September 18, 2018
9:30am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
SEPTEMBER 18, 2018
PAGE ITEM
20 3E-1 REVISED MOTION: Staff
recommends motion to approve: three reappointments
and two appointments to the Citizens Advisory Committee on Health and Human Services
(CAC/HHS) for a three year term, effective October 1, 2018.
Seat No. Reappointments Seat
Requirement Term Ending Nominated By
1 Charles R. Palo A
Component of the 09/30/21 Mayor McKinlay
Health and Human
Services Comm.
Kerner
System of Care Comm.
Abrams
Comm.
Berger
Comm.
Burdick
CAC/HHS
4 Christine E. Koehn A
Component of the 09/30/21 Mayor McKinlay
Health and Human
Services Comm.
Kerner
System of Care Comm.
Abrams
Comm.
Berger
Comm.
Burdick
CAC/HHS
7 Barbara Jacobowitz A
Component of the 09/30/21 Mayor McKinlay
Health and Human
Services Comm.
Kerner
System of Care Comm.
Abrams
Comm.
Berger
Comm.
Burdick
CAC/HHS
Seat No. Appointments Seat Requirement Term
Ending Nominated By
5 Carlos Poveda A
Component of the 09/30/21 Mayor McKinlay
Health and Human
Services Comm.
Kerner
System of Care Comm.
Abrams
Comm.
Berger
Comm.
Burdick
CAC/HHS
10 Heather Tate-Boldt A
Component of the 09/30/21 Mayor McKinlay
Health and Human Services Comm. Valeche
System of Care Comm.
Kerner
Comm.
Abrams
Comm.
Berger
Comm.
Burdick
CAC/HHS
23 3E-5 REVISED MOTION: Staff recommends motion to: …
C) approve budget amendment of $2,278,755320 in the
Division of Senior Services (DOSS) Administration Fund to align the budget to
the actual grant award. (Comm Svs)
27 3H-1 DELETED FOR FURTHER STAFF REVIEW: Staff
recommends motion to approve: A) Construction
Manager at Risk (CMAR) contract with Collage Design and Construction Group,
Inc. for the Canyon District Park project; and… (FDO)
45 3N-1 MOVED TO REGULAR/NOW 5G-1
52 3AA-2 REVISED MOTION: Staff recommends motion to
approve: first amendment to Contract R2017-19749, between the
Board of County Commissioners of Palm Beach County, Florida (BCC) and
Federation Transportation Services, Inc., for the provision of financial
assistance in the amount of $135,313, for one-way trips for disabled and transportation
disadvantaged individuals and extending the agreement through September 30,
2019. (Palm Tran)
53 3AA-4 REVISED MOTION: Staff recommends motion to
approve: a) the one time purchase of 241 Sun Pass mini transponders for
Palm Tran Connection’s use of the Florida Turnpike on Balance Sheet Account
(BSA) # 0001-1550-0002; b)
and authorize the transfer increase of an additional
the deposit in the amount of $5,000 to Revenue & Cash Management
to in BSA #0001-1550-0002 to be held on account for Palm Tran’s use
of the Florida Turnpike; c) and authorize the annual not to exceed amount of
$60,000 for toll usage. (Palm Tran)
61 3DD-5 DELETED
FOR FURTHER STAFF REVIEW: Staff recommends motion to approve: first amendment to the Agreement (R2017-0932) with Global Spectrum,
L.P. (Operator), a Delaware Limited Partnership, doing business as Spectra
Venue Management (Spectra Venue), for the operation and management of the Palm
Beach County Convention Center (Convention Center) to increase funding in the
amount of $264,000 for operating expenses under Article 9 Section 3.1 which
provides 2 months of budgeted operating expenses that are deposited into the
Facility Operating Account under the terms of the Convention Center Operating
Agreement. (TDC)
65 5D-3 DELETED FOR FURTHER STAFF REVIEW: Staff recommends motion to approve: preliminary reading
and advertise for public hearing on October 16, 2018 at 9:30 a.m., an ordinance
of the Board of the County Commissioners of Palm Beach County, Florida,
amending the Palm Beach County Code, Chapter 15, Article III, The Palm Beach
County Ordinance for Housing and Places of Public Accommodation. (County
Attorney)
65 5D-4 ADD-ON/REVISED MOTION: Staff recommends a motion to approve: resolution initiating the Intergovernmental
Dispute Resolution Florida Governmental Conflict Resolution process
regarding the challenge to West Palm Beach’s proposed comprehensive plan
amendment creating the Okeechobee Business District. (County Attorney)
66 5F-1 REVISED MOTION: Staff recommends motion to: A) conceptually
approve Economic Development Incentive for Project Paper in the form of an
Ad Valorem Tax Exemption up to $4978,873 over a ten year period;
and… (HES)
67 6A-1* REVISED MOTION: Staff
recommends motion to approve: one
At-Large appointment of
Tinuade (Tinu) Peña or Chelsea Reed as an At-Large member to the Commission on
Women Advisory Board for a term beginning on September 18, 2018 through
September 30, 2020.
Appoint Seat No. Requirement
Nominated By Term
Tinuade Peña
15 PBC
Resident Mayor McKinlay 9/18/18-9/30/20
Comm. Kerner
Comm. Abrams
Vice Mayor Bernard
or
Chelsea Reed 15 PBC Resident Comm. Valeche 9/18/18-9/30/20
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the preliminary addition/deletion sheet
distributed to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
SEPTEMBER 18, 2018
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL/SPECIAL PRESENTATIONS/BCC
AND STAFF COMMENTS
A. Additions,
Deletions, Substitutions
B. Adoption
C. Special
Presentations (Page 9)
D. Staff
Comments (Page 10)
E. Commissioner
Comments (Page 11)
3. CONSENT AGENDA (Pages 12-61)
4. PUBLIC HEARINGS - 9:30 A.M. (Page 62)
5. REGULAR AGENDA (Pages 63-66)
6. BOARD APPOINTMENTS (Page 67)
7. MATTERS
BY THE PUBLIC – 2:00 P.M. (Page
68)
8. ADJOURNMENT (Page 69)
* * * * * * * * * * *
SEPTEMBER 18, 2018
SPECIAL PRESENTATIONS - 9:30 A.M.
Page 9
2C-1 Professional Firefighters and Paramedics of
Palm Beach County IAFF Local 2928 and Palm Beach County Fire Rescue Firefighter
Appreciation Month
2C-2 Childhood Cancer Awareness Month
2C-3 Infant Mortality Awareness Month
2C-4 SuperCar Week
2C-5 Diaper Need Awareness Week
2C-6 National Firefighters Memorial Week
2C-7 Library Card Sign-up Month
2C-8 Suicide Prevention Month
2C-9 Train Safety Awareness Week
STAFF COMMENTS
(Page 10)
2D-1 Updated
Board Directive Report
COMMISSIONER COMMENTS (Page 11)
CONSENT AGENDA
A. ADMINISTRATION
Page 12
3A-1 Receive
and file Indemnification Agreement with PACE Funding Group LLC
3A-2 Resolution
providing one year memberships to Southeast Sustainability Directors Network
and Resiliency Florida
3A-3 Reappointment to the Fair Housing/Equal
Employment Board
B. CLERK & COMPTROLLER
Page 13
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Change
orders, work task orders, minor contracts, final payments, etc.
3B-5 List of Errors, Insolvencies, Double
Assessments, Discounts & Value Adjustment Board Reductions on the 2017
Assessment Roll
3B-6 Receive and file proof of publications for
Unclaimed Monies
3B-7 Receive and file list of Clerk &
Comptroller Finance records converted to electronic format
C. ENGINEERING & PUBLIC WORKS
Page 14
3C-1 Contract
with R&D Paving, LLC for construction of Glades Road and Butts Road
intersection improvements
3C-2 Resolution
supporting improvements planned for 45th Street from Village
Boulevard to North Congress Avenue
3C-3 Seven
resolutions initiating eminent domain proceedings for temporary construction
easements
3C-4 Requisition
and budget amendment to purchase a software upgrade
Page 15
3C-5 Amendment
increasing budget for resurfacing project on Golf Road from Military Trail to
Congress Avenue
3C-6 Contract
with Rosso Site Development, Inc. for construction of Lyons Road from Clint
Moore Road to north of the Lake Worth Draining District L-39 Canal
Page 16
3C-7 Interlocal
Agreement with Martin County to partially fund reconstruction of Mack Dairy
Road from Indiantown Road to 200 feet north of Old Indiantown Road
3C-8 Amendments
to annual construction contracts for construction materials testing
SEPTEMBER 18, 2018
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
C. ENGINEERING & PUBLIC WORKS (Cont’d)
Page 17
3C-9 Deleted
3C-10 Resolution initiating eminent domain proceedings for temporary construction
easement
3C-11 Contract with MJC Land Development, LLC for
replacement of the Davis Road bridge over the Lake Worth Drainage District L-6
Canal
3C-12 Contract
with Ranger Construction Industries, Inc. for construction of Atlantic Avenue
and Florida’s Turnpike Intersection improvements
Page 18
3C-13 Contract
with J.W. Cheatham, LLC for construction of Silver Beach Road from east of
Congress Avenue to Old Dixie Highway
3C-14 Change
order with Rosso Site Development, Inc. for construction of water system on the
Center Street, Thelma Avenue to Woodland Estates project
3C-15 Change
order with Community Asphalt Corp. for construction of modifications to the
drainage system for the Toney Penna and Old Dixie Highway project
3C-16 Budget
amendment recognizing reimbursement from the Solid Waste Authority and
appropriate it to the High Ridge Road SWA Pathway
D. COUNTY ATTORNEY
Page 19
3D-1 Settlement
agreement with J.W. Cheatham, LLC
E. COMMUNITY SERVICES
Page 20
3E-1 Reappointments
and appointments to the Citizens Advisory Committee on Health and Human
Services
Page 21
3E-2 Amendments
to related to the Farmworker Career Development Program
3E-3 Contracts
with four agencies providing assistance to homeless families
Page 22
3E-4 Amendment
and contracts with three agencies providing assistance to homeless individuals
Page 23
3E-5 Agreements
with four agencies providing assistance to senior citizens
F. AIRPORTS
Page 24
3F-1 Receive and file agreements with Swift Air
for use of airport facilities
3F-2 Amendments
to agreements with rental car agencies
Page 25
3F-3 Change order to contract with Ranger
Construction Industries, Inc. for the Construct Golfview Infrastructure, Phase
1 project
3F-4 amendment to Airport Ground Transportation
Concessions Agreement with SE Florida Transportation, LLC
Page 26
3F-5 Common Use Airport Lounge Concession
Agreement with Gideon Toal Management Services, LLC for construction and
operation of a common use lounge
3F-6 Landlord’s Consent and Estoppel Certificate
with Palm Auto Plaza, LLC
3F-7 List of charitable organizations to benefit
from proceeds from the fountain
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 27
3G-1 Resolution
authorizing the refunding of County Revenue Improvement Bonds
SEPTEMBER 18, 2018
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 27
3H-1 Contract
and Task Order with Collage Design and Construction Group for the Canyon
District Park project
Page 28
3H-2 Agreement
with Cambridge Security Services Corporation for interoperable communications
3H-3 Amendment to Communication Tower Joint Use
Agreement with New Cingular Wireless PCS, LLC for communication tower site
3H-4 Declaration of easement over a portion of
Loxahatchee Groves Park
Page 29
3H-5 Amendment and budget transfer for the Summit
Library Children’s Area Expansion and Exterior Renovations Project
I. HOUSING AND ECONOMIC SUSTAINABILITY
Page 30
3I-1 Receive and file executed documents related
to a loan made to Oxygen Holdings, LLC
3I-2 Receive and file grant documents
Page 31
3I-3 Impact Fee Affordable Housing Assistance
Program funding for the Maine Street project
3I-4 Receive
and file Section 108 Document Custodial Agreement with the U.S. Department of
Housing and Urban Development
Page 32
3I-5 Receive
and file purchase agreement for State Tax Credits with Tractor Supply Company
J. PLANNING, ZONING & BUILDING
Page 32
3J-1 Receive
and file amendment extending the contract with the University of Florida’s
Bureau of Economic and Business Research
Page 33
3J-2 Interlocal
agreement with the City of Palm Beach Gardens for the annexation of
right-of-way segments of Northlake Boulevard, between Grapeview Boulevard and
Avocado Boulevard
3J-3 Seat
changes on the Building Code Advisory Board
Page 34
3J-4 Appointment
and reappointments to the Building Code Advisory Board
K. WATER UTILITIES
Page 35
3K-1 Receive
and file agreements received during the months of March, April and May 2018
3K-2 Amendment to contract with Holtz Consulting
Engineers, Inc. for the Lift Station Rehabilitation Project A
Page 36
3K-3 Contract with Hinterland Group, Inc. for the
Lift Station Rehabilitation Project A
3K-4 Consultant Services Authorization with Brown
and Caldwell for the Southern Region Water Reclamation Facility Plant O&M
Manual Digestion Chapter Update
Page 37
3K-5 Contract with Kimley-Horn and Associates,
Inc. for Water Treatment Plant No. 2 Treatment and Disposal Improvements
3K-6 Consultant Services Authorization with Brown
and Caldwell for the Southern Region Water Reclamation Facility Process Blower
Improvements
Page 38
3K-7 Work authorization with Johnson-Davis
Incorporated for Water Distribution System Improvement Zones 1 and 5
SEPTEMBER 18, 2018
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 38
3L-1 Amendments
extending the contracts with three companies for coastal and marine engineering
Page 39
3L-2 Extension
of Memorandum of Agreement between the south Florida Water Management District,
Martin County and Palm Beach County for vehicular passage through the Cypress
Creek Natural Area
3L-3 Management
Plan for Sandhill Crane Wetlands Natural Area
3L-4 Contract
with Inwater Research Group, Inc. for sea turtle monitoring
Page 40
3L-5 Contracts
with two construction vendors for dune and beach restoration
3L-6 Contracts
with two construction vendors for dune and beach restoration
Page 41
3L-7 Receive
and file task assignment with the Florida Fish and Wildlife Conservation
Commission to provide aquatic vegetation control services
3L-8 Receive
and file Interlocal agreements with two municipalities for manatee speed zone
law enforcement services
Page 42
3L-9 Receive
and file task assignment with the State of Florida, Department of Environmental
Protection to provide routine compliance inspections on petroleum storage tank
facilities
M. PARKS & RECREATION
Page 42
3M-1 Receive and file Entertainment Contractor
Agreements
Page 43
3M-2 Receive and file Sound and Light Production
Services Contractor Agreements
3M-3 Receive and file Amphitheater Rental
Agreement
3M-4 Receive and file Resident Caretaker Lease
Agreement
3M-5 Receive and file Independent Contractor
Agreement
Page 44
3M-6 Ratify Mayor’s signature on an Indian River
Lagoon License Plate grant application
3M-7 Receive and file Tee Time Advertising and
Sales Agreement
N. LIBRARY
Page 45
3N-1 County
Library’s Strategic and Long-Range Plan
3N-2 Developer
Agreement with Apple Inc.
P. COOPERATIVE EXTENSION SERVICE
Page 46
3P-1 Agreement
with Palm Beach Soil and Water Conservation District to provide soil and water
resource conservation services
3P-2 Agreement
with Friends of Mounts Botanical Garden, Inc. for funding of a gardener
position
3P-3 Agreement
with Friends of Mounts Botanical Garden, Inc. for funding of a horticulturist
position
S. FIRE RESCUE
Page 46
3S-1 Reappointment
to the Fire Code Board of Appeals and Adjustments Committee
Page 47
3S-2 Memorandum
of Agreement with Children’s Services Council of Palm Beach County funding the
Drowning Prevention Coalition
3S-3 Amendment
with Palm Beach County Firefighters Employee Benefits Fund for occupational
health and safety professional services
SEPTEMBER 18, 2018
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
X. PUBLIC SAFETY
Page 48
3X-1 Receive
and file amendment to contract with the Florida Council Against Violence to
provide sexual assault recovery services
3X-2 Contract
with Legal Aid Society of Palm Beach County, Inc. to provide legal services for
indigent citizens
Page 49
3X-3 Receive
and file Interlocal Agreements with Town of Palm Beach and the City of Boca
Raton for reimbursement of medical equipment
3X-4 Receive
and file Interlocal Agreements with the City of Riviera Beach and the City of
Delray Beach for temporary medical staff at disaster shelters
Page 50
3X-5 Reappointments
to the Consumer Affairs Hearing Board
3X-6 Cooperation
agreement with the GEO Group, Inc. to facilitate ex-offender reentry services
Page 51
3X-7 Ratify
Mayor’s signature of letter of support for RTI International’s grant
solicitation
Z. RISK MANAGEMENT
Page 51
3Z-1 Purchase
of airport liability insurance through Arthur J. Gallagher & Co.
3Z-2 Receive
and file amendment to contract with Concept EFL Imaging Center, LLC
AA. PALM TRAN
Page 52
3AA-1 Agreement with Cen-West Communities, Inc. for
provision of Palm Tran’s Fixed Route services to residents of Century Village
Boca Raton
3AA-2 Amendment to contract with Federation
Transportation Services, Inc. for transportation of disadvantaged and disabled
individuals
3AA-3 Amendment to contract with Seagull Industries
for the Disabled, Inc. for transportation of disadvantaged and disabled
individuals
Page 53
3AA-4 Purchase of Sun Pass mini transponders for Palm
Tran Connection’s use of the Florida Turnpike
BB. YOUTH SERVICES
Page 53
3BB-1 Receive and file Cooperative Agreement with the
School Board of Palm Beach County for classroom instruction at the Highridge
Family Center
Page 54
3BB-2 Contract with Speak Up for Kids of Palm Beach
County, Inc. to fund two positions for the Guardian Ad Litem Program
3BB-3 Receive and file contract with Danniella Jones
for clinical work training and experience
3BB-4 Amendment to contract with Prime Time Palm
Beach County, Inc. for middle school out-of-school time programming
Page 55
3BB-5 Amendments to contracts with three agencies for
funding to support Youth Empowerment Centers
Page 56
3BB-6 Amendments to contract with five agencies
providing leadership skills to youth
Page 57
3BB-7 Amendments to contracts with a variety of
agencies that provide youth programs and services
SEPTEMBER 18, 2018
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
CC. SHERIFF
Page 58
3CC-1 Budget transfer from the Law Enforcement Trust
Fund
3CC-2 Budget amendment reducing grant award amount in
the Sheriff’s Grant Fund
Page 59
3CC-3 Letter of Agreement and contract with the
University of North Florida Training and Services Institute, Inc. for High
visibility Enforcement Project
3CC-4 Contract with Florida Council Against Sexual
Violence for a Trauma Informed Sexual Assault investigations Grant award
DD. TOURIST
DEVELOPMENT COUNCIL
Page 60
3DD-1 Amendment to agreement with Discover Palm Beach
County, Inc.
3DD-2 Amendment to agreement with the Cultural
Council of Palm Beach County, Inc.
3DD-3 Amendment to agreement with Palm Beach County
Sports Commission, Inc.
Page 61
3DD-4 Amendment to agreement with the Palm Beach
County Film and Television Commission, Inc.
3DD-5 Amendment to agreement with Global Spectrum
L.P.
PUBLIC HEARINGS – 9:30 A.M.
Page 62
NONE
REGULAR AGENDA
A. SHERIFF
Page 63
5A-1 Budget
amendment for law enforcement services provided to the School Board of Palm
Beach County
B.
WATER UTILITIES
Page 63
5B-1 Appointment
as alternate to the East Coast Regional Wastewater Treatment Facilities
Operations Board
C.
ENVIRONMENTAL RESOURCES MANAGEMENT
Page 64
5C-1 Request
from The Bear’s Club to swap conservation easement
D.
COUNTY ATTORNEY
Page 64
5D-1 Ordinance
amending the Tourist Development Ordinance
Page 65
5D-2 Contract
with Walton Lantaff Schroeder & Carson LLP to provide workers’ compensation
litigation defense services
5D-3 Ordinance
amending the Palm Beach County Code, Chapter 15, Article III
E. ADMINISTRATION
Page 65
5E-1 Resolution
authorizing the payment of per capita member dues to the Palm Beach
Transportation Planning Agency
F.
HOUSING AND ECONOMIC SUSTAINABILITY
Page 66
5F-1 Economic
Development Incentive for Project Paper
SEPTEMBER 18, 2018
TABLE OF CONTENTS
REGULAR AGENDA CONTINUED
BOARD
APPOINTMENTS
Page 67
6A-1 Appointment
to the Advisory Commission on Women
MATTERS BY THE PUBLIC –
2:00 P.M. (Page 68)
ADJOURNMENT (Page 69)
SEPTEMBER 18, 2018
2C. SPECIAL PRESENTATIONS – 9:30 A.M.
