August 14, 2018
9:30am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
AUGUST 14, 2018
PAGE ITEM
9 2C-3 REVISED
SPONSOR: Proclamation declaring September 15, 2018 as Caribbean-American for
Community Involvement Day in Palm Beach County (Sponsored by Mayor McKinlay
Commissioner Burdick)
34 3H-14 REVISED
SUMMARY: On April 2, 2013, the
Board approved a Lease Agreement with ACC for the provision of an adult day
care dementia specific unit, in partnership with the Division of Senior
Services (DOSS). On April 21, 2015, the
Board approved a Restated and Amended Lease (Restated Lease) (R2015-04970479)
extending the term to September 30, 2017,… (FDO)
35 3H-16 REVISED MOTION: Staff recommends motion to approve: Amendment No. 1
with 17 annual low voltage contracts extending the term through September 12,
2019 for services on a continuing contract basis. (FDO)
|
|
Contractor |
Status |
Total
dollars in Work Orders to-date |
Total
SBE Participation to-date |
|
H) |
Security & Sound
Systems |
Local / SBE |
$- |
0.00% |
|
N) |
Integrated Security |
Non-Local/Non-SBE |
$- |
0.00% |
42 3L-4 DELETED FOR FURTHER STAFF REVIEW (ERM)
48 3S1 REVISED MOTION: Staff recommends motion to approve: reappointment to the Fire Code
Board of Appeals and Adjustments Committee beginning October 1, 2018 through
September 30, 2021.
Reappoint:
Nominee Category Seat No. Nominated By
Steven Soderlund Architect 4 Mayor McKinlay
Commissioner
Abrams
Commissioner
Burdick
Vice
Mayor Bernard
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the preliminary addition/deletion sheet
distributed to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
AUGUST 14, 2018
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL/SPECIAL PRESENTATIONS/BCC
AND STAFF COMMENTS
A. Additions,
Deletions, Substitutions
B. Adoption
C. Special
Presentations (Page 9)
D. Staff
Comments (Page 10)
E. Commissioner
Comments (Page 11)
3. CONSENT AGENDA (Pages 12-57)
4. PUBLIC HEARINGS - 9:30 A.M. (Pages 58-60)
5. REGULAR AGENDA (Pages 61-64)
6. BOARD APPOINTMENTS (Page 65)
7. ADJOURNMENT (Page 66)
* * * * * * * * * * *
AUGUST 14, 2018
SPECIAL PRESENTATIONS - 9:30 A.M.
Page 9
2C-1 International Overdose Awareness Day
2C-2 National Recovery Month
2C-3 Caribbean-American for Community Involvement
Day
2C-4 Police Explorer Day
2C-5 Miss Florida 2018
2C-6 Power Evangelism Ministries
STAFF COMMENTS
(Page 10)
2D-1 Updated
Board Directives
COMMISSIONER COMMENTS (Page 11)
CONSENT AGENDA
A. ADMINISTRATION
Page 12
3A-1 Reappointments
to the Water Resources Task Force
Page 13
3A-2 Agreements
to implement various community improvement projects and initiatives
Page 14
3A-3 Agreements
to implement various community improvement projects and initiatives
Page 15
3A-4 Resolution
authorizing the use of the Pollution Recovery Trust Fund for climate resilience
planning
3A-5 Ratify
the Mayor’s signature for the Elections Security Grant
3A-6 Expenditures
for the County Administrator’s Annual Employee Recognition Event
B. CLERK & COMPTROLLER
Page 15
3B-1 Warrant
list
Page 16
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Receive
and file two annual financial reports
3B-5 Receive
and file list of Clerk & Comptroller records for destruction
3B-6 Appointment
to the Value Adjustment Board
C. ENGINEERING & PUBLIC WORKS
Page 17
3C-1 Receive
and file construction agreement with the Florida Department of Transportation
for widening of Haverhill Road at the southern approach to the SR-710
intersection
3C-2 Task
authorization with Mock, Roos & Associates, Inc. for professional services
related to the Happy Hollow Road from Smith Sundy Road to Lyons Road project
3C-3 Release
of a relocatable drainage easement for Hypoluxo Road within the Toscana Isles
Planned Unit Development
3C-4 Amendment
to contract with Wynn & Sons to remove the local tracking requirement
Page 18
3C-5 Resolutions
declaring the acquisition of properties necessary for roadway improvements on
Silver Beach Road from east of Congress Avenue to east of Old Dixie
Highway/President Barack Obama Highway project
3C-6 DELETED FOR FURTHER STAFF REVIEW
3C-7 Waiting
allowing for the establishment of an impact fee credit for improvement to the
intersection of Lantana Road and Military Trail
3C-8 Resolution
abandoning public interest in utility easement on plat of Breezy Acres
Page 19
3C-9 Payment
to Florida Power & Light Company for relocation of existing overhead power
lines for construction of the Linton Boulevard and Military Trail project
AUGUST 14, 2018
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
C. ENGINEERING & PUBLIC WORKS (Cont’d)
Page 19
3C-10 Change
order to contract with Community Asphalt Corp. for a time extension for
construction of drainage system on Old Dixie Highway from Park Avenue to
Northlake Boulevard
3C-11 Contract
with Almazan Construction, LLC for roadway improvements on Bishoff Road from
the dead end to Jog Road
3C-12 Receive
and file proportionate share agreement with Manheim Remarketing, Inc. and
JMC-IV Real Estate Company LLC for proposed project on Sansbury’s Way
Page 20
3C-13 Work
order to contract with Wynn & Sons for roadway improvements on Golf Road
from Military Trail to Congress Avenue
D. COUNTY ATTORNEY
Page 20
3D-1 Receive
and file bond transcript for the closing of revenue bonds related to the
Benjamin Private School, Inc.
3D-2 Settlement
agreement with Jean Reed-Garry
E. COMMUNITY SERVICES
Page 21
3E-1 Receive
and file funding allocation notification for the Emergency Food and Shelter
Program
3E-2 Ratify
the Mayor’s signature on the 2018 U.S. Department of Health and Human Services
Youth Street Outreach Program Grant Application
Page 22
3E-3 Receive
and file notice of grant award from the U.S. Department of Health and Human
Services
3E-4 Ratify
the Mayor’s signature on the 2018 U.S. Department of Justice Office of Juvenile
Justice and Delinquency Prevention Grant Application
Page 23
3E-5 Contract
with the Legal Aid Society of Palm Beach County, Inc. for the provision of
legal assistance for senior clients
3E-6 Amendment
to contract with Adopt-A-Family of the Palm Beaches, Inc. to provide rapid
re-housing for homeless families
Page 24
3E-7 Appointment
to the Palm Beach County HIV Comprehensive AIDS Resources Emergency Council
3E-8 Reappointment
to the Homeless Advisory Board
Page 25
3E-9 Amendment to contract with Treasure Coast
Health Council, Inc. for the provision of improving health outcomes for clients
living with HIV Spectrum Disease
F. AIRPORTS
Page 25
3F-1 Receive and file two consent to sublease
documents for Jet Aviation Associates, Ltd.
3F-2 Receive and file two consent to sublease
documents for Atlantic Aviation West Palm Beach LLC
3F-3 Receive and file access agreement with JAEE
Environmental Services, Inc.
Page 26
3F-4 Receive and file award modification of Law
Enforcement Officer Reimbursement Program Other Transaction Agreement with the
Transportation Security Administration
3F-5 Interlocal agreement with the City of Belle
Glade to adopt consistent airport zoning ordinances
3F-6 Receive and file Palm Beach International
Airport Operating Permit with Swift Air, LLC
3F-7 Change order to amendment with the Morganti
Group, Inc. for a time extension for security improvements at Palm Beach
International Airport
AUGUST 14, 2018
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 27
3G-1 Request
by Palm Beach County Tax Collector to order the 2018 tax roll to be extended
prior to completion of the Value Adjustment Board hearings
3G-2 Receive
and file various proposed budget from the Children’s Services Council
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 28
3H-1 Public
Safety Training Application and Permit for training events sponsored by the
PBSO and Palm Beach County Fire Rescue
Page 29
3H-2 Continuing
services contract with Lebolo Construction Management, Inc. for various capital
improvement projects
3H-3 Continuing
services contract with All-Site Construction Inc. for various capital
improvement projects
Page 30
3H-4 Continuing
services contract with Asset Builders, LLC for various capital improvement
projects
3H-5 Change order to contract with Trillium
Construction Inc for a time extension for relocation and startup of existing
generator project at the Water Utilities Department Western Region Operations
Center
3H-6 Contract with Securitas Electronic Security,
Inc. for low voltage construction services
Page 31
3H-7 Work order with E.C. Stokes Mechanical
Contractor, Inc. for replacement of air handler units at the PBSO
Administration Building
3H-8 Amendment to Interlocal Agreement with the
Town of Palm Beach for interoperable communications
3H-9 Amendment to agreement with Atlantic/Palm
Beach Ambulance Inc. for interoperable radio communications
Page 32
3H-10 Amendment to Interlocal Agreement with the Town
of Juno Beach for interoperable communications
3H-11 Contract with All-Site Construction, Inc. for
weatherproofing of the Water Utilities Department Water Treatment Plant No. 9
Page 33
3H-12 Contracts with three firms to provide property
development evaluation services
3H-13 Amendment to Lease Agreement with GC Skees
Industrial, LLC for use of office and warehouse space for the PBSO
Page 34
3H-14 Notice of exercise of the second of two one
year extension options with Alzheimer’s Community Care, Inc. for rental at the
Mid-County Senior Service Center
3H-15 Notice of exercise of the second two year
extension option with Hawkhaven for continues use of the concession building at
Carlin Park in Jupiter
Page 35
3H-16 Amendment to 17 contracts for low voltage
services
I. HOUSING AND ECONOMIC SUSTAINABILITY
Page 36
3I-1 Nomination of Patrick Franklin as
Chairperson of the Housing Finance Authority
3I-2 Receive
and file amendments to agreements with municipalities under the Community
Development Block Grant program
J. PLANNING, ZONING & BUILDING
Page 37
3J-1 Resolution
changing the street name of Escondido Way W to Ara Drive in Timbers of Boca
3J-2 Resolution
change the street name of W Sugar House Road to George Wedgworth Way
AUGUST 14, 2018
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
K. WATER UTILITIES
Page 37
3K-1 Receive
and file agreements received during the months of March and April 2018
Page 38
3K-2 Change
order to contract with R.J. Sullivan Corp, for the Water Treatment Plant No. 8
Anion Exchange System Project for a time extension
3K-3 Work
authorization with Johnson-Davis Incorporated for the CD03 Water Distribution
System Improvements Phase 2: Knotty Pines project
3K-4 Partial
release of utility easement over property owned by Okee Property East, LLC
3K-5 Partial
release of utility easement over property owned by Okee Property East, LLC
Page 39
3K-6 Increase in authorized amount for a Utility
Work by Highway Contractor Agreement with the Florida Department of
Transportation
3K-7 Resolution amending the Special Assessment
process for the 52nd Court North Water Main Extension project
3K-8 Contract with D.B.E. Management, Inc. for
the Water Treatment Plant No. 11 Production Well 11 Raw Water Main project
Page 40
3K-9 Supplement to work authorization with
Globaltech, Inc. for Water Treatment Plant No. 11 Odor Control Improvements
project
3K-10 Partial release of utility easement over
property owned by Lantana Charter, LLC
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 40
3L-1 Task
assignment to the State of Florida, Department of Environmental Protection to
provide ongoing site management activities for cleanup of petroleum
contamination sites
Page 41
3L-2 Receive
and file task assignment change order with the State of Florida, Department of
Environmental Protection related to petroleum storage tank inspections
3L-3 Receive
and file Interlocal agreement with the PBSO for manatee speed zone law
enforcement services
Page 42
3L-4 Contract
with Inwater Research Group for see turtle monitoring
3L-5 Agreement with the State of Florida,
Department of Environmental Protection for the Ocean Ridge Shore Protection
project
Page 43
3L-6 Agreement with the State of Florida,
Department of Environmental Protection for the South Lake Worth Inlet
Management Plan Implementation project
3L-7 Resolution requesting the State of Florida,
Department of Environmental Protection support funding for shoreline
restoration projects
M. PARKS & RECREATION
Page 43
3M-1 Receive and file rental agreement with AEG
Presents SE, LLC
Page 44
3M-2 Receive and file contractor agreement with
Blackwood Productions, LLC
3M-3 Receive and file amendments to two
Independent Contractor Agreements
3M-4 Amendment
to the Florida Fish and Wildlife Conservation Commission Florida Boating
Improvement Program for the Bert Winters redevelopment and expansion project
Page 45
3M-5 Receive
and file Professional Services Agreement with Elite Medical Specialists, LLC
P. COOPERATIVE EXTENSION SERVICE
Page 45
3P-1 Accept
a donation from the Friends of the Mounts Botanical Garden, Inc. for
“Stickwork”
AUGUST 14, 2018
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
Q. CRIMINAL JUSTICE COMMISSION
Page 46
3Q-1 Receive
and file award letter from the U.S. Department of Justice, Edward Byrne
Memorial, Justice Assistance Grant to fund the Palm Beach County Reentry
Program
Page 47
3Q-2 Interlocal
agreement with Florida Atlantic University Board of Trustees for a cost-benefit
analysis of the Frequent Users Systems Engagement
3Q-3 Grant
application to the United States Department of Justice, Edward Byrne Memorial
Justice Assistance Formula Grant Program
S. FIRE RESCUE
Page 48
3S-1 Reappointment
to the Fire Code Board of Appeals and Adjustments Committee
3S-2 Certificate
to Non-Ad Valorem Assessment Roll and Certificate to Special Assessment Roll
T. HEALTH DEPARTMENT
Page 49
3T-1 Resolution
adopting the FY 2018/2019 budget for the Air Pollution Control Program
U. INFORMATION SYSTEMS SERVICES
Page 49
3U-1 Rescind
and replace Interlocal Agreement for network services with the Village of
Wellington
3U-2 Addendum
to pricing schedules to include the AT&T ECaTS Emergency Call Tracking
System
Page 50
3U-3 Amendment
to professional/maintenance services and proprietary software license agreement
with CGI Technologies and Solutions Inc.
X. PUBLIC SAFETY
Page 50
3X-1 Contract with NMS Management Services, Inc.
to provide drug-testing services to indigent defendants on pretrial supervised
release
Page 51
3X-2 Receive and file grant adjustment notices
with the US Department of Justice, Office on Violence Against Women
3X-3 Appointment to the Emergency Medical
Services Advisory Council
AA. PALM TRAN
Page 52
3AA-1 Receive and file Federal Transit Administration Award
3AA-2 Receive and file grant agreement with the
Florida Commission for the Transportation Disadvantaged
BB. YOUTH SERVICES
Page 53
3BB-1 Receive and file amendment to the Behavioral
Health Cooperative Agreement with the School Board of Palm Beach County
3BB-2 Contract with the United Way of Palm Beach
County, Inc. for Achieve Palm Beach County
CC. INTERNAL AUDIT
Page 54
3CC-1 Receive and file two audit reports
3CC-2 Appointments to the Internal Audit Committee
AUGUST 14, 2018
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
DD. SHERIFF
Page 55
3DD-1 Budget transfer from the Law Enforcement Trust
Fund to various organizations
Page 56
3DD-2 Grant modification with the Office of National Drug Control Policy
for the Palm Beach County Narcotics Task Force
EE. MEDICAL EXAMINER
Page 56
3EE-1 Receive and file subrecipient agreement through
the Florida Department of Law Enforcement to purchase microscopic lenses
Page 57
3EE-2 Receive and file purchase order from the
Florida Department of Health for the Florida Enhanced State Opioid Overdoes
Surveillance Program
FF. TOURIST DEVELOPMENT COUNCIL
Page 57
3FF-1 Appointment to the Tourist Development Council
PUBLIC HEARINGS – 9:30 A.M.
A. ENGINEERING & PUBLIC WORKS
Page 58
4A-1 Utility easement for Florida Power &
Light Company over a portion of a right-of-way for Canary Palm Drive
4A-2 Resolution to abandon drainage easement in
Meadowbrook
B.
PLANNING, ZONING & BUILDING
Page 59
4B-1 Ordinance amending Chapter 14 of the Palm
Beach County Code pertaining to property maintenance
C.
PALM TRAN
Page 60
4C-1 Resolution approving the Title VI Service and
Fare equity analysis related to the Route Performance Maximization initiative
REGULAR AGENDA
A. COUNTY ATTORNEY
Page 61
5A-1 Resolution
related to a levy for operational purposes on non-charter district schools
5A-2 Resolution
instructing the Tax Collector not to mail notices to any taxpayer when the
amount is less than $15.00 on the tax notice
5A-3 Interlocal
agreement with the Town of Loxahatchee Groves to continue to provide water
control, drainage and road maintenance services
B. ADMINISTRATION
Page 62
5B-1 Resolution
recommending approval of Project Mercury as a Qualified Target Industry
AUGUST 14, 2018
TABLE OF CONTENTS
REGULAR AGENDA CONTINUED
C. HOUSING AND ECONOMIC SUSTAINABILITY
Page 63
5C-1 Ordinance
revoking Ad Valorem Tax Exemption granted to Sikorsky Aircraft Corporation
D. OFFICE OF FINANCIAL MANAGEMENT AND BUDGET
Page 63
5D-1 Resolution
amending and approving revisions to the Investment Policy
E. LIBRARY
Page 64
5E-1 Request
to submit a letter of support to Florida Atlantic University on its grant
proposal to the National Institute of Health
BOARD
APPOINTMENTS (Page 65)
ADJOURNMENT (Page 66)
AUGUST 14, 2018
2C. SPECIAL PRESENTATIONS – 9:30 A.M.
1. Proclamation declaring August 31, 2018
as International Overdose Awareness Day in Palm Beach County (Sponsored by
Mayor McKinlay)
2. Proclamation
declaring September 2018 as National Recovery Month in Palm Beach County (Sponsored
by Vice Mayor Bernard)
3. Proclamation
declaring September 15, 2018 as Caribbean-American for Community Involvement
Day in Palm Beach County (Sponsored by Mayor McKinlay Commissioner
Burdick)
4. Proclamation
declaring August 14, 2018 as Police Explorer Day in Palm Beach County (Sponsored
by Commissioner Kerner)
5. Proclamation
recognizing Miss Florida 2018 Taylor Tyson (Sponsored by Mayor McKinlay)
6. Proclamation
declaring August 14, 2018 as Power Evangelism Ministries Day in Palm Beach
County (Sponsored by Vice Mayor Bernard)
* * * * * * * * * * * *
AUGUST 14, 2018
2D. STAFF COMMENTS
1. ADMINISTRATION
COMMENTS
Staff recommends
motion to receive and file: updated Board Directive Reports which
include in process and completed board directive items. SUMMARY: At the February 6, 2018 Board of County
Commission Meeting, direction was given to the County Administrator to bring
back as a receive and file once a month a status report of the board directives
to date. The categories of the board directives have been revised to now
reflect two groups: 1) In Process and 2)
Completed. The report continues to be updated on an on-going basis. Countywide
(DN)
2. COUNTY
ATTORNEY
AUGUST 14, 2018
District 1 – COMMISSIONER HAL R. VALECHE
District 2 – COMMISSIONER PAULETTE BURDICK
District 3 – COMMISSIONER DAVE KERNER
Request for off-site presentation of Proclamation recognizing the
Inaugural Season of Keiser University Football
District 4 – COMMISSIONER STEVEN L. ABRAMS
District 5 - COMMISSIONER MARY LOU BERGER
District 6 - COMMISSIONER MELISSA MCKINLAY,
MAYOR
District 7 – COMMISSIONER MACK BERNARD, VICE
MAYOR
Request for off-site presentation of Proclamation declaring August
29-September 2, 2018 as The Black Enterprise Black Men Xcel Summit
AUGUST 14, 2018
A. ADMINISTRATION
1. Staff recommends
motion to approve: seven reappointments to the Water Resources Task Force for a three-year term
commencing October 1, 2018 and ending September 30, 2021 and one new
appointment to the Water Resources Task
Force for a three-year term commencing October 1, 2018 and ending September 30,
2021.
