the County Administrator or his designee to execute DOH grant agreements on behalf of the County. The grant funded on-call position will be approved for the length of the grant and will be eliminated when the funding is discontinued. No County matching funds are required for this grant. Countywide (PGE)

8. Staff recommends motion to:

A) receive and file the executed Hazardous Materials Contingency Planning and Grant Agreement (13-CP-11-10-60-01-204) with the State of Florida, Division of Emergency Management (DEM) in the amount of $21,241 for the period September 10, 2012, through June 30, 2013; and

B) approve Budget Amendment of $21,241 in the Emergency Management Grant Fund to reflect the actual grant award.

SUMMARY: This is an annual grant from the State of Florida Division of Emergency Management to conduct on-site visits and hazardous materials analyses at facilities within Palm Beach County known to have extremely hazardous substances designated by the U.S. Environmental Protection Agency. These assessments are required for compliance with the Emergency Planning and Community Right-To-Know Act, also known as the Superfund Amendments and Reauthorization Act. No County matching funds are required. Countywide (PGE)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

X. PUBLIC SAFETY (Cont’d)

9. Staff recommends motion to receive and file: the executed Fifth Amendment to the Memorandum of Agreement with the City of Miramar, a municipal corporation of the State of Florida, as a fiscal agent for the Fort Lauderdale Urban Area Security Initiative to extend the Agreement from August 31, 2012, to November 30, 2012. SUMMARY: The County was awarded $947,762 from the U.S. Department of Homeland Security Urban Area Security Initiative (UASI) Grant through the City of Miramar. These grants have been allocated to address three areas. Of the $947,762 awarded, $105,000 has been allocated to the Citizen Corps program, a grassroots strategy acknowledged by the Federal Emergency Management Agency to bring together government and community leaders to involve citizens in all-hazards emergency preparedness and resilience; $451,337 has been allocated to address jurisdictional projects funding fire, health, emergency management and other approved anti-terrorism activities; and $391,425 has been allocated to fund WEBEOC, the web-based regional emergency collaboration system that is used by municipalities and county agencies throughout Southeast Florida. A request to extend the grant from August 31, 2012 to November 30, 2012 has been approved. Resolution R2006-2669 authorizes the County Administrator or his designee to execute amendments to agreements with the City of Miramar as long as such amendments do not require funds not previously authorized or approved by the Board of County Commissioners. No County matching funds required. Countywide (PGE)

10. Staff recommends motion to receive and file: an executed Second Amendment to the Memorandum of Agreement with the City of Miramar, a municipal corporation of the State of Florida, as a fiscal agent for the Fort Lauderdale Urban Area Security Initiative to extend the 2009 Agreement from July 31, 2012, to January 31, 2013. SUMMARY: The County was awarded $840,773 from the U.S. Department of Homeland Security Urban Area Security Initiative (UASI) Grant through the City of Miramar. These grants have been allocated to address three areas. Of the $840,773 awarded, $108,000 has been allocated to the Citizen Corps program, a grassroots strategy acknowledged by the Federal Emergency Management Agency to bring together government and community leaders to involve citizens in all-hazards emergency preparedness and resilience; $432,773 has been allocated to address jurisdictional projects funding fire, health, emergency management and other approved anti-terrorism activities; and $300,000 has been allocated to fund WEBEOC, the web-based regional emergency collaboration system that is used by municipalities and county agencies throughout Southeast Florida. A request to extend the grant from July 31, 2012, to January 31, 2013 has been approved. Resolution R2006-2669 authorizes the County Administrator or his designee to execute amendments to agreements with the City of Miramar as long as such amendments do not require funds not previously authorized or approved by the Board of County Commissioners. No County matching funds are required. Countywide (PGE)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

X. PUBLIC SAFETY (Cont’d)

11. Staff recommends motion to:

A) receive and file the executed Fourth Amendment to the Memorandum of Agreement (MOA) with the City of Miramar, a municipal corporation of the State of Florida, as a fiscal agent for the Fort Lauderdale Urban Area Security Initiative (UASI) to extend the UASI 2008 (Jurisdictional, Citizen Corps, and WebEOC) Agreement from February 29, 2012, to August 31, 2012 and decrease the grant award by $148,175 for a total not to exceed amount of $947,762; and

B) approve a downward Budget Amendment of $148,175 in the Emergency Management Grant Fund to adjust the budget to reflect a decrease in the grant award.

