BOARD OF COUNTY COMMISSIONERS

BOARD MEETING

PALM BEACH COUNTY, FLORIDA

APRIL 1, 2014

TUESDAY COMMISSION

5:00 P.M. CHAMBERS

1. CALL TO ORDER

A. Roll Call

B. Invocation

C. Pledge of Allegiance

2. AGENDA APPROVAL/SPECIAL PRESENTATIONS

A. Additions, Deletions, Substitutions

B. Adoption

C. Special Presentations (Page 6)

3. CONSENT AGENDA (Pages 7 - 28)

4. REGULAR AGENDA (Page 29)

5. BOARD APPOINTMENTS (Page 30)

6. BOARD OF COUNTY COMMISSIONERS SITTING AS THE ENVIRONMENTAL CONTROL BOARD (Page 31)

7. MATTERS BY THE PUBLIC – 6:00 P.M. (Page 32)

8. STAFF COMMENTS (Page 33)

9. COMMISSIONER COMMENTS (Page 34)

10. ADJOURNMENT (Page 34)

* * * * * * * * * * *

APRIL 1, 2014

TABLE OF CONTENTS

SPECIAL PRESENTATIONS – 5:00 P.M.

Page 6

2C-1 Palm Beach County Sheriff’s Office Volunteer Day

2C-2 Florida Road Safety & Teenage Safe Driving Awareness Week

2C-3 Drowning Prevention Awareness Month

2C-4 Sexual Assault Awareness Month

2C-5 Workers’ Memorial Day

2C-6 Water Conservation Month

2C-7 Child Abuse Prevention Month

2C-8 Fair Housing Month

2C-9 National Environmental Achievement Award for Public Service to Bevin Beaudet

2C-10 National Public Health Week

2C-11 Annual SleepOut to End Homelessness Day

2C-12 Certificate of Appreciation to Marcel Goncalves

CONSENT AGENDA

A. ADMINISTRATION - None

B. CLERK & COMPTROLLER

Page 7

3B-1 Warrant list

3B-2 Minutes: None

3B-3 Contracts and claims settlements list

3B-4 Change orders, work task orders, minor contracts, final payments, etc.

C. ENGINEERING & PUBLIC WORKS

Page 7

3C-1 First Amendment to annual landscaping contract with Superior Landscaping & Lawn Service, Inc.

3C-2 Amendments to retain nine appraisal firms on the County’s pre-qualified appraiser list

Page 8

3C-3 Access Easement/Permanent Easement for access to Churchill Road to Agnes Baluran

3C-4 County Incentive Grant Program with FDOT relating to Donald Ross Road at I-95 interchange improvements

3C-5 Resolution supporting Palm Beach MPO and Broward MPO’s efforts to secure Federal funding for quiet zone improvements at FEC railway grade crossings

D. COUNTY ATTORNEY

Page 9

3D-1 Receive and file official transcript for closing of the Improvement Revenue Bonds (Sheriff’s Equipment project)

3D-2 Amendment No. 1 to Master Lease and Sublease Agreement among Banc of America Public Capital Corp, Palm Beach County and Pine Crest Preparatory School, Inc.

E. COMMUNITY SERVICES

Page 9

3E-1 Agreement for Provision of Financial Assistance with Treasure Coast Health Council, Inc. to serve as the oversight agency and fiscal sponsor for the internet-based community health data portal

Page 10

3E-2 Resolution establishing the Farmworker Program Advisory Board

3E-3 Ratify Mayor’s signature on the Community Services Block Grant Agreement with Florida Department of Economic Opportunity to provide self-sufficiency services to low income individuals/families

APRIL 1, 2014

TABLE OF CONTENTS

CONSENT AGENDA CONTINUED

E. COMMUNITY SERVICES (Cont’d)

Page 11

3E-4 Various contract renewals for senior service programs with the Area Agency on Aging

Page 13

3E-5 Ratify Mayor’s signature on the 2014 Florida Department of Children and Families Homeless Prevention Grant Application

Page 14

3E-6 Notice of Grant Award/Amendments relating to the Ryan White Program

3E-7 Memorandum of Understanding with CareerSource Palm Beach County for delivery of workforce services to farmworkers

F. AIRPORTS - None

G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET - None

H. FACILITIES DEVELOPMENT & OPERATIONS

Page 15

3H-1 Amendment No. 2 to the Annual Asbestos Abatement contract with four firms

3H-2 Water Service Agreement with the Town of Jupiter for water service to Waterway Park

Page 16

3H-3 Interlocal Agreement with Miami-Dade County relating to the County’s 800 MHz Radio System

3H-4 Second Amendment with Florida Fish and Wildlife Conservation Commission relating to the County’s 800 MHz Radio System

3H-5 Contract Assignment of Annual Environmental Assessment contract from REP Associates, Inc. to ECO Advisors, LLC

Page 17

3H-6 Notice of cancellation of Lease Agreement with Prince of Belle Glade Gardens, LLC, and YTech-0384 Units Belle Glade Investment, LLC relating to the Belle Glade Head Start facility

I. ECONOMIC SUSTAINABILITY

Page 17

3I-1 Receive and file five Modifications to Subgrant Agreements with the Florida Department of Economic Opportunity under the Disaster Recovery Initiative Program

Page 18

3I-2 Receive and files various documents in connection to loans under the Section 108 Loan Program to three borrowers

Page 19

3I-3 Allocation in the HOME Investment Partnerships Program to Riviera Beach Community Development Corporation, Inc. to construct one additional affordable single-family home

3I-4 Allocation in the HOME Investment Partnerships Program to Word of Faith Community Development Corporation to acquire and rehabilitate at least one additional single-family home

J. PLANNING, ZONING & BUILDING - None

K. WATER UTILITIES

Page 20

3K-1 Resolution pertaining to the Water Utilities Advisory Board

3K-2 Consent to Easement Agreement with U.S. Department of Army along the Herbert Hoover Dike

Page 21

3K-3 Second Amendment with Town of Lake Clarke Shores for the Town of Lake Clarke Shores Lift Station Rehabilitation South Service Area project

APRIL 1, 2014

TABLE OF CONTENTS

CONSENT AGENDA CONTINUED

L. ENVIRONMENTAL RESOURCES MANAGEMENT

Page 22

3L-1 Ratify the Mayor’s signature on the Florida Department of Environmental Protection Land and Water Conservation Fund Application relating to Cypress Creek Natural Area

3L-2 Change Order No. 3 with Arbor Tree & Land, Inc. relating to the County’s Wetland Mitigation project

M. PARKS & RECREATION

Page 23

3M-1 Receive and file four Independent Contractor Agreements

3M-2 Interlocal Agreement with City of Pahokee for improvements to the City’s Commissioners Park

N. LIBRARY

Page 24

3N-1 Receive and file Grant Agreement with the Florida Division of Library and Information Services for FY 2014 State Aid to Libraries

P. COOPERATIVE EXTENSION SERVICE - None

Q. CRIMINAL JUSTICE COMMISSION

Page 24

3Q-1 Contract with Palm Beach County Law Enforcement Exchange, Inc. for a Countywide Program Director

Page 25

3Q-2 Receive and file three executed Agreements for various juvenile services

R. HUMAN RESOURCES - None

S. FIRE RESCUE - None

T. HEALTH DEPARTMENT - None

U. INFORMATION SYSTEMS SERVICES

Page 25

3U-1 Establishment of new map server fees and new bandwidth rates provided by ISS to external agencies

V. METROPOLITAN PLANNING ORGANIZATION - None

W. PUBLIC AFFAIRS - None

X. PUBLIC SAFETY

Page 26

3X-1 Receive and file Amendment with Florida Office of the Attorney General relating to support services for victims of crime

3X-2 Receive and file Interlocal Agreement with City of Boynton Beach for night vision and forensic crime lab equipment through a Department of Homeland Security grant

Y. PURCHASING - None

Z. RISK MANAGEMENT

Page 26

3Z-1 Renewal of the County’s excess property, liability, and workers’ compensation insurance program

APRIL 1, 2014

TABLE OF CONTENTS

CONSENT AGENDA CONTINUED

AA. PALM TRAN

Page 27

3AA-1 Filing of the Federal Transit Administration Grant Application for capital funds

BB. SHERIFF

Page 28

3BB-1 Budget Transfer from the Law Enforcement Trust Fund

REGULAR AGENDA

COMMUNITY SERVICES

Page 29

4A-1 Revised scope of services relating to the FY 2015 Behavioral Health Services RFP under the Financially Assisted Agencies Program

COUNTY ATTORNEY

Page 29

4B-1 Interlocal Agreement with Solid Waste Authority for provision of Inspector General services

BOARD APPOINTMENTS (Page 30)

BOARD OF COUNTY COMMISSIONERS SITTING AS THE ENVIRONMENTAL CONTROL BOARD (Page 31)

MATTERS BY THE PUBLIC – 6:00 P.M. (Page 32)

STAFF COMMENTS (Page 33)

COMMISSIONER COMMENTS (Page 34)

ADJOURNMENT (Page 34)

APRIL 1, 2014

2C. SPECIAL PRESENTATIONS – 5:00 P.M.