Seat No. Reappointment Seat
Requirement Nominated By Term Ending
2
Paula Ryan Member League of Cities 09/30/21
3
Milton Block Member League
of Cities 09/30/21
4
Jason Haselkorn Member League
of Cities 09/30/21
5
Myra Koutzen Member League
of Cities 09/30/21
5
Rachel Litt Alternate League of Cities 09/30/21
6
Dave Stewart Member League
of Cities 09/30/21
6
Don Magruder Alternate League
of Cities 09/30/21
Seat No. Appointment Seat Requirement Nominated By Term
Ending
1 Terence Davis Member League
of Cities 09/30/21
SUMMARY: The Water Resources Task Force is comprised of 14 members: six City
elected officials; one County Commissioner; one special independent district
water and/or wastewater provider or utility water or wastewater provider
representative; one Lake Worth Drainage District representative; one
drainage/water control district representative; one South Florida Water Management
District Governing Board member; one environmental representative; one land
owner actively farming to represent agricultural interests; and one Indian
Trail Improvement District representative. The resolution also requires
designated alternates for each seat. Due to the imminent end of their appointed
terms, five League of Cities representative members and two alternates are
being submitted for reappointment by the Board of County Commissioners for a
three-year term. One League of Cities member representative is being submitted
for approval as a new member appointment for a three-year term. The diversity
of the current 12 Task Force members and 8 alternatives is as follows: 19
Caucasian (95%) and one African-American (5%). The gender ratio (female:male)
is 4:16. The six member appointees being
recommended are five Caucasian and one African-American. The two alternate
appointees being recommended are two Caucasian. Six alternate seats, the
Utility member seat and the ITID member seat remain unfilled at this time. Staff is actively seeking to bring more
diversity to this Task Force. Countywide (MJ)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
2. Staff recommends motion to:
A) approve the following agreements to
implement various community improvement projects and initiatives through the
Office of Community Revitalization’s (OCR) Neighborhood Engagement and
Transformation (NEAT) Grants Program for a total of $134,500:
1. agreement with Cabana Colony Residents
League, Inc. in an amount not-to-exceed $51,200 for an outdoor lighting project
($10,000); a neighborhood outreach and events project ($9,300); a mailbox with
address numbers project ($10,000); a website, newsletter and application fees
for IRS 501(c)(3) tax exempt status project ($7,500); a neighborhood
beautification and emergency preparedness project ($4,600); and an identical
trash cans project ($9,800);
2. agreement with Limestone Creek Advocates,
Inc. in an amount not-to-exceed $9,500 to purchase items for a safety and
emergency preparedness initiative;
3. agreement with Summer Warren in an amount
not-to-exceed $2,900 to repair a community entrance sign;
4. agreement with Jupiter Farms Community
Emergency Response Team, Inc. in an amount not-to-exceed $6,500 to purchase
items for an emergency preparedness outreach project;
5. agreement with Jupiter Farms Residents
Association, Inc. in an amount not-to-exceed $3,200 to purchase items for an
Neighborhood Outreach project;
6. agreement with Robert King in an amount
not-to-exceed $3,800 to purchase items for a community cleanup project;
7. agreement with Community Faith Outreach
Ministries, Incorporated in an amount not-to-exceed $10,000 to purchase items
for a community beautification and outreach project;
8. agreement with Lantana Homes Homeowners
Association, Inc. in an amount not-to-exceed $10,000 to purchase items for a
community sign and fitness equipment;
9. agreement with Casa Del Monte MHP, LLC in
an amount not-to-exceed $10,000 to purchase items for a community address sign
project;
10. agreement with Community Land Trust of Palm
Beach County, Inc. in an amount not-to-exceed $10,000 to purchase items for a
community recreation project;
11. agreement with The Guatemalan-Maya Center,
Inc. in an amount not-to-exceed $7,900 to purchase items for a youth science
project ($3,600) and a cultural identity project ($4,300);
12. agreement with Floral Park Property Owners’
Association in an amount not-to-exceed $9,500 to purchase items for a community
beautification project; and
B) delegate authority to County
Administrator or designee to approve minor changes to the scope of work that do
not increase the awarded grant funding.
SUMMARY: The NEAT Grants Program was established by the Board of County
Commissioners (BCC) on March 13, 2018 to continue to provide funding for
eligible neighborhood improvement projects and initiatives proposed in
neighborhoods located within unincorporated Palm Beach County and the Lake
Region municipalities, with funding priority given to Countywide Community
Revitalization Team neighborhoods. OCR staff and the newly established NEAT
Agency Review Committee evaluated the 33 applications received. This agenda
item includes 12 agreements for 18 projects being recommended for funding in an
amount totaling $134,500. The projects will be completed in FY 2019 and include
a variety of activities. Staff is requesting BCC approval of the agreements and
related funding. Staff is also requesting that the BCC delegate authority to
the County Administrator or designee to approve minor changes to the scope of
work which do not increase the total amount of the awarded grant funding. Countywide
(DW)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
3. Staff recommends motion to:
A) approve
the following agreements to implement various community improvement projects
and initiatives through the Office
of Community Revitalization’s (OCR) Neighborhood Engagement and Transformation
(NEAT) Grants Program for a total of $111,400:
1. agreement with Herbert Crawford in an amount not-to-exceed $10,000 to
purchase items for a youth football project;
2. agreement with City of South Bay in an amount not-to-exceed $10,000 to
purchase items for a community outreach project;
3. agreement with Kings Tutoring &
Mentoring Foundation, Inc. in an amount not-to-exceed $10,000 to purchase items
for a youth football project.
4. agreement with Nicholas LaRose in an
amount not-to-exceed $10,000 to purchase items and procure artist services for
a school mural painting project;
5. agreement with The Glades Initiative, Inc.
in an amount not-to-exceed $8,000 for a community outreach and resource guide
project;
6. agreement with Harvest Change Agents
Restoring Excellence, Inc. in an amount not-to-exceed $8,600 to purchase items
for a neighborhood clean-up project;
7. agreement with Bonnie Hodges Leech in an
amount not-to-exceed $7,100 to purchase items for a community food pantry
project;
8. agreement with Memory Trees Corporation in
an amount not-to-exceed $10,000 to purchase items for a community
beautification project;
9. agreement with Westgate/Belvedere Homes
Community Redevelopment Agency in an amount not-to-exceed $10,000 to purchase
items for a community garden project;
10. agreement with E-Roadmap Corporation in an
amount not-to-exceed $7,700 to purchase items for a community outreach project;
11. agreement with Paint Your Heart Out Palm
Beach County, Inc. in an amount not-to-exceed $10,000 to purchase items for a
community beautification project;
12. agreement with Rebuilding Together of the Palm Beaches, Inc. in an
amount not-to-exceed $10,000 to purchase items for a community beautification
project; and
B) delegate authority to the County
Administrator or designee to approve minor changes to the scope of work that do
not increase the awarded grant funding.
SUMMARY: The NEAT Grants Program was established by the Board of County
Commissioners (BCC) on March 13, 2018 to continue to provide funding for
eligible neighborhood improvement projects and initiatives proposed in
neighborhoods located within unincorporated Palm Beach County and the Lake
Region municipalities, with funding priority given to Countywide Community
Revitalization Team neighborhoods. OCR staff and the newly established NEAT
Agency Review Committee evaluated the 33 applications received. This agenda
item includes 12 agreements for 12 projects being recommended for funding in an
amount totaling $111,400. The projects will be completed in FY 2019 and include
a variety of activities. Staff is requesting BCC approval of the agreements and
related funding. Staff is also requesting that the BCC delegate authority to
the County Administrator or designee to approve minor changes to the scope of
work which do not increase the total amount of the awarded grant funding. Countywide
(DW)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
4. Staff recommends
motion to adopt: resolution of the Board of County Commissioners (BCC)
of Palm Beach County, Florida, authorizing the use of the Pollution Recovery Trust
Fund (PRTF) for climate resilience planning expenditures for an additional
one-year period through FY 2019. SUMMARY: The Office of
Resilience (OOR) engages in a multitude of climate adaptation, mitigation, and
sustainability initiatives. Approval of this item advances Palm Beach County’s
commitment to climate resilience planning and coordination locally and
regionally. This resolution extends the authorization
to expend PRTF dollars in an amount not to exceed $204,023 to
fund the County’s OOR and associated program expenses for a one-year period
through FY 2019. There are sufficient unobligated funds in the PRTF to
accommodate this purpose. The PRTF has been funding climate change and
sustainability activities for the County since 2012. In FY 2012, the BCC
authorized up to $200,000 from the PRTF for a two-year period to fund climate
and sustainability activities. For FY 2017 and FY 2018, the BCC authorized up
to $200,000 and $230,000 respectively from the PRTF. Funding needs increased as
two positions transferred from the Department of Environmental Resources
Management to OOR. OOR is currently filling these two previously budgeted
environmental analyst positions. Countywide (RPB)
5. Staff recommends
motion to:
A) ratify the Mayor’s signature of approval for the Elections Security Grant under
the Help America Vote Act for $909,513.26.
The funds provided under this agreement shall be used for advance payment for
allowable expenses to enhance elections security for the 2018 Primary and
General Elections; and
B) authorize the County Administrator or designee to
execute the grant award and amendments and to submit electronic reports after
approval of legal sufficiency by the County Attorney’s Office and within budget
allocations.
SUMMARY: This agreement is between the State of
Florida, Department of State, Division of Elections, an agency of the State of
Florida and the Supervisor of Elections for Palm Beach County. Palm Beach
County has been given $909,513.26 of the $15,450,000 allocated to the State of
Florida. The funds will be used to strengthen the implementation of
cybersecurity for election systems and other election enhancements. No local match is required for this grant. Countywide (DN)
6. Staff recommends
motion to approve: expenditures not to exceed $35,000 to pay for the County Administrator’s
Annual Employee Recognition Event. SUMMARY:
This event is intended to recognize all County employees for their dedicated
service and to enhance County employees’ productivity. This will continue to be
an annual event and will be included in future budgets, until otherwise
noticed. Countywide (DB)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
B. CLERK
& COMPTROLLER (Cont’d)
2. Staff recommends
motion to approve: following final minutes of the Board of County
Commissioners’ meetings:
Meeting
Type Meeting
Date
Child Care
Facilities Board
May 15, 2018
Environmental
Control June
05, 2018
Regular June
05, 2018
Budget Workshop June 12,
2018
Regular June
19, 2018
Environmental
Control June
25, 2018
Zoning June
25, 2018
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
4. Staff recommends
motion to receive and file: two of Palm Beach County’s annual financial reports for fiscal year
ended September 30, 2017.
A) The Units of Local Government – Annual Financial Report
(AFR); and
B) Annual Financial Audit Report (AFAR), including the Single
Audit Report.
SUMMARY: The Units
of Local Government Report is an Annual Financial Report which serves to
generate input to the State. The Annual Financial Audit Report is a special
annual financial report defined in Chapter 10.550 of the rules of the Auditor General.
This report is required to be filed annually with the Auditor General in
compliance with Section 11.45 Florida Statutes and includes the Single Audit
Report. Countywide (DN)
5. Staff recommends
motion to receive and file: list of Clerk & Comptroller Finance Department records
which have met the revised required State retention schedule and are scheduled
for destruction. SUMMARY: These
records have met the required retention schedule of the Florida Division of
Library and Information Services (§28.30, §28.31, §257.36 (6))
6. Staff
recommends motion to approve: appointment of the following individual to
replace one of the Citizen Members on the Value Adjustment Board (VAB),
effective August 14, 2018:
Nominee: Nominated
By:
Josh Smith Commissioner
Dave Kerner
SUMMARY:
Per Chapter 194.015, F.S.,
Laws of Florida, the BCC must appoint a citizen member of the VAB who owns
homestead property in Palm Beach County. The appointed citizen member may not
be a member or an employee of any taxing authority and may not represent a
property owner in any administrative or judicial review of property taxes.
Currently, the VAB is made up of five members: two County Commissioners; one
School Board member, and two citizen members. The School Board is also required
to appoint a citizen member who owns a business that occupies commercial space
located within the School District of Palm Beach County. This person must,
during the entire course of service, own a commercial enterprise, occupation,
profession, or trade conducted from a commercial space located within the
school district and need not be the sole owner.
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to receive and file: construction
agreement, dated April 2, 2018, with the Florida Department of Transportation
for the reconstruction and widening of Haverhill Road at the southern approach
to the SR-710 intersection. SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts, agreements,
and grants must be submitted by the initiating Department as a receive and file
agenda item. The construction includes modifications to the southeast
intersection island, milling and resurfacing in the
eastbound lanes of SR-710, and replacement of the northbound traffic signal
loop detectors. Districts 1 & 7 (LBH)
2. Staff recommends
motion to approve: task authorization to the Civil Engineering
Annual Contract R2016-0310 with
Mock, Roos & Associates, Inc., (MRA) in the amount of $154,044.04 for professional services for Happy Hollow
Road from Smith Sundy Road to Lyons Road (project). SUMMARY: Approval of this task authorization will provide the professional services necessary
for the preparation of design plans and construction bid documents for
the project. The project will provide
roadway and drainage improvements for Happy Hollow Road from Smith Sundy Road
to the existing segment constructed by Happy Hollow Charter School west of
Lyons Road. Work will include the
construction of two 11 foot wide traffic lanes with five foot wide paved shoulders,
curb and gutter and an eight foot wide sidewalk on the north side. Right-of-way will be acquired following
completion of the roadway design and surveyor’s analysis of title
information. The Small Business
Enterprise (SBE) goal for all contracts is 15%.
The SBE participation committed by MRA for their Civil Annual Contract is
100%.
MRA is a Palm Beach County based company and is a certified SBE company.
District 5 (LBH)
3. Staff recommends
motion to approve: release of a
relocatable drainage easement for Hypoluxo Road (Relocatable Easement) within
the Toscana Isles Planned Unit Development (PUD). SUMMARY:
This approval will release a Palm Beach County Relocatable Easement recorded in Official Record Book 23193, Page
1174, public records of Palm Beach County, Florida. The developer is in the process of platting
the remainder of the PUD and the Relocatable Easement is inconsistent with the
approved site plan. The developer is
requesting that the Relocatable Easement be released, and agrees to provide a
replacement easement and drainage system on land to be platted as Toscana Isles
PUD Plat II and Toscana Isles PUD Plat III.
In the event the developer fails to plat Toscana Isles PUD Plats II and
III and construct the new drainage system, the developer is providing the
County with a fully executed drainage easement covering the County’s drainage
system, which will be held in escrow.
The fully executed drainage easement will allow the County to maintain a
drainage outfall for Hypoluxo Road. District 3 (LBH)
4. Staff recommends
motion to approve: third
amendment to the annual roadway pathway & minor construction contract
R2016-0231, Project No. 2015056 (Federalized), dated March 1, 2016, with Wynn
& Sons Environmental Construction Company, Incorporated to clarify the
federal requirements of the contract. SUMMARY:
Approval of this third amendment will remove all mention of the Small
Business Enterprise program and remove the local tracking requirement, which
are not allowed on projects utilizing federal funds. Countywide (LBH)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
5. Staff recommends
motion to adopt: 11 resolutions to initiate eminent domain proceedings
by declaring the acquisition of properties designated as parcels 107, 123, 124,
125, 126, 127, 128, 129, 130 and 131 as fee simple road right-of-way and
parcels 307, 323, 324, 325, 326, 327, 329, 330, 331 and 334 as temporary
construction easements necessary for the construction of roadway improvements
on Silver Beach Road from east of Congress Avenue to east of Old Dixie
Highway/President Barack Obama Highway (project). SUMMARY: Adoption of these resolutions will initiate eminent domain proceedings
pursuant to Chapters 73, 74, 127, and Section 337.27, Florida Statutes as amended, against 20 parcels having a total appraised
value of $203,840. The parcels are necessary for the construction of a
three lane roadway with new drainage, sidewalks, bike lanes and traffic signals
on Silver Beach Road from east of Congress Avenue to east of Old Dixie
Highway/President Barack Obama Highway. To date, the property owners have not accepted the offers to purchase made
by Palm Beach County and attempts to negotiate the purchases have been
unsuccessful. Eminent domain proceedings are necessary to acquire the parcels
at this time in order to expedite construction of the project, which is funded
in the current Five Year Road Program. District 7 (MAB)
6. DELETED
7. Staff recommends
motion to approve: waiver
allowing for the establishment of an impact fee credit, currently estimated to
be $88,200, for improvements to the intersection of Lantana Road and Military
Trail. SUMMARY: Article 13
of the Unified Land Development Code details criteria for impact fee
credits. Impact fee credits for roadway
improvements that are not required for Palm Beach County’s Traffic Performance
Standards (TPS) require the Board of County Commissioners’ (BCC) approval.
These improvements relate to Development Order Amendment (DOA) approved by the
BCC on May 24, 2018 for a gas station, convenience store and restaurant. As part of the DOA, conditions were included
addressing intersection improvements.
These improvements are not required to meet TPS. However, the TPS approval letter lists a
number of improvements to the intersection impacted by this project. Currently, this location experiences
congestion, queuing, and safety issues that are expected to deteriorate with
the addition of traffic from this development.
District 3 (LB)
8. Staff recommends motion
to adopt: resolution abandoning
any public interest in the five-foot wide utility easement lying within Lots 3
through 7, plat of Breezy Acres, as recorded in Plat Book 24, Page 48, Public
Records of Palm Beach County. SUMMARY:
Adoption of this resolution will eliminate the five-foot wide utility easement
that is in conflict with future plans for development by Accelerated
Investment, LLC (Owner). The petition site is located on the south side of
Okeechobee Boulevard, approximately ½ mile west of Haverhill Road. District 2 (LBH)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
9. Staff recommends
motion to approve: payment
to Florida Power & Light Company (FPL) not to exceed $396,000 (which
includes 20% contingency), for the relocation of existing overhead transmission
electric power lines as required for the construction of Linton Boulevard and
Military Trail (project). SUMMARY: This payment will allow FPL to
relocate existing overhead transmission electrical power lines to facilitate
construction of the north and south approach right turn lanes at Linton
Boulevard and Military Trail. The relocation costs are included in the budget
for the project. Payment to FPL is
required because the facilities are within an existing recorded utility
easement. Districts 4 & 5 (LBH)
10. Staff recommends
motion to approve: Change Order
No. 3 with Community Asphalt Corp. (CAC) in the amount of $16,721.74, including
a time extension of 153 days, for the construction of the drainage system on
Old Dixie Highway from Park Avenue to Northlake Boulevard, R2016-1316
(project). SUMMARY: Approval of Change
Order No. 3 will allow CAC to construct the drainage system required for the
project, and will include a time extension of 153 days due to unforeseen field
conditions. Per PPM CW-F-050, this
change order exceeds the 90-day threshold relating to staff approvals of change
orders to contracts, and requires the Board of County Commissioners’
approval. The Small Business Enterprise
(SBE) goal for all contracts is 15%. CAC
proposed 15.6% SBE participation. Their
SBE participation for this change order is 0% and their cumulative SBE
participation to date is 4.4%. However, CAC should be able to meet their SBE
goal by the end of the contract. Districts
1 & 7 (LBH)
11. Staff recommends
motion to approve: contract with Almazan Construction, LLC (Almazan) in
the amount of $203,895 for the construction of roadway and drainage
improvements on Bishoff Road from the dead end to Jog Road (project). SUMMARY: Approval of this contract
will allow Palm Beach County to issue a notice to proceed to Almazan, a Palm
Beach County based company, to begin construction of the project. The Municipal Service Taxing Unit for the
project was approved by the Board of County Commissioners on July 10, 2018. The
project consists of approximately 600 linear feet of roadway and drainage
improvements for Bishoff Road. The
proposed drainage system consists of roadside swales with raised inlets that
will be connected to the existing Jog Road storm sewer system. The work will include mobilization, clearing
and grubbing, ditch work, maintenance of traffic, maintenance of pedestrian
traffic, asphalt pavement, earthwork, drainage, record drawings, driveway repair
and other work, as directed by the engineer.