SUMMARY: The County was awarded $1,095,937 from the U.S. Department of Homeland Security Urban Area Security Initiative Grant through the City of Miramar. The award funds Jurisdictional ($451,337), Citizen Corps ($105,000), and WebEOC ($539,600) projects. Of the $539,600 allocated to the County for WebEOC projects, the Regional Executive Committee de-obligated $148,175 back to Region 7 for redistribution. A request to extend the grant from February 29, 2012, to August 31, 2012 has been approved. WebEOC is the web-based regional emergency collaboration system that is used by municipalities and county agencies throughout southeast Florida. Resolution R2006-2669 authorizes the County Administrator or his designee to execute amendments to the agreement with the City of Miramar as long as such amendments do not require funds not previously authorized by the Board of County Commissioners. No County matching funds are required. Countywide (PGE)

12. Staff recommends motion to receive and file: an executed Second Modification to reinstate and extend the State Homeland Security Grant Program (SHSGP) 2009 Agreement (10DS-39-10-60-01-319) with the State of Florida, Division of Emergency Management (DEM), extending the agreement from July 31, 2012 to August 31, 2012 to conduct planning, training and exercise activities in order to develop and enhance emergency preparedness capabilities. SUMMARY: This is an annual Federal grant from DEM to conduct planning, training and exercise activities in order to develop, and enhance emergency preparedness capabilities. The grant expired on July 31, 2012. A request to reinstate and extend the grant was approved. No County matching funds are required. Countywide (PGE)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

X. PUBLIC SAFETY (Cont’d)

13. Staff recommends motion to:

A) receive and file an executed Grant Agreement (13-BG-83-10-60-01-050) with the State of Florida, Division of Emergency Management (DEM), to receive emergency management grant funding in the amount of $105,806 to enhance and improve emergency management plans and programs of the County and to provide operational support to maintain state required programs for the period of July 1, 2012, through June 30, 2013; and

B) approve a Budget Amendment of $105,806 in the Emergency Management Preparedness and Assistance Fund to recognize the grant award.

SUMMARY: This is an annual grant that the Public Safety Department’s Division of Emergency Management receives to enhance and improve emergency management plans and programs of the County consistent with the State Comprehensive Emergency Management Plan and Programs and to fund staff and provide operational support to maintain state required programs. A portion of the grant funds will also be used to pay for one current Emergency Management position. This grant funded position will be approved for the length of the funding and will be eliminated when the funding is discontinued. No County matching funds are required for this grant. Countywide (PGE)

14. Staff recommends motion to:

A) receive and file the executed Grant Agreement (13-CC-24-10-60-01-147) with the State of Florida, Division of Emergency Management (DEM), to receive emergency management grant funding in the amount of $5,723 for the period of October 1, 2011, through April 30, 2014, for Citizen Corps program initiatives; and

B) approve a Budget Amendment of $5,723 in the Emergency Management Grant Fund to establish the grant budget.

SUMMARY: This is an annual grant from the Florida Division of Emergency Management for Citizen Corps Council activities in Palm Beach County which coordinates the efforts of volunteer organizations through education, training, and volunteer service to make communities safer, stronger, and better prepared to respond to the threats of terrorism, crime, public health issues, and disasters of all kinds. No County matching funds are required for this grant. Countywide (PGE)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

X. PUBLIC SAFETY (Cont’d)

15. Staff recommends motion to:

A) approve the following contracts with agencies to provide drug treatment and testing services to individuals referred by the Adult Drug Court and Delinquency Drug Court, in a cumulative amount not to exceed $1,347,732.50 for the period October 1, 2012, through September 30, 2015 with a two year option for renewal at the sole discretion of the County:

1) Center for Family Services, Inc. in the amount $150,000;

2) Comprehensive Alcoholism Rehabilitation Programs, Inc. in the amount $129,000;

3) Counseling Services of Lake Worth, Inc. in the amount $201,000;

4) The Drug Abuse Treatment Association, Inc. in the amount $106,087.50;

5) Drug Abuse Foundation of Palm Beach County, in the amount $183,000;

6) Drug Testing and Counseling Services in the amount of $533,645; and

7) South County Mental Health Center in the amount of $45,000.

B) authorize the County Administrator or his designee to execute amendments to these contracts on behalf of the Board of County Commissioners to adjust the not-to-exceed amounts as long as the cumulative total does not exceed $1,347,732 for those items in Part A above.

SUMMARY: In August 2012, the Justice Services Division solicited proposals to provide drug treatment and testing services to individuals referred by the Adult and Delinquency Drug Courts. FY 2013 funding for these contracts will be provided by the Criminal Justice Commission Grants Fund ($224,464), Drug Abuse Trust Fund ($110,458), and other Public Safety funds and user charges collected from the participants ($114,322). There is no ad valorem funding required for these contracts. Countywide (PGE)

AA. PALM TRAN

1. Staff recommends motion to adopt: a Resolution approving a grant application with the Florida Department of Transportation (FDOT) to provide operating funding for mass transit in the amount of $257,051 of Federal funds passed through the State for the Lakes Region of Palm Beach County for the period of July 1, 2013, to June 30, 2014. Summary: FDOT has notified us that the tentative allocation of Section 5311 funds for Palm Beach County is $257,051 for non-urbanized areas for mass transit operating assistance. This is used to partially offset the operating costs of mass transit in the Lakes Region of Palm Beach County. The operating costs of mass transit to the Lakes Region include operating, maintenance, and administrative costs. The grant application for $514,102 requires 50% local match ($257,051 local funds, $257,051 State) and execution of a Section 49 USC§ 5333(b) assurance. Palm Beach County provides the local funding from the local option gas tax. Grant and match are included in the FY 2013 budget. District 6 (DR)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