1. Proclamation declaring September 2018
as Professional Firefighters and Paramedics of Palm Beach County IAFF Local
2928 and Palm Beach County Fire Rescue Firefighter Appreciation Month in Palm
Beach County (Sponsored by Commissioner Burdick)
2. Proclamation declaring September 2018
as Childhood Cancer Awareness Month in Palm Beach County (Sponsored by Vice
Mayor Bernard)
3. Proclamation declaring September 2018
as Infant Mortality Awareness Month in Palm Beach County (Sponsored by
Commissioner Burdick)
4. Proclamation declaring the Second Week
of January 2019 as SuperCar Week in Palm Beach County (Sponsored by
Commissioner Kerner)
5. Proclamation declaring September 24-30,
2018 as Diaper Need Awareness Week in Palm Beach County (Sponsored by Mayor
McKinlay)
6. Proclamation declaring October 1-7,
2018 as National Firefighters Memorial Week in Palm Beach County (Sponsored by
Commissioner Kerner)
7. Proclamation declaring September 2018
as Library Card Sign-up Month in Palm Beach County (Sponsored by Commissioner
Abrams)
8. Proclamation
declaring September 2018 as Suicide Prevention Month in Palm Beach County
(Sponsored by Mayor McKinlay)
9. Proclamation
declaring September 23-29, 2018 as Train Safety Awareness Week in Palm Beach
County (Sponsored by Commissioner Valeche)
* * * * * * * * * * * *
SEPTEMBER 18, 2018
2D. STAFF COMMENTS
1. ADMINISTRATION
COMMENTS
Staff recommends
motion to receive and file: updated Board Directive Reports which
include in process and completed board directive items. SUMMARY: At the February 6, 2018 Board
of County Commissioners Meeting, direction was given to the County
Administrator to bring back as a receive and file once a month a status report
of the board directives to date. The categories
of the board directives have been revised to now reflect two groups: 1)
In Process and 2)
Completed. The report continues to be updated on an on-going basis. Countywide (DN)
2. COUNTY
ATTORNEY
SEPTEMBER 18, 2018
District 1 – COMMISSIONER HAL R. VALECHE
District 2 – COMMISSIONER PAULETTE BURDICK
District 3 – COMMISSIONER DAVE KERNER
District 4 – COMMISSIONER STEVEN L. ABRAMS
District 5 - COMMISSIONER MARY LOU BERGER
District 6 - COMMISSIONER MELISSA MCKINLAY,
MAYOR
District 7 – COMMISSIONER MACK BERNARD,
MAYOR
SEPTEMBER 18, 2018
A. ADMINISTRATION
1. Staff recommends
motion to receive and file:
executed Indemnification Agreement received during the month of March
2018, between PACE Funding Group LLC (PFG), as an Administrator of the Florida
Resiliency and Energy District (FRED), and Palm Beach County, Florida. SUMMARY: The Board of County Commissioners
has authorized a County PACE program to provide mechanisms for funding energy
efficiency, renewable energy, and wind resistant improvements for residential
and commercial properties by levying non-ad valorem assessments on property
owners’ tax bills. The County enters into interlocal agreements with multiple
PACE agencies/authorities/districts for them to provide the financing for
qualifying improvements. Having multiple agencies/ authorities/districts
encourages competition and provides consumer choice. FRED is an
agency/authority/district seeking to add PFG as a PACE administrator. The
County Administrator signed an Indemnification Agreement between the County and
PFG on March 26, 2018. The Indemnification Agreement acknowledges that PFG is a
third-party administrator for FRED, and PFG agrees to indemnify and hold the
County harmless as PFG assists FRED in providing a Property Assessed Clean
Energy (PACE) program in Palm Beach County. The Office of Resilience oversees
the County’s PACE program. Countywide (JB)
2. Staff recommends
motion to adopt: resolution
providing for a one-year membership in the Southeast Sustainability Directors
Network (SSDN) and a one-year membership in Resiliency Florida to advance the
County’s resilience initiatives. SUMMARY: The Board of County Commissioners (BCC)
authorized the creation of the Office of Resilience (OOR) to serve as a
resource, catalyst, and advocate for Palm Beach County’s climate resilience
planning, implementation activities, and sustainability efforts. This resolution
authorizes the County to join SSDN and Resiliency Florida to help the County
advance OOR’s resilience initiatives. SSDN is a professional network of local
government officials who collaborate to accelerate sustainable best practices
of the region and help members build capacity. Resiliency Florida is a
non-profit organization that promotes state and regional resilient strategies
and action plans and advocates for increased state and federal investment in
critical infrastructure and habitats. Resiliency Florida helps communities plan
for, and adapt to, extreme weather and sea level rise impacts. Funding is
available in the current FY2018 budget to support the $2,750 in membership fees.
Countywide (RPB)
3. Staff recommends
motion to approve: reappointment
of Eric Malkin as an At-Large member to the Fair Housing/Equal
Employment Board (FH/EE Board) for a term beginning on October 1, 2018 through
September 30, 2021.
Reappoint Seat No. Requirement Nominated By Term
Eric Malkin 8 PBC
Resident Mayor McKinlay 10/1/18-9/30/21
Vice
Mayor Bernard
Commissioner
Berger
Commissioner
Burdick
Commissioner
Abrams
SUMMARY: The FH/EE Board is comprised of nine members
consisting of seven district appointments and two at-large members. Eric Malkin
is an At-Large member of the FH/EE Board. He was appointed to the Board on
January 9, 2013. Mr. Malkin has expressed an interest in reappointment and has
met the attendance requirement during his current term. The FH/EE Board serves
as a quasi-judicial body empowered to hear and decide upon the merits of
employment and housing discrimination complaints investigated by the Office of
Equal Opportunity. The Board’s nine seats are currently filled. The diversity
count including this reappointment is Caucasian: 6 (67%) and African-American:
3 (33%). The gender ratio (female:male) is 1:8. This nominee is a Caucasian
male. Countywide (DO)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: following
final minutes of the Board of County Commissioners’ meetings:
Meeting
Type Meeting
Date
Regular July 10, 2018
Comprehensive Plan July
23, 2018
Workshop July
24, 2018
Environmental
Control Board July
26, 2018
Zoning July
26, 2018
Regular August 14, 2018
3. Staff recommends
motion to approve: Contracts (regular) and claim settlements list
as submitted by various departments to the Clerk & Comptroller’s
Office. Countywide
4. Staff recommends
motion to receive and file: change orders,
work task orders, minor contracts, final payments and other items approved by
the Contract Review Committee and by the department heads for the Engineering
Department; Facilities Development and Operations; Water Utilities Department;
Environmental Resources Department; and the Department of Airports during March
2017. Countywide
5. Staff
recommends motion to approve:
LIST OF ERRORS, INSOLVENCIES, DOUBLE ASSESSMENTS, DISCOUNTS & VALUE
ADJUSTMENT BOARD REDUCTIONS ON THE 2017
ASSESSMENT ROLL.
SUMMARY: Section 197.492, F.S. - Requires that on or before the 60th day
after the tax certificate sale, the Tax Collector shall make out a report to
the Board of County Commissioners, separately showing the discounts, errors and
double assessments and insolvencies for which credit is to be given, including
in every case except discounts, the names of the parties on whose account the
credit is to be allowed. Countywide (DB)
6. Staff recommends
motion to receive and file proof of publications: “Unclaimed Monies”
advertised by the Clerk & Comptroller of Palm Beach County. SUMMARY: Pursuant to F.S. 116.21, the
Clerk advertised certain unclaimed monies held which are subject to forfeiture
to Palm Beach County. Florida Statues
116.21 requires that the proof of publication “shall be filed and recorded in
the minutes of the County Commission of such county.” Countywide
7. Staff recommends
motion to receive and file: list of Clerk & Comptroller Finance
Department records which have been converted to an electronic format. SUMMARY: These records have been
converted from paper to an electronic format.
The electronic records will be maintained according to their required
retention schedule under the State of Florida’s General Records Schedule GSI-SL
for State and Local Government Agencies (Ch. 119, Ch. 257) Countywide
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve: contract with R&D Paving, LLC (R&D) in the amount of $499,575.40 for
the construction of Glades Road and Butts Road Intersection Improvements
(Project). SUMMARY: Approval of
this contract will allow Palm Beach County to issue a notice to proceed to
R&D to begin construction of the Project.
The Project will provide a second southbound right turn lane on Butts
Road and includes installation of new sidewalks, concrete barrier wall and two
mast arm traffic signals. R&D is a Palm Beach County based company.
The Small Business Enterprise (SBE) goal for all projects is 15%. The lowest
responsive, responsible bidder, R&D, committed to 21% SBE participation. District
4 (LBH)
2. Staff recommends
motion to adopt:
resolution supporting the improvements planned for 45th Street from
Village Boulevard to North Congress Avenue (Project) by the Florida Department
of Transportation (FDOT). SUMMARY:
Adoption of this resolution will support the Project planned by FDOT. 45th
Street, a Palm Beach County roadway, will be improved as part of FDOT’s planned
improvements to the interchange of I-95 and 45th Street. These
improvements include reconstruction of 45th Street to support a
diverging diamond interchange. FDOT’s policy requires all local agencies
that have jurisdiction or facilities impacted by planned FDOT improvements to
adopt a resolution supporting the planned improvements. District
7 (LBH)
3. Staff recommends
motion to adopt: seven resolutions to initiate eminent domain
proceedings by declaring the acquisition of six commercial properties
designated as parcels 307, 308, 309, 311, 314 and 316 and one residential
property designated as parcel 306, as temporary construction easements necessary
for the construction of roadway improvements on Haverhill Road from north of
Caribbean Boulevard to State Road 710/Beeline Highway (Project). SUMMARY: Adoption of these resolutions will initiate eminent domain proceedings
pursuant to Chapters 73, 74, 127, and Section 337.27, Florida Statutes as amended, against six commercial parcels and one
residential parcel having a total appraised value of $50,159. These
parcels are necessary for the construction of a five-lane roadway section with
new drainage, sidewalks and bike lanes on Haverhill Road from north of
Caribbean Boulevard to State Road 710/Beeline Highway. To date, the property
owners have not accepted the offers to
purchase made by Palm Beach County and attempts to negotiate the purchases have
been unsuccessful. Eminent domain proceedings are necessary to acquire the
parcels at this time in order to expedite construction of the Project, which is
funded in the current Five Year Road Program. District 7 (MAB)
4. Staff recommends
motion to approve:
A) requisition in the amount of $30,700 for the L-2 Canal Storm Water Pump
Station (L-2 Pump Station), SCADA (software) upgrade with C. C. Control Corp.;
and
B) budget amendment of $30,700 in the County
Transportation Trust Fund to recognize reimbursement funding from the
Westgate/Belvedere Homes Community Redevelopment Agency (CRA) and appropriate
it to the L-2 Pump Station.
SUMMARY: Approval of
this requisition and budget amendment will allow Palm Beach County (County) to
purchase a software upgrade package from C.C. Control Corp. to improve
operation and maintenance of the L-2 Pump Station. The software upgrade is funded by the CRA. The County is responsible for the operation
and maintenance of the L-2 Pump Station. Existing equipment is malfunctioning
and installed software is obsolete necessitating the upgrade. District 2
(LBH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
5. Staff recommends
motion to approve:
A) amendment to the Infrastructure Surtax (IST)
Project Plan approved by the Board of County Commissioners (BCC) on April 4,
2017, to increase the budget for the Golf Road from Military Trail to Congress
Avenue resurfacing project (Project) from $600,000 to $850,000;
B) budget transfer of $250,000 within the
Infrastructure Sales Tax Fund from reserves to increase the budget for the
Project, all in FY 2018; and
C) work order 2017053-9 in the amount of $400,000 to mill and resurface the
Project utilizing Palm Beach County’s (County) annual asphalt milling and
resurfacing contract R2017-1873 with Ranger Construction Industries, Inc.
(Ranger).
SUMMARY:
Approval of the amendment and budget transfer will increase the funding
for the Project from $600,000 to $850,000. The increase in funding is needed to
perform additional construction work to preserve the integrity of the road and
provide a safe and durable road surface. Portions of the road sub structure
have been inundated with ficus tree roots causing structural and surface issues
with the road. The scope of the Project
has been adjusted to remove a portion of the existing asphalt and improve the
existing roadway base, remove the organics within the road sub structure, root
prune the existing trees, construct a root barrier, and resurface the entire
road. The anticipated cost to complete
the project now totals $850,000. The
$250,000 increase will be transferred from the Engineering Department’s IST
Reserve account. The Sales Tax Oversight
Committee reviewed this request at their August 16, 2018 meeting and approved
it unanimously. Per County PPM CW-F-050,
the work order exceeds the $200,000 threshold for staff approvals of work
orders to annual contracts, thus requiring approval from the BCC. Prior to the work order, approximately $3
million of Ranger’s $16 million contract has been spent or encumbered. This is one of several work orders that will
be necessary to complete the project. A
work order for $325,000 has been previously approved by the BCC on August 14,
2018. Other smaller work orders will be
executed in the future. The Small
Business Enterprise (SBE) goal for all contracts is 15%. The SBE participation proposed by Ranger for
this work order is 15.3%. Approval of
the work order will result in a cumulative SBE participation of 14.2% for all
the work orders issued under the contract.
The work order is contingent upon approval of the amendment and the
budget transfer. This project is funded through the infrastructure sales tax. District
4 (LBH)
6. Staff recommends
motion to approve: contract with Rosso Site Development, Inc. (RSDI) in
the amount of $3,163,022.81 for the construction of Lyons Road from Clint Moore
Road to north of the Lake Worth Drainage District (LWDD) L-39 Canal (Project). SUMMARY: Approval of this contract will allow Palm
Beach County to issue a notice to proceed to RSDI, a Palm Beach County based
company, to begin construction of the Project.
The Project will widen Lyons Road from its existing 2-lanes to a 4-laned
divided roadway from Clint Moore Road to north of the LWDD L-39 Canal. The work includes construction of new
sidewalks, buffered bike lanes, curb and gutter, drainage improvements, signing
and pavement markings, and mast arm traffic signals at the intersection of
Lyons Road and Clint Moore Road. The Small Business Enterprise (SBE) goal for
all projects is 15%. The lowest
responsive, responsible bidder, RSDI committed to 20% SBE participation.
Construction completion is expected in 2019.
District 5 (LBH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING &
PUBLIC WORKS (Cont’d)
7. Staff recommends
motion to approve:
A) Interlocal Agreement with Martin County in
the amount of $813,333.33 to partially fund reconstruction of Mack Dairy Road
from Indiantown Road to 200 feet north of Old Indiantown Road (Project); and
B) budget amendment of $813,334 in the Fiscal
Year 2019 Transportation Improvement Fund to recognize funding from Martin
County for the Project.
SUMMARY:
Approval of this agreement will allow Palm Beach County and Martin
County to collaborate on the Project.
Palm Beach County will provide one-third ($406,666.67) and Martin County
will provide two-thirds ($813,333.33) of the total $1,220,000 necessary to
complete the Project. Mack Dairy Road
provides access to the Ranch Colony development in Martin County, and is
privately maintained by the development per an existing agreement. Mack Dairy Road was not constructed by Palm
Beach County, but is located in Palm Beach County road right-of-way. The existing roadway does not meet current
design standards. Palm Beach County and
Martin County desire to reconstruct the roadway to meet current design
standards. Palm Beach County will
construct the Project, and upon completion will accept full responsibility for
maintenance of the Project. Approval of
the budget amendment will provide funding from Martin County. District 1 (LBH)
8. Staff recommends
motion to approve:
A) second amendment to the annual construction materials testing,
geotechnical engineering & inspection services contract with RADISE
International, L.C. (RADISE) R2017-1659, dated November 7, 2017, to extend the
contract expiration date from November 6, 2018 to November 6, 2019;
B) second amendment to the annual construction materials testing,
geotechnical engineering & inspection services contract with Terracon
Consultants, Inc. (Terracon) R2017-1660, dated November 7, 2017, to extend the
contract expiration date from November 6, 2018 to November 6, 2019, and to
modify fees and rates; and
C) second amendment to the annual construction materials testing,
geotechnical engineering & inspection services contract with Tierra South
Florida, Inc. (TSF) R2017-1661, dated November 7, 2017, to extend the contract
expiration date from November 6, 2018 to November 6, 2019.
SUMMARY: Approval of these second
amendments will extend the expiration dates of the annual construction
materials testing, geotechnical engineering & inspection contracts for
RADISE, Terracon and TSF from November 6, 2018 to November 6, 2019. These
extensions will provide a continuation of the required professional services
provided by all three companies for one year, on a task order basis. Terracon will also adjust their hourly rates
as allowed in their original contract.
These second amendments serve as the first renewals of two possible one
year renewals permitted per the original contracts. After the second renewal, the contracts will
need to be resolicited. The Small
Business Enterprise (SBE) goal for all contracts is 15%. To date, task orders in the amount of
$100,000 have been authorized for RADISE, a certified SBE company, with 100%
SBE participation which exceeds their commitment of 90%. Task orders in the amount of $128,346.02 have
been authorized for Terracon with 66.07% SBE participation which exceeds their
commitment of 16%. Task orders in the
amount of $47,162.50 have been authorized for TSF with 100% Minority/Women
Business Enterprise participation but 0% SBE participation. RADISE and TSF are Palm Beach County based
companies. Terracon is a Delaware company with their principal address located
in Olathe, Kansas, with an office located in Palm Beach County. Countywide (LBH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING &
PUBLIC WORKS (Cont’d)
9. Deleted
10. Staff recommends
motion to adopt: resolution to initiate eminent domain proceedings by
declaring the acquisition of residential properties designated as parcel 101 as
fee simple road right-of-way and parcel 301 as a temporary construction
easement necessary for the construction of roadway improvements on South
Military Trail from south of Gateway Boulevard north through the intersection
of Gateway Boulevard and South Military Trail (Project). SUMMARY: Adoption of this resolution will initiate
eminent domain proceedings pursuant to Chapters 73, 74, 127, and Section
337.27, Florida Statutes as
amended, against two residential parcels
having a total appraised value of $80,470. The parcels are necessary for
the construction of a right turn lane with new drainage, sidewalks and bike
lanes. To date, the property owner has
not accepted the purchase offer made by Palm Beach County and attempts to
negotiate the purchase have been unsuccessful. Eminent domain proceedings are
necessary to acquire the residential parcels at this time in order to expedite
construction of the Project, which is funded in the current Five Year Road
Program. District 3 (MAB)
11. Staff recommends
motion to approve: contract with MJC Land Development, LLC (MJC) in the
amount of $800,788.20 for the replacement of the Davis Road bridge over the
Lake Worth Drainage District (LWDD) L-6 Canal (Project). SUMMARY:
Approval of this contract will allow Palm Beach County to issue a notice to
proceed to MJC, a Palm Beach County based company, to begin construction of the
Project. The Project consists of the demolition and removal of an existing
concrete bridge over the LWDD L-6 Canal on Davis Road between Collin Drive and
Summit Boulevard. The bridge will be replaced with a reinforced concrete pipe
culvert crossing. Paving, sidewalk and minor drainage improvements are also
included. The Small Business Enterprise (SBE) goal for all projects is 15%. The
lowest responsive, responsible bidder, MJC committed to 15.6% SBE participation.
Construction completion is expected in 2019. District 2 (LBH)
12. Staff recommends
motion to approve:
A)
contract with Ranger Construction Industries, Inc. (Ranger) in the amount
of $2,733,773.42 for the construction of Atlantic Avenue and Florida’s Turnpike
Intersection Improvements (Project); and
B)
budget transfer of $750,000 in the Transportation Improvement Fund from the
Atlantic Avenue Area Contributions to the Project.
SUMMARY: Approval of this contract and
budget transfer will allow Palm Beach County to issue a notice to proceed to
Ranger, a Palm Beach County based company, to begin construction of the
Project. The Project will widen westbound Atlantic Avenue east of Florida’s
Turnpike to provide an additional through lane to the southbound entrance to
Florida’s Turnpike and an additional right turn lane to the northbound entrance
to Florida’s Turnpike, and includes bridge widening, two mast arm signals,
relocation of a 42” watermain, and placement of canal bank rubble riprap. The
Developers of the Atlantic Avenue Project were required to provide $2.5 million
in payment for any project necessary in the Atlantic Avenue Area. This payment was received on April 7, 2006
and deposited in the project called “Atlantic Avenue Area Contribution”. The
funds will be used to help cover costs for the West Atlantic Avenue and
Turnpike Intersection Improvement Project which is included in the designated
area. The Small Business Enterprise (SBE) goal for all projects is 15%. The
lowest responsive, responsible bidder was Ranger. There were only two bidders and neither met
the SBE goal. Ranger had the greatest
SBE participation in excess of 7% with 8.47%. In the event there are no bidders
responsive to the SBE goal, the contract shall be awarded to the bidder with
the greatest SBE participation in excess of 7% participation, provided that
such bid does not exceed the lowest responsive bid by more than 10%. Construction completion is expected in 2020. District
5 (LBH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING &
PUBLIC WORKS (Cont’d)
13. Staff recommends
motion to approve: contract with J.W. Cheatham, LLC (Cheatham) in the
amount of $5,180,420.25 for the construction of Silver Beach Road from east of
Congress Avenue to Old Dixie Highway (Project).
