May 6, 2014 – 9:30 a.m.
FINAL
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
MAY 6, 2014
PAGE ITEM
42 4G-1 ADD-ON: Staff
recommends motion to approve: Contract for Provision of Services with Adopt-A-Family of the Palm Beaches,
Inc. (AAF), for a period not to exceed June 30, 2015, in an amount of
$26,431, for emergency financial assistance to families at risk of homelessness.
SUMMARY: In 2013, the
Florida Legislature created the Homeless Prevention Grant program to provide
emergency financial assistance to families facing the loss of their housing due
to a financial crisis. In accordance with Section 420.624, Florida Statutes,
the grant application must be submitted by the lead agency for the Continuum of
Care. The Division of Human Services serves in this capacity for Palm Beach
County. The funding is sub-contracted with AAF to provide financial assistance
such as rental and utility assistance for 12 families. On April 1, 2014, the
BCC delegated signature authority to the County Administrator to sign the
contract for this grant award; however, subsequently The Florida Department of
Children and Families (DCF) changed the contract number, grant award amount and
grant ending date. All funds must be
expended no later than June 30, 2014. A report is due to DCF providing one-year
follow up. DCF is requiring the grant be in force through the end of the
reporting period. No County match funds are required. (Human Services) Countywide
(TKF) (Community Services)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the addition/deletion
sheet distributed to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
MAY 6, 2014
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA
APPROVAL/SPECIAL PRESENTATIONS
A. Additions,
Deletions, Substitutions
B. Adoption
C. Special
Presentations (Page 7)
3. CONSENT
AGENDA (Pages 8 - 37)
4. REGULAR
AGENDA (Pages 38 - 42)
TIME CERTAIN 10:30
A.M. (Comprehensive Annual Financial Report Presentation) (Page 40)
5. BOARD
APPOINTMENTS (Page 43)
6. MATTERS BY THE PUBLIC – 2:00 P.M. (Page 44)
7. STAFF
COMMENTS (Page 45)
8. COMMISSIONER
COMMENTS (Page 46)
9. ADJOURNMENT (Page 46)
* * * * * * * * * * *
MAY 6, 2014
SPECIAL PRESENTATIONS - 9:30 A.M.
Page 7
2C-1 Presentation by FPL to Palm Beach County
Water Utilities
2C-2 Teen Pregnancy Prevention Month
2C-3 25th Anniversary of the
Westgate/Belvedere Homes CRA
2C-4 Juror Appreciation Month
2C-5 Water Reuse Week
2C-6 National Travel and Tourism Week
2C-7 Building Safety Month
2C-8 Emergency Medical Services Week
2C-9 International Internal Audit Awareness Month
2C-10 Palm Beach County Small Business Week
2C-11 National Missing Children’s Day
2C-12 A Day of Giving
2C-13 National Transit Action Month
CONSENT AGENDA
A. ADMINISTRATION - None
B. CLERK & COMPTROLLER
Page 8
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Change
orders, work task orders, minor contracts, final payments, etc.
C. ENGINEERING & PUBLIC WORKS
Page 8
3C-1 Deleted
3C-2 Contract with Green Construction
Technologies, Inc. for construction of Loxahatchee River Road gravity wall
repairs
Page 9
3C-3 Work Order No. 2013052-018 with Community
Asphalt Corp. to mill and resurface Browns Farm Road
3C-4 Supplement No. 9 with K-F Group, Inc. for
design plans and construction bid documents relating to 60th Street
3C-5 Resolution to vacate a portion of a three
foot wide utility easement along the north line of Lot 1 of the plat of
Okeechobee Garden Estates (east of Military Trail on north side of Okeechobee
Boulevard)
D. COUNTY ATTORNEY
Page 9
3D-1 Amendment No. 4 with Edwards Wildman Palmer
LLP to provide bond counsel and related legal services relative to the Florida
Public Improvement Revenue Bonds (Palm Tran project)
E. COMMUNITY SERVICES
Page 10
3E-1 Ratify Mayor’s signature on the Florida
Department of Education Project Application for the Farmworker Jobs &
Education Program
3E-2 Sponsorship Agreement with the Mental Health
Association of Palm Beach County, Inc. for a series of public discussions and a
half-day conference focusing on mental health issues
MAY 6, 2014
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
E. COMMUNITY SERVICES (Cont’d)
Page 11
3E-3 Contracts for Provision of Ryan White Part A HIV Health Support Services with five provider agencies
3E-4 Palm Beach County HIV Comprehensive AIDS
Resources Emergency (CARE) Council appointments
Page 12
3E-5 Deleted
3E-6 Resolution
pertaining to the Community Action Advisory Board
F. AIRPORTS
Page 12
3F-1 Amendment No. 1 with The Weitz Company LLC
for terminal improvements at PBIA
Page 13
3F-2 First
Amendment to Fixed Based Operator Lease Agreement with Galaxy Aviation of
Lantana, Inc. modifying insurance provisions and updating non-discrimination
language
3F-3 Short
Term Lease Agreement with Enterprise Leasing Company of Florida, LLC for lease
of a rental care facility at PBIA
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 14
3G-1 Resolution
authorizing issuance of Public Improvement Revenue Bonds (Palm Tran project)
Page 15
3G-2 Impact
Fee Appeals Board appointment/reappointments
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 15
3H-1 First
Amendment with City of Fort Lauderdale relating to the County’s 800 MHz radio
system
Page 16
3H-2 Interlocal
Agreement with Town of Ocean Ridge for provision of radio maintenance services
3H-3 First Amendment with Town of Loxahatchee
Groves relating to the County’s 800 MHz radio system
Page 17
3H-4 Receive
and file four Standard License Agreement for Use of County-Owned Property
3H-5 Utility Easements in favor of the Town of
Jupiter for a water utility line and FPL for underground electrical services
within Bert Winters Park
Page 18
3H-6 Termination of Lease Agreement with The
Lord’s Place, Inc. for the Head Start facility located in Pahokee
3H-7 Notice of Cancellation of Lease Agreement
with the City of Lake Worth for the Osborne Community Center Head Start
facility
I. ECONOMIC SUSTAINABILITY - None
J. PLANNING, ZONING & BUILDING
Page 19
3J-1 Construction
Industry Licensing Board appointment
K. WATER UTILITIES
Page 19
3K-1 Amendment No. 1 with Globaltech, Inc. for
the Water, Wastewater and Reclaimed Water Improvements Design Build Contract
adding builder’s risk insurance/Work Authorization No. 12 for WTP No. 3
chemical improvements
MAY 6, 2014
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
K. WATER UTILITIES (Cont’d)
Page 20
3K-2 Receive and file two standard documents for the Water
Utilities Department
3K-3 Partial Release of a Utility Easement over
property owned by Comcast of Florida/Georgia/Pennsylvania, LP
3K-4 Contract with
Electron Corp. of South Florida for Telemetry Information Management System
improvements
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 21
3L-1 Recreational Trails Program Project
Agreement with the Florida Department of Environmental Protection to construct
passive recreational facilities on the County’s Winding Waters Natural Area
Page 22
3L-2 Grant Agreement with the Florida Fish and
Wildlife Conservation Commission relating to construction of the Juno Pier Site
artificial reef
Page 23
3L-3 Resolution authorizing submission of a grant
application to Florida Inland Navigation District Waterways Assistance Program
associated with construction of the Old Bridge Park Natural Area
Page 24
3L-4 Groundwater
and Natural Resources Protection Board reappointments
M. PARKS & RECREATION
Page 25
3M-1 Ratify
Mayor’s signature on a Waterways Assistance Program Grant Application submitted
to Florida Inland Navigation District relative to redevelopment of Burt
Reynolds Park (west side)
Page 26
3M-2 Ratify
Mayor’s signature on a Waterways Assistance Program Grant Application submitted
to Florida Inland Navigation District relative to the Waterway Park boat
launching facility
Page 27
3M-3 Ratify
Mayor’s signature on a Florida Boating Improvement Program Grant Application
submitted to Florida Fish and Wildlife Conservation Commission relative to
redevelopment of Burt Reynolds Park (west side)
Page 28
3M-4 Receive and file six Entertainment Contractor
Agreements
3M-5 Receive and file three Independent Contractor
Agreements
Page 29
3M-6 Receive and file one Sponsorship Agreement
N. LIBRARY -
None
P. COOPERATIVE EXTENSION SERVICE - None
Q. CRIMINAL JUSTICE COMMISSION
Page 29
3Q-1 Contract with the Palm Beach County Law
Enforcement Exchange, Inc. for a Countywide Program Director
Page 30
3Q-2 Amendment No. 2 to the MOU with the Florida
Department of Children and Families/Second Amendment with Jerome Golden Center
for Behavioral Health, Inc. to provide supportive housing, mental health and
substance abuse treatment services to repeat offenders
R. HUMAN RESOURCES - None
MAY 6, 2014
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
S. FIRE RESCUE
Page 30
3S-1 First Amendment with Health Care District of
Palm Beach County providing for Aeromedical services
to the citizens of Palm Beach County
T. HEALTH DEPARTMENT - None
U. INFORMATION SYSTEMS SERVICES
Page 31
3U-1 Wireless node fee; new rate structure for
network services to institutional customers who qualify for the Schools and
Libraries “E-rate” Program
3U-2 Interlocal
Agreement for network services with the Town of Juno Beach
Page 32
3U-3 First Amendment with Nonprofits First, Inc.
updating non-discrimination language/reduction in monthly internet fees
3U-4 First Amendment with the Loxahatchee River
Environmental Control District updating the non-discrimination language,
reducing monthly internet fees, and adding GIS Map Server services
V. METROPOLITAN PLANNING ORGANIZATION - None
W. PUBLIC AFFAIRS - None
X. PUBLIC SAFETY
Page 32
3X-1 U.S. Department of Justice, Office on
Violence Against Women relative to the Domestic
Violence Homicide Prevention Demonstration Initiative
Page 33
3X-2 Splitting of one full-time Cook II position to two part-time
Cook II positions
3X-3 Emergency
Medical Services Advisory Council appointments
Y. PURCHASING - None
Z. RISK MANAGEMENT - None
AA. PALM TRAN
Page 33
3AA-1 Agreement with South Florida Regional Transportation Authority to provide
space, equipment and personnel at downtown Tri-Rail ticket office for the sale
of Palm Tran bus passes
Page 34
3AA-2 Budget Amendments relating to a Joint Participation Agreement with
the Florida Department of Transportation for increased bus service on Route 73
3AA-3 FY 2012 Section 5307 Federal Transit
Administration Grant Agreement
BB. MEDICAL EXAMINER
Page 35
3BB-1 2013 Paul Coverdell Forensic Sciences
Improvement Grant from the Florida Department of Law Enforcement for forensic
odontology services
CC. SHERIFF
Page 35
3CC-1 Grant Adjustment Notices 1 – 4
relating to crime lab equipment, contractual services and training support
3CC-2 Accept, an Agreement with the City
of Miami for reimbursement of various domestic security initiatives
MAY 6, 2014
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
CC. SHERIFF
Page 36
3CC-3 Accept, 2013 Paul Coverdell National
Forensic Sciences Improvement Grant to improve the quality of forensic services
3CC-4 Grant Adjustment Notice with the
Florida Division of Emergency Management relating to the FY 2010 Homeland
Security Grant Program for Operation Stonegarden
Page 37
3CC-5 Accept, a High Intensity Drug
Trafficking Area Program Grant relating to expenses associated with the
Narcotics Task Force
3CC-6 Grant Adjustment Notice with the
U.S. Department of Justice for the Community Oriented Policing Services, Child
Sexual Predator Program Grant
DD. TOURIST DEVELOPMENT COUNCIL
Page 37
3DD-1 Second Amendment with the Cultural
Council of Palm Beach County amending the purchasing guidelines to allow for
“piggyback” purchases
REGULAR AGENDA
ADMINISTRATION
Page 38
4A-1 Living Wage Ordinance
4A-2 County
Administrator Selection Advisory Committee/RFP for selection of an Executive
Search Consultant to coordinate the search for the new County Administrator
Page 39
4A-3 Economic
Development Incentive Grant for Project Palm Tree
COUNTY ATTORNEY
Page 39
4B-1 Charter of the Southeast Florida Public
Market Fair Association, Inc.