The Small Business Enterprise (SBE) goal for all projects is 15%. The lowest responsive, responsible bidder, Almazan
committed to 15.8% SBE participation. Project funding will be from the
Unincorporated Improvement Fund Reserves. Construction completion is expected
in 2019. District 2 (LBH)
12. Staff recommends
motion to receive and file: proportionate
share agreement for $212,896, Project Control Number 2005-0641, with Manheim
Remarketing, Inc. and JMC-IV Real Estate Company LLC, dated June 7, 2018, for
their proposed project located on Sansbury’s Way. SUMMARY: In accordance with
County PPM CW-O-051, all delegated contracts, agreements, and grants must be
submitted by the initiating Department as a receive and file agenda item. It
was executed by the County Administrator on June 7, 2018. Resolution R2016-0125 delegates authority to
the County Administrator or designee to enter into certain proportionate share
agreements on behalf of the Board of County Commissioners. District 2
(LB)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
13. Staff recommends
motion to approve: Work Order 2017055-49 in the amount of $325,000
for minor roadway reconstruction improvements on Golf Road from Military Trail
to Congress Avenue utilizing Palm Beach County’s annual pathway and minor
construction contract R2018-0012 with Wynn & Sons Environmental
Construction Co. Inc. (Wynn). SUMMARY: Approval of this work order will
allow the contractual services necessary to construct the improvements. The
proposed work consists of removing a portion of the existing asphalt and
improvement of the existing roadway base, root pruning the existing trees, and
constructing a root barrier, all in advance of a forthcoming resurfacing
project. Per County PPM CW-F-050, this work order exceeds the $200,000
threshold for staff approvals of work orders to annual contracts, thus
requiring approval from the Board of County Commissioners. Prior to this work
order, approximately $1 million of Wynn’s $4.8 million contract has been spent
or encumbered. The Small Business Enterprise (SBE) goal for all contracts is
15%. The SBE participation proposed by Wynn for this work order is 78%. Approval of this work order will result in a
cumulative SBE participation of 93% for all the work orders issued under the
contract. This project is funded through
the infrastructure sales tax. District 4 (LBH)
D. COUNTY
ATTORNEY
1. Staff recommends
motion to receive and file: Bond Transcript for the closing of
$12,748,276.09 in Palm Beach County, Florida Taxable Revenue Bonds (The
Benjamin Private School, Inc. Project Series 2018 (the Bonds). SUMMARY: In accordance with County PPM
CW-O-051, all delegated contracts, agreements, and grants must be submitted by
the initiating Department as a receive and file agenda item. The attached Bond
Transcript is the official transcript for the issuance of the Bonds. District
1 (DB)
2. Staff recommends motion to approve: Settlement Agreement, inclusive of attorney’s fees and costs, in the total amount of $100,000 in the personal injury action styled Jean Reed-Garry v. Palm Beach County, Case No. 502015CA000362XXXXMB AE. SUMMARY: On June 27, 2012, Plaintiff, Jean Reed-Garry, was a restrained passenger in a car that was rear-ended. Palm Beach County Fire Rescue responded and as they attempted to place her into the rescue vehicle, the stretcher tipped over and Plaintiff was allegedly injured. Countywide (SCL)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to:
A) receive and file funding allocation
notification for Phase 35 of the Emergency Food and Shelter Program, for the
period February 1, 2018 through January 31, 2019, in an amount not to exceed
$240,000, for the provision of rental payments to assist individuals and
families in crisis; and
B) approve budget amendment of $240,000
in the Human Services Division General Fund to align the budget with the actual
grant award.
SUMMARY: The
Emergency Food and Shelter Program (EFSP) is a restricted federal grant. On June 6, 2018, EFSP announced allocations for the Phase 35 award to
Palm Beach County. The award is administered locally by the United Way of Palm
Beach County, Inc. and consists of funding for rental assistance in the amount of $240,000. On June 19, 2018, the Board of County Commissioners
ratified the Mayor’s signature on the Phase 35 EFSP application (R2018-0891).
In accordance with County PPM CW-O-051, all delegated contracts, agreements,
and grants must be submitted by the initiating Department as a receive and file
agenda item. The budget amendment is necessary to align the County budget with
the actual grant award. No County match
is required. (Division of Human and Veteran Services) Countywide
(HH)
2. Staff recommends
motion to:
A) ratify the signature of the Mayor on the 2018 U.S.
Department of Health and Human Services (HHS) Youth Street Outreach Program Grant
Application, for a three year period to be determined by the grantor, in the
amount of $150,000 annually, for the provision of engaging and linking
unaccompanied homeless youth to housing and outreach services; and
B) delegate to the County Administrator
or designee signatory authority on additional forms and any other necessary
documents related to the HHS Youth Street Outreach Program Grant Application.
SUMMARY: Federal
funding is available for a three year Youth Street Outreach Program that will
assist in executing a coordinated community approach to assist unaccompanied
homeless youth. The Youth Outreach Team will target unaccompanied youth between
the ages of 18-24 years old, with a goal of identifying, engaging, and linking
youth to housing and/or services. The Division of Human and Veteran Services,
serving as the lead agency, is collaborating with the Palm Beach County Youth
Services Department and Gulfstream Goodwill Industries, Inc. (Gulfstream
Goodwill). A minimum 10% match amount is required per grant regulations and
Gulfstream Goodwill will support the match requirement with in-kind services in
the amount of $61,050 annually for a three year period. The emergency
signature process was utilized because there was insufficient time to submit
this grant application through the regular agenda process. No County match funds are required. (Division of Human and Veteran Services) Countywide (HH)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
motion to:
A) receive and file Notice of Award Grant No. H89HA00034 from the
U.S. Department of Health and Human Services, Health Resources and Services
Administration (HRSA), for the budget period March 1, 2018 through February 28,
2019, in an amount not to exceed $7,425,449 for new and existing programs to
continue improving health outcomes for clients living with HIV/AIDS; and
B) approve budget amendment in the amount of $3,144,066 in the Ryan
White Care Program fund to align the budget to the actual grant award.
SUMMARY: A final notice of award was
received on May 22, 2018 from the U.S. Department of Health and Human Services,
HRSA, issuing the remaining funding for the current grant year in the amount of
$4,072,774. The total grant award for Grant Year (GY) 2018, including this
grant award is $7,425,449 representing a $200,000 decrease in funding over GY
2017. On December 5, 2017, the Board of County Commissioners (BCC) ratified the
Mayor’s signature on the Ryan White Part A HIV Emergency Relief Grant Program
application (R2017-1776). On April 10, 2018 and May 1, 2018, the first and
second notices of awards went before the BCC and were received and filed. The
grant will allow the Community Services Department to continue providing needed
medical and support services to Palm Beach County clients living with HIV/AIDS.
The Catalog of Federal Domestic Assistance number is 93.914. No County match is required. (Ryan White Program) Countywide (HH)
4. Staff recommends
motion to:
A) ratify the signature of the Mayor on the 2018 U.S. Department of
Justice (DOJ) Office of Juvenile Justice and Delinquency Prevention (OJJDP)
Fiscal Year (FY) 2018 Opioid Affected Youth Initiative Grant Application, for
the period October 1, 2018 through September 30, 2021, in an amount not to
exceed $996,869, for the development of a data-driven coordinated response that
will identify and address challenges resulting from opioid abuse impacting
children, youth, families and community safety; and
B) delegate to the County Administrator or designee signatory
authority on additional forms and any other necessary documents related to the
DOJ OJJDP FY 2018 Opioid Affected Youth Initiative Grant Application.
SUMMARY: Palm Beach
County is eligible for federal funding to be used in developing a data-driven
coordinated response to identify and address challenges resulting from opioid
abuse that are impacting children, youth, families and community safety. The
Community Services Department (CSD) is applying for the funds. The project will
operate through a subaward to the Palm Beach County Substance Awareness
Coalition (SAC) for the duration of the funding period. The SAC will be
responsible for achieving grant goals, objectives, and mitigate the adverse
impact experienced by children, youth, families and community safety related to
the opioid epidemic in Palm Beach County. The SAC will work collaboratively
with the CSD Substance Abuse Senior Program Manager and will oversee the
project and monitor the grant activities. The emergency signature process was
utilized because there was not sufficient time to submit the application
through the regular BCC agenda process. No County match funds are
required. (Community
Services) Countywide (HH)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Staff recommends
motion to approve: contract for Consulting/Professional Services with
the Legal Aid Society of Palm Beach County, Inc., for the period July 1, 2018
through June 30, 2021, for a total amount not to exceed $20,000, for the
provision of providing legal assistance services for senior clients. SUMMARY: As the Lead Agency for the Area Agency on
Aging of Palm Beach/Treasure Coast, Inc. (AAA), the Division of Senior Services
(DOSS) is required by the Community Care for the Elderly (CCE) grant, through
AAA and the Department of Elder Affairs, to provide an avenue for legal
assistance to senior clients in need. The targeted categories of legal
assistance specified include: nutrition/health, housing, utilities, abuse,
neglect and exploitation and protective services. DOSS is collaborating with
the Legal Aid Society of Palm Beach County, Inc., an entity that is best able
to provide the targeted legal services. The total cost of legal assistance will be $20,000 funded under the CCE grant in the amount of $18,000 (90%) in federal funds and
$2,000 (10%) in County match funds. Kimberly Rommel-Enright and Vicki Tucci,
employees of Legal Aid, serve on a
County advisory board, the Palm Beach County HIV CARE Council (HIV CARE
Council). The HIV CARE Council
provides no regulation, oversight, management, or policy-setting
recommendations regarding the agency listed above. Disclosure of these
contractual relationships at a duly noticed public meeting are being provided
in accordance with the provisions of Section 2-443, of the Palm Beach County
Code of Ethics. DOSS is responsible for providing services north of Hypoluxo
Road. The areas of service include all of the County, excluding portions of
Districts 3, 4, 5 and 7 south of Hypoluxo Road. The Mae Volen Senior Center,
Inc. is responsible for providing services in the areas south of Hypoluxo Road.
Sufficient funding is included
in the current budget to meet county obligations. (Division of Senior Services)
Countywide, except for portions of Districts 3, 4, 5, & 7 south of
Hypoluxo Road (HH)
6. Staff recommends
motion to approve: Amendment No.
1 to Contract for Provision of Services with Adopt-A-Family of the Palm Beaches, Inc. (R2017-1545), for the
period October 1, 2017 through September 30, 2018, increasing funding by
$12,497 for a new total contract amount
not to exceed $176,794, to provide Rapid Re-Housing for families experiencing
homelessness. SUMMARY: The
purpose of this amendment is to reallocate Emergency Solutions Grant (ESG)
funds to Adopt-A-Family of the Palm Beaches, Inc. Children’s Home
Society of Florida no longer provides long-term residential care services and
closed their ESG funded program on April 30, 2018. The Homeless and Housing
Alliance Executive Committee, governing body for the Palm Beach County Homeless
and Housing Alliance, voted to reallocate the remaining funds to Adopt-A-Family
of the Palm Beaches, Inc. These reallocated dollars will allow additional
clients to be served with Rapid Re-Housing Assistance. No County funds are
required. (Division of Human and Veteran Services) Countywide (HH)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
7. Staff recommends
motion to approve: new appointment to the Palm Beach County HIV
Comprehensive AIDS Resources Emergency (CARE) Council for a term of three years,
effective, August 14, 2018:
Seat No. Appointment Term
Expires
11 Keisha
Jackson 08/13/21
SUMMARY: The HIV CARE Council nominations process is
an open process with publicized criteria and legislatively defined conflict of
interest standards. Ms. Jackson has successfully completed the HIV CARE
Council’s nomination process and the HIV CARE Council recommends her
appointment. Ms. Jackson has disclosed that she is employed by Children’s Case
Management Organization, Inc., which contracts with the County for services.
The HIV CARE Council provides no regulation, oversight, management, or policy
setting recommendations regarding contracts. Disclosure of this contractual
relationship is being provided in accordance with the provisions of Section
2-443, of the Palm Beach Code of Ethics. The total membership for the HIV CARE
Council shall be no more than 33 at-large members, per Resolution No. 2011-1560.
The diversity count for the 19 seats that are currently filled is Caucasian: 8
(42%), African-American: 8 (42%), and Hispanic: 3 (16%). The gender ratio
(female:male) is 9:10. Ms. Jackson is an African-American female. The Ryan
White Program Manager and staff conduct targeted outreach in an effort to
proffer candidates for appointments that will maintain a diverse composition of
the Board. (Ryan White Program) Countywide
(HH)
8. Staff recommends
motion to approve: reappointment
to the Homeless Advisory Board for a term of three years, effective August 14,
2018:
|
Seat No. |
Reappointment |
Seat Requirement |
Nominated By |
Term
Ending |
|
4 |
Wilbur C. Walker |
Florida Department of
Children & Families Representative |
Florida Department of
Children & Families |
9/30/2021 |
SUMMARY: On
May 1, 2007, the Board of County Commissioners (BCC) established the Homeless
Advisory Board (HAB) to create a Ten-Year Plan to End Homelessness in Palm
Beach County. Mr. Walker has successfully completed the HAB nomination process
and the HAB recommends his reappointment. The total membership for the
HAB shall be no more than 14 at-large members, per Resolution No. R2016-0038, comprised
of members representing government, business providers, law enforcement,
advocates, education, faith-based and the formerly homeless. Members
representing the Palm Beach County Continuum of Care and the homeless community
are essential to the work of this Board. The diversity count for the 12 seats
that are currently filled is Caucasian: 6 (50%), African-American: 5 (42%) and
Native-American: 1 (8%). The gender ratio (female:male) is 7:5. Mr. Walker is a
Caucasian male. The Contracts-Grant Coordinator and staff conduct targeted
outreach in an effort to proffer candidates for appointments that maintain a
diverse composition of the Board. (Division of Human and Veteran Services) Countywide
(HH)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
9. Staff recommends motion
to approve: Amendment No. 1 to Contract for Provision of Ryan White Part A HIV
Health Support Services with Treasure Coast Health Council, Inc. d/b/a Health
Council of Southeast Florida (R2018-0222), for the period March 1, 2018 through
February 28, 2021, increasing funding by $240,000 for a new total contract
amount not to exceed $755,944, for the provision of improving health outcomes
for clients living with HIV Spectrum Disease.
SUMMARY: The purpose of the amendment is to align
funding with service needs in the category of specialty medical care
services. The amendment is needed in order to avoid interruption of client
services. Marcia Hayden, employee of Treasure Coast Health Council, Inc. d/b/a
Health Council of Southeast Florida is a member of the Planning Commission. The
Planning Commission provides no regulation, oversight, management, or
policy-setting recommendations regarding the agency contract listed above.
Disclosure of this contractual relationship at duly noticed public meeting is being
provided in accordance with the provisions of Section 2-443, of the Palm Beach
County Code of Ethics. No County funds
are required. (Ryan White Program) Countywide (HH)
F. AIRPORTS
1. Staff recommends
motion to receive and file: two
Consent to Sublease (Consent) documents for Jet Aviation Associates, Ltd. (Jet
Aviation), for Palm Beach International Airport (PBI).
1. Consent for Jet Aviation and Premier Air Inc., dba Premier Private Jets,
effective 4/1/2018; and
2. Consent for Jet Aviation and Flying Lion
Ltd., effective 5/1/2018.
SUMMARY: Jet Aviation provides fixed base
operator services at PBI pursuant to a Lease Agreement (R-99-2239) with the
County. The Lease Agreement provides for the sublease of space subject to the
County’s consent. Delegation of authority for execution of the standard County agreements
above was approved by the Board of County Commissioners in R94-1453. Countywide
(AH)
2. Staff recommends motion to receive and file: two
Consent to Sublease (Consent) documents for Atlantic Aviation West Palm Beach
LLC (Atlantic) for Palm Beach International Airport (PBI).
1. Consent for Atlantic and Dorado Aircraft Leasing LLC c/o The Dorado
Group Jupiter LLC, effective 4/1/2018; and
2. Consent for Atlantic and KEB Group Inc., effective 5/1/2018.
SUMMARY: Atlantic provides fixed base
operator services at PBI pursuant to a Lease Agreement (R2000-1067) with the
County, which assigned by Galaxy Aviation of Palm Beach, Inc., to Atlantic
(R2014-0502). The Lease Agreement provides for the sublease of space subject to
the County’s consent. Delegation of authority for
execution of the standard County agreements above was approved by the BCC in R94-1453.
Countywide (AH)
3. Staff recommends
motion to receive and file:
Access Agreement (Agreement) with JAEE Environmental Services, Inc.
(JAEE), at the Palm Beach International Airport (PBIA) at no cost. SUMMARY: JAEE was contracted by Florida Power & Light Company (FPL) to
conduct limited groundwater sampling in connection with FPL’s planned
construction of a solar canopy at the travel plaza at PBIA. The Agreement allowed JAEE to access the
property to complete sampling from May 30, 2018 to June 1, 2018. Countywide
(AH)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
4. Staff recommends
motion to:
A) receive and file Award Modification (Modification P00006) of Law
Enforcement Officer (LEO) Reimbursement Program Other Transaction Agreement
HSTS02-16-H-SLR765 with the Transportation Security Administration (TSA) in the
amount of $139,272.20 for law enforcement services at Palm Beach International
Airport; and
B) approve budget amendment in the Airport’s Operating Fund,
for the receipt of $139,273 of funding from the TSA; and an increase to
Airport’s Reserve in the amount of $139,273.
SUMMARY: Delegation of authority for execution of the LEO Agreements
was approved by the Board of County Commissioners on August 14, 2012
(R2012-1093). Countywide (AH)
5. Staff recommends
motion to approve: Interlocal Agreement with the City of Belle
Glade regarding airport zoning regulations. SUMMARY: This Interlocal Agreement with the City of Belle Glade
allows for the adoption of consistent airport zoning ordinances regulating
certain land development activity in the vicinity of Belle Glade State
Municipal Airport, pursuant to Chapter 333 of the Florida Statutes. Countywide
(LB)
6. Staff recommends
motion to receive and file: Palm
Beach International Airport Operating Permit with Swift Air, LLC, commencing
June 18, 2018 and terminating June 22, 2018. SUMMARY: The Operating Permit allows airlines or charter operators
to utilize the Palm Beach International Airport (PBI) terminal on a short term
basis for specific flight operations. Delegation of authority for execution of
the standard form Operating Permit was approved by the BCC in R2014-1709. Countywide
(AH)
7. Staff recommends
motion to approve: Change Order No. 4 to Amendment No. 5 (Task M-5)
to the Construction Manager (CM) at Risk Contract with The Morganti Group, Inc.
for a time extension of 484 Calendar Days and no increase in cost for Security
Improvements – Phase 2 at Palm Beach International Airport (PBIA). SUMMARY: The Contract with The Morganti
Group, Inc. for CM at Risk Services for Terminal Improvements at PBIA was
approved by the Board on June 4, 2013 (R2013-0663). The Contract is for two years with three one
year renewal options and is a task order based contract for CM at Risk Services
at PBIA. The Morganti Group, Inc. is a
Danbury, Connecticut, based firm; however, the work will be directly managed by
their southeast regional office in Palm Beach County. Amendment No. 5 (Task M-5) in the amount of
$4,726,000 and 460 Calendar Days was approved by the Board on June 3, 2014 (R2014-0768). Change Orders No. 1-3 in the amount of
$238,182 and 270 Calendar Days were approved in accordance with the authority
designated in County PPM CW-F-050.