SUMMARY: Approval of this
contract will allow Palm Beach County to issue a notice to proceed to Cheatham,
a Palm Beach County based company, to begin construction of the Project. The
Project consists of the reconstruction of Silver Beach Road from Congress
Avenue to Old Dixie Highway, as a three-lane road. The work also includes
construction of new sidewalks, curb and gutter, drainage improvements,
expansion of existing drainage pond, signing and pavement marking, and mast arm
signalization at the intersection of Silver Beach Road and Old Dixie
Highway. The Small Business Enterprise
(SBE) goal for all projects is 15%. The
lowest responsive, responsible bidder, Cheatham committed to 15.5% SBE
participation. Construction completion
is expected in 2020. District 7
(LBH)
14. Staff recommends
motion to approve: Change Order No. 3 with Rosso Site
Development, Inc. (Rosso) in the amount of $100,869.61 including a time
extension of 214 days, for the construction of the water system on the Center
Street, Thelma Avenue to Woodland Estates project R2017-0853. Per PPM CW-F-050,
this change order exceeds the 90 day threshold relating to staff approvals of
change orders to contracts, and requires the Board of County Commissioners’
approval. SUMMARY: Approval of Change Order No. 3 will allow
Rosso to construct the water system required for the project, and will include
a time extension of 214 days to complete the necessary approval process and
additional work required. Per PPM
CW-F-050, this change order exceeds the 90 day threshold relating to staff
approvals of change orders to contracts, and requires the Board of County
Commissioners’ approval. The Small
Business Enterprise (SBE) goal for all contracts is 15%. Rosso proposed 20.6% SBE participation. Their SBE participation for this change order
is 3.6% and their cumulative SBE participation to date including this change
order is 11.6%. However, Rosso expects
to meet their SBE goal by the end of the contract. District 1 (LBH)
15. Staff recommends
motion to receive and file: Change Order No. 6 with Community Asphalt
Corp. (CAC) in the amount of $5,427.50, including a time extension of 10 days,
for the construction of modifications to the drainage system for the Toney
Penna and Old Dixie Highway (R2016-1315) project. In accordance with PPM
CW-F-050, changes orders exceeding the cumulative 120 day threshold for time
extensions must be submitted by the initiating Department as a receive and file
agenda item. SUMMARY: The Contract
Review Committee approved Change Order No. 6 on August 8, 2018. Change Order No. 6 will allow CAC to
construct modifications to the drainage system required for the project, and
will include a time extension of 10 days necessary to complete the work. The Small Business Enterprises (SBE) goal for
all contracts is 15%. CAC’s commitment of 11.6% SBE participation was the
highest of the two bidders for the contract.
Their SBE participation for this change order is 0% and their cumulative
SBE participation to date including this change order is 2.84%. However, CAC expects to meet their SBE goal
by completion of the contract. District
1 (LBH)
16. Staff recommends
motion to approve: budget amendment of $100,000 in the Transportation
Improvement Fund to recognize reimbursement funding from the Solid Waste Authority (SWA) and appropriate it to the High Ridge Road
SWA Pathway. SUMMARY: This
funding will be used to design, permit and construct a six-foot wide asphalt
pathway on the east side of High Ridge Road from the SWA south property line
north to the existing pathway to satisfy condition G of Zoning Petition
Resolution R-203-0108. District 3
(LBH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
D. COUNTY
ATTORNEY
1. Staff recommends
motion to approve: settlement agreement with J.W. Cheatham, LLC in the
amount of $1,200,000 to settle a breach of contract lawsuit against Palm Beach
County for damages arising out of a road construction project. SUMMARY:
In August 2010, J.W. Cheatham and the County entered into a contract for J.W.
Cheatham to complete the construction of Seminole Pratt Whitney Road from S.R.
80 to N. of Sycamore Drive and 110th Avenue N. Berm (for the future S.R. 7
extension) from Persimmon Blvd. to 60th Street N. in Palm Beach County for approximately $9,733,669 (the Construction
Project). The Construction Project was delayed for various reasons.
J.W. Cheatham alleged that it suffered damages due to the delays, and filed a
breach of contract lawsuit against the County. The parties conditionally
settled the pending lawsuit during Court ordered mediation for $1,200,000,
subject to the approval of the Palm Beach County Board of County
Commissioners. Countywide (AP)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: three reappointments
and two appointments to the Citizens Advisory Committee on Health and Human Services
(CAC/HHS) for a three year term, effective October 1, 2018.
Seat No. Reappointments Seat Requirement Term Ending Nominated
By
1 Charles R. Palo A
Component of the 09/30/21 Mayor McKinlay
Health
and Human Services Comm.
Kerner
System
of Care Comm.
Abrams
Comm.
Berger
Comm.
Burdick
CAC/HHS
4 Christine E. Koehn A
Component of the 09/30/21 Mayor McKinlay
Health
and Human Services Comm.
Kerner
System
of Care Comm.
Abrams
Comm.
Berger
Comm.
Burdick
CAC/HHS
7 Barbara Jacobowitz A
Component of the 09/30/21 Mayor McKinlay
Health
and Human Services Comm.
Kerner
System
of Care Comm.
Abrams
Comm.
Berger
Comm.
Burdick
CAC/HHS
Seat No. Appointments Seat
Requirement Term
Ending Nominated By
5 Carlos Poveda A
Component of the 09/30/21 Mayor McKinlay
Health
and Human Services Comm.
Kerner
System
of Care Comm.
Abrams
Comm.
Berger
Comm.
Burdick
CAC/HHS
10 Heather Tate-Boldt A
Component of the 09/30/21 Mayor McKinlay
Health and
Human Services Comm.
Valeche
System
of Care Comm.
Kerner
Comm.
Abrams
Comm.
Berger
Comm.
Burdick
CAC/HHS
SUMMARY: The Citizens Advisory Committee on Health and Human Services consists of 11 at-large members with at least one member being a resident west of the 20 Mile Bend and at least one member being a representative of the Palm Beach County League of Cities, per Resolution R2013-1563. The resolution requires that the Executive Committee of the Citizens Advisory Committee solicit and recommend member nominations for transmittal to the Board of County Commissioners (Board). The Board was notified by two memos dated July 6, 2018 & July 27, 2018 and requested to provide nominations for appointments. The CAC/HHS Regular Committee recommended Carlos Poveda and Heather Tate-Boldt for new appointments and Charles Palo, Christine Koehn and Barbara Jacobowitz for reappointments. All members have successfully completed the CAC/HHS nomination process and the CAC/HHS recommends their appointments. Mr. Palo has disclosed that he is employed with the Children’s Services Council of Palm Beach County and Ms. Tate-Boldt has disclosed that she is employed with El Sol, Jupiter’s Neighborhood Resource Center, Inc., which both agencies contract with the County for services. The CAC/HHS provides no regulation, oversight, management, or policy setting recommendations regarding contracts. Disclosure of these contractual relationships is being provided in accordance with the provisions of Section 2-443 of the Palm Beach Code of Ethics. The diversity count for the eight seats that are currently filled is Caucasian: 6 (76%), African-American: 1 (12%), and Hispanic-American: 1 (12%). The gender ratio (female:male) is 6:2. Mr. Poveda is a Hispanic-American male and Ms. Tate-Boldt is a Caucasian female. Ex-officio membership consists of one African-American male (33%), one African-American female, (33%) and one Caucasian female (33%). The Community Services Department and CAC/HHS conduct targeted outreach in an effort to proffer candidates for appointments that will maintain a diverse composition for the Board. (Financially Assisted Agencies) Countywide (HH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to receive and file:
A) Amendment No. 1 to Project Award Notification
No. 760-4058B-8CFJ1 from the Florida Department of Education, for the period
July 1, 2017 through June 30, 2018, to transfer funds between budget categories
in the Farmworker Career Development Program (FCDP); and
B) Amendment No. 3 to Project Award Notification
No. 760-4058B-8CFJ1 from the Florida Department of Education, to extend the end
date from June 30, 2018 to September 30, 2018 in the Farmworker Career
Development Program.
SUMMARY:
Project Award Notifications were received from the Florida Department of
Education. Amendment No. 1 was a technical amendment that transferred funds between
budget categories. Amendment No. 3 extended the program period end date to
September 30, 2018. Amendment No. 2 was cancelled by the grantor with no
further action taken. These amendments did not affect the overall grant award
of $245,336. On January 23, 2018, the Board of County Commissioners approved
the Florida Department of Education Project Award Notification. No.
760-4058B-8CFJ1. In accordance with County PPM CW-O-051, all delegated
contracts, agreements, and grants must be submitted by the initiating
Department as a receive and file agenda item. No County funds are required. (Farmworker Career Development
Program) Countywide (HH)
3. Staff recommends
motion to approve: contracts for
Provision of Services with the below-listed agencies, for the period October 1,
2018 through September 30, 2019, in an amount not to exceed $415,398:
A) Adopt-A-Family of the Palm Beaches, Inc.,
in an amount not to exceed $166,159, to provide rapid re-housing services to
families experiencing homelessness;
B) Aid to Victims of Domestic Abuse, Inc., in
an amount not to exceed $57,964, to provide emergency shelter to families
fleeing domestic violence;
C) The Salvation Army, in an amount not to
exceed $151,539, to provide emergency shelter to homeless families; and
D) YWCA of Palm Beach County, Inc., in an
amount not to exceed $39,736, to provide emergency shelter to families fleeing
domestic abuse.
SUMMARY: On July 10, 2018 (R2018-1061),
the Board of County Commissioners approved the Palm Beach County Action Plan
for Fiscal Year 2018-2019, which allocated $415,398 in Emergency Solutions
Grant (ESG) funds to non-profit agencies. The above listed agencies will
provide assistance to the homeless and for those at-risk of becoming homeless.
These contracts will fund activities which include payment for the cost of
operating and maintaining emergency shelters and provide financial assistance
to continue to house families. The Federal ESG funds require a matching
contribution, which will be provided by the funded agencies. No County funds
are required. (Division of
Human and Veteran Services) Countywide (HH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
4. Staff recommends
motion to approve:
A) Amendment No. 2 to contract for Provision of Services with
Adopt-A-Family of the Palm Beaches, Inc. (AAF) (R2016-1443), for the period
October 1, 2018 through September 30, 2019, increasing funding by $178,079, for
a new total contract amount not to exceed $4,735,376, for engagement, interim
housing, rapid re-housing and navigation services to homeless families; and
B) contracts for Provision of Services with the agencies listed below, for
the period October 1, 2018 through September 30, 2021, in an amount totaling $1,084,554:
1. Gulfstream Goodwill Industries, Inc., in an
amount not to exceed $359,307 for supportive services to homeless
individuals;
2. The Jerome Golden Center for Behavioral
Health, Inc., in an amount not to exceed $439,104 for housing services to
homeless individuals; and
3. The Lord’s Place, Inc., in an
amount not to exceed $286,143
for housing services to homeless individuals.
SUMMARY: The agencies listed will provide
a variety of supportive services to homeless individuals and families, which
include case management, navigation, employment counseling, engagement, interim
housing and rapid re-housing and permanent supportive housing. The amendment
with AAF will merge two contracts, with substantially similar scopes of work,
together for greater efficiency. The amendment and contracts being recommended
in this item reflect dollar amounts included in the County Administrator's Proposed
FY 2019 budget. Joshua Butler,
an employee of Gulfstream Goodwill Industries, Inc. is a member of the Homeless
Advisory Board. The Homeless Advisory Board provides no regulation, oversight,
management, or policy-setting recommendations regarding the agencies listed
above. Disclosure of this contractual relationship at a duly noticed public
meeting is being provided in accordance with the provisions of Section 2-443,
of the Palm Beach County Code of Ethics. (Division of Human and Veteran
Services) Countywide (HH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Staff recommends motion
to:
A) approve:
1. Standard Agreement No. IR018-9500 for Respite for
Elders Living in Everyday Families (RELIEF) with the Area Agency on Aging of
Palm Beach/Treasure Coast, Inc. (AAA), for the period
July
1, 2018 to June 30, 2019 in an amount not-to-exceed
$109,800, to provide volunteers to homebound seniors for in-home respite to
family/caregivers;
2. Standard
Agreement No. IZ018-9500 for Alzheimer’s
Disease Initiative (ADI) with AAA, for the
period July 1, 2018 to June 30, 2019, in an amount not-to-exceed $1,049,679, to
assist seniors and caregivers by providing in-home services to help seniors
live independently;
3. Standard Agreement No. IC018-9500 for Community Care for the
Elderly (CCE) with AAA, for the period July 1, 2018 to June 30, 2019, in an
amount not-to-exceed $1,628,057, to assist seniors and caregivers by providing
in-home services to help seniors live independently; and
4. Standard Agreement No.
IH018-9500 for Home Care for the Elderly (HCE) with AAA, for the period of July
1, 2018 to June 30, 2019, in an amount not-to-exceed $141,948, to assist older adults and their
caregivers with the provision of care in a family-type living arrangement as an
alternative to the institutional care.
B) receive and file
purchase order for the Senior Companion Program (SCP) with the Florida Department
of Elder Affairs (DoEA), for the period July 1, 2018 through June 30, 2019, in
an amount not to exceed $2,320 for reimbursement of volunteer support expenses;
and
C) approve budget amendment of $2,278,755320 in the
Division of Senior Services (DOSS) Administration Fund to align the budget to
the actual grant award.
SUMMARY: These agreements will allow DOSS
to provide services to seniors and their caregivers. Under the RELIEF
agreement, DOSS will directly provide volunteer service hours, at a unit reimbursement
rate of $9.00 for each hour of in-home respite and training provided to the
volunteers. RELIEF services are funded with $109,800 in State funds and $40,187
in County funds. ADI allows DOSS to provide case management, in-home respite
and facility based respite, which are funded with $1,049,679 in State funds,
$27,449 in program income funds and $429,369 in additional County funds. CCE
assists seniors and caregivers by providing in-home services to help seniors
live independently and is funded with $1,628,057 in State funds, $50,212 in
program income funds and $994,180 in additional County funds. HCE assists older
adults and caregivers with the provision of care in a family-type living
arrangement as an alternative to institutional care and is funded with $141,948
in State funds and $141,747 in additional County funds. Sufficient funding is
included in the current budget to meet County obligations. The purchase order
was executed by the Community Services Department Director in accordance with
Agenda Item 3E-7, dated October 20, 2015, which delegated signatory authority
to the Community Services Director to execute purchase orders and other
necessary documents related to the Senior Companion Program. DoEA is
implementing a purchase order, in place of a contract, to reimburse for
volunteer support expenses. This purchase order will be utilized to reimburse
DOSS $2,320 to pay for volunteer level II background checks, training, supplies
and recognition. The DoEA provides stipends, meals and mileage. Supervision of
the Senior Companion volunteers, and $56,447 in County funds, is provided by
DOSS. In accordance with County PPM CW-O-051, all delegated contracts,
agreements, and grants must be submitted by the initiating Department as a
receive and file agenda item. The budget amendment is necessary to align the
County budget with the actual grant award. DOSS is responsible for providing
services north of Hypoluxo Road. The areas of service include all of the
districts, excluding District 3, 4, 5 and 7 south of Hypoluxo Road. The Mae
Volen Senior Center, Inc. is responsible for providing services in the areas
south of Hypoluxo Road. (DOSS) Countywide except for portions of Districts
3, 4, 5, & 7 south of Hypoluxo Road (HH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
1. Staff recommends
motion to receive and file:
A) Non-Signatory Airline Agreement with Swift Air, LLC, a
limited liability company organized under the laws of the state of Arizona, commencing July 1, 2018 and terminating September 30, 2018,
with automatic October 1st to September 30th annual term
renewals unless canceled; and
B) Addendum To Airline Agreement with Swift Air, LLC, a
limited liability company organized under the laws of the state of Arizona, commencing
July 1, 2018 and terminating on the date the Non-Signatory Airline Agreement
with Swift Air, LLC, either expires or is canceled, providing for changes in
leased facilities on a short-term basis due to seasonal demands at the Palm
Beach International Airport.
SUMMARY: Non-Signatory Airline Agreements provide for the use of airport facilities by
airlines on a short-term or seasonal basis in connection with their operations
at the airport. Delegation of authority for execution of the standard County
Non-Signatory Airline Agreement was approved by the BCC in R2014-1575. Delegation of authority for execution of the
standard County Addendum agreement above was approved by the BCC in R2016-0976.
Countywide (AH)
2. Staff recommends motion to receive and file:
A) second amendment to
Agreement for Rental Car Lease and Concession at the Palm Beach International
Airport (PBIA) with Avis Rent A Car System, LLC (R2011-1340), extending the
term for three months from October 1, 2018 to December 31, 2018.
B) second amendment to
Agreement for Rental Car Lease and Concession at the PBIA with Budget Rent A
Car System, LLC (R2011-1341), extending the term for three months from October
1, 2018 to December 31, 2018.
C) second amendment to Agreement for Rental Car Lease and
Concession at the PBIA with DTG Operations, Inc., d/b/a Dollar Rent A Car and
Thrifty Car Rental (R2011-1342), extending the term for three months from
October 1, 2018 to December 31, 2018.
D) second amendment to Agreement for Rental Car Lease and
Concession at the PBIA with Enterprise Leasing Company of Florida, LLC, d/b/a
Enterprise Rent-A-Car (R2011-1343), extending the term for three months from
October 1, 2018 to December 31, 2018.
E) second amendment to Agreement for Rental Car Lease and
Concession at the PBIA with Enterprise Leasing Company of Florida, LLC, d/b/a
Alamo Rent A Car (R2011-1344), extending the term for three months from October
1, 2018 to December 31, 2018.
F) second amendment to Agreement for Rental Car Lease and
Concession at the PBIA with Enterprise Leasing Company of Florida, LLC, d/b/a
National Car Rental (R2011-1345), extending the term for three months from
October 1, 2018 to December 31, 2018.
G) second amendment to Agreement for Rental Car Lease and
Concession at the PBIA with The Hertz Corporation, d/b/a Hertz (R2011-1346),
extending the term for three months from October 1, 2018 to December 31, 2018.
SUMMARY: Delegation
of authority for execution of the standard County Second Amendment to Agreement
for Rental Car Lease and Concession (Amendment) was approved by the BCC in R2018-0996. The Amendment extends
the term of the agreements for three months to accommodate planned renovations
at the Airport terminal including the rental car counter areas and to reissue
the Invitation for Bids for Rental Car Lease and Concession at PBIA. During the
extension period, each concessionaire will pay 10% of their gross revenues. Countywide (AH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
3. Staff recommends
motion to approve: Change Order
No. 9 to the contract with
Ranger Construction Industries, Inc. in the amount of $11,438.73 and 175 calendar
days to Construct Golfview Infrastructure, Phase 1 at Palm Beach International
Airport (PBIA). SUMMARY: The contract with Ranger Construction
Industries, Inc. to Construct Golfview Infrastructure Phase 1 at PBIA in the amount
of $5,170,912.85 and 240 calendar days was approved by the Board on June 7,
2016 (R2016-0715). Approval of Changes
Orders 1-8 in the amount of $472,031.42 and 387 calendar days were approved
under the delegated authorities detailed in PPM CW-F-050. Approval of Change Order No. 9 in the amount
of $11,438.73 and 175 calendar days will increase the contract amount to
$5,654,383 and 802 calendar days to substantial completion. Ranger Construction
Industries, Inc. has committed to 14.93% DBE participation for this project. The total to date participation for this contract
is 10.5%. Countywide
(AH)
4. Staff recommends
motion to approve: second amendment
(Amendment) to Airport Ground Transportation Concession Agreement (Agreement)
(R2015-0776) with SE Florida Transportation, LLC (SEFT), a Florida limited
liability company, renewing the term of the Agreement for two additional years
commencing on October 1, 2018 and expiring on September 30, 2020, providing for
payment of a minimum annual guarantee (MAG) of $240,000 or a per capita charge
of $0.08 per deplaned/arriving passenger, whichever is greater. SUMMARY: SEFT provides on-demand taxi,
sedan and shared-ride services to passengers at the Palm Beach International
Airport (PBIA). The Agreement provided for an initial three-year term with one
two-year option to renew. The Amendment
exercises the two-year renewal option.
The Amendment requires SEFT to pay the greater of the MAG or $0.08 per
deplaned passenger. Although the number
of deplaned passengers has increased, the number of on-demand ground
transportation trips has significantly declined due in large part to the
increased use of transportation network company (TNC) services. In order to avoid increases in ground
transportation fees to airport customers and its drivers, SEFT has requested a
reduction in the per capita fee from $0.09 per deplaned passenger to $0.08 per
deplaned passenger. The Amendment also
provides for a reduction in the MAG of approximately $44,184 based on the
reduced per capita fee; however, it is anticipated that the per capita fee will
exceed the MAG based on increased passenger traffic. Additional revenues from increased
TNC trip volume is also anticipated to mitigate any revenue declines caused by
this Amendment. The Airport Concession Disadvantaged Business Enterprise
(ACDBE) goal was established at 14%.
SEFT committed to 30% ACDBE participation and has reported 30.8%
participation to date. Countywide (AH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
5. Staff recommends
motion to approve: Common Use Airport Lounge Concession Agreement
(Agreement) with Gideon Toal Management Services, LLC, a Texas Limited
Liability Company (GTMS), for the construction and operation of a common use
lounge at the Palm Beach International Airport (PBIA) for a term of five years
and payment of concession fees equal to the greater of an initial minimum
annual guarantee (MAG) of $65,000 or privilege fees based on a percentage of
gross revenues. SUMMARY: The
Agreement provides for the construction and operation of a common use lounge on
Concourse B at the PBIA terminal. The
lounge will operate similar to an airline VIP club; however, it will not be
affiliated with a particular airline. Passengers will be able to access the
lounge by being a member of a lounge network or purchasing a day pass.