AA. PALM TRAN (Cont’d)

2. Staff recommends motion to approve: an Interlocal Agreement with the Town of Mangonia Park regarding the placement of bus shelters and bus benches within the Towns limits by the County’s bus shelter and bus bench contractors. Summary: Palm Tran has long term contracts with CBS Outdoor Group, Inc. and Creative Outdoor Advertising of America, Inc. for the placement and maintenance of bus shelters and benches at agreed bus stops on Palm Trans fixed routes. The Interlocal Agreement will give the County the right to install advertising bus shelters and benches within the Town of Mangonia Park. In accordance with previous policy of the Board, revenues generated for the shelters and benches in any municipality will be passed through to the municipality. Countywide (DR)

3. Staff recommends motion to approve: Interlocal Agreement with the Village of Wellington to reimburse, in part, Palm Beach County for the delivery of door-to-door paratransit transportation services to Village of Wellington residents with American with Disabilities Act (ADA) eligibility, in an amount of $40,000 for the period of October 1, 2012, through September 30, 2013. Summary: This Interlocal Agreement with the Village of Wellington will provide paratransit services to residents who are no longer eligible for Americans with Disabilities Act (ADA) paratransit services due to the redefinition of the ADA core area. This Agreement took effect October 1, 2012, and expires September 30, 2013, in the amount of $40,000. Countywide (DR)

BB. SHERIFF

1. Staff recommends motion to:

A) accept on behalf of the Palm Beach County Sheriff’s Office, an Agreement with the City of Miami, as the fiscal agent for the Miami Urban Area Security Initiative to provide $140,000 in reimbursable funding for the Regional Virtual Fusion Center Analysts effective until April 30, 2013; and

B) approve a Budget Amendment of $140,000 in the Sheriff’s Grant Fund.

SUMMARY: This Agreement provides a means of funding various domestic security activities within the County and region using federal Urban Area Security Initiative (UASI) funds through the City of Miami as the Miami UASI’s fiscal agent. These funds will be used for contractual services for Regional Virtual Fusion Center analysts. There is no match requirement associated with this award. No additional positions are needed and no additional County funds are required. Countywide (PGE)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

BB. SHERIFF (Cont’d)

2. Staff recommends motion to receive and file: the Third Modification, amending the agreement with the City of Miami, as the fiscal agent for the Miami Urban Area Security Initiative to extend the agreement period for various direct law enforcement oriented domestic security activities, from August 31, 2012, through November 30, 2012. SUMMARY: On March 23, 2010, the Board of County Commissioners (BCC) accepted this agreement to provide $343,100 in reimbursable funding; the original period for this agreement was January 20, 2010, through May 31, 2011 (R2010-0426). On August 14, 2012, the BCC received and filed an agenda item extending the grant period from May 31, 2011, through August 31, 2012 (R2012-1146). This agenda item will extend the agreement period from August 31, 2012, through November 30, 2012. This agreement provides a means of funding various domestic security activities within the County and region using federal Urban Area Security Initiative (UASI) funds through the City of Miami as the Miami UASI’s fiscal agent. These funds and related equipment will be used for direct law enforcement activities. There is no match requirement associated with this award. No additional positions are needed and no additional County funds are required. Countywide (PGE)

3. Staff recommends motion to receive and file: the Fifth Amendment with the City of Miramar, a municipal corporation of the State of Florida, as the fiscal agent for the Ft. Lauderdale Urban Area Security Initiative (UASI) to extend the agreement period for various direct law enforcement oriented domestic security activities, from August 31, 2012, through November 30, 2012. SUMMARY: On August 18, 2009, the Board of County Commissioners (BCC) accepted this agreement to provide $451,337 in reimbursable funding; the original period for this agreement was August 27, 2009, through May 31, 2011 (R2009-1334). On October 18, 2011, the BCC received and filed an agenda item extending the grant period from May 31, 2011, through August 31, 2011(R-2011-1652). On February 7, 2012, the BCC received and filed an agenda item extending the grant period from August 31, 2011, through December 30, 2011(R2012-0269). On April 3, 2012, the BCC received and filed an agenda item extending the grant period from December 30, 2011, through February 29, 2012 (R2012-0518). On August 14, 2012, the BCC received and filed an agenda item extending the grant period from February 29, 2012, through August 31, 2012 (R2012-1148). This agenda item will extend the agreement period from August 31, 2012, through November 30, 2012. This agreement provides a means of funding various domestic security activities within the County and region using federal Urban Area Security Initiative (UASI) funds through the City of Miramar as the Ft. Lauderdale UASI’s fiscal agent. These funds and related equipment will be used for direct law enforcement activities. There is no match requirement associated with this award. No additional positions are needed and no additional County funds are required. Countywide (PGE)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

BB. SHERIFF (Cont’d)

