September 1, 2015 @ 9:30
A.M.
FINAL
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
SEPTEMBER 1, 2015
PAGE ITEM
6 2C-5 ADD-ON:
Proclamation declaring October 2015 as “Domestic Violence Awareness Month” in
Palm Beach County. (Sponsored by Commissioner Taylor)
10 3E-2 REVISED TITLE & SUMMARY: Staff recommends motion to:
A)
receive and file Scope of Work Exhibits for the FY 2014 Continuum of
Care Program Competition Agreements with the U.S. Department of Housing and
Urban Development (HUD) for the below listed projects:
1. Flagler Project,
Project No. FL0281L4D051407, for the period May 1, 2015, through April 30,
2016, in an amount of $393,309 to provide 32 one-bedroom apartments for single
adults suffering from mental illness; and
2.
Project Northside, Project
No. FL0277L4D051402, for the period July 1, 2015, through June 30, 2016, in
an amount of $84,491 to provide seven one-bedroom apartments for single adults
suffering from mental illness.
B) delegate signature
authority to the County Administrator, or their designee, to sign the
subcontract and/or transfer the grant directly to with The Jerome
Golden Center for Behavioral Health, Inc., for the period May 1, 2015, through April 30,
2016, in an amount up to $393,309 for the Flagler Project grant; and
C) delegate signature authority to the County Administrator, or their designee, to
sign the subcontract and/or transfer the grant directly to with
The Jerome Golden Center for Behavioral Health, Inc., for the period July
1, 2015, through June 30, 2016, in an amount up to $84,491 for the Project Northside grant.
SUMMARY: The Shelter Plus
Care Grants provide apartments for 39 single adults suffering from mental
illness. There is no County match requirement for these agreements. A 25% match is provided by The Jerome Golden
Center for Behavioral Health, Inc., in the amount of $119,451. These agreements
were executed by delegated authority.
Agenda Item 3E-8, dated November 18, 2014 authorizes the County
Administrator, or his designee to execute agreements for this purpose. Originally,
HUD restricted Shelter Plus Care applicant eligibility
to government entities, therefore, the County served as the original grantee.
With the reauthorization of the Homeless Emergency Assistance and Rapid Transition to
Housing (HEARTH) Act of 2009, eligibility is no
longer restricted to a government agency.
The Jerome Golden Center for Behavioral Health, Inc. is the sponsor that
has carried out these activities funded by these projects. HUD has reviewed the projects and determined
that The Jerome Golden Center for Behavioral Health, Inc. will offer the same
level of services to the same number of homeless clients as set forth in the
original application. As a result, the Division of Human Services is working
with HUD to transfer these two projects to The Jerome Golden Center for
Behavioral Health, Inc. These agreements are being submitted in
accordance with Countywide PPM No. CW-O-051 to allow the
Clerk’s office to note and receive these items. (Human Services) Countywide
(HH) (Community Services)
23 3K-11 REVISED TITLE: Staff recommends motion to approve: the re-appointment of an at-large member
to the Water Utilities Advisory Board for a second term of three years
effective October 1, 2015 through September 30, 2018:
Nominee: Requirements: Seat No. Nominated by:
Beverly
Scott
Current WUD Customer 10 Mayor Vana
Resides in Glades area of PBC Comm.
Valeche
Comm.
Abrams
Comm.
McKinlay
Comm.
Burdick
Comm.
Taylor
(WUD)
27 3Q-2 REVISED TITLE & SUMMARY: Staff recommends motion to:
A) receive and file the following four Grant
Adjustment Notices with the U.S. Department of Justice, Office of Justice
Programs:
1.
GAN
#012 - modify project scope;
2.
GAN
#013 -to attend Florida Gang Conference modify the project scope;
3.
GAN
#014 - extend the project period to September 30, 2016;
4.
GAN
#015 - modify the budget for the Office of Juvenile Justice and Delinquency
Prevention (OJJDP) Second Chance Act Grant.
B) receive
and file the
following contract amendments to extend the expiration dates, modify the scope
of work and adjust the contract amounts:
1.
First Amendment to Contract with The Lord’s
Place, Inc. (R2015-0581, received and filed May 5, 2015), for Transitional
Housing for Juvenile Reentry extending the expiration date, modifying
the scope of work and decreasing the contract amount by $14,495 for a total
not to exceed $40,505; and
2.
Third Amendment to Contract with Gulfstream
Goodwill, Inc. for Education, Employment, and Case Management for Juvenile
Reentry (R2014- 0471, received and filed April 1, 2014), extending the
expiration date, modifying the scope of work, and decreasing the contract
amount by $31,902 for a total not to exceed to $287,417; and
3.
Third Amendment to Contract with Choice to
Change, Inc. for Community Service and Restitution Assistance for Juvenile
Reentry (R2014-0469, received and filed April 1, 2014), extending the
expiration date, modifying the scope of work and increasing the contract
amount by $30,813 for a total not to exceed $129,522;
C) approve
Budget Adjustment to reflect GAN #015.
SUMMARY: Palm Beach County was awarded a $750,000 grant from the U.S Department of Justice Office of Justice Programs to implement reentry services for juveniles until September 30, 2015. The GAN documents being received and filed do not change the original award amount of $750,000. On June 25, 2015, the OJJDP granted the Criminal Justice Commission a no cost extension, allowing the project to be extended to September 30, 2016. The amended contracts extend the expiration date to reflect the extended grant period (to September 30, 2016), modify the scope of work and budget, and increases/decreases the total contract amounts. There is no cost to the county. These documents have been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Executive Director of the Criminal Justice Commission in accordance with R2013-1668 that was approved by the Board on November 19, 2013, and are now being submitted to the Board to receive and file. Countywide (JB) (CJC)
28 3Q-3 DELETED: Staff recommends motion to: A) receive and file eight
grant adjustment notices, numbered 18 through 25, for the grant with the U.S.
Department of Justice, Bureau of Justice Assistance for the Adult Drug Court
Program (R2012-0171) through September 30, 2015:…(CJC) (Further staff review)
29 3Q-4 DELETED: Staff
recommends motion to receive and file: A) eighteen grant adjustment notices
for a grant with the U.S. Department of Justice, Office of Justice Programs for
the Juvenile Justice System Co-Ocurring Disorders
Project through September 30, 2015:…(CJC) (Further staff review)
32 4A-1 DELETED: Palm Beach Juvenile Correctional Facility –
Discussion with Christina K. Daly, Secretary, Florida
Department of Juvenile Justice. (Admin)
(Moved to October 6, 2015)
35 4F-1 ADD-ON: Staff recommends motion to approve: a
Certification of Consistency with the Consolidated Plan for the Fair Housing
Center of the Greater Palm Beaches, Inc. (FHC). SUMMARY: The U.S.
Department of Housing and Urban Development (HUD) requires grant applications
by fair housing enforcement organizations to be submitted with a Certification
of Consistency with the Consolidated Plan of the local jurisdiction. FHC
is applying to HUD for a Fair Housing Initiatives Program/Private Enforcement
Initiative grant and requires this Certification from Palm Beach County to do
so. The Department of Economic Sustainability (DES) examined the proposed
program’s goals and objectives outlined in the grant application and determined
that they are consistent with the overall goals and objectives outlined in the
County’s Analysis of Impediments to Fair Housing Choice, an Appendix of the
County’s Consolidated Plan. The goals and objectives include identifying
and eradicating discrimination under the Federal Fair Housing Act, promoting
fair housing choice for all persons and promoting housing that is structurally
accessible to, and usable by, all persons. Since FHC’s grant application
is consistent with the County’s Consolidated Plan, staff recommends approval of
this Certification. (Strategic Planning) Countywide (JB) (DES)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the addition/deletion sheet distributed
to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
SEPTEMBER 1, 2015
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA
APPROVAL/SPECIAL PRESENTATIONS
A. Additions,
Deletions, Substitutions
B. Adoption
C. Special
Presentations (Page 6)
3. CONSENT
AGENDA (Pages 7 - 31)
4. REGULAR
AGENDA (Pages 32 - 35)
TIME CERTAIN 10:30A.M. (Palm Beach
Juvenile Correctional Facility) (Page 32) (DELETED)
5. BOARD
APPOINTMENTS (Page 36)
6. MATTERS BY THE PUBLIC – 2:00 P.M. (Page 37)
7. STAFF
COMMENTS (Page 38)
8. COMMISSIONER
COMMENTS (Page 39)
9. ADJOURNMENT (Page 39)
* * * * * * * * * * *
SEPTEMBER 1, 2015
SPECIAL PRESENTATIONS - 9:30 A.M.
Page 6
2C-1 Puppy Mill Awareness Day
2C-2 Childhood Cancer Awareness Month
2C-3 Palm Beach Partners Business Matchmaker
Conference & Expo Day
2C-4 Certificate
of Appreciation to Donna H. White
CONSENT AGENDA
A. ADMINISTRATION - None
B. CLERK & COMPTROLLER
Page 7
3B-1 Warrant
list
3B-2 Minutes:
None
3B-3 Contracts
and claims settlements list
3B-4 Change
orders, work task orders, minor contracts, final payments, etc.
3B-5 Unclaimed
Monies
C. ENGINEERING & PUBLIC WORKS
Page 7
3C-1 Contract with Dickerson Florida, Inc. for
construction of Bluegill Trail (Grassy Waters Preserve to north of PGA Blvd)
3C-2 Second Amendment to the
intersection improvements annual contract with HSQ, Group, Inc.
