March 24,
2015 – 9:30 a.m. BOARD OF COUNTY COMMISSIONERS
FINAL
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
MARCH 24, 2015
PAGE ITEM
2 3B-1 ADD-ON:
Staff
recommends motion to:
A) approve the
emergency procurement of seven (7) used paratransit vehicles from Advantage
Funding Commercial Capital Corp. (FCCC) in an amount not to exceed $210,000;
B) approve
the emergency procurement of three (3) used paratransit vehicles from Advantage
Auto Finance Company, LLC (AAFC) in an amount not to exceed $90,000;
C) authorize staff to negotiate the terms of a Bill of Sale
with FCCC and AAFC for each vehicle identified in A) and B) above;
D) approve transfer of $300,000 from the General Fund Contingency Reserve; and
E) approve Budget Amendment of $300,000 in Palm Tran Operations Fund (1340) to
recognize transfer from the General Fund.
Summary: Two Wheels, Inc. (Two
Wheels), which is owned by Bettye Jones, is a certified Disadvantaged Business
Enterprise (DBE) that provided paratransit services under its Contract with
Metro Mobility Management Group, LLC (Metro) (R2012-0934). In good faith, and
in order to meet the needs of the public and the terms
of its contract with Metro, Two Wheels leased a total of ten (10) new vehicles
from AAFC and FCCC. These leases were
signed in 2013, prior to the approval of the Settlement Agreement between the
County and Metro (R2014-0101), which stipulated an early termination date of
January 31, 2015. Since Two Wheels is not providing services for any of the
three (3) new paratransit providers, the ten (10) vehicles previously leased
for use under its contract with Metro are available for immediate
purchase. It is estimated that the
current payoff amount for these vehicles is approximately $385,000. Staff calculates that the fair market value
of these vehicles is $330,000 based on a linear depreciation calculation. On February 1, 2015, the County transitioned
to a new service delivery model, which utilizes three (3) new paratransit
providers and 231 new County-owned vehicles.
After six (6) weeks in operation under the new service model, staff has
determined that there is a pressing need to acquire these vehicles to maintain
service levels approved by the Board of County Commissioners. Competitively procuring new vehicles through
normal procurement methods could take up to six (6) months and cost up to
$800,000. Such a delay would be
detrimental to the interests and welfare of the County. Prior to or at the time of payment to FCCC
and AAFC for the vehicles, the County must receive satisfactory evidence that
the motor vehicle lease agreements have been terminated and that Two Wheels has
been released from any and all obligations thereunder. Two Wheels must also execute a full General
Release and Waiver for any and all claims against the County and Palm Tran,
Inc. Funds for the emergency purchase of
these ten (10) vehicles would come from General Fund Contingency Reserves. Countywide
(DR)
NOTE: Items that
were revised, added, deleted, or backup submitted and were not listed on the
addition/deletion sheet distributed to the Board the prior day are noted with
an asterisk (*).
BOARD OF COUNTY
COMMISSIONERS
PALM BEACH COUNTY, FLORIDA
MARCH 24, 2015
TUESDAY COMMISSION CHAMBERS
9:30 A.M.
1. CALL TO ORDER
A. Roll Call
B. Invocation
C. Pledge of Allegiance
2. AGENDA APPROVAL
A. Additions, Deletions, Substitutions
B. Adoption
3. REGULAR AGENDA (Pages )
A. 9:30 A.M. Agriculture Reserve Tier (PZB)
5. ADJOURNMENT
MARCH 24, 2015
A. CLERK & COMPTROLLER
1. Staff recommends motion to approve: Warrant List.
2. Staff recommends motion to approve: Contracts (regular) and claim settlements list as submitted by various departments to the Clerk & Comptroller=s Office. Countywide
B. PALM TRAN
1. ADD-ON: Staff
recommends motion to:
A) approve the
emergency procurement of seven (7) used paratransit vehicles from Advantage
Funding Commercial Capital Corp. (FCCC) in an amount not to exceed $210,000;
B) approve
the emergency procurement of three (3) used paratransit vehicles from Advantage
Auto Finance Company, LLC (AAFC) in an amount not to exceed $90,000;
C) authorize staff to negotiate the terms of a Bill of Sale
with FCCC and AAFC for each vehicle identified in A) and B) above;
D) approve transfer of $300,000 from the General Fund Contingency Reserve; and
E) approve Budget Amendment of $300,000 in Palm Tran Operations Fund (1340) to
recognize transfer from the General Fund.
Summary: Two Wheels, Inc. (Two
Wheels), which is owned by Bettye Jones, is a certified Disadvantaged Business
Enterprise (DBE) that provided paratransit services under its Contract with
Metro Mobility Management Group, LLC (Metro) (R2012-0934). In good faith, and
in order to meet the needs of the public and the terms of its contract with
Metro, Two Wheels leased a total of ten (10) new vehicles from AAFC and
FCCC. These leases were signed in 2013,
prior to the approval of the Settlement Agreement between the County and Metro
(R2014-0101), which stipulated an early termination date of January 31, 2015.
Since Two Wheels is not providing services for any of the three (3) new
paratransit providers, the ten (10) vehicles previously leased for use under
its contract with Metro are available for immediate purchase. It is estimated that the current payoff
amount for these vehicles is approximately $385,000. Staff calculates that the fair market value
of these vehicles is $330,000 based on a linear depreciation calculation. On February 1, 2015, the County transitioned
to a new service delivery model, which utilizes three (3) new paratransit
providers and 231 new County-owned vehicles.
After six (6) weeks in operation under the new service model, staff has
determined that there is a pressing need to acquire these vehicles to maintain
service levels approved by the Board of County Commissioners. Competitively procuring new vehicles through
normal procurement methods could take up to six (6) months and cost up to
$800,000. Such a delay would be
detrimental to the interests and welfare of the County. Prior to or at the time of payment to FCCC
and AAFC for the vehicles, the County must receive satisfactory evidence that
the motor vehicle lease agreements have been terminated and that Two Wheels has
been released from any and all obligations thereunder. Two Wheels must also execute a full General
Release and Waiver for any and all claims against the County and Palm Tran,
Inc. Funds for the emergency purchase of
these ten (10) vehicles would come from General Fund Contingency Reserves. Countywide
(DR)
* * * * * * * * * * *
*