4. Staff recommends motion to receive and file: the Fifth Amendment, amending the agreement with the City of Miramar, a municipal corporation of the State of Florida, as the fiscal agent for the Ft. Lauderdale Urban Area Security Initiative to extend the agreement period for various direct law enforcement oriented domestic security activities from August 31, 2012 through November 30, 2012. SUMMARY: On August 14, 2012, the Board of County Commissioners accepted this agreement to provide $148,175 in reimbursable funding; the original period for this agreement was through August 31, 2012 (R2012-1149). This agenda item will extend the agreement period from August 31, 2012, through November 30, 2012. This agreement provides a means of funding various domestic security activities within the County and region using federal Urban Area Security Initiative (UASI) funds through the City of Miramar as the Ft. Lauderdale UASI’s fiscal agent. These funds will be used for the purchase of personal radiation detectors and equipment for Region 7 hospitals. There is no match requirement associated with this award. No additional positions are needed and no additional County funds are required. Countywide (PGE)

5. Staff recommends motion to receive and file: the First and Second Modifications, amending the agreement with the City of Miramar, a municipal corporation of the State of Florida, as the fiscal agent for the Ft. Lauderdale Urban Area Security Initiative to extend the agreement period for various direct law enforcement oriented domestic security activities from April 30, 2012, through January 31, 2013. SUMMARY: On December 7, 2010, the Board of County Commissioners accepted this agreement to provided $432,773 in reimbursable funding; the original period for this agreement was through April 30, 2012 (R2010-2041). This agenda item will extend the agreement period from April 30, 2012, through January 31, 2013. This agreement provides a means of funding various domestic security activities within the County and region using federal Urban Area Security Initiative (UASI) funds through the City of Miramar as the Ft. Lauderdale UASI’s fiscal agent. These funds and related equipment will be used for direct law enforcement activities. There is no match requirement associated with this award. No additional positions are needed and no additional County funds are required. Countywide (PGE)

6. REVISED TITLE: Staff recommends motion to receive and file: the ~~Fourth~~ Fifth Amendment, with the City of Miramar, a municipal corporation of the State of Florida, as the fiscal agent for the Ft. Lauderdale Urban Area Security Initiative to extend the agreement period for the Regional Virtual Fusion Center, from August 31, 2012, through November 30, 2012. SUMMARY: On January 12, 2010, the Board of County Commissioners (BCC) accepted this agreement to provide $336,900 in reimbursable funding; the original period for this agreement was August 27, 2009, through May 31, 2011 (R2010-0121). On October 18, 2011, the BCC received and filed an agenda item extending the grant period from May 31, 2011, through August 31, 2011 (R2011-1653). On March 6, 2012, the BCC received and filed an agenda item extending the grant period from August 31, 2011, through December 30, 2011 (R2012-0374). On April 3, 2012, the BCC received and filed an agenda item extending the grant period from December 30, 2011, through February 29, 2012 (R2012-0519). On August 14, 2012, the BCC received and filed an agenda item extending the grant period from February 29, 2012, through August 31, 2012 (R2012-1151). This agenda item will extend the agreement period from August 31, 2012, through November 30, 2012. This agreement provides a means of funding various domestic security activities within the County and region using federal Urban Area Security Initiative (UASI) funds through the City of Miramar as the Ft. Lauderdale UASI’s fiscal agent. These funds and related equipment will be used for the Regional Virtual Fusion Center hosted by PBSO. There is no match requirement associated with this award. No additional positions are needed and no additional County funds are required. Countywide (PGE)

NOVEMBER 20, 2012

3. CONSENT AGENDA APPROVAL

BB. SHERIFF (Cont’d)

7. Staff recommends motion to:

A) accept on behalf of the Palm Beach County Sheriff’s Office, a Victim of Crime Act (VOCA) Agreement with the State of Florida, Office of the Attorney General in the amount of $53,223 for the period October 1, 2012, through September 30, 2013; and

B) approve a Budget Amendment of $53,223 in the Sheriff’s Grants Fund.

SUMMARY: On August 10, 2012, the Palm Beach County Sheriff’s Office (PBSO) received a VOCA grant. These funds will be used to continue to allow for a victim advocate allocation to concentrate on the victim population in Palm Beach County. This position will continue to coordinate services with PBSO officers, the County’s Victim Services Program, and other municipal agencies to offer crisis intervention, lethality assessments and safety plans. The PBSO will be reimbursed for personnel expenses totaling $53,223. The PBSO will provide the 20% required match in the amount of $13,306, through its approved operating budget. No additional positions are needed and no additional County funds are required until grant funding expires in FY 2013. Countywide (PGE)

