JUNE 2, 2015 – 9:30 A.M.
FINAL
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
JUNE 2, 2015
PAGE ITEM
7 2C-3 ADD-ON: Proclamation
declaring June 24 – 30, 2015 as “Amateur Radio Week” in Palm Beach County.
(Sponsored by Vice Mayor Berger)
27 3BB-3* REVISED
SUMMARY: The Boys and Girls
Clubs of Palm Beach County, Inc. was founded in 1971 and is the largest
facility-based Youth Development Organization in Palm Beach County. Currently, they operate thirteen clubs, most
of which are strategically located within high poverty areas throughout the
county. Ninety percent (90%) of the
youth participating in their clubs are on free or reduced lunch and 75% attend
underperforming schools. The funding
for this initiative will employ twenty youth who are enrolled in these clubs
for a period of eleven weeks throughout the summer. Each student will be employed as a counselor
for twenty hours per week and participate in career readiness, financial management,
and college prep courses for the remaining twenty hours. This initiative will emphasize employment for
youth located in the Tri-City Glades area and it is directly aligned with the
objectives derived from the Youth Symposium. Countywide (HH)
30 4B-2 ADD
ON: Staff recommends motion
to:
A) approve a Conditional Grant
Agreement with Amelia Estates, LLC (AELLC);
B) approve a Satisfaction of
Mortgage;
C) approve a Release of Restrictions;
and
D) delegate authority to the County
Administrator, or his designee, to execute a Subordination Agreement with First
National Bank of Coffee County (Bank), a Georgia banking company.
Summary: On April 21, 2009, the
County entered into a Conditional Grant Agreement (R2009-0656) with AELLC to
fund $800,000 towards the acquisition of a parcel of land in Belle Glade where
30 affordable homes were to be constructed and sold to income eligible
homeowners. The County’s funds, of which $650,000 from the Universal
Housing Trust Fund have been expended to date on infrastructure improvements to
the property, were secured by a Mortgage and Security Agreement, a Promissory
Note, and a Declaration of Restrictive Covenant encumbering the property.
During the recession, the developer was not able to obtain financing to
undertake the intended development, but has more recently secured a $6 Million
loan from the Bank to construct 30 apartments and 12 townhouses on a portion of
the property which represents the first phase of development. These 30
apartments will be subject to the County’s affordability requirements as
contained in the grant documents to be executed in connection with the proposed
transaction and the 12 townhouses will be unrestricted units that may be rented
or sold. The proposed Conditional Grant Agreement memorializes this
change in the development of the property, provides retroactive approval of
AELLC’s use of the $650,000 for infrastructure improvements in lieu of land
acquisition, contains AELLC’s relinquishment of the use of the remaining $150,000,
changes the affordability period from 30 years to 20 years, and establishes the
income requirements for the households occupying the 30 apartments at a maximum
of 120% of area median income. Satisfaction of the Mortgage and Security
Agreement and release of the Declaration of Restrictive Covenant, which contain
the original terms and conditions for the project, is necessary to allow
closing on the Bank’s mortgage while the County’s new affordability
restrictions on the project will be contained in an Amended and Restated
Declaration of Restrictions which will be recorded against the property and
part of the closing for the proposed transaction. Staff is recommending
delegation of authority to the County Administrator, or his designee, to
execute a Subordination Agreement with the Bank whereby the County’s interest
in the Amended and Restated Declaration of Restrictions would become
subordinate to the Bank’s $6,000,000 first mortgage on the property. This
delegation of authority will provide the ability to execute the Subordination
Agreement in a timely manner when the closing is scheduled. (DES Contract
Development) District 6 (JB) (Economic Sustainability)
31 4D-1 DELETED: Staff
recommends motion to: A) adopt a Resolution by the Board of County Commissioners
of Palm Beach County, Florida, recommending approval of Project Fan, a company
authorized to do business in the State of Florida, as a Qualified Target
Industry (QTI) business pursuant to s.288.106, Florida Statutes; providing for
local financial support for the Qualified Target Industry Tax Refund Program
not to exceed $27,000; and…(DES) (Further staff
review)
31 4D-2 ADD ON: TIME CERTAIN 1:30 P.M. – Executive Session scheduled for 1:30 p.m.
in McEaddy Conference Room to discuss collective bargaining negotiations with
ATU Local 1577, CWA Local 3181 and IAFF Local 2928. (Closed
Session)
32 4E-1 ADD ON: Staff recommends motion to
approve: A Memorandum of
Agreement modifying Article 45 of the Labor Management Agreement between Palm
Tran, Inc. and Palm Beach County, as joint employers, and Local Union 1577 of
the Amalgamated Transit, A.F. of L. – C.I.O. – C.L.C. (ATU). Summary: At the request of the ATU, the
previously scheduled May 27, 2015 Impasse Hearing was cancelled and the
collective bargaining representatives met to conclude negotiations for the sole
purpose of wage adjustments that would become effective during FY 2015. The Memorandum of Agreement incorporating all
the agreed upon wage adjustments was ratified by the ATU on May 29, 2015. This Agreement covers wage adjustments for FY
2015 only and establishes a timeline for implementation. The Agreement allows for bus operators who
are not at the top rate of pay and have been employed for at least one (1) year
to advance one (1) step progression.
Those hired prior to April 1, 2014 will progress on the first full pay
period following April 1, 2015. Those
hired after April 1, 2014 will progress on the first full pay period including
September 30, 2015. Bus operators at top
rate of pay and maintenance personnel will receive a 1% wage rate increase
effective the first full pay period following October 1, 2014 and 1% the first
full pay period following April 1, 2015, respectively. The associated are included in Palm Tran’s
approved FY 2015 budget. Countywide (DR) (Palm Tran)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the addition/deletion sheet distributed
to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
JUNE 2, 2015
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA
APPROVAL/SPECIAL PRESENTATIONS
A. Additions,
Deletions, Substitutions
B. Adoption
C. Special
Presentations (Page 7)
3. CONSENT
AGENDA (Pages 8 - 29)
4. REGULAR
AGENDA (Pages 30 - 31)
5. BOARD
APPOINTMENTS (Page 33)
6. MATTERS BY THE PUBLIC – 2:00 P.M. (Page 34)
7. STAFF
COMMENTS (Page 35)
8. COMMISSIONER
COMMENTS (Page 36)
9. ADJOURNMENT (Page 36)
* * * * * * * * * * *
JUNE 2, 2015
SPECIAL PRESENTATIONS - 9:30 A.M.
Page 7
2C-1 Lake Worth Drainage District’s 100 years of
service
2C-2 World Refugee Day
CONSENT AGENDA
A. ADMINISTRATION
Page 8
3A-1 Allocation
for implementation of the Putting Kids First Program
3A-2 Payment for participation in the Palm Beach
Partners Business Matchmaker Conference & Expo
Page 9
3A-3 Payment for participation in the 2015
American Contract Compliance Association’s 29th National Training
Institute
3A-4 Appointment
to the Florida Atlantic Research & Development Authority
B. CLERK & COMPTROLLER
Page
9
3B-1 Warrant
list
3B-2 Minutes
Page 10
3B-3 Contracts
and claims settlements list
3B-4 Report
of County Officials Bonds
C. ENGINEERING & PUBLIC WORKS
Page 10
3C-1 Report
of plat recordations (October 1, 2014 – March 31, 2015)
3C-2 Contract
with C&D Construction, Inc. for construction of the Point Chosen Swing Bridge
3C-3 First
Amendment to two intersection improvements annual contracts
Page 11
3C-4 Contract with Ranger Construction Industries,
Inc. for milling and resurfacing of Belvedere Road (Club House Drive to
Australian Avenue)
3C-5 Contract with J.W. Cheatham, LLC for milling
and resurfacing of 45th Street (I-95 to Old Dixie Highway)
Page 12
3C-6 Contract with Foster Marine Contractors, Inc.
for intersection drainage improvements at Clint Moore Road and Military Trail
D. COUNTY ATTORNEY
Page 12
3D-1 Settlement
Agreement in D.D.D. and N.H.D. (Case No. 502013CA013900XXXXMB AG)
E. COMMUNITY SERVICES
Page 12
3E-1 Contract for Provision of Ryan White Part A HIV Health Support Services with the Florida Department of
Health, Palm Beach County for health and support of person with HIV Spectrum
disease
JUNE 2, 2015
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
E. COMMUNITY SERVICES (Cont’d)
Page 13
3E-2 Funding Allocation Notification for Phase 32
of the Emergency Food and Shelter Program for provision of shelter,
rent/mortgage and utility payments to individuals and families in crisis
3E-3 Amendment No. 1 with Adopt-A-Family of the
Palm Beaches, Inc. to provide homeless emergency assistance and rapid
re-housing transition to housing for homeless families
3E-4 Florida Department of Education Project
Application for the Farmworker Career Development Program
Page 14
3E-5 Contract for Provision of Financial
Assistance with Southeast Florida Behavioral Health Network, Inc. for provision
of behavioral health support services
F. AIRPORTS
Page 14
3F-1 Contract
with Ranger Construction Industries, Inc. for Taxiway D and E
rehabilitation/reconstruction
3F-2 License
Agreement with The Hertz Corporation for the parking
of vehicles in connection with rental car operation at PBIA
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 15
3G-1 Certify the non-ad valorem assessment roll
3G-2 Reappointment to the Impact Fee Review
Committee
3G-3 Budget
Amendment in the School Impact Fee Zone 3 fund
3G-4 Budget
Transfers associates with School Impact Fees
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 16
3H-1 Contract with Siemens Industry, Inc. for the
Main Judicial Complex Programmable Logic Controllers replacement project
3H-2 Contract with Southern Coast Enterprises, Inc.
for the roof replacement project at Animal Care & Control
3H-3 Contract with Cedars Electro-Mechanical, Inc.