1. Proclamation declaring April 11, 2014 as “Palm Beach County Sheriff’s Office Volunteer Day” in Palm Beach County. (Sponsored by Mayor Taylor)

2. Proclamation declaring April 6 – 12, 2014 as “Florida Road Safety & Teenage Safe Driving Awareness Week” in Palm Beach County. (Sponsored by Commissioner Vana)

3. Proclamation declaring April 2014 as “Drowning Prevention Awareness Month” in Palm Beach County. (Sponsored by Vice Mayor Burdick)

4. Proclamation declaring April 2014 as “Sexual Assault Awareness Month” in Palm Beach County. (Sponsored by Commissioner Abrams)

5. Proclamation declaring April 28, 2014 as “Workers’ Memorial Day” in Palm Beach County. (Sponsored by Vice Mayor Burdick)

6. Proclamation declaring April 2014 as “Water Conservation Month” in Palm Beach County. (Sponsored by Commissioner Vana)

7. Proclamation declaring April 2014 as “Child Abuse Prevention Month” in Palm Beach County. (Sponsored by Commissioner Valeche)

8. Proclamation declaring April 2014 as “Fair Housing Month” in Palm Beach County. (Sponsored by Mayor Taylor)

9. Presentation of the National Environmental Achievement Award for Public Service from the National Association of Clean Water Agencies to Bevin Beaudet. (Presented by Mayor Taylor)

10. Proclamation declaring April 7 – 13, 2014 as “National Public Health Week” in Palm Beach County. (Sponsored by Commissioner Abrams)

11. Proclamation declaring April 11, 2014 as “Annual SleepOut to End Homelessness Day” in Palm Beach County. (Sponsored by Commissioner Santamaria)

12. Certificate of Appreciation presented to Marcel Goncalves, Stray Shuttle Driver for his outstanding courage, bravery and selfless action in the line of duty on March 2, 2014. (Sponsored by Commissioner Santamaria)

* * * * * * * * * * * *

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

B. CLERK & COMPTROLLER

1. Staff recommends motion to approve: Warrant List.

2. Staff recommends motion to approve: the following final minutes of the Board of County Commissioners’ meetings: None

3. Staff recommends motion to approve: Contracts (regular) and claim settlements list as submitted by various departments to the Clerk & Comptroller’s Office. Countywide

4. Staff recommends motion to receive and file: change orders, work task orders, minor contracts, final payments and other items approved by the Contract Review Committee and by the department heads for the Engineering Department; Facilities Development and Operations Department; Water Utilities Department; Environmental Resources Management Department; and the Department of Airports during September 2013. Countywide

C. ENGINEERING & PUBLIC WORKS

1. Staff recommends motion to approve: a First Amendment (Amendment) to the Annual Landscaping Contract (Contract), R2013-0358, Project No. 2013054, dated April 2, 2013, with Superior Landscaping & Lawn Service, Inc. (Contractor) to extend the expiration date to April 2, 2015. SUMMARY: Approval of this Amendment will extend the Contractor’s Contract for one year. The Contract consists of labor, materials, equipment and incidentals required to prepare the site to final grade, install landscape trees, plants, sod and irrigation systems in accordance with the plans and as specified by various Palm Beach County Departments on an as needed basis. This is the first extension of this Contract. Countywide (MRE)

2. Staff recommends motion to approve: nine agreement amendments (Amendments) with the appraisal firms: Anderson & Carr, Inc.; Appraisal and Acquisition Consultants, Inc.; Callaway and Price, Inc.; Jenkins Appraisal Services, Inc.; M.R. Ford & Associates, Inc.; Parrish and Edwards, Inc.; Real Estate Analysts, LLC; S.F. Holden, Inc. and The Spivey Group, Inc. (Firms), to provide right-of-way acquisition appraisal services. SUMMARY: Approval of these Amendments will allow the Firms to remain on Palm Beach County’s (County) pre-qualified appraiser list through April 20, 2015. All the Firms have at least one principal of the firm certified as a State certified general appraiser; meet a minimum of eight years appraisal experience; have the required expert witness experience; and have not been removed from the County list in the past three years. All the Firms have offices in the County. The County advertised for these services in January, 2013 and subsequently approved the Firms on April 16, 2013. Countywide (MRE)

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

C. ENGINEERING & PUBLIC WORKS (Cont’d)

3. Staff recommends motion to:

A) approve an Access Easement (Parcel 104), to Agnes Baluran (Ms. Baluran) through property owned by Palm Beach County (County) located north of the eastern terminus of Churchill Road, along the west bank of the Stub Canal in the Town of Glen Ridge; and

B) accept a Permanent Easement (Parcel 205), from Ms. Baluran through her property located south of the eastern terminus of East Chandler Road along the west bank of the Stub Canal in the Town of Cloud Lake.

SUMMARY: Ms. Baluran requested an easement through County property for access to Churchill Road in the Town of Glen Ridge as an alternate access point to and from her adjacent property on East Chandler Road in the Town of Cloud Lake. The access easement, known as Parcel 104, is 290.21 feet long and 25 feet wide and contains 0.17 acres. The County requires a permanent easement on the eastern portion of Ms. Baluran’s property for future canal improvement projects. The permanent easement, known as Parcel 205, is 170.00 feet long and 25 feet wide and contains 0.10 acres. Ms. Baluran is granting the permanent easement to the County at no cost in exchange for the access easement through the County’s property. District 2 (MRE)

4. REVISED MOTION/TITLE: Staff recommends motion to:

A) adopt a Resolution to approve the County Incentive Grant Program (CIGP) locally funded agreement with the State of Florida Department of Transportation (FDOT) to receive funding in the amount of $540,476.50 for the construction of the Donald Ross Road at I-95 interchange improvements (Project) and to transfer this funding back to FDOT for them to construct the Project; ~~and~~

B) approve the Memorandum of Agreement for the CIGP Agreement, which outlines the financial requirements for the CIGP Agreement; and

B) C) approve a $540,476.50 payment to FDOT for Palm Beach County’s (County) share of the 50/50 matching funds for the Project.