Page 8
3C-3 Resolution to convey a County Deed for a
parcel of land at the southeast corner of Lyons Road to Boynton Beach
Associates XXII, LLLP (G.L. Homes)
3C-4 Supplemental Agreement No. 3 with Bridge
Design Associates, Inc. for professional services relating to the Camino Real
Road/Boca Club Bridge project
3C-5 Third Amendment to the annual asphalt milling
and resurfacing contract with Community Asphalt Corporation
Page 9
3C-6 Hold Harmless Agreement with the Wellington
View Homeowners Association, Inc. regarding deviation from County landscape
location requirements
D. COUNTY ATTORNEY
Page 9
3D-1 Project Closeout and Settlement Agreement
with Center Marine Contracting, LLC relating to maintenance dredging in the
vicinity of the South Lake Worth Inlet
E. COMMUNITY SERVICES
Page 9
3E-1 Amendment
No. 1 with FoundCare, Inc. associated with the Ryan
White Program
Page 10
3E-2 Receive
and file/delegate signature authority relating to the Shelter Plus Care grant
3E-3 Host Agency Agreement with AARP Foundation
Senior Community Service Employment Agency to utilize seniors in work
assignments
F. AIRPORTS
Page 11
3F-1 Extension
of Time to Joint Participation Agreement with Florida Department of
Transportation related to the rehabilitation of Itinerant Apron at Palm Beach
County Park Airport
3F-2 List of 12 charitable organizations to
benefit from proceeds from the fountain at PBIA
SEPTEMBER 1, 2015
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 12
3G-1 Resolution
associated with issuance of Public Improvement Revenue Bonds
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 13
3H-1 Receive
and file five standard equipment use agreements
3H-2 Receive and file four First Amendments to
Agreements with County Credit Union regarding placement of ATMs
Page 14
3H-3 Resolution authorizing a Restated Lease
Agreement with Housing Partnership, Inc. for the use of county facility at 1101
Mentone Road
3H-4 Amendment No. 3 with The Gordian Group, Inc.
for consulting/professional services in conjunction with renovation, repair
and/or maintenance improvements
Page 15
3H-5 Agreement
with Delray Medical Center, Inc. relating to the 800 MHz Radio System
I. ECONOMIC SUSTAINABILITY
Page 15
3I-1 Financial
Assistance Award with the U.S. Economic Development Administration for a
Science and Research Park Development Grant
Page 16
3I-2 Certification
by State or Local Official of PHA Plans Consistency with the Consolidated Plan
for the Pahokee Housing Authority
3I-3 Receive
and file two documents for the Department of Economic Sustainability
3I-4 Release
of Performance Bond for Biotest Pharmaceuticals
Corporation relating to a Job Growth Incentive Grant
Page 17
3I-5 Allocation
of funds required as the local government contribution under the Florida
Housing Finance Corporation’s Housing Tax Credit Program
Page 18
3I-6 Allocation
of funds required as the local government contribution under the Florida
Housing Finance Corporation’s State Apartment Incentive Loan Program
J. PLANNING, ZONING & BUILDING - None
K. WATER UTILITIES
Page 18
3K-1 Consultant Services Authorization No. 8 with
Hazen and Sawyer, P.C. for the GL09 Glades Infiltration/Inflow projects
Page 19
3K-2 Work Authorization No. 2 with Globaltech,
Inc. for the Western Region Wastewater Treatment Facility Power improvements
project
3K-3 Receive and file
four standard documents for the Water Utilities Department
3K-4 Utility Work by
Highway Contractor Agreement with the Florida Department of Transportation
regarding improvements to Southeast Avenue G (South Main Street to SE 9th
Street) in Belle Glade
Page 20
3K-5 Consultant Services Authorization No. 11 for
Runyon Village, Water and Wastewater System improvements with Mock, Roos & Associates, Inc.
3K-6 Consultant Services
Authorization No. 10 for the Water Main Extension connecting SR 15 to SR 80
project with Holtz Consulting Engineers, Inc.
Page 21
3K-7 Contract with
Aquifer Maintenance and Performance Systems, Inc. for the Systemwide
Wellfield Rehabilitation and Maintenance project
3K-8 Work Authorization No.
3 for the improvements to the Pahokee Elevated Water Storage Tank project with
Globaltech, Inc.
SEPTEMBER 1, 2015
TABLE OF CONTENTS
CONSENT
AGENDA CONTINUED
K. WATER UTILITIES (Cont’d)
Page 22
3K-9 Contract with Southern Underground Industries, Inc. for the
Water Main & Force Main Aerial Crossing Replacement project
3K-10 Interlocal Agreement for Emergency Potable
Water Service/Settlement of Claims with the City of West Palm Beach
Page 23
3K-11 Water Utilities Advisory Board reappointment
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 23
3L-1 Local Agency Program Supplemental Agreement
with the Florida Department of Transportation relating to the Bluegill Trail
project
Page 24
3L-2 First Amendments to four annual coastal and
marine engineering contracts
Page 25
3L-3 Task Assignment No. 7 to the Department of
Environmental Protection Agreement for on-going site management activities relating
to petroleum contamination site cleanup
M. PARKS & RECREATION
Page 25
3M-1 Receive and file one Amphitheater Rental
Agreement
N. LIBRARY
- None
P. COOPERATIVE EXTENSION SERVICE - None
Q. CRIMINAL JUSTICE COMMISSION
Page 26
3Q-1 Grant Adjustment Notices 13 – 20 relating to
the Second Chance Act Grant from the Department of Justice
Page 27
3Q-2 Grant Adjustment Notices 12 – 15 from the
Department of Justice and receive and file amendments to contracts associated
with reentry services for juveniles
Page 28
3Q-3 Grant Adjustment Notices 18 – 25 from the
Department of Justice and approve contracts with vendors
associates with drug treatment and testing services under the Drug Court
Program
Page 29
3Q-4 Grant Adjustment Notices 1 – 18 from the
Department of Justice/Contract with Drug Abuse Treatment Association, Inc.
associated with psychiatric services and staffing for juveniles
R. HUMAN RESOURCES - None
S. FIRE RESCUE
Page 30
3S-1 Fire
Code Board of Appeals and Adjustments Committee reappointments
T. HEALTH DEPARTMENT - None
U. INFORMATION SYSTEMS SERVICES
Page 30
3U-1 Interlocal
Agreement for application hosting services with the City of Jacksonville
Page 31
3U-2 Rate reductions for network
services to external agencies
V. METROPOLITAN PLANNING ORGANIZATION - None
SEPTEMBER 1, 2015
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
W. PUBLIC AFFAIRS - None
X. PUBLIC SAFETY
Page 31
3X-1 Consumer
Affairs Hearing Board reappointments
Y. PURCHASING - None
Z. RISK MANAGEMENT - None
AA. PALM TRAN - None
BB. YOUTH SERVICES - None
REGULAR AGENDA
ADMINISTRATION
Page 32
4A-1 Palm Beach Juvenile Correctional Facility –
Discussion with Christina K. Daly, Secretary, Florida Department of Juvenile
Justice – TIME CERTAIN 10:30 A.M.
COMMISSION
ON ETHICS
Page 33
4B-1 Commission
on Ethics Ordinance
4B-2 Code
of Ethics Ordinance
INFORMATION
SYSTEMS SERVICES
Page 34
4C-1 Waiver of contractual requirements/Interlocal
Agreement with Orange County, Florida for a disaster recovery site for the County’s
NG9-1-1 public emergency communications system
FACILITIES
DEVELOPMENT & OPERATIONS
Page 35
4D-1 Selection of Motorola Solutions, Inc. as the
highest ranked vendor for the P25 Trunked Simulcast Countywide Public Radio
System project
COUNTY
ATTORNEY
Page 35
4E-1 Discussion on forming a Citizen’s Review
Board to investigate complaints of alleged misconduct by the Palm Beach County
Sheriff’s Office
BOARD APPOINTMENTS (Page 36)
MATTERS BY THE PUBLIC –
2:00 P.M. (Page 37)
STAFF COMMENTS (Page 38)
COMMISSIONER
COMMENTS (Page 39)
ADJOURNMENT (Page 39)
SEPTEMBER 1, 2015
2C. SPECIAL
PRESENTATIONS – 9:30 A.M.
1. Proclamation declaring September 27,
2015 as “Puppy Mill Awareness Day” in Palm Beach County. (Sponsored by Mayor
Vana)
2. Proclamation
declaring September 2015 as “Childhood Cancer Awareness Month” in Palm Beach
County. (Sponsored by Mayor Vana)
3. Proclamation
declaring September 18, 2015 as “Palm Beach Partners Business Matchmaker
Conference & Expo Day” in Palm Beach County. (Sponsored by Vice Mayor
Berger)
4. Certificate
of Appreciation presented to Donna H. White for being inducted into the LPGA
Teaching and Club Professionals Hall of Fame.
(Sponsored by Commissioner McKinlay)
5. ADD-ON: Proclamation declaring October 2015 as
“Domestic Violence Awareness Month” in Palm Beach County. (Sponsored by
Commissioner Taylor)
* * * * * * * * * * * *
SEPTEMBER 1, 2015
3. CONSENT AGENDA APPROVAL
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to approve:
Warrant List.
2. Staff
recommends motion to approve: the
following final minutes of the Board of County Commissioners’ meetings: None
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
4. Staff recommends
motion to receive and file:
change orders, work task orders, minor contracts, final payments and
other items approved by the Contract Review Committee and by the department
heads for the Engineering Department; Facilities Development and Operations
Department; Water Utilities Department; Environmental Resources Management
Department; and the Department of Airports during March 2015. Countywide
5. Staff recommends
motion to receive and file proof of publications: “Unclaimed Monies” advertised
by the Clerk & Comptroller of Palm Beach County. SUMMARY: Pursuant to Florida Statutes 116.21, the
Clerk advertised certain unclaimed monies held which are subject to forfeiture
to Palm Beach County. Florida Statutes 116.21 requires that the proof of
publication “shall be filed and recorded in the minutes of the County
Commission of such county.” Countywide (PFK)
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve: a Contract with Dickerson Florida, Inc. (Dickerson)
in the amount of $566,703.35 for the construction of Bluegill Trail from Grassy
Waters Preserve/Northlake Boulevard to north of PGA Boulevard (Project). SUMMARY: Approval of this Contract
will allow Palm Beach County to issue a notice to proceed to Dickerson, a St.
Lucie County company, to begin construction of the Project. The Palm Beach County Small Business
Enterprise (SBE) goal for all projects is 15%, but the responsive bidders
cannot be ranked for SBE compliance for this Project due to federal funding
restrictions. Districts 1 & 6 (MRE)
2. Staff recommends
motion to approve: the Second Amendment to the intersection
improvements annual contract with HSQ Group, Inc. (HSQ), R2014-0892, whose
original contract was dated July 1, 2014. SUMMARY: Approval of this Second Amendment to the
intersection improvements annual contract will amend the contract to restore
the original multiplier of the Fee Schedule which was inadvertently modified on
June 2, 2015, due to a scrivener’s error as part of the first amendment. HSQ is a Palm Beach County company and is
certified as a small business enterprise. Countywide (MRE)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
3. Staff recommends
motion to adopt: a Resolution
to approve conveyance of a County Deed to Boynton Beach Associates XXII, LLLP
(G.L. Homes) without the reservation of the phosphate, mineral, metal, and
petroleum rights and without the rights of entry and exploration. SUMMARY:
Adoption of this Resolution and approval of this County Deed will
convey a parcel of land at the southeast corner of Lyons Road and the proposed
extension of Flavor Pict Road to G.L. Homes.