for the Palm Tran North Operations Center – HVAC replacement project
I. ECONOMIC SUSTAINABILITY - None
J. PLANNING, ZONING & BUILDING
Page 17
3J-1 Appointment/Reappointments
to the Building Code Advisory Board
3J-2 Appointment
to the Construction Board of Adjustments and Appeals
K. WATER UTILITIES
Page 18
3K-1 Deleted
3K-2 Deleted
3K-3 Contract with TLC Diversified, Inc. for the
Water Treatment Plant No. 9 Emergency Generator replacement project
3K-4 Change Order No. 3 with All Webbs
Enterprises, Inc. for the Water Treatment Plant 11, PW 9 and PW 10, new
production wells project
3K-5 Consultant Services Authorization No. 9 with
Mock Roos and Associates, Inc. for the CD03 South County Water Services
replacement (Phase 5) project
JUNE 2, 2015
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
K. WATER UTILITIES (Cont’d)
Page 19
3K-6 Deleted
3K-7 Consultant Services
Authorization No. 3 with MWH Americas, Inc. for the Capital Improvement Program
Management and Implementation Services project
3K-8 Non-Standard Utility Easement granted by BGI
Group, LLC for existing and future water main facilities within the Glades
Correctional Institute property
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 20
3L-1 Agreement with the Andrew “Red” Harris
Foundation, Inc. accepting donated artificial reef modules at permitted
artificial reef sites
3L-2 Receive and file amendments for the
Department of Environmental Resources Management
Page 21
3L-3 Joint Partnership Agreement with the Florida
Department of Transportation associated with monitoring and maintenance of a
planned mitigation project along the Southern Boulevard Causeway
M. PARKS & RECREATION
Page 21
3M-1 Reappointment to the Boynton Beach Municipal
Golf Course Advisory Committee
N. LIBRARY
- None
P. COOPERATIVE EXTENSION SERVICE
Page 22
3P-1 Agricultural Land Management Interlocal
Agreement with the Palm Beach Soil and Water Conservation District to continue
management of County property within the Ag Reserve
Q. CRIMINAL JUSTICE COMMISSION
Page 22
3Q-1 Grant Adjustment Notice with U.S. Department
of Justice, Office of Justice Programs/Second Amendment with Gulfstream
Goodwill Industries, Inc. relating to juvenile reentry
Page 23
3Q-2 Second Change Act Two-Phase Adult Reentry
Demonstration Program: Planning and Implementation FY 2015 Competitive Grant
Application to the U.S. Department of Justice to facilitate reduction of
recidivism
3Q-3 MacArthur Foundation’s Safety and Justice
Challenge Grant Application to reduce the jail population
Page 24
3Q-4 Second Chance Act Reentry Program for Adults
with Co-Occurring Substance Abuse and Mental Disorders Grant Application to the
U.S. Department of Justice to facilitate reduction of recidivism
3Q-5 Data
Transfer Agreement with RTA International for the transfer of reentry client
data
R. HUMAN RESOURCES - None
S. FIRE RESCUE
Page 25
3S-1 Write-off
of uncollectible emergency transport patient accounts
T. HEALTH DEPARTMENT - None
JUNE 2, 2015
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
U. INFORMATION SYSTEMS SERVICES
Page 25
3U-1 Fourth Amendment with Health Care District of
Palm Beach County, Inc. associated with network services
3U-2 Interlocal Agreement with the Lake Worth
Drainage District relating to construction and sharing of conduits
V. METROPOLITAN PLANNING ORGANIZATION - None
W. PUBLIC AFFAIRS - None
X. PUBLIC SAFETY
Page 26
3X-1 Memorandum of Understanding Drivers License
and/or Motor Vehicle Record Data Exchange with the Florida Department of
Highway Safety and Motor Vehicles relative to the Vehicle for Hire and Towing
Ordinances
Y. PURCHASING - None
Z. RISK MANAGEMENT - None
AA. PALM TRAN - None
BB. YOUTH SERVICES
Page 26
3BB-1 Contract with The Unicorn Children’s
Foundation, Inc. for a community needs assessment
3BB-2 Summer Food Service Program for Children Authorized Signature Form
with the Florida Department of Agriculture and Consumer Services, Food, Nutrition
and Wellness
Page 27
3BB-3 Agreement with the Boys and Girls Clubs of Palm Beach County, Inc. associated
with the hiring of students as summer camp counselors
3BB-4 Agreement with Prime Time Palm Beach County, Inc. to provide quality
improvement, staff professional development and enrichment services to middle
school afterschool program sites
CC. MEDICAL EXAMINER
Page 28
3CC-1 Subrecipient Agreement for Federal
Grant Funding Assistance through the Florida Department of Law Enforcement to
provide forensic odontology services
DD. SHERIFF
Page 29
3DD-1 Budget Transfer from the Law
Enforcement Trust Fund to various drug and crime education/prevention programs
JUNE 2, 2015
TABLE OF CONTENTS
REGULAR AGENDA
COMMUNITY
SERVICES
Page 30
4A-1 Amendment No. 6 with Adopt-A-Family of the
Palm Beaches, Inc. to increase funding for hotel placement and rapid re-housing
services to homeless families
ECONOMIC
SUSTAINABILITY
Page 30
4B-1 Subgrant Agreement with the City of South
Bay associated with a City-owned brownfield redevelopment site
ENGINEERING
& PUBLIC WORKS
Page 31
4C-1 Five
Year Road Program Ordinance
ADMINISTRATION
Page 31
4D-1 Resolution approving Project Fan as a
Qualified Target Industry business/recommending Job Growth Incentive Grant
BOARD APPOINTMENTS (Page 33)
MATTERS BY THE PUBLIC –
2:00 P.M. (Page 34)
STAFF COMMENTS (Page 35)
COMMISSIONER
COMMENTS (Page 36)
ADJOURNMENT (Page 36)
JUNE 2, 2015
2C. SPECIAL
PRESENTATIONS – 9:30 A.M.
1. Proclamation congratulating the Lake
Worth Drainage District on 100 years of service to the community. (Sponsored by Mayor Vana)
2. Proclamation
declaring June 20, 2015 as “World Refugee Day” in Palm Beach County. (Sponsored
by Commissioner Abrams)
3. ADD-ON:
Proclamation declaring June 24 – 30, 2015 as “Amateur Radio Week” in
Palm Beach County. (Sponsored by Vice Mayor Berger)
* * * * * * * * * * * *
JUNE 2, 2015
3. CONSENT AGENDA APPROVAL
A. ADMINISTRATION
1. Staff recommends
motion to approve:
A) the allocation of $75,000 by the Office of Community Revitalization
for the implementation of the Putting Kids First Program;
B) a
Budget Transfer of $75,000 from the CCRT Reserve Account in the Capital Outlay
Fund to establish a transfer to the CCRT Special Projects Fund; and
C) a
Budget Amendment of $75,000 in the CCRT Special Projects Fund to recognize and
appropriate the transfer from the Capital Outlay Fund of $75,000 for the
Putting Kids First Program.
SUMMARY: The above project was reviewed and
recommended for funding by the Countywide Community Revitalization Team (CCRT)
on March 11, 2015. The CCRT is comprised of
neighborhood representatives as well as representatives from various County
departments and agencies, including: the School District, the Palm Beach County
Sheriff’s Office, Community Services, Water Utilities Department, Engineering
Department, Department of Economic Sustainability, Code Enforcement, Planning,
Zoning and Building Divisions, Parks and Recreation, Fire Rescue, Animal Care
and Control, Drowning Prevention, Health Department, and the Solid Waste
Authority. Putting Kids First is a program established by the Board in
2006 to provide school supplies to approximately 12,000 underserved kids
throughout Palm Beach County. Along with school
supplies, children also receive free school physicals, immunizations, haircuts,
and clothing to ensure that they are ready for the first day of school.
Additionally, the Putting Kids First event provides the families exposure to
other community resources to help them on their road to self-sufficiency and
improve their children’s success in school. Funding for this program is
available from CCRT Reserve Account in the Capital Outlay Fund. Countywide (AH)
2. Staff recommends
motion to approve: payment in an
amount not to exceed $3,000 for participation in the Palm Beach Partners
Business Matchmaker Conference & Expo to be held on September 18, 2015 at
the Kravis Center, West Palm Beach, FL. SUMMARY: The Office of Small Business Assistance,
Department of Airports and Palm Tran are participating with the South Florida
Water Management District, School District of Palm Beach County, the City of
West Palm Beach, the City of Riviera Beach, the Center for Technology,
Enterprise & Development, Inc. (TED Center) and Paragon Florida, Inc., to
present the 2015 Business Matchmaker Conference & Expo (a statewide
conference). This is the 9th Annual Matchmaker Conference & Expo held in
Palm Beach County. Each participating entity will contribute $3,000 and the
county’s contribution will be broken down as follows: the Office of Small Business Assistance ($1,000), Department of
Airports ($1,000) and Palm Tran ($1,000). Payment will be made on or
before September 18, 2015 to Paragon Florida, Inc., the fiscal agent for the
Palm Beach Partners. The conference and expo will provide Small Business
Enterprise owners an opportunity to collaborate with larger businesses in an
effort to increase business opportunities and knowledge of programs offered by
the above listed governmental partners. Countywide (HH)
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
3. Staff recommends
motion to approve: payment in an amount not to exceed $5,000 for
participation in the 2015 American Contract Compliance Association’s (ACCA) 29th
National Training Institute (NTI) to be held August 25 – 30, 2015 at the
Marriott Hotel in West Palm Beach. SUMMARY: The Office of Small Business Assistance is an
active member of the Local Host Committee and is involved in planning a variety
of educational sessions and other activities for the conference participants
throughout Palm Beach County. The conference will provide the local minority,
small and women Business Enterprise owners as well as local practitioners with
an opportunity to collaborate with public owner representatives present at the
NTI. Additionally, conference attendees will receive information on business
opportunities within their jurisdictions. ACCA’s comprehensive training program
provides a unique opportunity for conference participants to study among
nationally recognized experts in their respective fields such as Contract Compliance, Labor Compliance,
Affirmative Action, Economic and Business
Development, Equal Employment Opportunity, Fair Housing; and, Minority,
Women, Disadvantaged, Small, Emerging Business Enterprise Programs. This year's
conference is expected to bring 350-400 attendees from all over the U.S. Countywide (HH)
4. Staff recommends
motion to approve: appointment
of one individual to the Florida Atlantic Research & Development Authority
for a term of four years, from June 8, 2015 to June 7, 2019:
Nominee Seat
No. Seat
Requirement Nominated
by:
Susan S. Whelchel 1 Employed in the private Comm. Abrams
sector/Resident of Palm
Beach
County
SUMMARY: Per Ordinance No. 85-32, the Florida
Atlantic Research & Development Authority (Authority) is comprised of seven
members: three members are appointed at-large by the Palm Beach County Board of
County Commissioners (BCC); three are appointed by the Broward County Board of
County Commissioners; and the President of Florida Atlantic University or his
designee is a permanent member. The current representative, Roxanna Trinka, has
indicated she will not seek reappointment. Even though this is an at-large
appointment, historically, staff has requested nominations for the Authority
from the District 4 Commissioner, and Commissioner Abrams has nominated Susan
Whelchel. Countywide (DW)
B. CLERK & COMPTROLLER
1. Staff
recommends motion to approve:
Warrant List.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Type Meeting Date
Budget Retreat March 25, 2015
Environmental Control Board April 21, 2015
Regular April
21, 2015
Workshop April 28, 2015
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
B. CLERK & COMPTROLLER (Cont’d)
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
4. Staff recommends
motion to review for sufficiency and to receive and file: the Report of County Officials Bonds
dated June 2015. SUMMARY: Ordinance No. 98-51 sets the
various bond amounts for specified county officers and provides for examination
of the sufficiency of all the bonds at the regular meeting of the Board of
County Commissioners in January and June of each year. Countywide (PFK)
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends motion to receive and file: a report of plat recordations from October 1, 2014, through March 31, 2015. SUMMARY: This is a bi-annual summary of subdivision plats recorded during the past two fiscal quarters as required by the Department of Engineering and Public Works Policies and Procedures Manual Item No. EL-O-2618, governing administrative approval of plats by the County Engineer. Countywide (MRE)
2. Staff recommends
motion to approve: a Contract
with C&D Construction, Inc. (C&D) in the amount of $1,287,822.96 for
the construction of the Point Chosen Swing Bridge over the Rim Canal Fender
System Replacement (Project). SUMMARY: Approval of this Contract
will allow Palm Beach County to issue a notice to proceed to C&D, a Brevard
County company, to begin construction of the Project. The Palm Beach County Small Business
Enterprise (SBE) goal for all projects is 15% overall. C&D proposed no SBE participation for the
Project. None of the bidders met the SBE goal. District 6 (MRE)
3. Staff recommends
motion to approve:
A) the First Amendment to the intersection improvements annual
contract with Arcadis U.S., Inc. (Arcadis), R2014-0891, whose original contract
was dated July 1, 2014; and
B) the First Amendment to the intersection improvements annual
contract with HSQ Group, Inc. (HSQ), R2014-0892, whose original contract was
dated July 1, 2014.