CLERK &
COMPROLLER
Page 40
4C-1 Comprehensive Annual Financial Report – TIME
CERTAIN 10:30 A.M.
LIBRARY
Page 40
4D-1 Read Down Your Fines overdue fines reduction program for
children
OFFICE OF
FINANCIAL MANAGEMENT & BUDGET
Page 41
4E-1 Budget Transfers relating to the Sheriff’s
Mobile Data project
TOURIST
DEVELOPMENT COUNCIL
Page 42
4F-1 Tourist Development Ordinance
BOARD APPOINTMENTS
(Page
43)
MATTERS BY THE PUBLIC –
2:00 P.M. (Page 44)
STAFF COMMENTS (Page 45)
COMMISSIONER
COMMENTS (Page 46)
ADJOURNMENT (Page 46)
MAY 6, 2014
2C. SPECIAL
PRESENTATIONS – 9:30 A.M.
1. Presentation by Florida Power &
Light to Palm Beach County Water Utilities under the energy conservation
program
2. Proclamation declaring May 2014 as
“Teen Pregnancy Prevention Month” in Palm Beach County. (Sponsored by
Commissioner Valeche)
3. Proclamation declaring May 2014 as the
“25th Anniversary of the Westgate/Belvedere Homes Community
Redevelopment Agency” in Palm Beach County.
(Sponsored by Commissioner Burdick)
4. Proclamation declaring May 2014 as
“Juror Appreciation Month” in Palm Beach County. (Sponsored by Commissioner Abrams)
5. Proclamation declaring May 18 – 24,
2014 as “Water Reuse Week” in Palm Beach County. (Sponsored by Commissioner
Berger)
6. Proclamation
declaring May 3 – 11, 2014 as “National Travel and Tourism Week” in Palm Beach
County. (Sponsored by Mayor Taylor)
7. Proclamation
declaring May 2014 as “Building Safety Month” in Palm Beach County. (Sponsored
by Commissioner Valeche)
8. Proclamation
declaring May 18 – 24, 2014 as “Emergency Medical Services Week” in Palm Beach
County. (Sponsored by Commissioner Burdick)
9. Proclamation declaring May 2014 as
“International Internal Audit Awareness Month” in Palm Beach County. (Sponsored
by Mayor Taylor)
10. Proclamation
declaring May 12 – 16, 2014 as “Palm Beach County Small Business Week.”
(Sponsored by Commissioner Berger)
11. Proclamation
declaring May 25, 2014 as “National Missing Children’s Day” in Palm Beach
County. (Sponsored by Commissioner Santamaria)
12. Proclamation
declaring May 6, 2014 as “A Day of Giving” in Palm Beach County. (Sponsored by
Commissioner Vana)
13. Proclamation
declaring May 2014 as “National Transit Action Month” in Palm Beach County.
(Sponsored by Commissioner Vana)
* * * * * * * * * * * *
MAY 6, 2014
3. CONSENT AGENDA APPROVAL
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to approve:
Warrant List.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Type Meeting Date
Workshop February 25, 2014
Zoning February 27, 2014
Environmental Control Board March 11, 2014
Regular March 11, 2014
Workshop March 25, 2014
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
4. Staff recommends
motion to receive and file:
change orders, work task orders, minor contracts, final payments and
other items approved by the Contract Review Committee and by the department heads
for the Engineering Department; Facilities Development and Operations
Department; Water Utilities Department; Environmental Resources Management
Department; and the Department of Airports during November 2013. Countywide
C. ENGINEERING
& PUBLIC WORKS
1. DELETED
2. Staff recommends motion to approve: a Contract with Green Construction Technologies, Inc. (Green), in the amount of $248,398, for the construction of Loxahatchee River Road gravity wall repairs (Project). SUMMARY: Approval of this Contract will allow Palm Beach County to issue a notice to proceed to Green, a Broward County company, to begin construction of the Project. The Palm Beach County Small Business Enterprise (SBE) goal for all projects is 15% overall. The SBE participation proposed for the Project by Green is 1.61%. None of the other bidders met the SBE 15% goal. District 1 (MRE)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS Cont’d)
3. Staff recommends motion to approve:
A) Work Order No. 2013052-018 (Work Order), in the amount of $486,000, to mill and resurface Browns Farm Road from approximately four miles south of County Road 880 to approximately eight miles south of County Road 880 (Improvements) utilizing Palm Beach County’s (County) annual asphalt milling and resurfacing contract R2013-0235 with Community Asphalt Corp.; and
B) a Budget Transfer of $520,000 in the Transportation Improvement Fund from Reserves to the Improvements.
SUMMARY: Approval of this Work Order will allow the contractual services necessary to construct the Improvements. Approval of the Budget Transfer will allow funding in the Transportation Improvement Fund through the “Glades Area Roads Repair/Reconstruction” account. Per County PPM CW-F-050, this Work Order exceeds the threshold relating to staff approvals of contracts, thus requiring the Board of County Commissioners’ approval. District 6 (MRE)
4. Staff recommends motion to receive and file: Supplement No. 9 to project agreement dated August 16, 2005, R2005-1455, with K-F Group, Inc. (KFG), in a total amount of $95,442.88, for professional services for the preparation of design plans and construction bid documents for 60th Street from west of Royal Palm Beach Boulevard to State Road 7 Extension project. SUMMARY: Filing of this Supplement No. 9 will provide notification to the Board of County Commissioners, required under PPM CW-F-050 that the cumulative value of the additional services exceeds $250,000. Supplement No. 9, with a total amount of $95,442.88, resulted in a cumulative value of $338,400.91, for approved additional services. KFG is under contract as Palm Beach County’s project consultant. District 6 (MRE)
5. Staff recommends motion to adopt: a Resolution to vacate a portion of a three foot wide utility easement along the north line of Lot 1 of the plat of Okeechobee Garden Estates, as recorded in Plat Book 23, Page 181, Public Records of Palm Beach County, Florida. SUMMARY: Adoption of this resolution will allow the petitioner to vacate a portion of the easement to allow for redevelopment of the site. The petition site is located east of Military Trail, on the north side of Okeechobee Boulevard. District 7 (MRE)
D. COUNTY
ATTORNEY
1. Staff recommends
motion to approve: Amendment
No. 4 to the Agreement (R2010-1324) with the law firm of Edwards Wildman Palmer
LLP (formerly known as Edwards Angell Palmer & Dodge LLP) (Attorney), to
provide bond counsel and related legal services for the Palm Beach County,
Florida Public Improvement Revenue Bonds (Palm Tran Project), Series 2014. SUMMARY: The Attorney was selected as bond counsel for
the above financing by the County Financing Committee at the March 24, 2014 meeting.
This Amendment No. 4 confirms that selection by amending the existing Agreement
for bond counsel and related services between Palm Beach County and the
Attorney. Payment for the legal services
in connection with the bond issuance will be as provided for in the Agreement. Countywide
(PFK)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to ratify: signature of the Mayor on the Florida Department of
Education Project Application for the period July 1, 2014, through June 30,
2015, in an amount not to exceed
$224,853, for the Farmworker Jobs &
Education Program under Title I of the Workforce Investment Act. Summary: The Farmworker Jobs
& Education Program is funded by the Florida Department of Education to provide academic education and
vocational training to farm workers and their dependents to help participants
obtain permanent employment outside of farm work. Funding for Program Year 2014-2015
will provide enrollment and training services for 97 participants. The
emergency signature process was utilized because there was not sufficient time
to submit the application through the regular agenda process and meet the
submission deadline of April15, 2014. No
required match. Additional County funds of $5,052 are available in the 2014
budget. (Farmworker Jobs &
Education Program) Countywide (TKF)
2. Staff recommends
motion to receive and file: Sponsorship Agreement providing support to the
Mental Health Association of Palm Beach County, Inc., for the period March 7,
2014, through August 1, 2014, in an amount not to exceed $3,000. Summary: The Sponsorship Agreement will assist the
Mental Health Association of Palm Beach County, Inc., a non-profit community
organization in convening a series of public discussions and a half-day
conference focusing on an important community mental health issue. County funds
will help defray the estimated total cost for the program. In exchange for the
sponsorship, the County has been recognized in promotional materials and be
recognized at the events. More importantly, the County benefits from increased
public awareness of mental health issues and has been able to apply information
gathered in the sessions to needs considerations that are part of the
Financially Assisted Agencies 2014 Mental Health Services Request for Proposals
(RFP) development. This sponsorship agreement is being
submitted in accordance with Countywide PPM No. CW-O-051 to
allow the Clerk’s Office to note and receive this item. This Agreement was executed by delegated
authority. On February 4, 2014, the Board of County Commissioners authorized
the County Administrator to execute a sponsorship agreement for this purpose. Countywide (TKF)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
motion to approve: five Contracts for Provision of Ryan White Part A HIV Health Support Services with listed provider agencies
for the period March 1, 2014, through February 28, 2015, totaling $5,316,695, for Ryan White Part A
Treatment Extension Act of 2009 HIV Emergency Relief:
A) Compass, Inc. $ 549,117
B) FoundCare, Inc. $3,524,449
C) Health Care District of
Palm Beach County $
444,031
D) Legal Aid Society of Palm
Beach County, Inc. $ 289,245
E) Treasure Coast Health
Council, Inc. d/b/a Health Council of SE FL $ 509,853
Total $5,316,695
Summary: A notice of grant
award was received on January 23, 2014, from the Health and Human Services
Health Resources Services Administration (HRSA), issuing a partial award in the
amount of $2,294,338 in Formula and Minority AIDS Initiative (MAI)
funding. An additional grant award will
be issued at a later date. These contracts
are being funded based on level funding from the prior grant year. The contracts will be amended and the budget
will be aligned once the final notice of award has been received. These agencies are selected and recommended
for contracting through the Request for Proposal (RFP) process. These contracts cover services for HIV
affected clients which includes medical case management, medical care, pharmacy
oral health care, and substance abuse treatment. These contracts represent a modified reimbursement methodology to track
actual cost of service instead of units delivered. The change is in response to
a HRSA site visit report resulting in increased scrutiny and oversight of
program and administrative expenses. Employees Kimberly Rommel-Enright and Vicki
Tucci of Legal Aid Society of Palm Beach County, Inc., Marsharee Chronicle of
Compass, Inc., Julie Graham of Treasure Coast Health Council, Inc., and Lavan
Harper and Quinton Dames of FoundCare, Inc. serve on a County Advisory Board,
the HIV CARE Council.
Employee Mickale Linton of Legal Aid Society of Palm Beach County, Inc.
serves on a County Advisory Board, the Head Start-Early Head Start Policy
Council. These Boards provide no
regulation, oversight, management, or policy-setting recommendations regarding
the agency contracts listed above.