SUMMARY: Approval of this CIGP Agreement will allow the County to receive a grant of up to $540,476.50 (50/50 matching funds) for the Project whose current estimated construction cost is $1,080,953. However, this Project will be constructed by FDOT as part of their I-95 improvements in the area. The County will contribute the grant amount plus the matching local funds for the construction of the Project to FDOT. The Project will add a third left turn lane to the I-95 southbound off ramp, add a third right turn lane to the I-95 northbound off ramp, add an additional lane to the I-95 southbound on ramp, widen Donald Ross Road under I-95 to provide a third left turn lane to southbound I-95 and add a third eastbound through lane. District 1 (MRE)

5. Staff recommends motion to adopt: a Resolution confirming Palm Beach County Board of County Commissioners’ (Board) support of the Palm Beach Metropolitan Planning Organization (PBMPO) and Broward Metropolitan Planning Organization (BMPO) efforts to secure Federal funding through the Transportation Investments Generating Economic Recovery (TIGER) grant program for quiet zone improvements at Florida East Coast railway grade crossings throughout both counties. SUMMARY: Adoption of this Resolution will confirm Board support of the PBMPO and BMPO efforts to secure Federal funding through the TIGER grant program for quiet zone improvements to provide a safe area where train horns are not routinely sounded. Countywide (MRE)

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

D. COUNTY ATTORNEY

1. Staff recommends motion to receive and file: the official transcript for the closing of the $10,667,000 Palm Beach County, Florida, Improvement Revenue Bonds (Sheriff’s Equipment Project), Series 2013 (the “Bonds”). SUMMARY: The official transcript for the Bonds has been provided. This transcript should now be received and filed in the Minutes Department. Countywide (PFK)

2. Staff recommends motion to receive and file: Amendment No. 1 (Amendment) to Schedule No. 1 to Master Lease and Sublease Agreement (the “Agreement”) among Banc of America Public Capital Corp. (Lessor), Palm Beach County, Florida (“Lessee”), and Pine Crest Preparatory School, Inc. (Sub-Lessee). SUMMARY: The Amendment to the Agreement has been executed for the Lessee (Palm Beach County) by the County Administrator, as provided for in the 2006 documents for the Pine Crest Preparatory School, Inc., County Industrial Development Bond. The Amendment to the Agreement should now be received and filed in the Minutes Department. Countywide (PFK)

E. COMMUNITY SERVICES

1. Staff recommends motion to approve: Agreement for Provision of Financial Assistance with Treasure Coast Health Council, Inc. d/b/a Health Council of Southeast Florida for the period December 1, 2013, through September 30, 2016, in an annual amount of $10,000, to serve as the oversight agency and fiscal sponsor for the internet-based community health data portal. Summary: This Agreement with Treasure Coast Health Council, Inc. d/b/a Health Council of Southeast Florida will support contracted management, fiscal agent, licensing and related expenses for the Community Health Data Portal Project (Portal Project). The Portal Project is a website portal intended to provide non-biased, easy to understand health, environmental, economic and other local indicators to the greater community, and is intended to encourage and promote informed community action by providing evidence-based policy and best practice examples, data sets, and innovative community planning and communication tools. In addition to being a resource for the general public and community organization, the portal will assist County staff and advisory boards in needs evaluation and the establishment of priorities for health and human services spending and service delivery. There are seven organizations collaborating in the portal. Additional partners are expected in the future. The County contribution of $10,000 is approximately 5.6% of the annual project cost (approximately $180,000). The remainder of the annual year project cost is shared by the other funders. Julie Graham, an employee of Health Council of Southeast Florida, is a member of the Palm Beach County HIV Care Council. This Council provides no regulation, oversight, management, or policy-setting recommendations regarding the Portal Project. Disclosure of this contractual relationship at a duly noticed public meeting is being provided in accordance with the provisions of Sect. 2-443, of the Palm Beach County Code of Ethics. Countywide (TKF)

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

E. COMMUNITY SERVICES (Cont’d)

2. Staff recommends motion to adopt: Resolution establishing the Farmworker Program Advisory Board. Summary: The Farmworker Jobs and Education Program (FJEP) grantor, the Florida Department of Education (FLDOE), requires that each of its grantees establish a functioning local advisory board comprised of students, representatives of business, education, agencies, and farmworker representatives. Palm Beach County administers the FJEP under an annual grant from FLDOE. This Advisory Board is necessary to be in compliance with state and federal rules and guidelines. Members will be limited to two, two-year terms per state criteria. (Farmworker Jobs & Education Program) Countywide (TKF)

3. Staff recommends motion to:

A) ratify the signature of the Mayor on Modification 001 to the Community Services Block Grant (CSBG) Agreement No. 14SB-0D-10-60-01-021 (R2013-1372 ) with the Florida Department of Economic Opportunity for the period October 1, 2013, through September 30, 2014, in an amount not to exceed $1,190,074 to provide self sufficiency services to low income individuals and families; and

B) approve Budget Amendment of $274,385 in the Community Action Program (CAP) fund to reconcile the budget with the grant amount.

Summary: Modification 001 will incorporate base increase funds of $296,646 and carryover funds of $245,664 for an amended CSBG allocation of $1,190,074. The additional funding will enable CAP to provide employment skill trainings, entrepreneur training, emergency and self-sufficiency services to additional low income families. No County match funds are required for the CSBG grant. Additional match of $242,356 is available in FY 2014 budget. (Community Action Program) Countywide (TKF)

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

E. COMMUNITY SERVICES (Cont’d)

4. staff recommends motion to:

a) approve:

1. Contract Renewal No. IA013-9500 to Standard Agreement No. IA013-9500 (R2013-0433) for Older Americans Act (OAA) with Area Agency on Aging of Palm Beach/Treasure Coast, Inc. (AAA), for January 1, 2014 to December 31, 2014, in an amount not-to-exceed $1,838,541; and

2. Contract Renewal No. IU013-9500 to Standard Agreement No. IU013-9500 (R2012-1871) for Nutrition Services Incentive Program (NSIP) with AAA, for October 1, 2013 to September 30, 2014 in an amount not-to-exceed $277,185.

b) receive and file:

1. Amendment 002 to Standard Agreement No. IZ012-9500 (R2012-1631) for Alzheimer’s Disease Initiative (ADI) with AAA for July 1, 2013 to June 30, 2014 to increase the total funding by $44,326 for an amount not to exceed $275,136; and amend Paragraph D, Attachment I, Section A, and revise and replace Attachment II, Budget Summary; and

2. Amendment 003 to Standard Agreement No. IZ012-9500 (R2012-1631) for ADI with AAA for July 1, 2012 to June 30, 2013, to increase the overall total funding by $3,726.48 for a new amount not to exceed $246,160.48; and to revise and replace Attachment II, Budget Summary; and

3. Amendment 002 to Standard Agreement No. IU013-9500 (R2012-1871) for Nutrition Services Incentive Program (NSIP) with AAA for October 1, 2012 to September 30, 2013 to decrease Agreement amount by $15,385.30 for an amount not to exceed $304,812.70 and amend Paragraph 4 of Standard Agreement. DOSS receives funds to supplement cost of providing seniors Congregate and Home Delivered Meals; and

4. Amendment 003 to Standard Agreement No. IU013-9500 (R2012-1871) for NSIP with AAA for October 1, 2012 to September 30, 2013, to decrease the Agreement amount by $27,627.79 for a new amount not to exceed $277,184.91; amend Paragraph 4 of Standard Agreement and Paragraph 3.1 of Attachment 1; and

5. Amendment 004 to Standard Agreement No. IU013-9500 (R2012-1871) for NSIP with AAA for October 1, 2012 to September 30, 2013, to decrease Agreement amount by $47,405.98 for a new amount not to exceed $229,778.93; amend Paragraph 4 of Standard Agreement and revise and replace Attachment III, Exhibit-1.; and

6. Amendment 002 to Standard Agreement No. IP012-9500 (R2012-1633) for Emergency Home Energy Assistance Program (EHEAP) with AAA for April 1, 2013 to March 30, 2014 to amend Paragraph 8 of Standard Agreement; amend 1.3.5; 2.1.2.2, 2.1.2.3, 2.1.2.4 of Attachment I; introduce Paragraph 2.1.3.6 to Attachment I; amend Paragraphs 2.2.2, 2.2.3 and 2.3.3; of Attachment I; amend Attachment III Exhibit 1; and replace Attachment XI. EHEAP is a home energy assistance program funded by U.S. Department of Health for the elderly; and

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

E. COMMUNITY SERVICES (Cont’d)

4. MOTION/TITLE CONTINUED

7. Amendment 003 to Standard Agreement No. IP012-9500 (R2012-1633) for EHEAP with AAA for April 1, 2013 to March 30, 2014 to increase spending authority by $5,000 for an amount not to exceed $11,606; and amend paragraph 4 of Standard Agreement; revise and replace Attachment III, Exhibit 1; and Attachment VII Budget Summary. There are no changes to PBC contract amount; and

8. Amendment 004 to Standard Agreement No. IP012-9500 (R2012-1633) for EHEAP with AAA for April 1, 2013 to March 30, 2014 to increase spending authority by $4,565 not to exceed $11,606 for services. There are no changes to PBC contract amount; and