SUMMARY: Approval of these first amendments to the intersection improvements annual contracts will extend the required professional services for one year, on a task order basis. These amendments with Arcadis and HSQ will extend the contract period from July 1, 2015, through June 30, 2016. The amendment with HSQ will also adjust the rates as allowed in the original contract. These amendments are the first renewals of two possible one year renewals contemplated in the original contracts. To date tasks in the amount of $544,958 have been authorized for Arcadis with 30.91% SBE which exceeds their commitment of 21%. To date tasks in the amount of $316,553 have been authorized for HSQ with 68.10% SBE which is currently less than their commitment of 80% but greater than the minimum 15% required commitment. The consultants are both Palm Beach County companies. HSQ is certified as a small business enterprise. Countywide (MRE)
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
4. Staff recommends
motion to approve:
A) a Contract with Ranger Construction Industries, Inc. (Ranger) in the amount of $747,915.20 for the construction of Belvedere Road from Club House Drive to Australian Avenue (Milling and Resurfacing) (Project);
B) a Budget Transfer of $500,000 from the Housing and Community Development Fund to the Transportation Trust Fund for the Belvedere Road from Club House Drive to Australian Avenue (Milling and Resurfacing) Project; and
C) a Budget Amendment of $500,000 in the Transportation Trust Fund to recognize the transfer from the Housing and Community Development Fund and appropriate it to the Project.
SUMMARY: Approval of this Contract, Budget Transfer
and Budget Amendment will allow Palm Beach County to issue a notice to proceed
to Ranger, a Palm Beach County company, to begin construction of the
Project. The Palm Beach County Small
Business Enterprise (SBE) goal for all projects is 15%, but the responsive bidders
cannot be ranked for SBE compliance for this Project due to federal funding
restrictions. However, Ranger achieved 5.5% SBE participation. Districts 2 & 7 (MRE)
5. Staff recommends
motion to approve:
A) a Contract with J. W. Cheatham, LLC
(Cheatham) in the amount of $1,277,506.25 for the construction of 45th
Street from I-95 to Old Dixie Highway/Greenwood Avenue (Milling and
Resurfacing) (Project);
B) a Budget Transfer of $1,000,000 from the
Housing and Community Development Fund to the Transportation Trust Fund for the
45th Street from I-95 to Old Dixie Highway/Greenwood Avenue (Milling
and Resurfacing) Project; and
C) a Budget Amendment
of $1,000,000 in the Transportation Trust Fund to recognize the transfer from
the Housing and Community Development Fund and appropriate it to the Project.
SUMMARY: Approval of this Contract, Budget Transfer
and Budget Amendment will allow Palm Beach County to issue a notice to proceed
to Cheatham, a Palm Beach County company, to begin construction of the
Project. The Palm Beach County Small
Business Enterprise (SBE) goal for all projects is 15%, but the responsive
bidders cannot be ranked for SBE compliance for this Project due to federal funding
restrictions. However, Cheatham achieved 16.4% SBE participation. District 7 (MRE)
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
6. Staff recommends motion to approve: a Contract with Foster Marine Contractors, Inc. (Foster) in the amount of $339,217 for the construction of Clint Moore Road and Military Trail Intersection Drainage Improvements (Project). SUMMARY: Approval of this Contract will allow Palm Beach County to issue a notice to proceed to Foster, a Palm Beach County company, to begin construction of the Project. The Palm Beach County Small Business Enterprise (SBE) goal for all projects is 15% overall. The SBE participation proposed for the Project by Foster is 16.95 %. Districts 4 & 5 (MRE)
D. COUNTY
ATTORNEY
1. Staff recommends motion to approve: Settlement Agreement in D.D.D. and N.H.D., Individually and as Parents and Natural Guardians of K.D., a minor, Case No. 502013CA013900XXXXMB AG (Fifteenth Judicial Circuit Court) for $265,000, inclusive of attorney’s fees and costs. SUMMARY: Plaintiffs D.D.D. and N.H.D. are the parents of Plaintiff K.D., a minor who participated in the County-administered Head Start program. Plaintiffs sued Palm Beach County alleging negligent supervision and training, following two incidents in January of 2013. The parties have drafted a proposed settlement agreement which would settle the claims of the three Plaintiffs in the amount of $265,000, inclusive of attorney’s fees and costs. Staff, including Risk Management and the Department of Community Services, recommends that the Board of County Commissioners approve this Settlement as a reasonable compromise of the claims brought by Plaintiffs, in order to limit the County’s exposure in this case. Countywide (HH)
E. COMMUNITY SERVICES
1. Staff
recommends motion to approve: Contract for Provision of Ryan
White Part A HIV Health Support Services with the
Florida Department of Health in Palm Beach County, for the period March 1,
2015, through February 29, 2016, in an amount not to exceed $1,166,887, to
provide certain services for the health and support of persons with HIV
Spectrum Disease. Summary: A notice of grant award was received on
February 6, 2015, from the U.S Health and Human Services Health Resources
Services Administration (HRSA), issuing a partial award in the amount of
$5,975,290 in Formula, Supplemental and Minority AIDS Initiative (MAI)
funding. An additional grant award will
be issued at a later date. This Contract is being funded based on level
funding from the prior grant year. The
contract will be amended and the budget will be aligned once the final notice
of award has been received. This agency
is selected and recommended for contracting through the Request for Proposal
(RFP) process. The contract covers
services for HIV affected clients including medical case management, medical
care, pharmacy oral health care, and substance abuse treatment. Employees Mitchell Durant and Mary Kannel of
Florida Department of Health in Palm Beach County serve on a County advisory
board, the HIV CARE Council. This board provides no regulation, oversight,
management, or policy-setting recommendations regarding the agency contract
listed above. Disclosure of these
contractual relationships at a duly noticed public meeting is being provided in
accordance with the provisions of Sect. 2-443, of the Palm Beach County Code of
Ethics. No County funds are required. (Ryan
White) Countywide (HH)
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to:
A) receive and file funding allocation notification for Phase 32 of
the Emergency Food and Shelter Program, for the period July 1, 2014, through June
30, 2015, in an amount of $226,962, for provision of shelter, rent/mortgage and
utility payments to assist individuals and families in crisis; and
B) approve Budget Amendment of $22,407 in the
Human Services Division General Fund to align the budget with the actual grant
award.
Summary: The Emergency
Food and Shelter Program (EFSP) is a restricted federal grant. On March 5, 2015, EFSP announced allocations for the Phase 32 award to
Palm Beach County. The award is
administered locally by the United Way of Palm Beach County, Inc. and consists
of funding for Shelter in the amount of $70,925,
Rent/Mortgage in the amount of $144,942
and Utilities in the amount of $11,095.
The budget amendment is necessary to align the County budget with the
actual grant award. No County match is
required for these funds. (Human
Services) Countywide (HH)
3. Staff recommends
motion to approve: Amendment No. 01 to Contract for Provision of Services with Adopt-A-Family of the Palm
Beaches, Inc., (R2014-1566), for
the period October 1, 2014, through September 30, 2015, increasing funding by
$56,507 for a new total contract amount not to exceed $88,078, to provide
Homeless Emergency Assistance and Rapid Re-Housing Transition to Housing for
homeless families. Summary: The purpose of this amendment is to reallocate funds from the Emergency Solutions Grant (ESG) Program. ESG service dollars are reviewed throughout
the contract year and reallocated to best fit the needs of the clients. These reallocated dollars will allow
additional clients to be served with Rapid Re-Housing Assistance. No County funds are required. (Human Services) Countywide (HH)
4. Staff recommends
motion to ratify: Signature of
the Mayor on the Florida Department of Education Project Application for the
period July 1, 2015, through June 30, 2016, in an amount not to exceed $278,268 for the Farmworker Career Development Program under Title I, Section 167
of the Workforce Innovation and Opportunity Act (WIOA). Summary: The
Farmworker Career Development Program
is funded by the Florida Department of
Education to provide academic education and vocational training to farm
workers and their dependents to obtain permanent employment outside of farm
work. The emergency signature process was utilized because there was not
sufficient time to submit the application through the regular agenda process
and meet the submission deadline of April 24, 2015. No County funds are required. (Farmworker
Career Development Program) Countywide (HH)
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Staff requests
motion to approve: Contract for Provision of Financial
Assistance with Southeast Florida
Behavioral Health Network, Inc. (SEFBHN), for the period October 1,
2014, through September 30, 2015, in an amount not to exceed $71,489. Summary: This contract provides for provision of
behavioral health support services to the County by the Southeast Florida
Behavioral Health Network, Inc., the State of Florida’s designated managing
entity for behavioral health services.