Approval of Change Order No. 4 will extend the contract time for
substantial completion by 484 Calendar Days with no increase in cost to
complete the Security Improvements – Phase 2 project at PBIA. The Disadvantaged Business Enterprise goal
for this contract is 13%. The total to date participation for this contract is
16%. Countywide (AH)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to:
A) approve request by
Palm Beach County Tax Collector, Anne M. Gannon, for Board of County
Commissioners to order the 2018 tax roll to be extended prior to completion of
the Value Adjustment Board (VAB) hearings; and
B) direct the VAB to
certify the assessment roll pursuant to F.S. § 193.122 and as otherwise
required by applicable law.
SUMMARY: Approval of
this request will avoid a delay in the issuance of tax notices beyond November
1, 2018, and will permit the collection of property taxes prior to completion
of the VAB hearings. Countywide (DB)
2. Staff recommends
motion to receive and file: various proposed budgets from Children’s Services Council of Palm Beach
County and various Community Development Districts. SUMMARY: The Children’s Services
Council of Palm Beach County, Osprey Oaks Community Development District, Old
Palm Community Development District, Northern Riverwalk Community Development
District, and Seminole Improvement District have submitted their respective
proposed budgets. All will formally adopt their budgets as per Florida
Statutes. Countywide (DB)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to:
A) approve standard Public Safety Training Application and Permit
form for training events sponsored by the Palm Beach County Sheriff’s Office
(PBSO) and Palm Beach County Fire Rescue (Fire Rescue);
B) authorize the County Administrator or designee to execute Public Safety
Training Permits for use of County property and facilities; and
C) authorize the County Administrator or designee to execute license
agreements prepared by federal agencies for training activities involving
County property and facilities.
SUMMARY: Public safety agencies (including
federal, state, and local agencies and the military) continually seek to use
County-owned facilities or vacant property to conduct live safety training,
which serves to improve the quality of their training and response capability.
Based upon feedback from such agencies and to increase operational efficiencies
of the approval process, Staff is presenting a revised standard form Public
Safety Training Application and Permit for approval. This short form
Application and Permit will only be used when: 1) PBSO or Fire Rescue is the
lead applicant taking overall responsibility for the training exercise, 2)
sworn, on duty personnel are the only participants, and 3) other public safety
agencies participating in the training have pre-existing training agreements
with either PBSO or Fire Rescue. This short-form Application and Permit
establishes the standard terms and conditions under which PBSO or Fire Rescue
(Applicant) may use County-owned facilities and/or vacant property for public
safety training exercises. Based on the type of training and the location
requested, special use conditions or modifications to the standard terms will
be attached to the Permit. The standard Public Safety License Agreement
previously approved by the Board on August 16, 2005 will be used for all other
training requests where PBSO or Fire Rescue is not the lead Applicant. Since
the determination of the special conditions are within the Director’s authority,
the requested delegated authority is solely to execute the short-form Public
Safety Training Permit on behalf of the County. Staff also seeks delegated
authority for the County Administrator or designee to sign standard form
license agreements prepared by federal agencies for federal agencies to use
County property/facilities for training purposes. Often federal agencies (such
as the ATF, FBI, DoD) request use of County property/facilities for training,
but on some occasions a federal agency requires use of its own standard form
license agreement rather than the County’s standard form and therefore,
delegated authority to sign license agreements prepared by federal agencies is
requested after the County Attorney’s Office has reviewed and approved the
federal form for legal sufficiency. (FDO Admin) Countywide (LDC)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
2. Staff recommends
motion to approve: continuing
services contract for Construction Management Services for various capital
improvement projects with Lebolo Construction Management, Inc. SUMMARY:
This
contract provides for Construction Management Services associated with the
design and construction of various capital projects throughout Palm Beach
County that are funded in whole or in part with federal funds which may include
new construction, additions, or renovations where the value of the individual
project does not exceed $2,000,000.
There is no cumulative cap on Guaranteed Maximum Price (GMP) issued. The total amount of work issued against this
contract is only limited by the funding available in the five-year capital
improvement program. Once a project is
assigned, a task authorization for preconstruction services will be
authorized. Once the architect completes
the design phase, a GMP will be prepared for the construction phase. The GMP will include the cost of work
required by the construction documents and the construction manager’s fee
associated with project construction per RFP Exhibit B Pricing Information.
Individual GMP’s will be implemented as amendments or work orders to the annual
contract and will be presented to the appropriate approval authority. The contract is for a period of two years,
with one two year renewal option. The
firm is a Palm Beach County business with an office in Boynton Beach. SBE does not apply to federally funded
contracts. DBE requirements will be established in the project task/work orders
if required by the federal funding source. Lebolo Construction Management, Inc.
is a State of Florida recognized DBE Construction Management firm. (Capital Improvements Division) Countywide
(LDC)
3. Staff recommends
motion to approve: continuing
services contract for Construction Management Services for various capital
improvement projects with All-Site Construction Inc. SUMMARY: This contract provides for
Construction Management Services associated with the design and construction of
various capital projects which are associated with Palm Beach County’s
Emergency Operations Center, Four Points Facility, and Supervisor of Elections
Facility which may include new construction, additions, or renovation projects where
the value of the individual project does not exceed $2,000,000. There is no
cumulative cap on Guaranteed Maximum Price (GMP) issued. The total amount of work issued against this
contract is only limited by the funding available in the five-year capital
improvement program. Once a project is assigned, a task authorization for
preconstruction services will be authorized.
Once the architect completes the design phase, a GMP will be prepared
for the construction phase. The GMP will
include the cost of work required by the construction documents and the
construction manager’s fee associated with project construction. Individual
GMP’s will be implemented as amendments or work orders to the annual contract
and will be presented to the appropriate approval authority. The contract is for a period of three years,
with one two year renewal option. The
firm is a Palm Beach County business. The Small Business Enterprise (SBE) goal
established by the SBE ordinance is 15%. All-Site Construction Inc. is located
in West Palm Beach Florida and they are an SBE firm. (Capital Improvements Division) District 2
(LDC)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to approve: continuing
services contract for Construction Management Services for various capital
improvement projects with Asset Builders, LLC DBA Messam Construction. SUMMARY:
This contract provides for Construction Management Services associated with the
design and construction of various capital projects located in the “Glades”
geographical area, to be determined later, which may include new construction,
additions, or renovation projects where the value of the individual project
does not exceed $2,000,000. There is no
cumulative cap on Guaranteed Maximum Price (GMP) issued. The total amount of work issued against this
contract is only limited by the funding available in the five-year capital
improvement program. Once a project is assigned, a task authorization for
preconstruction services will be authorized.
Once the architect completes the design phase, a GMP will be prepared
for the construction phase. The GMP will
include the cost of work required by the construction documents and the
construction manager’s fee associated with project construction. Individual GMP’s will be implemented as
amendments or work orders to the annual contract and will be presented to the
appropriate approval authority. The contract
is for a period of three years, with one
two year renewal option. The firm
is a Palm Beach County business. The Small Business Enterprise (SBE) goal
established by the SBE ordinance is 15%. Asset Builders, LLC DBA Messam
Construction has an office in South Bay, Florida and is an SBE firm. (Capital
Improvements Division) District 6 (LDC)
5. Staff recommends
motion to approve: Change Order
No. 8 to the contract with Trillium Construction Inc. (R2016-0619) for a 75 day
time extension for the Water Utilities Department Western Region Operations
Center (WUD WROC) Phase 2A & 3 for relocation and startup of existing
generator project. SUMMARY: The WUD WROC project included the
installation and startup of an existing generator being relocated at WTP No. 11.
However, the generator at WTP No. 11
could not be released until the WTP No. 11 project was completed. Change Order No. 8 will grant a 75 day time
extension to the WUD WROC project for delay caused in relocation and startup of
the existing generator to the new WUD WROC Generator Building and subsequent
inability to obtain a Certificate of Occupancy from the Building
Department. An additional 75 day time
extension is now needed for the WUD WROC project to relocate the generator from
WTP No. 11. The primary cause of the delay at WTP No. 11 was WUD’s request,
during construction, to change the Urea System day tank storage ultimately to
an above ground seven day storage capacity which required the re-design and
fabrication of the new generator at WTP No. 11 for a total of 90 day extension
to the WTP No. 11 project. The Small Business Enterprise (SBE) participation
goal established by the SBE Ordinance is 15% for this contract and Trillium has
achieved 32%. Trillium’s SBE
participation for this change order is 0%, as this change is for a time
extension only. (Capital Improvements Division) District 6 (LDC)
6. Staff recommends
motion to approve: annual contract
for Low Voltage on an as-needed basis with Securitas Electronic Security,
Inc. SUMMARY: This continuing contract has an initial term
for two years and three renewals each for a period of one year, and is an
indefinite-quantity contract with a cumulative maximum value of $2,600,000
across all prequalified contractors.
With approval of this contract, this contractor will join the list of 18
previously prequalified contractors for a total of 19. The work consists of low voltage construction
services associated with repairs, improvements and renovations to County
properties. Work is to be awarded as
work orders on a lump-sum, competitively quoted basis among the pool of
pre-qualified contractors. The Small
Business Enterprise (SBE) participation goal established by the SBE Ordinance
is 15%. Securitas Electronic Security, Inc. is a non-local business. SBE actual participation will be identified
on each work order, and will be tracked cumulatively for each work order
issued. During the first two years of
these Contracts, the County awarded $579,107 in work orders. Current cumulative SBE participation for all
work orders to-date and among all 18 contractors is 44.99%. (Capital
Improvements) Countywide (LDC)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff recommends
motion to approve: Work Order No. 18-020 with E.C. Stokes Mechanical
Contractor, Inc., in the amount of $219,612 for the replacement of air handler
units No. 10 and No. 27 at the Palm Beach County Sheriff’s Office (PBSO)
Administration Building on Gun Club Road.
SUMMARY: The work consists of the replacement of two air handler
units at the PBSO Administration Building.
The existing equipment is more than 20 years old, requires frequent
repairs and is increasingly difficult to ensure continued operation. The new
equipment will be of the latest technology, will increase the overall building
energy efficiency and will reduce long term operational and maintenance cost.
The Small Business Enterprise (SBE) participation goal established by the SBE
Ordinance is 15%. E.C. Stokes Mechanical
Contractor, Inc. is an SBE and participation for this work order is 100%. E.C. Stokes Mechanical Contractor, Inc. is a
Palm Beach County business. The funding source for this work is from the Public
Building Improvement Fund. The total construction duration is 120 days. (Capital Improvements Division) District 2
(LDC)
8. Staff recommends
motion to approve: first amendment
to Interlocal Agreement (R2013-1013) with the Town of Palm Beach, (Town) to
extend the term of the Agreement for interoperable communications through the
countywide common groups of the County’s Public Safety Radio System to August
12, 2023. SUMMARY: The Agreement, which provides the terms and
conditions under which the Town can program its radios and utilize the
countywide common talk groups for certain inter-agency communications expired
on August 12, 2018. The Agreement provided for three renewal options, each for
a period of five years. The Town has approved a renewal to extend the term of
the Agreement to August 12, 2023, and the renewal now requires Board approval.
The terms of the Agreement are standard and have been offered to all
municipalities and local branches of State/Federal agencies with 800 MHz
trunked radio capabilities. There are no
charges associated with the Agreement. The Town is required to pay all costs
associated with its subscriber units and to comply with established operating
procedures for the System. The Agreement may be terminated by either party,
with or without cause, with 10 days notice. This First Amendment renews the
term; updates the attachment and the notices; modifies the provisions on
preventative maintenance and equipment requirements; and adds standard County
nondiscrimination, assignment, annual budgetary funding, severability and
waiver of jury trial provisions. Other
than the changes set forth herein, all other terms remain the same. (ESS) Countywide
(LDC)
9. Staff recommends
motion to approve: first amendment to the Agreement (R2015-1018) with
Atlantic/Palm Beach Ambulance Inc., a corporation licensed to do business in
the State of Florida, d/b/a AMR. (Participant), allowing for interoperable
radio communications through the countywide and EMS common talk groups of the
County’s 800 MHz Radio System. SUMMARY:
The Agreement provides the terms and conditions under which the Participant can
program its radios and utilize the countywide and EMS common talk groups for
certain inter-agency communications.
The terms of the Agreement are standard and have been offered to all
municipalities and local branches of State/Federal agencies and ambulance
service providers with 800 MHz trunked radio capabilities. There are no charges
associated with this Agreement, but the Participant is required to pay all
costs associated with Participant’s subscriber units and to comply with the
established operating procedures for the System. The Agreement may be
terminated by either party, with or without cause. This First Amendment renews
the term; updates the attachment; modifies the provisions on preventative
maintenance and equipment requirements; and adds the County’s standard
nondiscrimination provision. The term of the Agreement is renewed beginning on
August 16, 2018 and continuing through August 17, 2021, pursuant to the
exercise of the first of three renewal options for three years. Other than the
changes set forth herein, all other terms remain the same. (ESS) Countywide (LDC)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
10. Staff recommends
motion to approve: first amendment to Interlocal Agreement
(R2013-1014) with the Town of Juno Beach, (Town) to extend the term of the
Agreement for interoperable communications through the countywide common groups
of the County’s Public Safety Radio System to August 12, 2023. SUMMARY: The Agreement, which provides the terms and
conditions under which the Town can program its radios and utilize the
countywide common talk groups for certain inter-agency communications expired
on August 12, 2018. The Agreement provided for three renewal options, each for
a period of five years. The Town has approved a renewal to extend the term of
the Agreement to August 12, 2023, and the renewal now requires Board approval.
The terms of the Agreement are standard and have been offered to all
municipalities and local branches of State/Federal agencies with 800 MHz trunked
radio capabilities. There are no charges
associated with the Agreement. The Town is required to pay all costs associated
with its subscriber units and to comply with established operating procedures
for the System. The Agreement may be terminated by either party, with or
without cause, with 10 days notice. This first amendment renews the term;
updates the attachment and the notices; modifies the provisions on preventative
maintenance and equipment requirements; and adds standard County
nondiscrimination, assignment, annual budgetary funding, severability and
waiver of jury trial provisions. Other
than the changes set forth herein, all other terms remain the same. (ESS) Countywide
(LDC)
11. Staff recommends
motion to approve: contract with All-Site
Construction, Inc., in the amount of $397,481 for the weatherproofing of Water
Utilities Department (WUD) Water Treatment Plant No. 9 and Waste Water Pump
Station, Waste Water Pump Station No. 9 North and Mecca Farms Pump
Station. SUMMARY: The work
consists of pressure washing, sealing and painting of all facilities located at
the three separate WUD sites. The
exterior finishes at all three sites are more than 10 years old, have faded and
are in need of weatherproofing and refinishing.
The work specified in this contract will remove all deteriorated
finishes, repair any cracks and provide a new weather-tight finish to provide
years of protection from the elements. This work was competitively bid with
All-Site Construction, Inc. submitting the lowest responsive bid. The Small Business Enterprise (SBE)
participation goal established by the SBE Ordinance is 15%. All-Site Construction, Inc. is an SBE business
and participation for this contract is 32%.
All-Site Construction, Inc. is a Palm Beach County business. Funding for
this work is WUD User Fees (WUD). The total construction duration is 210 days.
(Capital Improvements Division) Districts 1 & 5 (LDC)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
12. Staff recommends
motion to approve: contracts
with three firms to provide property development evaluation services on a
continuing contract basis for the Facilities Development & Operations
Department:
A) Gentile Glas Holloway O’Mahoney & Associates, Inc., Landscape
Architects, Planners, Environmental Consultants - SBE/Local.
B) Jon E. Schmidt & Associates, Inc. d/b/a Schmidt Nichols - SBE/Local.
C) Urban Design Studio, LLC d/b/a Urban Design Kilday Studios SBE/Local.
SUMMARY: The purpose of these contracts
is to have consultants under contract to provide planning, engineering, and
related consulting services for Facilities Development & Operations
Department efforts to evaluate the developability of existing County-owned
property and potential land acquisition parcels. Consultant fees will be negotiated on an
individual basis for the identified project.
The contracts will be for two years with two one year renewal
options. The Small Business Enterprise (SBE)
participation goal established by the SBE Ordinance is 15%. Gentile Glas Holloway O’Mahoney &
Associates, Inc. anticipates 97% SBE participation. Jon E. Schmidt & Associates, Inc. d/b/a
Schmidt Nichols anticipates 98% SBE participation. Urban Design Studio, LLC
d/b/a Urban Design Kilday Studios
anticipates 98% SBE participation. All three firms and all subconsultants are
local businesses. (Capital Improvements Division) Countywide (LDC)
13. Staff recommends
motion to approve: Amendment Number Eight to Lease Agreement
(R97-2126D) dated December 16, 1997, with GC Skees Industrial, LLC, for the
County’s continued use of 6,000 SF of office and warehouse space for the Palm
Beach County Sheriff’s Office at an annual rate of $75,480 ($6,290/month). SUMMARY: Since January 1, 1998, the County, on behalf
of the Palm Beach County Sheriff’s Office, has leased office and warehouse
space located at 1438 Skees Road in West Palm Beach. The current term of the Lease Agreement
expires December 31, 2018. This Amendment
Number Eight extends the term for one year, from January 1, 2019 to December
31, 2019, provides for two additional one year extension options and updates
various standard County provisions. The extension options shall be
automatically exercised each year unless the County provides 90 days prior
written notice that it does not wish to exercise the then current option. Effective January 1, 2019, the annual rent
will increase by 4.1% to $75,480/yr. ($12.58/sf), with subsequent annual rent
adjustments of two percent (2%). All
other terms of the Lease Agreement remain unchanged. This lease will no longer
be required upon completion of the Infrastructure Sales Tax funded project
which is underway and estimated to be completed in 2021. PREM will continue to have administrative
responsibility of the Lease Agreement. (PREM) District 2 (HJF)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
14. Staff
recommends motion to approve: notice
of exercise of the second of two one year extension options under the Lease
Agreement (R2013-0404) with Alzheimer’s Community Care, Inc. (ACC), a Florida
for profit corporation, for 1,080 square feet of space located at the
Mid-County Senior Service Center (Senior Center) at 3680 Lake Worth Road, at an
annual rent of $13,332. SUMMARY:
On April 2, 2013, the Board approved a Lease Agreement with ACC for the
provision of an adult day care dementia specific unit, in partnership with the
Division of Senior Services (DOSS). On
April 21, 2015, the Board approved a Restated and Amended Lease (Restated
Lease) (R2015-04970479) extending the term to September 30, 2017,
increasing the annual rent, expanding the days of authorized use from County
business days to include mutually agreed weekday holidays, and authorizing the
ACC staff to remain at the Senior Center past County business hours. On August
15, 2017, the first of two one-year options was exercised (R2017-1037) and
extended the term to September 30, 2018. Exercising this second of two one-year
option extends the term to September 30, 2019.