9. Amendment 002 to Standard Agreement No. IH012-9500 (R2012-1634) for Home Care for the Elderly (HCE) with AAA for July 1, 2012 to June 30, 2013 to increase the Agreement amount by $222.27 for an amount not to exceed $17,363.27; and to revise Attachment II, Budget Summary; and amend Paragraph D of the Standard Agreement and Attachment 1, Section III A. HCE provides case management to seniors and provides caregivers resources to afford care in family-type living setting as an alternative to institutional care; and

10. Amendment 002 to Standard Agreement IA013-9500 (R2013-0433) for OAA with AAA for January 1, 2013 to December 31, 2013 to increase the Agreement by $11,079 for an amount not to exceed $1,870,780; and amend Paragraph 4 and Attachment III, Exhibit 1, and revise and replace Attachment VIII, Budget Summary. OAA is a federal program providing programs to seniors and caregivers which improves their quality of life, preserves their independence and delays costly institutional care; and

11. Amendment 003 to Standard Agreement No. IC012-9500 (R2012-1632) for Community Care for the Elderly (CCE) with AAA for July 1, 2012 to June 30, 2013, to increase the overall total funding by $6,898.58 for a new amount not to exceed $1,069,802.58; and to revise and replace Attachment II, Budget Summary. CCE provides senior’s case management defer institutional care; and

C) approve Budget Amendment of $345,965 in the DOSS Administration Fund to align the budget to the actual grant award for fiscal year 2014.

Summary: These receive and file items are being submitted in accordance with Countywide PPM No. CW-O-051 to allow Clerk’s Office to note and receive the executed amendments. These amendments were executed by County Administrator in accordance with Resolution R2013-0242, which delegated authority to County Administrator or his designee to sign documents related to DOSS/AAA grant amendments. Required County match funds are included in current budget. (DOSS) Countywide except for portions of Districts 3, 4, 5, and 7 south of Hypoluxo Road (TKF)

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

E. COMMUNITY SERVICES (Cont’d)

5. Staff recommends motion to:

A) ratify signature of the Mayor on the 2014 Florida Department of Children and Families No. LPZ11 Homeless Prevention Grant Application for the period not to exceed June 30, 2014, in the amount of $40,000 for homeless prevention services for families;

B) delegate signature authority to the County Administrator, or his designee, to sign the 2014 Florida Department of Children and Families No. LPZ11Homeless Prevention Grant Contract;

C) delegate signature authority to the County Administrator, or his designee, to sign the subcontract with Adopt-A-Family of the Palm Beaches, Inc. (AAF), for a period not to exceed June 30, 2014, in an amount of $40,000 for homeless prevention services; and

D) approve Budget Amendment of $40,000 in the General Fund to establish the grant budget.

Summary: In 2013, the Florida Legislature created the Homeless Prevention Grant program to provide emergency financial assistance to families facing the loss of their housing due to a financial crisis. In accordance with Section 420.624, Florida Statutes, the grant application must be submitted by the Lead Agency for the Continuum of Care. The Human Services Division serves in this capacity for Palm Beach County. If awarded the grant, the funding will be sub-contracted with AAF to provide financial assistance, such as rental and utility assistance for 20 families. In order to align this award to the County budget, an amendment will be needed to recognize the funding in the newly created Homeless Prevention unit within the General Fund. All funds must be expended no later than June 30, 2014. No County match funds are required. (Human Services) Countywide (TKF)

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

E. COMMUNITY SERVICES (Cont’d)

6. Staff recommends motion to receive and file:

A) Notice of grant award No. H89HA00034-21-0 from the Department of Health and Human Services, for the budget period March 1, 2014, through February 28, 2015, in an amount not to exceed $2,294,338; and

B) Amendments to Ryan White Part A HIV Health Support Services contracts with the below-listed agencies for the period March 1, 2013, through February 28, 2014, in an amount totaling $69,500:

1. Amendment No. 2 to FoundCare, Inc. (R-2013-0523), increasing funding by $35,000 for a new total not to exceed amount of $1,074,573;

2. Amendment No. 1 to Compass, Inc. (R-2013-0521), increasing funding by $34,500 for a new total not to exceed amount of $493,890.

Summary: A notice of grant award was received on January 23, 2014 from the Health and Human Services Health Resources Services Administration issuing a partial award in the amount of $2,294,338 in Formula and Minority AIDS Initiative (MAI) funding. An additional grant award will be issued for the remaining grant year. Ryan White HIV Health Support service dollars are reviewed throughout the contract year and reallocated to best meet the needs of affected clients. These amendments are reallocated dollars from unspent funds from Palm Beach County Health Department. These funds will allow our system of care to provide additional medical and support services to Palm Beach County residents living with HIV/AIDS. No County match funds are required. These receive and file items are being submitted in accordance with Countywide PPM No. CW-O-051 to allow the Clerk’s Office to note and receive these items. Amendments were executed by the County Administrator in accordance with Resolution (R2013-0519), which delegated authority to the County Administrator, or his designee, to sign contract amendments related to the Ryan White Part A HIV Emergency Relief Grant. (Ryan White) Countywide (TKF)

7. Staff recommends motion to approve: Memorandum of Understanding with CareerSource Palm Beach County for the period April 1, 2014, through June 30, 2015, for delivery of workforce services to farmworkers. Summary: This Memorandum of Understanding (MOU) will establish an organizational framework to integrate the delivery of workforce services into the One-Stop delivery system. The MOU satisfies the program delivery requirement contained in the Workforce Investment Act of 1998. No County funds are required. (Farmworker Jobs & Education Program) Countywide (TKF)

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS

1. Staff recommends motion to approve: Amendment No. 2 to the Annual Asbestos Abatement Contracts extending the term for one year to implement the second renewal of the Annual Asbestos Abatement Contract with a maximum value of $199,999:

Contractor

Amendment No.1

Resolution No.’s

Work Orders

during last term

Cross Environmental

Services, Inc.

R2013-1632

$2,920

DECON Environmental

and Engineering, Inc.

R2013-1633

$185,527

DPC General

Contractors, Inc.

R2013-1634

Simpson Environmental

Services, Inc.

R2013-1635

$3,200

SUMMARY: Amendment No. 2 is the second renewal to the Annual Asbestos Abatement Contract. The Annual Asbestos Abatement Contract is an indefinite-quantity contract and this renewal has a maximum value of $199,999. The maximum value is shared and work orders are awarded based on competitive quotes/bids issued to all four participating Contractors. The renewal term is for twelve months or until $199,999 in work orders are issued in this term. Staff is bringing forward the Amendment at this time based on the cumulative value. All terms of the original contract remain in effect. This is the second extension allowed by the Contract. The Small Business Enterprise (SBE) goal is 15% and the SBE participation to date is 0%. None of the Contractors are Palm Beach County companies. This is a bond-waiver contract. (FD&O Admin) Countywide (JM)

2. Staff recommends motion to approve: a Water Service Agreement with the Town of Jupiter for water service to Waterway Park. SUMMARY: The Water Service Agreement is a requirement of the Town of Jupiter Utilities Department to provide water facilities and services to the Waterway Park project. This type of agreement is typical for additional service and the Water Service Agreement has been reviewed by the County Attorney’s Office. The required Contribution-In-Aid-of-Construction fee has already been paid by the Parks and Recreation Department. (Capital Improvements Division) District 1 (JM)

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

3. Staff recommends motion to approve: an Interlocal Agreement with Miami-Dade County, Florida, a political subdivision of the State of Florida (Miami-Dade) allowing for interoperable communications through the countywide common talk groups of the County’s 800 MHz Radio System (System). SUMMARY: The Agreement provides the terms and conditions under which Miami-Dade can program into its radios and utilize the countywide common talk groups for certain types of inter-agency communications. The County’s System will not be utilized for routine operational communications by Miami-Dade. The terms of the Agreement are standard and have been offered to all municipalities and local branches of state and federal agencies with 800 MHz trunked radio capabilities. There are no charges associated with this agreement. Miami-Dade is required to pay all costs associated with Miami-Dade’s subscriber units and to comply with the established operating procedures for the System. The agreement provides for an initial term of five years with three renewal options, each for a period of five years. This Interlocal Agreement may be terminated by either party, with or without cause. (ESS) Countywide (JM)