G.L. Homes is the developer of Valencia Cove AGR-P.U.D. - South
(Development) and has petitioned Palm Beach County (County) to release the
phosphate, mineral, metal, and petroleum rights along with the rights of entry
and exploration in accordance with Florida Statutes Section 270.11(3). In return, G.L. Homes will convey sufficient
drainage easements through the Development’s internal drainage system, as
required by and approved by the County Engineer, to provide legal positive
outfall for runoff from the segments of Lyons Road and Flavor Pict Road that
this plot of land was to serve. District 5 (MRE)
4. Staff recommends motion to approve: Supplemental Agreement No. 3 (Supplement 3) to Project Agreement R2012-0378 in the amount of $345,092.26 with Bridge Design Associates, Inc. (BDA), for professional services for the Camino Real Road/Boca Club Bridge over Intracoastal Waterway project (Project). SUMMARY: Approval of Supplement 3 will provide the services necessary for the preparation of historical architectural design plans and construction bid documents for the facade of the bridge tender house. Supplement 3 also includes post design services for the Project. BDA committed to 13.36% Small Business Enterprise (SBE) participation for Supplement 3. BDA originally committed to 80% SBE participation for the Project; however, the Project has historically required specialty work which necessitated using non-SBE sub-consultants. The SBE goal for the Project is 15% and BDA has met 37.82% to date. BDA is a Palm Beach County company and is a certified SBE. District 4 (MRE)
5. Staff recommends
motion to approve: a Third
Amendment (Amendment) to the annual asphalt milling and resurfacing contract
R2013-0235 (Contract), Project No. 2013052, dated March 12, 2013, with
Community Asphalt Corporation. SUMMARY: Approval of this Amendment will extend the
Contract’s expiration date from September 30, 2015 to March 11, 2016 and
increase the Contract amount by $2,540,000 from $14,110,000 to $16,650,000. The
Contract provides that its term may be extended for a defined period of time,
within a total contract time span of 36 months. This is the second extension of
this contract and will bring the total authorized contract time to 36 months.
The Contract consists of the milling and disposal of existing asphalt pavement,
maintenance of traffic, cleaning of surfaces for finish applications, and
furnishing, hauling, and placement of specified asphalt courses, as specified
by various Palm Beach County departments on an as needed basis. Countywide (MRE)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
6. Staff recommends
motion to approve: a
Hold Harmless Agreement (Agreement) with the Wellington View Homeowners
Association, Inc. (HOA) regarding deviation from Palm Beach County (County)
landscape location requirements for streetscape landscaping and entranceway
trees within the common areas as shown on the Plat of Wellington View, recorded
in Plat Book 102, Page 40, Public Records of the County. SUMMARY: Approval of this Agreement will obligate the
HOA to hold the County harmless from any claim or liability solely arising out
of or related to the streetscape requirement deviation and the entranceway
street trees location. District 6 (MRE)
D. COUNTY
ATTORNEY
1. Staff recommends
motion to approve: the Project
Closeout and Settlement Agreement with Center Marine Contracting, LLC. SUMMARY: This Agreement
involves payment of $146,164.20, as full and final settlement for $697,064.97
of claims asserted by Center Marine Contracting, LLC, (hereinafter “CMC”),
arising from the contract entered into on February 5, 2013, for maintenance
dredging in the vicinity of the South Lake Worth Inlet, Project No. 2012ERM04
(hereinafter the “Project’). The approved
revised contract amount is $1,610,015.91. The Department of Environmental
Resources Management Staff has carefully reviewed the quality and quantity of
these alleged claims and offset a portion of the liquidated damages owed by CMC
and determined that the appropriate value of these claims is $146,164.20. District
4 (PM)
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: Amendment
No. 1 to Contract for Provision of Ryan White Part A
HIV Health Support Services with FoundCare, Inc.
(R2015-0616), for the period March 1, 2015, through February 29, 2016 to
increase funding by $88,587, for a total not to exceed $3,669,024. Summary: This Amendment is
necessary to allow for payment of services rendered during the grant year. The allocation of additional funds is necessary due to additional GY15
Minority AIDS Initiative (MAI) funds received on the final notice of grant
award. Additional MAI funds of $88,587
will be allocated to Medical Case Management MAI. Employees Lilia Perez
and Quinton Dames serve on a County advisory board, the HIV CARE Council. The HIV CARE Council provides no regulation,
oversight, management, or policy-setting recommendations regarding the agency
contract listed above. Disclosure of these
contractual relationships at a duly noticed public meeting is being provided in
accordance with the provisions of Sect. 2-443, of the Palm Beach County Code of
Ethics. No County funds are required.
(Ryan White) Countywide (HH)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. REVISED
TITLE & SUMMARY: Staff
recommends motion to:
A)
receive and file Scope of Work Exhibits for the FY 2014 Continuum of
Care Program Competition Agreements with the U.S. Department of Housing and
Urban Development (HUD) for the below listed projects:
1.
Flagler Project, Project No. FL0281L4D051407, for
the period May 1, 2015, through April 30, 2016, in an amount of $393,309 to
provide 32 one-bedroom apartments for single adults suffering from mental
illness; and
2.
Project Northside, Project
No. FL0277L4D051402, for the period July 1, 2015, through June 30, 2016, in
an amount of $84,491 to provide seven one-bedroom apartments for single adults
suffering from mental illness.
B) delegate signature
authority to the County Administrator, or their designee, to sign the
subcontract and/or transfer the grant directly to with The Jerome
Golden Center for Behavioral Health, Inc., for the period May 1, 2015, through April 30,
2016, in an amount up to $393,309 for the Flagler Project grant; and
C) delegate signature authority to the County Administrator, or their designee, to
sign the subcontract and/or transfer the grant directly to with
The Jerome Golden Center for Behavioral Health, Inc., for the period July
1, 2015, through June 30, 2016, in an amount up to $84,491 for the Project Northside grant.
SUMMARY: The Shelter Plus Care Grants provide apartments for 39 single adults
suffering from mental illness. There is no County match requirement for these
agreements. A 25% match is provided by
The Jerome Golden Center for Behavioral Health, Inc., in the amount of
$119,451. These agreements were executed by delegated authority. Agenda Item 3E-8, dated November 18, 2014
authorizes the County Administrator, or his designee to execute agreements for
this purpose. Originally, HUD restricted Shelter Plus
Care applicant eligibility to government entities, therefore, the County served
as the original grantee. With the reauthorization of the Homeless Emergency Assistance and Rapid
Transition to Housing (HEARTH) Act of 2009, eligibility is no longer
restricted to a government agency. The
Jerome Golden Center for Behavioral Health, Inc. is the sponsor that has
carried out these activities funded by these projects. HUD has reviewed the projects and determined
that The Jerome Golden Center for Behavioral Health, Inc. will offer the same
level of services to the same number of homeless clients as set forth in the
original application. As a result, the Division of Human Services is working
with HUD to transfer these two projects to The Jerome Golden Center for
Behavioral Health, Inc. These agreements are being submitted in accordance
with Countywide PPM No. CW-O-051 to allow the Clerk’s office
to note and receive these items. (Human Services) Countywide (HH)
3. Staff recommends
motion to approve: Host
Agency Agreement with AARP Foundation Senior Community Service Employment
Agency (AARP), for the period July 1, 2015, through June 30, 2016, to place
seniors with work assignments based on their skills, experience, knowledge and
abilities. Summary: This
Agreement will facilitate the utilization of seniors in work assignments within
Community Services and the Department of Public Safety. Seniors will be given an opportunity to gain
meaningful work experience as well as be compensated through AARP for the
hours they work per week.
Seniors will be matched with work assignments based on their skills,
experience, knowledge and abilities. There is no cost to the County to
participate in the program. Countywide (HH)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
1. Staff
recommends motion to receive and file:
an Extension of Time to the following Joint Participation Agreement
(JPA) with the Florida Department of Transportation (FDOT). Rehab Itinerant Apron at Palm Beach County
Park Airport, Fin. Project No.: 423961-1-94-01 approved by the Board on
September 11, 2012 (R2012-1243) and amended December 17, 2013 (R2013-1791 &
1792), is hereby extended until June 30, 2016.
SUMMARY: Delegation of
authority for execution of the above Extension of Time to the JPA with the FDOT
was approved by the Board on October 18, 2011 (Agenda Item No. 3F11). Countywide
(AH)
2. Staff recommends
motion to approve: a list of twelve charitable organizations to benefit
from the proceeds (coins) from the fountain at Palm Beach International Airport
during the period October 1, 2015, through September 30, 2016. SUMMARY: On March 14, 1989, the Board
approved the concept of collecting contributions from the Airport’s fountain on
a monthly basis and contributing the funds to a different charitable
organization recommended by the Community Services Department and approved by
the Board. The Department of Airports
recommends the non-profit organizations listed on Attachment “A” (to the Agenda
Item) provided by the Community Services Department to receive contributions
for the forthcoming fiscal year, commencing October 1, 2015. Average monthly contributions for the past
year have been approximately $50. In
addition, the list will be provided to Paradies-Palm Beach, LLC, the Airport’s retail concessionaire, who will send the
contribution from the fountain in its gift shop areas along with an additional
contribution of $250 to the recommended recipients pursuant to its concession
agreement. Countywide (AH)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to adopt: a Resolution of the Board of
County Commissioners of Palm Beach County, Florida: (I) authorizing the
issuance of not exceeding $20,000,000 in
original aggregate principal amount of its Public Improvement Revenue Bonds
(Max Planck project), Series 2015B for the purpose of funding a grant to the
Max Planck Florida Corporation, and paying certain costs related thereto; (II)
providing for the terms and payment of such series 2015B bonds; (III)
providing for the rights, security and remedies of the holder thereof; (IV)
making certain covenants and agreements in connection therewith; (V) delegating authority to proper
officials of the County, in consultation with the County’s financial advisor,
to select a qualified financial institution pursuant to a competitive proposal
process to purchase the series 2015B bonds and to award the sale of the series
2015B bonds to such purchaser, subject to certain parameters and other matters
set forth in this resolution; (VI) authorizing the execution and
delivery of an agreement with the purchaser of the series 2015B bonds to set
forth additional covenants of the county and matters relating to the series
2015B bonds as may be required by the purchaser; (VII) authorizing the
proper officials of the county to do all other things deemed necessary or
advisable in connection with the issuance of the series 2015B bonds; (VIII) providing for certain other matters in
connection therewith; and providing for an effective date. SUMMARY: On July 22, 2008, the Board approved a Grant
Agreement with Max Planck Florida Corporation (MPFC) that provides $86,926,000
to construct and operate a Biomedical Research Facility in Palm Beach County.
The agreement provides for distribution of funds through five separate bond
issues. This is the fourth issuance and the remaining funds are due on November
1 of 2015 in the amount of $13,384,000 and 2017 in the amount of $5,347,000.
Given the current interest rate environment, the remaining two issues will be
combined into one issue. Bonds will be
issued for this project in an amount not to exceed $20,000,000. The County
Financing Committee (CFC) met on May 19, 2015 and approved this issuance to be
competitively bid as a direct bank placement as recommended by the County’s
Financial Advisor. The Board approved
Bryant Miller Olive P.A. as bond counsel for this financing. As it is a direct
bank placement, disclosure counsel is not needed. This issue is a covenant to
budget and appropriate with an estimated annual debt service payment of
approximately $1,494,000 per year, for 20 years. The first debt service payment
will be budgeted in FY 2016. At the request of the CFC, the bids will also
include pricing for a 15-year maturity to be compared to the 20-year maturity.