The support services are designed to create a “wraparound model” to
address the needs of individuals with complex behavioral health issues allowing
them to remain at home and function productively within the community. The funding supports a training manager,
technical support, data collection, and standards verification for
County-contracted behavioral health providers under the Financially Assisted
Agencies Program (FAA). Funding for this purpose in the amount of $56,489 was
included in the approved FY 2015 FAA program allocations. The increased contract amount reflects
program start up costs and an expanded scope of services retroactive to October
1, 2014. Funding is available in the current FAA program budget. Countywide
(HH)
F. AIRPORTS
1. Staff recommends
motion to approve:
A) a
Contract with Ranger Construction Industries, Inc. in the amount of
$4,955,479.55 for the Taxiway D and E Rehabilitation/Reconstruction project at
Palm Beach International Airport (PBIA);
B) a Budget Amendment of $3,998,329 in the Airports
Improvement and Development Fund to recognize Passenger Facility Charge (PFC)
revenue, and to increase budget by $3,998,329 for the Ranger contract; and
C) a Budget Transfer of $3,998,329
in the Airports PFC fund to transfer PFC funds to the Airports Improvement and
Development Fund, including a transfer from PFC Reserves in the amount of
$3,998,329.
SUMMARY: This project was advertised utilizing
the County’s competitive bid process. On
March 10, 2015, four (4) bids were received for the Taxiway D and E
Rehabilitation/Reconstruction at PBIA. Of the four (4) bids, Ranger
Construction Industries, Inc., a Palm Beach County company has been identified
as the lowest responsible/responsive bidder in the amount of $4,955,479.55. The Disadvantaged Business Enterprise (DBE)
Goal for this project was established at 14%.
Ranger Construction Industries, Inc. is responsive to the DBE
requirements by demonstrating good faith efforts to achieve the DBE goal and
has committed to a minimum of 8.91% DBE participation. Florida Department of
Transportation grant funding of $486,426 and PFC funds of $4,469,054 are being
utilized to fund this project. Countywide (JCM)
2. Staff recommends
motion to receive and file: License Agreement with The Hertz Corporation
(Hertz) commencing January 9, 2015 and expiring July 3, 2015, for the parking
of vehicles in connection with Hertz’ rental car operation at the Palm Beach
International Airport (PBIA), for payment of a license fee in the amount of
$715 per week, for each week the overflow parking area is used. SUMMARY: Delegation of authority for execution of the
standard license agreement was approved by the Board in R2007-2070. This License Agreement
provides for the use of a parking area at 1146 Carmichael Road, adjacent to the
Hertz rental car facility at PBIA, for parking of vehicles in connection with
Hertz’ rental car operation at PBIA.
Because Hertz has variable overflow parking needs, the License Agreement
provides for Hertz to pay the license fee on a weekly basis. Countywide
(AH)
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to authorize: the
Mayor to certify the non-ad valorem assessment roll on electronic media to the
Tax Collector pursuant to Chapter 197, Florida Statutes. SUMMARY: In 1998, the County began using the Uniform
Method of collecting non-ad valorem special assessments. Under this procedure, special assessments are
included on the tax bills. Each year the
non-ad valorem assessment roll must be certified to the Tax Collector by
September 15. Countywide (PFK)
2. Staff recommends
motion to approve: the
reappointment of Robert Gottlieb to the Impact Fee Review Committee (IFRC) for
the three-year term June 19, 2015, through June 18, 2018:
Nominee Seat No. Requirement Nominated By
Robert Gottlieb 1 Municipal Municipal League
SUMMARY: The IFRC is composed of seven members and
three alternate members. The voting
membership of the IFRC shall include three representatives from municipalities
within Palm Beach County (PBC), three representatives from the business
community, and one member selected at-large.
The alternate members shall include one representative from each of the
three categories listed above. This
agenda item provides for the reappointment of Robert Gottlieb to a three-year
term that will expire June 18, 2018. Mr.
Gottlieb has completed the required ethics training. Countywide (LB)
3. Staff recommends
motion to approve: a Budget Amendment of $1,420,159 in School Impact
Fee Zone 3 to recognize additional impact fee revenues collected in FY 2015.SUMMARY: This Budget Amendment in the school impact
fee account recognizes additional school impact fee revenues collected in FY
2015 and allows Palm Beach County to appropriate and remit the revenues to the
Palm Beach County School District in accordance with Article 13 of the Unified
Land Development Code. Countywide (LB)
4. Staff recommends
motion to approve:
A) Budget Transfer from School Impact Fee Zone 1 reserve account to School
Impact Fee Zone 1 appropriation account for $1,317,000;
B) Budget Transfer from School Impact Fee Zone 2 reserve account to School
Impact Fee Zone 2 appropriation account for $2,122,000;
C) Budget Transfer from School Impact Fee Zone 3 reserve account to School
Impact Fee Zone 3 appropriation account for $1,385,487; and
D) Budget Transfer from School Impact Fee Zone 4 reserve account to School
Impact Fee Zone 4 appropriation account for $432,000.
SUMMARY: Impact fees budgeted in reserve accounts
cannot be appropriated until funds have been collected. These budget transfers recognize school
impact fee revenues as of May 11, 2015 and allow for their appropriation so
that the County may remit funds to the School District in accordance with
Article 13 of the Unified Land Development Code. Countywide (LB)
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: Contract with Siemens Industry, Inc. in the amount
of $660,000 for the Main Judicial Complex (MJC) Programmable Logic Controllers
Replacement project. SUMMARY: The
scope of this project is to replace the existing Programmable Logic
Control (PLC) System currently serving several locations in the MJC (which
includes the Main Courthouse and State Attorney/Public Defender Building) with a
new upgraded PLC system. This system
controls the main electrical distribution throughout the MJC. The existing system is over 20 yrs old, is no
longer supported by the manufacturer and is not expandable or upgradeable. Failure of system could result in power loss
to the entire center and all generator load shedding capabilities. This project is funded by ad valorem dollars
from the Public Building Improvement Fund.
This work was competitively bid with Siemens Industry, Inc. submitting
the lowest responsive, responsible bid.
The total construction duration is 120 calendar days. The goal for Small Business Enterprise (SBE)
participation is 15%. Small Business
Enterprise (SBE) participation in this contract is 15% achieved through the use
of subcontractors. Siemens Industry, Inc. has an office in Martin County and is
not a Palm Beach County company. (Capital Improvements Division) District 7
(JM)
2. Staff recommends
motion to approve:
Contract with Southern Coast Enterprises, Inc. in the amount of $547,975 for
the Roof Replacement project at Animal Care & Control Facility in West Palm
Beach. SUMMARY: The
scope of this project includes removal and replacement of metal roofing and built-up
roofing, modifications to the existing roof framing system including light
gauge metal truss over framing, structural modifications to the clerestory with
installation of new impact windows, and installation of new roof dormers. This project is funded from the Public
Building Improvement fund. This work was
competitively bid with Southern Coast Enterprises, Inc. submitting the lowest
responsive, responsible bid. The total
construction duration is 242 calendar days.
The SBE participation in this contract is 0%. Southern Coast
Enterprises, Inc. is a Broward County company. (Capital Improvements Division) District
2 (JM)
3. Staff recommends
motion to approve: Contract with
Cedars Electro-Mechanical, Inc. in the amount of $847,375 for the Palm Tran
North Operations Center - Heating, Ventilation and Air Conditioning (HVAC)
Replacement project. SUMMARY: The work consists of removal and then
replacement of six DX Split HVAC systems, new rooftop 10-ton package unit,
ductwork, new electronic controls, new outside air unit and all associated
ancillary work. This work was
competitively bid with Cedars Electro-Mechanical, Inc. submitting the lowest
responsive, responsible bid. This project
is fully funded by a grant from the U.S. Department of Transportation, Federal
Transit Administration (FTA) and governed by the provisions listed under the
Master Grant Agreement FTA MA (17) dated October 1, 2014. Davis Bacon requirements including a
Disadvantaged Business Enterprise (DBE) goal of 15%, and prevailing wage
provisions shall apply to this contract.
Disadvantaged Business Enterprise (DBE) participation in this contract
is 12%. The total construction duration
is 180 calendar days. Cedar
Electro-Mechanical, Inc. is a SBE, Palm Beach County company. (Capital Improvements Division) District 7 (JM)
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING
& BUILDING
1. Staff recommends
motion to approve: A) Appointment
of two members; and B) Reappointment
of one member to the Building Code Advisory Board:
A)
Appoint two new members:
Appoint Seat Requirement Nominated By Term
Donald Sharkey 13 Electrical
Contractor Construction Industry 6/2/2015-12/3/2015 Management Council
James B. Carr 15 Contractor Construction Industry 6/2/2015-6/1/2018 Management Council
B)
Reappoint one member:
Reappoint
Seat Requirement Nominated
By Term
Scott Worley
10 General Contractor Construction Industry 6/2/2015-6/1/2018 Management Council
SUMMARY: The
Building Code Advisory Board was established by a Special Act of the Florida
Legislature in 1974, and amended in 2001.
The term of office for Board members is three years with no limit to the
number of terms a member may serve. The Construction Industry Management
Council (CIMC) has nominated Donald Sharkey, who will complete the term through
December 3, 2015, of the deceased William R. Higgins; and James B. Carr for a
term of three years. Additionally, the CIMC has re-nominated Scott Worley for a
term of three years. The Board is comprised of sixteen members: seven Building
Officials, one from each commission election district appointed from nominees
submitted by the Building Officials Association of Palm Beach County; seven
members appointed from nominees submitted by the Construction Industry
Management Council of Palm Beach County; one registered architect appointed
from nominees submitted by the Palm Beach Chapter of the American Institute of
Architects; and one professional engineer appointed from nominees submitted by
the Palm Beach Chapter of the Florida Engineering Society. Countywide (SF)
2. Staff recommends
motion to approve:
Appointment of one member to the
Construction Board of Adjustments and Appeals.