Disclosure of these contractual relationships at a duly noticed public
meeting is being provided in accordance with the provisions of Sect. 2-443, of
the Palm Beach County Code of Ethics. No
County funds are required. (Ryan White) Countywide
(TKF)
4. Staff recommends
motion to approve: appointment of the following individuals to the Palm Beach County HIV Comprehensive
AIDS Resources Emergency (CARE) Council for a term of three years beginning May
6, 2014:
Seat No. Appointment Seat
Requirement Term Expires
28 Kelly Martes State
Medicaid Agency 05/05/2017
17 Randall Rich Affected Communities 05/05/2017
Summary: The total
membership shall be no more than 33 members, per Resolution No. 2011-1560. The HIV CARE Council nominations process is
an open process with publicized criteria and legislatively defined conflict of
interest standards. These appointments successfully completed the HIV CARE
Council nominations process, and the HIV CARE Council has recommended their
appointment. (Ryan White) Countywide
(TKF)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. DELETED
6. Staff recommends motion to adopt: a Resolution repealing and replacing Resolution 2009-1549 establishing
the Community Action Advisory Board. Summary: A modified Resolution is necessary to clarify
the process for nominating and selecting members to serve on the Community
Action Advisory Board and to update various standard provisions in accordance
with County advisory board policy. Public sector members are appointed by the Board of County Commissioners,
low income sector members will be selected by a democratic process and the
Advisory Board will recommend individuals to fill the seats for the private sector. All nominations shall be approved by the
Board of County Commissioners and shall serve at the pleasure of the Board.
(Community Action) Countywide (TKF)
F. AIRPORTS
1. Staff recommends
motion to approve:
A) Amendment No. 1 to the
Construction Manager (CM) at Risk Contract with The Weitz Company, LLC for CM
at Risk Services for terminal improvements at Palm Beach International Airport
(PBIA) in the amount of $2,097,138 and 185 calendar days for Terminal Restroom
Renovations Phase 1 at PBIA; and
B) a Budget Transfer of $254,153 in the Airport
Improvement and Development Fund to provide budget for the Contract, plus an
additional 10% for permit and inspection fees, and unforeseen renovations. This includes a transfer from Reserves of
$254,153.
SUMMARY: The CM at
Risk Contract with The Weitz Company, LLC for CM at Risk Services for Terminal
Improvements at PBIA was approved by the Board on June 4, 2013 (R2013-0664).
The Contract is for two years with three one-year renewal options and is a task
order based contract for CM at Risk Services at PBIA. The Weitz Company, LLC is an Iowa based firm;
however, the work will be directly managed by their local South Florida office
in Palm Beach County. Approval of
Amendment No. 1 in the amount of $2,097,138 and 185 calendar days will provide
funds to complete Task W-1: Terminal
Restroom Renovations Phase 1 at PBIA.
This task authorization includes interior renovations to seven restrooms
in the Terminal and Concourses.
Passenger Facility Charge (PFC) funding of $2,087,526 is being utilized
to fund this project. The
Disadvantaged Business Enterprise
(DBE) goal for this contract was established at 13%. The total anticipated DBE
participation for this project is 13.29%.
Countywide (JCM)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
2. Staff recommends
motion to approve: First
Amendment to Fixed Based Operator Lease Agreement (Amendment) with Galaxy
Aviation of Lantana, Inc. (Galaxy), modifying insurance provisions and updating
non-discrimination language. SUMMARY: Galaxy provides fixed based operator services
at the Palm Beach County Park Airport (Lantana Airport) pursuant to the Fixed
Base Operator Lease Agreement dated December 17, 2013 (R2013-1795) (Lease).
Galaxy is a Florida corporation with its principal place of business in Boca
Raton, Florida. The Lease provides for
the lease of the general aviation facilities located at the Lantana Airport,
including the terminal building and aircraft hangars. This Amendment provides the option to allow
the County to continue to insure the buildings and improvements located at the
Lantana Airport under the County’s property, windstorm and flood insurance
policy for up to three years after which Galaxy will be required to obtain
separate coverage. Galaxy will reimburse
the County for any increased insurance costs, if any, associated with the
coverage. This Amendment also updates standard non-discrimination language. Countywide
(HJF)
3. Staff recommends
motion to approve: a Short Term Lease Agreement (Lease) with Enterprise
Leasing Company of Florida, LLC, d/b/a National Car Rental, a Delaware limited
liability company, (Enterprise) for the lease
of a rental car facility located at the Palm Beach International Airport
(Airport) commencing upon approval of the Lease, and expiring on December 31,
2014, with one automatic renewal for one month, resulting in net rental
revenues of approximately $30,293 over the initial term of the Lease. SUMMARY: This Lease provides for the short term lease of
a vacant rental car facility located at 2401 Turnage Boulevard at the
Airport. Enterprise is in the process of redeveloping
its existing rental car facility, which will result in a disruption of its
rental car operations. Enterprise has
requested the short term lease of a rental car facility located on the Airport;
however, it is in need of substantial refurbishment due the fact it has been
vacant for a number of years. Rental for
the initial term of the Lease is $130,293.
Enterprise has requested rental credit in an amount not to exceed
$100,000 toward the refurbishment and improvement of the facility. Approval of this
item will result in the refurbishment of a vacant on-Airport rental car
facility, which will make the site more desirable to future tenants as well as
generate additional lease revenue to the County. Countywide (HJF)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to:
A) adopt a Resolution of the Board of County
Commissioners of Palm Beach County, Florida: (I) authorizing the issuance of
not exceeding $18,000,000 in original aggregate principal amount of its Public
Improvement Revenue Bonds (Palm Tran project), Series 2014 for the purpose of
financing or refinancing the cost of certain transportation equipment for the
County’s Palm Tran paratransit transportation service, and paying certain costs
related thereto; (II) providing for the terms and payment of such series 2014
bonds; (III) providing for the rights, security and remedies of the holder
thereof; (IV) making certain covenants and agreements in connection
therewith; (V) delegating authority to
proper officials of the County, in consultation with the County’s financial
advisor, to select a qualified financial institution pursuant to a competitive
proposal process to purchase the series 2014 bonds and to award the sale of the series 2014 bonds to such
purchaser, subject to certain parameters and other matters set forth in this
resolution; (VI) authorizing the execution and delivery of a covenant agreement
with the purchaser of the series 2014 bonds to set forth additional covenants
of the county and matters relating to the series 2014 bonds as may be required
by the purchaser; (VII) authorizing the proper officials of the county to do
all other things deemed necessary or advisable in connection with the issuance
of the series 2014 bonds; (VIII)
providing for certain other matters in connection therewith; declaring
the County’s official intent to seek reimbursement for certain capital
expenditures made with respect to the acquisition of all or a portion of the
transportation equipment for the County’s Palm Tran paratransit transportation
service; and providing for an effective date;
B) approve Budget Amendment of $17,845,000 in
the $17.9M Revenue Bonds, Series 2014 Palm Tran Connection Equipment Capital
Fund to budget bond proceeds and costs of issuance;
C) approve Budget Amendment of $78,562 in the
$17.9M Revenue Bonds, Series 2014 Palm Tran Connection Equipment Debt Service
Fund to budget interest expense and a transfer from the General Fund; and
D) approve Budget Transfer of $78,562 in the
General Fund from General Government to establish an interfund transfer to the
$17.9M Revenue Bonds, Series 2014 Palm Tran Connection Equipment Debt Service
Fund for interest expense.
SUMMARY: On January 28, 2014, the Board directed staff
to purchase vehicles for Palm Tran Connection for use by three future private
providers. The cost to purchase the required vehicles is $17,767,000. The
County Financing Committee met on March 24, 2014, and approved this issuance to
be competitively bid as a direct bank placement as recommended by the County’s
Financial Advisor. The Board approved
Edwards Wildman Palmer LLP as Bond Counsel for this financing. As it is a
direct bank placement, Disclosure Counsel is not needed. This issue is a
covenant to budget and appropriate with an estimated annual debt service
payment of approximately $3,800,000 per year, for five years. The first full
debt service payment will be budgeted in FY 2015 with an interest only payment
in FY 2014 of approximately $79,000. Countywide (PFK)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET (Cont’d)
2. Staff recommends
motion to approve:
the appointment/reappointment of the following nominees to the Impact Fee
Appeals Board for the three year term May 6, 2014, through May 5, 2017:
Nominee Seat No. Requirement Nominated By
Reappoint
Michael
Haygood 1 Attorney Mayor Taylor
Vice
Mayor Burdick
Commissioner
Valeche
Commissioner
Abrams
Appoint
Charles
Millar 3 General
Public Commissioner Valeche
Reappoint
Richard
Kleisley 5 Developer Mayor Taylor
Vice
Mayor Burdick
Commissioner
Valeche
SUMMARY: The Impact Fee Appeals Board is
composed of five members as follows: one traffic engineer; one accountant; one attorney; one
representative of the general public and one developer/builder. Impact Fee Appeals Board members must be
qualified electors of Palm Beach County at least two years prior to their
appointment. This agenda item provides for the appointment/reappointment of
members to a three-year term that will expire May 5, 2017. Each of the nominees
has completed the required ethics training. Countywide (LB)
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: a First Amendment to the Interlocal Agreement
(R2008-0758) with the City of Fort Lauderdale (City) to extend the term of the
Agreement for interoperable radio communications through the countywide common
talk groups of the County’s 800 MHz Radio System to May 5, 2018. SUMMARY: The Agreement which provides the terms and
conditions under which the City can program into its radios and utilize the
countywide common talk groups for certain inter-agency communications expired
on May 5, 2013. The Agreement provided
for three renewal options, each for a period of five years. The City has approved a renewal to
retroactively extend the term of the Agreement to May 5, 2018 and the renewal
now requires Board approval. The terms
of the Agreement are standard and have been offered to all municipalities and
local branches of State/Federal agencies with 800 MHz trunked radio
capabilities. There are no charges
associated with the Agreement. The City
is required to pay all costs associated with the City’s subscriber units and to
comply with the established operating procedures for the System. The Agreement may be terminated by either
party, with or without cause. This First Amendment renews the term, updates the
notice provisions, updates the attachments, provides for disclosure of County
Code Section 2-421 - 2-440 establishing the Office of the Inspector General,
and provides for the exclusion of third party beneficiaries. Other than the changes set forth herein, all
other terms remain the same. (ESS) Countywide (JM)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
2. Staff recommends
motion to:
A) approve an Interlocal Agreement with the Town of
Ocean Ridge (Participant) for the provision of radio maintenance services; and
B) authorize the County Administrator or his designee to
execute amendments to the Agreement which do not change the term and/or cost
for services.
SUMMARY: The
Agreement with the Participant provides for the provision of radio equipment
maintenance services to be provided to the Participant by the Facilities
Development & Operations and Electronic Services & Security Division
(FDO/ESS). The services are to be charged on an hourly basis at a cost of
$65/hr/person and $97.50/hr/person for overtime work. In the event that the County must outsource
the labor, a separate labor rate is provided.
The maintenance costs for future years shall be determined by the
County’s agreement with Motorola. The FDO/ESS rates may be adjusted annually
with notification by June 1 (effective the following October 1) at the County’s
sole discretion, but in no event shall the Participant’s fee schedule exceed
the fee schedule applied to County departments.