4. Staff recommends motion to approve: a Second Amendment to Interlocal Agreement (R2004-0645) with the Florida Fish and Wildlife Conservation Commission (Agency) to extend the term of the Agreement for interoperable radio communications through the countywide common talk groups of the County’s 800 MHz Radio System to April 11, 2019. SUMMARY: The Agreement which provides the terms and conditions under which the Agency can program into its radios and utilize the countywide common talk groups for certain inter-agency communications expires on April 11, 2014. The Agreement provided for three renewal options, each for a period of five years. The Agency has approved a renewal to extend the term of the Agreement to April 11, 2019 and the renewal now requires Board approval. The terms of the Agreement are standard and have been offered to all municipalities and local branches of State/Federal agencies with 800 MHz trunked radio capabilities. There are no charges associated with the Agreement. The Agency is required to pay all costs associated with the Agency’s subscriber units and to comply with the established operating procedures for the System. The Agreement may be terminated by either party, with or without cause. This Second Amendment renews the term, updates the notice provisions, updates the attachments, provides for disclosure of County Code Sections 2-421 - 2-440 establishing the Office of the Inspector General, and provides for the exclusion of third party beneficiaries. Other than the changes set forth herein, all other terms remain the same. (ESS) Countywide (JM)

5. Staff recommends motion to approve: Contract Assignment of Annual Environmental Assessment Contract (R2011-1506) from REP Associates, Inc. to ECO Advisors, LLC. SUMMARY: On October 4, 2011, the Board of County Commissioners approved the annual contract R2011-1506 with REP Associates, Inc. for Environmental Assessment Services on a task order basis. REP Associates, Inc. is a wholly owned subsidiary of Eco Advisors, LLC, and now wishes to assign their contract to Eco Advisors, LLC for the completion of the term of the contract. The management team and staff of REP Associates, Inc. remains the same with Eco Advisors, LLC. (Capital Improvements Division) Countywide (JM)

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

6. Staff recommends motion to receive and file: a notice of cancellation of Lease Agreement with Prince of Belle Glade Gardens, LLC, and YTech-384 Units Belle Glade Investment, LLC (R94-1093D), for the Belle Glade Head Start facility effective June 30, 2014. SUMMARY: On September 13, 1994 (R94-1093D), the Board approved a Lease Agreement of a 5,248 sf building at 850 Palm Glades Drive in Belle Glade for the Community Services Head Start Division’s operation of a Head Start program. The building is located in what was formerly known as the Palm Glade Apartment Complex and now known as Grand Lake Apartments. The current term of the Lease Agreement expires October 31, 2014. On September 24, 2013, the Board determined that the County would not apply for Federal grant funding to continue providing Head Start Services. As such, the children at this Head Start facility will be transitioned to the Palm Beach County School District. The Lease Agreement provides for a ninety day cancellation notice. The termination of this Lease Agreement will become effective on June 30, 2014, allowing Staff sufficient time to prepare the space for return to the landlord. Early termination will save $16,472.64 in rental payments. (PREM) District 6 (HJF)

I. ECONOMIC SUSTAINABILITY

1. Staff recommends motion to receive and file: five Modifications to Subgrant Agreements with the State of Florida Department of Economic Opportunity (DEO) as follow:

A) Modification No. 13 to Subgrant Agreement (R2008-1312) for the 2005 CDBG Disaster Recovery Initiative Program – Supplemental Appropriation (DRI3);

B) Modification No. 14 to Subgrant Agreement (R2008-1312) for DRI3;

C) Modification No. 10 to Subgrant Agreement (R2010-1411) for the 2008 CDBG Disaster Recovery Initiative Program (DRI4);

D) Modification No. 11 to Subgrant Agreement (R2010-1411) for DRI4; and

E) Modification No. 2 to Subgrant Agreement (R2012-1005) for the 2008 Supplemental CDBG Disaster Recovery Enhancement Fund.

SUMMARY: In accordance with County PPM CW-0-051, all delegated contracts, agreements and grants must be submitted by the initiating Department as a receive and file agenda item. The Modifications have been executed on behalf of the Board of County Commissioners by the County Administrator, or his designee, in accordance with Agenda Items R2007-1524, R2009-1677 and R2011-0907 as approved by the Board on September 11, 2007, October 6, 2009 and June 21, 2011 respectively. The Modifications are now being submitted to receive and file. These are Disaster Recovery Initiative Program grant funds which require no local match. (Strategic Planning Section) Countywide (TKF)

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

I. ECONOMIC SUSTAINABILITY (Cont’d)

2. Staff recommends motion to receive and file: various documents executed in connection with loans made under the Palm Beach County Section 108 Loan Program to the following three borrowers:

A) Glades Plaza Enterprises, LLC, for the property located at 1504 SW 16 Street in Belle Glade (Property):

1. Loan Commitment Letter for $1,433,000 for the Property and for 172 West Avenue A in Belle Glade;

2. Section 108 Loan Program Agreement for $1,412,000;

3. Loan Agreement for $1,412,000;

4. Mortgage & Security Agreement securing $1,412,000;

5. Section 108 Promissory Note securing $1,412,000;

6. Guaranty Agreement for $1,433,000;

7. Subordination and Intercreditor Agreement;

8. Further Assurances & Errors and Omissions Statement;

9. Cross-Default, Cross-Contribution, and Cross Collateralization Agreement for $1,433,000; and

10. Environmental Indemnity Agreement.

B) Samar Barhoush, Abdul Shatara and Ghasiba Shatara, for the property located at 172 West Avenue A in Belle Glade:

1. Section 108 Loan Program Agreement for $21,000;

2. Loan Agreement for $21,000;

3. Mortgage & Security Agreement securing $21,000;

4. Section 108 Promissory Note securing $21,000; and

5. Environmental Indemnity Agreement.

C) Schomburg Latin America, LLC, for the property located at 833 West 13 Street in Riviera Beach:

1. Loan Commitment Letter;

2. Section 108 Loan Program Agreement for $455,000;

3. Palm Beach County Section 108 Loan Agreement for $455,000;

4. Collateral Mortgage & Security Agreement securing $455,000;

5. Palm Beach County HUD Section 108 Loan Promissory Note securing $455,000;

6. Guaranty Agreement for $455,000; and

7. Environmental Indemnity Agreement.

SUMMARY: In accordance with County PPM CW-0-051, all delegated contracts, agreements and grants must be submitted by the initiating Department as a receive and file agenda item. Certain of the above documents have been fully executed on behalf of the Board of County Commissioners (BCC) by the County Administrator, or designee, in accordance with Agenda Item R2009-0725 as approved by the BCC on May 5, 2009. These executed documents are now being submitted to the BCC to receive and file. These are Federal funds which require no local match. (DES Contract Development) Districts 6 & 7 (DW)

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

I. ECONOMIC SUSTAINABILITY (Cont’d)

3. Staff recommends motion to:

A) approve the allocation of $117,360.70 in HOME Investment Partnerships (HOME) Program funds to Riviera Beach Community Development Corporation, Inc. (RBCDC); and

B) authorize the County Administrator or his designee to execute the necessary documents to make the aforesaid funds available for use by this recipient.

Summary: HOME Program regulations require the County to set-aside not less than 15% of its HOME funds for use by local non-profits designated as Community Housing Development Organizations (CHDOs). Approval of this recommendation will allocate $117,360.70 in HOME funds to RBCDC which is designated as a CHDO and is eligible to receive these funds. This allocation will allow RBCDC to construct one additional affordable single-family home. Due to Federal deadlines associated with the expenditure of HOME funds, staff is requesting authorization for the County Administrator, or his designee, to execute the necessary documents to make these funds available for use by RBCDC. These are Federal HOME Program grant funds which require a 25% local match provided with State SHIP funds. (DES Contract Development) District 7 (TKF)

4. Staff recommends motion to:

A) approve the allocation of $236,329.89 in HOME Investment Partnerships (HOME) Program funds to Word of Faith Community Development Corporation (WFCDC); and

B) authorize the County Administrator or his designee to execute the necessary documents to make the aforesaid funds available for use by this recipient.