The County’s financial advisor will make a recommendation as to which maturity
to accept. Countywide (PFK)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to receive and file:
A) Standard Equipment Use Agreement with the
Palm Beach County Sports Commission, Inc. (Kid’s Fitness Festival);
B) Standard License Agreement for Use of County-Owned
Property with the West Palm Beach, Community Redevelopment Agency (Judicial
Center Parking Garage);
C) Standard License Agreement for Use of
County-Owned Property with Wanda I Serbia’ (North County Senior Center);
D) Standard License Agreement for Use of
County-Owned Property with AARP (North County Senior Center); and
E) Standard License Agreement for Use of
County-Owned Property with USNSCC Region 6-5, Inc. (Eagle Academy)
SUMMARY: In accordance with County PPM CW-O-051, all
delegated contracts, agreements and grants must be submitted by the initiating
Department as a receive and file agenda item.
The standard Agreements, dated from January 6, 2015 to June 30, 2015,
have been fully executed on behalf of the Board of County Commissioners (Board)
by the County Administrator or his designee. The Standard License Agreements
were approved in accordance with R2010-0333, as amended and approved by the
Board on October 1, 2013 (the “Resolution”). The Standard Equipment Use
Agreement, dated July 15, 2015, was executed on behalf of the Board by the
County Administrator or his designee, in accordance to Board approval on
October 1, 2013. These executed
documents are now being submitted to the Board to receive and file. (FDO Admin)
Countywide (MJ)
2. Staff recommends
motion to receive and file:
A) First Amendment to Agreement with the PBC
Credit Union (South County Administrative Complex);
B) First Amendment to Agreement with the PBC
Credit Union (Governmental Center);
C) First Amendment to Agreement with the PBC
Credit Union (Midwestern Communities Service Center); and
D) First Amendment to Agreement with the PBC
Credit Union (North County Courthouse).
SUMMARY: In accordance with County PPM CW-O-051, all
delegated contracts, agreements and grants must be submitted by the initiating
Department as a receive and file agenda item.
The First Amendments each dated June 1, 2015, have been fully executed
on behalf of the Board of County Commissioners (Board) by the Director,
Facilities Development and Operations in accordance to the delegation of
authority approved by the Board on June 5, 2012. These executed documents are now being
submitted to the Board to receive and file.
(FDO Admin) Districts 1, 6 & 7 (MJ)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
3. Staff recommends
motion to:
A) adopt a Resolution authorizing a Restated Lease
Agreement (R2015-0451) with Housing Partnership, Inc., a not-for profit
501(c)(3) corporation (Tenant) for the use of a 1988 SF building located at
1101 Mentone Road for a term of approximately ten years at an annual rental of $1, providing
for fire and intrusion alarm repair and monitoring services to be provided by
the Electronic Services and Security Division of Facilities Development &
Operations Department during the term, and finding that such is in the best
interests of the County; and
B) approve the Restated Lease Agreement with Housing
Partnership, Inc., a not-for profit 501(c)(3) corporation.
SUMMARY: On April 7, 2015, the Board approved a Lease Agreement (R2015-0451) with
Housing Partnership, Inc., a not-for profit 501(c)(3)
corporation (Tenant). The Lease Agreement authorizes Tenant to occupy the
County-owned facility adjacent to a neighborhood park located at 1101 Mentone
Road, Lantana (San Castle) for a term of ten years from the date of occupancy,
at an annual rent of $1. The Premises
includes a 1988 square foot building, a playground area in the rear of the
building and a parking lot. This Restated Lease Agreement provides for the
County’s Electronic Services and Security Division (ESS) to provide fire and intrusion
alarm equipment repair and monitoring services pursuant to the terms of a
Service Agreement. Fire and intrusion alarm equipment repair and maintenance
services are billed at $65 per hour and $97.50 for after-hours responses and
are subject to adjustment with a minimum of thirty (30) days notice. Tenant’s
fees shall not exceed the fees charged to County departments receiving the same
services. Alarm monitoring services are
a pass through charge based on at the rate charged to County by its alarm monitoring
vendor. The Restated Agreement amends the Premises map to delete a playground
located in the adjacent park and expands the scope of Tenant’s indemnification
responsibilities to include the services performed pursuant to the Service
Agreement. Both parties have the right to terminate the Service Agreement and
thereafter, Tenant shall assume sole responsibility for the services. Other
than the changes set forth herein, the Restated Lease remains the same. (FDO
Admin) District 7 (HJF)
4. Staff recommends
motion to approve: Amendment No. 3 to Contract with The Gordian Group,
Inc. (R2011-1350) for consulting/professional services in conjunction with the
Job Ordering Contract (JOC) system extending the contract until September 12,
2016. SUMMARY: Amendment No. 3 is
an extension to the contract with The Gordian Group, Inc. The Gordian Group
provides professional services required to implement the JOC system to
facilitate renovation, repair, and/or maintenance improvement projects.
Compensation to The Gordian Group, Inc. is 1.95% of the dollar value of issued
JOC work orders. Staff is bringing forward the amendment at this time based on
expiration of the term. (FD&O CID) Countywide (ME)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
5. Staff recommends
motion to approve: an Agreement with Delray Medical Center, Inc. (Hospital)
allowing for interoperable communications through the countywide and EMS common
talk groups of the County’s 800 MHz Radio System (System). SUMMARY: This Agreement provides the conditions under
which the Hospital can program into its radios and utilize the countywide and
EMS common talk groups for certain types of inter-agency communications. The County’s System will not be utilized for
routine operational communications by the Hospital. The terms of the Agreement are standard and
have been offered to other hospitals and EMS providers with 800 MHz trunked
radio capabilities. This Agreement also
contains state approved standard operating procedures specific to the use of
the EMS common talk groups. There are no
charges associated with this Agreement.
The Hospital is required to pay all costs associated with the Hospital’s
subscriber units and to comply with the established operating procedures for
the County’s System. The Agreement
commences on March 15, 2016 at the expiration of the current Agreement
(R2004-0457), for a term of three years.
There are three renewal options, each for a period of three years. This Agreement may be terminated by either
party, with or without cause. (ESS) Countywide
(MJ)
I. ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to:
A) receive and file a Financial Assistance Award with the U.S.
Economic Development Administration (EDA) providing a $290,600 Science and
Research Park Development Grant under the Regional Innovation Strategies (RIS)
Program for the period June 1, 2015 to May 31, 2016; and
B) approve a Budget Amendment of $290,600 in the
Economic Development Fund to recognize the grant revenue and to establish the
grant appropriation budget.
Summary: On November 18, 2014, the Board of County Commissioners (Board)
authorized the submission of a grant application to EDA for the receipt of a
Science and Research Park Development Grant under the Regional Innovation
Strategies Program. EDA approved the
request for $290,600 and provided the County its approval through the Financial
Assistance Award (Award No. ED15GDQ0300034).
The County’s partner in this grant is the Florida Atlantic Research and
Development Authority (FARDA) which currently operates an existing Science and
Research Park on the campus of Florida Atlantic University (FAU) in Boca
Raton. The EDA Grant will fund the
preparation of a study to determine the feasibility of locating a second park
in northern Palm Beach County to foster the growth of tech, life sciences and
related industries. The second park is
expected to enhance and complement the existing infrastructure FARDA operates
in Boca Raton, while potentially building on the biotech cluster anchored by
the Scripps and Max Planck Institutes.
The park would have ties to FAU and its medical school, Palm Beach State
College and the School District of Palm Beach County in life science and
biotechnology programs. A feasibility
study will provide data addressing the demand, resources, marketing and a
timeline that will help to shape the project planning process for a research
park in northern Palm Beach County. The
Financial Assistance Award, which was executed under authority provided to the
County Administrator or his designee by the Board on November 18, 2014 (Agenda
Item 3I-6), is being submitted to the Board to receive and file in accordance
with County PPM CW-0-051. These are Federal grant funds which do not require
a local match. (Special Projects Section) District 1 (JB)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
I. ECONOMIC
SUSTAINABILITY (Cont’d)
2. Staff recommends
motion to approve: a Certification by State or Local Official of PHA
Plans Consistency with the Consolidated Plan for the Pahokee Housing Authority.
Summary: The U.S.
Department of Housing and Urban Development (HUD) requires housing authorities
to submit a Five Year Plan and an Annual Plan along with an annual certification
of their consistency with the Consolidated Plan of the local jurisdiction. The Pahokee Housing Authority has provided an
Agency Plan Summary of its Five Year Plan for Fiscal Years 2016-2020 and its
Annual Plan for Fiscal Year 2016 to the Department of Economic Sustainability
(DES) for review and DES has determined that it is consistent with the Palm
Beach County Consolidated Plan. In its
review, DES examined the eleven goals outlined in the Pahokee Housing Authority
Five Year/Annual Agency Plan and determined that they are consistent with the
overall goals and specific housing objectives outlined in the County’s
Consolidated Plan including increasing the supply of affordable housing,
improving the quality of existing affordable rental housing, and improving
access to affordable rental housing.
Since the Pahokee Housing Authority’s Five Year/Annual Agency Plan is
consistent with the County’s Consolidated Plan, staff recommends approval of
this Certification. (Strategic Planning) District 6 (JB)
3. Staff recommends
motion to receive and file: one Amendment to Loan Agreement and one
Amendment to an Agreement as follows:
A) Amendment No. 008 to the Loan Agreement (R2013-1806) with La Joya Villages,
Ltd. under the Home Investment Partnership Program (HOME); and
B) Amendment No. 008 to the Agreement (R2012-1252) with the City of Riviera Beach under the Disaster
Recovery Initiative Program (DRI2).
Summary: In accordance with County PPM CW-0-051, all delegated contracts,
agreements and grants must be submitted by the initiating Department as a
receive and file agenda item. The
documents have been fully executed on behalf of the Board of County Commissioners
(BCC) by the County Administrator, or designee, in accordance with
Resolution/Agenda Item R2006-1351 and 5B-4, as approved by the BCC on July 18,
2006 and September 10, 2013. These
executed documents are now being submitted to the BCC to receive and file. Federal
DRI2 funds do not require a local match and the Federal HOME Program matching
requirement is met from State SHIP funds. (DES Contract Development) District
7 (JB)
4. Staff recommends
motion to approve: the release of a Performance Bond for Biotest Pharmaceuticals Corporation (Biotest),
a recipient of a Job Growth Incentive Grant.
Summary: On
September 9, 2008, Biotest Pharmaceuticals
Corporation entered into a Economic Development
Incentive Agreement with Palm Beach County (R2008-1563). As part of the
Agreement, Biotest was obligated to create 50 jobs in
Palm Beach County with an average annual wage of $56,706 over a three year
period and maintain those jobs for an additional 24 months. Biotest has fulfilled all requirements of the
Agreement. In lieu of a Letter of Credit, a Performance Bond was provided
by Biotest as allowed by the Agreement. Biotest is now seeking release of the Bond which requires
release from the Board of County Commissioners. District 4 (JB)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
I. ECONOMIC
SUSTAINABILITY (Cont’d)
5. Staff recommends
motion to approve: Allocation of $345,000 for use as the required local
government contribution under the Florida Housing Finance Corporation’s (FHFC)
Housing Tax Credit Program. Summary: FHFC administers the State
of Florida’s Housing Tax Credit Program and annually solicits applications from
affordable multi-family rental housing developers who require Housing Tax
Credits for the financing of their projects. The Housing Tax Credit
Program requires local government contributions in order for developer
applications to receive full scoring during the application review process.