The term of the Agreement is retroactive from April 1, 2014 to the
expiration date of the Participant’s Direct Connect agreement on November 1,
2017 (three years and seven months). There is one four-year renewal option. The Agreement may be terminated by either
party, with or without cause with a minimum of ninety days notice. (ESS) District 2 (JM)
3. Staff recommends
motion to approve: a First Amendment to the Interlocal Agreement
(R2009-1172) with the Town of Loxahatchee Groves (Town) to extend the term of
the Agreement for interoperable radio communications through the countywide
common talk groups of the County’s 800 MHz Radio System to July 20, 2019. SUMMARY: The Agreement which provides the terms and
conditions under which the Town can program into its radios and utilize the
countywide common talk groups for certain inter-agency communications expires
on July 20, 2014. The Agreement provided
for three renewal options, each for a period of five years. The Town has approved a renewal to extend the
term of the Agreement to July 20, 2019 and the renewal now requires Board
approval. The terms of the Agreement
are standard and have been offered to all municipalities and local branches of
State/Federal agencies with 800 MHz trunked radio capabilities. There are no charges associated with the
Agreement. The Town is required to pay all costs associated with the Town’s
subscriber units and to comply with the established operating procedures for
the System. The Agreement may be
terminated by either party, with or without cause. This First Amendment renews the term, updates
the notice provisions, updates the attachments, provides for disclosure of
County Code Section 2-421 - 2-440 establishing the Office of the Inspector
General, and provides for the exclusion of third party beneficiaries. Other than the changes set forth herein, all
other terms remain the same. (ESS) Countywide (JM)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to receive and file:
Various executed License Agreements as follows:
A) Standard License
Agreement for Use of County-Owned Property with Margaret Rita Boutros (North
County Senior Center);
B) Standard License Agreement for Use of
County-Owned Property with the Safety Council of Palm Beach County, Inc. (North
County Senior Center);
C) Standard License Agreement for Use of
County-Owned Property with the Palm Beach Jewelry and Antique Show, Inc.
(Judicial Center Parking Garage); and
D) Standard License Agreement for Use of
County-Owned Property with Boca Delray Division U.S. Naval Sea Cadet Corp
(Eagle Academy).
SUMMARY: In accordance with County PPM CW-O-051, all
delegated contracts, agreements and grants must be submitted by the initiating
Department as a receive and file agenda item.
The Standard License Agreements, dated from December 30, 2013 to March
11, 2014, have been fully executed on behalf of the Board of County
Commissioners (Board) by the County Administrator or his designee in accordance
with R2010-0333, as amended and approved by the Board on October 1, 2013 (the “Resolution”). These executed documents are now being
submitted to the Board to receive and file. (FDO Admin) Countywide (MJ)
5. Staff recommends
motion to approve:
A) a Utility Easement in favor of the Town of
Jupiter for a water utility line; and
B) a Utility Easement Agreement in favor of
Florida Power & Light (FPL) for underground electrical services and an
above ground transformer within the County’s Bert Winters Park.
SUMMARY: Bert
Winters Park is located on the west side of Ellison Wilson Road, just south of
Donald Ross Road in Juno Beach. The
County is in the planning stages of redeveloping the Park to incorporate the
recently purchased 1 acre Palm Beach Marine Institute site and a 1.54 acre
Frenchman’s Reserve PUD Civic site which will be conveyed to the County later
this year. During due diligence research
of the Park it was discovered that both a water utility line and an FPL underground
power line/conduit exist within the Park boundaries. However, easements have
never been processed to record their location.
The two non-exclusive easements only provide service to the Park
property and will be granted at no charge and recorded to provide notice of the
existence and location of the lines. (PREM) District 1 (HJF)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
6. Staff recommends
motion to receive and file: the
termination of the Lease Agreement (R88-2142d) with The Lord’s Place,
Inc., a Florida not-for-profit corporation, for the Head Start facility located in Pahokee effective June 30,
2014. SUMMARY: The Pahokee Head
Start site is located at 380 Dr. Martin Luther King, Jr. Boulevard in Pahokee
and is owned by the City of Pahokee, and leased to The Lord’s Place, Inc. (TLP)
through a Lease dated February 11, 1986, as amended (City Lease). Soon after
the City Lease was executed, the current facility was constructed by TLP. On December 13, 1988 (R88-2142D), the County
entered into a Lease Agreement with TLP (County Lease) to lease the facility
and has been providing Head Start services since January 1989. On September 24, 2013, the Board determined
the County would not apply for Federal grant funding to continue providing Head
Start services and supported Lutheran Services Florida, Inc. (LSF), assuming
the County’s role as principal grantee, in
partnership with the School Board of Palm Beach County and the Children’s
Services Council of Palm Beach County, in obtaining the grant award. The City, TLP, County and LSF have determined
that it is in the best interest for the City to enter into a new lease directly
with LSF for the Head Start facility.
Accordingly, the City has notified TLP that the City Lease will be
terminated on June 30, 2014. The City
and LSF are in negotiations to enter into a new lease for the continued
operation of a Head Start facility in Pahokee that is expected to commence on
July 1, 2014. The County will leave the
fire and intrusion alarm systems that were installed and these improvements
will become the property of the City upon the termination of the Lease as
provided for in the Lease. (PREM) District 6 (HJF)
7. Staff recommends
motion to approve: a Notice of Cancellation
of Lease Agreement with the City of Lake Worth (R89-22) for the Osborne
Community Center Head Start facility effective June 30, 2014. SUMMARY: On January 3, 1989 (R89-22), the
Board approved a Lease Agreement with the City of Lake Worth. The Lease permitted Community Services’ Head
Start to use approximately half of the Osborne Community Center in Howard Park
located at 1699 Wingfield Street. The
current term of the Lease expires December 31, 2019. On September 24, 2013, the Board determined
that the County would not apply for Federal grant funding to continue providing
Head Start services and supported Lutheran Services Florida, Inc. (LSF), a Florida
not-for-profit corporation, assuming the County’s role as principal grantee, in
partnership with the School Board of Palm Beach County and the Children’s
Services Council of Palm Beach County, in obtaining the grant award. The Lease provides for a thirty day
cancellation notice, and cancellation of this Lease will save the County
approximately $70,000 annually in maintenance costs. The County will also leave the fire and
intrusion alarm systems that were installed in the County’s portion of the Osborne
Community Center which shall become the City’s property upon surrender of the
premises. LSF is currently negotiating a
direct lease with the City and will be responsible for any charges imposed by
the City for use of the Center. (PREM) District 7 (HJF)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING
& BUILDING
1. Staff recommends
motion to approve: appointment of one new board member to the
Construction Industry Licensing Board:
|
Appoint |
Seat # |
Requirement |
Term |
Nominated by |
|
Michael T. McNamara |
8 |
Plumbing Contractor |
5/06/14-9/30/16 |
Mayor Taylor |
|
|
|
|
|
Vice Mayor Burdick |
|
|
|
|
|
Comm. Berger |
|
|
|
|
|
Comm. Valeche |
SSUMMARY: The
Construction Industry Licensing Board was established by Special Act, Laws of
Florida, Chapter 67‑1876, as amended. The
Special Act and, subsequently, 489.131, Florida Statutes (F.S.) sets forth the
membership of the Board, which consists of 15 members. Michael T. McNamara
applied for the vacant position which was left open upon the resignation of
Joseph Hennessey. The nomination represents a seat for the Plumbing Contractor,
as cited in the Special Act, and F.S. establishing the Construction Industry
Licensing Board. A Memorandum was sent to the Board of County Commissioners on
January 22, 2014, advising of the vacant position. No other nominations were
received. Countywide (SF)
K. WATER UTILITIES
1. Staff recommends
motion to approve:
A) Amendment No. 1 to the Contract with
Globaltech, Inc. for the Water, Wastewater and Reclaimed Water Improvements
Design Build Contract (R2012-0159) adding Builders Risk Insurance; and
B) Work Authorization No. 12 for Water Treatment
Plant No. 3 (WTP 3) Chemical Improvements in the amount of $833,148.51.
Summary: On January 24, 2012, Palm Beach County Board of County Commissioners
(BCC) approved the Contract for Water, Wastewater and Reclaimed Water
Improvements Design/Build Services with Globaltech, Inc. (R2012-0159). Builders Risk Insurance is being added to the
Contract as the County no longer provides self insurance coverage. Work
Authorization No. 12 will authorize replacement of the sulfuric acid piping,
install a corrosion inhibitor system for the deep injection well and provide
improvements to the chemical containment area at WTP 3. The Small Business Enterprise (SBE)
participation goal established by the SBE Ordinance (R2002-0064) is 15%
overall. The contract with Globaltech,
Inc. provides for SBE participation of 75% overall. This Authorization includes
96.21% overall participation. The
cumulative SBE participation, including this Work Authorization, is 91.08%
overall. Globaltech, Inc. is a Palm
Beach County and certified SBE Company. This project is included in the FY13-14
Capital Improvement Plan adopted by the Board of County Commissioners. (WUD Project No. 12-003) District 5
(JM)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
2. Staff recommends
motion to receive and file: The following two documents:
A) a
Contract with Energy Efficient Electric, Inc. in the amount of $179,354 for
Water Treatment Plant No. 8 (WTP No. 8) Wellfield Panel Upgrades. (WUD Project
No. 12-055) (District 2) (JM); and
B) Standard Potable Water and Wastewater Development Agreement with
Southern Investments Partnership, LP. No.
01-01226-000 (District 2)
Summary: In accordance with County PPM CW-0-051, all delegated
contracts/agreements/grants/procurement items must be submitted by the
initiating Department as a receive and file agenda
item. The documents have been fully
executed on behalf of the Board of County Commissioners (Board) by the County
Administrator/Director/Deputy Director of the Water Utilities Department in
accordance with Resolutions R93-1619, R96-0228, and R2003-0539 and are now
being submitted to the Board to receive and file.
3. Staff recommends
motion to approve: the Partial Release of a Utility Easement over
property owned by Comcast of Florida/Georgia/Pennsylvania, L.P. Summary: On May 4, 1995, a 32ʹ x 150ʹ utility
easement was granted to the County for public water and wastewater facilities
on the property identified by PCN 00-42-43-27-05-077-0931. This document will
release the County’s interest in a portion of the said utility easement
recorded in the Official Records of Palm Beach County, Book 8809, Pages
715-717, over property owned by Comcast of Florida/Georgia/Pennsylvania, L.P. The
Palm Beach County Water Utilities Department has determined that this portion
of easement is no longer needed and therefore recommends the release. District
5 (MJ)
4. Staff recommends
motion to approve: a Contract with Electron Corp. of South Florida for
the Telemetry Information Management System Improvements (TIMS) project in the
amount of $737,111. Summary: On February 19, 2014, four bids were
received for Project No. WUD 12-023 to provide and install new remote telemetry
units (RTU's) with programmable logic controllers (PLC's), antennas and solar
panels at 35 lift stations and replace electrical panels at five stations. The
low bidder, Electron Corp. of South Florida, is the lowest responsive,
responsible bidder in the amount of $737,111. Accordingly, Staff recommends
award of this Contract to Electron Corp. of South Florida in the amount of
$737,111. The Small Business Enterprise (SBE) participation goal established by
the SBE Ordinance (R2002-0064) is 15% overall. The contract with Electron Corp.
of South Florida provides for SBE participation of 95% overall. Electron Corp.
of South Florida is a Palm Beach company. This project is included in the
FY14-15 Capital Improvement plan adopted by the Board of County Commissioners.
(WUD Project No. 12-023) Districts 1, 2, 3, 5 & 6 (JM)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to:
A) approve Recreational Trails Program (RTP) Project
Agreement No. T13009 (Agreement) with the Florida Department of Environmental Protection (FDEP) for $175,566
to construct passive recreational facilities on the County’s Winding Waters
Natural Area, expiring two years from execution;
B) authorize the County Administrator, or his designee,
to sign all future time extensions, and other forms associated with this
Agreement and necessary minor amendments that do not change the scope of work
or terms and conditions of the Agreement;
C) execute
a Notice of Limitation of
Use/Site Dedication identifying the Winding Waters Natural Area as an outdoor
recreation area for the use and benefit of the general public in perpetuity;
and
D) approve
Budget Amendment of
$175,566 in the Environmental Resources Capital Projects Fund to recognize the
award.