Amenities will include food and beverages, work stations/spaces, newspapers,
televisions and internet access. Food and beverages will be included in the
cost of entry, excluding premium alcohol and menu items cooked to order. The
term of the Agreement will commence on the earlier of substantial completion of
the leasehold improvements or 12 months from the effective date of the
Agreement, whichever occurs first. GTMS
will pay the greater of the MAG or privilege fees based on a percentage of
gross revenues. The privilege fees will
begin at 10% of gross revenues from the operation of the lounge, excluding
revenues from premium alcohol sales, and 16% of gross revenues from premium
alcohol sales. The percentages will
increase 1% annually. The initial MAG is
$65,000 and will be adjusted annually to 85% of the privilege fee for the
preceding contract year. The Airport Concession Disadvantaged Business
Enterprise (ACDBE) goal was established at 15%. GTMS has committed to 26% ACDBE
participation. Countywide (AH)
6. Staff recommends
motion to approve: Landlord’s Consent and
Estoppel Certificate (Estoppel) confirming certain terms and conditions of the
Development Site Lease Agreement with Palm Auto Plaza, LLC (Palm Auto)
(R2014-0037, as amended) (Lease). SUMMARY:
Palm Auto is obtaining a leasehold mortgage, and the lender, Toyota Motor
Credit Corporation, requires the Estoppel to confirm certain terms and
conditions of the Lease, including rental and that Palm Auto is not in default.
Countywide (HF)
7. Staff recommends motion to approve: list of charitable organizations to benefit
from the proceeds (coins) from the fountain at Palm Beach International Airport
(PBIA) during the period October 1, 2018 through September 30, 2019. SUMMARY: On March 14, 1989, the Board approved the
concept of collecting contributions from PBIA’s fountain on a monthly basis and
contributing the funds to different charitable organizations recommended by the
Community Services Department and approved by the Board. The non-profit organizations listed on
Attachment “A” to the agenda item have been recommended by the Community Services
Department based on an internal PPM which recommends non-profit organizations
that submit Requests for Proposals for funding under the County’s Financially
Assisted Agency program to receive contributions for the forthcoming fiscal
year, commencing October 1, 2018.
Average monthly contributions for the past year have been approximately
$50. In addition, the list will be
provided to Paradies-Palm Beach, LLC, PBIA’s retail concessionaire, who will
send the contribution from the fountain in its gift shop areas along with an
additional contribution of $250.00 to the recommended recipients pursuant to
its concession agreement. Countywide (AH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to adopt: resolution of the Board
of County Commissioners of Palm Beach County, Florida, authorizing the issuance
of not exceeding $23,000,000 in original aggregate principal amount of Palm
Beach County, Florida, Revenue Refunding Bonds, Series 2018, in one or more
Series (the Bonds) for the purpose of currently refunding all of the County’s
outstanding Revenue Improvement Bonds, Series 2011 (Ocean Avenue Lantana Bridge
and Max Planck Corporation Projects); paying certain costs related thereto;
providing for the terms and payment of such Series 2018 Bonds; providing for
the rights, security and remedies of the holder thereof; approving the sale of
the Bonds to STI Institutional & Government, Inc. (The Bank) pursuant to a
direct private placement; approving the form of and delegating to the Mayor or
Vice Mayor the authority to execute and deliver a bond purchase agreement to be
used for the negotiated sale of the Bonds to the Bank; making certain covenants
and agreements in connection therewith; authorizing the proper officials of the
County to do all other things deemed necessary or advisable in connection with
the issuance of the Series 2018 Bonds; providing for certain other matters in
connection therewith; and providing for an effective date. SUMMARY: On August 16, 2018, the County Financing
Committee (CFC) approved the current refunding of all of the County’s Revenue
Improvement Bonds, Series 2011 based on a target net present value savings of
not less than $400,000. The bonds
originally funded a grant to Max Planck and the Ocean Avenue Lantana Bridge
project. Based on the recommendations of the County’s Financial Advisor, and
due to timing issues and volatile market conditions, it would be in the best
interest of the County that the Series 2018 Bonds be sold on a negotiated
private placement basis. Countywide
(DB)
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. DELETED: Staff recommends motion
to approve:
A) Construction Manager at Risk (CMAR) contract with Collage Design and
Construction Group, Inc. for the Canyon District Park project; and
B) Task Order No. 1 with Collage Design and Construction Group, Inc. for
preconstruction services in the amount of $66,107.13.
SUMMARY: The project consists of a district park on 52 acres located south of
Boynton Beach Boulevard and west of Acme Dairy Road. The construction budget for Canyon District
Park is $13,000,000. Park improvements
will be constructed in two phases, based on the community’s immediate needs.
The Phase 1 improvements include three soccer/multipurpose fields, a
restroom/concession facility, two retention/recreational lakes, 12 station
fitness trails and grass/asphalt parking spaces. Phase 2 may include several of the following:
additional soccer/multipurpose fields, baseball/softball fields, running track,
restrooms, playground, picnic pavilions, a maintenance facility, asphalt
parking and access roads along with associated site/utility improvements. This CMAR contract only authorizes
pre-construction services. Once the
construction documents are completed, the construction manager will bid the
work and provide a guaranteed maximum price.
Work will be authorized with amendments to the Board for identified Phases.
The Small Business Enterprise (SBE) goal established for this contract is 25%.
Collage Design and Construction Group, Inc.’s SBE participation for
pre-construction services is 0% due to there being no subcontracted services. Phase 1 construction will be funded primarily
with park impact fees. Phase 2
improvements will be funded through Infrastructure Sales Tax proceeds available
in FY2021. Collage Design and
Construction Group, Inc. is a Lake Mary, FL based business that maintains an
office in Palm Beach County. (Capital Improvements Division) District 5
(LDC)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
2. Staff recommends
motion to approve: agreement with Cambridge Security Services
Corporation, a corporation licensed to do business in the State of Florida
(Participant) allowing for interoperable communications through the countywide
and EMS common talk groups of the County’s 800 MHz Radio System for the period
of September 18, 2018 to September 18, 2021.
SUMMARY: This agreement
(Agreement) provides the terms and conditions under which the Participant can
program into its radios and utilize the countywide and EMS common talk groups
for certain inter-agency communications. The terms of the Agreement are
standard and have been offered to all municipalities and local branches of
State/Federal agencies and ambulance service providers with 800 MHz trunked
radio capabilities. There are no charges associated with this Agreement, but
the Participant is required to pay all costs associated with Participant’s
subscriber units and to comply with the established operating procedures for
the System. The Agreement may be
terminated by either party, with or without cause. The term of the Agreement is
for three years or until the expiration or termination of Participant’s
Certificate of Public Convenience and Necessity, whichever comes first. There
are three renewal options, each for a term of three years. (ESS) Countywide
(LDC)
3. Staff recommends
motion to approve: eighth amendment
to Communication Tower Joint Use Agreement (R96-972D) with New Cingular
Wireless PCS, LLC, a Delaware limited liability corporation (AT&T) for
County’s communication tower site located at Forest Hill Boulevard and the
Turnpike for the period of July 16, 1996 through July 15, 2026. SUMMARY: The County and AT&T co-locate on this
County-owned tower. This eighth amendment
will document the addition of the County’s Water Utilities Department Automated
Meter system and AT&T’s previous maintenance upgrade; permit AT&T to
relocate its equipment on the tower and reserve space at the 90’ elevation being
vacated by AT&T; and modify the frequency lists and tower loading exhibits
to reflect these changes. No structural modifications are necessary to maintain
the towers’ loading capacity for the County’s current and future loading or for
AT&T’s current and future equipment.
Each party will be responsible to obtain all necessary permits and
governmental approvals associated with its modifications, and all equipment
installations will be completed at each parties sole cost. There will be no service interruptions to the County’s or AT&T’s
operations. This eighth amendment
replaces Exhibit “C” Tower Configuration/Communication Equipment and Exhibit
“D” Frequency List. All other terms of the Communication Tower Joint Use
Agreement remain unchanged. PREM will
continue to administer the Agreement. (PREM) District 2/Countywide (HJF)
4. Staff recommends
motion to approve: Declaration of Easement in favor of Palm Beach County
Water Utilities over a portion of Loxahatchee Groves Park in unincorporated
Palm Beach County. SUMMARY: Loxahatchee Groves Park (Park) is located 3.5
miles west of SR 441 on the north side of Southern Boulevard. FDOT is widening Southern Boulevard on the
south side of the Park and requested that a waterline located within the
right-of-way and serving the Park be relocated within the Park boundaries. Both
County Water Utilities and the Parks and Recreation Departments worked together
to relocate the waterline inside the Park boundaries. The easement area will be for water utility
purposes, will provide access to the meter box and is approximately 38’x12’,
covering an area of 455 square feet near the southwest corner of the Park. This
Declaration of Easement will be recorded to provide notice of its existence and
location. (PREM) District 6 (HJF)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
5. Staff recommends
motion to approve:
A) Amendment No. 2 to the contract with The Weitz
Company, LLC (R-2016-0763) in the amount of $1,999,737 for the Summit Library
Children’s Area Expansion and Exterior Renovations Project establishing a
Guaranteed Maximum Price (GMP); and
B) budget transfer in the amount of $1,073,312 to
the Library Expansion Program from the Reserves of the Main Library
Expansion/Renovation.
SUMMARY: This Amendment
authorizes interior renovations of approximately 2,080 square feet consisting
of an expansion to the existing children’s area and adding new study rooms at
the existing reference area. The proposed interior renovations and building
addition consist of providing a new interior masonry wall opening between the
existing children’s area and new expanded children’s area, providing ductwork
modifications and grille replacement at renovated areas, replacement of
existing mechanical air handlers, computer room air conditioning units and
associated condensers in the administrative basement and data room, providing
fire alarm notification devices in renovated areas, providing electrical
lighting, power, data/voice, switching, public address, and providing fire
protection system modifications. Exterior renovations consist of the weather
proofing of the entire exterior of the building, replacement of the existing
emergency generator and automatic transfer switch, resurfacing of the east side
of the parking area and restriping of drive aisles. Re-roofing, lightning protection, and
replacement of the existing built up roof system for the existing west side of
the building is additionally part of the project. The duration of construction
is 120 days. The Small Business Enterprise
(SBE) participation goal established by the SBE Ordinance is 15%. The Weitz Company, LLC’s SBE participation
for this Amendment is 31.3%. This
project will be funded from the Library Improvement Fund and Library Expansion
Program Funds. The Weitz Company, LLC is a Palm Beach County
business and it is anticipated that 48.6% of the work will be performed by Palm
Beach County contractors. (Capital Improvements Division) District 2
(LDC)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to receive and file: documents executed in connection with a
loan made to Oxygen Holdings, LLC, under the Housing and Urban Development
(HUD) Section 108 Loan Program.
A) Palm Beach County Section 108 Promissory Note, dated May 3, 2018, for
$1,000,000;
B) Palm Beach County Section 108 Loan Agreement dated May 3, 2018, for
$1,000,000;
C) Section 108 Loan Program Agreement dated May 3, 2018, for $1,000,000;
D) Mortgage Agreement (With Assignment of Leases and Rents), dated May 3,
2018, for $1,000,000;
E) Intercreditor Agreement, dated May 3, 2018, for $1,000,000;
F) Environmental Indemnity Agreement, dated May 3, 2018; and
G) Guaranty Agreement, dated May 3, 2018, for $1,000,000.
SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts,
agreements and grants must be submitted by the initiating Department as a
receive and file agenda item. During the Department’s administrative review of
files, documents were identified that need to be presented as a receive and
file. The attached documents have been
executed on behalf of the Board of County Commissioners (BCC) by the County
Administrator or designee in accordance with Resolution R2009-0725, and are now
being submitted to the BCC to receive and file. These are Federal funds
which require no local match. District 2 (JB)
2. Staff recommends
motion to receive and file: following documents:
A) Standard Form SF-424 and Certifications for the Fiscal Year 2018-2019
Community Development Block Grant Program (CDBG);
B) Standard Form SF-424 and Certifications for the Fiscal Year 2018-2019
HOME Investment Partnership Program (HOME); and
C) Standard Form SF-424 and Certification for the Fiscal Year 2018-2019
Emergency Solutions Grant Program (ESG)
SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts,
agreements and grants must be submitted by the initiating Department as a
receive and file agenda item. The
attached documents were executed on behalf of the Board of County Commissioners
(BCC) by the Director of the Department of Housing and Economic Sustainability
(HES) in accordance with Resolution R2018-1061 as approved by the BCC on July
10, 2018 which delegated such authority to the County Administrator or
designee. These documents are now being
submitted to the BCC to receive and file. CDBG funds require no local
match. The HOME required local match
($497,428) will be provided from the State Housing Initiatives Partnership
Program. The ESG required local match
($524,079) will be provided by the four ESG-funded agencies, the Department of
Community Services and HES. Countywide (JB)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
3. Staff recommends
motion to:
A) approve Impact Fee Affordable Housing Assistance Program (IFAHAP) funding award
in the amount of $69,754 to ME-ST, LLC (ME-ST) for the Maine Street project;
B) authorize Mayor to execute a Certificate of Award to be released to the recipient
pursuant to IFAHAP Guidelines;
C) approve budget transfer of $67,781 in Impact Fee Assistance Program – Roads Zone
4 to appropriate funds for ME-ST; and
D) approve budget transfer of $1,973 in Impact Fee Assistance Program – Public
Building to appropriate funds for ME-ST.
SUMMARY: On May 14, 2018, the Department of Housing and Economic Sustainability
issued a Notice of Funding Availability (NOFA) making $1,305,932 in IFAHAP
funding available from Palm Beach County’s Fiscal Year 2017 funding cycle. ME-ST submitted a request for assistance in
response to the NOFA on June 7, 2018.
Staff recommends that up to $69,754 be provided as a credit for impact
fees associated with the Maine Street project.
ME-ST will be given credits for Roads Zone 4 Impact Fees ($67,781) and
Public Building Impact Fees ($1,973) for the construction of the Maine Street
project. ME-ST will pay impact fees
above the allocated $69,754. The project
is located at 4825 Maine Street, Lake Worth (in unincorporated Palm Beach
County) and will have 14 multifamily rental units for veterans, including formerly
homeless veterans. According to IFAHAP
requirements, all units will be rented to households with incomes no greater
than 140% of Area Median Income (AMI).
The assisted units will be deed-restricted to remain affordable for no
less than 15 years. These funds are from interest earned by the Impact
Fee Fund. District 3 (JB)
4. Staff recommends
motion to receive
and file: Section 108 Document Custodial Agreement with the U.S. Department
of Housing and Urban Development. SUMMARY: As part of the Section 108
Loan Guarantee Program, the U.S. Department of Housing and Urban Development
(HUD) requires the designation of a Custodian to serve as the Palm Beach County
trustee, responsible for safeguarding security agreements and documents
executed on behalf of HUD and the County.
The Section 108 Document Custodial Agreement (Custodial Agreement) was
executed on September 23, 2013, designating the Palm Beach County Clerk &
Comptroller (Clerk) as the Palm Beach County Custodian and public trustee. Between
March 2009 and January 2013, Contracts for Loan Guarantee Assistance Under
Section 108 of the Housing and Community Development Act of 1974, as Amended,
42 U.S.C. §5308 (Contracts) were executed on behalf of the Board of County
Commissioners (Board) by the County Administrator or designee, in accordance
with Resolutions R2009-0255, R2009-0725, R2009-0902, R2010-0362, and
R2011-0330. In total, the Contracts
provide $31,992,000 in Federal funding for the Palm Beach County Section 108
Loan Program. Per each Contract, the
County (as the Borrower of the Section 108 Loan Funds) shall deliver a standard
set of documents to the Clerk (as the Custodian) no later than five business
days after disbursement of Section 108 Loan Funds to a business borrower. Each contract was received and filed in
accordance with County PPM CW-O-051 (R2011-0009, R2011-0010, R2011-0011,
R2011-0012, R2011-1834, and R2013-0683). To date, the County has made 41
disbursements, totaling $23,002,131, to business borrowers. All required documentation was received and
filed with the Clerk in accordance with County PPM CW-O-051. During the Department’s administrative
review of the files, these documents were identified that need to be presented
as a receive and file. Countywide (JB)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY (Contd)
5. Staff recommends
motion to receive
and file: Purchase Agreement for State Tax Credits with Tractor Supply
Company for the sale of Voluntary Cleanup Tax Credits (VCTC). SUMMARY: In
accordance with County PPM CW-O-051, all delegated contracts, agreements and
grants must be submitted by the initiating Department as a receive and file
agenda item. The attached documents have been executed on behalf of the Board
of County Commissioners (BCC) by the County Administrator in accordance with
Resolution R2015-1793 and Agenda Item 3I-1 as approved by the BCC on December
15, 2015, and April 10, 2018, respectively.
Under the Purchase Agreement for State Tax Credits, Tractor Supply
Company purchased a tax credit certificate worth $13,297.10 under the VCTC
Program. The purchase price of the
certificate was $12,100.36. After
payment of the brokerage commission, the County will receive $11,302.54 which
will be used to replenish the County’s Brownfields Revolving Loan Fund. The
VCTC Program does not require a local match. Countywide (JB)
J. PLANNING, ZONING
& BUILDING
1. Staff recommends
motion to receive and file: amendment to extend the contract agreement
period with the University of Florida’s Bureau of Economic and Business Research
(BEBR) to provide small-area population estimates and projections for Palm
Beach County for year 2020 through 2045. SUMMARY: The contract is for
professional and consultation services to prepare population estimates and
projection model development for Palm Beach County. As authorized by PPM
CW-O-051, the Director of Purchasing approved and executed the original
contract on behalf of the Board of County Commissioners on September 1, 2017
and presented to the BCC at their meeting of October 3, 2017. The contract was
scheduled to begin on August 1, 2017 and end on October 31, 2017. The Scope of
Services of the contract states that the consultant will begin work after
receiving the County's build-out submodel data. Due to increased workload and
lack of staffing, the County was not able to provide the build-out submodel
data until July 2018 and therefore the consultant has not started the
consulting services. The contract was therefore amended to allow an extension
of time for the Consultant to perform the services. This contract does not
require additional funding. The amended contract, dated June 15, 2018, was
executed by the County's Director of Purchasing. Countywide (RPB)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING
& BUILDING (Cont’d)
2. Staff recommends
motion to approve: Interlocal Agreement (ILA) providing
consent for the annexation of right-of-way segments of Northlake Boulevard, between
Grapeview Blvd. and Avocado Blvd., and between 130th Ave N. and 120th
Ave N., into the City of Palm Beach
Gardens (City); and providing for the transfer of traffic control jurisdiction
of the right-of-way segments from the City to Palm Beach County (County) after
annexation. SUMMARY: The
City of Palm Beach Gardens requested the voluntary annexation of right-of-way
segments of Northlake Boulevard abutting the City's boundary, totaling 1.98
acres, as described in Exhibit A and shown on Exhibit C of the Interlocal
Agreement. This annexation will provide the City's police department
jurisdiction over safety and regular patrols for activities that may affect the
adjacent City residents. The annexation also provides the City the ability to
monitor and enforce traffic safety. Approval of
this ILA by both parties constitutes mutual agreement between the City and
County pursuant to Section 316.006(4)(c) F.S., to the transfer of traffic
regulatory authority over the right-of-way segments from the City to the
County. The City does not request the transfer of operation and
maintenance of the right-of-way. The ILA does not change the status of the
ownership and maintenance of Northlake Boulevard. A Memorandum of Understanding
regarding mutual law enforcement services is in effect for the segment of the
right-of-way where the north and south sides of the right-of-way are
unincorporated, as shown in Exhibit B of the Interlocal Agreement. The proposed
annexation meets the requirements of Chapter 171, Florida
Statutes (F.S.), as the area is contiguous, compact, does not create an
enclave, and is consistent with the Intergovernmental Coordination Element,
Objective 1.4, of the County’s Comprehensive Plan. Districts 1 & 6 (RPB)
3. Staff recommends
motion to approve: seat change of two current members of the
Building Code Advisory Board.
Current Proposed
Seat No. Seat No. Appointment Requirement Nominated By Term Expires
4 3 Shane V. Kittendorf Building Official Building Officials 01/13/20
Association
of
Palm
Beach County
Current Proposed
Seat No. Seat No. Appointment Requirement Nominated By Term Expires
3 4 Wayne Cameron Building Official Building
Officials 05/16/19
Association
of
Palm
Beach County
SUMMARY: The Building Code Advisory Board (BCAB) was
established by a Special Act of the Florida Legislature in 1974, and amended in
2017. Mr. Wayne Cameron recently relocated to become the Building Official of
the Town of Ocean Ridge, which is located in Commission District 4. Mr. Shane
Kittendorf is the Building Official of the City of Boynton Beach. He has agreed
to serve as the District 3 representative. The Building Officials Association
of Palm Beach County (BOAPBC) has nominated Mr. Shane V. Kittendorf to be the
building official representative for District 3 in Seat 3, and Wayne Cameron to
be the building official representative for District 4 in Seat 4. This Advisory Board has 16 seats, 14
currently filled and two vacancies, and a diversity count of Caucasian: 12
(86%), African-American: 1 (7%) and Asian-American: 1 (7%). The gender ratio
(male: female) is 13:1. The nominees are one Caucasian male and one
Asian-American male. Staff has addressed the need to increase diversity within
our boards and will continue to encourage this in an effort to expand the
Boards’ diversity. Countywide (SF)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING
& BUILDING (Cont’d)
4. Staff recommends
motion to approve: appointment
of one new member to the
Building Code Advisory Board (BCAB) and reappointment of three current members
of the BCAB.