Palm Beach County through the Department of Economic Sustainability (DES) has
historically provided the required local government contribution in the form of
low-interest loans to affordable housing developers who apply to FHFC for
Housing Tax Credits. The State’s Housing Tax Credit Program allocates
financial assistance to affordable multi-family rental housing projects which
provide housing opportunities to lower income households. DES is seeking
authorization to provide up to $115,000 in loan commitments to each of up to
three local affordable housing developers for use as the required local
government contribution at the time they apply to FHFC under the Housing Tax
Credit Program. FHFC has tentatively scheduled the publication of its Housing
Tax Credit Program Request for Applications for September 21, 2015, with the
deadline for developer applications scheduled for November 5, 2015.
According to FHFC selection guidelines, only one application from a Palm Beach
County Housing Tax Credit Program developer will be selected. DES will
advertise a Notice of Funding Availability seeking Letters of Interest from
affordable multi-family housing developers. Should the $345,000 allocated
hereby not be fully committed to the three affordable multi-family housing
developers as anticipated above, then the balance of uncommitted funds may be
committed to developers in conjunction with FHFC’s State Apartment Incentive
Loan Program. A County Funding Agreement with the developer who is
awarded funding by FHFC under the Housing Tax Credit Program will be submitted
to the Board of County Commissioners (BCC) for final approval. This
$345,000 allocation is derived from State Housing Initiatives Program (SHIP)
program income. Any DES funding not obligated to a successful Housing Tax
Credit project will be reallocated by DES to other eligible affordable housing
activities. These are State Housing Initiative Partnership (SHIP)
Program grant funds, which require no local match. (DES Administration) Countywide
(JB)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
I. ECONOMIC
SUSTAINABILITY (Cont’d)
6. Staff recommends
motion to approve: Allocation of $345,000 for use as the required local
government contribution under the Florida Housing Finance Corporation’s (FHFC)
State Apartment Incentive Loan (SAIL) Program.
Summary: FHFC
administers the State of Florida’s SAIL Program and annually solicits
applications from affordable multi-family rental housing developers who require
low-interest loans for the financing of their projects. The SAIL Program
requires local government contributions in order for developer applications to
receive full scoring during the application review process. Palm Beach
County through the Department of Economic Sustainability (DES) has historically
provided the required local government contribution in the form of low-interest
loans to affordable housing developers who apply to FHFC for low-interest loans
under the SAIL Program. This Program allocates financial assistance to
affordable multi-family rental housing projects which provide housing
opportunities to lower income households. DES is seeking authorization to
provide up to $115,000 in loan commitments to each of up to three local
affordable housing developers for use as the required local government
contribution at the time they apply to FHFC under this Program. FHFC has
tentatively scheduled the publication of its SAIL Program Request for
Applications for October 9, 2015, with the deadline for developer applications
scheduled for November 10, 2015. DES will advertise a Notice of Funding
Availability seeking Letters of Interest from affordable multi-family housing
developers. Should the $345,000 allocated hereby not be fully committed
to the three affordable multi-family housing developers as anticipated above,
then the balance of uncommitted funds may be committed to developers in
conjunction with FHFC’s Housing Tax Credit Program. County Funding
Agreements with developers who are awarded funding by FHFC under the SAIL
Program will be submitted to the Board of County Commissioners (BCC) for final
approval. This $345,000 allocation is derived from State Housing
Initiatives Program (SHIP) program income. Any DES funding not obligated
to successful SAIL projects will be reallocated by DES to other eligible
affordable housing activities. These are State Housing Initiative
Partnership (SHIP) Program grant funds, which require no local match. (DES
Administration) Countywide (JB)
K. WATER UTILITIES
1. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 8 for
GL09 Glades Infiltration/Inflow Projects Phase 2 with Hazen and Sawyer, P.C. in
the amount of $197,300. Summary: On
June 3, 2014, the Board of County Commissioners (BCC) approved
the Water Utilities Department (WUD) Engineering/Professional Services Contract (R2014-0821) with Hazen and Sawyer, P.C. CSA No. 8 provides for video inspections and rehabilitation
recommendations for 70,000 linear feet of gravity sewer main lines for the
Sanitary Sewer Evaluation Survey in Pahokee and South Bay. The Small Business Enterprise (SBE)
participation goal established by the SBE Ordinance (R2002-0064) is 15%
overall. The contract with Hazen and Sawyer, P.C. provides for SBE
participation of 22%. CSA No. 8
includes 9.36% overall participation. The cumulative SBE participation
including this CSA is 26.08% overall.
Hazen and Sawyer, P.C. is a local Palm Beach County Company. This project is included in the FY15 Capital Improvement plan adopted by
the BCC. (WUD Project No.
15-024) District 6 (MRE)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
2. Staff recommends
motion to approve: Work Authorization No. 2 for Western Region Waste
Water Treatment Facility (WRWWTF) Power Improvements Phase 1 Project (Project)
with Globaltech, Inc. in the amount of $598,998.02. Summary: On March 10, 2015, Board of County Commissioners
(BCC) approved the Optimization and Improvements Design-Build Contract (R2015-0315) with Globaltech, Inc. Work
Authorization No. 2 provides for furnishing and installing a new 500kW diesel
generator and procuring long lead electrical equipment. The Project provides for necessary
improvements for increasing the safety, reliability and electrical code
compliance of the WRWWTF. The Small
Business Enterprise (SBE) participation goal established by the SBE Ordinance
(R2002-0064) is 15% overall. The
contract with Globaltech, Inc. provides for SBE participation of 75%
overall. This Work Authorization
includes 95.74% overall SBE participation.
The cumulative SBE participation, including this Work Authorization is
96.57% overall. Globaltech, Inc. is a
Palm Beach County company. This project
is included in the FY15 Capital Improvement Plan adopted by the BCC. (WUD Project no. 14-050) District 6
(MRE)
3. Staff recommends
motion to receive and file: executed Agreements received during the
months of June and July 2015:
A) Utility Concurrency Reservation Agreement with Max
Realty Corporation, #05-01114-000 (District 3);
B) Utility Concurrency Reservation Agreement with
Providence I Investments, LLC, #02-01141-000 (District 5);
C) Standard Potable Water and Wastewater Development
Renewal Agreement with Palm Beach West Associates I, LLLP, #11-01003-001,
(Recorded in OR BK 27619 PG 0682) (District
6); and
D) Indemnity Agreement with Isla Verde Wellington, LLC,
(Recorded in OR BK 27619 PG 0687) (District 6).
Summary: In accordance with County PPM CW-0-051, all delegated
contracts/agreements/grants/ procurement items must be submitted by the
initiating Department as a receive and file agenda
item. The documents have been fully
executed on behalf of the Board of County Commissioners (BCC) by the County
Administrator/Director of the Water Utilities Department in accordance with
Resolutions R93-1619, R96-0228, and R2003-0539 and are now being submitted to
the Board to receive and file. (MJ)
4. Staff recommends motion to approve: a Utility Work by Highway Contractor Agreement with Florida’s Department of Transportation (FDOT) in the amount of $1,428. Summary: FDOT is proposing improvements to Southeast Avenue G from South Main Street to Southeast 9th Street in Belle Glade. These improvements will necessitate the adjustment of two water valve boxes and one sewer manhole cover owned by the Water Utilities Department (WUD) to final grade elevation. In order to include the adjustment of the aforementioned facilities within the road improvement project, FDOT requires WUD to enter into a “Utility Work by Highway Contractor” Agreement to reimburse FDOT for the work in the amount of $1,428. (WUD Project No.15-088) District 6 (MJ)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES (Cont’d)
5. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 11 for
Runyon Village, Water and Wastewater System Improvements Project with Mock, Roos & Associates, Inc. in the amount of $124,292.
Summary:
On June 3, 2014, the Board of County Commissioners (BCC) approved the Water
Utilities Department (WUD) Engineering/Professional Services Contract (R2014-0826) with Mock, Roos & Associates, Inc. CSA No. 11 provides for services relating to
the surveying, design, permitting and bidding assistance of water and
wastewater system improvements in Runyon Village, a residential community in
Belle Glade. The Small Business Enterprise (SBE) participation goal established
by the SBE Ordinance (R2002-0064) is 15% overall. The contract with Mock, Roos &
Associates, Inc. provides for SBE participation of 97%. CSA No. 11
includes 100% overall SBE participation. The cumulative SBE participation
including this CSA is 100% overall. Mock, Roos & Associates, Inc. is a Palm Beach County
company. This project is included in the FY15 Capital Improvement Plan adopted
by the BCC. (WUD Project No. 14-037) District 6 (MRE)
6. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 10 for
the Water Main Extension connecting State Road 15 to State Road 80 Project with
Holtz Consulting Engineers, Inc. in the amount of $149,978.51. Summary: On June 3, 2014, the Board of
County Commissioners (BCC) approved the Water Utilities Department (WUD)
Engineering/Professional Services Contract (Contract) with Holtz
Consulting Engineers, Inc. (R2014-0825).