Gary T. Sullivan 3 Electrical Contractor Construction Industry 6/2/2015-6/1/2018 Management Council
SUMMARY: Palm Beach County Ordinance 89-31, as
amended in 2002, established the Construction Board of Adjustment and Appeals
(the “Board”). The Construction Industry Management Council has nominated Gary
T. Sullivan for a term of three years.
Per Palm Beach County Ordinance 2012-006, as amended, Palm Beach County
Amendments to the Florida Building Code, 2010 Edition, the
Board is comprised of seven regular members: one architect; one engineer; one
general contractor; one electrical contractor; one HVAC contractor; one
plumbing contractor; and any other contractor licensed category. In addition to these members, there should be
two alternate members: one member with the qualifications referenced above; and
one member at large from the public. As
required by Section 2-443(d) of the Code of Ethics, this Agenda Item Summary
will serve as disclosure for Gary T. Sullivan. Mr. Sullivan’s company contracts
with Palm Beach County to provide electrical services for the County. The CBAA
provides no regulation, oversight, management or policy-setting recommendations
regarding this contract. Countywide (SF)
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. DELETED
2. DELETED
3. Staff recommends
motion to approve: Contract with TLC Diversified, Inc. for the Water
Treatment Plant No. 9 (WTP 9) Emergency Generator Replacement in the amount of
$1,596,777. Summary: On February
11, 2015, five bids were received to replace an
existing two megawatt emergency generator at WTP 9 to increase power
reliability at the plant. WTP 9 is on an interruptible commercial industrial load control rate with
Florida Power Light, necessitating reliable emergency power onsite. TLC
Diversified, Inc. was the lowest
responsive, responsible bidder in the amount of $1,596,777. The
Small Business Enterprise (SBE) participation goal established by the SBE
Ordinance (R2002-0064) is 15% overall. The contract with TLC Diversified, Inc. provides
for SBE participation of 15.05% overall.
TLC
Diversified, Inc. is a Palm Beach County company. This project is
included in the FY15-16 Capital Improvement Plan adopted by the Board of County
Commissioners. (WUD Project No. 14-025) District 5 (JM)
4. Staff recommends
motion to approve: Change Order No. 3 to
the Contract with All Webbs Enterprises, Inc. (R2014-0059) for the Water
Treatment Plant 11, PW 9 & PW 10, New Production
Wells Project in the amount of
$76,471.82 and providing for a 73-day time extension. Summary: On January 14, 2014, the Board of County
Commissioners approved a Contract with All Webbs Enterprises, Inc. (Contractor)
for the Water Treatment Plant 11, PW 9 & PW 10, New
Production Wells Project. Change Order No. 3 authorizes quantity adjustments
and the performance of additional work on Well PW10 that was required to
address changed conditions encountered in the field due to unanticipated soil
formations. The Small Business Enterprise (SBE) participation goal established
by the SBE Ordinance is 15% overall. The Contract with All Webbs Enterprises,
Inc. provides for SBE participation of 99.99% overall. Change Order No.3
provides 0% SBE participation. The cumulative SBE participation including
Change Order No. 3 is 96.42% overall. All Webbs Enterprises, Inc. is a Palm
Beach County company. (WUD Project No.
11-101) District 6 (JM)
5. Staff recommends
motion to approve: Consultant Services
Authorization (CSA) No. 9 for the CD03 South County Water Services Replacement
Phase 5 Project with Mock Roos and Associates, Inc. (R2014-0826) in the amount of
$188,195. Summary: On June 3, 2014, the Board of
County Commissioners approved the Water Utilities Department (WUD)
Engineering/Professional Services Contract (Contract) with Mock Roos and Associates, Inc. CSA No. 9 provides for services relating to the surveying,
design, and permitting of water main replacements WUD provides potable
water service in Sandalfoot Cove and the surrounding areas in southwest Boca
Raton. The existing water distribution system in the area is over 30 years old
and has been experiencing frequent pipe and service line failures. The Small
Business Enterprise (SBE) participation goal established by the SBE Ordinance
(R2002-0064) is 15% overall. The Contract with Mock Roos and Associates, Inc.
provides for SBE participation of 97%. CSA
No. 9 provides 100% overall participation. The cumulative SBE participation is
100% overall. Mock Roos and Associates, Inc. is a local Palm Beach County
company. (WUD Project No. 15-039) District 5 (JM)
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
6. DELETED
7. Staff recommends
motion to approve: Consultant Services Authorization No. 3 (CSA No.
3) for the Capital Improvement Program Management and Implementation Services
Project with MWH Americas, Inc. (MWH) (R2014-1188), in the amount of $3,463,524.75. Summary: On August 19, 2014, the
Board of County Commissioners approved the Master Contract for Capital Improvement Program (CIP) Management and
Implementation Services with MWH Americas, Inc. The goal of the Capital
Improvement Program is to allow the County to implement $400 Million worth of
projects over five years. Over the past ten months, MWH Americas, Inc. has
integrated its program management staff with County staff at the Water
Utilities Department (WUD). Activities
carried out during this period include development of a project delivery
system, validation and refinement of CIP projects, creation of packages of
projects that can be grouped for more efficient procurement and delivery,
development of schedules and budgets for the various project packages,
development of a CIP delivery plan, and identification of requirements for
project and program controls. In addition, work has been initiated on 16 of 31
project packages representing $221 Million of work. The scope
of work and services provided for in CSA No. 3 include; planning, oversight of staff and design professionals for projects
from initiation through completion;
coordination of permitting and approvals; coordination between WUD
Engineering and Operations and Maintenance Divisions; review of construction administration policies,
processes and procedures; outreach services; and knowledge transfer and
training of WUD staff. The Small Business Enterprise (SBE) participation
goal established by the SBE Ordinance (R2002-0064) is 15% overall. The contract with MWH Americas, Inc. provides for SBE participation of 23.7% overall. This CSA
includes 25.81% overall participation. The cumulative SBE participation,
including this Authorization is 20.66%. (WUD Project No. 14-054) Countywide
(JM)
8. Staff recommends
motion to accept: a Non-Standard
Utility Easement granted by BGI
Group, LLC (BGI) for existing and future water main facilities within the
Glades Correctional Institute (GCI) property in the City of Belle Glade. Summary: The Water Utilities
Department (WUD) requires utility easements to access and maintain water main
facilities that will serve development within the GCI property presently owned
by BGI. BGI has requested a non-standard easement that will allow for the
perpendicular crossing of the easement premises by spur railroad tracks in the
future, subject to WUD's approval and execution of a WUD Standard Indemnity
Agreement for encroachments. The proposed easements are being granted at no
cost to the County. (WUD Project No. 14-092) District 6 (MJ)
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to:
A)
approve an Agreement
with the Andrew “Red” Harris Foundation, Inc. (ARHF) for accepting donated
artificial reef modules in exchange for placing the modules within permitted
artificial reef sites offshore of northern Palm Beach County. Estimated deployment costs for the term of
the agreement will not exceed $260,000.
This agreement will expire on December 31, 2017;
B)
approve
naming the artificial reef(s) created utilizing these reef modules as the
Andrew Harris Reef;
C)
authorize the County
Administrator, or his designee, to sign all future time extensions, task
assignments, and other forms associated with this Agreement, and necessary
minor amendments that do not significantly change the scope of work, terms or
conditions of this Agreement;
D) adopt a Resolution authorizing the Clerk of
the Board to disburse $260,000 from the Vessel Registration Fee Trust Fund to
provide the necessary funding for placing these reef structures; and
E) approve a Budget Transfer of $260,000 from
reserves in the Environmental Enhancement Saltwater Fund to the Andrew “Red”
Harris Foundation reef project.
SUMMARY:
Staff recommends approval of the Agreement in which ARHF will donate up
to 240 artificial reef modules and the County will transport/install the
modules at permitted artificial reef sites and name the modular reefs the
Andrew Harris Reef. The $260,000 to cover the County’s costs will come from the
County Vessel Registration Fees. District 1 (SF)
2. Staff recommends
motion to receive and file:
A) Amendment
No. 3 to the Contract for Design, Fabrication, and Delivery of the Bryant Park
Sculptural Living Shoreline Mangrove Planter (R2014-0154) with Michael Singer,
Inc. (MSI) amends Article 2 of the Contract’s expiration date from March 31,
2015 to May 31, 2015. Replaces
Exhibit B (Schedule of Payments) with Exhibit B-4 Schedules of Payments. All other provision of the Contract shall
remain in full force and effect; and
B) Amendment
No. 2 to Grant No. 13-4100-7090 (R2014-0153) with the National Endowment for
the Arts (NEA) extends the time period of support from March 31, 2015 to
September 30, 2015. All other provisions
of the grant remain in effect.
SUMMARY: On
February 4, 2014, the Board of County Commissioners approved the Professional
Services Contract with MSI (2014-0154) for the design of a large-scale public
art installation by environmental artist/designer Michael Singer. Delegation of authority to execute all forms
associated with the Michael Singer, Inc. Contract was approved at that time. District
7 (SF)
On February 4, 2014, the Board of County
Commissioners approved the National Endowment for the Arts (NEA) Grant No.
13-4100-7090 (R2014-0153) supporting the design of a large-scale public art
installation by environmental artist/designer Michael Singer. Delegation of authority to execute all forms
associated with the NEA Grant Award was approved at that time. District 7
(SF)
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
3. Staff recommends
motion to:
A) approve
a Joint Partnership
Agreement with the Florida Department of Transportation (FDOT) in the amount
not to exceed $60,000 to reimburse the County for staff time and materials
associated with monitoring and maintenance of a planned mitigation project
along the Southern Boulevard Causeway.
Agreement expires on or before June 30, 2019;
B) adopt
a Resolution to authorize
entering into an agreement as a requirement of FDOT;
C) approve a Budget Amendment of $60,000 in the
Environmental Enhancement Fund to recognize the revenues from the Agreement;
and
D) authorize the County Administrator, or his designee,
to sign all future time extensions, task assignments, certifications and other
documents associated with this Agreement and any necessary minor amendments to
those documents that do not significantly change the scope of work or terms and
conditions of this Agreement.
SUMMARY: This Agreement for services is associated with the monitoring and maintenance
of a mangrove mitigation project along the Southern Boulevard Causeway. FDOT will provide up to $60,000 to the County
for this work. District 7 (SF)
M. PARKS & RECREATION
1. Staff recommends
motion to reappoint: one regular at-large
County member to the Boynton Beach Municipal Golf Course Advisory Committee for
the term of June 20, 2015 to June 19, 2020:.
|
Nominee |
Seat No. |
Requirement |
Nominated By: |
|
|
|
|
|
|
Nathaniel
Harris Clark |
1 |
Citizen
at Large |
Comm.