Appoint one
new member:
Appoint Seat Requirement Nominated By Term
Edward J. Lynch, Sr. 14 General
Contractor Associated Builders 9/18/18–9/17//21
and
Contractors, Inc.
Reappoint
three current members:
Reappoint Seat Requirement Nominated
By Term
Scott D. Worley 10 General
Contractor Gold Coast Builders 9/18/18–9/17/21
Association
(GCBA)
James B. Carr 15 HVAC
Contractor Palm Beach Air 9/18/18–9/17/21
Conditioning
Contractors
Association,
Inc.
Gregory S. Miller 16 Aluminum
Contractor Gold Coast Builders 9/18/18–09/17/21
Association
SUMMARY: The Building Code Advisory Board (BCAB) was
established by a Special Act of the Florida Legislature in 1974, and amended in
2017. The term of office for Board members is three years with no limit to the
number of terms a member may serve. The Board is comprised of 16 members: one registered
architect appointed from nominees submitted by the Palm Beach Chapter of the
American Institute of Architects (AIA); one professional engineer appointed
from nominees submitted by the Palm Beach Chapter of the Florida Engineering
Society (FES); seven members appointed from nominees submitted by any
recognized regional industry trade association; and seven Building Officials,
one from each commission district, appointed from nominees submitted by the
Building Officials Association of Palm Beach County (BOAPBC). Associated
Builders and Contractors, Inc. has nominated Edward J. Lynch, Sr. to be
appointed as general contractor in Seat 14. Gold Coast Builders Association
(GCBA) has nominated Scott D. Worley to be reappointed as general contractor in
Seat 10. Palm Beach Air Conditioning Contractors Association, Inc. has
nominated James B. Carr to be reappointed as HVAC contractor in Seat 15. GCBA
has nominated Gregory S. Miller to be reappointed as aluminum contractor in
Seat 16. This Advisory Board has 16 seats, 14 currently filled and 2 vacancies,
and a diversity count of Caucasian: 12 (86%), African-American: 1 (7%) and
Asian-American: 1 (7%). The gender ratio (male: female) is 13:1. The nominees
are three Caucasian males and one Hispanic-American male. Staff has addressed
the need to increase diversity within our boards and will continue to encourage
this in an effort to expand the Boards’ diversity. Countywide (SF)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to receive and file: executed agreements received during the
months of March, April and May 2018.
A) Standard Potable Water
and Wastewater Development Agreement with Librizzi Holdings, LLC, SDA #02-01152-000
(District 3), Recorded in OR BK 29886 PG 0225;
B) Standard Potable Water
and Wastewater Development Renewal Agreement with Boca Raton Associates VIII, LLLP,
SDA #09-01064-000 (District 5), Recorded in OR BK 29886 PG 0234;
C) Standard Potable Water
and Wastewater Development Agreement with Boca Raton Associates VIII, LLLP,
SDA# 09-01084-000 (District 5), Recorded in OR BK 29886 PG 0241; and
D) Change Order No. 3 for
the Water Treatment Plant No. 3 Wellfield Improvements Project (WUD Project No.
16-042) with Florida Design Drilling Corporation.
SUMMARY: In accordance with County PPM CW-0-051, all
delegated contracts/agreements/grants/procurement items must be submitted by
the initiating Department as a receive and file agenda item and are attached
unless the documents have been recorded in the Public Records of Palm Beach
County. The documents have been fully executed on behalf of the Board of County
Commissioners (BCC) by the Director of the Water Utilities Department (WUD) in
accordance with Resolutions R93-1619, R96-0228, and R2003-0539 and are now
being submitted to the BCC to receive and file. (MJ)
2. Staff recommends
motion to approve: Amendment No. 2 to the contract with Holtz Consulting Engineers, Inc., for
Consulting/Professional Services for the Lift Station Rehabilitation Project A
(Project), in an amount not to exceed $378,550.18.
SUMMARY: On July 12,
2016, the Board of County Commissioners (BCC) approved the Water Utilities
Department (WUD) Consulting/Professional Services Contract (contract) with Holtz Consulting Engineers, Inc., for design
and bidding services required to rehabilitate 60 lift stations for a term of
five years (R2016-0899). Amendment No. 2 to the contract updates the
scope of work to provide for additional electrical improvements for 20 lift
stations and engineering services during construction for 30 lift stations to
be rehabilitated under the Project. Engineering services to be provided during
construction include coordination meetings, construction inspection, shop
drawing review, responding to requests for information (RFIs), review of
Operation and Maintenance (O&M) Manuals, assistance with issuance of substantial
and final completion documents and record drawings review. Amendment No. 2 also
provides for associated “out of pocket expenses.” No time extension is included in Amendment
No. 2. The Small Business Enterprise (SBE) participation established by the SBE
Ordinance is 15% overall. The contract with Holtz
Consulting Engineers, Inc., provides for SBE participation of 99%
overall. Amendment No. 2 has 100% of
SBE participation. The cumulative SBE participation including Amendment No. 2 is 100%. Holtz Consulting Engineers, Inc., is a Palm
Beach County company. The Project is
included in the WUD FY18 Budget.
(WUD Project No. 15-096) Countywide (MJ)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
3. Staff recommends
motion to approve:
A) contract with Hinterland Group, Inc., (Contract)
for the Lift Station Rehabilitation Project A; Bid Package 2 (Project) in the
amount of $4,830,000; and
B) budget transfer of $5,072,000 in the Water Utilities Department Capital Improvement Fund (Fund 4011).
SUMMARY:
On June 6, 2018, four bids were
received for the rehabilitation of 30 lift stations located throughout the
Water Utilities Department (WUD) service area. Hinterland Group, Inc., was
determined to be the lowest responsive and responsible bidder in the amount of $4,830,000.
The Project will provide for the lift station upgrades necessary to meet
current WUD construction and design standards. The Project work involves
upgrading the mechanical, electrical and civil components of the lift stations,
including discharge piping, pumps, control panel, slabs, wet well and valve
vaults. The Project will also include
coordinating all stations on the WUD Supervisory Control and Data Acquisition
system. The Small Business Enterprise (SBE) participation goal established by
the SBE Ordinance is 15% overall. The Contract provides for SBE participation
of 95.23% overall. Hinterland Group, Inc., is a Palm Beach County company. The budget transfer is necessary because the
project was originally scheduled for FY 2019, but has been accelerated into FY
2018.
The transferred funds are being moved from the water treatment plant,
building construction, and wastewater treatment plants funds. (WUD Project No. 15-096) Districts
2, 3, 4, 5 & 6 (MJ)
4. Staff recommends
motion to approve: Consultant
Services Authorization (CSA) No. 4 for the Southern Region Water Reclamation
Facility (SRWRF) Plant O&M Manual Digestion Chapter Update (Project) with Brown
and Caldwell, in an amount not to exceed $110,971.67. SUMMARY: On
June 20, 2017, the Board of County Commissioners approved the Water Utilities
Department (WUD) Contract for Consulting/Professional Services Wastewater
Engineering Services with Brown and Caldwell, (R2017-0813). CSA No. 4 provides for the professional/ engineering
services to support necessary updates to the Digestion Chapter of the SRWRF
Plant Operations and Maintenance (O&M) Manual. Since the construction of
SRWRF, the anaerobic digester facilities have been periodically enhanced and
improved. CSA No. 4 will provide the technical support necessary to update the
Digestion Chapter to reflect those improvements and incorporate additional
operational and safety procedures. The Small Business Enterprise (SBE)
participation goal established by the SBE Ordinance is 15% overall. The contract
with Brown and Caldwell provides for SBE participation of 26% overall. CSA No. 4
includes an SBE participation of 8.32%. The cumulative SBE participation, including
CSA No. 4 is 22.21%. Brown and Caldwell is headquartered in Walnut Creek, California
but maintains an office in Palm Beach County from which the majority of the
work under CSA No. 4 will be undertaken. The Project is in the WUD FY 18 Budget.
(WUD Project No. 17-017) District 5 (MJ)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
5. Staff recommends
motion to approve:
A) contract with Kimley-Horn and Associates, Inc.,
for Water Treatment Plant No. 2 (WTP 2) Treatment and Disposal Improvements
(Contract); and
B) Consultant Services Authorization No. 1 (CSA 1) for WTP 2 Treatment and Disposal Improvements Design, Bidding and Permitting Services in the amount of $1,366,970.24.
SUMMARY:
The
selected engineering firm was procured under the provisions of Florida Statues
287.055 (Consultant Competitive Negotiation Act). The Contract will be used by the Water
Utilities Department (WUD) to obtain consulting/professional services in the
area of engineering for projects providing improvements to treatment and
disposal systems at WTP 2. Consultant Services Authorizations will be
negotiated and issued against this Contract on a task basis at the sole
discretion of the County. The contract has a term of five years. Kimley-Horn and Associates, Inc., a North
Carolina Corporation authorized to do business in the State of Florida, has an
office in Palm Beach County. Kimley-Horn and Associates, Inc., has agreed to
meet or exceed a 54% Small Business Enterprise (SBE) participation goal and a
4% Minority and Women’s Business Enterprise (M/WBE) goal. CSA 1 includes
design, permitting and bidding services for a 15 million gallon-per-day (MGD)
lime softening treatment unit, a five million gallon water storage tank, MIEX ®
anion exchange and facility improvements and a deep injection well, which will
be sized for disposal of the MIEX ® brine waste and future membrane concentrate
associated with water treatment plant expansions at WTP 2. CSA 1 includes 45.78% SBE and 4.16% M/WBE
participation. Additional SBE and M/WBE
participation will be provided in the future for engineering services during
construction. The Project is included in
the FY18 Capital Improvement Plan for WUD and adopted by the Board of County
Commissioners. (WUD 17-065 Contract and
18-066 CSA 1) District 2 (MJ)
6. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 5 for the Southern Region Water Reclamation Facility (SRWRF)
Process Blower Improvements (Project) with Brown and Caldwell,
(R2017-0813) in the amount not to exceed $137,906.29. SUMMARY: On June 20, 2017, the Board of County Commissioners (BCC) approved the
Water Utilities Department (WUD) Contract for Professional
Consultation/Wastewater Engineering Services with Brown and Caldwell, (R2017-0813)
to obtain engineering/professional services for utility related projects. CSA No. 5 will provide for professional/engineering services related
to the Project. SRWRF is the largest wastewater treatment
facility owned and operated by WUD.
SRWRF utilizes aeration in the wastewater treatment process. Air
required for proper aeration and treatment is supplied by mechanical blowers.
The majority of the aeration needs at SRWRF are met only by Turblex blowers,
which are proprietary and complex and can only be serviced by the manufacturer.
Concerns regarding the reliability of the Turblex blowers have arisen because
of the long-term challenges associated with the negotiation of a service
agreement with the manufacturer. To mitigate against the risks associated with
the failure of the Turblex blowers, additional blowers need to be installed.
CSA No. 5 will provide preliminary engineering to confirm aeration needs,
blower sizing, mechanical and electrical arrangements. This will increase the treatment reliability
and redundancy at SRWRF. The Small Business Enterprise (SBE)
participation goal established by the SBE Ordinance is 15% overall. The contract
with Brown and Caldwell provides for SBE participation of 26% overall. CSA No.
5 includes an SBE participation of 14.86%. The cumulative SBE participation,
including CSA No. 5 is 24.31%. Brown and Caldwell is headquartered in Walnut
Creek, California but maintains an office in Palm Beach County from which the
majority of the work under CSA No. 5 will be undertaken. The Project is in the FY18 Capital
Improvement Plan for WUD and adopted by the BCC. (WUD Project No. 18-067) District
5 (MJ)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
7. Staff recommends
motion to approve: Work
Authorization (WA) No. 22 to Johnson-Davis Incorporated, for the CD01 Water Distribution
System Improvement Zones 1 and 5 (Project) in the amount of $1,352,904.85. SUMMARY:
On July 12, 2016, the Board of County
Commissioners approved the Water Utilities Department (WUD) Pipeline Continuing
Construction Contract (contract) with Johnson-Davis Incorporated (R2016-0902).
WA No. 22 provides for the construction of approximately 7,300 linear feet of
water mains throughout the eastern portion of the WUD service area. The work
undertaken as part of the Project will improve system capacity, improve
hydraulic efficiencies, eliminating dead ends and decrease water retention time
in the distribution system resulting in improved water quality. The Small
Business Enterprise (SBE) participation goal established by the SBE Ordinance
is 15% overall. The contract with Johnson-Davis
Incorporated provides for SBE
participation of 3.28%. WA No. 22
includes 16.78% participation. The
cumulative SBE participation to date including WA No. 22 is 13.34%. Johnson-Davis Incorporated is a Palm Beach County company. The Project is
included in the WUD FY 18 Budget. (WUD Project No. 15-013) Districts 2, 6
& 7 (MJ)
L. ENVIRONMENTAL RESOURCES
MANAGEMENT
1. Staff recommends
motion to approve:
A) first amendment to
Annual Coastal and Marine Engineering Contract No. R2016-1376 with Applied
Technology & Management, Inc. (ATM) to extend the contract for one year from September 26,
2018 to September 26, 2019. All other provisions remain in full force and
effect;
B) first amendment to Annual Coastal and Marine
Engineering Contract No. R2016-1377 with Olsen Associates, Inc. (OAI) to extend the contract for one year from September 26,
2018 to September 26, 2019. All other provisions remain in full force and
effect; and
C) first amendment to Annual Coastal and Marine
Engineering Contract No. R2016-1523 with Aptim Environmental &
Infrastructure, Inc. (APTIM) to extend the contract for one year from October
17, 2018 to October 17, 2019. All other provisions remain in full force and
effect.
SUMMARY: ATM, a Palm Beach County company, and OAI, a
Jacksonville, Florida company, were awarded contracts on September 27, 2016.
The County is extending these contracts for one year from September 26, 2018 to
September 26, 2019. APTIM, a Palm Beach County company, was awarded a contract
on October 18, 2016. The County is exercising the only renewal option to extend
this contract through October 17, 2019. ATM’s contract requires 25% Small
Business Enterprise (SBE) and/or Minority and Women Business Enterprise (M/WBE)
participation; it has achieved 83.1% participation. OAI’s contract requires 38%
SBE and/or M/WBE participation; it has achieved 60.3% participation. APTIM’s
contract requires 15% SBE participation; it has achieved 71.1% participation. Countywide (DC)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL RESOURCES
MANAGEMENT (Cont’d)
2. Staff recommends
motion to:
A) approve
extension of a Memorandum of Agreement (MOA) between the South Florida Water
Management District, Martin County and Palm Beach County for vehicular passage
through the Cypress Creek Natural Area; and
B) authorize
County Administrator or designee to sign all future time extensions associated
with the MOA.
SUMMARY: The
MOA was approved by the Board of County Commissioners on August 13, 2013
(R2013-1036). This extension agreement exercises the first of four five-year
extension options in the MOA. Exercising this option to extend the MOA for
another five years will keep all other terms of the MOA intact and extend the
term of the MOA through September 30, 2023, with three five-year extension
options remaining. Authorizing the County Administrator or designee to sign all
future time extensions associated with the MOA. District 1 (AH)
3. Staff recommends
motion to approve: Management
Plan (Plan) for Sandhill Crane Wetlands (formerly known as C-18 Triangle)
Natural Area. SUMMARY: The
Plan identifies natural resources present on the natural area and provides for
the preservation, restoration, management and passive recreational use of those
resources. After review of the Plan by the Natural Areas Management Advisory
Committee (NAMAC) and a public hearing held on June 20, 2018, NAMAC unanimously
recommended the Plan for approval at its July 20, 2018 meeting. Initial
invasive/nonnative vegetation removal, a majority of the fence and regulatory
sign installation, and nominal public use facilities have been completed.
Remaining capital projects (remaining fencing and signage) are expected to be
completed in FY 2019, at an estimated cost of $17,475. Annual management and
operating costs, including prescribed burns/mechanical vegetation reduction,
ongoing nonnative/invasive animal and plant control, repair and replacement of
facilities, and biological monitoring and reporting are estimated to be $114,160. Funds for capital improvements, and annual
management and operation of the site are expected to come from the Natural
Areas Fund, Natural Areas Stewardship Endowment Fund, Pollution Recovery Trust
Fund, Ag Reserve Land Management Fund, and/or other funding sources. The first
update to the Plan will be due in 2028. District 1 (AH)
4. Staff recommends
motion to:
A) approve
contract for consulting/professional services between Palm Beach County and
Inwater Research Group, Inc. (IRG) for sea
turtle monitoring in an amount not to exceed $26,801.60, commencing upon
execution and expiring September 30, 2019; and
B) authorize
County Administrator or designee to sign all future time extensions, task
assignments, certifications, and other forms associated with the contract, and
any necessary minor amendments that do not significantly change the scope of
work, terms, or conditions of the contract.
SUMMARY: This contract provides for a continuation of monitoring and assessment
of sea turtle populations in northern Lake Worth Lagoon (LWL), and Jupiter
Inlet by IRG, a not-for-profit corporation based in Martin County. Annual surveys began in 2005, to assess
populations in the central LWL and efforts were added at Jupiter Inlet in 2017,
based on data indicating that these populations were expanding into habitats adjacent
to LWL. The LWL Management Plan recommends assessing sea turtle populations as
a means of evaluating the success of environmental restoration efforts and
lagoon health. District 1 (AH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
5. Staff recommends
motion to approve: annual contracts with the
below listed construction vendors for Palm Beach County Dune and Beach
Restoration Annual Contract (Federalized) Project No. 2018ERM01 for a period of two years:
A) Eastman Aggregate Enterprises, LLC not to
exceed $10,544,432.26; and
B) Rio-Bak Corporation not to exceed
$11,091,805.66.
SUMMARY: These construction
contracts are being pre-positioned to restore dunes and beaches damaged by
storms. The County will authorize projects by contract work orders, when needed
and adequately funded by the
Public Assistance Program from the U.S. Department of Homeland Security/Federal
Emergency Management Agency (FEMA). Federal rules prohibit local geographical
preferences in procurements funded by FEMA. Therefore, the County’s Small
Business Enterprise (SBE) Program, Local Preference, Glades Local Preference,
Glades Resident Incentive, and Apprentice Incentive were not included in this
competitive solicitation. Another solicitation with these County programs was
also advertised; award of the resulting contracts with SBE participation is
requested in agenda item 3L-6 in this Board of County Commissioner (BCC)
meeting. Five bids were received for Project No. 2018ERM01. The Department of Environmental Resources Management
recommends award to two contractors to provide redundancy and capacity for
multiple, concurrent projects. Eastman Aggregate Enterprises, LLC, a Palm Beach
County company, was the lowest responsive, responsible bidder. Rio-Bak
Corporation, a Palm Beach County company, was the next lowest
responsive, responsible bidder. The initial contract term is two years, which may
be extended for an additional one year upon approval by the BCC. Districts
1, 4 & 7 (DC)
6. Staff recommends
motion to approve: annual contracts with the
below listed construction vendors for Palm Beach County Dune and Beach
Restoration Annual Contract Project No. 2018ERM02
for a period of two years:
A) Eastman Aggregate Enterprises, LLC not to
exceed $10,544,432.26; and
B) Rio-Bak Corporation not to exceed
$11,091,805.66.
SUMMARY: These construction
contracts are being pre-positioned to restore dunes and beaches damaged by
erosion, including storms. The County will authorize projects by contract work
orders, when needed and adequately funded by the Florida Department of Environmental Protection, municipalities
and/or Beach
Improvement Fund from tourist development taxes. Another solicitation with Federal requirements was also advertised;
award of the resulting contracts (with no SBE participation) is requested in agenda
item 3L-5 in this Board of County Commissioner (BCC) meeting. Four bids were
received for Project No. 2018ERM02. The Department of Environmental Resources Management
recommends award to two contractors to provide redundancy and capacity for
multiple, concurrent projects. The Small Business Enterprise (SBE)
participation goal established by the SBE Ordinance (R2002-0064) is 15%
overall. Only one company met the SBE goal in the compliance review, but it fell outside the range for the ranking of
responsive bidder consideration. Eastman Aggregate Enterprises, LLC (Eastman), a
Palm Beach County company, was the lowest responsive, responsible bidder
with 0.016% SBE participation. Rio-Bak Corporation (Rio-Bak), a Palm Beach
County company, was the next lowest responsive, responsible bidder
with no SBE participation. Both contractors offered to increase their SBE
commitment in the contracts to 15%. Eastman’s revised SBE schedules have been
added to the contract. Rio-Bak’s SBE subcontractor updated its services’
certification with the County, rendering it eligible. The initial contract term
is two years, which may be extended for an additional one year upon approval by
the BCC. Districts 1, 4 & 7 (DC)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
7. Staff recommends
motion to:
A)
receive and file Task assignment Number IP7 to Contract No. FWC11357
(R2012-0573) with Florida Fish and Wildlife Conservation Commission (FWC) for
Palm Beach County to provide aquatic vegetation control services for water
bodies within Palm Beach County and a cost reimbursement of $77,781 for a term
beginning upon execution to June 30, 2019; and
B)
approve budget amendment of
$27,781 in the Natural Areas Fund to adjust the current budget to the contract
amount.