SUMMARY: County
staff applied for and received a grant from the FDEP under the RTP, funded by
the United States Department of Transportation, to help fund the construction
of passive recreational facilities as part of the Winding Waters Natural Area
Trail System (Project). The total
Project cost is expected to be $351,132. The Project was selected to receive a
RTP grant award of $175,566 (50% of the total expected Project cost). The
County’s match of $175,566 is provided from non-ad valorem funds within the
Natural Areas Fund. The Agreement will become effective upon execution
by FDEP and will expire two years following its execution. A Notice of
Limitation of Use/Site Dedication dedicating the Winding Waters Natural Area as
an outdoor recreation site for the use and benefit of the general public must
be recorded in the public records as part of the RTP grant documentation. The
minimum dedication timeframe required by the FDEP is 99 years; however, staff
recommends dedication in perpetuity. District 1 (SF)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
2. Staff recommends
motion to:
A) approve Grant
Agreement FWC-13130 with the Florida Fish and Wildlife Conservation Commission
(FFWCC) to provide up to $50,000 pass-through Federal funding (CFDA 15.605) and
$10,000 of state funding (CFSA 77.007) for constructing Juno Pier Site
artificial reef, expiring August 31, 2014;
B) authorize the County
Administrator, or his designee, to sign all future time extensions, task
assignments, certifications, and other forms associated with this grant, and
necessary minor amendments that do not change the scope of work, terms or
conditions of this grant;
C) approve naming a portion of this artificial reef
created by deployment of donated concrete materials, Kwiecinski Reef;
D) approve Budget Amendment of $70,000 in the Environmental Enhancement Saltwater
Fund, including a transfer from Reserves
of $90,000 for a total of $160,000 in project funding for the Juno Pier Site
artificial reef;
E) adopt Resolution
authorizing the Clerk of the Board to disburse $90,000 from the Vessel
Registration Fee Trust Fund to provide matching funding for this artificial reef
project; and
F) authorize the
County Administrator, or his designee, to sign Work Order 0640-7 under the
Annual Artificial Reef and Breakwater Contract for up to $160,000 which will
cover artificial reef construction by Vance Construction Co. (a West Palm Beach
company) at Juno Pier Reef Site.
SUMMARY: The FFWCC
Grant Agreement will reimburse the County up to $60,000 for placing
approximately 900 tons of limestone boulders at Juno Pier Reef Site. Mr. Jim Kwiecinski will donate $10,000 to the
County to cover a portion of the cost for placing donated concrete for naming
rights to that portion of placed material.
Total project cost is $160,000.
The Resolution and Budget Transfer from County Vessel Registration Fees,
a non-ad valorem source, will cover the County’s $90,000 cost which includes a
50% cost share for the FFWCC grant ($60,000) and $30,000 for deployment of
donated materials. District 1 (SF)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
3. Staff recommends
motion to:
A) adopt a Resolution for Assistance through Florida Inland Navigation District
(FIND) Waterways Assistance Program authorizing submission of a grant
application requesting $251,875 of the estimated $503,750 associated with
construction of the Old Bridge Park Natural Area;
B) adopt a Resolution for Assistance through FIND
Waterways Assistance Program authorizing submission of a grant application
requesting $166,800 of the estimated $333,600 associated with construction of
the Peanut Island Erosion Control & Artificial Reef Project;
C) adopt a Resolution for Assistance through FIND
Waterways Assistance Program authorizing submission of a grant application
requesting $118,150 of the estimated $236,300 associated with construction of
the Torry Island Reef Project;
D) authorize the County Administrator, or his designee, to
sign all future time extensions, task assignments, certifications, statements,
and other forms associated with these agreements, and necessary minor
amendments that do not significantly change the scope of work, terms or
conditions of these agreements; and
E) authorize
the Director of the
Department of Environmental Resources Management to serve as Liaison Agent with
FIND for these projects.
SUMMARY: The FIND grant application process involves
two steps. County staff submitted initial grant proposals for reimbursement
funding of $251,875 (Old Bridge Park Natural Area); $166,800 (Peanut Island
Erosion Control & Artificial Reef Project); and $118,150 (Torry Island Reef
Project) by the April 1, 2014 deadline.
However, the initial proposal remains incomplete until the BCC adopts a
resolution for each of the three proposed projects. FIND requires that the application be deemed
complete by May 30, 2014; adoption of this agenda item will complete the
County’s application. The selection
process is competitive. If successful in
receiving approval for funding, the deadline for spending the grant(s) will be September
2016 with the possibility of a one-year extension. The County’s (50%) matching
share of up to $536,825 is anticipated from a combination of state grants,
Pollution Recovery Trust, Vessel Registration, and Manatee Protection funds to
be determined depending on the award amount.
Awards are expected to be announced in September 2014. Districts 1, 6 & 7 (SF)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
4. Staff recommends
motion to approve:
reappointments of two members to the Groundwater and Natural Resources
Protection Board (GNRPB) for a term of three years beginning May 6, 2014,
through May 5, 2017:
Nominee Representing Seat No. Nominated By
William Snow Professional
Engineer 1 Palm
Beach Chapter –
Florida Engineering Society
Allen Trefry Member of an Environmental 3 Arthur R. Marshall
Organization Foundation
& Florida
Environmental
Institute, Inc.
SUMMARY: Ordinance 92-20, as amended,
and Article 2.G.3.F.3 of the Unified Land Development Code (ULDC) provide for a
seven member GNRPB. The membership
consists of one professional engineer, one attorney, one hydrologist or hydrogeologist,
one citizen possessing expertise and
experience in managing a business, one biologist or chemist, one citizen of
PBC, and one member of an environmental organization. Ordinance 92-20 and Article
2.G.3.F.3. of the ULDC requires Seat No. 1 be
filled by a Professional Engineer and Seat No. 3 be filled by a member of an
environmental organization. William Snow has disclosed that he is employed with
AECOM. AECOM contracts with the County for architectural, engineering,
and construction services. The GNRPB provides no regulation, oversight,
management, or policy-setting recommendations regarding AECOM contracts.
Disclosure of this contractual relationship at a duly noticed public meeting is
being provided in accordance with the provisions of Sec. 2-443, of the Palm
Beach County Code of Ethics. No
other nominations were received. Countywide (SF)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to:
A) ratify the signature of the Mayor on a Waterways Assistance Program (WAP) Grant Application submitted to Florida
Inland Navigation District (FIND) on March 31, 2014, requesting $750,000 to
fund 50% of the construction costs associated with the redevelopment of the
west side of Burt Reynolds Park;
B) adopt
Resolution for Assistance under the FIND WAP for grant funding for Burt
Reynolds Park for construction costs associated with the redevelopment of the
west side of the park in the amount of $750,000;
C) authorize
the County Administrator or his designee to execute the Grant Project
Agreement, future time extensions, task assignments, certifications, standard
forms, or amendments to the Agreement that do not change the scope of work or
terms and conditions of the Agreement, if the grant is approved; and
D) authorize the Director of the Parks and
Recreation Department to serve as Liaison Agent with FIND for this project.
Summary: The
total cost of the project identified in the FIND WAP Grant Application is
$1,500,000. This Grant Application requests up to $750,000 (50%) to fund
construction cost associated with redevelopment of the west side of Burt
Reynolds Park. On March 28, 2014, the County also submitted a Grant Application to the Florida Fish and Wildlife
Conservation Commission (FFWCC) Florida Boating Improvement Program (FBIP)
requesting a $300,000 grant to help pay for construction. If
the grants are awarded, the balance of the project will be funded using money
from the Palm Beach County Florida
Boating Improvement Program (PBC FBIP). Due to grant-related items requiring
timely execution by the County, staff is requesting
Board approval for the County Administrator or designee to approve grant
documents and the Parks and Recreation Director to act as the Liaison for this
project. District 1 (AH)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
2. Staff recommends
motion to:
A) ratify the signature of the Mayor on a Waterways Assistance Program (WAP) Grant Application submitted to Florida
Inland Navigation District (FIND) on March 28, 2013, requesting $1,254,604 to
fund 23.5% of the construction costs associated with the Waterway Park boat
launching facility;
B) adopt Resolution for Assistance under the FIND WAP for grant funding for the
Waterway Park project in the amount of
$1,254,604;
C) authorize
the County Administrator or his designee to execute the Grant Project
Agreement, future time extensions, task assignments, certifications, standard
forms, or amendments to the Agreement that do not change the scope of work or
terms and conditions of the Agreement, if the grant is approved; and
D) authorize the Director of the Parks and
Recreation Department to serve as Liaison Agent with FIND for this project.
Summary: This Grant
Application requests up to $1,254,604 from the FIND WAP to pay for 23.5% of the estimated $5,350,000 in construction
costs associated with the development of the Waterway Park boat launching facility. In 2013, FIND awarded the County $1,420,396
or 26.5%, R2013-1742, of the revised construction cost estimate for this
project. If this requested grant is
awarded, the two FIND grants will pay for 50% of the project costs. The balance of the project will be funded
from the 2004 $50 Million
Waterfront Access and Preservation General Obligation Bond Issue and a $400,000
Florida Fish and Wildlife Conservation Commission Florida Boating Improvement
Program grant, R2014-0301. Due to
grant related items requiring timely execution by the County, staff is
requesting Board approval for the County Administrator or designee to approve
grant documents and the Parks and Recreation Director to act as the Liaison
Agent for this project. District 1 (AH)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
3. Staff recommends
motion to:
A) ratify the signature of the Mayor on a Florida Boating Improvement
Program (FBIP) Grant Application submitted to Florida Fish and Wildlife
Conservation Commission (FFWCC) on March 28, 2014, requesting $300,000 to fund
30% of the construction costs associated with the redevelopment of the west
side of Burt Reynolds Park;
B) adopt
Resolution for assistance
under the Florida Boating Improvement Program for grant funding for Burt Reynolds Park for construction costs
associated with the redevelopment of the west side of the park in the amount of
$300,000;
C) authorize the County Administrator or
his designee to execute the Grant Agreement, as well as task assignments,
certifications, standard forms, or amendments to the Agreement that do not
change the scope of work or terms and conditions of the Agreement, if the grant
is approved; and
D) authorize the Director of the Parks and
Recreation Department to serve as Liaison Agent with FFWCC for this project.
Summary: This Grant
Application requests up to $300,000 from the FFWCC FBIP to pay for 30%
of the grant project cost of $1,000,000 for construction costs associated with redevelopment of the west side of Burt
Reynolds Park. On March 31, 2014, the
County also submitted a grant
application to the Florida Inland Navigation District Waterways Assistance Program requesting
a $750,000 grant to help pay for construction.
If the grants are awarded, the
balance of the project will be funded using money from the Palm Beach County Florida Boating
Improvement Program and $20,000 (2%) of
Park and Recreation Department staff costs for construction oversight as in‑kind
services. Due to grant-related items
requiring timely execution by the County, staff is
requesting Board approval for the County Administrator to approve grant
documents and the Parks and Recreation Director to act as the Liaison for this
project. District 1 (AH)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
4. Staff recommends
motion to receive and file: the
following original executed
Entertainment Contractor Agreements for community events:
A)
Warren Bradley Raker, The Crush concert; Canyon Town Center Amphitheater on January 18, 2014;
B) James Robinette, Inc., Riverdown concert;
Sunset Cove Amphitheater on January 25, 2014;
C) Peter Sarfati, Solid Brass concert; Seabreeze
Amphitheater on February 14, 2014;
D) Johnnie Riles, Blues Therapy & Jazz
concert, Canyon Town Center Amphitheater on February 15, 2014;
E) Gary Frost, Big Vince and the Phat Cats
concert, Seabreeze Amphitheater on March 14, 2014; and
F) Soars High Productions Inc., JP Soars concert, Canyon Town Center Amphitheater on March 22, 2014.