Hal R. Valeche |
|
|
|
|
Comm.
Steven L. Abrams |
|
|
|
|
Comm.
Melissa McKinlay |
|
|
|
|
Comm.
Priscilla A. Taylor |
Summary: The
Board of County Commissioners, according to the Agreement with the City of
Boynton Beach, appoints two regular members and one alternate member to the
Boynton Beach Municipal Golf Course Advisory Committee. Mr.
Nathaniel Clark has filled Seat No. 1 since January 13, 2015, and desires to be
reappointed. Mr. Clark has satisfied the
ethics training requirements. Notice was
sent to the Commissioners on March 16, 2015, asking for nominations to fill
this vacancy. Countywide (AH)
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
P. COOPERATIVE EXTENSION
SERVICE
1. Staff recommends
motion to approve: an Agricultural Land Management
Interlocal Agreement with the Palm Beach Soil and Water Conservation District
(PBSWCD), for a period of three years, which continues their management of
County property within the Ag Reserve that has been purchased by Palm Beach
County and leased out for agricultural uses, for a fee of $57,234 per year to
be paid from funds generated by the lease program. Summary: PBSWCD will manage agricultural
lands under the Agricultural Land Management Interlocal Agreement (Agreement)
purchased by the County with funds from the March 1999 Conservation Lands Bond
Referendum. Management fees will be paid by agricultural leased properties
owned by Palm Beach County during the period of this Agreement. This Agreement is for a three-year period
beginning July 1, 2015 for an annual fee of $57,234, which includes the
development and management of the Florida Department of Agriculture and
Consumer Services Best Management Practices on the Falowski property. Districts
3 & 5 (AH)
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to receive and file the following:
A) Grant Adjustment Notice (GAN) No. 012 with the U.S.
Department of Justice, Office of Justice Programs to allow minor changes in project
scope; and
B) Second Amendment to Contract for Education,
Employment and Case Management for Juvenile Reentry with Gulfstream Goodwill
Industries, Inc. adjusting budget line items without increasing/decreasing the
total contract amount, and revising scope of work.
SUMMARY: Palm Beach County was awarded a
$750,000 grant from the U.S Department of Justice Office of Justice Programs to
implement reentry services for juveniles on October 1, 2013. GAN No. 012
approves changes to the project scope.
The original Gulfstream Goodwill contract (R2014-0471 for $217,650 for
the period of January 1, 2014, through September 30, 2014) was executed on
February 5, 2014, received and filed by the Board on April 1, 2014. The first
amendment was executed on September 30, 2014 and received and filed on December
2, 2014 (R2014-1845) for $319,319 extended the expiration date to September 30
2015. This Second Amendment to contract with Gulfstream Goodwill Industries,
Inc. modifies the scope of work and budget without increasing or decreasing the
total contract price. The amendment will
allow changes in position roles at Gulfstream Goodwill by adding career
navigation to the role of Transition Specialists and changing one position to
Program Coordinator. These documents have been fully executed on behalf of the
Board of County Commissioners (Board) by the County Administrator/Executive
Director of the Criminal Justice Commission in accordance with R2013-1668 that
was approved by the Board on November 19, 2013, and are now being submitted to
the Board to receive and file. There is no cost to the County. Countywide
(JB)
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION (Cont’d)
2. Staff recommends
motion to:
A) ratify the
signature of the Mayor on the approval of the Second Chance Act Two-Phase Adult
Reentry Demonstration Program: Planning and Implementation FY2015 Competitive Grant
Application to the U.S. Department of Justice (DOJ), Office of Justice
Programs, Bureau of Justice Assistance for $1,000,000 from October 1, 2015 to
September 30, 2017, to facilitate the reduction of recidivism in Palm Beach
County; and
B) authorize the
County Administrator or his designee to execute all related documents and
contracts for the above mentioned grant and to execute electronically all
necessary forms and documents as required by the U.S. DOJ.
SUMMARY:
Palm Beach County accepted a grant award of $750,000 (Resolution Number
R2010-1590) from the Department of Justice in 2010 to facilitate the successful
reintegration of ex-offenders. This
application, if funded, will allow for continuation funding for the Regional
and State Transitional Offender Reentry (RESTORE) Initiative. Ex-offenders are provided with pre- and
post-release services to assist in their reintegration. The Grant requires a non-federal in-kind
match of $1,000,000 (50%). This match has been identified through County
resources and partnering Reentry Service Providers. Countywide (JB)
3. Staff recommends
motion to:
A) ratify the
signature of the Mayor on the approval of the MacArthur Foundation's Safety and
Justice Challenge Grant Application to reduce the jail population for $150,000;
and
B) authorize the
County Administrator or his designee to execute all related documents and
contracts for Palm Beach County’s grant and to execute electronically all
necessary forms and documents as required by the MacArthur Foundation.
SUMMARY:
Protecting the long-term
public safety of residents requires that Palm Beach County remain committed to
collective impact through evidence-driven innovation and improvement. More data
analyses and better focus on these individuals is needed. If awarded, this
grant will help Palm Beach County achieve better public safety outcomes, lower
incarceration costs and a reduced use of the local jail. The period of the
grant has not been determined but it is expected to expire December 31, 2015. The
grant does not require a match. Countywide (JB)
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION (Cont’d)
4. Staff recommends
motion to:
A) ratify the
signature of the Mayor on the approval of the Second Chance Act Reentry Program
for Adults with Co-Occurring Substance Abuse and Mental Disorders Grant
Application to the U.S. Department of Justice (DOJ), Office of Justice Programs
(OJP), Bureau of Justice Assistance (BJA) for $600,000 from October 1, 2015 to
September 30, 2017 to facilitate the reduction of recidivism in Palm Beach
County; and
B) authorize the County
Administrator or his designee to execute all related documents and contracts
for Palm Beach County’s FY 2015 Second Chance Act Grant and to execute electronically
all necessary forms and documents as required by the U.S. DOJ.
SUMMARY:
Palm Beach County in collaboration with the
Sheriff’s Office and community-based reentry partners are proposing to
provide inmates with pre- and post-release services to assist in their
transition back into the community. The
county is requesting $600,000 to implement and expand
treatment programs for adults with co-occurring substance abuse and mental
disorders. The Grant does not require a match. Countywide (JB)
5. Staff recommends
motion to receive and file:
A) an executed Data Transfer Agreement with RTI International
for the transfer of reentry client data for the period of March 1, 2014 to June
30, 2015 at no cost to the County; and
B) Second Amendment to Agreement with Palm Beach County Law
Enforcement Exchange, Inc. (LEX). This amendment does not change the dollar amount
of the original agreement. The amendment
rearranges staff and capital line items within the budget.
SUMMARY:
These documents have been fully executed on behalf of the Board of
County Commissioners (Board) by the County Administrator/Executive Director of
the Criminal Justice Commission (CJC) in accordance with Resolution R2013-1450
and are now being submitted to the Board to receive and file. The original LEX contract (R2014-0633 for
$100,000 for the period of October 1, 2014, through September 30, 2015) was
executed on April 22, 2014, received and filed by the Board on May 6, 2014,
amended on September 30, 2014 and received and filed on January 13, 2015
(R2015-0085 for $150,000 the period of October 1, 2014, through September 30,
2015) to coordinate law enforcement activities. Countywide (JB)
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends
motion to approve: the write-off of uncollectible emergency transport
patient accounts to remove these amounts from the County’s financial books for
the following period:
October 1, 2010
through September 30, 2011 (FY11) $10,399,302.53
Summary: In December 1994, the Board authorized Fire
Rescue to transport critically ill/injured patients and bill for those
services. The County contracts with a
private company for these billings and collections services. The County receives payment from a number of
sources, including commercial insurance, Medicare, Medicaid, and private
individuals. During the period October
1, 2010 to September 30, 2011, Fire Rescue generated $34,301,090 in gross
transport billings and collected (to-date) $17,131,128.02. After adjustments of $6,770,659.45, required
under the guidelines of the Medicare/Medicaid programs, the balance of $10,399,302.53
is currently deemed to be uncollectible. This balance is primarily due to
partial payments, insurance denial based on medical necessity, the inability to
obtain accurate patient and/or insurance information, and patients without
medical coverage or high deductibles.
Staff recommends the amount deemed uncollectible be written-off the
County’s financial books. Countywide (SB)
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to approve: a Fourth Amendment to Interlocal Agreement
R2014-0171, as amended, for network services with the Health Care District of
Palm Beach County (HCD). SUMMARY: The
Health Care District of Palm Beach County has an existing network services
Interlocal Agreement, as amended, for an initial term of one year with
automatic one-year renewals unless notice is given by either party. This Fourth Amendment adds a new HCD clinic
location in Belle Glade. The revised total annual service revenue is $48,240
for FY 2015, a net increase of $600, and includes reimbursement for
installation costs (estimated at $350). The revised fee structure for network
services will not be used for billing until June 1, 2015. The Florida LambdaRail LLC has approved
connection of HCD to the Florida LambdaRail network. Countywide (PFK)
2. Staff recommends
motion to:
A) approve the Interlocal Agreement for network services with the Lake Worth
Drainage District (LWDD), a Special Taxing District, for an initial term of one year with
automatic one-year renewals unless notice is given by either party; and
B) authorize the County Administrator or his designee, Information Systems Services
(ISS) Director, to approve and execute Task Orders associated with these
services, up to a maximum dollar value of $50,000 per Task Order.
SUMMARY: In an effort to
reduce overall costs, the LWDD wishes to collaborate on the construction and
sharing of conduits with no additional costs to the County or to the LWDD for
the fiber optics connections within LWDD facilities in exchange for placement
of an ISS antenna placement on the LWDD communication
tower which will enable County WiMax coverage in the western Delray Beach area.