After this extension, there remains no extension options available to
ACC. The annual rental rate is $13,332
and is without annual increases. Pursuant to the Restated Lease, ACC has the right
to exercise its option and the Board has no discretionary authority to deny the
exercise of the option. DOSS supports this extension and will continue to have
administrative responsibility for this Lease Agreement. (PREM) District 3
(HJF)
15. Staff recommends
motion to receive and file:
notice of exercise of the second two year extension option under the
Concessionaire Service Agreement (R2013-1018) dated August 13, 2013, with Hawkhaven
d/b/a Lazy Loggerhead Café (Hawkhaven) for the continued operation of
approximately 1,300 SF concession building at Carlin Park in Jupiter for
$80,597.89/annually. SUMMARY:
Hawkhaven manages and operates the Lazy Loggerhead Café in the Carlin Park
concession building pursuant to Concessionaire Service Agreement (R2013-1018).
The Concessionaire Service Agreement currently expires on August 31, 2018.
Hawkhaven’s exercise of this second option extends the term from September 1,
2018 through August 31, 2020. The guaranteed annual rent for the first year of
this two year extension period will increase by two percent (2%) to $80,597.89
($6,716.49/monthly). Hawkhaven will also pay percentage rent of 8% of the
annual gross revenues derived from the operation of the concession in excess of
the guaranteed annual rent. The Board
may terminate the Concessionaire Service Agreement upon 90 days written
notice. All other terms of the Concessionaire
Service Agreement will remain in full force and effect. Parks will continue to
have administrative responsibility for this Concessionaire Service Agreement.
(PREM) District 1 (HJF)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
16. Staff recommends
motion to approve:
Amendment No. 1 with 17 annual low voltage contracts extending the term through
September 12, 2019 for services on a continuing contract basis.
|
|
Contractor |
Status |
Total
dollars in Work Orders to-date |
Total
SBE Participation to-date |
|
A) |
Active Alarms, Inc. |
Local / Non-SBE |
$- |
0.00% |
|
B) |
Audio Video Systems, Inc. |
Local / SBE |
$24,254 |
100.00% |
|
C) |
FastDish, Inc. |
Non-Local/Non-SBE |
$- |
0.00% |
|
D) |
Fire and Security
Solutions, Inc. |
Local / Non-SBE |
$118,899 |
63.02% |
|
E) |
Gator Electric and
Communications, Inc. |
Local / Non-SBE |
$243,509 |
0.00% |
|
F) |
GNM Hough, Inc. |
Non-Local/Non-SBE |
$- |
0.00% |
|
G) |
Protect Video, Inc. |
Local / SBE |
$166,888 |
81.37% |
|
H) |
Security & Sound
Systems, Inc. |
Local / SBE |
$- |
0.00% |
|
I) |
Johnson Controls Fire
Protection LP (fka SimplexGrinnel, LP) |
Local / Non-SBE |
$- |
0.00% |
|
J) |
Universal Cabling
Systems, Inc. |
Local / SBE |
$25,557 |
100.00% |
|
K) |
Audio Fidelity
Communications Corp dba Whitlock |
Non-Local/Non-SBE |
$- |
0.00% |
|
L) |
Audio Visual Innovations,
Inc. |
Local / Non-SBE |
$- |
0.00% |
|
M) |
AVI Integrators, Inc. dba
Security 101 |
Local / Non-SBE |
$- |
0.00% |
|
N) |
Integrated Security |
Non-Local/Non-SBE |
$- |
0.00% |
|
O) |
Red Hawk Fire &
Security, LLC |
Local / Non-SBE |
$- |
0.00% |
|
P) |
Siemens Industry, Inc. |
Non-Local/Non-SBE |
$- |
0.00% |
|
Q) |
Triad Security Group,
Inc. |
Non-Local/Non-SBE |
$- |
0.00% |
SUMMARY:
Amendment No. 1 extends the term of the contracts for low voltage
services for one year through September 12, 2019. The Board originally approved the annual
Contracts on September 13, 2016 with an original term of two years with three
one year renewal options. On May 15,
2018, the Board approved increasing the capacity to a cumulative of
$2,600,000. During the first two years
of the contracts, the County awarded $579,107 in work orders. Projects are bid among the pre-qualified
participants. Firms may become
pre-qualified and join the bidding pool at any time during the term or
renewals. The
Small Business Enterprise (SBE) participation goal established by the SBE
Ordinance is 15%. The cumulative SBE participation for all work orders to-date
is 44.99%. (Capital Improvements) Countywide (LDC)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to approve: nomination of Patrick
Franklin as Chairperson of the Housing Finance Authority of Palm Beach County,
Florida (Authority) for the term of June 2018 through May 2019. SUMMARY:
At their regular meeting of June 8, 2018, the Authority Board nominated Patrick
Franklin as its Chairperson to serve a second term of one year in accordance
with Ordinance No. 2002-022, as amended.
This Ordinance requires the nomination of the Chairperson to be
submitted to the Board of County Commissioners for approval. Countywide
(DB)
2. Staff recommends
motion to receive
and file: the following documents:
A) Amendment 001 to an Agreement (R2018-0071) with the City of Riviera Beach
under the Community Development Block Grant (CDBG) Program;
B) Amendment 001 to an Agreement (R2018-0168) with the Village of Palm
Springs under the CDBG Program;
C) Amendment 001 to a Loan Agreement (R2017-1809) with Neighborhood
Renaissance, Inc., under the HOME Investment Partnerships (HOME) Program; and
D) Controlling Entity Agreement with CIDC-Palm Beach County Community
Development Entity, LLC, and the Bank of Belle Glade under the New Markets Tax
Credits (NMTC) Program.
SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts,
agreements and grants must be submitted by the initiating Department as a
receive and file agenda item. The
attached documents have been executed on behalf of the Board of County
Commissioners (BCC) by the County Administrator and the Director of the
Department of Housing and Economic Sustainability (HES) in accordance with
Agenda Items 5D-1, 3I-3, 3I-3 and Resolution R2018-0607, as approved by the Board
of County Commissioners (BCC) on July 11, 2017, January 23, 2018, February 6,
2018, and April 10, 2018, respectively.
Amendment 001 with the City of Riviera Beach revised the project scope
and the monthly performance requirements for design and construction of roadway
improvements along Avenue O. Amendment
001 with the Village of Palm Springs provided an additional nine months for
completion of playground improvements at its Municipal Park Complex. Amendment
001 with Neighborhood Renaissance, Inc., swapped the designation of a HOME
assisted unit with that of a non-HOME assisted unit. The Controlling Entity Agreement with
CIDC-Palm Beach County Community Development Entity, LLC, and the Bank of Belle
Glade established the County as the controlling entity to facilitate NMTC
Program applications to the United States Department of the Treasury Community
Development Financial Institutions Fund.
Federal CDBG and NMTC Program funds do not require a local match and
HOME grant funds are Federal funds which require a 25% local match provided by
State SHIP funds. Districts 3, 7 & Countywide (JB)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING
& BUILDING
1. Staff recommends
motion to adopt: resolution of the Board of County
Commissioners of Palm Beach County, Florida, changing the street name of
Escondido Way W to Ara Drive, located in Timbers of Boca (Community) Plat Book
37 pages 156 – 158. SUMMARY: Ms.
Jeanette Kamciyan, a homeowner in the Community has requested a name
change from Escondido Way W to Ara Drive in honor of her late son. Upon
receiving a copy of the approved resolution, Planning, Zoning and Building
(PZ&B) staff will implement the name change by notifying appropriate
parties and agencies. District 5 (RPB)
2. Staff recommends
motion to adopt: resolution of the
Board of County Commissioners of Palm Beach County, Florida, changing the
street name of W Sugar House Rd to George Wedgworth Way. SUMMARY: Mr. C. David Goodlett, of the Sugar Cane Growers Cooperative of Florida,
requested the Board of County Commissioners rename W Sugar House Rd to George
Wedgworth Way. The request is made to honor Mr. George H. Wedgworth who was
instrumental in the development of agriculture in the Glades area. Upon
receiving a copy of the approved resolution, Planning, Zoning and Building
staff will implement the name change by notifying appropriate parties and
agencies. District 6 (RPB)
K. WATER UTILITIES
1. Staff recommends
motion to receive and file: executed Agreements received during the
month of March and April 2018.
A) Standard Potable
Water and Wastewater Development Agreement with SFD Lyons, LLC, SDA #09-01080-001
(District 5), Recorded in OR BK 29754 PG 1857;
B) Standard Potable
Water and Wastewater Development Agreement with Cobblestone Plaza at Boynton, LLC,
SDA #05-01117-000 (District 5), Recorded in OR BK 29718 PG 0506;
C) Standard Potable
Water and Wastewater Development Agreement with Kennedy Homes, LLC, SDA#
01-01248-000 (District 2), Recorded in OR BK 29718 PG 0496;
D) Standard Potable
Water and Wastewater Development Agreement with Azola West Palm Beach, LP, SDA#
01-01253-000 (District 2), Recorded in OR BK 29800 PG 0663;
E) Standard Potable
Water and Wastewater Development Agreement with G.L. Homes of Boca Raton
Associates V, LTD., SDA# 09-01085-000 (District 5), Recorded in OR BK 29800 PG
0684.; and
F) Change Order No. 6
for the Water Treatment Plant No. 8 Anion Exchange System (WUD Project No.
13-022) with R. J. Sullivan Corp.
SUMMARY: In accordance with County PPM CW-O-051, all
delegated contracts/ agreements/grants/ procurement items must be submitted by
the initiating Department as a receive and file agenda item and are attached
unless the documents have been recorded in the Public Records of Palm Beach County.
The documents have been fully executed on behalf of the Board of County
Commissioners (BCC) by the Director of the Water Utilities Department in
accordance with Resolutions R93-1619, R96-0228, and R2003-0539 and are now
being submitted to the BCC to receive and file. (MJ)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
2. Staff recommends
motion to approve: Change Order No. 7 with R. J. Sullivan Corp., for the
Water Treatment Plant (WTP) No. 8 Anion Exchange System Project (Project) in
the amount of $122,492 with a 60-day time extension to the final completion
date. SUMMARY: On March 22, 2016,
the Board of County Commissioners (BCC) approved the Contract for the WTP No. 8
Project (R2016-0372) with R.J. Sullivan Corp. Change Order No. 7 provides for
additional water quality analyzers, an increase of $122,492 and 60 calendar
days for final completion of the Project. The Anion Exchange System at WTP No. 8
removes both color and organics and construction was substantially complete on
January 11, 2018. The free chlorine disinfection process has been moved from
pre-filtration to post anion exchange to reduce disinfection byproducts. The
Palm Beach County Health Department required additional analyzers for the Water
Utilities Department’s (WUD) voluntary compliance with the EPA groundwater
disinfection rule. The Small
Business Enterprise (SBE) participation goal established by the SBE Ordinance
is 15% overall. The Contract
provides for SBE participation of 62.98%. Change Order No. 7 provide 66% SBE
participation. The cumulative SBE participation including Change Order No. 7 is
63%. R.J. Sullivan Corp., maintains an office in Boca Raton from which the
majority of the work will be undertaken.
This Project is included in the WUD FY 18 Budget. (WUD Project No.
13-022) District 2 (MJ)
3. Staff recommends
motion to approve: Work
Authorization (WA) No. 20 for the CD03 Water Distribution System Improvements
Phase 2: Knotty Pines (Project) with Johnson-Davis Incorporated in the amount
of $1,130,280.16. SUMMARY: On July 12, 2016, the Board of County Commissioners (BCC) approved the
Water Utilities Department (WUD) Pipeline Continuing Construction Contract (R2016-0902)
with Johnson-Davis Incorporated. WA No. 20
provides for the construction of approximately 6,000 linear feet of eight-inch
water main and associated appurtenances, including site restoration within the
Knotty Pines subdivision. The Project involves the replacement and relocation
of the existing asbestos cement water main from the rear lot of the residential
properties to the front, within the existing County right of way. The Project
also includes installation of new fire hydrants and the replacement and
relocation of approximately 88 water services within the Knotty Pines
community. The Small Business Enterprise
(SBE) participation goal established by the SBE Ordinance is 15% overall. The
Contract with Johnson-Davis Incorporated provides for SBE participation of
3.28%. WA No. 20 includes 4.12% participation.
The cumulative SBE participation to date, including WA No. 20, is 11.07%.
Johnson-Davis Incorporated is a Palm Beach County company. This project is
included in the WUD FY18 Budget. (WUD Project No. 15-102) District 7
(MJ)
4. Staff recommends
motion to approve: partial release of a utility
easement over property owned by Okee Property East, LLC (Property Owner). SUMMARY: The Property Owner is seeking
the release of the County’s interest in
a portion of a utility easement recorded in the Official Records of Palm Beach
County, ORB 22441, Page 0274. During the
redevelopment of the site, the Property Owner granted a new utility easement to
Palm Beach County recorded in the Official Records of Palm Beach County, ORB
29239, Page 0382. As a result, a portion
of the existing utility easement is no longer required. The Water
Utilities Department has determined that the partial release of easement will
not affect existing or new water and wastewater facilities and therefore
recommends the release. District 7 (MJ)
5. Staff recommends
motion to approve: partial release of a utility
easement over property owned by PBM Place, LLC (Property Owner). SUMMARY: The Property Owner seeks the
release of the County’s interest in a
portion of a utility easement recorded in the Official Records of Palm Beach
County, ORB 22473, Page 1549, originally owned by PBM Associates, LTD. During
the redevelopment of the site, the Property Owner granted a new utility
easement to Palm Beach County as recorded in the Official Records of Palm Beach
County, ORB 29239, Page 0387. As a result, a portion of the existing utility
easement is no longer required. The Water Utilities Department has
determined that the partial release of easement will not affect existing or new
water and wastewater facilities and therefore recommends the release. District
7 (MJ)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
6. Staff recommends motion to authorize: increase in previously authorized amount for a “Utility Work by Highway Contractor Agreement (At Utility Expense)” (UWHCA) with the Florida Department of Transportation (FDOT) in the amount of $227,445.44. SUMMARY: FDOT is proposing improvements to State Road 80 (Southern Blvd.) at Lyons Road/Sansbury’s Way. These improvements include the widening of the existing bridge located on Lyons Road over the C-51 Canal, road widening, and drainage installations. Consequently, the existing 16-inch water main as well as the existing 30-inch force main attached on the west and east sides of the bridge will need to be relocated. The proposed improvements will also require the relocation of an existing fire hydrant, the deflection of the water and sewer facilities at several locations and the replacement/adjustment of 10 water/sewer valve boxes to final grade. On September 26, 2017, the Board of County Commissioners approved an UWHCA to reimburse FDOT for the adjustment and relocation of those facilities owned and maintained by the Water Utilities Department (WUD) within the road improvement project in the amount of $922,433.92 (R2017-1362). The preliminary cost for the utility relocation project was based on an Engineer’s cost estimate prepared by FDOT’s Consultant. Subsequently, FDOT received bids for the overall road project that resulted in a final cost for utility relocation in the amount of $1,149,879.36. Based on the bids received, the budget for the project will need to be increased by $227,445.44. (WUD Project No.16-028) Districts 2 & 6 (MJ)
7. Staff recommends
motion to adopt: resolution of the Board of County
Commissioners of Palm Beach County (BCC) amending Resolution No. R2017-1943
pertaining to the Special Assessment process for the 52nd Court
North Water Main Extension (project), reducing the individual assessment from
$11,990.76 to $10,248.63 per parcel. SUMMARY: On December 19, 2017, the BCC adopted
Resolution R2017-1943 authorizing the project. Pursuant to Section 9 of
Ordinance No. 2001-0010, property owners are entitled to a reduction in their
individual assessment if the final cost of the project falls below the original
estimate. The assessment adopted by the BCC was based upon an estimated
assessable cost of $143,889.12 before construction. The actual assessable cost
is $122,983.56 after completion of construction. The individual cost to the
property owners decreased from $11,990.76 to $10,248.63 per parcel. The project
is based on the assessment of 12 residential properties. (WUD Project No.
17-012) District 6 (MJ)
8. Staff recommends
motion to approve: contract
with D. B. E. Management, Inc., dba DBE Utility Services (D. B. E. Management,
Inc.), for the Water Treatment Plant No.11 (WTP 11) Production Well 11 Raw
Water Main (project) in the amount of $464,220.25. SUMMARY: On April 18, 2018,
six bids were received for the project to construct the raw water main for Production
Well 11. The low bidder, D. B. E. Management, Inc., is the lowest responsive,
responsible bidder in the amount of $464,220.25. The new raw water main will
connect Production Well 11 to WTP 11. The Small Business Enterprise (SBE)
participation goal established by the SBE Ordinance is 15% overall. The
Contract with D. B. E. Management, Inc., provides for SBE participation of
87.8% overall. D. B. E. Management, Inc., is a Palm Beach County Company. The
Project is in the FY18 Water Utilities Department (WUD) budget. (WUD Project
No. 15-059) District 6 (MJ)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
9. Staff recommends motion to approve: Supplement No. 8 to Work
Authorization (WA) No. 6 for Water Treatment Plant No. 11 (WTP 11) Odor Control
Improvements Project with Globaltech, Inc., in the amount of $354,457.36 and for
an additional 180 calendar days project time extension. SUMMARY: On March 10, 2015,
the Board of County Commissioners (BCC) approved the Water Utilities Department
(WUD) Contract for Optimization and Improvements Design-Build with Globaltech,
Inc. (R2015-0315). WA No. 6 provided for
the replacement of existing wet-chemical odor scrubber at WTP 11 with a more
efficient biological odor scrubber system to significantly reduce odor and
chemical costs. During commissioning and subsequent operation of the biological
odor scrubber, the waste stream is more acidic than anticipated. Hence, a
corrosion resistant pump station needs to be installed to dispose of the waste
stream into the deep injection well at WTP 11. The Small Business Enterprise
(SBE) participation goal established by the SBE Ordinance is 15% overall. The contract
provides for SBE participation of 75.00%. Supplement No. 8 to WA No. 6 includes
99.85% overall SBE participation. The cumulative SBE participation, including Supplement
No. 8 to WA No. 6, is 95.63% overall. Globaltech, Inc., is a Palm Beach County
Company. The Project is in the FY18
Capital Improvement Plan adopted by the BCC. (WUD Project No. 16-057) District
6 (MJ)
10. Staff recommends
motion to approve: partial release of a utility
easement over property owned by Lantana Charter, LLC (Property Owner). SUMMARY:
The Property Owner has requested the release of the County’s interest in a portion of a utility
easement recorded in the Official Records of Palm Beach County, ORB 25381, Page
1302. During the redevelopment of the site, portions of the existing public
water facilities were found to be no longer required. As a result, a portion of
the existing utility easement is no longer required. The Water Utilities
Department has determined that the partial release of easement will not affect
existing or new water and wastewater facilities and therefore recommends the
release. District 3 (MJ)
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to receive and file: Task Assignment No. GC896-03 to the State of
Florida, Department of Environmental Protection (FDEP) Contract No. GC896
(R2016-0787) providing for ongoing site management activities for cleanup of
petroleum contamination sites for an amount not to exceed $498,163. The task
performance period is from July 1, 2018 through June 30, 2019. SUMMARY: On June 21, 2016,
the Board of County Commissioners approved FDEP Contract No. GC896
(R2016-0787), to administer the Petroleum Restoration Program through the
Department of Environmental Resources Management. Delegated authority to sign
all future time extensions, task assignments, certifications, and other forms
associated with this Contract was approved at that time. Task Assignment No.
GC896-01 (R2016-1603) was approved November 1, 2016, and Task Assignment No.
GC896-02 (R2017-1592) was approved October 17, 2017. Countywide (AH)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL RESOURCES
MANAGEMENT (Cont’d)
2. Staff recommends
motion to receive and file:
A) Task Assignment
Change Order No. 2 to Task Assignment No. GC913-1 (R2017-1366), State of
Florida, Department of Environmental Protection (FDEP) Contract No. GC913
(R2017-0838), providing for a reduction of funding for variable inspections of
petroleum storage tank compliance of $13,000 decreasing the contract total from
$525,712.06 to $512,712.06; and
B) Amended and
Restated Contract No. GC913 (R2017-0838) with the FDEP to facilitate the
processing of updates to the Contract Guidance Documents.