CSA No. 10 provides for services
relating to the surveying, geotechnical, design, and permitting of
approximately 1.3 miles of 16" water
main in the City of Belle Glade. The
new water main will loop the distribution system between Hooker Highway (State
Road 80) and North Main Street (State Road 15) to provide water service and
fire protection to proposed commercial and industrial parcels at the former GCI
property. The Small Business Enterprise (SBE) participation goal established by
the SBE Ordinance (R2002-0064) is 15% overall. The Contract with Holtz Consulting Engineers, Inc. provides
for SBE participation of 100%. CSA No. 10
provides 100% overall participation. The cumulative SBE participation,
including this CSA is 99.25% overall. Holtz Consulting Engineers, Inc. is a
local Palm Beach County company. This project is included in the FY15
Capital Improvement Plan adopted by the BCC. (WUD Project No. 15-083). District
6 (MRE)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
7. Staff recommends
motion to approve: Contract with Aquifer
Maintenance and Performance Systems, Inc. for the Systemwide Wellfield Rehabilitation and Maintenance Project over a 12-month
term in an amount not to exceed
$1,145,424 with an option to renew for four additional 12-month terms at
current prices. Summary: On
December 5, 2014, two bids were received for the Systemwide
Wellfield Improvements Project (Project) with Aquifer Maintenance and
Performance Systems, Inc. (AMPS, Inc.) being the lowest responsive, responsible
bidder in the amount of $1,145,424. The
proposed Contract will provide for system wide wellfield rehabilitation to
maintain adequate raw water supply to the Water Utilities Department’s water
treatment plants. The Contract award is for a 12-month term with an option to
renew for four additional 12-month terms at current prices. The Contract establishes a not-to-exceed
amount of $1,145,424, based on the anticipated use, and the projects will be
ordered on a priority basis. Work will be assigned during the 12 month contract
period by work orders in accordance with PPM CW-F-050 and drawn against this
continuing contract with the project cost identified in each work order. The
unit prices contained in this contract will be used in determining the cost of
these work orders. The Small Business
Enterprise (SBE) participation goal established by the SBE Ordinance
(R2002-0064) is 15% overall. The Contract with AMPS, Inc. provides for SBE
participation of 0% overall. During the
evaluation process, the County's Office of Small Business Assistance determined
that AMPS, Inc. did not meet the SBE goal based upon criteria contained in
Schedule 2. However, the second lowest
bidder was also found by the Office of Small Business Assistance to have failed
to meet the SBE goal. AMPS, Inc. has
committed to making a good faith effort to obtain the SBE participation goal. AMPS, Inc. is a local Palm Beach County
Company. (WUD Project No. 15-001/VMG) Districts 2, 3, 5 & 6 (MRE)
8. Staff recommends
motion to approve: Work Authorization No. 3 for the Improvements to the
Pahokee 0.5 million gallon (MG) Elevated Water Storage
Tank (Project) with Globaltech, Inc. in the amount of $504,301.41. Summary: On March 10, 2015, the Board of
County Commissioners (BCC) approved the Optimization and Improvements
Design-Build Services Contract (R2015-0315) with Globaltech, Inc. Work
Authorization No. 3 provides for improvements to the Pahokee 0.5 MG elevated
water storage tank through the installation of booster pumps and a rechlorination facility to improve distribution pressure,
fire flow, and water quality. The Small Business Enterprise (SBE) participation
goal established by the SBE Ordinance (R2002-0064) is 15% overall. The contract with Globatech,
Inc. provides for SBE participation of 75% overall. This Work
Authorization includes 98.83% overall SBE participation. The cumulative
SBE participation, including this Work Authorization is 97.62% overall. Globaltech, Inc. is a Palm Beach County company. This project
is included in the FY15 Capital Improvement Plan adopted by the BCC. (WUD Project No.
15-073) District 6 (MRE)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
9. Staff recommends
motion to approve: Contract with Southern Underground Industries, Inc.
for the Water Main & Force Main Aerial Crossing Replacement at Raven Court,
Bobwhite Road, La Mancha Avenue and Madrid Street Project in the Village of
Royal Palm Beach in the amount of $534,236.20.
Summary:
On April 15, 2015, five bids were received for the Water Main & Force Main
Aerial Crossing Replacement at Raven Court, Bobwhite Road, La Mancha Avenue and
Madrid Street Project (Project). Southern Underground Industries, Inc. was the
lowest responsive responsible bidder in the amount of $534,236.20. The Project
provides for the replacement of six aerial canal crossings in four (4)
different locations within the Village of Royal Palm Beach. These improvements
are part of the continued restoration and repair of water and wastewater
infrastructure throughout the County. The Small Business Enterprise (SBE)
participation goal established by the SBE Ordinance (R2002-0064) is 15%
overall. Southern Underground Industries, Inc. was determined to have 1.43% SBE
participation by the Office of Small Business Assistance. However, the second
lowest bid was outside the 10% range for award established by the SBE
Ordinance. Southern Underground Industries, Inc. is not a Palm Beach County
company. This project is included in the FY15 Capital Improvement Plan adopted
by the Board of County Commissioners. (WUD Project No. 13-047) District 6
(MRE)
10. Staff recommends
motion to approve: an Interlocal Agreement
for Emergency Potable Water Service/Settlement of Claims with the City of West
Palm Beach (Interlocal Agreement). Summary:
The County and the City of
West Palm Beach (City) are currently parties to multiple agreements relating to
the provision of emergency potable water service through the multiple potable
water interconnects that the parties share. The proposed Interlocal Agreement
consolidates those agreements and provides for the terms and conditions of
emergency potable water service through all of the shared interconnects. Either
party may request emergency potable water service from the other party, subject
to the supplying parties’ determination that a sufficient surplus of potable
water is available and that the provision of potable water will not impose a
danger to the health, safety, or welfare of the supplying parties’
citizens. Emergency potable water
service shall be provided by both parties at the County’s prevailing potable
water commodity fee. In addition, the
Interlocal Agreement terminates a 1998 Water and Wastewater Interconnect
Agreement (City-RPB Agreement) between the City and the Village of Royal Palm
Beach (Village), which was assigned to the County as part of the County’s 2006
acquisition of the Village’s water and wastewater system, and releases all
claims that either party has or may have in the future based on the City-RPB
Agreement. District 7 (MJ)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
11. REVISED TITLE: Staff
recommends motion to approve: the re-appointment of an at-large member to
the Water Utilities Advisory Board for a second term of three years effective
October 1, 2015, through September 30, 2018:
Nominee: Requirements: Seat No. Nominated by:
Beverly Scott Current WUD Customer 10
Mayor Vana
Resides in Glades area of PBC Comm. Valeche
Comm.
Abrams
Comm.
McKinlay
Comm.
Burdick
Comm.
Taylor
Summary: Resolution No. R2012-0904 provides for an 11 member
Water Utilities Advisory Board (WUAB). The membership consists of seven
District members, two Countywide At-Large members, one Lake Region member and
one Royal Palm Beach At-Large member. On
September 30, 2015, Beverly Scott’s term as a member of the WUAB will
expire. Ms. Scott has served on the WUAB
for three years (1 term). She has indicated a desire to continue as a WUAB
member and the Advisory Board unanimously supports their re-appointment. The Commissioners were notified of the
vacancy by the Water Utilities Department on June 18, 2015. Countywide
(MJ)
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to approve:
A) a Local Agency
Program Supplemental Agreement (Agreement) with the Florida Department of Transportation
(FDOT) to reduce the amount of FDOT funds encumbered for reimbursement of
construction costs of Bluegill Trail (FM #423809-2-58-01/-68-01) by
$86,695. The intent is to reconcile the
total amount encumbered with the lower than expected contract bid cost; and
B) a downward Budget Amendment of $86,695.00 in
the Environmental Resources Capital Projects Fund to recognize the reduction in
Agreement funding.
SUMMARY: The Agreement reduces FDOT Transportation
Alternatives funds programmed for project construction from the original
$650,924 to $564,229 thereby reconciling encumbered funding to the amount of
Dickerson Florida, Inc.’s bid that is eligible for reimbursement. No match is required. However, the County will be responsible for
any uncovered construction costs. No
other terms of the original LAP Agreement (R2015-0328) are being changed and
the expiration date remains as June 30, 2017.
This Agreement is contingent on approval of the concurrently recommended
construction contract award to Dickerson Florida, Inc., recommended as Item
3-C-1 on the same agenda. District 1 (SF)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
2. Staff recommends
motion to approve:
A) First
Amendment to the Annual Coastal and Marine Engineering Contract No. R2013-1188
with Applied Technology & Management, Inc. (ATM) to extend
the contract for one year from September 9, 2015 to September 9, 2016. All other provisions remain in full force and
effect;
B) First Amendment to the Annual Coastal and Marine
Engineering Contract No. R2013-1189 with CB&I Coastal Planning &
Engineering, Inc. (CBI) to extend the contract for one year from September 9, 2015 to September
9, 2016. All other provisions remain in
full force and effect;
C) First Amendment to the Annual Coastal and Marine
Engineering Contract No. R2013-1190 with Olsen Associates, Inc. (OAI) to extend
the contract for one year, from
September 9, 2015 to September 9, 2016.
All other provisions remain in full force and effect; and
D) First Amendment to the Annual Coastal and Marine
Engineering Contract No. R2013-1330 with Taylor Engineering,
Inc. (Taylor) to extend the contract for one year from September 30, 2015 to
September 30, 2016. All
other provisions remain in full force and effect.
SUMMARY: ATM,
a Palm Beach County company; CBI, a Palm Beach County company; and OAI, a
Jacksonville, Florida company, were awarded Contracts on September 10,
2013. The County is exercising the only
renewal option to extend these Contracts through September 9, 2016. Taylor, a Palm Beach County company, was awarded
a Contract on October 1, 2013. The
County is exercising the only renewal option to extend this Contract through
September 30, 2016. Authorizations are
on a task order basis. ATM’s Contract
requires 20% Small Business Enterprise (SBE) and/or Minority and Women Business
Enterprise (M/WBE) participation; it has achieved 68.2% participation. CBI’s Contract requires 15% SBE
participation; it has achieved 9.4% participation. OAI’s Contract requires 38% SBE and/or M/WBE
participation; it has achieved 53.2% participation. Taylor’s Contract requires 20% SBE and/or
M/WBE participation; it has achieved 97.0% participation. Coastal Planning & Engineering, Inc. was
acquired as a subsidiary of Chicago Bridge & Iron Company. Subsequently there was a name change from
Coastal Planning & Engineering, Inc. to CB&I Coastal
Planning & Engineering, Inc. (CBI). Countywide (SF)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
3. Staff recommends
motion to:
A) receive
and file Task Assignment No. 7 to the Department of Environmental Protection
(DEP) Agreement S0485 (R2010-0095) for ongoing site management activities
required by the DEP for the purpose of petroleum contamination site cleanup on
178 petroleum contaminated sites for a not to exceed amount of
$633,909.48. The performance period of
the Task Assignment per the Agreement is July 1, 2015, through June 30, 2016;
B) approve a Budget Amendment of $633,909 in the Petroleum
Storage Tanks Fund to recognize agreement funding; and
C) approve an increase in
the personnel complement of the Department of Environmental Resources
Management by one full-time Environmental Program Supervisor position.
SUMMARY: On January 12, 2010, the Board of County Commissioners approved FDEP
Grant Agreement S0485 (R2010-0095) for contracted services related to the
Petroleum Contamination Site Cleanup Services Program. On August 18, 2015, the board approved
Amendment No. 001 to this Grant Agreement.
Delegated authority to execute Task Assignments associated with this
Agreement was approved at that time pursuant to PPM No. CW-O-051. Task Assignment No. 7 provides additional
funding sufficient to fully fund the requested position. The position is required to effectively
administer the technical review and project management requirements of the
Program. If future state funding is not sufficient, the position will be
eliminated. Countywide (SF)
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: the following original executed Amphitheater Rental Agreement:
The Palm Beach Shakespeare Festival, Inc., Palm
Beach Shakespeare Festival, Seabreeze Amphitheater,
for the period July 1, 2015, through July 20, 2015.
Summary: The Palm Beach Shakespeare Festival event is co-sponsored by the
Department. The Department shares in the revenue of the donations received on
the nights of the performances. In
accordance with County PPM CW-O-051, all delegated contracts/agreements/grants
must be submitted by the initiating Department as a Receive and File agenda
item. The Amphitheater Rental Agreement
has been fully executed on behalf of the Board of County Commissioners (Board)
by the County Administrator/Director/Assistant Director of the Parks and
Recreation Department in accordance with Resolution 2009-0335, amended by
Resolutions 2009‑1807, 2012‑1715 and 2014-0166, and is now being
submitted to the Board to receive and file. This event helps to offer a balanced schedule
of events which promote the quality of life in the communities we serve. An estimated 8,000 persons attended the event
produced under this Amphitheater Rental Agreement. District 1 (AH)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to receive and file: eight Grant Adjustment Notices from the Department
of Justice (DOJ) for the Second Chance Act Grant for reentry services:
A) GAN
#013 – 018: Hold & Release funds;
B) GAN
#019: Modify budget due to
staff reorganization; and
C) GAN
#020: Extend the project
period to March 31, 2016.