Summary: HOME Program regulations require the County to set-aside not less than 15% of its HOME funds for use by local non-profits designated as Community Housing Development Organizations (CHDOs). Approval of this recommendation will allocate $236,329.89 in HOME funds to WFCDC which is designated as a CHDO and is eligible to receive these funds. This allocation will allow WFCDC to acquire and rehabilitate at least one additional single family home. Due to Federal deadlines associated with the expenditure of HOME funds, staff is requesting authorization for the County Administrator, or his designee, to execute the necessary documents to make these funds available for use by WFCDC. These are Federal HOME Program grant funds which require a 25% local match provided with State SHIP funds. (DES Contract Development) District 7 (TKF)

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

K. WATER UTILITIES

1. Staff recommends motion to adopt: Resolution of the Board of County Commissioners of Palm Beach County, Florida, Rescinding and Replacing in its entirety Resolution R2012-0904 relating to the Water Utilities Advisory Board (WUAB). SUMMARY: The Resolution that establishes the framework for the WUAB (Resolution No. R2012-0904) is being rescinded and replaced with a new resolution that complies with the uniform policies and procedures for advisory boards adopted by the Board of County Commissioners in Resolution No. R2013-0913. The changes include the establishment of term limits for members of the Advisory Board, the creation of uniform term durations, and other minor changes made to update the Resolution and for consistency purposes. Resolution No. R2013-0913 sets the maximum number of members of an advisory board at 11 members. There are 11 members on the WUAB. Countywide (MJ)

2. Staff recommends motion to approve: a Consent to Easement Agreement between United States of America, Department of the Army (United States) and Palm Beach County (County). SUMMARY: A utility easement is needed to perform utility work, including installation of new pipes, and also for the continued location of and abandonment of certain existing facilities along the Herbert Hoover Dike in the City of Pahokee. The United States consents to the easement agreement subject to a seven year time limit, restoration and installation restrictions, and certain indemnity provisions. The Consent to Easement Agreement replaces a prior Consent to Easement Agreement for the existing facilities which was revoked for administrative purposes. The Water Utilities Department recommends approval of the Consent to Easement Agreement. District 6 (MJ)

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

K. WATER UTILITIES (Cont’d)

3. Staff recommends motion to approve:

A) a Second Amendment to the Interlocal Agreement with Town of Lake Clarke Shores for the Town of Lake Clarke Shores Lift Station Rehabilitation South Service Area - Phase II Project (Second Amendment); and

B) a Contract with Hinterland Group, Inc. in the amount of $279,795 for the Town of Lake Clarke Shores Lift Station Rehabilitation South Service Area - Phase II Project (Contract).

SUMMARY: On March 6, 2012, the Palm Beach County Board of County Commissioners approved an Interlocal Agreement (R2012-0334) with the Town of Lake Clarke Shores (Town) to manage wastewater system improvements in the Seminole Manor neighborhood. The Interlocal Agreement set forth the terms and conditions under which the County would manage the construction of wastewater system improvements in the Town's service area. The construction was funded by a Community Development Block Grant (CDBG) in the amount of $551,229. Wastewater system improvements were completed in the Seminole Manor neighborhood of the Town through WUD project 11-139, Town of Lake Clarke Shores Sewer Rehabilitation South Service Area - Phase II and an Action Plan for additional wastewater system improvements for the Town in the amount $250,000 in CDBG funds was approved by the County on July 16, 2013 for the 2014 Fiscal Year. The Board approved a First Amendment to the Interlocal Agreement (R2013-1659) on November 19, 2013, which incorporated the additional $250,000 CDBG into the project. However, as the Contract amount exceeds the CDBG, the Town has agreed to reimburse the County for the difference of $29,795.00, the terms of which are set forth in the Second Amendment. This project will increase the reliability of sewer service and reduce potential sewer overflows. Hinterland Group, Inc. shall perform these services in accordance with the Contract. Since this is a Federal funded project with its own requirements, the Small Business Enterprise (SBE) participation goal established by the SBE Ordinance (R2002-0064) is not applicable to this Contract. Hinterland Group, Inc. is a Palm Beach County Company. (WUD Project No. 13-070) District 3 (MJ)

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

L. ENVIRONMENTAL RESOURCES MANAGEMENT

1. Staff recommends motion to:

A) ratify the Mayor’s signature on a State of Florida Department of Environmental Protection (DEP) Land and Water Conservation Fund (LWCF) application for a three-year grant to help pay for the renovation and construction of recreational facilities on a portion of the County’s Cypress Creek Natural Area; and

B) authorize the Director of Environmental Resources Management to act as the Grant Liaison with DEP for this project.

SUMMARY: This Grant Application requests $200,000 from LWCF for the “Cypress Creek Natural Area Trails and Recreational Facilities Project” (Project). The County will provide a $200,000 (50%) cash match from the Natural Areas Fund (1226). No ad valorem dollars will be used for the Project. The Project includes renovation of a parking lot, hiking trails, boardwalk, canoe/kayak launch and a hiking/bicycle trail. It also includes the construction of a new fishing pier, two wildlife observation platforms with benches and a 0.3-mile natural-surfaced hiking trail, as well as the installation of two picnic tables, an interpretive kiosk, four bicycle posts and trail signage. If selected for funding, the County will be required to execute a Notice of Limitation of Use/Site Dedication to dedicate the project site as an outdoor recreation area for the use and benefit of the general public in perpetuity. District 1 (SF)

2. Staff recommends motion to approve: Change Order No. 3 to Contract (R2012-0907) for $195,827.92 with Arbor Tree & Land, Inc. (ATL) for the Florida Department of Transportation (FDOT) County Wetland Mitigation Project No. 2012ERM02. SUMMARY: Change Order No. 3 covers costs associated with differing site conditions, unplanned removal of bridge debris, planting a portion of Fullerton Island, additional fill from Okeeheelee Park and reimbursement fees for utilizing the staging site at Bryant Park. The majority of costs will be covered by funding from FDOT ($177,020) with the remainder coming from the Manatee Protection Program ($18,808). The Change Order results in an increase in SBE participation from 11.17% to 11.46%. Districts 1, 2, 3 & 7 (JM)

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

M. PARKS & RECREATION

1. Staff recommends motion to receive and file: executed Independent Contractor Agreements received during the month of February:

A) Tammy Henry, Cheerleading Coach, Westgate Park & Recreation Center, for the period February 11, 2014, through April 19, 2014;

B) Palm Beach County Officials Association, Inc., Youth and Teen Basketball Official, Westgate Park & Recreation Center, for the period February 22, 2014, through April 19, 2014;

C) Palm Beach County Officials Association, Inc., Junior Basketball Official, Westgate Park & Recreation Center, for the period February 22, 2014, through April 19, 2014; and

D) Heather Tate-Boldt, Read a Recipe Instructor, Westgate Park & Recreation Center, for the period February 25, 2014, through April 15, 2014.

Summary: In accordance with County PPM CW-O-051, all delegated contracts/agreements/grants must be submitted by the initiating Department as a Receive and File Agenda Item. These Independent Contractor Agreements have been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Director/Assistant Director of the Parks and Recreation Department in accordance with Resolution 94-422, amended by Resolutions 2002-2103, 2007-0409, and 2012-0168, and are now being submitted to the Board to receive and file. District 7 (AH)

2. Staff recommends motion to approve:

A) Interlocal Agreement with the City of Pahokee for the period of April 1, 2014, through September 30, 2015, in an amount not-to-exceed $75,000 for funding of improvements to the City’s Commissioners Park; and

B) Budget Transfer of $75,000 within the 2005 $25 Million General Obligation Recreational and Cultural Facilities Bond Fund from South Bay RV and Recreation Center to Pahokee Commissioners Park Improvements.