These recommended actions will have no fiscal impact to Palm Beach County. The Florida LambdaRail LLC has approved connection
of the LWDD to the FLR network. District 5 (PFK)
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends
motion to approve: Memorandum of Understanding Drivers License and/or Motor Vehicle Record Data Exchange with the Florida Department of Highway Safety and Motor Vehicles (FDHSMV), which will allow the County’s
Public Safety Department Consumer Affairs Division to receive daily
electronic information that ensures Vehicle for Hire and Tow Truck drivers
meet Palm Beach County Vehicle for Hire and Tow Truck Code of Ordinance driver
requirements. This Memorandum of
Understanding (MOU) replaces a previous MOU executed on December 16, 2014, and
will remain in effect for three years from the date of execution in the amount
of $10 per driver license transcript requested, and an additional $2 fee for a
driver record search if no record is found.
SUMMARY: The signing of the Memorandum of Understanding Drivers License and/or
Motor Vehicle Record Data Exchange with FDHSMV will allow the County, through its Consumer
Affairs Division, to continue to ensure only authorized drivers with valid licenses are allowed to operate vehicle for hire taxis, sedans,
limousines, vans, shuttles, non-emergency transportation vehicles, and tow
trucks. This is to ensure the safety
of the
vehicle for hire drivers, tow truck operators, and the general
public. The record data exchange
provides an
automated file from the
State to the County on a daily basis. The file contains information on each authorized driver
including notification of an invalid license, the reason why
a license has
been suspended or revoked,
and a description of sanctions and traffic violations. There will be a $10 fee paid to FDHSMV
for each driver license transcript requested and a $2 fee for a driver record
search if no record is found. A newly executed document is required by the State of Florida every three years as a condition
of continuing the Drivers License and Motor Vehicle Record Data Exchange with the County under the provisions of the Driver’s Privacy
Protection Act, which protects the personal information contained within the files.
Countywide (JB)
BB. YOUTH
SERVICES
1. Staff recommends
motion to approve: Contract
with The Unicorn Children’s Foundation, Inc. for the period January 15, 2015,
through December 31, 2016, in an amount not-to-exceed $50,000, for a community
needs assessment on special needs. Summary:
The Unicorn Children’s Foundation, Inc.
is coordinating a community-wide needs assessment and planning effort around
the special needs population in Palm Beach County. The plan will identify strategies to create a
seamless system of care and improve information and referral integrity. Several other funders are also contributing
to this effort. Countywide (HH)
2. Staff recommends
motion to receive and file: Summer Food Service Program for Children
Authorized Signature Form with the Florida Department of Agriculture and Consumer
Services, Food, Nutrition and Wellness (DACS). Summary: In accordance with County PPM CW-0-051, all
delegated contracts, agreements and grants must be submitted by the initiating
Department as a receive and file agenda item. The Summer Food Service Program
for Children Authorized Signature Form has been fully executed on behalf of the
Board of County Commissioners (Board) by the County
Administrator/Director/Assistant Director of the Youth Services Department in accordance
with Resolution R2014-0910. DACS requires an updated Summer Food Services
Program for Children (SFSP) Authorized Signature Form. The form authorizes County staff to submit
the SFSP Application, required forms and submit claims for reimbursement. On August 14, 2012, the BCC ratified the
Chair’s signature on permanent Agreement (R2012-1089) between the Sponsor and
DACS for SFSP. A new annual grant submission and agreement is no longer
required. The only document required
annually is the Authorized Signature Form. No County funds are required. Countywide
(HH)
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
BB. YOUTH
SERVICES (Cont’d)
3. REVISED SUMMARY: Staff
recommends motion to approve: an
Agreement with the Boys and Girls Clubs of Palm Beach County, Inc.,
beginning June 8, 2015 and ending August 21, 2015 for an amount not to exceed
$41,750 to hire students who are enrolled in the Teen Employability Program
(TEP) as summer camp counselors. Summary: The Boys and Girls Clubs of Palm Beach
County, Inc. was founded in 1971 and is the largest facility-based Youth
Development Organization in Palm Beach County.
Currently, they operate thirteen clubs, most of which are strategically
located within high poverty areas throughout the county. Ninety percent (90%) of the youth
participating in their clubs are on free or reduced lunch and 75% attend
underperforming schools. The funding
for this initiative will employ twenty youth who are enrolled in these clubs
for a period of eleven weeks throughout the summer. Each student will be employed as a counselor
for twenty hours per week and participate in career readiness, financial
management, and college prep courses for the remaining twenty hours. This initiative will emphasize employment for
youth located in the Tri-City Glades area and it is directly aligned with the
objectives derived from the Youth Symposium. Countywide (HH)
4. Staff recommends
motion to approve:
A) Agreement with Prime Time Palm Beach County, Inc.
(Prime Time) beginning July 1, 2015 and ending September 30, 2015 for an amount
not to exceed $214,000 to provide quality improvement, staff professional
development and enrichment services to youth at twenty-five middle school
afterschool program sites throughout Palm Beach County; and
B) Budget Transfer of $38,436 in the General Fund from the
Outreach and Community Programming Division to the Prime Time Afterschool
Program to fund the cost associated with this Agreement.
SUMMARY: Prime Time was founded in 2000 to address the need for higher quality
afterschool programs that serve Palm Beach County youth, with an emphasis on
programs that service low-income families. This Agreement will enable Prime
Time to provide services to practitioners and youth in twenty-five
out-of-school-time sites throughout Palm Beach County, with an emphasis on
sites within the Tri-City Glades area.
The initiative will include participation in the countywide Quality
Improvement System for afterschool, on-site enrichment programming for youth in
academics, health and wellness, the arts and positive youth development. Trainings will be made available to
afterschool staff covering topics that include college and career readiness,
social skills, behavior management, STEM (science, technology, engineering and
math), homework assistance, youth leadership and
creating positive social-emotional environments for staff and youth. The trainings will be created using an
outcomes-driven approach aligning the outcomes with the objectives derived from
the Youth Symposium. Countywide (HH)
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
CC. MEDICAL EXAMINER
1. Staff recommends
motion to:
A) receive and file a Subrecipient Agreement for Federal Grant Funding
Assistance through Florida’s Administering Agency: the Florida Department of
Law Enforcement in the amount
of $2,525 to provide forensic odontology services for the period October 1,
2014, through September 30, 2015; and
B) approve a Budget Amendment of $2,525 in the general
fund to recognize the grant award.
SUMMARY: The United States Department of
Justice, Office of Justice Programs, National Institute of Justice has awarded the
FY 2014 Paul Coverdell Forensic Sciences Improvement Act Formula Grant Program,
CFDA No. 16.742; Federal Grant award number 2014-CD-BX-0054, to the Palm Beach
County Medical Examiner’s Office, through the Florida Department of Law
Enforcement. The grant funding will be used to provide forensic odontology
services to assist in identifying deceased whose identity was unable to be
known through other sources. On June 4, 2013 (R2013-0704), the County
Administrator or his designee was authorized to execute future grant
agreements, amendments, and modifications with the Florida Department of Law
Enforcement. No County match is required
for this grant. Countywide (JB)
JUNE 2, 2015
3. CONSENT
AGENDA APPROVAL
DD. SHERIFF
1. Staff recommends
motion to approve: a
Budget Transfer of $427,000 from the Law Enforcement Trust Fund (LETF) to the
Palm Beach County Sheriff’s Office (PBSO). SUMMARY: Florida Statute 932.7055(5) provides
that the seizing agency shall use Forfeiture proceeds for school resource
officer, crime prevention, safe neighborhood, drug abuse education and
prevention programs, or for other law enforcement purposes, which include
defraying the cost of protracted or complex investigations, providing
additional equipment or expertise, purchasing automated external defibrillators,
and providing matching grant funds. F.S. 932.7055(5) also requires that no less
than 15% of the LETF’s previous year’s revenues be used for the support or
operation of drug treatment, drug abuse education, drug prevention, crime
prevention, safe neighborhood and school resource officer programs of various
non-profit organizations. The PBSO’s FY 2015 estimated donation requirement is
$ $107,158. The PBSO’s support of these programs exemplifies its strong
commitment to the prevention and reduction of crime throughout the communities
it serves and its desire to put money back into these communities to support
organizations that provide such services. The
year-to-date transfer for all donations to outside organizations after approval
of this item is $875,516. The funds requested are to aid PBSO and
qualified organizations that meet the requirements set forth in F.S. 932.7055.
Use of LETF requires approval by the Board, upon request of the Sheriff. The current State LETF balance is $1,356,646.
Approval of this request will reduce the adopted State Law Enforcement Trust
Fund balance to $929,646. The PBSO certifies that
the use of these funds is in accordance with F.S. 932.7055. Below is a table indicating the organizations
the PBSO seeks to fund and the corresponding amount of funding proposed per
respective organization or agency. No
new positions are needed and no additional County funds are required. Countywide (JB)
|
ORGANIZATION |
AMOUNT |
|
211 Palm Beach/Treasure
Coast |
$30,000 |
|
Alzheimer’s Community
Care |
$5,000 |
|
Area Agency on Aging Palm
Beach/Treasure Coast |
$5,000 |
|
Big Dog Ranch Rescue |
$25,000 |
|
Boys and Girls Club of
Palm Beach County - Belle Glade Teen Center |
$15,000 |
|
Boys and Girls Club of
Palm Beach County - Neil S. Hirsch Family |
$5,000 |
|
Cellus Foundation |
$25,000 |
|
Child Rescue Coalition |
$25,000 |
|
Crime Stoppers |
$30,000 |
|
Florida Crime Prevention
Association |
$7,000 |
|
Girl Scouts of Southeast
Florida |
$10,000 |
|
Leadership Palm Beach
County |
$10,000 |
|
Mental Health Association
of Palm Beach County |
$10,000 |
|
National Center for
Missing and Exploited Children |
$10,000 |
|
Palm Beach County PAL -
Cabana Youth Colony |
$25,000 |
|
Palm Beach County PAL -
Explorers |
$25,000 |
|
Palm Beach County
Sheriffs Foundation - Back to School |
$35,000 |
|
Palm Beach County
Sheriffs Foundation - Shop With A Cop |
$45,000 |
|
Speak Up For Kids of Palm
Beach County |
$50,000 |
|
United States Naval Sea
Cadet Corps – Boca Delray Division |
$10,000 |
|
West Jupiter Community
Group |
$5,000 |
|
West Palm Beach Library
Foundation |
$15,000 |
|
Zoological Society of the
Palm Beaches |
$5,000 |
|
Total Amount |
$427,000 |
* * * * * * * * * * * *
JUNE 2, 2015
A. COMMUNITY SERVICES
1. Staff recommends
motion to approve:
A) Amendment No. 06 to Contract for Provision of
Services with Adopt-A-Family of the Palm Beaches, Inc. (R2012-0613) for the
period October 1, 2014, through September 30, 2015, to increase funding for
hotel placement and rapid re-housing services to homeless families by $100,000
for a new contract amount of $1,419,099, with a total contract amount not to
exceed $4,164,710; and
B) Budget Transfer of $100,000 from the General
Fund Contingency Reserve to the Human Services General Fund to increase funding
for the Senator Philip D. Lewis Center.