SUMMARY:
Petroleum storage tank compliance services under a series of contracts with the FDEP has been in effect since 1988. On June 20,
2017, the Board of County Commissioners approved Contract No. GC913
(R2017-0838) with the FDEP. Delegated authority to sign all future time
extensions, task assignments, certifications, and other forms associated with
this Contract was approved at that time. Task Assignment No. GC913-1, (R2017-1366) was approved on September 12,
2017. Task Assignment Change Order No. 1 (R2017-1828), approved on December 5,
2017, increased the contract total by $5,201.04 from $520,511.02 to
$525,712.06. This Task Assignment Change Order No. 2 decreases the contract
total by $13,000, due to the total number of variable inspections scheduled
with the Department of Environmental Resources Management, by petroleum
contractors, being less than FDEP estimates. Countywide (AH)
3. Staff recommends
motion to receive and file:
A) Interlocal Agreement with the Palm Beach County
Sheriff’s Office for manatee speed zone law enforcement services from November
15, 2018 to March 31, 2023;
B) Interlocal Agreement with the Village of North
Palm Beach Police Department for manatee speed zone law enforcement services
from November 15, 2018 to March 31, 2023; and
C) Interlocal Agreement with the Lantana
Police Department for manatee speed zone law enforcement services
from November 15, 2018 to March 31, 2023.
SUMMARY: On
August 19, 2014, the Board of County Commissioners approved a standard form
Interlocal Agreement (R2014-1193) (Agreement) with law enforcement agencies for
manatee protection and public education. Delegated authority to sign all future
time extensions, task assignments, certifications, and other forms associated
with this Agreement was approved at that time. Districts 1, 2, 3, 4 & 7
(AH)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
4. Staff recommends motion to:
A) approve
contract for consulting/professional services between Palm Beach County and
Inwater Research Group (IRG) for sea
turtle monitoring in an amount not to exceed $26,801.60, commencing upon
execution and expiring September 30, 2019; and
B) authorize
the County Administrator or designee to sign all future time extensions, task
assignments, certifications, and other forms associated with the Contract, and
any necessary minor amendments that do not significantly change the scope of
work, terms, or conditions of the contract.
SUMMARY: This
contract provides for a continuation of monitoring and assessment of sea turtle
populations in the Lake Worth Lagoon (LWL), and Jupiter Inlet by IRG, a not for
profit corporation based in Martin County. Annual surveys began in 2005, to
assess populations in the central LWL and efforts were added at Jupiter Inlet
in 2017, based on data indicating that these populations were expanding into
habitats adjacent to LWL. The LWL Management Plan recommends assessing sea
turtle populations as a means of evaluating the success of environmental
restoration efforts and lagoon health. District 1 (AH)
5. Staff recommends
motion to:
A) approve
Agreement No. 19PB3 (Agreement) with the State of Florida, Department of Environmental Protection (FDEP) for the Ocean Ridge
Shore Protection Project (project) for an amount not to exceed $102,600
beginning on July 1, 2018 and expiring December 15, 2020;
B) approve
budget amendment of $102,600 in the Beach Improvement Fund for the Project; and
C) authorize
the County Administrator or designee to sign all future time extensions, task
assignments, certifications, and other forms associated with this Agreement,
and any necessary minor amendments that do not significantly change the scope
of work, terms, or conditions of this Agreement.
SUMMARY:
Under the terms of the Agreement, the total cost of design work is
$400,000. The estimated Federal cost-share is $194,800. The non-Federal share is $205,200. The
Agreement reimburses the County up to $102,600 of the non-Federal share, with a
required local match of up to $102,600 (100%), available in the Beach Improvement Fund from tourist development taxes. The Agreement provides
reimbursement for permitting, engineering and design costs associated with the
County’s next renourishment of the project, which is scheduled for construction
in FY2021. The Federal cost-share is anticipated in a future Project
Partnership Agreement between the U.S. Army Corps of Engineers and the County. District 4 (AH)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
6. Staff recommends
motion to:
A) approve
Agreement No. 19PB11 (Agreement) with the State of Florida, Department of
Environmental Protection (FDEP) for the South Lake Worth Inlet Management Plan
Implementation (project) for an amount not to exceed $80,000 beginning on July
1, 2018 and expiring October 1, 2020;
B) approve
budget amendment of $80,000 in the Beach Improvement Fund for the project; and
C) authorize
the County Administrator or designee to sign all future time extensions, task
assignments, certifications, and other forms associated with this Agreement,
and any necessary minor amendments that do not significantly change the scope
of work, terms, or conditions of this Agreement.
SUMMARY: The
Agreement reimburses the County up to $80,000 for any remaining costs from 2018 physical monitoring (e.g. beach profile
surveys and aerial photography) and for permit-required 2019 sea turtle
monitoring and 2019 physical monitoring. A local
match of up to $80,000 is required (100% match), which is
available in the Beach Improvement Fund from tourist development taxes. District 4 (AH)
7. Staff recommends
motion to adopt: resolution requesting the State of Florida,
Department of Environmental Protection (FDEP) support funding for Palm Beach
County’s shoreline restoration projects within FDEP’s Fiscal Year 2019/2020
Beach Management Funding Assistance Program. SUMMARY: The
County is requesting FDEP appropriates $7,602,552 for eight shoreline
restoration projects in Fiscal Year 2019/2020. If the state legislature
approves funding for all of the projects, the County’s matching share would be
$5,198,334 with the balance of $2,404,218 requested from the municipalities.
Any funds to be provided by a municipality would require execution of an
interlocal agreement. The amount of $500,000 is requested for the Coral Cove
Park Dune Restoration Project, $100,000 for Segment 1 of the North County
Comprehensive Shore Protection Project (NCCSPP), $83,293 for Segment 2 of the
NCCSPP, $287,500 for Segment 3 of the NCCSPP, $647,109 for the Singer Island
Shore Protection Project, $5,625,000 for the Southern Palm Beach Island
Comprehensive Shore Stabilization Project, $234,000 for the South Lake Worth
Inlet Management Plan, and $125,650 for the Ocean Ridge Shore Protection
Project. Districts 1, 4 & 7 (AH)
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: executed
Amphitheater Rental Agreement with AEG
Presents SE, LLC, Rebelution Concert, Sunset Cove Amphitheater, for the period
June 23, 2018 through June 24, 2018. SUMMARY: In accordance with County PPM
CW-O-051, all delegated contracts/agreements/grants must be submitted by the
initiating Department as a receive and file agenda item. This Amphitheater Rental Agreement has been
fully executed on behalf of the Board of County Commissioners (Board) by the
Director of the Parks and Recreation Department in accordance with Resolution
2009-0335, amended by Resolutions 2009-1807, 2012-1715, and 2014-0166. This program is part of a balanced schedule
of events, which promote the quality of life in the communities we serve. District
5 (AH)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION (Cont’d)
2. Staff recommends
motion to receive and file: executed Sound and Light Production Services Contractor Agreement with
Blackwood Productions, LLC, Rebelution Concert, Sunset Cove Amphitheater, for
the period June 23, 2018 through June 24, 2018. SUMMARY: In accordance
with County PPM CW-O-051, all delegated contracts/agreements/grants must be
submitted by the initiating Department as a receive and file agenda item. The Sound and Light Production Services
Contractor Agreement has been fully executed on behalf of the Board of County
Commissioners (Board) by the Director
of the Parks and Recreation Department in accordance with Resolution 2009-0592,
amended by Resolutions 2010‑0645, 2014‑0167, 2017-1368 and
2018-0179, and is now being submitted to the Board to receive and file. District 5 (AH)
3. Staff recommends
motion to receive and file: following first amendments
to the Independent Contractor Agreements:
A) Mary Lou Putnam Water Aerobics Program, North County Aquatic
Complex, to increase the fees and charges from
$4 per day and $30 for a 10 class pass to $5 per day and $45 for a 10
class pass for the period June 1, 2018 through September 30, 2018; and
B) Steve Vancoppenolle Water Aerobics Program,
North County Aquatic Complex, to increase the fees and charges from $4 per day
and $30 for a 10 class pass to $5 per day and $45 for a 10 class pass for the
period June 1, 2018 through September 30, 2018.
SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts/ agreements/grants
must be submitted by the initiating Department as a receive and file agenda item.
These Independent Contractor Agreements have been fully executed on behalf of
the Board of County Commissioners (Board) by the Director/Assistant Director of
the Parks and Recreation Department in accordance with Resolution 94-422,
amended by Resolutions 2002-2103, 2007-0409, 2012-0168 and 2017-0822, and is
now being submitted by the Board to receive and file. District 1 (AH)
4. Staff recommends
motion to execute: Amendment No. 1 to the Florida Fish and Wildlife Conservation Commission
(FFWCC) Florida Boating Improvement Program (FBIP) Agreement Number 16061 for
the Bert Winters redevelopment and expansion project extending the project
completion date for six months from June 30, 2018 to December 31, 2018, and
provides a reduction in matching funds from 85.71% to 80%. SUMMARY: On April 19, 2016, the Board authorized
submission of a $200,000 Florida Boating Improvement Program (FBIP) grant
application (R2016-0513) to fund a portion of the construction costs associated
with the redevelopment and expansion of the boating facilities at Bert Winters
Park. The grant was awarded and submitted to the Board for receive and file on
October 3, 2017 (R2017-1493). This
Amendment provides for a six month time extension and a reduction in the
County’s matching funds from $1.4 million to $1 million. The grant contract was for the period from
July 21, 2017 through June 30, 2018 and required 85.71% in matching funds. Amendment No. 1 to the Agreement changes the
grant period to July 21, 2017, through December 31, 2018 and provides for a
reduction of matching funds from 85.71 to 80%.
The County applied to FFWCC for a time extension and reduction in
matching funds in February 2018. The
Amendment was received in June and placed on the first available Board Agenda. The
renovation project is now complete and open to the public. District 1 (AH)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION (Cont’d)
5. Staff recommends
motion to receive and file: original executed
Professional Services Agreement with Elite Medical Specialists, LLC, to provide
medical director services for the Parks and Recreation Department’s Ocean
Rescue Section from June 1, 2018 to May 31, 2021, in a total contract amount
not to exceed $45,000. SUMMARY: Pursuant to Florida Statute 401.265 and Chapter 64J-1 of the Florida
Administrative Code, a basic life support transportation service or advanced
life support service is required to employ or contract with a medical doctor
duly authorized and licensed to practice medicine in the State of Florida and
qualified to be the Medical Director of a basic life support and advanced life
support provider. The Medical Director is directly
responsible for the medical performance of all Emergency Medical Technicians
(EMTs) and Emergency Medical Responders (EMRs) operating for the Parks and
Recreation Department. Prior to
executing this agreement, the Parks and Recreation Department initiated a
Memorandum of Understanding with the Fire Rescue Department to utilize their
Medical Director to oversee Lifeguard EMT performance and to ensure we were
compliant with Chapter 64J-1. Because of
the difference in duties and responsibilities between Ocean Rescue personnel
and those of a Firefighter, the Medical Director determined a separate
agreement specific to Ocean Rescue Lifeguards is required. The term of this
agreement is from June 1, 2018 to May 31, 2021, with two optional one year periods of
renewal. In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
receive and file agenda item. This
Professional Services Agreement has been fully executed on behalf of the Board
of County Commissioners (Board) by the Director of Purchasing in accordance
with section 2.53(e) of the Purchasing Code, and is now being submitted to the
Board to receive and file. Countywide (AH)
P. COOPERATIVE EXTENSION
SERVICE
1. Staff recommends
motion to:
A) accept donation of $35,040 from the Friends of the Mounts
Botanical Garden, Inc. (Friends) to fund the costs associated with the exhibit
known as “Stickwork”, created by Patrick Dougherty; and
B) approve budget amendment in the Cooperative Extension Revenue
Fund (Fund 1482) in the amount of $35,040.
SUMMARY: The
Friends have made a donation of $35,040 to the County for the design,
fabrication, installation, required insurance coverage and for County Public
Art Administrator’s role in Brushwork, LLC contract management which will
oversee the sculpture design, development and siting, in compliance with Palm
Beach County Risk Management for the Stickwork exhibit at the Mounts Botanical
Garden of Palm Beach County (Garden). The Cooperative Extension
Department is working with Palm Beach County’s Art in Public Places
Administrator and Palm Beach County Risk Management for this exhibit. The
exhibit will reinforce the Garden’s mission to inspire and educate through
nature. Countywide (AH)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to:
A) receive
and file award letter from the U.S. Department of Justice (DOJ), Edward
Byrne Memorial, Justice Assistance Grant (JAG), Local Solicitation, grant
number 2017-DJ-BX-0640 in the amount of $146,506 to fund the Palm Beach County
Reentry Program for the period October 1, 2017 through September 30, 2018;
B) approve downward budget
amendment of $13,644 in the Criminal Justice Grant Fund to adjust the budget to
the actual grant award and decrease the transfer to the Justice Service Grant
Fund; and
C) approve downward budget
amendment of $13,644 in the Justice Service Grant Fund to recognize the
transfer from the Criminal Justice Grant Fund.
SUMMARY: Palm Beach County was allocated
$146,506 in Federal FY17 (County FY18) funds as part of the Edward Byrne
Memorial Justice Assistance Grant (JAG) Program. These JAG funds were recently
released after being held since October 1, 2017 due to national litigation
related to new requirements made on grantees by DOJ. The Criminal Justice
Commission (CJC) approved recommendations made by the CJC’s Finance Committee
to allocate these funds to the existing Reentry Program operating under the
County’s Public Safety Department. The award amount was projected for the FY18
county budget as the award amount is announced after the budget process is well
underway. The budget amendment and transfer adjust the FY18 budget to reflect
the actual award amount. This program provides transitional services to
juveniles and adults reentering society from jail and prison. At the October
17, 2017 Board Meeting, the Mayor’s signature was ratified on the grant
application (R2017-1600). Grant 2017-DJ-BX-0640 was awarded on June 26, 2018
and accepted on July 3, 2018 by Kristina Henson, Executive Director of the CJC,
in accordance with approval granted on October 17, 2017 (2017-1601). No local match is required for this grant.
Countywide (DC)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION (Cont’d)
2. Staff recommends
motion to:
A) approve Interlocal Agreement with Florida Atlantic
University Board of Trustees (FAU), in the amount of $128,257 for the period of
contract execution to August 13, 2020 to conduct a process and outcome
evaluation and cost-benefit analysis of the Frequent Users Systems Engagement
(PalmFUSE) 25-person pilot program; and
B) authorize
the County Administrator or designee to execute any amendments relating to this
agreement on behalf of the Board of County Commissioners, after approval of
legal sufficiency by the County Attorney’s Office, and within budgeted
allocations.
SUMMARY: The Palm Beach County Frequent Users Systems Engagement (PalmFUSE) is
one of five strategies of the John D. and Catherine T. MacArthur Foundation’s
Safety and Justice Challenge (SJC) Grant Program. Palm Beach County was awarded
$2,000,000 from MacArthur on October 2, 2017 to
reduce the county’s jail population of 2,210 by 16.7% by September 30, 2019,
through five strategies identified by the McArthur Core Team of stakeholders.
PalmFUSE is a funding collaborative involving County Crime Prevention Trust
Funds, MacArthur SJC grant dollars, City of West Palm Beach, The Lord’s Place,
and commitment from the Quantum Foundation in the future. The Program seeks to
break the cycle of incarceration and homelessness for individuals with
behavioral health issues by providing permanent supportive housing with
wrap-around services. This contract funds a process and outcome evaluation and
cost-benefit analysis that will: 1) examine the fidelity of PalmFUSE and to
what extent the program is implemented and operated as designed; 2) examine the
intended and unintended effects of the Program on participants, institutional
involvement, community safety, and resource allocation; and 3) analyze
potential cost offsets that can be used to reduce public expenditures
associated with chronic users persistently cycling through existing public
service providers. Revenue from the
County’s Crime Prevention Trust Fund will fund this contract. Countywide
(DC)
3. Staff recommends
motion to:
A) approve grant application to the United States
Department of Justice (DOJ), Edward Byrne Memorial Justice Assistance Formula
Grant (JAG) Program for $147,611 beginning October 1, 2018 through September
30, 2019 to fund the Palm Beach County Reentry Program; and
B) authorize the County Administrator or designee to
execute the grant award, amendments, documents, and electronic grant reporting
forms, related to this grant, on behalf of the Board of County Commissioners,
after approval of legal sufficiency by the County Attorney’s Office, and within
budget allocations.
SUMMARY: Palm Beach
County was allocated $147,611 in Federal FY 2018 (County FY19) funds as part of
the Edward Byrne Memorial Justice Assistance Grant (JAG) Direct Program (CFDA # 16.738) for expenditure through FY19.
The Criminal Justice Commission (CJC) approved recommendations made by the
CJC’s Finance Committee to allocate these funds to the existing Palm Beach
County Reentry Program created by the CJC and now operated by the Public Safety
Department, Justice Services Division. The program provides transitional
services to juveniles and adults reentering society from jail and prison. A
competitive Request for Applications (RFA) was distributed and multiple
agencies responded. The Lord’s Place, Inc. was selected as the provider for
this grant based on contracting, eligibility, project scope, budget,
experience, administration/organizational capacity and references. This grant application is due August 22, 2018. No local match is required for this grant.
Countywide (DC)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends
motion to approve: reappointment to the Fire Code Board of
Appeals and Adjustments Committee beginning October 1, 2018 through September
30, 2021.
Reappoint:
Nominee Category Seat No. Nominated By
Steven Soderlund Architect 4 Mayor McKinlay
Commissioner
Abrams
Commissioner
Burdick
Vice
Mayor Bernard
SUMMARY: The Fire Code Board of Appeals and Adjustments is maintained in accordance
with the Palm Beach County Local Amendments to the Florida Fire Prevention Code
(Ordinance 2017-043). On June 14, 2018, a memo was distributed to the
Commissioners requesting nominations to this eight member board. This board is
appointed by the Board of County Commissioners and members serve no more than
three consecutive three year terms. No other nominations were received. The
Board consists of eight members, with five seats currently filled and a
diversity count of Caucasian: 4 (80%), and African-American: 1 (20%). The
current gender ratio (male:female) is 5:0. Countywide (SB)
2. Staff recommends
motion to authorize the Mayor to execute:
A) Certificate to Non-Ad Valorem Assessment
Roll (DR-408A) forms certifying the non-ad valorem assessment roll for the
Municipal Service Benefit Unit (MSBU) for Fire Hydrant Maintenance and Rental‑Riviera
Beach and the non-ad valorem assessment roll for the MSBU for Fire Hydrant
Maintenance and Rental-Boca Raton; and
B) Certificate to Special Assessment Roll
(PBCFR-408A) form certifying the special assessment roll for the Assessment Area legally described in Section
26-110, Palm Beach County Code.