SUMMARY: On April 17,
2012, the Board of County Commissioners approved FWC Contract No. FWC11357
(R2012-0573) for aquatic vegetation control services in the following
lakes: Clarke, Ida, Osborne, and
Pine. This contract allows/obligates the
County to treat and control aquatic exotic plants within the Chain of
Lakes. County work is reimbursed by FWC. Delegated authority to execute all future
time extensions, task assignments, certifications, and any other forms
associated with this contract was approved at that time. Countywide (AH)
8. Staff recommends
motion to receive and file:
A) Interlocal Agreement with the City of Boynton
Beach for manatee speed zone law enforcement services from November 15, 2018 to
March 31, 2023; and
B)
Interlocal Agreement with the Village of Tequesta for manatee speed zone
law enforcement services from November 15, 2018 to March 31, 2023.
SUMMARY: On
August 19, 2014, the Board of County Commissioners approved a standard form
Interlocal Agreement (R2014-1193) (Agreement) with law enforcement agencies for
manatee protection and public education. Delegated authority to sign all future
time extensions, task assignments, certifications, and other forms associated
with this Agreement was approved at that time. Districts 1 & 4 (AH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL RESOURCES
MANAGEMENT (Cont’d)
9. Staff recommends
motion to receive and file:
A) Task Assignment No. GC913-2 to the State of
Florida, Department of Environmental Protection (FDEP) Contract No. GC913
(R2017-0838) providing for routine compliance inspections at 803 petroleum
storage tank facilities within Palm Beach, Martin and St. Lucie Counties,
and funding in the amount of $487,435.00, with a performance period of July 1,
2018 through June 30, 2019; and
B) Task Assignment Change Order No. 1 to FDEP
Contract No. GC913 (R2017-0838) updating Attachments A and B – Scope of Work.
SUMMARY:
Petroleum storage tank compliance services under a series of contracts
with FDEP have been in effect since 1988. On June 20, 2017, the Board of County
Commissioners approved Contract No. GC913 (R2017-0838) with FDEP. Delegated authority to the County
Administrator or designee to sign all future time extensions, task assignments,
certifications, and other forms associated with this contract was approved at
that time. Task Assignment No. GC913-1
(R2017-1366) was approved on September 12, 2017. Task Assignment Change Order
No. 1 (R2017-1828), approved on December 5, 2017, increased the contract
total by $5,201.04 from $520,511.02 to $525,712.06. Task Assignment Change
Order No. 2 (R2018-1206) decreased the contract total by $13,000, due to FDEP’s
estimates of variable inspections. FDEP did not assign enough variable
inspections which created a shortage. Amended and Restated Contract (R2018-1206) facilitates processing the
updates on the Guidance Documents, and compliance with FDEP Bureau of Finance
& Accounting; all else remained the same. Task Assignment No. GC913-2 providing
for routine compliance inspections at 803 petroleum storage tank facilities
within Palm Beach, Martin and St. Lucie Counties, and funding in the amount of
$487,435, with a performance period of July 1, 2018 through June 30, 2019. Task
Assignment Change Order No. 1 updates Attachment A and B – Scope of Work.
Delegated authority to sign all future time extensions, task assignments,
certifications, and other forms associated with this contract was approved June
12, 2018. Countywide (AH)
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: following executed Entertainment Contractor
Agreements between Palm Beach County and
A) Pyro Engineering, Inc., Eleventh Annual 4th
of July Celebration, Sunset Cove Amphitheater, on July 4, 2018; and
B) Blackwood Productions, Fabulous Fleetwoods
Concert, Sunset Cove Amphitheater, on July 4, 2018.
SUMMARY: The Parks
and Recreation Department produces cultural activities to promote the quality
of life in the communities it serves. In
accordance with County PPM CW‑O‑051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
receive and file agenda item. The
Entertainment Contractor Agreements have been fully executed on behalf of the Board of County Commissioners by the Director of the Parks and Recreation
Department in accordance with Resolution 2008-1109, amended by Resolutions 2010‑0644,
2014-0168 and 2017-1367. District 5 (AH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
2. Staff recommends
motion to receive and file: following executed
Sound and Light Production Services Contractor Agreements between Palm Beach
County and
A) Blackwood Productions, LLC, Eleventh
Annual 4th of July Celebration, Sunset Cove Amphitheater, for the period July
4, 2018, through July 5, 2018; and
B) Blackwood Productions, LLC, Slightly
Stoopid Concert, Sunset Cove Amphitheater, for the period July 22, 2018,
through July 23, 2018.
SUMMARY: In accordance with County PPM CW-O-051, the initiating Department as a receive
and file agenda item must submit all delegated contracts/agreements/grants. The Sound
and Light Production Services Contractor Agreements have been fully executed on
behalf of the Board of County Commissioners by the Director of the Parks and Recreation Department in accordance with
Resolution 2009-0592, amended by Resolutions 2010‑0645, 2014‑0167,
2017-1368 and 2018-0179. District 5 (AH)
3. Staff recommends
motion to receive and file: executed
Amphitheater Rental Agreement with AEG Presents SE, LLC, Slightly Stoopid
Concert, Sunset Cove Amphitheater, for the period July 22, 2018, through July
23, 2018. SUMMARY: In accordance
with County PPM CW-O-051, all delegated contracts/agreements/grants must be
submitted by the initiating Department as a receive and file agenda item. This Amphitheater Rental Agreement has been
fully executed on behalf of the Board of County Commissioners by the Director
of the Parks and Recreation Department in accordance with Resolution 2009-0335,
amended by Resolutions 2009-1807, 2012-1715, and 2014-0166. This program is part of a balanced schedule
of events, which promote the quality of life in the communities we serve. District
5 (AH)
4. Staff recommends
motion to receive and file: executed Resident Caretaker Lease Agreement
with Earl E. Campbell, a full time County employee at Canal Point Park, executed
on July 10, 2018. SUMMARY: In accordance with County PPM CW-O-051, all
delegated contracts/agreements/grants must be submitted by the initiating
Department as a receive and file Agenda Item. This Resident Caretaker Lease
Agreement has been fully executed on behalf of the Board of County
Commissioners by the Director of the Parks and Recreation Department in
accordance with Resolution 2016-1606. District 6 (AH)
5. Staff recommends
motion to receive and file: executed
Independent Contractor Agreement between Palm Beach County and Christina
Kennamer, Water Fitness
Classes, The Gleneagles Country Club / CMAA Therapeutic Recreation for the
period July 11, 2018, through September 28, 2018. SUMMARY: In accordance
with County PPM CW-O-051, all delegated contracts/agreements/grants must be
submitted by the initiating Department as a receive and file Agenda Item. This Independent Contractor Agreement has
been fully executed on behalf of the Board of County Commissioners by the
Director/Assistant Director of the Parks and Recreation Department in
accordance with Resolution 94-422, amended by Resolutions 2002-2103, 2007-0409,
2012-0168 and 2017-0822. District 3 (AH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
6. Staff recommends motion
to:
A) ratify
signature of the Mayor on an Indian River Lagoon License Plate grant
application. The application was submitted to South Florida Water Management
District (SFWMD) on July 10, 2018, requesting $87,593 to fund 62% of the
Riverbend Park Culvert/Water Control Structure Replacement Project;
B) authorize County
Administrator or designee to execute the Grant Funding Agreement, as well as
task assignments, certifications, standard forms, or amendments to the
Agreement that do not substantially change the terms and conditions of the
Agreement, if the grant is approved; and
C) authorize Director of the Parks
and Recreation Department to serve as Liaison Agent with SFWMD for this project.
SUMMARY: This grant application requests $87,593
from SFWMD for the Riverbend Park Culvert/Water Control Structure Replacement
Project. One of the original
culvert/water control structures used to manage the flow of water out of the
park is broken beyond repair and requires replacement. The project includes replacing the 30
year old culvert/water control structure with a new 42”, 120’ long corrugated
aluminum pipe. This control structure, when functioning
normally, holds water inside of the park instead of flowing directly into the
Loxahatchee River. Impounding water
within the Park serves two functions: to all of the Park’s wetlands to
naturally filter and purify the water before being released into the River, and
to keep water levels high enough to have over five miles of functional
canoe/kayak trails that take recreational pressure off the River. Total project costs are estimated at
$140,559, and the County will provide $52,966 in matching funds. District 1 (AH)
7. Staff recommends
motion to receive and file: executed Tee Time Advertising and Sales
Agreement between Palm Beach County and Can-Am Golf Ventures, LLC, for the
period August 1, 2018 through July 31, 2019. SUMMARY: In accordance with County PPM CW-O-051, all delegated
agreements must be submitted by the initiating department as a receive and file
agenda item. This Tee Time Advertising
and Sales Agreement has been fully executed on behalf of the Board of County
Commissioners by the Director of Parks and Recreation in accordance with
Resolution 2013-1607. This Agreement
helps to sell tee times at non-peak times that would otherwise not be sold.
This agreement is for 12 months. Countywide (AH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
N. LIBRARY
1. MOVED TO REGULAR/NOW 5G-1: Staff recommends motion to
approve: County
Library’s Strategic and Long-Range Plan for FY 2019 through FY 2021. SUMMARY: This Plan represents the Library’s mission
statement, goals and objectives, and strategic plan for FY 2019 through FY
2021. This process of strategic planning is done in conjunction with the
State’s requirements for libraries receiving State Aid funds and with the
County’s budget process. The Library
anticipates receipt of $1,007,630 in State Aid to Public Libraries during FY
2019. The Library Advisory Board has
endorsed this Plan with Resolution 18-01, dated July 9, 2018. Highlights of the Plan for FY 2019 include:
·
Providing access to a collection of
print, non-print, and electronic resources for borrowing and research that
supports the needs and interests of the citizens of Palm Beach County;
·
Enhancing the role of the library in the
community through community research opportunities with non-profit and
government agencies in Palm Beach County;
·
Increasing the offering of public
technology instructional activities to meet the digital literacy needs of
adults and children;
·
Continuing emphasis on children’s classes
and activities and on family learning opportunities; serving summer lunches and
snacks at multiple library locations;
·
Providing activities that allow the
community to learn and develop new skills, including increasing the number of
adults participating in literary, recreational, informative and
performance-based activities. Countywide (AH)
2. Staff recommends motion to:
A) approve Developer Agreement with Apple Inc.; and
B) authorize County
Administrator or designee to execute
any other necessary agreements, amendments, forms and certifications
SUMMARY: The
Library Department is developing a free App that would be available to all
library users for the purpose of promoting and accessing library services
online. The App functions would include
searching the catalog, reviewing library card accounts, and placing items on
hold. A software developer
account with Apple is required via the Apple website to confirm that the
publishing entity agrees to and is bound by Apple’s legal agreement for App
development. The agreement states that
we are not entering into a legal partnership with Apple and agree to abide by
the terms of their software developer agreement. The $99 annual fee is waived
for government entities. Countywide (AH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
P. COOPERATIVE EXTENSION
SERVICE
1. Staff recommends
motion to approve: agreement with the Palm Beach Soil and Water Conservation District in an
amount not to exceed $79,000 to provide soil and water resource conservation
services for FY 2019. SUMMARY: This agreement provides funding for
the Palm Beach Soil and Water Conservation District’s (District) Resource
Conservation Activities. The District provides resource conservation services
to rural, agricultural, and urban communities to facilitate soil and water
conservation in Palm Beach County. Services include agricultural
technical assistance, Best Management Practices implementation assistance,
education to conserve water through irrigation, and improvements to water
quality and quantity in Palm Beach County. Countywide (AH)
2. Staff recommends
motion to approve: agreement with the Friends of Mounts Botanical Garden, Inc. (FMBG) from
October 1, 2018 through September 30, 2019 for continued funding of a gardener
position to assist in the care and maintenance of The Mounts Botanical Garden
of Palm Beach County (Garden). SUMMARY: FMBG will continue to
provide funding to the County in an amount not to exceed $42,263 ($22,383 for
salary and $19,880 for fringe benefits) to support 60% of an existing gardener
position beginning October 1, 2018 and ending on September 30, 2019. Palm Beach
County will be funding the remaining $28,176 ($14,922 for salary and $13,254
for fringe benefits) at a funding level of 40% for a total of $70,439. The
position will continue to support the Garden. District 7 (AH)
3. Staff recommends
motion to approve: agreement
with the Friends of Mounts Botanical Garden, Inc. (FMBG) from October 1, 2018
through September 30, 2019 for continued funding of a horticulturist position
to assist in the care and maintenance of The Mounts Botanical Garden of Palm
Beach County (Garden). SUMMARY: FMBG will continue to provide
funding to the County in an amount not to exceed $57,710 ($34,412 for salary
and $23,298 for fringe benefits) to support 65.5% of an existing horticulturist
position beginning October 1, 2018 and ending on September 30, 2019. Palm
Beach County will be funding the remaining $30,397 ($18,126 for salary and
$12,271 for fringe benefits) at a funding level of 34.5% for a total of
$88,107. The position will continue to support the Garden. District 7
(AH)
S. FIRE RESCUE
1. Staff recommends
motion to approve: one reappointment
to the Fire Code Board of Appeals and Adjustments Committee beginning October
1, 2018 through September 30, 2021.
Reappoint:
Nominee Category Seat No. Nominated By
Jacek Tomasik Building Official 3 Mayor
McKinlay
Vice
Mayor Bernard
Commissioner
Valeche
Commissioner
Kerner
Commissioner
Abrams
Commissioner
Berger
SUMMARY: The Fire Code Board of Appeals and Adjustments is maintained in
accordance with the Palm Beach County Local Amendments to the Florida Fire
Prevention Code (Ordinance 2017-043). On July 18, 2018, a memo was distributed
to the Commissioners requesting nominations to this eight member board
(At-Large). This board is appointed by the Board of County Commissioners and
members serve no more than three consecutive three year terms. No other
nominations were received. The board consists of eight members, with five seats
currently filled and a diversity count of Caucasian: 4 (80%) and
African-American: 1 (20%). The nominated candidate is a Caucasian male. The
current gender ratio (male:female) is 5:0. Countywide (SB)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
(Cont’d)
2. Staff recommends
motion to approve:
Memorandum of Agreement (MOA) with the Children’s Services Council of
Palm Beach County providing funding of up to $100,000 for the Drowning
Prevention Coalition for the period October 1, 2018 through September 30,
2019. SUMMARY: The Drowning Prevention
Coalition program is managed by Palm Beach County Fire‑Rescue. It is
funded by multiple sources, including the Children’s Services Council (CSC) of
Palm Beach County and the County’s General Fund. This MOA provides the terms
and conditions of the Children’s Services Council of Palm Beach County’s
commitment to the County to provide funding of up to $100,000 in FY 2019 for
the Drowning Prevention Coalition program, inclusive of funding of up to
$50,000 to specifically fund vouchers issued for swimming lessons. Although the
County provides funding for the Drowning Prevention Coalition program, this CSC
grant does not require a County match. Countywide (SB)
3. Staff recommends
motion to approve: third
amendment to Professional Services Agreement with Palm Beach County
Firefighters Employee Benefits Fund (Fund) for occupational health and safety
professional services for Palm Beach County Fire Rescue employees to extend the
Agreement from September 30, 2018 to March 31, 2019. SUMMARY: The components of the Palm
Beach County Fire Rescue Wellness Program established by the Collective
Bargaining Agreement (CBA) include the provision of a Fire Department
Physician, the administering of medical physical examinations and drug testing
for Fire Rescue employees. The Fund has provided these services to the County
under the Agreement since January 11, 2013 (R2013-1048), as amended, and the
services are funded through the CBA at no additional cost to the County. The
anticipated total cost for the program for FY 2018 is $21 million, which has
been approved through the current CBA.
The expiration date of the
Agreement is September 30, 2018. Both parties desire to continue operating
under the same terms and conditions of the Agreement until March 31, 2019. Fire
Rescue’s Wellness Steering Committee has approved this third amendment to
extend the Agreement from September 30, 2018 to March 31, 2019. Countywide
(SB)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends
motion to:
A) receive and file executed Amendment 3 for contract 16TFGR26
with the Florida Council Against Sexual Violence (FCASV) in the amount of
$463,460 to define tasks and deliverables for the period of July 1, 2018
through June 30, 2019, to provide sexual assault recovery services;
B) receive and file executed contract with FCASV (contract
#18OAG26) for the period of July 1, 2018 through June 30, 2019, to receive
grant funding in the amount of $19,756 to provide sexual assault recovery
services; and
C) approve budget amendment of $133,382 in the Public Safety Grants Fund to adjust
the budget to the actual grant awards.
Summary: These are annual grants that are awarded to the Division of Victim Services.
The funds are used to support and provide sexual assault recovery services to
primary and secondary victims. Amendment
3 to contract #16TFGR26 (CSFA 64.061 and CSFA 64.069) revises the contract
amount to $463,460, which is inclusive of the $310,466 allocation received in
the previous two grant period and $152,994 allocated for this grant period,
defines tasks and deliverables such as client eligibility, services including a
24-hour helpline, information and referral, crisis intervention, advocacy, accompaniment,
community awareness, system coordination, support groups, therapy, and
documentation thereof. Funds are used to
cover a victim advocate, and sexual assault outreach coordinator. Contract #18OAG26 (CSFA No. 41.010) funds a
portion of the salary and benefits for a sexual assault care coordinator who
specializes in follow up care to victims of sexual assault such as medical and
social service appointments. R2006-0095
authorized the County Administrator or designee to execute FCASV grant contracts
on behalf of the County. No County matching funds are required. Countywide
(LDC)
2. Staff recommends
motion to approve: contract
for consulting/professional services with the Legal Aid Society of Palm Beach
County, Inc. to provide legal services to the indigent citizens of Palm Beach
County in the areas of Family Law, Elder Law, Juvenile Advocacy, Public
Guardianship and Domestic Violence Victim Representation in the amount not to exceed
$1,116,829 from October 1, 2018 through September 30, 2019. Summary: The Legal Aid Society of
Palm Beach County, Inc. has historically provided these services. This contract
will ensure the seamless continuation of legal aid services to indigent citizens
of Palm Beach County. The contract with the Legal Aid Society of Palm Beach
County, Inc. consists of the State required program ($849,486), the Public
Guardianship program ($154,530), and the Domestic Violence Representation
program ($112,813). The $65 Court Fee generates $257,000 for the State required
program and partially offsets the costs of these programs. Two staff members of
the Legal Aid Society of Palm Beach County, Inc. serve on a County Advisory
Board. Vicki A. Krusel and Kimberly Rommel-Enright serve on the HIV Care
Council. This Board provides no regulation, oversight, management, or
policy-setting recommendations regarding the Legal Aid Society of Palm Beach
County, Inc. contract. Disclosure of the contractual relationship at a duly
noticed public meeting is being provided in accordance with the provision of
Section 2-443 of the Palm Beach County Code of Ethics. Countywide (LDC)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
3. Staff recommends
motion to receive and file: following Interlocal Agreements with Town of
Palm Beach and the City of Boca Raton for the reimbursement of Emergency
Medical Services (EMS) grant funding for medical equipment. Summary: The
County was awarded $201,688 during the FY2017-18 grant cycle from the State of
Florida Department of Health, EMS Bureau, to improve and expand EMS systems.
The grant funding may be used by the County or municipal agencies to purchase
EMS equipment and accordingly, the County has agreed to reimburse the following
municipalities: 1) Town of Palm Beach
for the purchase of one Power Load Cot Fastening System not to exceed
the amount of $23,325; and 2) City of
Boca Raton for the purchase of Pulse Point Software not to exceed the
amount of $18,000. The remaining
EMS grant funding will be used to purchase EMS equipment for the benefit of the
citizens of the County and surrounding municipal agencies. On August 13, 2013,
the County Administrator or designee was authorized to execute these standard
agreements between the County and various governmental and non-governmental
agencies and make non-substantive and ministerial changes on behalf of the
Board of County Commissioners, after approval of legal sufficiency by the
County Attorney’s Office, and within budgeted allocations. There is no ad
valorem funding required. Countywide (LDC)
4. Staff recommends
motion to receive and file: following Interlocal Agreements with City of
Riviera Beach and the City of Delray Beach to provide temporary medical staff
at disaster shelters located in their municipal boundaries for the duration of
the shelters’ activation. Summary: The County operates disaster shelters all
across the area. Recent activations have shown the need for emergency medical
services (EMS) to be present at all times at all disaster shelter
locations. Currently, there are 15 emergency
shelters, eight of which are located in the unincorporated areas of the county,
while the remaining seven are located within municipal jurisdictions. These Interlocal Agreements will allow the
municipal fire departments to staff and assign EMS prior to a disaster to
ensure that the shelter has medical staff present at all times. On September 12, 2017, the Board of County
Commissioners approved the County Administrator or designee to
execute these standard Interlocal Agreements and make minor administrative
changes when needed between the County and the various governmental agencies on
behalf of the Board of County Commissioners, after approval of legal
sufficiency by the County Attorney's Office.