Summary: The Parks and Recreation Department produces
cultural activities to promote the quality of life in the communities we serve. The
Parks and Recreation Department produced six popular cultural events at our
Canyon Town Center, Seabreeze and Sunset Cove Amphitheaters. These events were attended by an estimated
4,050 people and generated positive support and goodwill for the County. A sponsorship from GL Homes offset the
expenses of the concerts at the Canyon Town Center Amphitheater. In
accordance with County PPM CW-O-051, all delegated contracts/agreements/grants
must be submitted by the initiating Department as a Receive and File agenda
item. The Entertainment Contractor
Agreements have been fully executed on behalf of the Board of County
Commissioners (Board) by the County Administrator/Director/Assistant Director
of the Parks and Recreation Department in accordance with Resolution 2008-1109,
amended by Resolutions 2010‑0644 and 2014-0168, and are now being
submitted to the Board to receive and file. Districts 1 & 5 (AH)
5. Staff recommends
motion to receive and file: executed Independent Contractor Agreements received
during the month of March:
A) Theresa A. Ruckert, Gentle Yoga
Instructor, Therapeutic Recreation Complex, for the period April 1, 2014,
through September 30, 2014;
B) Sally Welsh-Chapela, Water Fitness
Instructor, Therapeutic Recreation Complex, for the period April 1, 2014,
through September 30, 2014; and
C) Kiril Zahariev, USA Swimming
Coach, North County Aquatic Complex, for the period May 1, 2014, through
September 30, 2014.
Summary: In accordance with County PPM CW-O-051, all
delegated contracts/agreements/grants must be submitted by the initiating
Department as a Receive and File Agenda Item.
These Independent Contractor Agreements have been fully executed on
behalf of the Board of County Commissioners (Board) by the County
Administrator/Director/Assistant Director of the Parks and Recreation
Department in accordance with Resolution 94-422, amended by Resolutions
2002-2103, 2007-0409, and 2012-0168, and are now being submitted to the Board
to receive and file. Districts 1 & 3 (AH)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
6. Staff recommends
motion to receive and file: the following original executed Sponsorship
Agreement:
Boynton
Beach Associates XVIII, LLLP, cash sponsorship of a series of ten concerts and
twelve movie nights, Canyon Town Center Amphitheater, for the period January
15, 2014, through December 30, 2014.
Summary: In accordance with County PPM CW-O-051, all
delegated contracts/agreements/grants must be submitted by the initiating
Department as a Receive and File agenda item.
The Sponsorship Agreement has been fully executed on behalf of the Board
of County Commissioners (Board) by the County Administrator/Director/Assistant
Director of the Parks and Recreation Department in accordance with Resolution
2008-0442, and is now being submitted to the Board to receive and file. These sponsored events help offer a balanced
schedule of events which promote the quality of life in the communities we
serve. District 5 (AH)
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends motion to receive and file: a Contract executed on April 22, 2014 with the Palm Beach County Law Enforcement Exchange, Inc. (LEX) for $100,000, for a Countywide Program Director, for the period of October 1, 2013, through September 30, 2014. SUMMARY: This document has been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Executive Director of the Criminal Justice Commission in accordance with R2013-1450 that was approved by the Board on October 22, 2013 and is now being submitted to the Board to receive and file. The LEX project was initiated through grant funds provided by the Criminal Justice Commission. LEX is an organization comprised of criminal justice agencies sharing information through a formalized network that is designed to create inter-agency collaboration. In an effort to further enhance law enforcement coordination, the LEX Program Director will facilitate data and information sharing on a county-wide basis between 25 agencies, Palm Beach County Sheriff’s Office, state and federal law enforcement at the county and municipal level. Countywide (PGE)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION (Cont’d)
2. Staff recommends
motion to:
A) receive
and file Amendment No. 0002 to the
Memorandum of Understanding with the Department of Children and Families (DCF)
to extend the grant period from March 28, 2014 to June 30, 2014 and increase
the total grant award amount to $315,717.46;
B) receive and file Contract with the Jerome Golden Center for Behavioral Health, Inc., a not-for-profit agency, reinstating and amending expired contract (R2012-1293) to extend the term from March 28, 2014 to June 30, 2014, and increase the amount to $243,019.46; and
C) approve
an upward Budget Amendment of $4,199 in the Criminal Justice Grant Fund to
reflect the interest applied.
SUMMARY: These documents have been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Executive Director of the Criminal Justice Commission in accordance with R2011-1078 that was approved by the Board on July 19, 2011 and are now being submitted to the Board to receive and file. In September 2011, The Jerome Golden Center for Behavioral Health, Inc., formerly known as the Oakwood Center of the Palm Beaches, Inc., received $132,968 of the DCF grant funds to provide supportive housing, mental health and substance abuse treatment services to dually-diagnosed repeat offenders. In July 2012, the grant funds from DCF, which are for a three year period, were extended to March 28, 2014. During this time, the contract with Jerome Golden was also extended to March 28, 2014, adding an additional $105,852.46 for a total not to exceed $238,820.46 (R2012-1293). On March 25, 2014, the grant funds from DCF were extended to June 30, 2014 and increased to $315,717.46 to reflect the interest applied (Amendment No. 0002). This allowed the contract with Jerome Golden to be extended to June 30, 2014, increasing the amount to a total not to exceed $243,019.46. Countywide (PGE)
S. FIRE RESCUE
1. Staff recommends
motion to approve: a First Amendment to Interlocal Agreement Relating to Aeromedical Emergency
Medical Services with the Health Care District of Palm Beach County effective
retroactively to December 31, 2013, through September 30, 2014. Summary: On
December 7, 2010, the parties entered into an Interlocal Agreement Relating to
Aeromedical Emergency Medical Services. The
Agreement provides Aeromedical services to the citizens of Palm Beach County by
the partnering of the two agencies utilizing Palm Beach County Fire Rescue
licensed Paramedics and the Health Care District’s air ambulance
helicopters. The Agreement (R2010-2023)
expired on December 31, 2013. This First
Amendment will be effective retroactively to December 31, 2013 and remain in
effect through September 30, 2014. Countywide (SB)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to approve:
A) a wireless node fee; and
B) a new rate structure for network services provided to institutional
customers who qualify for the Schools and Libraries “E-rate” Program.
SUMMARY: The
above-referenced fee and rate are applicable to network services provided by
Palm Beach County Information Systems Services to external agencies. The monthly node fee will apply to wireless
devices added to our network, such as WiFi radios for providing public wireless
services at an external customer’s site.
The E-rate equivalent structure will establish a special discounted rate
for E-rate eligible organizations, i.e., schools and libraries, when the County
is not the primary provider for their network services. The discount will be equivalent to the E-rate
paid by the School District to their primary service provider. These standard
rate structures will be applicable to all future agreements for supplemental
services provided to external agencies.
This program builds upon Palm Beach County’s history of collaboration with
public sector agencies which has resulted in service improvements for the
connected agencies, cost savings to the taxpayers, revenues to the County, and
other intangible benefits. Countywide
(PFK)
2. Staff recommends
motion to:
A) rescind the Interlocal Agreement (R2011-1216) dated August
16, 2011;
B) approve the Interlocal Agreement for network services with Palm Beach County and the Town of
Juno Beach; and
C) authorize the County Administrator or his
designee, ISS Director, to approve and execute Task Orders associated with
these services, up to a maximum
dollar value of $50,000 per Task Order.
SUMMARY: The Town of Juno Beach (Town) has an
existing Interlocal Agreement with Palm Beach County for Network Services
(R2011-1216) and wishes to replace this Interlocal Agreement to include current
contract standards and reduce their monthly internet fees. The Town’s monthly network services costs
will decrease from $495 to $486 based
on the revised fee structure approved by the Board of County Commissioners on
January 14, 2014. The County’s
revised annual revenue in FY 2014 is $5,868.
The Florida LambdaRail LLC has approved connection of the Town to the
Florida LambdaRail network. District 1 (PFK)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES (Cont’d)
3. Staff recommends
motion to approve: First Amendment to the Agreement R2013-1454 with Nonprofits First, Inc. SUMMARY: Nonprofits First, Inc. (Nonprofits) has an existing agreement with Palm
Beach County for Network Services (R2013-1454) and wishes to amend this
agreement to update the non-discrimination language to current contract
standards and reduce their monthly internet fees. Nonprofits monthly network services costs
will decrease from $300 to $270 based
on the revised fee structure approved by the Board of County Commissioners on
January 14, 2014. The County’s
revised annual revenue in FY 2014 is $3,360.
The Florida LambdaRail LLC has waived their fee and approved connection
of Nonprofits to the Florida LambdaRail network. District 3 (PFK)
4. Staff recommends
motion to approve: First Amendment to Interlocal Agreement R2013-1673 with the Loxahatchee River Environmental
Control District. SUMMARY: The Loxahatchee River
Environmental Control District (District) has an existing agreement with Palm
Beach County (R2013-1673) for Network and GIS Hosting Services and wishes to
amend this agreement to update the non-discrimination language to current
contract standards, reduce their monthly internet fees and add GIS Map Server
Services. The reduction in monthly internet fees will decrease the District’s
monthly network services costs from $298 to $268 based on the revised fee
structure approved by the Board of County Commissioners on January 14,
2014. The additional GIS map server services
will increase the District’s monthly GIS hosting services from $50 to
$125. The County’s revised annual
revenue for both network and GIS hosting services in FY 2014 is $4,386 and
includes a one-time revised $500 installation and $250 for new service setup
fees. The Florida LambdaRail LLC has
approved connection of the District to the Florida LambdaRail network. District
1 (PFK)
X. PUBLIC SAFETY
1. Staff
recommends motion to receive and file:
A) U.S. Department of Justice Office on
Violence Against Women, Domestic Violence Homicide Prevention Demonstration
Initiative (2013-HI-AX-K012) Adjustment Notice to extend the grant period for
an additional seven months to September
30, 2014; and
B) First Amendment to Contract (R2013-1455) with Aid to Victims of Domestic
Abuse, Inc. which extends the completion date from March 31,
2014 to September 30, 2014; and
C) First Amendment to Agreement (R2013-1456) with Florida State University
Board of Trustees which extends the completion date from March 31,
2014 to September 30, 2014.
SUMMARY: On June 4,
2013, the Board of County Commissioners approved the acceptance of the U.S.
Department of Justice, Office on Violence Against
Women (OVW) Grant No. 2013-HI-AX-K012 in the amount of $200,000 with no County
matching funds required. On February 7,
2014, an administrative no cost extension was granted by OVW to extend the
project end date from March 31, 2014 to September 30, 2014. The extension was
granted to all project participants to address the delay in appointing the
project’s national evaluator as a result of the federal government shut down at
the end of 2013. R2013-0705 authorizes the County Administrator or his
designee to execute contracts, amendments/modifications utilizing funding from
the Department of Justice, Office on Violence Against
Women on behalf of the Board of County Commissioners. Countywide (PGE)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
2. Staff recommends
motion to approve: the splitting of one full-time Cook II position (Pay
Grade 09) into two part-time Cook II positions at twenty hours per week at the
Highridge Family Center. SUMMARY: The Highridge Family Center is a residential
facility for sixty “at-risk” youths, who are provided three months of
behavioral modification and family therapy.