SUMMARY: MSBUs for fire hydrant maintenance and rental
for Riviera Beach and Boca Raton were established in February of 1993, as set
out in Chapter 26, Article III of the Palm Beach County Code. The current rates
as established by resolutions are $52.86 per parcel for Riviera Beach
(R98-1023) and $23 per parcel for Boca Raton (R2008-0239). Every year the
assessment roll must be certified by the Mayor of the Board of County
Commissioners, and the State Department of Revenue (DOR) form DR-408A must be
signed by the Mayor for each MSBU in order for the assessment to be included on
the property’s annual tax bill. These forms and the tape of the assessment
rolls must be submitted to the Tax Collector no later than September 15 of each
year. In June 2018, Section 26-110,
Palm Beach County Code, was established by Ordinance 2018-010 to provide for a
special assessment for 141 properties in a certain unincorporated area
(Assessment Area) that had not been previously included in the
MSBU-Riviera Beach but were receiving the same special benefit from the
Riviera Beach hydrants. Since the Property
Appraiser’s deadline had passed to process these additional parcels for the
2018 tax bill, the levy and collection process is as set forth in Section
26-110, including adoption and certification of the assessment roll and direct
billing the affected properties, until such time that the properties are added
to the tax roll as part of the MSBU-Riviera Beach. The special assessment rate
in the Assessment Area is also $52.86 per parcel (R2018-1056). Districts 4, 5 & 7 (SB)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
T. HEALTH DEPARTMENT
1. Staff recommends
motion to adopt: resolution of the Board of County Commissioners of
Palm Beach County, Florida, adopting the FY 2018/2019 budget for the Air
Pollution Control Program. SUMMARY: This resolution is required by the August 21,
1984, agreement between the Board of County Commissioners and the Department of
Health Palm Beach County (DOHPBC) to establish the annual budget for the
expenditure of fees deposited into the Air Pollution Control Trust Fund. This Program is solely supported by motor
vehicle license registration fees. The proposed FY 2018/2019 budget for the
Air Pollution Control Program from this funding source is $1,001,777 which is a
13.84% decrease from the current year budget. The decrease in budget is
primarily due to the reduction in capital expenses. This budget can be
accommodated by future revenues and a surplus in the Air Pollution Control
Trust Fund. Countywide (HH)
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to:
A) rescind Interlocal Agreement R2009-0247, dated 2/3/2009;
B) approve replacement Interlocal Agreement for network
services with the Village of Wellington for an annual revenue of $4,500;
and
C) authorize the County Administrator or designee to approve and execute Task Orders
associated with these services, up to a maximum dollar value of $50,000 per
Task Order.
SUMMARY: The Village of Wellington has an
existing Interlocal Agreement with Palm Beach County (R2009-0247) for network
services; however, no services were ever activated under this agreement. The County recommends rescinding that
agreement and replacing it with a new agreement for an initial term of one year
with automatic one-year renewals unless notice is given by either party. This
revised agreement includes updated contract terms to provide network services
and internet access to the Village of Wellington Village Hall location and will
generate $4,500 in annual revenues to the County. The Florida LambdaRail LLC has approved
connection of the Village to the Florida LambdaRail network. District 6
(DB)
2. Staff recommends
motion to approve: Addendum to Pricing Schedule FL17-1431-04 and to Pricing Schedule
FL12-0530-04, R2012-1850, to include the AT&T ECaTS Emergency Call Tracking
System (ECaTS), for a one-time cost of $36,440 and a revised recurring annual
cost of $126,816. SUMMARY: The Addendum to Pricing Schedule FL17-1431-04
will enable the County’s Public Safety Department, 911 Division, to continue to
modernize and enhance the ECaTS system through additional functionality with
new staffing level analysis capability, dashboard and text messaging
modules. The ECaTS system will be used
to analyze statistics of emergency calls made to NG911 network Public Safety Answering
Points (PSAPs) to better serve the citizens of Palm Beach County. These agreements will be appended to the
existing AT&T Master Agreement, #133405UA, approved by the Board of County
Commissioners on June 30, 2009, R2009-1055. Countywide (DB)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES (Cont’d)
3. Staff recommends
motion to approve: Amendment No. 24 to the Professional/ Maintenance
Services and Proprietary Software License Agreement with CGI Technologies and
Solutions Inc. (CGI), dated September 30, 2002 (R2002-1782) to add additional
Third Party Products, upgrade existing Third Party Products, and add associated
maintenance services for these additional Third Party Products at no additional
cost to the County. SUMMARY: Amendment No. 24
provides for the addition of CGI Advantage 1099 Reporting and for cancellation
of 1099 Convey Desktop Edition (Third Party Products). Also, Exhibit C (Proprietary Software
Maintenance Agreement) of the contract is replaced in its entirety. Advantage Financial is the enterprise
financial system for Palm Beach County and maintains accounting, budgeting,
procurement, grant and fixed asset information for all agencies serving under
the Board of County Commissioners. Countywide
(DB)
X. PUBLIC SAFETY
1. Staff recommends
motion to approve: contract for consulting/professional services with
NMS Management Services, Inc. for the period of August 14, 2018 through
September 30, 2019, to provide drug-testing services to indigent defendants on
pretrial supervised release, court ordered for random drug testing for a total
not-to-exceed amount of $58,000. Summary:
As part of the MacArthur Safety and Justice
Challenge grant program, funding was allocated to the
Public Safety Department’s Pretrial Services Office for drug testing services
to be provided to indigent defendants. In January 2018, the Pretrial
Services Office solicited proposals to provide drug testing services to
approximately 15-20 indigent pretrial individuals per week on supervision that
have been court ordered for random drug testing. Three proposals were submitted
and reviewed by a Selection Committee appointed by the John D. and Catherine T.
MacArthur pretrial subcommittee. A final selection was made on April 19, 2018,
ranking NMS Management Services Inc. as the recommended award for the contract.
Currently all defendants on pretrial supervised
release that have been court ordered for drug testing are required to pay for
their drug testing which ranges from $20 to $65 per test. Indigent defendants,
which make up 85% of the pretrial population, could not afford to pay for the
drug tests and their case would result in a violation of pretrial release with
a warrant for their re-arrest. Having this contract in place will provide for
funding for approximately 960 indigent defendants’ drug testing services at 14
testing locations throughout the county annually. Countywide (LDC)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
2. Staff recommends
motion to receive and file: five Grant
Adjustment Notices (GAN) #8D: Personnel Change; #009: Alternate Point of
Contact; #010: Public Service Announcement; #011: Public Service Announcement;
and #012: Public Service Announcement; and Training Materials; with the US
Department of Justice (DOJ), Office on Violence Against Women (OVW), Grants to
Improve Criminal Justice Response Program (ICJR) (2017-WE-AX-0034), which
facilitated administrative filing and approvals through May 31, 2018. Summary: As per grant guidelines, certain expenditures
and work product require approval from the OVW ICJR grant manager. The approval process is facilitated by
drafting a GAN and submitting it through the OVW’s Grant Management web
portal. GAN #8D denied the request of
personnel change for the Grant Coordinator position. The GAN was denied because it was not
necessary; the initial budget reflected the change. GAN #009 approved the
request to add local Grant Coordinator as an alternate point of contact. GAN #010 approved a public service
announcement to increase awareness and accessibility of victim services to the
Haitian and Hispanic communities. GAN
#011 approved a public service announcement to increase awareness and
accessibility of victim services to lesbian, gay, bisexual or transgendered individuals. GAN#012 approved the Clergy Toolkit and a
public service announcement to increase awareness and accessibility to victim
services to African-Americans. R2014-1633 authorized the County Administrator
or designee to execute future awards, contract, sub-recipient agreements and
sub contracts and amendments/modifications utilizing funding from the DOJ, OVW
on behalf of the Board of County Commissioners. Countywide (LDC)
3. Staff
recommends motion to approve: one “At Large” Appointment to the Emergency Medical Services Advisory Council (EMS
Council) for the term from August 14, 2018, to September 30, 2019.
|
Nominee |
Seat |
Designation |
Nominated by |
|
Drew Reyburn |
17 |
PBC Council
Firefighters |
Professional
Firefighters of PBC |
Summary: Per
Resolution R2014-0100, the Board of County Commissioners approved a
representative make-up of the EMS Council to include 20 members. 13 members are representatives of the various
components of the EMS system with specific requirements and seven members are
Commission District Consumer appointments. The previous nominee for this seat
has resigned and a letter was sent to the Professional Firefighters of Palm
Beach County for a new nominee who will complete the former nominee’s Council term.
The one nominee is a Caucasian male.
With the appointment to this seat, the EMS Council will have 19 seats
filled. The EMS Council will have a diversity count as follows: African-American:
3 (16%) and Caucasian: 16 (84%). The gender ratio (male: female) will be
8:11. Countywide (LDC)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN
1. Staff recommends
motion to:
A)
ratify Palm Tran’s
Grant & Capital Analyst’s July 6, 2018, electronic execution of a Grant
Agreement with the Federal Transit Administration (FTA) pertaining to FTA
Federal Award Identification Number (FAIN) FL-2018-042-00, in the amount of
$5,241,130, and FTA Grant Application Project Number FL-90-X881-01 approved by
the Board of County Commissioners for filing with the FTA on June 21, 2016; and
B)
receive and file
electronically executed Federal Transit Administration (FTA) Award 1098-2018-1
for $5,241,130 (R-2016-0823);
and
C) approve upward
budget amendment
of $238,881 in Palm Tran’s Grants Fund 1341 to recognize the actual grant award
amount.
SUMMARY: On June 21, 2016, the application for FY2015 Section 5307 funds for
$5,241,131 was approved by the Board of County Commissioners (BCC)
(R2016-0823). The application
(FL-90-X881-01) requested funds for Replacement of Fixed Route buses that have
reached their useful life $1,218,287, Palm Tran’s South County facility
expansion/renovation $3,022,844, and
bus shelter expansion project $1,000,000.
The funds have been awarded under the new FTA Transit Award
Management System (TrAMS), and assigned Federal Award Identification Number
(FAIN) FL-2018-042-00. In accordance
with County PPM CW-O-051, all delegated contracts/ agreements/grants must be
submitted by the initiating Department as a Receive and File agenda item. The executed document is now being submitted
to the BCC to allow the Clerk’s Office to receive and file. Countywide (DR)
2. Staff recommends
motion to:
A) receive and file executed grant
agreement with the Florida Commission for the Transportation Disadvantaged
(CTD), effective from July 1, 2018 to June 30, 2019, in the amount of $4,271,633
for the Trip & Equipment Grant Program (CSFA 55.001) to provide Palm Tran
Connection Service (Connection) trips and discounted daily and monthly fixed
route passes; and
B) approve budget amendment of $4,132,806 in Palm Tran’s Operations Fund 1340 to
recognize the actual grant award amount;
SUMMARY: On July 10, 2018, the grant application,
standard assurances and grant agreement for the Trip and Equipment Grant
was approved by the Board of County Commissioners (BCC). The agreement has been approved and fully
executed by the CTD. The executed document is now being submitted
to the BCC to allow the Clerk’s Office to receive and file it in accordance
with County PPM CW-O-051. Since June 1999, the BCC has received annual funding
from the State of Florida through the CTD to provide opportunities for
non-sponsored transportation disadvantaged citizens,
not covered under ADA regulations. These
funds help transportation disadvantaged to obtain access to transportation for
daily living needs when they are not sponsored for that need by any other
available federal, state or local funding source. Palm Tran Connection and Palm Tran Fixed
Route provide these services. It is
estimated over 2,500 county residents will utilize this program by taking
136,000 annual trips on Connection. Additionally, 2,700 county residents will
utilize this program on fixed route service using monthly passes. For FY2018-19, the County has been awarded
$3,844,470, which requires a local match of 10% or $427,163 for a total grant
agreement of $4,271,633. The total
anticipated cost to provide TD Service is $5,922,395, which requires the County
to overmatch $1,650,762 in order to maintain the program at its current level.
Countywide (DR)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
1. Staff recommends
motion to receive and file: Amendment No. 1 to
the Behavioral Health Cooperative Agreement (Amendment No. 1)
(R2017-1608) with the School Board of Palm Beach County, Florida (School
District) to provide school based therapeutic services to students and families
attending schools in Palm Beach County to extend the term for an additional
year to June 30, 2019, at no additional cost
to the County. SUMMARY: On
October 17, 2017, the Board received and filed the Behavioral Health
Cooperative Agreement and Contract/Agreement Addendum (Agreement) that allows
the Youth Services Department’s Residential Treatment and Family Counseling
Division to provide on-campus individual, family and/or psycho-educational
group therapy services to students and their families based on referrals
received from School District personnel at 16 schools identified by the School
District and the County. This Amendment No. 1 extends the term of the Agreement
for one year for the period June 1, 2018 through June 30, 2019. On June 5,
2001, Agenda Item No. 3X-2 authorized the County Administrator or designee to
execute future standard Cooperative Agreements with the School District on
behalf of the Board of County Commissioners, after approval of legal
sufficiency by the County Attorney’s Office, and within budgeted allocations. Countywide
(HH)
2. Staff recommends
motion to approve:
A)
contract for
Consulting/Professional Services with United Way of Palm Beach County, Inc.
(United Way) for the period August 14, 2018 through September 30, 2019, in an
amount of $78,100, for Achieve Palm Beach County; and
B)
budget transfer of $78,100 in the General Fund from the Head Start Match
reallocation (Unit 1451) for new evidence-based/promising programming to fund
the cost associated with this Contract.
SUMMARY: The Free Application for Federal Student Aid
(FAFSA) completion rate at high schools in Palm Beach County varies from 35 to
70 percent of graduating seniors, with students attending Title 1 schools
lagging behind other schools. Achieve
Palm Beach County, through the United Way, seeks to change these
statistics by providing mobile FAFSA labs through the purchase of 60 tablets,
and by also training and engaging key communicators, parents and other
community representatives to host FAFSA support sessions. This project is
designed to address equitable access to information and provide the tools
necessary for successful FAFSA completion.
In addition, a Student Urgent Relief Fund (SURF) to provide emergency
relief for students to address crises that may interfere with college
persistence, plus Mentor Center mini-grants will be available to organizations
that work primarily with students on college access, preparation and/or overall
school success. As an exception to Palm Beach County Administrative Code Rule
305.02 and County policy, approval of this contract will allow the County to
provide an advance one-time payment of $10,000 to establish the SURF fund so
that funds would be available for the upcoming fall college term. Countywide
(HH)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
CC. INTERNAL AUDIT
1. Staff recommends
motion to receive and file:
A) Audit reports reviewed by the Audit Committee at its June 20, 2018
meeting as follows:
1. 18-04 Public Safety Department Animal Care
& Control Division – Internal
Controls Review
2. 18-05 Administration/Multiple Departments
– Infrastructure Sales Surtax Program
Review of Internal Controls
B) Audit Recommendation Status Follow-up Report as of May 15, 2018.
SUMMARY: County Code Section
2-260.16 requires the Internal Audit Committee to review audit reports prior to
issuance. County Code Section 2-463
requires the County Internal Auditor to send those reports to the Board of
County Commissioners. At its meeting on
June 20, 2018, the Committee reviewed and authorized distribution of the audit
reports, as well as the Audit
Recommendation Status Follow-up Report as of May 15,
2018. We are submitting these
reports to the Board of County Commissioners as required by the County Code. Countywide
(DB)
2. Staff recommends
motion to appoint: the following individuals to the Internal Audit
Committee:
|
Seat No. |
Nominee |
Seat Requirement |
Term |
|
4 |
Nam Nguyen |
Not seat specific |
Expires 9/30/21 |
|
Alternate |
Adair Barton |
Not seat specific |
Expires 9/30/20 |
All members of the Internal Audit Committee (Committee) are required to
be citizens of the County, independent of County operations and officials, with
experience in business or finance; government accounting, auditing, operations
or financial management; or other relevant experience. SUMMARY: At its June
20, 2018 meeting, the Committee unanimously recommended the reappointment of
Mr. Nguyen to Seat 4 and the appointment of Mr. Barton to fill the vacancy in
the Alternate Seat. If reappointed, Mr. Nguyen will serve a three-year term
ending September 30, 2021. If appointed,
Mr. Barton will serve the balance of the current three-year term ending
September 30, 2020. The audit committee
has five full member seats and one alternate member seat. Following Mr.
Nguyen’s reappointment and Mr. Barton’s appointment, the five full member seats
and the alternate member seat will be filled.
Diversity count will be: Caucasian: 3 (50%), Asian American: 1 (16%),
African American: 1 (16%), and Hispanic: 1 (16%). The gender ratio (male: female) will be 4:2.
Mr. Nguyen is Asian American; Mr. Barton is a Caucasian male. Countywide (DB)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
DD. SHERIFF
1. Staff recommends
motion to approve: budget
transfer of $365,880 from the Law Enforcement Trust Fund (LETF) to the Palm
Beach County Sheriff’s Office (PBSO). SUMMARY: Florida Statute 932.7055(5) provides
that the seizing agency shall use forfeiture proceeds for school resource
officer, crime prevention, safe neighborhood, drug abuse education and
prevention programs, or for other law enforcement purposes, which include
defraying the cost of protracted or complex investigations, providing
additional equipment or expertise, purchasing automated external
defibrillators, and providing matching grant funds. F.S. 932.7055(5) also
requires that no less than 25% of the LETF’s previous year’s revenues be used
for the support or operation of drug treatment, drug abuse education, drug
prevention, crime prevention, safe neighborhood and school resource officer
programs of various non-profit organizations. The PBSO’s FY 2018 donation requirement
is $302,934. The PBSO’s support of these programs exemplifies its strong
commitment to the prevention and reduction of crime throughout the communities
it serves and its desire to put money back into these communities to support
organizations that provide such services. The
year-to-date transfer for all donations to outside organizations after approval
of this item is $977,380. The
funds requested are to aid PBSO and qualified organizations that meet the
requirements set forth in F.S. 932.7055. Use of LETF requires approval by the
Board, upon request of the Sheriff. The
current State LETF balance is $1,319,355. Approval of this request will reduce
the State Law Enforcement Trust Fund balance to $953,475. The PBSO certifies that
the use of these funds is in accordance with F.S. 932.7055. Below is a table indicating the organizations
the PBSO seeks to fund and the corresponding amount of funding proposed per
respective organization or agency. No
new positions are needed and no additional County funds are required. Countywide (DC)
|
ORGANIZATION |
AMOUNT |
|
2-1-1 Palm Beach Treasure
Coast, Inc. |
$30,000 |
|
A Child Is Missing, Inc. |
$5,000 |
|
Alzheimer's Community
Care, Inc. |
$5,000 |
|
Big Dog Ranch Rescue,
Inc. |
$25,000 |
|
Boys & Girls Clubs of
Palm Beach County, Inc. (Neil Hirsch Family - Wellington) |
$5,000 |
|
Boys & Girls Clubs of
Palm Beach County, Inc. (Teen Center - Belle Glade) |
$15,000 |
|
Center For Child
Counseling, Inc. |
$5,000 |
|
Child Rescue Coalition,
Inc. |
$15,000 |
|
Clinics Can Help, Inc. |
$10,000 |
|
Crime Stoppers of Palm
Beach County, Inc. |
$25,000 |
|
Cultural Council of Palm Beach County, Inc. |
$5,000 |
|
Florida Crime Prevention
Association, Inc. |
$7,000 |
|
Florida Fishing Academy,
Inc. |
$5,000 |
|
Girls Scouts of Southeast
Florida, Inc. |
$10,000 |
|
HACER Ministry, Inc. |
$20,000 |
|
Palm Beach County Fishing
Foundation, Inc. |
$3,880 |
|
Palm Beach County
Sheriff's Foundation, Inc. (Shop with a Cop) |
$45,000 |
|
Urban League of Palm Beach County, Inc. |
$100,000 |
|
West Palm Beach Library
Foundation, Inc. |
$25,000 |
|
Zoological Society of the
Palm Beaches, Inc. |
$5,000 |
|
|
|
|
Total Amount |
$365,880 |
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
DD. SHERIFF
2. Staff recommends
motion to:
A) receive and file
Grant Modification 5, dated July 5, 2018, with the
Office of National Drug Control Policy to provide an additional $38,620 in
grant funds for the Palm Beach County Narcotics Task Force; and
B) approve budget amendment
of $38,620 in the Sheriff’s Grant Fund.