Summary: The
Senator Philip D. Lewis Center (Lewis Center) serves as the main point of
access for homeless services in Palm Beach County. Adopt-A-Family of the Palm Beaches, Inc.
provides family engagement and navigation, temporary hotel placement, rapid
re-housing services, and ongoing support at the Lewis Center. To date, 107 families with the highest acuity
and the greatest number of barriers have been provided hotel placement and
rapid re-housing services. As a result
of the need for more intense services and the volume of families served,
Adopt-A-Family of the Palm Beaches, Inc. will fully expend the current
contracted funds, as well as all other federal and private resources allocated
for this service, by July 2015. The
budget transfer will fund the increased service need. (Human Services) Countywide (HH)
B. ECONOMIC SUSTAINABILITY
1. Staff recommends
motion to approve: a Subgrant Agreement
with the City of South Bay in the amount of $200,000 for the period of June 2,
2015, through June 1, 2016. Summary: This Subgrant Agreement
provides Brownfields Revolving Loan Fund (BRLF) Program funds for environmental
cleanup assistance for the City-owned brownfield redevelopment site located at
480 U.S. Highway 27 North in South Bay.
The City has been working to promote the redevelopment and sale of the
site and has requested County assistance through its BRLF Program. On September 2, 2014, the City adopted
Resolution 11-2014 to formally designate the site a Brownfield Area under the
Florida Brownfields Redevelopment Program and provide for possible financial
incentives to facilitate redevelopment of the site. On April 7, 2015, the City authorized the
sale of this parcel to a developer who has expressed interest in developing a
restaurant at the site, contingent on site cleanup. The new project will create six new jobs,
represent a capital investment of approximately $150,000, and will be located
on U.S. Highway 27 North, the main distribution route in South Bay. Under the terms of the Subgrant Agreement the
City will utilize the funds to undertake the remediation work within 12 months
of the date of the Subgrant Agreement and will abide by all prescribed U.S.
Environmental Protection Agency (EPA) terms and conditions. The City will provide in-kind services valued
up to $40,000 as the required local match.
This funding is projected to create 20 jobs and have a five year
Economic Sustainability Impact of $3.12 Million. These are federal EPA
funds which require a 20% local match which will be provided by the City of
South Bay. No County local match is required. (DES Administration) District
6 (JB)
2. ADD ON: Staff recommends
motion to:
A) approve a Conditional Grant
Agreement with Amelia Estates, LLC (AELLC);
B) approve a Satisfaction of Mortgage;
C) approve a Release of Restrictions;
and
D) delegate authority to the County
Administrator, or his designee, to execute a Subordination Agreement with First
National Bank of Coffee County (Bank), a Georgia banking company.
Summary: On April 21, 2009, the County entered into a Conditional Grant
Agreement (R2009-0656) with AELLC to fund $800,000 towards the acquisition of a
parcel of land in Belle Glade where 30 affordable homes were to be constructed
and sold to income eligible homeowners. The County’s funds, of which
$650,000 from the Universal Housing Trust Fund have been expended to date on
infrastructure improvements to the property, were secured by a Mortgage and
Security Agreement, a Promissory Note, and a Declaration of Restrictive
Covenant encumbering the property. During the recession, the developer
was not able to obtain financing to undertake the intended development, but has
more recently secured a $6 Million loan from the Bank to construct 30
apartments and 12 townhouses on a portion of the property which represents the
first phase of development. These 30 apartments will be subject to the
County’s affordability requirements as contained in the grant documents to be
executed in connection with the proposed transaction and the 12 townhouses will
be unrestricted units that may be rented or sold. The proposed
Conditional Grant Agreement memorializes this change in the development of the
property, provides retroactive approval of AELLC’s use of the $650,000 for
infrastructure improvements in lieu of land acquisition, contains AELLC’s
relinquishment of the use of the remaining $150,000, changes the affordability
period from 30 years to 20 years, and establishes the income requirements for
the households occupying the 30 apartments at a maximum of 120% of area median
income. Satisfaction of the Mortgage and Security Agreement and release
of the Declaration of Restrictive Covenant, which contain the original terms
and conditions for the project, is necessary to allow closing on the Bank’s
mortgage while the County’s new affordability restrictions on the project will
be contained in an Amended and Restated Declaration of Restrictions which will
be recorded against the property and part of the closing for the proposed
transaction. Staff is recommending delegation of authority to the County
Administrator, or his designee, to execute a Subordination Agreement with the
Bank whereby the County’s interest in the Amended and Restated Declaration of
Restrictions would become subordinate to the Bank’s $6,000,000 first mortgage
on the property. This delegation of authority will provide the ability to
execute the Subordination Agreement in a timely manner when the closing is
scheduled. (DES Contract Development) District 6 (JB)
JUNE 2, 2015
4. REGULAR
AGENDA
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends motion to approve on preliminary reading and advertise for public hearing on Tuesday June 23, 2015 at 9:30 a.m.: an Ordinance amending Ordinance No. 85-40, as amended, establishing an amended Five Year Road Program; providing for title; purpose; adoption of revised Five Year Road Program and revised list of projects contained in Exhibit “A”; implementation of the Program; modification of Program; funding of other roadway improvements, interpretation of exhibit; repeal of laws in conflict; severability; inclusion in the Code of Laws and Ordinances; and effective date. SUMMARY: A Mid Year Modification of the Palm Beach County Five Year Road Program is contemplated in the Traffic Performance Standards and allows the Board of County Commissioners, through the adoption of an ordinance, to delete projects from the Program two times a year. Exhibit “A” to the Ordinance is a list of proposed projects for the next five years and contains certain changes and modifications. This list is submitted for the Board of County Commissioners’ consideration on preliminary reading today, with the final list to be approved with the Ordinance at public hearing on Tuesday, June 23, 2015. Countywide (MRE)
D. ADMINISTRATION
1. DELETED: Staff
recommends motion to:
A) adopt a Resolution by the Board of County Commissioners of
Palm Beach County, Florida, recommending approval of Project Fan, a company
authorized to do business in the State of Florida, as a Qualified Target
Industry (QTI) business pursuant to s.288.106, Florida Statutes; providing for
local financial support for the Qualified Target Industry Tax Refund Program
not to exceed $27,000; and
B) conceptually approve
an Economic Development Incentive for Project Fan in the amount of $27,000 in
the form of a Job Growth Incentive (JGI) Grant as the local match for a State
QTI Tax Refund.
Summary: Project Fan is a regional manufacturing
headquarters relocation project that plans to make a $1.7 Million capital
investment on renovations and equipment at an existing facility in Palm Beach
County and create 45 new full-time jobs by December 31, 2017 at an average
annual wage of $48,813, excluding benefits.
The company will be required to maintain the new jobs for a period of
five years. It is anticipated that the State of Florida will provide $135,000
in the form of a Qualified Target Industry (QTI) Tax Refund which includes a
required 20% local match of $27,000. The
JGI Grant, which will be paid over a period of five years, will be secured by a
Letter of Credit, Bond, Corporate Guarantee or equivalent. The company will be required to enter into a
formal agreement memorializing their commitments and establishing criteria for
funding distribution. At such time the
company name will be disclosed. The five year local economic impact is
estimated to be $96.8 Million. Funding
for the Job Growth Incentive Grant will come from General Fund Contingency
Reserves. District 7 (JB)
2. ADD ON: TIME CERTAIN
1:30 P.M. – Executive Session scheduled for 1:30 p.m. in McEaddy
Conference Room to discuss collective bargaining negotiations with ATU Local
1577, CWA Local 3181 and IAFF Local 2928.
(CLOSED SESSION)
JUNE 2, 2015
4. REGULAR
AGENDA
E. PALM
TRAN
1. ADD ON: Staff
recommends motion to approve: a Memorandum of Agreement modifying Article 45 of the Labor Management
Agreement between Palm Tran, Inc. and Palm Beach County, as joint employers,
and Local Union 1577 of the Amalgamated Transit, A.F. of L. – C.I.O. – C.L.C.
(ATU). Summary: At
the request of the ATU, the previously scheduled May 27, 2015 Impasse Hearing
was cancelled and the collective bargaining representatives met to conclude
negotiations for the sole purpose of wage adjustments that would become
effective during FY 2015. The Memorandum
of Agreement incorporating all the agreed upon wage adjustments was ratified by
the ATU on May 29, 2015. This Agreement
covers wage adjustments for FY 2015 only and establishes a timeline for
implementation. The Agreement allows for
bus operators who are not at the top rate of pay and have been employed for at
least one (1) year to advance one (1) step progression. Those hired prior to April 1, 2014 will
progress on the first full pay period following April 1, 2015. Those hired after April 1, 2014 will progress
on the first full pay period including September 30, 2015. Bus operators at top rate of pay and
maintenance personnel will receive a 1% wage rate increase effective the first
full pay period following October 1, 2014 and 1% the first full pay period
following April 1, 2015, respectively.
The associated costs are included in Palm Tran’s approved FY 2015
budget. Countywide (DR)
** * * * * * * * * * * *
JUNE 2, 2015
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
JUNE 2, 2015
6. MATTERS BY THE PUBLIC – 2:00 P.M.
* * * * * * * * * * * *
JUNE 2, 2015
A. ADMINISTRATION
COMMENTS
B. COUNTY
ATTORNEY
JUNE 2, 2015
A. District
1 – COMMISSIONER HAL R. VALECHE
B. District
2 – COMMISSIONER PAULETTE BURDICK
C. District
3 - COMMISSIONER SHELLEY VANA, MAYOR
D. District
4 – COMMISSIONER STEVEN L. ABRAMS
Request
approval to present off-site, a Proclamation recognizing the 30th
anniversary of the Florida Atlantic Research and Development Authority
E. District
5 - COMMISSIONER MARY LOU BERGER, VICE MAYOR
F. District
6 - COMMISSIONER MELISSA MCKINLAY
G. District
7 - COMMISSIONER PRISCILLA A. TAYLOR
9. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."