Summary: This Agreement provides up to $75,000 of funding for Pahokee’s Commissioners Park Improvements project. Project elements include the purchase and installation of playground equipment. The agreement also allows for the reimbursement of eligible expenses incurred subsequent to February 1, 2014, and includes specific project milestone completion deadlines. The project scope for the South Bay RV and Recreation Center project has been reduced, thus leaving funding available for this budget transfer. A funding request was received from the City of Pahokee for park improvements, and is supported by the District Commissioner. Funding for this amendment is from the 2002 $50 Million General Obligation Recreational and Cultural Facilities Bond referendum. District 6 (PK)

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

N. LIBRARY

1. Staff recommends motion to:

A) receive and file Grant Agreement in the amount of $1,129,185 awarded by the Florida Department of State, Division of Library and Information Services for FY 2014 State Aid to Libraries; and

B) approve a Budget Amendment of $55,855 to increase the County Library Fund to reconcile the State Aid to Libraries Grant Budget to the actual award amount.

Summary: The Application was approved and the Agreement was executed by the County Administrator as authorized by the Board of County Commissioners on September 10, 2013 (R2013-1202). Notification of the award was issued on February 10, 2014. The State provides an annual operating grant to eligible libraries based upon their annual operating expenditures from local funds. Estimated State Aid revenue was included in the County Library’s FY 2014 budget. Countywide (AH)

Q. CRIMINAL JUSTICE COMMISSION

1. DELETED: ~~Staff recommends motion to receive and file:~~ a Contract executed on February 25, 2014 with the Palm Beach County Law Enforcement Exchange, Inc. (LEX) for $100,000 for a County-wide Program Director for the period of October 1, 2013, through September 30, 2014. SUMMARY: In accordance with County PPM CW-0-051, all delegated contracts/agreements/grants must be submitted by the initiating Department as a Receive and File Agenda Item. This document has been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Executive Director of the Criminal Justice Commission (CJC) in accordance with Resolution R2013-1450 and is now being submitted to the Board to receive and file. The LEX project was initiated through grant funds provided by the Criminal Justice Commission. LEX is an organization comprised of criminal justice agencies sharing information through a formalized network that is designed to create inter-agency collaboration. In an effort to further enhance law enforcement coordination, the LEX Program Director will facilitate data and information sharing on a county-wide basis between 25 agencies, Palm Beach County Sheriff’s Office, state and federal law enforcement at the county and municipal level. Countywide (PGE)

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

Q. CRIMINAL JUSTICE COMMISSION (Cont’d)

2. Staff recommends motion to receive and file: executed Agreements approved on February 5, 2014 for the period of January 1, 2014, through September 30, 2014 with:

A) Choice to Change for $71,700 for assisting juveniles with restitution and community services hours;

B) Vita Nova, Inc. for $135,050 for providing supportive housing for juveniles; and

C) Gulfstream Goodwill Industries, Inc. for $217,650 for providing juveniles with employment and education assistance.

SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts/agreements/grants must be submitted by the initiating Department as a Receive and File Agenda Item. These documents have been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Executive Director of the Criminal Justice Commission in accordance with Resolution R2013-1668 and are now being submitted to the Board to receive and file. Contracts will be automatically extended if provided by funder. Countywide (PGE)

U. INFORMATION SYSTEMS SERVICES

1. Staff recommends motion to approve:

A) the establishment of new map server fees applicable as additional “GIS Hosting Service” provided by Palm Beach County Information Systems Services (ISS) to qualifying external agencies: and

B) the addition of two new bandwidth rates for “Network Services” provided by ISS to qualifying external agencies.

SUMMARY: ISS is proposing new map server fees (Attachment 1 to the Agenda Item) for providing additional GIS hosting services when file and map services are requested, and the addition of two bandwidth rates for providing network services (Attachment 2 to the Agenda Item). The proposed rate structures were developed based on an analysis of market pricing for similar services and will be applicable to all future agreements for GIS hosting and/or network services provided to external agencies. This program builds upon Palm Beach County’s history of collaboration with public sector agencies which has resulted in service improvements for the connected agencies, cost savings to the taxpayers, revenues to the County, and other intangible benefits. Countywide (PFK)

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

X. PUBLIC SAFETY

1. Staff recommends motion to receive and file: the executed Amendment One to the Agreement (R2013-1595) with the State of Florida, Office of the Attorney General (V13149) which adds two articles that detail special conditions for nondiscrimination in programs involving students and fund limitations for computer networks as required by the U.S. Department of Justice, Office of Justice Programs, Office for Victims of Crime. SUMMARY: On November 5, 2013, the County entered into an Agreement with the State of Florida, Office of the Attorney General (V13149) to receive $129,378 to fund support services for victims of crime in Palm Beach County for the period of October 1, 2013 through September 30, 2014. This Amendment adds two articles that detail special conditions for nondiscrimination in programs involving students and fund limitations for computer networks. Resolution number R2006-0099 authorizes the County Administrator or his designee to execute operational agreements with the Florida Office of the Attorney General, Bureau of Advocacy and Grants Management on behalf of the Palm Beach County Board of County Commissioners. There is no fiscal impact to this Amendment. Countywide (PGE)

2. Staff recommends motion to receive and file: an Interlocal Agreement with the City of Boynton Beach to provide grant project funding of $24,268 for night vision and forensic crime lab equipment for the period February 18, 2014, through April 30, 2014. SUMMARY: The County was awarded $217,720 from the U.S. Department of Homeland Security through the City of Miami Urban Area Security Initiative (UASI) 2012 Grant. The City of Boynton Beach will be awarded $24,268 for its Police Department, of which $12,317 is being allocated for night vision equipment while $11,951 is being allocated towards forensic crime lab equipment. The Urban Area Working Group decreased the original $44,471 requested and provided $24,268 instead to purchase law enforcement equipment to protect Florida’s citizens, visitors and critical infrastructure in line with the Miami UASI’s strategy. Both of these projects have been approved by the City of Miami UAWG as the regional fiscal agent’s approval authority. R2013-0622 authorizes the County Administrator or his designee to execute all UASI sub-grant contracts on behalf of the Board of County Commissioners for the UASI Grant Program. No County matching funds are required. Countywide (PGE)

Z. RISK MANAGEMENT

1. Staff recommends motion to approve: renewal of the County’s excess property, liability, and workers’ compensation insurance program for the period April 1, 2014, through March 31, 2015 purchased through the County’s contracted broker, Arthur J. Gallagher Risk Management Services, Inc., under Contract No. 10-042R/LJ, for a total cost not-to-exceed $10,886,276. SUMMARY: The projected 2014-2015 renewal figures reflect a stable insurance market for property and liability, with an exceptionally hard market for excess workers’ compensation. As a result, staff recommends purchasing statutory/uncapped excess coverage for workers’ compensation above the self-insured retention (SIR) of $2.5M for each occurrence, eliminating the lesser SIR of $2M for subsequent claims filed. Property and liability coverage levels remain the same as the expiring policy and the County’s total insured value currently stands at $2.4 billion dollars. The total not-to-exceed cost of $10,886,276 represents a decrease of approximately 6% over the expiring program. The cost of the program is also impacted by a variety of state mandated surcharges and assessments. Sufficient funds are budgeted in FY 2014 for this coverage. Countywide (TKF)

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

AA. PALM TRAN

1. Staff recommends motion to:

A) approve the filing of the Federal Transit Administration (FTA) Grant Application FL-95-X067 for capital funds allocated to Palm Beach County in the amount of $3,000,000; and

B) approve the FTA Master Agreement FTA MA(20) dated October 1, 2013; and

C) authorize the Palm Tran Executive Director or Assistant Executive Director through the County Administrator, on behalf of the Board, to execute and transmit electronically the Board’s approval of the Master Agreement and the grant award.