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NOVEMBER 20, 2012

4. PUBLIC HEARINGS – 2:00 P.M. (Motion to receive and file: Proof of publication)

A. Staff recommends motion to approve: an Amendment to Tequesta Fire Rescue’s Certificate of Public Convenience and Necessity (COPCN) extending the expiration date from September 30, 2012, until December 31, 2016, in four geographical areas covered by an Interlocal Agreement (R2012-1303) between Palm Beach County and the Village of Tequesta. SUMMARY: On September 11, 2012, the Board approved a ten year Interlocal Agreement (R2012-1303) between Palm Beach County and the Village of Tequesta concerning emergency medical services. The Village of Tequesta will provide primary Advanced Life Support (ALS) and routinely transport Basic Life Support (BLS) emergency services in four geographical areas that are in Palm Beach County Fire Rescue’s service areas. The four areas are: Area 1: all parcels south of the Village of Tequesta’s municipal border, east of Point Drive/Rio Vista Drive along the Loxahatchee River, and back north along Rio Vista Drive to the Tequesta border line. Area 2: all parcels not within the Village of Tequesta’s municipal boundary: east of Country Club Drive, south to Tequesta Drive, east to the Loxahatchee River, and back north to the Tequesta line. Area 3: all parcels not within the Village of Tequesta’s municipal boundary, east of the Loxahatchee River, south to the Tequesta line (just north of North Dover Road ), east to the Tequesta line (just west of Gardens Street), and back north to the Tequesta line. Area 4: All parcels within the City limits of Jupiter, south of the Village of Tequesta’s boundary line, east to the Florida East Coast railroad tracks, south to the Loxahatchee River, and back north along the Loxahatchee River to the Tequesta Line. Notwithstanding that the Interlocal Agreement is approved for ten years, the COPCN, with respect to the four geographical areas, will expire on December 31, 2016, at which time, a new COPCN will be issued through 2022 to complete the ten year interlocal agreement requirements. District 1 (PGE)

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NOVEMBER 20, 2012

5. REGULAR AGENDA

A. COUNTY ATTORNEY

1. Staff recommends motion to adopt: a Resolution of the Board of County Commissioners of Palm Beach County, Florida approving the issuance of a Revenue Bond in an amount not to exceed $45,000,000 (the “Bond”) by the Palm Beach County Educational Facilities Authority (the “Authority”). SUMMARY: The proceeds of the Bond will be used by the Authority to make a loan to Palm Beach Atlantic University, Inc. to refinance certain existing debt. Approval by an elected body is required by the Internal Revenue Code. Neither the taxing power nor the faith and credit of the County, nor any County funds, shall be pledged to pay principal or redemption premiums, if any, or interest on the Bonds. District 2 (PFK)

B. FACILITIES DEVELOPMENT & OPERATIONS

1. Staff recommends motion to approve: an Agreement with Motorola Solutions, Inc., for the replacement of Master Site Equipment (MSE) for the County’s Countywide Public Safety 800 MHz Radio System (System). SUMMARY: On August 21, 2012, the Board authorized a sole source procurement with Motorola Solutions, Inc. (Motorola) and approved Staff proceeding with negotiations for the replacement of the Master Site Equipment (MSE). This Agreement will provide for the replacement of only the portion of the system that has reached the end of its useful life and is no longer supported with replacement parts so that mission critical reliability is maintained while maintaining interoperability with all current users and partners throughout and after the replacement is completed. Upon scope of work finalization, the County’s consultant and Staff secured multiple sources of pricing for similar competitive and sole source procurements which were used as the basis for negotiations to ensure that the County received a fair price for the scope of work. The negotiated cost of the work is $4,226,961 and will be completed no later than June 1, 2013. The funding for this project is from the Renewal/Replacement & Infrastructure – 800 MHz System Fund which is comprised of system connection and renewal/replacement annual charges and $12.50 funds; both of which were collected for this specific purpose and cannot be used for other non-System purposes. Motorola is a Delaware corporation and there is no SBE participation in this Agreement. (FDO Admin) Countywide (JM)

NOVEMBER 20, 2012

5. REGULAR AGENDA

C. INFORMATION SYSTEMS SERVICES

1. Staff recommends motion to:

A) approve the Pricing Schedules with AT&T Corporation for three (3) years for Voice and Data Services in the estimated amount of $10,448,142; and

B) authorize the County Administrator or his designee, ISS Director, to approve non-substantive changes, including additional locations in the Pricing Schedules which may require service.

SUMMARY: These Pricing Schedules will provide the County with voice and data services for a period of 36 months and will be appended to the existing AT&T Master Agreement, No. 133405UA, approved by the Board of County Commissioners on June 30, 2009 (R2009-1055). These Pricing Schedules do not include the leased 9-1-1 network which is associated with the Public Safety Department and is covered in a separate agreement with AT&T. Other pricing schedules for the provision of long distance services from AT&T are still in negotiation and will be presented to the Board in the near future. ISS contracted with the Baller Herbst Law Group of Washington, D.C., a nationally recognized telecommunications law firm, to assist with price negotiations and analysis and to obtain the best possible pricing and contract terms. These Pricing Schedules will reduce costs by 40% over our current list price services or approximately $2.56M lower annually than our current contract baseline of $6.04M. These Pricing Schedules will also enable the County to migrate to the new VoIP telephone technology without financial penalties. Countywide (PFK)