SUMMARY: Palm Beach
County was awarded a $2,250,000 grant from the DOJ to facilitate the successful
reintegration of ex-offenders as they return to Palm Beach County through the
Regional and State Transitional Offender Reentry (RESTORE) Initiative until
September 2015. Ex-offenders are provided with pre and post-release services to
assist in their transition back into the community. The Grant Adjustment
Notices being received and filed do not change the original award amount of
$2,250,000. On June 12, 2015, DOJ
granted a no cost extension, allowing the project to be extended to March 31,
2016. There is no cost to the County. These documents have been fully executed
on behalf of the Board of County Commissioners (Board) by the County
Administrator/Executive Director of the Criminal Justice Commission in
accordance with R2012-0840 and R2013-1452, and are now being submitted to the Board to receive and file. Countywide
(JB)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION (Cont’d)
2. REVISED TITLE & SUMMARY: Staff
recommends motion to:
A) receive and file the following four Grant
Adjustment Notices with the U.S. Department of Justice, Office of Justice
Programs:
5.
GAN
#012 - modify project scope;
6.
GAN
#013 -to attend Florida Gang Conference modify the project scope;
7.
GAN
#014 - extend the project period to September 30, 2016;
8.
GAN
#015 - modify the budget for the Office of Juvenile Justice and Delinquency
Prevention (OJJDP) Second Chance Act Grant.
B) receive
and file the
following contract amendments to extend the expiration dates, modify the scope
of work and adjust the contract amounts:
1. First
Amendment to Contract with The Lord’s Place, Inc. (R2015-0581, received and
filed May 5, 2015), for Transitional Housing for Juvenile Reentry extending
the expiration date, modifying the scope of work and decreasing the
contract amount by $14,495 for a total not to exceed $40,505; and
2. Third
Amendment to Contract with Gulfstream Goodwill, Inc. for Education,
Employment, and Case Management for Juvenile Reentry (R2014- 0471, received
and filed April 1, 2014), extending the expiration date, modifying the scope
of work, and decreasing the contract amount by $31,902 for a total not to
exceed to $287,417; and
3. Third
Amendment to Contract with Choice to Change, Inc. for Community Service and
Restitution Assistance for Juvenile Reentry (R2014-0469, received and filed
April 1, 2014), extending the expiration date, modifying the scope of work
and increasing the contract amount by $30,813 for a total not to exceed
$129,522;
C) approve
Budget Adjustment to reflect GAN #015.
SUMMARY: Palm Beach County was awarded a $750,000 grant from the U.S Department of Justice Office of Justice Programs to implement reentry services for juveniles until September 30, 2015. The GAN documents being received and filed do not change the original award amount of $750,000. On June 25, 2015, the OJJDP granted the Criminal Justice Commission a no cost extension, allowing the project to be extended to September 30, 2016. The amended contracts extend the expiration date to reflect the extended grant period (to September 30, 2016), modify the scope of work and budget, and increases/decreases the total contract amounts. There is no cost to the county. These documents have been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Executive Director of the Criminal Justice Commission in accordance with R2013-1668 that was approved by the Board on November 19, 2013, and are now being submitted to the Board to receive and file. Countywide (JB)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION (Cont’d)
3. DELETED: Staff recommends motion to:
A) receive and file eight grant adjustment notices, numbered 18
through 25, for the grant with the U.S. Department of Justice, Bureau of
Justice Assistance for the Adult Drug Court Program (R2012-0171) through
September 30, 2015:
1. GAN #18 – Request Grant Extension
through September 30, 2014;
2. GAN #19 – Noting Delinquent Financial
Report;
3. GAN #20 – Noting Financial Compliance;
4. GAN #21 – Noting Delinquent Financial
Report;
5. GAN # 22 - Noting Financial Compliance;
6. GAN #23 – Noting Delinquent Financial
Report;
7. GAN #24 – Noting Financial Compliance;
8. GAN #25 – Request Grant Extension
through September 30, 2015; and
B) approve
the following contracts to provide drug treatment and testing
services for clients
referred by the Palm Beach County Adult Drug Court for the period October 1,
2014, through September 30, 2015:
1. Counseling Services of
Lake Worth, Inc., for $9,000;
2. Drug Abuse Foundation of
Palm Beach County, Inc. for $12,000; and
3. Drug Testing and
Counseling Services, Inc. for $11,000.
SUMMARY: Since 2011, Palm Beach County has used
the award from the U.S. Department of Justice, Bureau of Justice Assistance to
facilitate the expansion and enhancement of Palm Beach County Drug Court
Program. The grant has increased the
participation of the specialized component within Adult Drug Court. The grant is extended to September 30, 2015.
In addition, Alton Taylor has disclosed that he is employed by the Drug Abuse
Foundation, Inc. and is a member of the Public Safety Coordinating
Council. The Council provides no
regulation, oversight, management, or policy-setting recommendations regarding
the subject contracts. Disclosure of
this contractual relationship at a duly noted public meeting is being provided
in accordance with the provisions of Sec. 2-433, of the Palm Beach County Code
of Ethics. These documents have been fully executed on behalf of the Board of
County Commissioners (Board) by the County Administrator/Executive Director of
the Criminal Justice Commission (CJC) in accordance with Resolution R2012-0171
that was approved by the Board on January 24, 2012 and are now being submitted
to the Board to receive and file. The execution of the contracts was delayed
because of changes in personnel. The Grant Adjustment Notices numbered nineteen
through twenty-four are filed for financial non-conformance and then subsequent
compliance. Grant Adjustment Notices eighteen and twenty-five change the
project period. Countywide (JB)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION (Cont’d)
4. DELETED:
Staff recommends motion to receive
and file:
A) eighteen grant adjustment notices for a grant wth the US Department of Justice, Office of Justice
Programs for the Juvenile Justice System Co-Ocurring
Disorders Project through September 30, 2015:
1. GAN #1- Noting Delinquent Financial Report;
2. GAN # 2 -Noting Financial Compliance;
3. GAN #3 - Noting Delinquent Financial Report;
4. GAN # 4 -Noting Financial Compliance;
5. GAN# 5 - Noting Delinquent Financial Report;
6. GAN #6 - Noting Financial Compliance;
7. GAN #7 - Noting Delinquent Financial Report;
8. GAN # 8 - Noting Financial Compliance;
9. GAN #9 - Change Project Scope of Work;
10. GAN # 10 - Noting Delinquent Financial Report;
11. GAN # 11 - Noting Financial Compliance;
12. GAN # 12 - Program Office Approval;
13. GAN # 13 - Change Grantee Contact;
14. GAN # 14- Change Grantee Contact;
15. GAN # 15 - Noting Delinquent Financial Report;
16. GAN # 16 - Noting Financial Compliance;
17. GAN # 17 - Change Project Period;
18. GAN # 18 - Change Grantee Contact;
B) the executed Contract for Professional Services
with Drug Abuse Treatment Association, Inc. to provide psychiatric services and
staffing for juveniles with co-occurring disorders for the period October 1,
2014, through September 30, 2015 for $33,234.
SUMMARY: The Board
of County Commissioners approved (R2012-1576), the U.S. Department of Justice,
Office of Justice Programs for the Juvenile Justice System Co-Ocurring Disorders Project, October 1, 2012, through
September 30, 2014. This two-year award for $249,955 provides treatment of
dually diagnosed juveniles. The grant is extended from October 1, 2014, through
September 30, 2015 by the U.S. Department of Justice in order to expend the
funds for mental health and substance abuse among juveniles. This award from
the U.S. Department of Justice is used to facilitate an enhancement to an
existing Juvenile Drug Court. The County Administrator or his designee was
authorized on October 16, 2012 (R2012-1575) to execute all related documents
and contracts for Palm Beach County’s FY 2012 Juvenile Justice System Co-Ocurring Disorders Project for the Office of Justice
Programs, as well as to execute all necessary forms and documents as required
by the U.S. Department of Justice, Bureau of Justice Assistance. Countywide
(JB)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends
motion to approve: three
reappointments to Seat No. 3, Seat No. 4 and Seat No. 5 to the Fire Code Board
of Appeals and Adjustments Committee beginning October 1, 2015, through
September 30, 2018:
Appoint
Nominee Category Seat# Nominated by
Jacek Tomasik Building Official 3 Comm.
Valeche
Comm.
McKinlay
Comm.
Abrams
Comm.
Taylor
Steve Soderlund Architect 4 Comm.
Valeche
Comm.
McKinlay
Comm.
Abrams
Comm.
Taylor
John Whitehead Sprinkler Representative 5 Comm.
Valeche
Comm. McKinlay
Comm. Burdick
Comm. Abrams
Mayor Vana
Comm. Taylor
Summary: The Fire Code Board of Appeals and Adjustments is maintained in
accordance with the Palm Beach County Local Amendments to the Florida Fire
Prevention Code (Ordinance 2014-002). On June 15, 2015, a memo was distributed
to the Commissioners requesting nominations to this eight member board
(At-Large). This Board is appointed by the Board of County Commissioners and
members serve no more than three consecutive three year terms. No other
nominations were received. Countywide (PK)
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to:
A) approve the
Interlocal Agreement for application hosting services with the City of Jacksonville
(City) for an annual revenue total of $4,145; and
B) authorize the County Administrator or her designee, Information Systems Services
(ISS) Director, to approve and execute Task Orders associated with these
services, up to a maximum of $50,000 per Task Order.
SUMMARY: The City is
requesting to lease a version of the County’s Inspector General Information
Management System (IGIMS) which will be hosted on County servers with
connectivity provided through our interconnection via the Florida LambdaRail.
IGIMS is an enterprise case management system designed to track activity for
Audits, Investigations, and Contracts. This Interlocal Agreement is for a term
of three years unless notice is given by either party and will generate $4,145
in annual revenues to the County. In
addition, the City of Jacksonville will fully reimburse the County $2,850 for
installation and professional services. (PFK)
SEPTEMBER 1, 2015
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES (Cont’d)
2. Staff recommends
motion to:
A) approve rate reductions for network services provided by Information Systems
Services (ISS) to external agencies based on the rate schedule; and
B) delegate authority to ISS Director to amend the Agreements to implement the new
rates effective October 1, 2015 for all applicable existing network service
agreements.
SUMMMARY: ISS is proposing a reduction in Network
Transport Fees charged as a component of the overall rates for network services
(Attachment 1 to the Agenda Item), to become effective October 1, 2015. Proposed rate reductions range from 20% to
67% for the nine established rate tiers.