Summary: On September 20, 2012, the Metropolitan Planning Organization adopted the 2014-2018 Transportation Improvement Program which identifies transportation priorities for the County. Included in these priorities is the procurement of hybrid buses for Palm Tran to replace older diesel buses. In support of this initiative, the Florida Department of Transportation (FDOT) approved $3,000,000 for the procurement of the buses, and those funds are now available for grant award through the FTA. The grant requires a 20% local match which will be covered by toll revenue credits already approved by FDOT; therefore, the project budget will be covered at 100% with no Ad-Valorum funds required. The FTA requires that the County approve the Master Agreement on an annual basis. Approval of the Master Agreement confirms the County’s intent to comply with the terms and conditions identified in FTA MA(20) dated October 1, 2013. Countywide (DR)

APRIL 1, 2014

3. CONSENT AGENDA APPROVAL

BB. SHERIFF

1. Staff recommends motion to approve: a Budget Transfer of $247,384 from the Law Enforcement Trust Fund (LETF) to the Palm Beach County Sheriff’s Office (PBSO). SUMMARY: Florida Statute 932.7055(5) provides that the seizing agency shall use Forfeiture proceeds for school resource officer, crime prevention, safe neighborhood, drug abuse education and prevention programs, or for other law enforcement purposes, which include defraying the cost of protracted or complex investigations, providing additional equipment or expertise, purchasing automated external defibrillators, and providing matching grant funds. F.S. 932.7055(5) also requires that no less than 15% of the LETF’s previous year’s revenues be used for the support or operation of drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood and school resource officer programs of various non-profit organizations. The PBSO’s FY 2014 estimated donation requirement is $65,729. The PBSO’s support of these programs exemplifies its strong commitment to the prevention and reduction of crime throughout the communities it serves and its desire to put money back into these communities to support organizations that provide such services. The year-to-date transfer for all donations to outside organizations after approval of this item is $912,427. The funds requested here are to aid PBSO and qualified organizations that meet the requirements set forth in F.S. 932.7055. Use of LETF requires approval by the Board, upon request of the Sheriff. The current State LETF balance is $1,208,339. Approval of this request will reduce the State Law Enforcement Trust Fund balance to $960,955. The PBSO certifies that the use of these funds is in accordance with F.S. 932.7055. Below is a table indicating the organizations the PBSO seeks to fund and the corresponding amount of funding proposed per respective organization or agency. No new positions are needed and no additional County funds are required. Countywide (PGE)

ORGANIZATION	AMOUNT
City of Belle Glade	$28,000
Florida Sheriffs Youth Ranches, Inc.	$142,158
Urban League of Palm Beach County, Inc.	$59,726
National Campaign to Stop Violence, Inc. – Do the Write Thing	$7,500
Junior Achievement of the Palm Beaches & Treasure Coast, Inc.	$10,000
Total Amount	$247,384

* * * * * * * * * * * *

APRIL 1, 2014

4. REGULAR AGENDA

A. COMMUNITY SERVICES

1. Staff recommends motion to:

A) approve a revised scope of services to be included in the FY 2015 Behavioral Health Services request for proposal (RFP) under the Financially Assisted Agencies Program;

B) authorize the County Administrator to execute a database sharing and use agreement with the Southeast Florida Behavioral Health Network for tracking of substance abuse and mental health (behavioral health) services; and

C) approve a phased approach to eliminate the New and/or Continuing Initiatives and Innovative Programs category by FY 2017.

Summary: The Department of Community Services has conducted public forums, attended and received input from the OK2TALK series, and worked extensively with Southeast Florida Behavioral Health Network (SEFBHN), the managing entity for substance abuse and mental health services for the State of Florida, Department of Children and Families. For FY 2015 there are three service categories open for the Request for Proposal (RFP) process for program and services provided by community-based organizations under the Financially Assisted Agencies Program. These service categories are Special Needs, Substance Abuse and Mental Health. A change to the Substance Abuse and Mental Health service categories is being recommended by the Citizen’s Advisory Committee on Health & Human Services and department staff. The proposed change is to combine the two service categories into a single new service category to be titled Behavioral Health services. This will address the needs identified during the process to: recognize co-occurring disorders, increase care coordination across services and categories and better utilize data to support and improve client services, programming and resource development. Staff is also recommending that the County Administrator be authorized to enter into a data sharing agreement with SEFBHN and that the Board phase out the New and/or Continuing Initiatives and Innovative Programs service category by FY 2017. Programs/Providers can initiate new and innovative programs during the RFP process within the existing service categories, and the four agencies that currently receive funding in this service category will be advised to apply within one of the other appropriate categories as the category opens for competitive RFP. Countywide (TKF)

B. COUNTY ATTORNEY

1. Staff recommends motion to approve: the Interlocal Agreement (ILA) between the Solid Waste Authority (Authority) and Palm Beach County (County) for the provision of Inspector General (IG) services at the Authority. SUMMARY: Under this ILA, the IG will exercise the authority, functions and powers granted by the Inspector General Ordinance for the Authority. The ILA will be in effect upon execution of the parties and shall continue until September 30, 2014 with two one-year options for extension of the ILA. The Authority will pay the County $250,000 for FY 2014 with funding for future years to be budgeted with the IG providing a proposed annual budget for services not later than May 1^st of the previous year. Countywide (PFK)

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APRIL 1, 2014

5. BOARD APPOINTMENTS

A. COMMISSION DISTRICT APPOINTMENTS

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RECESS AS THE BOARD OF COUNTY COMMISSIONERS

CONVENE AS THE ENVIRONMENTAL CONTROL BOARD

APRIL 1, 2014

6. BOARD OF COUNTY COMMISSIONERS SITTING AS THE ENVIRONMENTAL CONTROL BOARD

A. HEALTH DEPARTMENT

(Environmental Appeals Board)

1. Staff recommends motion to approve: appointment of the following individual to the Palm Beach County Environmental Appeals Board for a term beginning on April 1, 2014 and ending on March 31, 2017:

Nominee Seat No. Seat Requirement Nominated by:

Bradley Akers 4 Drinking Water Engineer Florida Department of

Employed by DEP Environmental Protection

SUMMARY: The Board is composed of five members. Membership must consist of one attorney recommended by the Palm Beach County Bar Association; one person recommended by the Gold Coast Builders Association (now known as Florida Atlantic Builders Association); one professional engineer recommended by the Palm Beach Branch of the American Society of Civil Engineers; one water resource professional employed by the South Florida Water Management District; and one drinking water engineer employed by the Department of Environmental Protection. Countywide (PGE)

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ADJOURN AS THE ENVIRONMENTAL CONTROL BOARD

RECONVENE AS THE BOARD OF COUNTY COMMISSIONERS

APRIL 1, 2014

7. MATTERS BY THE PUBLIC – 6:00 P.M.

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APRIL 1, 2014

8. STAFF COMMENTS

A. ADMINISTRATION COMMENTS

B. COUNTY ATTORNEY

APRIL 1, 2014

9. COMMISSIONER COMMENTS

A. District 1 – COMMISSIONER HAL R. VALECHE

B. District 2 – COMMISSIONER PAULETTE BURDICK, VICE MAYOR

ADD-ON: Request approval to present off-site, a Proclamation declaring April 6 – 12, 2014 as “National Crime Victims’ Rights Week” in Palm Beach County. (Sponsored by Vice Mayor Burdick)

C. District 3 - COMMISSIONER SHELLEY VANA

D. District 4 – COMMISSIONER STEVEN L. ABRAMS

E. District 5 - COMMISSIONER MARY LOU BERGER

ADD-ON: Request approval to present off-site, a Proclamation declaring the establishment of an Eruv for the Delray Eruv Committee, Inc. (Sponsored by Commissioner Berger)

ADD-ON: Request approval to present off-site, a Proclamation declaring April 27, 2014 as “Yom Hashoah Remembrance Day” in Palm Beach County. (Sponsored by Commissioner Berger)

F. District 6 - COMMISSIONER JESS R. SANTAMARIA

G. District 7 - COMMISSIONER PRISCILLA A. TAYLOR, MAYOR

ADD-ON: Request approval to present off-site, a Proclamation declaring May 4 – 10, 2014 as “National Correctional Officers and Employees Week” in Palm Beach County. (Sponsored by Mayor Taylor) **A duplication off-site Proclamation will also be presented by Commissioner Santamaria in the Glades.

ADD-ON: Request approval to present off-site, a Proclamation honoring Sam Budnyk, Coach at Cardinal Newman High School.

10. ADJOURNMENT

"If a person decides to appeal any decision made by this Commission with respect to any matter considered at this meeting or hearing, he will need a record of the proceedings, and that, for such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based."