NOVEMBER 20, 2012

5. REGULAR AGENDA

D. OFFICE OF FINANCIAL MANAGEMENT & BUDGET

1. Staff recommends motion to approve: the following FY 2012 Year-End Budget Amendments and Transfers:

A) Budget Amendment of $13,068,640 in the General Fund to: 1) recognize revenue of $341,829 from Solid Waste Authority (SWA) and set up the budget for payment to FEMA for a deobligation on hurricane Jeanne; 2) recognize a transfer of $15,000 from Animal Care and Control (AC&C) Mobile Spay/Neuter Fund as reimbursement to the General Fund and appropriate the budget for the Animal Farm Foundation, Inc. grant; 3) recognize a transfer of $12,711,811 from the Fleet Management Fund ($6,375,910) and from the Health Insurance Fund ($6,335,901) for the pro-rata share distribution of surplus reserves; 4) a transfer of $300,000 within the General Fund to reallocate budget between departments; 5) a transfer of $2,050,000 to the Capital Outlay Fund as reimbursement for bad debt expense recorded in FY 2011 per the external auditors; 6) a net increase of $10,661,811 to contingency reserves;

B) Budget Transfer of $15,000 in the AC&C Spay/Neuter Fund to correct the posting of grant revenue;

C) Budget Transfer of $8,000,000 in the Fleet Management Fund to establish a pro-rata share distribution of surplus reserves;

D) Budget Transfer of $8,679,316 in the Employee Health Insurance Fund to establish a pro-rata share distribution of surplus reserves;

E) Budget Amendment of $815,917 in the County Library Fund to recognize revenue from Fleet and Risk Management and increase reserves;

F) Budget Amendment of $87,690 in the Fire Rescue MSTU Fund to recognize revenue from Fleet and Risk Management and increase reserves;

G) Budget Amendment of $292,354 in the MSTD-Building Fund to recognize revenue from Fleet and Risk Management and increase reserves;

H) Budget Amendment of $2,432,789 in the Water Utilities Operation and Maintenance Fund to recognize revenue from Fleet and Risk Management and increase reserves;

I) Budget Amendment of $338,755 in the Airport Operations Fund to recognize revenue from Fleet and Risk Management and increase reserves;

J) Budget Amendment of $12,104 in the 57.4M General Obligation Debt Service Fund to recognize revenue and increase the transfer to close out the fund;

K) Budget Amendment of $12,104 in the 45.6M General Obligation Debt Service Fund to recognize the transfer and increase reserves for future debt service payments;

L) Budget Amendment of $7,100 in the Fire Rescue Jupiter MSTU Fund to recognize revenue and adjust for the refund of Tax Collector commission;

M) Budget Amendment of $325,000 in the Palm Tran Operations Fund to recognize additional gas tax revenues and increase the appropriation budget;

N) Budget Transfer of $713,707 in the CCRT Street Lighting Maintenance Fund to adjust project balances and transfer available funds to the Street Lighting Project account in the Capital Outlay Fund; and

O) Budget Amendment of $645,957 in the Capital Outlay to: 1) recognize the $2,050,000 transfer from the General Fund for bad debt expense and adjust Balance Brought Forward; 2) recognize a transfer of $715,457 to the Street Lighting Project Account, $645,957 from the CCRT Street Lighting Maintenance Fund and $69,500 from Roan Lane.

NOVEMBER 20, 2012

5. REGULAR AGENDA

D. OFFICE OF FINANCIAL MANAGEMENT & BUDGET

1. CONTINUED

SUMMARY: A1) The County acts as a pass through agent between FEMA and SWA for Hurricane Jeanne per an interlocal agreement submitting for FEMA reimbursement on behalf of the SWA. A FEMA audit finding indicates the SWA should have filed a claim for $341,828.09 with their insurance company rather than FEMA for reimbursement. SWA has filed an appeal on this claim. Per FEMA procedures, deobligations must be paid and, if the appeal is upheld in SWA’s favor, the money will be returned. A2) A grant of 38 $15,000 was received in FY 2011 and incorrectly recorded in the Spay/Neuter Special Revenue Fund. The grant was from the Animal Farm Foundation, Inc for partial funding of renovations to an adoption van. This is an accounting adjustment to transfer grant revenue from the Special Revenue Fund to the General Fund where the expenses were recorded. A3) The FY 2011 Management Letter issued by the external auditors states “the Risk Management Internal Service funds were accumulating large net asset balances (reserves)”. They also made an observation that a similar situation existed in the Fleet Management Fund. Based on these comments, Staff has reevaluated the reserve levels and policies. Reserves have accumulated in the Fleet Fund for a number of reasons including reduced fleet replacement due to cuts, higher resale values, and extended replacement life cycles. The Fleet Management policy regarding reserves has been revised to limit the operating reserve between 5%-8% of the operating budget and the equipment reserve at a minimum of $500,000, and the excess is being returned to the user departments. The Employee Health Insurance Fund ended FY 2011 with a high net asset balance resulting from a reduction of the actuarially determined claims liability. Risk Management has implemented a self insurance interdepartment billing policy which includes a reserve level not to exceed two months of prior year total expenditures. These changes along with lower than projected claims expenses have generated a surplus reserve which is also being returned to user departments. A4) Year-end budget adjustments of $300,000 are being made in FD&O’s budget to cover FEMA deobligations (a separate item to discuss FEMA deobligations is scheduled for December 4^th). Funds are available in the General Government budget to cover this adjustment. A5) In 1987, the BCC approved an agreement with NOAH Development Corp. for the financing of Covenant Village ($1,350,000) and South Bay Villas ($700,000), two low to moderate income housing developments. The County has been carrying this $2,050,000 loan receivable on its financial statements. Since this receivable has been deemed uncollectable, the external auditors required the County to record a “bad debt” expense in FY 2011. This budget amendment corrects the fund balance which was calculated prior to this adjustment and transfers funds from the General Fund to restore funding in the Capital Outlay Fund. The adjustment by the external auditors was not recognized in time to be included in the FY 2012 mid-year budget amendment. J/K) The Budget Amendments in the Debt Service Funds are necessary to recognize revenue and increase the transfer to close out the fund. L) Actual refund from Tax Collector and Property Appraiser in the Jupiter Fire MSTU Fund is less than budgeted which resulted in budget deficits in these lines. M) The first $3.5 million installment of the Palm Tran/ATU 1577 Pension Plan funding deficiency was made in September 2012. Although this unbudgeted expenditure was offset by higher than anticipated revenue, it resulted in a deficit appropriation budget of $325,000 for the year. N/O) As discussed during the September budget meetings and at the October 30, 2012 BCC workshop, $645,957 is being swept from the Street Lighting Maintenance Fund to the Capital Outlay Fund. The total available for allocation to new street lighting projects in FY 2013 is $952,000. Countywide (PFK)