During their stay, they are provided nutritional meals and a positive
and consistent dining experience. On a
weekly basis, the kitchen provides over 1,400 meals to residents. The splitting of one full-time Cook II
position into two part-time Cook II positions at twenty hours per week will
allow for more flexible, effective, and efficient scheduling of kitchen and
dining staff at the Highridge residential facility for youths. Countywide
(PGE)
3. Staff recommends
motion to approve: the at-large appointments of the following individuals to the Emergency Medical Services
Advisory Council (EMS Council) for the term from May 6, 2014 to September 30,
2017:
Nominee Seat No. Seat Requirement Nominated by:
Roger Kirk 18 PBC
Independent Hospital CEO Self
Mark Bryan 20 PBC Tenet Hospital CEO Tenet Healthcare
Gina Melby 19 PBC
HCA Hospital CEO HCA
East Florida Division
SUMMARY: Per Resolution (2014-0100), the Board of
County Commissioners (BCC) approved a representative make-up of the Emergency
Medical Services Council to include twenty members. Thirteen members are
representatives of the various components of the EMS system with specific
requirements and seven members are Commission District Consumer
appointments. Previously, the EMS
Advisory Council had one established hospital CEO seat and now, with the new
Resolution 2014-0100, we have established a total of three hospital CEO
seats. These three seats represent one
HCA Hospital CEO, one Tenet Hospital CEO, and one Independent Hospital CEO. The
new Resolution allows the HCA and Tenet Hospital Regional CEOs to each nominate
a CEO from their respective organizations and the six
Independent Hospital CEO’s to each have the opportunity to make their
nominations, and the BCC to select one of each of the nominations to fill each
hospital CEO seat. A letter was sent to
Palm Beach County Hospital and Regional Hospital CEOs on March 3, 2014 seeking
nominations for the above three at-large seats. Countywide (PGE)
AA. PALM
TRAN
1. Staff recommends
motion to approve: an
Agreement with the South Florida Regional Transportation Authority (SFRTA) to
provide space, equipment, and personnel at its Tri-Rail ticket office, located
at the Downtown West Palm Beach Intermodal Facility, for the sale of Palm Tran
bus passes. Summary: Palm Tran has identified a need for an additional, customer convenient
facility for the sale of both discounted and full price Palm Tran bus passes.
Under this Agreement, SFRTA will provide space and personnel to sell Palm Tran
bus passes from its station office located at the Intermodal Facility. Palm
Tran will provide a computer, training, equipment, and will reimburse SFRTA 50%
of the cost for one full-time clerical employee. The FY 2014 cost for this
Agreement is included in Palm Tran’s approved budget. This Agreement continues in effect until
terminated by either party. Countywide (DR)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
AA. PALM
TRAN (Cont’d)
2. Staff recommends
motion to approve:
A) an upward Budget Amendment of $279,328 in
the Palm Tran Grant Fund for a Joint Participation Agreement with the Florida
Department of Transportation for increased bus service on Route 73; and
B) an upward Budget Amendment of $279,328 in the
Palm Tran Operating Fund to account for the transfer from the Grant Fund.
SUMMARY: On September 10, 2013, the Board of County Commissioners approved a
Joint Participation Agreement (JPA) R2013-1209 with the Florida Department of
Transportation (FDOT) for operating funds to increase service on Route 73,
expanding the service along Boynton Beach Boulevard from Military Trail west to
441. The JPA provides funds for two years
and became effective when it was executed by FDOT on October 18, 2013. These upward budget amendments increase Palm
Tran’s budget to account for this award.
The JPA provides funding for 50% of the cost of the increased bus
service. The other 50% is funded with ad
valorem funds and is included in Palm Tran’s current budget. District 5
(DR)
3. Staff
recommends motion to:
A) receive and file the executed FY 2012 Section 5307 Federal
Transit Administration (FTA) Grant Agreement of $14,762,445 allocated to Palm
Beach County; and
B) approve an upward Budget Amendment of $1,153,478 in
the Palm Tran Grant Fund to reconcile the FY 2014 budget to the actual award
amount.
Summary: In accordance with County PPM CW-0-051, all delegated contracts,
agreements and grants must be submitted by the initiating Department as a
receive and file agenda item. The FTA Grant Agreement has been fully executed
on behalf of the Board of County Commissioners (BCC) by the Palm Tran Executive
Director or Assistant Director through the County Administrator in accordance
with Resolution R2013-1469, approved by the BCC on October 22, 2013. This document is now being submitted to the
BCC to receive and file. The current
budget reflects the anticipated grant award when the budget was approved. This upward budget amendment will reconcile
the current budget to the actual grant award. Countywide (DR)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
BB. MEDICAL
EXAMINER
1. Staff recommends
motion to:
A) receive and file the
2013 Paul Coverdell Forensic Sciences Improvement Grant (2013-CD-BX-0018)
through the Florida Department of Law Enforcement to receive $1,500 to pay for
forensic odontology services, for the period October 1, 2013, through March 31,
2015; and
B) approve a Budget Amendment of $1,500 in the General
Fund to recognize the grant award.
SUMMARY: The National Institute of
Justice has awarded a Paul Coverdell Forensic Sciences Improvement Grant to the
Palm Beach County Medical Examiner’s Office, through the Florida Department of
Law Enforcement. The grant funding will be used to provide forensic odontology
services to assist in identifying deceased whose identity was unable to be
known through other sources. On June 4,
2013, the County Administrator or his designee was authorized to execute future
grant agreements, amendments, and modifications with the Florida Department of
Law Enforcement. No County match is
required for this grant. Countywide (PGE)
CC. SHERIFF
1. Staff recommends
motion to receive and file: Grant Adjustment Notices 1 through 3, which
amend the grant project; and Grant Adjustment 4, which extends the grant period
from March 31, 2014, through September 30, 2014. SUMMARY: On October 16, 2012, the Board of County
Commissioners accepted this award to provide $376,252 in reimbursable funding. The original grant period was October
1, 2012 through March 31, 2014 (R-2012-1583). The purpose of this grant is to increase the efficiency of the crime lab
through equipment, contractual services and training support. Grant
Adjustments 1 through 3 modifies the scope of the project, which does not
impact the award value or time period.
However, Grant Adjustment 4 extends the grant period from March 31, 2014
through September 30, 2014. There is no
match requirement associated with this award. No additional positions are
needed and no additional County funds are required. Countywide
(PGE)
2. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office, Memorandum of
Agreement with the City of Miami, for a FY ’13 Urban Area Security Initiative
Grant to provide $495,908.48, effective until March 31, 2015; and
B) approve a Budget Amendment of $495,909 in the
Sheriff’s Grant Fund.
SUMMARY: This Memorandum of Agreement provides a means
of funding various domestic security activities within the County and Region 7
using federal Urban Area Security Initiative funds through the City of Miami,
as the Miami UASI’s fiscal agent. There
is no match requirement associated with this award. No additional positions are needed and no
additional County funds are required. Countywide (PGE)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
3. Staff recommends
motion to:
A) accept a
Subrecipient Agreement for Federal Grant Funding Assistance Through Florida’s
Administering Agenda: The Florida Department of Law Enforcement for the “FY
2013 Paul Coverdell Forensic Sciences Improvement Act Formula Grant Program” in
the amount of $28,144 for the period of October 1, 2013, through March 31,
2015; and
B) approve a Budget Amendment of $28,144 in the
Sheriff’s Grant Fund.
SUMMARY: The National Institute
of Justice awarded these funds to the Florida Department of Law Enforcement for
the “2013 Paul Coverdell
National Forensic Sciences Improvement Grant.”
On August 21, 2013, the Palm Beach
County Sheriff’s Office was awarded funds to improve the quality of forensic
services. Funds provided will be used for: travel, training, supplies and to
pay overtime and benefits for Latent Print Examiners, Firearm Examiners, and
Evidence Technician staff. There
is no match requirement associated with this award. No additional positions are needed and no
additional County funds are required.
Countywide (PGE)
4. Staff recommends
motion to:
A) receive and file Modification No. 2 to Subgrant Agreement between the Florida Division of Emergency Management
and the Palm Beach County Sheriff’s Office, for Operation Stonegarden, to
reinstate the grant agreement and to extend the grant period from July 31,
2013, through June 30, 2014; and
B) approve a Budget Amendment of $103,372 in the
Sheriff’s Grant Fund to reinstate the grant award.
SUMMARY: The Palm Beach
County Sheriff’s Office received an award to offset overtime and equipment
costs associated with enhancing the United States Border Patrol’s mission to
secure the Nation’s coastline through an all-threats layered integrated
approach in collaboration with local and state law enforcement agencies, and
Border Patrol. The Board of County Commissioners (BOCC) accepted this grant for
$100,000, on December 7, 2010 (R2010-2040). On September 10, 2013, the BOCC
accepted a grant modification to increase the grant award in the amount of
$110,000 for a total of $210,000 (R2013-1212). This Grant Modification will
reinstate the agreement and extend the grant period from July 31, 2013, through
June 30, 2014 to expend the balance of the grant. There is no match requirement
associated with this award. No
additional positions are needed and no additional County funds are required.
Countywide (PGE)
MAY 6, 2014
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
5. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s
Office, a High Intensity Drug Trafficking Area Program grant in the
amount of $110,417, for the Palm Beach Narcotics Task Force, for the period of
January 1, 2014, through December 31, 2015; and
B) approve a Budget Amendment of $110,417 in the Sheriff’s Grant Fund.
SUMMARY: On March 17, 2014,
the Palm Beach County Sheriff’s Office received an award from the Office of National Drug Control Policy. The
funds will be used for overtime reimbursement and other expenses associated
with the Palm Beach Narcotics Task Force. There is no match requirement
associated with this award. No
additional positions are needed and no additional County funds are required. Countywide (PGE)
6. Staff recommends
motion to receive and file: Grant Adjustment Notice amending a U.S. Department of Justice, Community
Oriented Policing Services, Child Sexual Predator Program grant to extend the
grant period from February 28, 2014, through August 31, 2014. SUMMARY: The Board of County Commissioners (BOCC) accepted this grant for
$500,000, on November 16, 2010; the original period for this grant was September
1, 2010, through August 31, 2012 (R2010-1936). On October 12, 2012, the BOCC received and filed an agenda item extending
the grant period from August 31, 2012, through February 28, 2014(R2012-1438). This agenda item will extend the grant period
from February 28, 2014, through August 31, 2014. The Palm Beach County Sheriff’s Office (PBSO)
received an award to implement Palm Beach County’s Child Sexual Predator
Strategy. The purpose of the strategy is
to enhance the PBSO’s Sexual Predator Offender Tracking Unit; maintain PBSO’s
Strategically Targeting Online Predators Program at its current staffing level;
develop a multidisciplinary team to assist in the development, implementation,
and evaluation of the strategy; and to increase community awareness through
education forums and a public awareness campaign. Funding provided will be used for: salaries and benefits of two allocations
previously funded by the FY 2009 Recovery Act Edward Byrne Memorial Justice
Assistance Grant; supplies, contractual services, and travel associated with
the strategy. There is no match requirement associated with this award. No
additional positions are needed and no additional County funds are required
until grant funding expires in FY 2014. Countywide (PGE)
DD. TOURIST DEVELOPMENT COUNCIL
1. Staff recommends
motion to approve: the
Second Amendment to the Agreement (R2012-1318) with the Cultural Council of
Palm Beach County, Inc. (the “Cultural Council”) amending the Purchasing
Guidelines to allow for “piggyback” purchases. SUMMARY: This Amendment to the Agreement
amends the Purchasing Guidelines to allow the Cultural Council to procure goods
and services without requiring a competitive selection through purchases off
contracts of other entities (“piggyback” purchases). Countywide (DW)
* * * * * * * * * * * *
MAY 6, 2014
A. ADMINISTRATION
1. Staff recommends
motion to approve on preliminary reading and advertise for Public Hearing on
May 20, 2014 at 9:30 a.m.: an
Ordinance of the Board of County Commissioners of Palm Beach County, amending
Palm Beach County Code Chapter 2, Article IV, Division 3, (the Palm Beach
County Living Wage Ordinance) (Ordinance 2003-004, as amended by Ordinance
2004-002 and Ordinance 2011-004) amending Sections 2-148 Definitions, 2-149
Living wage, 2-150 Implementation, and 2-150.1 Compliance and enforcement, for the
inclusion of Paratransit
Transportation Services; providing for repeal of laws in conflict;
providing a savings clause; providing for severability; providing for inclusion
in the code of laws and ordinances; providing for enforcement, penalty and
captions; and providing for an effective date. Summary:
At the February 25, 2014, Board of County
Commissioners’ Workshop, concerning the upcoming Request for Proposals (RFP)
for Palm Tran Connection paratransit services, the Board directed Staff to
prepare an amendment to the Palm Beach County Living Wage Ordinance to extend
its provisions to contractors awarded contracts for the provision of
paratransit transportation services and their subcontractors. Currently, the Ordinance applies only to
construction contracts. Countywide (JM/DR)
A)
adopt
a Resolution establishing the County Administrator Selection Advisory
Committee; and
B) approve Scope of Services and direct staff to
proceed with a Request for Proposal (RFP) for the selection of an Executive
Search Consultant to coordinate the search for the new County Administrator.