The County will reimburse
governmental agencies for eligible costs and request reimbursement from the
Federal Emergency Management Agency. Countywide (LDC)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
5. Staff recommends motion to approve: reappointment of two nominees to Consumer Affairs Hearing Board (CAHB) for the term of October 1, 2018 to September 30, 2021 as follows:
|
Seat No. |
Appointment |
Seat Requirement |
Nominated by |
|
5 |
Frank Lewis |
Resident |
Mayor McKinlay Comm. Valeche Comm. Burdick Comm. Kerner Comm. Abrams Comm. Berger |
|
6 |
Harold Moldoff |
Resident |
Mayor McKinlay Comm. Kerner Comm. Valeche Comm. Burdick Comm. Abrams Comm. Berger |
Summary: The
Consumer Affairs Ordinance was approved by the Board of County Commissioners
(BCC) on December 17, 2013, and codified in Chapter 9, Article I of the Palm
Beach County Code. The Consumer Affairs
Ordinance established a seven member CAHB. The CAHB serves in both an advisory
capacity to the County Commissioners and as an Appeals Hearing Board to hear
and act on consumer concerns about unfair/deceptive business practices and
appeals relating to the towing, vehicle for hire, moving, home caregiver, adult
entertainer, water taxi, and consumer affairs ordinances. Members are selected
from various businesses, professions and the general public. Members’ terms are for three years with a
limit of three consecutive terms. A memo
was sent to the BCC on June 27, 2018 seeking nominations for the above two
at-large seats. The CAHB has seven members with seat number five and six slated
to expire on September 30, 2018. The two
nominees are both Caucasian males and both agreed to serve their last
term. With the reappointment to these
seats, the CAHB will have seven seats filled. The CAHB will have a diversity
count as follows: Asian-American: 2 (29%) African-American: 1 (14%) and
Caucasian: 4 (57%). The gender ratio (male: female) will be 7:0. Countywide
(LDC)
6. Staff recommends
motion to approve: Cooperation
Agreement with The GEO Group, Inc. to facilitate ex-offender reentry services
for the period September 18, 2018 through September 18, 2021, at no cost to the
County. Summary:
The GEO Group, Inc. (GEO) provides complementary, turnkey solutions for
numerous government agencies worldwide across a spectrum of diversified
correctional and community reentry systems.
This Cooperation Agreement establishes the general conditions and joint
processes that will enable Palm Beach County (PBC) and GEO to effectively
collaborate as partners in regard to ex-offenders transitioning back to PBC
through GEO’s Florida correctional facilities.
Together, PBC and GEO will offer fully diversified, cost-effective
services that deliver enhanced quality and improved outcomes for those
individuals convicted in and returning to the County. PBC reentry case managers will collaborate
with GEO case managers in order to maximize resources (housing, treatment
services, job training, clothing vouchers, etc.) available for reentry clients
and will evaluate the outcomes. Countywide (LDC)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
7. Staff recommends
motion to:
A) ratify Mayor’s signature on a letter of support for
RTI International’s grant solicitation titled, “Research and Evaluation on Promising Reentry Initiatives” that was
submitted to the National Institute of Justice; and
B) authorize County Administrator or designee to execute a Memorandum of Understanding, a Data
Transfer Agreement and any related documentation with RTI International upon
award.
Summary: RTI International (RTI), an independent,
nonprofit research institute dedicated to improving the human condition,
submitted a research grant application to the National Institute of Justice
(NIJ) on August 1, 2018 in partnership with Palm Beach County (County). The project proposes an evaluation of an
innovative, low-cost strategy to assist in the facilitation of post-release
reentry services: an automated text messaging notification system including
reminders and behavioral messages. If awarded, a Memorandum of Understanding
and Data Transfer Agreement between RTI and PBC would need to be established to
allow access to data in our Management Information System at no cost to the
County. Many eligible clients who
indicate (while incarcerated) that they intend to participate in programming
after release never actually show up for services. The proposed automated
notification system could be a promising, low-cost strategy to solve this
problem and could benefit many other reentry programs in the country. RTI and PBC would implement the reminder
system and evaluate the results. Countywide (LDC)
Z. RISK MANAGEMENT
1. Staff recommends
motion to approve: purchase of
airport liability insurance, for the period October 10, 2018 through October
10, 2019; to be purchased through the County’s contracted broker, Arthur J.
Gallagher & Co. for a total cost of $120,480. SUMMARY: The total cost of $120,480 for
airport liability insurance represents a 4% increase over the expiring premium
for the same $200,000,000 limits of liability. Due to numerous large losses
throughout the industry within the last year, the aviation market has increased
significantly in cost. While similar sized agencies are experiencing 10% to 20%
premium increases, ours remains very reasonable due in large part to the
County’s proactive approach to controlling losses. Countywide (HH)
2. Staff recommends
motion to receive and file: executed
first amendment to Contract R2015-0805 for Consulting/Professional Services by
and between Palm Beach County and Concept EFL Imaging Center, LLC, with a
not-to-exceed annual cost of $10,000 for the term beginning April 28, 2018
through April 27, 2019. SUMMARY: In
accordance with County PPM CW-O-051, all delegated contracts, agreements, and
grants must be submitted by the initiating Department as a receive and file
agenda item. This amendment to the
contract for professional medical services has been fully executed on behalf of
the Board of County Commissioners by the Director of Purchasing under the
authority of Chapter 2, Article III, Division 2, Part A, Sections 2-51 through
2-58, Palm Beach County Code for a one year term with one remaining annual
option to renew. The contract is for chest x-ray examination and evaluation
services for prospective and current County and Palm Tran personnel as part of
the County’s occupational health and workers’ compensation program. Countywide
(HH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN
1. Staff recommends
motion to approve: two year agreement between the Board of County
Commissioners of Palm Beach County, Florida and Cen-West Communities, Inc., in
the amount of $523,764.00, for the provision of Palm Tran’s Fixed Route
services to the residents of Century Village Boca Raton, with an effective date
of November 1, 2018. SUMMARY: Cen-West
Communities, Inc. has contracted bus service for its residents since the
inception of the development of Century Village, Boca Raton, 29 years
ago. The annual payment amount of $261,882.00 is in lieu of residents paying
individual fares into the farebox and this agreement provides residents with unlimited
and fare-free access to all Palm Tran’s Fixed Routes. The commencement date of
this new agreement is November 1, 2018 and the termination date is October 31,
2020. District 5 (DR)
2. Staff recommends
motion to approve: first
amendment to Contract R2017-17949, between the Board of County
Commissioners of Palm Beach County, Florida (BCC) and Federation Transportation
Services, Inc., for the provision of financial assistance in the amount of
$135,313, for one-way trips for disabled and transportation disadvantaged
individuals and extending the agreement through September 30, 2019. SUMMARY: On November 21, 2017, Contract R2017-1749
was approved by the Board of County Commissioners for a period of one year and
with a one year renewal option. The County is exercising its right under the
current agreement, to renew and amend Exhibit B, increasing the transportation
Group Trip unit cost to $10 from $6.17. All other price terms and conditions,
including the annual not to exceed contract amount, for a period of one year
commencing October 1, 2018 and ending September 30, 2019 remain. The contract
for Provision of Financial Assistance would provide partial reimbursement for
the cost of continued transportation service for approximately 1,740
disabled/disadvantaged customers annually (14,830 annual trips). These
transportation services provide access to essential resources and opportunities
such as medical, educational/vocational and social venues, promoting
self-reliance and emotional wellbeing. This contract is not to exceed $135,313
per fiscal year. Funding for this contract is included in Palm Tran's Fiscal
Year 2019 Budget. Countywide (DR)
3. Staff recommends
motion to approve:
First Amendment to R2017-1750, between the Board of County Commissioners of
Palm Beach County, Florida and Seagull Industries for the Disabled, Inc., for
the provision of financial assistance in the amount of $100,200, for one-way
trips for disabled and transportation disadvantaged individuals and extending
the agreement through September 30, 2019. SUMMARY:
On November 21, 2017, the Board of County Commissioners approved
Contract R2017-1750 for a period of one year with a one year renewal option,
which will expire September 30, 2018. The County is exercising its right under
the current agreement to renew this contract at the same price, terms and
conditions, including the annual not to exceed contract amount, for a period of
one year commencing October 1, 2018 and ending September 30, 2019. The contract
for Provision of Financial Assistance would provide partial reimbursement for
the cost of continued transportation service for approximately 996 disabled/disadvantaged
customers annually (10,020 annual trips). These transportation services provide
access to essential resources and opportunities such as medical,
educational/vocational and social venues, promoting self-reliance and emotional
wellbeing. This contract is not to exceed $100,200 per fiscal year. Funding for this contract is included in Palm
Tran's Fiscal Year 2019 Budget. Countywide (DR)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN (Cont’d)
4. Staff recommends
motion to approve: a) the
one time purchase of 241 Sun Pass mini transponders for Palm Tran Connection’s
use of the Florida Turnpike on Balance Sheet Account (BSA) #
0001-1550-0002; b) and authorize
the transfer increase of an additional the deposit
in the amount of $5,000 to Revenue & Cash Management to in BSA
#0001-1550-0002 to be held on account for Palm Tran’s use of the Florida
Turnpike; c) and authorize the annual not to exceed amount of $60,000 for toll
usage. SUMMARY: Palm Tran/Connection
seeks to purchase and install Sun Pass transponders on its fleet of 241
paratransit vehicles at the cost of $1,202.59. The benefits of using the
Florida Turnpike include decreased travel times, increased on-time performance
and increased productivity. Palm Tran Connection provides 3,000 passenger trips
per weekday, and over 76,000 passenger trips per month. Staff analysis shows
that a maximum of 100 trips per day would benefit from utilizing the Turnpike
(less than 3% of daily ridership). These are trips that originate in the
western, northern and southern areas of the county with destinations in these
areas (40 to 60 miles trips). Interstate 95 will remain as the primary
north-south corridor, but for those trips that commence in the western region
of the county or where I-95 is not the most direct route, the Turnpike will be
used. The ability to use the Turnpike will result in shortening the travel time
needed to provide these trips, which will increase efficiencies. The cost of
Sun Pass use is estimated at $5,000 per month or $60,000 per year. Funding for
this is included in Palm Tran’s Fiscal year 2017/18 Budget (Purchased
Transportation). The annual savings will exceed the annual expenses. Countywide
(DR)
BB. YOUTH SERVICES
1. Staff recommends
motion to receive and file:
Cooperative Agreement with the School Board of Palm Beach County
(School District) to continue classroom instruction for the youth in the
education program at the Highridge Family Center for the period July 1, 2018
through June 30, 2020, at no additional cost to the County. SUMMARY: The Youth Services
Department’s Residential Treatment and Family Counseling Division is an
authorized counselor training facility that provides comprehensive family
services (Program) to prevent children from entering the Juvenile Justice
System. The Program will continue to
serve male and female youths between the ages of 11 and 16 who are receiving
residential treatment for substance abuse, disciplinary issues and truancy. The
School District and the County pledge to develop and support joint program
initiatives that will facilitate the effective and efficient delivery of services
for youth served in the educational Program located at the Highridge Family
Center. On June 5, 2001, Agenda Item No. 3X2 authorized the County
Administrator or designee to execute standard Cooperative Agreements with the
School District on behalf of the Board of County Commissioners, after approval
of legal sufficiency by the County Attorney’s Office, and within budgeted
allocations. Countywide (HH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
(Cont’d)
2. Staff recommends
motion to approve: contract for Consulting/Professional Services with
Speak Up for Kids of Palm Beach County, Inc., for the period October 1, 2018
through September 30, 2019, in an amount of $100,000 for continued funding of
two full-time positions for the Guardian Ad Litem Program. SUMMARY: Speak Up for Kids of Palm Beach County, Inc. (Speak Up for
Kids) is a 501(c)(3) Florida non-profit corporation that supports the Guardian
Ad Litem Program (GAL) within the 15th Judicial Circuit. Speak Up for Kids ensures that GAL can
recruit, train and support more GAL Volunteer Child Advocates and advocates for
the abused, abandoned and neglected children in the County’s dependency system,
facilitating their development, ensuring their right to a safe and permanent
home, and building their future. Speak Up for Kids currently supports GAL with
more than 20 full-time and part-time positions, including positions that are
grant funded by the Office of the Florida Attorney General, and is quite
familiar with GAL complexities and strives to have a GAL volunteer, trained and
court-appointed, for all abused, abandoned and neglected children. Last year,
the Board of County Commissioners (Board) provided funding to allow Speak Up
for Kids to hire and assign two full-time employees, a Child Advocate Manager
(CAM) and an Administrative Specialist (AS), as well as funding for the
positions’ operational expenses, in direct support of GAL. The CAM will continue
to assist in alleviating heavy caseloads of current CAMs, who are appointed in
almost all sheltered cases on a weekly basis.
The AS will continue to provide administrative support in the Juvenile
Court System Division. This contract allows for continued funding of those two
positions in FY2019. Countywide (HH)
3. Staff recommends
motion to receive and file: contract for Professional Services with
Danniella Jones, a Postdoctoral Psychology Resident, to complete a requirement
of 2,000 hours of clinical work that will provide training and experience in
family and youth counseling, in the amount of $34,980, for the period August 6,
2018 through August 2, 2019. SUMMARY: The Youth Services Department’s Residential
Treatment and Family Counseling Division (Division) is an authorized counselor
training facility for many state colleges and universities offering degrees in
psychology, social work, and other related fields. Postdoctoral programs require 2,000 hours of
supervised services in order to meet state licensing requirements. The Division is offering its program as a
location to obtain this training. The cost savings involved with this residency
program is financially beneficial to the County. The resident, at a minimum, is assigned and
completes the workload equivalent to a Licensed Family Therapist. The hourly rate of a Licensed Family
Therapist is $24.52 versus the hourly resident rate of $17.24. Additionally,
the resident will receive a $500 stipend for health insurance. On October 3, 2006, Agenda Item 3X-2
authorized the County Administrator or designee to execute future postdoctoral
psychology resident contracts on behalf of the Board of County Commissioners,
after approval of legal sufficiency by the County Attorney’s Office, and within
budgeted allocations. The contract spans two fiscal years, and sufficient
funding is included in the current budget and in the proposed FY 2019 budget to
meet county obligations. Countywide (HH)
4. Staff recommends
motion to approve: first amendment to a Community Based Agency Contract
with Prime Time Palm Beach County, Inc., (R2017-1394) renewing the contract for
the period October 1, 2018 through September 30, 2019, in an amount not to
exceed $275,984 to continue providing quality middle school out-of-school time
programming throughout Palm Beach County. SUMMARY:
Since 2015, the Board has contracted with Prime Time for middle school out-of-school
time programs. This first amendment will enable Prime Time to continue to
provide services to practitioners and youth at 16 sites throughout the County.
Prime Time will also provide additional learning and enhanced professional
development to practitioners through the ACHIEVE Out-of-School Time (OST), a
tiered incentive award program to practitioners with a middle school
population. The trainings will continue using an outcome-driven approach. Countywide
(HH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
(Cont’d)
5. Staff recommends
motion to approve: three first amendments to Community Based Agency
Contracts with the following agencies, renewing each Contract for the renewal
period October 1, 2018 through September 30, 2019, totaling $545,000:
A)
City of Belle Glade
(R2017-1391), increasing the contract by $180,000 for the Youth Empowerment
Center program;
B) City of Rivera Beach (R2017-1392), increasing
the contract by $180,000 for the Youth Empowerment Center program; and
C) For the Children, Inc. (R2017-1393),
increasing the contract by $185,000 for the Lake Worth Youth Empowerment Center
program.
SUMMARY: On September 26, 2017, the Board of County
Commissioners (BCC) approved contracts that authorized continued funding to
support Youth Empowerment Centers (YECs) in Belle Glade, Riviera Beach, and
Lake Worth. YECs are a key component of
the Youth Violence Prevention project approved and budgeted for by the BCC.
Each contract included two one-year renewal options. These amendments represent
the first renewal for each contract. For the Children, Inc. is a non-profit
organization contracted to operate the City of Lake Worth’s Youth Empowerment
Center. The cities provide in-kind support and supplemental funding. Funding
for these amendments is included in the FY 2019 proposed budget. Districts
1, 3, 6 & 7 (HH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
(Cont’d)
6. Staff recommends
motion to approve: five amendments to contracts for Community Based
Agencies with the following agencies, renewing each contract for the last
renewal period of October 1, 2018 through September 30, 2019, totaling
$583,397:
A)
second amendment with
ASPIRA of Florida, Inc., (R2016-1201), increasing the contract by $136,592, for
the Youth Violence Prevention and Leadership Program;
B)
third amendment with
Communities in Schools of Palm Beach County, Inc. (R2016-1202), increasing the
contract by $76,074, for the Charting for Success Program;
C)
second amendment with
Gulfstream Goodwill Industries, Inc. (R2016-1203), increasing the contract by
$135,233, for the Alternative to Secure Detention Program;
D)
second amendment with City
of Pahokee (R2016-1204), increasing the contract by $143,545, for the Fresh
Start Program; and
E)
second amendment with Urban
Youth Impact, Inc. (R2016-1205), increasing the contract by $91,953, for The
Leadership Academy Afterschool Program.
SUMMARY: On
September 13, 2016, the Board of County Commissioners approved contracts for
Community Based Agencies with the above five agencies. These agencies offer a variety
of services to youth to enhance leadership skills and prevent interaction or
further interaction with the juvenile justice system. Each contract included
two one-year renewal options, at the County’s sole discretion. These amendments
represent the remaining renewal to each contract, and include a 3% increase in
funding from FY 2018, consistent with the increases for the Financially
Assisted Agencies for FY 2019. Funding for these amendments is included in the
FY 2019 proposed budget. Joshua Butler, an employee of Gulfstream Goodwill
Industries, Inc. is a member of the Homeless Advisory Board. This board
provides no regulation, oversight, management or policy-setting recommendations
regarding the contract listed above. Disclosure of this contractual relationship
at a duly noticed public meeting is being provided in accordance with the
provisions of Section 2-443, of the Palm Beach County Code of Ethics. Countywide
(HH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
(Cont’d)
7. Staff recommends
motion to approve: following 21 first amendments to Community Based
Agency Contracts for funding in the areas of Economic Access, Parenting and Role
Models, Social and Emotional Learning Supports, and Ensuring Safety and
Justice, for the period October 1, 2018 through September 30, 2019, exercising
the first of two one-year renewal options, and increasing each Contract by the
amounts indicated below, for a total amount of $2,190,500:
|
|
Agency |
Action Area |
Increased Amount |
|||
|
|
|
Economic Access |
Parenting & Role
Models |
Social & Emotional
Learning |
Ensure Safety &
Justice |
|
|
A) |
ASPIRA
of Florida, Inc. (R2017-1500) |
x |
|
|
|
$ 122,000 |
|
B) |
Urban
Youth Impact, Inc. (R2017-1501) |
x |
|
|
|
$ 84,000 |
|
C) |
Vita Nova, Inc. (R2017-1502) |
x |
|
|
|
$ 153,000 |
|
|
|
|
|
|
|
|
|
D) |
Children
of Inmates, Incorporated (R2017-1503) |
|
x |
|
|
$ 57,000 |
|
E) |
Grandma’s
Place, Inc. (R2017-1504) |
|
x |
|
|
$ 146,000 |
|
F) |
Planned
Parenthood of South Florida and The Treasure Coast, Inc. d/b/a Planned
Parenthood of South, East, and North Florida (R2017-1505) |
|
x |
|
|
$ 49,000 |
|
G) |
United
Way of Palm Beach County, Inc. (R2017-1506) |
|
x |
|
|
$ 100,000 |
|
|
|
|
|
|
|
|
|
H) |
American
Association of Caregiving Youth, Inc. (R2017-1507) |
|
|
x |
|
$ 35,000 |
|
I) |
Center
for Child Counseling, Inc. (R2017-1508) |
|
|
x |
|
$ 203,000 |
|
J) |
City
of Greenacres (R2017-1509) |
|
|
x |
|
$ 77,000 |
|
K) |
Community
Child Care Center of Delray Beach, Inc. d/b/a Achievement Centers for
Children and Families (R2017-1510) |
|
|
x |
|
$ 240,000 |
|
L) |
Compass,
Inc. (R2017-1511) |
|
|
x |
|
$ 60,000 |
|
M) |
Florida
Fishing Academy, Inc. (R2017-1512) |
|
|
x |
|
$ 39,000 |
|
N) |
Housing
Partnership, Inc. d/b/a Community Partners of South Florida (Lake Worth)
(R2017-1513) |
|
|
x |
|
$ 50,000 |
|
O) |
Housing
Partnership, Inc. d/b/a Community Partners of South Florida (Pahokee)
(R2017-1514) |
|
|
x |
|
$ 50,000 |
|
P) |
Milagro
Foundation, Inc. d/b/a Milagro Center (R2017-1515) |
|
|
x |
|
$ 32,500 |
|
Q) |
The
Urban League of Palm Beach County, Inc. (R2017-1516) |
|
|
x |
|
$ 84,000 |
|
|
|
|
|
|
|
|
|
R) |
Aid
to Victims of Domestic Abuse, Inc. (R2017-1517) |
|
|
|
x |
$ 100,000 |
|
S) |
Children’s
Case Management Organization, Inc. d/b/a Families First of Palm Beach County
(R2017-1518) |
|
|
|
x |
$ 129,000 |
|
T) |
Boys
Town South Florida, Inc. (R2017-1519) |
|
|
|
x |
$ 200,000 |
|
U) |
Gulfstream
Goodwill Industries, Inc. (R2017-1520) |
|
|
|
x |
$ 180,000 |
|
|
Total
|
|
|
|
|
$2,190,500 |
SUMMARY: On
October 3, 2017, the Board of County Commissioners approved contracts with 21
agencies for various youth programs and services in four action areas of the
Youth Master Plan: Economic Access, Parenting and Role Models, Social and
Emotional Learning Supports, and Ensuring Safety and Justice. Each contract included two one-year renewal
options. These amendments represent the first renewal to each contract. Funding
for the amendments comes from the Head Start reallocation money identified for
evidence-based and promising practices. Olga Sierra, an employee of Vita Nova,
Inc., Alejandro Rodriguez, an employee of Compass, Inc., and Keisha Jackson, an
employee of Children’s Case Management Organization, Inc. are members of the
Palm Beach County HIV Care Council. Joshua Butler, an employee of Gulfstream
Goodwill Industries, Inc. is a member of the Homeless Advisory Committee.