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RECESS AS THE BOARD OF COUNTY COMMISSIONERS

CONVENE AS THE CHILD CARE FACILITIES BOARD

NOVEMBER 20, 2012

6. BOARD OF COUNTY COMMISSIONERS SITTING AS THE CHILD CARE FACILITIES BOARD

A. HEALTH DEPARTMENT

(Child Care Advisory Council)

1. Staff recommends motion to approve: appointment of one member to the Child Care Advisory Council:

Nominee: Seat No.: Requirement: Nominated By:

Mary L. Morris 2 Family Day Care Home Comm. Abrams

Operator Comm. Burdick

Summary: The Child Care Advisory Council is comprised of seven members who serve at the pleasure of the Board of County Commissioners. Membership must include two members who represent and operate private child care facilities in Palm Beach County one of whom operates a family day care home or large family child care home; one member who represents and operates a parochial child care facility in Palm Beach County; one consumer protection enforcement official; one member for fire protection, engineering or technology; and one member who, at the time of appointment, was the parent of a child attending a child care facility in Palm Beach County; and one representative from the Florida Department of Children and Families. The applicant, Mary L. Morris, began training in the child care field 12 years ago and has been a licensed family child care operator in Palm Beach County for the past 10 years. She will fill the seat being vacated by Lorraine Herdeen of Florence Fuller who is retiring. Countywide (PGE)

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ADJOURN AS THE CHILD CARE FACILITIES BOARD

RECOVENE AS THE BOARD OF COUNTY COMMISSIONERS

NOVEMBER 20, 2012

7. BOARD APPOINTMENTS

A. ADMINISTRATION

(Treasure Coast Regional Planning Council)

1. Staff requests Board direction: as it relates to the Board of County Commissioners (BCC) appointments to the Treasure Coast Regional Planning Council for a one (1) year term beginning December 1, 2012, to November 30, 2013. Current representatives are shown below:

Seat No.: Requirement:

Regular Seats:

Vacant 1 Palm Beach County Official

Commissioner Paulette Burdick 2 Palm Beach County Official

Commissioner Priscilla A. Taylor 3 Palm Beach County Official

Alternate Seats:

Commissioner Jess R. Santamaria 1 Palm Beach County Official

Commissioner Steven L. Abrams 2 Palm Beach County Official

Commissioner Shelley Vana 3 Palm Beach County Official

SUMMARY: In accordance with the Treasure Coast Regional Planning Council Rules of Order, the Board of County Commissioners (BCC) is requested to appoint their members and alternates for the coming year before the Council’s Annual meeting on December 14, 2012. The BCC will also need to ratify the Palm Beach County League of Cities members under a separate board appointment item. Countywide (RPB)

2. Staff recommends motion to ratify: the following Palm Beach County League of Cities (League) representatives to the Treasure Coast Regional Planning Council for a one (1) year term beginning December 1, 2012, to November 30, 2013:

Nominees: Seat No.: Requirement:

Regular appointments:

Martha Webster 4 Palm Beach County Official

Sam Ferreri 5 Palm Beach County Official

Karen Golonka 6 Palm Beach County Official

Joni Brinkman 7 Palm Beach County Official

Shelby Lowe 8 Palm Beach County Official

Alternate appointments:

Anne Gerwig 4A Palm Beach County Official

David Norris 5A Palm Beach County Official

James DuBois 6A Palm Beach County Official

Marcie Tinsley 7A Palm Beach County Official

Ellen Andel 8A Palm Beach County Official

SUMMARY: In accordance with the TCRPC Rules of Order, the Board of County Commissioners (BCC) is requested to appoint their members and alternates for the coming year before the Council’s annual meeting on December 14, 2012. The BCC also ratifies the League’s members. The League appointed the above municipal representatives at their October 24, 2012 meeting. Countywide (RPB)

NOVEMBER 20, 2012

7. BOARD APPOINTMENTS

B. COMMUNITY SERVICES

(Head Start/Early Head Start Policy Council)

1. Staff recommends motion to approve: appointment of the following Parent Representatives to the Head Start/Early Head Start Policy Council for terms effective November 20, 2012, and ending November 19, 2013:

PARENT REPRESENTATIVE AND ALTERNATE(S) BY CENTER

Seat ID # Community Representative Seat ID# Community Representative

01 Vacant 02 Vacant

Seat ID # Community Representative Seat ID# Community Representative

03 Vacant 04 Vacant

Seat ID # Community Representative Seat ID# Community Representative

05 Vacant 06 Vacant

Seat ID # Boynton Beach Seat ID# Jupiter

07 Pernell Jones 08 Jorge E. Barcia

Keith J. Amerson Vacant

Seat ID # South Bay Seat ID# Palm Glades

09 Adriana Flores 10 Vacant

Makia Henderson Vacant

Seat ID # Delray Beach HS Seat ID# Pahokee

11 Phylis N. McCarin 12 Vacant

Kimberly Clay Vacant

Seat ID # Westgate Seat ID# Lake Worth

13 Solecia M. Higgs 14 Kenya M. McKenzie

Khalilah T. Williams Ashley D. Frank

Seat ID # Riviera Beach Seat ID# West Palm Beach

15 Tynisha L. Ball 16 Jill A. Hunter

Cortney T. Crowley Natalia T. Frazier

Seat ID # Union Baptist Seat ID# Delray Beach EHS

17 Anesper Atilus 18 Rolin Toussaint

Vacant Islide Toussaint

Seat ID # Achievement Center Seat ID# Family Child Care Home

19 Guerold Alexis 20 Rodna J. Achille

Vacant Vanda P. Forbes

Seat ID # Home Base, EHS Seat ID# Florence Fuller

21 Amy N. McDonald 22 Vacant

Vacant Vacant

Seat ID # Apostolic CDC, Inc. Seat ID# A Step Above

23 Atenise Baptiste 24 Vacant

Vacant Vacant

Seat ID # Emmanuel Seat ID# King’s Kids

25 Nathasha Francois 26 Vacant

Princess T. Hosang Vacant

Seat ID # My First Steps Seat ID# San Castle

27 Vacant 28 J. Jarrodd Cadore

Seneka C. Brevil Ashley Teragene

Seat ID # YWCA Seat ID# Tender Love & Care

29 Vacant 30 Fabiola Bernier

Vacant Vacant

NOVEMBER 20, 2012

7. BOARD APPOINTMENTS

B. COMMUNITY SERVICES

(Head Start/Early Head Start Policy Council)

1. CONTINUED

PARENT REPRESENTATIVE AND ALTERNATE(S) BY CENTER

Seat ID # Kidz Kaleidoscope Seat ID# Hispanic Human Resources

31 Erika Lopez 32 Vacant

Amy Areliano

Seat ID # School District (Village Academy)

33 Vacant

Summary: The term of appointment for parent representatives and alternates to the Head Start/Early Head Start (HS/EHS) Policy Council is one year, and requires that the parent representative/alternate be a parent of a child enrolled in the HS/EHS program. The Council is comprised of 33 members, of which six must be representatives of the community. The remaining membership is comprised of parents whose children are actively enrolled in the HS/EHS program. The Parent committees have recommended these individuals for appointment. Community Representatives will be selected by the parent representatives at the next meeting. Countywide (TKF)

C. COMMISSION DISTRICT APPOINTMENTS

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NOVEMBER 20, 2012

8. STAFF COMMENTS

A. ADMINISTRATION COMMENTS

B. COUNTY ATTORNEY

NOVEMBER 20, 2012

9. COMMISSIONER COMMENTS

A. District 1 – COMMISSIONER HAL R. VALECHE

B. District 2 – COMMISSIONER PAULETTE BURDICK

C. District 3 – COMMISSIONER SHELLEY VANA

D. District 4 – COMMISSIONER STEVEN L. ABRAMS

Request approval to present off-site, a Proclamation declaring November 2012 as “Pancreatic Cancer Awareness Month” in Palm Beach County.

E. District 5 – COMMISSIONER MARY LOU BERGER

F. District 6 - COMMISSIONER JESS R. SANTAMARIA

G. District 7 - COMMISSIONER PRISCILLA A. TAYLOR

10. ADJOURNMENT

"If a person decides to appeal any decision made by this Commission with respect to any matter considered at this meeting or hearing, he will need a record of the proceedings, and that, for such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based."