SUMMARY:
County Administrator Robert Weisman will retire from Palm Beach County
government in August 2015. In March
2014, County Staff presented to the Palm Beach County Board of County
Commissioners (BCC) options for administering a selection process for a
replacement for Mr. Weisman. The BCC
recommended formation of a County Administrator Selection Advisory Committee
(Committee), and use of an Executive Search Consultant to conduct a nationwide
recruitment for Mr. Weisman’s replacement.
County Staff drafted a timeline of activities to implement the County
Administrator selection process. The timeline commences with BCC approval in
May 2014 to advertise an RFP to select and contract with an Executive Search
Consultant. Interviews with finalists
are projected to occur in early 2015, with a start date of the new County
Administrator projected to be approximately 30 days prior to Mr. Weisman’s
retirement date. Countywide (DO)
MAY 6, 2014
4. REGULAR
AGENDA
A. ADMINISTRATION
(Cont’d)
3. Staff recommends
motion to:
A) adopt a
Resolution by the Board of County Commissioners of Palm Beach County, Florida,
recommending approval of Project Palm Tree as a Qualified Defense Contractor
and Space Flight Business pursuant to s.288.1045, Florida Statutes; providing
for local financial support for the Qualified Defense and Space Contractor
Program not to exceed $320,800; and providing for an effective date; and
B) conceptually approve an Economic Development Incentive Grant in
an amount not to exceed $320,800.
SUMMARY: Project
Palm Tree is an engineering company with operations located in Palm Beach
County. The company is pursuing a U.S. Department of Defense business
contract to support continuing operations at its local facilities, which
directly affects at least one half of its local employees. The State of
Florida has identified Project Palm Tree as a qualified business under the
State’s Qualified Defense and Space Contractor (QDSC) Tax Refund Program. The
QDSC Program, authorized under s.288.1045, Florida Statutes, is intended to
preserve and grow the State’s high technology employment base and give Florida
a competitive edge as defense, homeland security or space business contractors
acquire new contracts or subcontracts, and it provides incentives to businesses
who create or retain jobs. The State has determined that Project Palm
Tree is eligible to receive up to $3.208 million under the QDSC program for the
retention of 401 full-time jobs. No new jobs will be created. The State’s
incentive requires a 20 percent local match, which is to be provided by the
County in the amount of $320,800, by the City of Riviera Beach in the amount of
$160,400, and by the City of West Palm Beach in the amount of
$160,400. Staff’s recommendation is based on the high number of jobs that could
potentially be lost in a target industry if the company is unable to compete
for additional defense contracts. The company will be required to retain its
existing 401 full-time positions at an average annual salary of $84,900 for
four years and to enter into a formal Agreement, approved by the Board of
County Commissioners, memorializing their commitments and establishing criteria
for funding distribution. If the company is not awarded the new defense
contract, no County funds will be distributed. The Regional Economic Model
estimates that this project will have a local economic impact of $356 Million
over a four year period. Funding for the Economic Development Incentive
Grant will come from the General Fund Contingency Reserve. District
7 (DW)
B. COUNTY
ATTORNEY
1. Staff recommends motion to approve: the charter of the Southeast Florida Public Market Fair Association, Inc. (the “Public Market Fair Association”). SUMMARY: Section 616.03, Florida Statutes, requires that the proposed charter of the Public Market Fair Association must be approved by the Board of County Commissioners before the final approval of the Public Market Fair Association’s charter by a circuit court judge. The proposed Public Market Fair Association’s charter has been approved by the Florida Department of Agriculture and Consumer Services. The Public Market Fair Association will serve as a forum for farmers, growers, artisans, merchants, craftsmen and other local vendors to sell fresh produce, prepared foods, handmade crafts and other foods and products. The Public Market Fair Association will also offer entertainment and other cultural activities. It is anticipated that the Public Market Fair Association’s annual event will be held in May the Memorial Day holiday weekend, which will not interfere with or detract from the South Florida Fair which takes place in January-February of each year. Countywide (PFK)
MAY 6, 2014
4. REGULAR
AGENDA
C. CLERK & COMPTROLLER
TIME CERTAIN 10:30 A.M.
1. Staff recommends motion to receive and file: Presentation of the Palm Beach County Comprehensive Annual Financial Report for fiscal year ending September 30, 2013. SUMMARY: The Clerk & Comptroller’s Office will provide a year-end financial review based on the Palm Beach County Comprehensive Annual Financial Report for FY 2013. Countywide (DN)
D. LIBRARY
1. Staff recommends
motion to:
A) approve Read Down Your Fines overdue fines reduction program for children
starting June 1, 2014, through May 31, 2015; and
B) authorize Library
to utilize similar programs in the future to reduce fines from library cards
for children up to age eighteen if the program is deemed successful.
Summary: Beginning with the Library
System’s 2014 Summer Reading Program in June, and continuing for one year,
children up to age eighteen can spend time reading in the library and get
financial credit to pay overdue fines on their library cards (one Dewey book
buck = 15 minutes). If a replacement
library card is needed, but the child has no money, they can read for one hour
to pay for the card. Financial credit
would not apply to charges for lost or damaged materials. Children cannot read to defray future
fines. Children without fines who wish
to participate may read for one hour and redeem their Dewey book bucks for a
library bag. Countywide (AH)
MAY 6, 2014
4. REGULAR
AGENDA
E. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to approve:
A) Budget Transfer in the amount of $9,689,545
from the Sheriff's Mobile Data Capital Project Fund (Fund 3058) while allowing
sufficient funding for FY 2014;
B) Budget Transfer in the amount of $6,394,352
in the Sheriff's Mobile Data Debt Service Fund (Fund 2058) to reallocate funds
for payment of debt service for FY 2014;
C) Budget Transfer in the amount of $435,193 in
the Public Building Improvement Fund (Fund 3804) to reallocate funding for
existing projects;
D) Budget Transfer in the amount of $400,000 in
the Capital Outlay Fund (Fund 3900) to reallocate funding for existing capital
projects;
E) Budget Transfer in the amount of $2,460,000
in the Information Technology Fund (Fund 3901) to reallocate funding for
existing capital projects;
F) Budget Transfer in the amount of $9,689,545
in the General Fund (Fund 0001) to reallocate funding to various capital
project and debt service funds and to recognize additional reserves.
SUMMARY: In January 2008, the County borrowed $35
million for the Sheriff's Mobile Data Project.
Due to a vendor change and the complexity of the project, only about
two-thirds of the proceeds have been expended.
Bond counsel has advised that in order to comply with IRS spend-down
expectations, the County should utilize the balance of the proceeds for
existing capital projects and debt service so the remaining cash will be
expended by the end of this fiscal year.
This series of budget transfers reallocates the remaining loan proceeds
to other County capital projects/debt service and leaves $3.1 million in the Mobile
Data capital fund to cover projected current year expenditures. The $9.7 million being removed from the fund
will be re-budgeted, as needed, annually during the budget process until a
total of $35 million has been expended. Staff from OFMB and
the Sheriff's Budget Division have worked cooperatively on this plan.
The funds being added to General Fund reserves will be used to offset next
year's revenue requirement. Countywide (PFK)
MAY 6, 2014
4. REGULAR
AGENDA
F. TOURIST DEVELOPMENT COUNCIL
1. Staff recommends
motion to approve on preliminary reading and advertise for Public Hearing on
May 20, 2014, at 9:30 a.m.: an
Ordinance of the Board of County Commissioners of Palm Beach County, Florida, amending
Sections 17-116 of the Code of Laws and Ordinances as codified in the Tourist
Development Ordinance of Palm Beach County, Ordinance 95-30, as amended;
providing for an amendment to the tourist development plan to authorize
the expenditure of additional revenues
for the promotion and marketing of Palm Beach County tourism and for the
renovation of the airport center building and the relocation of the tourist
development council and its agencies; providing for repeal of laws in conflict;
providing for severability; providing for inclusion in the code of laws and
ordinances; providing for enforcement; providing for applicability; and
providing for an effective date. SUMMARY:
This Ordinance provides for an amendment to the County’s Tourist
Development Plan to authorize the expenditure of the bed tax operating reserve
fund of the 1st Cent of the Tourist Development Tax (“bed tax”) for
a marketing stimulus campaign of $2 Million to promote County tourism by all
agencies and $6 Million to establish the budget renovation of the Airport
Center Building and the relocation of the Tourist Development Council and Convention
and Visitor’s Bureau, d/b/a Discover Palm Beach County, Inc., the Palm Beach
County Sports Commission and the Palm Beach County Film & TV Commission. Countywide
(DW)
G. COMMUNITY SERVICES
1. ADD-ON:
Staff
recommends motion to approve: Contract for Provision of Services with Adopt-A-Family of the Palm Beaches,
Inc. (AAF), for a period not to exceed June 30, 2015, in an amount of
$26,431, for emergency financial assistance to families at risk of homelessness.
SUMMARY: In 2013, the
Florida Legislature created the Homeless Prevention Grant program to provide
emergency financial assistance to families facing the loss of their housing due
to a financial crisis. In accordance with Section 420.624, Florida Statutes,
the grant application must be submitted by the lead agency for the Continuum of
Care. The Division of Human Services serves in this capacity for Palm Beach
County. The funding is sub-contracted with AAF to provide financial assistance
such as rental and utility assistance for 12 families. On April 1, 2014, the
BCC delegated signature authority to the County Administrator to sign the contract
for this grant award; however, subsequently The Florida Department of Children
and Families (DCF) changed the contract number, grant award amount and grant
ending date. All funds must be expended
no later than June 30, 2014. A report is due to DCF providing one-year follow
up. DCF is requiring the grant be in force through the end of the reporting
period. No County match funds are required. (Human Services) Countywide
(TKF)
* * * * * * * * * * * *
MAY 6, 2014
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
MAY 6, 2014
6. MATTERS BY THE PUBLIC – 2:00 P.M.
* * * * * * * * * * * *
MAY 6, 2014
A. ADMINISTRATION
COMMENTS
B. COUNTY
ATTORNEY
MAY 6, 2014
A. District
1 – COMMISSIONER HAL R. VALECHE
B. District
2 – COMMISSIONER PAULETTE BURDICK, VICE MAYOR
Request approval to present
off-site, a Proclamation declaring May 14, 2014 as “Working Dog Handlers and
K-9 Police Dogs Day” in Palm Beach County.
C. District
3 - COMMISSIONER SHELLEY VANA
Request approval to present
off-site, a Certificate of Appreciation for Michael D. Baker
D. District
4 – COMMISSIONER STEVEN L. ABRAMS
Request approval to present off-site, a
Proclamation declaring May 2014 as “Civility Month” in Palm Beach County.
E. District
5 - COMMISSIONER MARY LOU BERGER
F. District
6 - COMMISSIONER JESS R. SANTAMARIA
G. District
7 - COMMISSIONER PRISCILLA A. TAYLOR, MAYOR
Request approval to present off-site, a
Proclamation declaring May 17, 2014 as “Williams Syndrome Awareness Day” in
Palm Beach County.
9. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."