Each rate tier is based on bandwidth capacity expressed in megabits per
second (mbps). These standard network
rate structures were developed based on an analysis of market pricing for
similar services and will be applicable to all future agreements for network
services provided to external agencies. Board approval is requested to delegate
authority to the ISS Director to apply the revised rates via amendments to all
applicable existing agreements effective October 1, 2015 rather than bringing
the individual agreements back to the Board for formal amendment. The individual Amendments will then be
bundled and presented to the Board as a receive and
file item. This program builds upon Palm
Beach County’s history of collaboration with public sector agencies which has
resulted in service improvements for the connected agencies, cost savings to
the taxpayers, revenues to the County, and other intangible benefits. Countywide
(PFK)
X. PUBLIC SAFETY
1. Staff recommends
motion to approve: reappointment
of the following two individuals to the countywide Consumer Affairs Hearing
Board for the term from October 1, 2015 to September 30, 2018:
|
Nominee |
Seat No. |
Requirement |
Recommended by: |
|
Frank Lewis |
5 |
Resident of Palm Beach
County |
Commissioner Burdick Commissioner McKinlay Commissioner Valeche |
|
Harold Moldoff |
6 |
Resident of Palm Beach
County |
Commissioner Burdick Commissioner McKinlay Commissioner Valeche |
SUMMARY: The
Consumer Affairs Ordinance approved by Board of County Commissioners (BCC) on
December 17, 2013, and codified in Chapter 9, Article I of the Palm Beach
County Code, establishes a seven member Consumer Affairs Hearing Board (Hearing
Board). The Hearing Board serves in both an advisory capacity to the County
Commissioners and as an appellate board, hearing administrative appeals filed
by persons disputing staff decisions concerning the towing, vehicle for hire,
and moving industries. A memo was sent to the BCC on June 18, 2015 seeking
nominations for the above two at-large seats. Countywide (JB)
* * * * * * * * * * * *
SEPTEMBER 1, 2015
A. ADMINISTRATION
TIME CERTAIN 10:30A.M.
1. DELETED: Palm Beach Juvenile Correctional Facility –
Discussion with Christina K. Daly, Secretary, Florida
Department of Juvenile Justice. Summary:
At the request of the Board of County Commissioners, Secretary Daly has
agreed to appear before the Board to answer questions related to recent events
and management of the Palm Beach Juvenile Correctional Facility.
REST OF THE PAGE LEFT BLANK INTENTIONALLY
SEPTEMBER 1, 2015
4. REGULAR
AGENDA
B. COMMISSION
ON ETHICS
1. Staff recommends
motion to approve on preliminary
reading and advertise for public hearing on September 22, 2015 at 9:30 a.m.: an
Ordinance of the Board of County Commissioners of Palm Beach County, Florida,
amending the Palm Beach County Commission on Ethics Ordinance, Ordinance
2011-10, creating and providing qualifications for commission on ethics hearing
officers; providing for procedure on complaints filed; providing for public
hearing procedures; providing for notification and referral to other
authorities; providing for dismissal of complaints; providing for frivolous or
groundless complaints; providing for appeals; providing for a savings clause;
providing for repeal of laws in conflict; providing for severability; providing
for inclusion in the code of laws and ordinances; and providing for an
effective date. SUMMARY:
The Board of County Commissioners adopted the Palm Beach County Commission on
Ethics Ordinance as a countywide Ordinance in May of 2011, in accordance with
the County Charter. The Charter amendments, which were approved by the voters
in November 2010, also called for the establishment of a drafting committee to
review and recommended proposed changes to the Commission on Ethics
Ordinance. This amendment was proposed by the Commission on Ethics and
recommended for approval by the ordinance drafting committee. This amendment would allow a respondent in an
enforcement case to have his or her hearing conducted by a hearing officer
instead of the Commission on Ethics. This proposed change is based on a
recommendation by OPPAGA as part of its final report concerning Commission on
Ethics operations. Countywide (LB)
2. Staff recommends
motion to approve on preliminary reading and advertise for public hearing on
September 22, 2015 at 9:30 a.m.:
an Ordinance of
the Board of County Commissioners of Palm Beach County, Florida, amending the
Palm Beach County Code of Ethics, Ordinance 2011-11, amending Section 2-444(f)
to provide the requirement to contemporaneously file a copy of the State Gift
Law Report with the Palm Beach County Commission on Ethics; providing for a
savings clause; providing for repeal of laws in conflict; providing for
severability; providing for inclusion in the code of laws and ordinances; and
providing for an effective date. SUMMARY: The Board of County Commissioners adopted the Palm Beach
County Code of Ethics as a countywide Ordinance in May of 2011, in accordance
with the County Charter. The Charter amendments, which were approved by the
voters in November 2010, also called for the establishment of a drafting
committee to review and recommended proposed changes to the Code of
Ethics. This amendment was proposed by the Commission on Ethics and
recommended for approval by the ordinance drafting committee. The amendment
specifies that those who file state-required gift reports must
contemporaneously file a copy of that report with the Palm Beach County
Commission on Ethics. Countywide (LB)
SEPTEMBER 1, 2015
4. REGULAR
AGENDA
C. INFORMATION SYSTEM
SERVICES
1. Staff recommends
motion to approve:
A) waiver of contractual requirements
pertaining to Nondiscrimination, Inspector General, and Regulations and
Licensing recognizing these requirements are not applicable for this proposed
Interlocal Agreement with Orange County, Florida (Orange County) which does not
involve an exchange of value for any goods or services and solely benefits Palm
Beach County; and
B) an Interlocal Agreement with Orange County,
Florida for limited sharing of resources in the Orange County Regional Computer
Center from December 1, 2015 to December 31, 2025 with an additional five-year
renewal option which may be exercised at the sole discretion of Orange County.
SUMMARY: The disaster recovery site for Palm Beach County’s
NG9-1-1 public emergency communications system is presently located in
AT&T’s Internet Data Center (IDC) in Orlando, Florida. Earlier this year, AT&T notified the
County that the IDC would be closing as of December 31, 2015. In response, we contacted Orange County and
proposed that our organizations enter into an interlocal agreement to permit
sharing of space within our respective data centers. Orange County agreed to initiate such an
agreement which will provide sufficient space to host two (racks) of 9-1-1
equipment at no cost to the County except for the initial costs of installation
and ongoing costs of network connectivity, both of which should be minimal.
This Agreement will enable the County to save $9,061 per month (or $108,732
annually) that we currently pay AT&T for hosting our equipment at the IDC
facility. This Agreement is structured as a unilateral contract entered
into solely for the benefit of Palm Beach County. If and when requested by Orange County, the
Agreement will be modified for reciprocity whereby the County will make similar
space available to Orange County in our data center. Countywide (PFK)
SEPTEMBER 1, 2015
4. REGULAR
AGENDA
D. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to:
A) Ratify
the selection of Motorola Solutions, Inc., as the highest ranked vendor for the
P25 Trunked Simulcast Countywide Public Radio System project; and
B) Authorize
staff to commence negotiations with Motorola Solutions, Inc.
SUMMARY: On
May 21, 2015, two proposals were received in response to a Request for Proposal
(RFP) for this Project from Harris Corporation and Motorola Solutions, Inc.
Those two proposals were received by a Technical Evaluation Committee (TEC)
whose purpose was to review each vendor’s proposal for compliance with the
technical requirement of the RFP. In
addition to the consultant, the TEC was comprised of technical and operational
representatives of Facilities Development & Operations, Palm Beach County
Fire Rescue and the Sheriff’s Office. In
addition to the proposals received, the vendors made presentations to the TEC
and afterward the TEC prepared a report known as the Technical Evaluation
Report. On July 16, 2015, the Selection
Committee comprised of Bob Weisman, County Administrator, Chief Jeff Collins
PBC Fire-Rescue, and Major Ron Mattino Sheriff’s
Office met and considered the Technical Evaluation Report, Financial Report
(cost proposals), and references. The
Selection Committee also heard presentations from the vendors. Based on
pre-determined evaluation criteria, the firms were scored and Motorola
Solutions, Inc. was the highest ranked firm by the Selection Committee. Upon Board ratification, Staff will commence
contract negotiations with Motorola Solutions, Inc. Upon satisfactory
completion of those negotiations, Staff will present a contract to the Board
for approval. (Capital Improvements
Division) Countywide (ME)
E. COUNTY ATTORNEY
1. Staff seeks Board
direction on: whether the
County desires to establish an independent Citizen’s Review Board (CRB) to
investigate complaints of alleged misconduct by the Palm Beach County Sheriff’s
Office (PBSO). SUMMARY: Staff’s research on this issue reveals that
the Board of County Commissioners is not prohibited from creating a CRB;
however, the CRB would have significantly limited powers. Countywide (DO)
F. ECONOMIC
SUSTAINABILITY
1. ADD-ON:
Staff
recommends motion to approve: a Certification of Consistency with the Consolidated Plan for the Fair
Housing Center of the Greater Palm Beaches, Inc. (FHC). SUMMARY: The
U.S. Department of Housing and Urban Development (HUD) requires grant
applications by fair housing enforcement organizations to be submitted with a
Certification of Consistency with the Consolidated Plan of the local
jurisdiction. FHC is applying to HUD for a Fair Housing Initiatives
Program/Private Enforcement Initiative grant and requires this Certification
from Palm Beach County to do so. The Department of Economic
Sustainability (DES) examined the proposed program’s goals and objectives
outlined in the grant application and determined that they are consistent with
the overall goals and objectives outlined in the County’s Analysis of
Impediments to Fair Housing Choice, an Appendix of the County’s Consolidated
Plan. The goals and objectives include identifying and eradicating
discrimination under the Federal Fair Housing Act, promoting fair housing
choice for all persons and promoting housing that is structurally accessible
to, and usable by, all persons. Since FHC’s grant application is
consistent with the County’s Consolidated Plan, staff recommends approval of
this Certification. (Strategic Planning) Countywide (JB)
* * * * * * * * * * * *
SEPTEMBER 1, 2015
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
SEPTEMBER 1, 2015
6. MATTERS BY THE PUBLIC – 2:00 P.M.
* * * * * * * * * * * *
SEPTEMBER 1, 2015
A. ADMINISTRATION
COMMENTS
B. COUNTY
ATTORNEY
SEPTEMBER 1, 2015
A. District
1 – COMMISSIONER HAL R. VALECHE
B. District
2 – COMMISSIONER PAULETTE BURDICK
C. District
3 - COMMISSIONER SHELLEY VANA, MAYOR
D. District
4 – COMMISSIONER STEVEN L. ABRAMS
E. District
5 - COMMISSIONER MARY LOU BERGER, VICE MAYOR
F. District
6 - COMMISSIONER MELISSA MCKINLAY
G. District
7 - COMMISSIONER PRISCILLA A. TAYLOR
Request approval to present off-site, a Proclamation declaring September
3 – 6, 2015 as “Black Enterprise/Pepsi Golf and Tennis Challenge Weekend” in
Palm Beach County.
9. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."