SUMMARY: The Board of
County Commissioners (BCC) accepted this grant award for $90,354 on March 14,
2017(R2017-0355). On August 15, 2017, the BCC accepted Grant Modification #1,
which provided an additional $67,331 in reimbursable funding to support
additional overtime expenses and equipment costs (R2017-1089). On October 17,
2017, the BCC accepted Grant Modifications #2 and Grant Modification #3, which
combined provided an additional $50,000 in reimbursable funding to support
operating expenses. On April 10, 2018, the BCC accepted Grant Modification #4
which provided an additional $36,619 in reimbursable funding (R2018-0592). This
Grant Modification #5 will provide an additional $38,620 in reimbursable
funding for equipment costs. There is no match requirement associated
with this award. Countywide (LDC)
EE. MEDICAL
EXAMINER
1. Staff recommends
motion to:
A) receive and file subrecipient agreement for Federal grant funding
assistance through Florida’s administering agency: the Florida Department of Law Enforcement
(FDLE) in the amount of $2,547 to purchase 2x objective microscope lenses for
the period March 30, 2018 through December 31, 2018; and
B) approve downward budget amendment of $453 in the general fund to adjust the
budget to reflect the actual grant award of $2,547.
SUMMARY: The
United States Department of Justice, Office of Justice Programs, National
Institute of Justice has awarded the FY2017 Paul Coverdell Forensic Sciences
Improvement Act Formula Grant Program, CFDA No. 16.742; Federal grant award
number 2017-CD-BX-0010, to the Palm Beach County Medical Examiner’s Office,
through the FDLE. The grant funding will
be used to purchase 2x objective microscope lenses used in histologic
examination of human tissue. Presently,
four of the microscopes do not have a 2x objective which is critical in making
pathologic diagnosis. On June 4, 2013
(R2013-0704), the County Administrator or designee was authorized to execute
future grant agreements, amendments, and modifications with the FDLE. No County
match is required for this grant. Countywide (LDC)
AUGUST 14, 2018
3. CONSENT
AGENDA APPROVAL
EE. MEDICAL
EXAMINER (Cont’d)
2. Staff recommends
motion to:
A) receive and file Purchase Order
(B31712) from the Florida Department of Health for the Florida Enhanced State
Opioid Overdose Surveillance (FL-ESOOS) Program to provide comprehensive and
specialized toxicology testing services for the period May 11, 2018 through
August 31, 2018 in the amount of $31,485; and
B) approve budget amendment
of $31,485 the general fund to recognize the supplemental grant funding.
SUMMARY: The
Center for Disease Control and Prevention (CDC) established the FL-ESOOS to
enable states to develop and adapt surveillance systems to address the rising
rate of overdoses attributable to opioids.
Florida is among the states funded in 2017. The County was awarded $31,485 from the FL-ESOOS program
supplement (CFDA # 93.136). The PBC
Medical Examiner’s Office will provide pertinent surveillance data specific to
the opioid crisis to the Florida Department of Health, toxicology testing. This
information will include the results from comprehensive primary, enhanced and
specialized toxicology testing services, over and above normal operating
levels, for all suspected opioid-involved overdose deaths within Florida’s
Medical Examiner District 15. The
statistical data provided will help in the development of a surveillance system
to address the rising rate of overdoses attributable to opioids and provide
supplemental funding to the Medical
Examiner’s Office which offsets some of the increased toxicology costs. No County match is required for this grant. Countywide
(LDC)
FF. TOURIST
DEVELOPMENT COUNCIL
1. Staff recommends
motion to appoint: member “At-Large” to the Tourist Development
Council to complete the one-month remainder of the term left vacant by West
Palm Beach Commissioner Sylvia Moffett and appoint Commissioner James to a full
four-year term.
Appointment Seat
# Term Nominated
by
Commissioner Keith
James At-Large 8/14/18-9/30/22 City of WPB
SUMMARY: The Tourist
Development Council (TDC) was established by Resolution No. R-81-275, adopted
March 3, 1981; Chapter 125.0104 F.S. “The Levy of a Tourist Development Tax
pursuant to the “LOCAL OPTION TOURIST DEVELOPMENT ACT,’ Palm Beach County Code
117-111. This Code sets up the nine
member Tourist Development Council. One
member shall be the Chair of the BCC or designee who shall serve as the Chair
of the Council. Of the remaining eight
members appointed by the BCC; two members shall be elected municipal officials,
one of whom shall be from the most populous municipality in Palm Beach County.
Keith James is a current commissioner of the City of West Palm Beach, the most
populous municipality in Palm Beach County. Commissioner Keith James represents
District 4 in West Palm Beach and has been selected to serve on the Tourist
Development Council and represent the City of West Palm Beach to complete
Sylvia Moffett’s term expiring on 9/30/18 and to an additional four-year term
expiring 9/30/22. The TDC has eight member seats currently filled and a
diversity count of Caucasian: 6 (75%) and African-American 2 (25%). The gender
ratio (male/female) is 5:3. TDC Countywide (DW)
* * * * * * * * * * * *
AUGUST 14, 2018
4. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. ENGINEERING & PUBLIC WORKS
Item 4A-1 Continued from June 18, 2018 BCC meeting
1. Staff recommends
motion to:
A) approve utility easement for Florida Power &
Light Company (FPL) over a portion of the northern half of the right-of-way for
Canary Palm Drive (Abandonment Site), as shown on the plat of Golf Vista PUD,
Plat Book 31, Page 6, Public Records, Palm Beach County (County);
B) approve utility easement for AT&T Florida
(AT&T) over the abandonment site;
C) approve utility easement for Comcast of
Florida/Georgia/Pennsylvania, L.P. (Comcast) over the abandonment site;
D) approve utility easement for the City of Boca Raton
(City) over the abandonment site; and
E) adopt resolution abandoning any public interest in
the abandonment site.
SUMMARY: Approval of
the utility easements and adoption of the resolution will allow the County to
vacate its interest in the abandonment site, a 24-foot wide portion of the
Canary Palm Drive right-of-way, from Golf Vista Way southeasterly approximately
605 feet to Palm D’Oro Road. It is located west of Military Trail, southwest of
Camino Del Mar and approximately 800 feet north of SW 18th Street. District
4 (LBH)
2. Staff recommends
motion to adopt: resolution to abandon any public interest in the east one-foot portion of a 12-foot wide
drainage easement lying within Lot 19, Block 2 as shown on Plat No. 2
Meadowbrook, Plat Book 26, Page 169, Public Records of Palm Beach County. SUMMARY:
Adoption of this resolution will eliminate the public interest in a one-foot
portion of the existing drainage easement where an error in construction caused
an encroachment. The remaining 11-feet under the drainage easement is
sufficient for the public drainage needs. The petition site is located north of
Belvedere Road and east of Jog Road. District
2 (LBH)
AUGUST 14, 2018
4. PUBLIC
HEARINGS – 9:30 A.M. (Motion to receive and file: Proof of publication)
B. PLANNING, ZONING & BUILDING
1. Staff recommends
motion to adopt: ordinance
of the Board of County Commissioners (BCC) of Palm Beach County, Florida,
amending Chapter 14 of the Palm Beach County Code (Ordinances 2003-051,
2005-061, 2009-009, and 2012-008) pertaining to property maintenance; amending
Section 14-3 (Duties and Powers of the Code Official); amending Section 14-22
(General Definitions); amending Section 14-31 (General); amending Section 14-32
(Exterior Property Areas); amending Section 14-36 (Extermination); amending
Section 14-61 (Definitions); amending Section 14-62 (Nuisances Declared);
amending Section 14-63 (Nuisance To Be Abated); amending Section 14-64
(Procedure For Enforcement); amending Section 14-67 (Notice Of Assessment);
providing for savings clause; providing for repeal of laws in conflict;
providing for severability; providing for inclusion in the Code of Laws and
Ordinances; providing for enforcement; providing for penalty; providing for
captions; and providing for an effective date.
SUMMARY: This
ordinance revises provisions in the Property Maintenance Code (PMC) to improve
public safety and welfare, provide for definitions consistent with recent Unified Land Development Code (ULDC) changes,
ensure that developed and vacant properties and abandoned golf courses meet minimum
maintenance requirements, update swimming pool barrier requirements, require
owners of multiple occupancy structures to provide for extermination within the
structure and make changes recommended by the County Attorney’s Office. Based
on multiple discussions with the BCC with regard to abandoned golf courses,
this Ordinance requires grass, weeds and low-growing vegetation on
abandoned or inactive golf courses to be mowed to seven inches on the first 25
feet from the property line and 18 inches on the remainder of the property. On
July 10, 2018, the BCC held a preliminary reading of this ordinance and
authorized advertising for public hearing. Unincorporated (SF)
AUGUST 14, 2018
4. PUBLIC
HEARINGS – 9:30 A.M. (Motion to receive and file: Proof of publication)
C. PALM TRAN
1. Staff recommends
motion to adopt: resolution of the Board of County Commissioners (BCC)
of Palm Beach County, Florida, approving
the Title VI Service and Fare equity analyses required by the Federal
Transit Administration showing that the major service changes to the Palm Tran
Network have no disparate impact to either minority or low-income populations
and approving the recommended major service changes proposed by the Route
Performance Maximization initiative with an effective date of September 30,
2018. SUMMARY: In order to better serve Palm Beach
County, Palm Tran has undertaken the Route Performance Maximization (RPM)
initiative that will result in a more direct, efficient and usable system in
Palm Beach County. The new network proposal, using existing resources, will
provide Palm Beach County residents with more convenient and faster service to
key employment, educational and economic centers throughout the county. The Palm Tran team has been working diligently for more
than two years to develop a new fixed route bus network based on feedback that
we have received through customer concerns over the years and more recently, through
a robust outreach/input effort that has taken place since April 2018. Palm
Tran kicked off Phase 1 of RPM in May 2017 and completed it in November
2017. Phase 2 of RPM consisted of bus
network modifications, schedule and bus stop location adjustments, and public
outreach. Phase 2 public outreach incorporated the feedback as part of the new
route network, including a public hearing at the Palm Tran Service Board (PTSB)
on June 28, 2018 where the proposed changes were unanimously approved by the
board. Additional outreach and customer education of the bus route
changes will occur from August 2018 through November 2018 (Adams Consulting
Group handled the public outreach and Tindale Oliver consulted on the technical
components of the project). In accordance with Federal Transit Administration
guidelines, all grant recipients are required to adopt a Title VI program. Palm
Tran’s Title VI program update, which was approved by the BCC on September 24,
2013, requires an equity analysis to be conducted in conjunction with all major
service changes. Tindale Oliver conducted the analysis and there is no
disparate impact to low-income or minority populations. The Title VI analysis
was presented to the PTSB on July 26, 2018 and was unanimously approved by the
board. Countywide (DR)
* * * * * * * * * * * *
AUGUST 14, 2018
A. COUNTY ATTORNEY
1. Staff recommends motion to adopt: resolution calling for a referendum to be held on November 6, 2018 for the purpose of submitting to the duly qualified electors of Palm Beach County, Florida a question regarding the School Board of Palm Beach County, Florida’s authority to levy 1.00 mills for operational purposes of non-charter district schools for the next four fiscal years beginning July 1, 2019 and ending June 30, 2023; providing for notice of election; providing for an official ballot; providing for absentee voting and early voting; providing for referendum results; providing for severability and providing an effective date. SUMMARY: On July 18, 2018, the School Board of Palm Beach County (School Board) adopted a resolution directing the Board of County Commissioners to call an election where voters may grant the School Board the authority to levy 1.00 mills of ad valorem millage for non-charter district school operational purposes from July 1, 2019 to June 30, 2023. Adoption of this resolution is statutorily required for the referendum to be held. Countywide (DB)
2. Staff recommends motion to adopt: resolution of the Board of County Commissioners of Palm Beach County, Florida, instructing the Tax Collector of Palm Beach County (Tax Collector) not to mail notices to any taxpayer when the amount shown on the tax notice is less than 15 dollars and instructing the Palm Beach County Property Appraiser not to make an extension on the tax roll for any parcel for which the tax will amount to less than 15 dollars; repealing and replacing Resolution No. R78-663. SUMMARY: Pursuant to Section 197.212, Florida Statutes, the county Tax Collector is authorized to recommend to the Board of County Commissioners (BCC) adoption of a resolution instructing the Tax Collector not to mail tax notices to a taxpayer if the amount of taxes shown on the tax notice is less than an amount up to 30 dollars. The Tax Collector has made such recommendation to the County, requesting the minimum bill amount to be increased from the present amount of five dollars to 15 dollars. In addition, the above referenced statute requires the resolution to instruct the Property Appraiser that he or she may not make an extension on the tax roll for any parcel for which the tax would amount to less than that recommended by the Tax Collector, not to exceed 30 dollars. Countywide (JB)
3. Staff recommends motion to approve: Interlocal Agreement (Agreement) with the Town of Loxahatchee Groves (Town) allowing for the Town, through the Loxahatchee Groves Water Control District (District), to continue to provide water control, drainage, and road maintenance services (Services) to real property located in unincorporated Palm Beach County and to collect the costs of providing the Services. SUMMARY: The District was an independent special district that provided Services and levied special assessments for all properties within its jurisdictional boundaries, which included several properties in unincorporated Palm Beach County. On June 25, 2018, the owners of the properties within the District voted to convert the District to a dependent district of the Town. As a result, the District’s jurisdictional limits became that of the Town. The properties located in unincorporated Palm Beach County, within the former boundaries of the District, continue to be connected to the District’s Services. The Agreement permits the Town, through the District, to continue to provide Services to those properties and to collect the costs of such Services as permitted by law, including through special assessments. District 6 (DB)
AUGUST 14, 2018
5. REGULAR AGENDA
B. ADMINISTRATION
1. Staff recommends
motion to:
A) adopt resolution by the Board of County Commissioners of Palm Beach County,
Florida, recommending approval of Project Mercury, a company authorized to do
business in the State of Florida, as a Qualified Target Industry (QTI) business
pursuant to s.288.106, Florida Statutes; providing for local financial support
for the Qualified Target Industry Tax Refund Program not to exceed $45,000 over
a six year period; providing for severability; and providing for an effective
date; and
B) conceptually approve Economic Development Incentive for Project Mercury in the
form of a cash incentive over six years, in an amount not to exceed $45,000.
SUMMARY: Project Mercury, a provider of emergency response systems, is
contemplating expanding their facility in Palm Beach County or moving to
Alabama. The project will invest $3.6
Million to improve and equip an existing facility and create 150 new jobs over
a three year period at an annualized average wage of $53,298. The project also will retain 198 existing
jobs. The estimated five year local economic impact is $295 Million. The
business qualifies for the Qualified Target Industry (QTI) Tax Refund program
which continues to be funded by the Florida Legislature. The Company is being offered a $450,000 incentive. Of this amount, $360,000 is from the State of
Florida and $90,000 is a required match from local government entities. Palm Beach County and the City of Boca Raton
will equally share the required local match.
Palm Beach County’s portion of the local match will be provided as a
cash grant in an amount not to exceed $45,000. The incentive will be provided
over a period of six years provided the project meets the State of Florida
requirements. Palm Beach County’s grant
will be paid according to the State’s QTI Refund Schedule, and will be secured
by a letter of credit or cash bond. The Company will be required to enter into
a formal agreement memorializing their commitments and establishing terms under
which the local match will be disbursed.
The company name will be disclosed at such time. District 4 (JB)
AUGUST 14, 2018
5. REGULAR AGENDA
C. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to:
A) adopt ordinance of the Board of County Commissioners of Palm Beach County,
Florida, revoking the Ad Valorem Tax Exemption granted to Sikorsky Aircraft
Corporation by Ordinance No. 2016-033; providing for title; providing for
enactment authority; providing for revocation of exemption/recovery of funds;
providing for repeal of laws in conflict; providing for severability; providing
for inclusion in the Code of Laws and Ordinances; providing for captions and
providing for an effective date; and
B) receive and file termination of an Economic Development
Incentive Agreement (R2015-0950) with Sikorsky Aircraft Corporation.
SUMMARY: On July 21, 2015, the Board of County Commissioners (Board) approved an
Economic Development Incentive Agreement (EDI Agreement) with Sikorsky Aircraft
Corporation (Sikorsky) (R2015-0950). The EDI Agreement provided an Ad
Valorem Tax Exemption of up to $128,575 over a three year period as well as an
$18,200 cash incentive. Per the Economic Development Ad Valorem Tax
Exemption Ordinance of Palm Beach County (Ordinance 2013-022), Sikorsky filed
an application with the Palm Beach County Property Appraiser for an Ad Valorem
Tax Exemption. On June 21, 2016, the Board approved the application and
approved Ordinance 2016-033, granting and establishing an exemption from Ad
Valorem taxation of 100% of the assessed value of the net increase in
qualifying tangible personal property acquired and added improvements to real
property by Sikorsky. Although Sikorksy
met the Agreement’s job creation and maintenance requirements, it was not able
to document compliance with the job advertising requirements. Rather than
request a waiver from the requirement, Sikorksy intends to return all incentives
provided to date. On July 26, 2018, Sikorsky formally requested from the
State withdrawal from the Qualified Target Industry Program and
Agreement. This necessitates the revocation of the approved exemption,
termination of the EDI Agreement, and the recovery of any taxes waived pursuant
to Ordinance 2013-022 and Ordinance 2016-033. No cash incentives were
paid to Sikorsky. District 1 (JB)
D. OFFICE OF FINANCIAL MANAGEMENT AND BUDGET
1. Staff recommends
motion to adopt: resolution of the Board
of County Commissioners of Palm Beach County, Florida, amending Resolution No.
R2017-0359, approving revisions to the Investment Policy, and providing for an
effective date. SUMMARY: On June 26,
2018, the County Investment Policy Committee recommended that the County amend
its Investment Policy to increase the cap on potential investment in bonds,
notes, or instruments backed by the full faith and credit of the government of
Israel from 3% to 5%. The recommended
revision is on page 11 of Exhibit A to the proposed Resolution of this agenda
item. Countywide (DB)
AUGUST 14, 2018
5. REGULAR AGENDA
E. LIBRARY
1. Staff recommends
motion to approve: request to
submit a letter of participation to support Florida Atlantic University on its
grant proposal to the National Institute of Health titled “Increasing Research Participation in Alzheimer Disease Clinical
Studies.” SUMMARY: Florida Atlantic University is proposing as
part of this grant proposal to test a novel, strategic health-literacy social
messaging campaign. In collaboration with public library systems in Palm Beach
and Broward Counties, they will disseminate evidence-based, tailored public health
messages and health education resources regarding brain health participation in
clinical research in Years 1-2 and disseminating to a national sample of libraries
in Year 3. Should the National Institute of Health fund the grant proposal, the
Palm Beach County Library System will make
available librarians for an inter-professional training program. This training will include didactic content,
case studies, and role-playing simulation cases. The librarians would be raising awareness in
the community about brain health and Alzheimer’s disease and providing tools
and consumer health resources. For this part, the Library will be compensated
at $25,000 per year for the entire three-year duration of the grant. In addition, a librarian from Palm Beach County
Library System’s Consumer Health Information Service will serve as an
active member of the research team. This
research effort will be compensated at $15,000 per year for each of the three
years of the grant. Librarians will not be
recruiting older adults into research projects nor will they be substituting
for medical judgment or decision-making. If the grant is awarded, the Library
Department will come back to the Board to present an agreement with FAU laying
out all of the terms and conditions. Countywide (AH)
* * * * * * * * * * * *
AUGUST 14, 2018
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
AUGUST 14, 2018
7. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."