Patrick Franklin, an employee of The Urban League of Palm Beach County, Inc. is
a member of the Housing Finance Authority and the Infrastructure Surtax
Independent Citizen Oversight Committee. Soulan Johnson, an employee of The
Urban League of Palm Beach County, Inc., is a member of the Advisory Commission
on Women. These boards provide no regulation, oversight, management or
policy-setting recommendations regarding the contracts listed above. Disclosure
of these contractual relationships at a duly noticed public meeting is being
provided in accordance with the provisions of Section 2-443, of the Palm Beach
County Code of Ethics. Countywide (HH)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF
1. Staff recommends
motion to approve: budget transfer of $175,000 from the Law Enforcement
Trust Fund (LETF) to the Palm Beach County Sheriff’s Office (PBSO). SUMMARY: Florida Statute 932.7055(5) provides that the seizing agency
shall use Forfeiture proceeds for school resource officer, crime prevention,
safe neighborhood, drug abuse education and prevention programs, or for other
law enforcement purposes, which include defraying the cost of protracted or
complex investigations, providing additional equipment or expertise, purchasing
automated external defibrillators, and providing matching grant funds. F.S.
932.7055(5) also requires that no less than 25% of the LETF’s previous year’s
revenues be used for the support or operation of drug treatment, drug abuse
education, drug prevention, crime prevention, safe neighborhood and school
resource officer programs of various non-profit organizations. The PBSO’s FY
2018 donation requirement is $302,934. The PBSO’s support of these programs
exemplifies its strong commitment to the prevention and reduction of crime
throughout the communities it serves and its desire to put money back into
these communities to support organizations that provide such services. The year-to-date transfer for all donations to
outside organizations after approval of this item is $1,152,380. The funds requested are to aid PBSO and
qualified organizations that meet the requirements set forth in F.S. 932.7055.
Use of LETF requires approval by the Board, upon request of the Sheriff. The
current State LETF balance is $953,475. Approval of this request will reduce
the State Law Enforcement Trust Fund balance to $778,475. The PBSO certifies that
the use of these funds is in accordance with F.S. 932.7055. Below is a table indicating the organizations
the PBSO seeks to fund and the corresponding amount of funding proposed per
respective organization or agency. No
new positions are needed and no additional County funds are required. Countywide (DC)
|
ORGANIZATION |
AMOUNT |
|
Area Agency on Aging,
Inc. |
$15,000 |
|
Mental Health Association
of Palm Beach County, Inc. |
$10,000 |
|
Palm Beach County PAL,
Inc. (Basketball Program) |
$25,000 |
|
Palm Beach County PAL,
Inc. – (Tutoring Program) |
$25,000 |
|
PBC Sheriff's Foundation.
Inc. - (Explorers Program)
|
$25,000 |
|
PBC Sheriff's Foundation,
Inc. - (School Supplies) |
$25,000 |
|
Florida Sheriff's
Association |
$50,000 |
|
|
|
|
Total Amount |
$175,000 |
2. Staff recommends
motion to approve:
budget amendment to reduce the grant award budget amount from $412,014 to
$379,286 in the Sheriff’s Grant Fund. SUMMARY: The Florida Department of Law Enforcement (FDLE) provides state financial
assistance to five locally-funded laboratories in the State of Florida,
including Palm Beach County. The Palm
Beach County Sheriff’s Office (PBSO) operates the Palm Beach County Crime
Laboratory. This budget amendment
reduces the budget value to reconcile with the actual grant award. There is no match requirement associated with this
award. Countywide (DC)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
3. Staff recommends
motion to:
A) accept
on behalf of the Palm Beach County Sheriff’s Office, a Letter of Agreement
and contract between the Palm Beach County Sheriff’s Office and the University
of North Florida Training and Services Institute, Inc., d/b/a Institute of Police
Technology and Management for the Palm Beach County Sheriff’s Office’s High
Visibility Enforcement Project in the amount of $80,000, for the period of July
31, 2018 through May 17, 2019; and
B) approve
budget amendment of $80,000 increasing the Sheriff’s Grants fund.
SUMMARY: On July 24, 2018,
the University of North Florida
Training and Services Institute, Inc., d/b/a Institute of Police Technology and
Management awarded a High Visibility
Enforcement (HVE) grant to the Palm Beach County Sheriff’s Office in the amount
of $80,000, to support the Florida Department of Transportation’s
Bicycle Pedestrian Focused Initiative.
These funds will be used to pay for overtime costs associated with the HVE
project. There is no match requirement associated with this award.
Countywide (LDC)
4. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s
Office a
contract between the Florida Council Against Sexual Violence (FCASV) and the
Palm Beach County Sheriff’s Office for a Trauma Informed Sexual Assault
Investigations Grant award in the amount of $100,000
for the period July 1, 2018 through June 30, 2020; and
B) approve budget amendment
of $100,000 in the Sheriff’s Grants Fund.
SUMMARY: On
August 27, 2018, the Palm Beach County Sheriff’s Office (PBSO) received a FCASV
grant. These funds will be used to hire
one full time detective who will be assigned to the Special Investigations
Division (SID) to investigate sex crimes against victims ages 11 years of age
and older. The grant will also provide
Trauma Informed Training to SID detectives responsible for responding to crimes
of sexual assault. The PBSO will be reimbursed for personnel expenses totaling
$100,000. The PBSO will provide the 25%
required match in the amount of $33,334 through its approved operating budget.
One PBSO position is created with this action. An increase in funding from the
County will be requested through our annual budget process once the grant ends.
Countywide (LDC)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
DD. TOURIST DEVELOPMENT COUNCIL
1. Staff recommends
motion to approve: first amendment
to the Agreement (R2017-1633) with Discover Palm Beach County, Inc. (Discover)
for the provision of services under the County’s Tourist Development Plan
during the period October 1, 2018 through September 30, 2019 in the amount of
$17,100,000 in contractual services and $2,815,246 in indirect costs and
reserves for a total of $19,915,246. This will be the second year of a
five-year agreement. SUMMARY: The first amendment to the
Agreement updates for Fiscal Year 2019 Exhibit “A” – Annual Budget, Exhibit “H”
– Performance Measures, and Exhibit “K” – Organizational Chart, to be applied
in Fiscal Year 2019. Indirect cost and reserves of $2,815,246 are included for
a total budget of $19,915,246. An increase of $215,000 will be added to
Discover’s cash advance for FY2019 for a total cash advance of $2,000,000.
These exhibit changes have been reviewed and approved by the TDC Finance
Committee and TDC Board.(TDC) Countywide (DW)
2. Staff
recommends motion to approve: first
amendment to the Agreement (R2017-1632) with the Cultural Council of Palm Beach
County, Inc. (the Cultural Council) for the provision of services under the
County’s Tourist Development Plan during the period October 1, 2018 through
September 30, 2019 in the amount not to exceed of $2,750,712 in contractual
services and $5,804,249 in indirect costs, grants and reserves for a total of
$8,554,961. This will be the second year of a five-year agreement. SUMMARY: The first amendment to the Agreement updates
for Fiscal Year 2019 Exhibit “A” – Annual Budget, Exhibit “E” – Performance
Measures, Exhibit “G” – Salary Ranges, and Exhibit “H” – Organizational Chart
to apply in Fiscal Year 2019. The first amendment to
the Agreement revises Exhibit “F” – Travel & Entertainment Policy on
language relating to gratuities. The Cultural Council will continue to
administer Category B grants totaling $4,130,000 and Category CII grants
totaling $510,000 for the County. An increase of $125,000 will be added to
Cultural Council’s cash advance for FY2019 for a total cash advance of
$400,000. In addition, indirect cost, grants, and reserves of $5,804,249 are
included for a total budget of $8,554,961. These contract changes have been
reviewed and approved by the TDC Finance Committee and TDC Board. (TDC) Countywide
(DW)
3. Staff recommends
motion to approve: first amendment to the Agreement (R2017-1634) with Palm Beach County
Sports Commission, Inc. (the PBCSC) for the provision of services under the
County’s Tourist Development Plan during the period October 1, 2018 through
September 30, 2019 in the amount not to exceed of $1,955,993 in contractual
services and $2,829,253 in indirect cost, grants and reserves for a total of
$4,785,246. This will be the second year of a five-year agreement. SUMMARY: The
first amendment to the Agreement updates for Fiscal Year 2019 Exhibit “A” –
Annual Budget, Exhibit “E” – Performance Measures, Exhibit “G” – Salary
Structure, Exhibit “H” - Organizational Chart, to be applied in Fiscal Year
2019. The first amendment to the Agreement includes update to the PBCSC
handbook to Exhibit “D”- Non-Discrimination Policy. The first amendment to the
Agreement revises Exhibit “C” – Travel & Entertainment Policy on
gratuities. An increase of $110,000 will be added to PBCSC’s cash advance for
FY2019 for a total cash advance of $285,000. In addition, indirect cost, grants
and reserves of $2,829,253 are included for a total budget of $4,785,246. These
exhibit changes have been reviewed and approved by the TDC Finance Committee
and TDC Board. (TDC) Countywide (DW)
SEPTEMBER 18, 2018
3. CONSENT
AGENDA APPROVAL
DD. TOURIST DEVELOPMENT COUNCIL (Cont’d)
4. Staff recommends
motion to approve: first amendment
to the Agreement (R2017-1635) with
the Palm Beach County Film and Television Commission, Inc. (the PBCFTC) for the
provision of services under the County’s Tourist Development Plan during the
period October 1, 2018 through September 30, 2019 in the amount not to exceed
of $2,000,000 in contractual services and $460,028 in direct costs, and
reserves for a total of $2,460,028. This will be the second year of a five-year
agreement. SUMMARY: The first amendment to the Agreement updates
fiscal year 2019 Exhibit “A” – Annual Budget, Exhibit “F” – Performance
Measures to apply in Fiscal Year 2019. The First Amendment to the Agreement includes
upgrades to Exhibit “I”, - Salary Ranges and Exhibit “J” Organizational Chart
for salaries, positions and titles. The first amendment to the Agreement
revises Exhibit “C” Internship Policy deleting phase two of the program. The first
amendment to the Agreement revises Exhibit “D” – Travel & Entertainment
Policy on gratuities. An increase of $35,000 will be added to PBCFTC’s cash
advance for FY2019 for a total cash advance of $265,000. In addition, indirect
cost and reserves totaling $460,028 are included for a total budget of
$2,460,028. These exhibit changes have been reviewed and approved by the TDC
Finance Committee and TDC Board. (TDC) Countywide (DW)
5. DELETED: Staff recommends motion to approve:
first amendment to the Agreement (R2017-0932) with Global Spectrum, L.P.
(Operator), a Delaware Limited Partnership, doing business as Spectra Venue
Management (Spectra Venue), for the operation and management of the Palm Beach
County Convention Center (Convention Center) to increase funding in the amount
of $264,000 for operating expenses under Article 9 Section 3.1 which provides 2
months of budgeted operating expenses that are deposited into the Facility
Operating Account under the terms of the Convention Center Operating Agreement.
SUMMARY: The first
amendment to the Agreement increases the
funding amount for the operation and maintenance of the Convention Center with
Spectra Venue, the management firm contracted to run the day to day operations
of the Convention Center. The continued growth of the Convention Center
activities with the addition of the parking garage has caused the cost in
payroll, electricity, health insurance, water/sewer utilities, a/c maintenance,
building supplies and the like to increase. An increase of $264,000 will be
added to the Facility Operating Account to assist in meeting those costs. The
increased funding brings the total balance in the Facility Operating Account to
$864,000. The First Amendment to the Agreement includes language added to the
Agreement for recapture of any advance to the Facility Operating Account in the
event of the Agreement’s termination. The TDC administration will perform an
annual review to adjust funding as required for cost escalations. Upon
termination of the Agreement with Spectra Venue (Operator), Spectra Venue will
reimburse the County the full amount of funding into the Facility Operating
Account. (TDC) Countywide (DW)
* * * * * * * * * * * *
SEPTEMBER 18, 2018
4. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
* * * * * * * * * * * *
SEPTEMBER 18, 2018
A. SHERIFF
1. Staff recommends
motion to approve: budget amendment of $223,200 in the General Fund for
FY 2018 law enforcement services provided by the Palm Beach County Sheriff’s
Office to the School Board of Palm Beach County through contractual agreement
for the period of August 1, 2018 through September 30, 2018. SUMMARY: The budget amendment is requested to provide law enforcement
services as prescribed within the Contractual Agreement between the Palm Beach
County Sheriff’s Office and the School Board of Palm Beach County. The services of ten Deputy Sheriffs shall be
provided on a daily basis on the days designated by the School Board. Countywide (LDC)
B. WATER UTILITIES
1. Staff recommends
motion to approve: appointment of Hassan Hadjimiry, P.E., Water
Utilities Deputy Director as the alternate Palm Beach County representative on
the East Central Regional Wastewater Treatment Facilities Operations Board
(Operations Board) effective September 19, 2018. SUMMARY: Palm Beach County is one of five local
entities that own capacity in the East Central Regional Wastewater Treatment
Plant (ECR). ECR is the largest
wastewater treatment plant in the County with a capacity of 70 million gallons
a day. The County has the largest
purchased capacity in the ECR of approximately 35%. The Operations Board was
established in 1992 through an Interlocal Agreement (R92-1228D) between Palm
Beach County, the City of West Palm Beach, the City of Lake Worth, the City of
Riviera Beach and the Town of Palm Beach.
The Operations Board is responsible for facility budget approval,
establishment of rates and fees, engineering and legal consultant selection,
the approval of capital projects, etc. Countywide
(MJ)
SEPTEMBER 18, 2018
5. REGULAR AGENDA
C. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to deny: request from The
Bear’s Club to swap an existing conservation easement over a 15.54-acre scrub
habitat preserve for other fragmented parcels of land within The Bear’s Club
property to accommodate future development of the 15.54-acre site, and provide
a one-time contribution of $1 million to the Natural Areas Fund. SUMMARY: The Bear’s Club is a 400.9 acre, 136 unit
(114 currently allocated), single family home development with a golf course
and clubhouse. The Bear’s Club has requested to swap an existing conservation
easement over a 15.54-acre scrub habitat preserve for other fragmented parcels
of land within The Bear’s Club property to accommodate future development of
the 15.54-acre site. The proposed land swap involves approximately 20.19 acres
along The Bear’s Club Golf Course comprised of 44 micro-parcels averaging 0.46
acres in size. In addition to the land swap, The Bear’s Club has offered a
monetary one-time contribution of $1 million to the Natural Areas Fund. Palm
Beach County Environmental Resources Management staff updated a biological and
archeological resources assessment of the 15.54-acre scrub habitat site. Staff
recommends denial of this request due to the swap resulting in fragmentation of
scrub habitat and subsequent degradation of overall ecological value. In
addition to concerns about the loss of globally imperiled scrub habitat, there
is a concern regarding the policy implications of modifying/accepting
compensation for a conservation easement, interpreting “forever” or “in
perpetuity” as temporary. The Uniform Land Development Code (ULDC) has a
prescribed process for buying out preserve set-asides for unincorporated PBC.
No such process exists for properties in which we have conservation easement
interest within municipalities or conservation easements associated with
enforcement actions. District 1 (AH)
D. COUNTY
ATTORNEY
1. Staff recommends a
motion to approve:
preliminary reading and advertising for public hearing on October 16, 2018 at
9:30am: an ordinance of the Board of County Commissioners of Palm Beach
County, Florida, amending the Tourist Development Ordinance of Palm Beach
County, Chapter 17, Article III, Sec. 17-117 of the Palm Beach County Code;
(Ord. 95-30), as amended adding Section 17-117 entitled short term rentals;
providing for purpose; providing for definitions; providing for hosting platform
requirements; providing for host requirements; providing for expiration and
renewal; providing for suspensions and revocations; providing for prohibitions; providing for
administration and regulation; providing for applicability; providing for repeal
of laws in conflict; providing for severability; providing for inclusion in the
Code of Laws and Ordinances; providing for penalty; providing for captions and
providing for an effective date. SUMMARY: The purpose of this ordinance is to require
Hosting Platforms and Booking Services to verify that a Residential Unit is
registered with the Tax Collector’s Office and has a Business Tax Receipt and
Tourist Development Tax account prior to advertising a Short Term Rental. This amendment is at the request of the Tax
Collector and requires short term rentals to retain certain records and
authorizes the Tax Collector to issue administrative subpoenas to obtain
records, and provides for civil and administrative penalties against Hosting
Platforms, Booking Services and Hosts for violations of this Ordinance. The League of Cities concurred with adoption
of this Ordinance at its August 22, 2018 meeting. Countywide (DW)
SEPTEMBER 18, 2018
5. REGULAR AGENDA
D. COUNTY
ATTORNEY (Cont’d)
2. Staff recommends
motion to approve: contract for Professional Legal Services with Walton
Lantaff Schroeder & Carson LLP to provide workers’ compensation litigation
defense services for Palm Beach County, Palm Tran Inc., and Constitutional
Officers participating in the County’s Self-Insurance Program for a period of
three years, beginning October 1, 2018, with two additional one year options at
the same annual fixed fee of $497,650, plus reasonable costs and expenses not
to exceed three percent (3%) of the total fees ($14,929.50 per fiscal year).
Payments shall be made in four equal installments (December 31st,
March 31st, June 30th and September 30th of
each fiscal year). SUMMARY: The law
firm of John B. Clarke & Associates, P.A. has provided workers’
compensation litigation defense services to Palm Beach County, Palm Tran Inc.,
and a number of Constitutional Officers. The current contract with John B.
Clarke & Associates, P.A. expires on September 30, 2018. Following a
competitive selection process, staff recommends this contract for Professional
Legal Services be awarded to Walton Lantaff Schroeder & Carson LLP to
provide workers’ compensation litigation defense services beginning October 1,
2018. Countywide (DO)
3. DELETED: Staff recommends motion to approve:
preliminary reading and advertise for public hearing on October 16, 2018 at
9:30 a.m., an ordinance of the Board of the County Commissioners of Palm Beach
County, Florida, amending the Palm Beach County Code, Chapter 15, Article III,
The Palm Beach County Ordinance for Housing and Places of Public Accommodation.
SUMMARY: This amendment is necessary
to add definitions for an “aggrieved person” and “marital status” that were not
previously included among the definitions in the ordinance. Additionally, to
ensure consistency within the ordinance, it is necessary to re-state the time
limit for a complainant to request an administrative hearing. Lastly, this
amendment to the ordinance provides for the Director of the Office of Equal
Opportunity input regarding the filing of a civil action. Countywide
(DO)
4. ADD-ON: Staff recommends
motion to adopt: Resolution Initiating the Intergovernmental
Dispute Resolution Florida Governmental Conflict Resolution process
regarding the challenge to West Palm Beach’s proposed comprehensive plan
amendment creating the Okeechobee Business District. SUMMARY: The Board of County
Commissioners, at its Zoning meeting on August 23rd, authorized the initiation
of legal proceedings to challenge West Palm Beach’s proposed comprehensive plan
amendment creating the Okeechobee Business District. Pursuant Chapter
164, Florida Statutes, Florida’s Governmental Conflict Resolution Act, once
such an action has been filed, the governing body must initiate dispute
resolution proceedings set forth in the Act. The first step in initiating
this process is to adopt the Resolution presented here. Countywide
(LB)
E. ADMINISTRATION
1. Staff recommends
motion to adopt: resolution authorizing the payment of per capita
member dues to the Palm Beach Transportation Planning Agency (TPA) in the
estimated sum of $61,811. Payment to the TPA for membership dues will commence
on October 31st of each year following the termination of the
Interlocal Agreement for Staff and Services and continue each year thereafter
until discontinued by the Board of County Commissioners. SUMMARY: The
TPA Governing Board adopted Resolution 2017-08 to formally pursue an
organizational model that provides them with the most flexible level of
independence to pursue transportation planning services to the public. The TPA
has requested its members adopt resolutions that would move toward a different
funding model where all member local governments would pay a membership due
based on their per capita population. Part of the TPA rationale provided for
moving to this new governance model would be to allow the agency maximum
flexibility to use membership dues to fund TPA activities and functions. Palm
Beach County currently provides the TPA office space, IT services, direct grant
funding and other incidental services that amount to approximately $300,000 per
year of which half is reimbursed to the County. That number varies based on the
amount of yearly federal match requirement. In addition, the County provides
TPA staff which are reimbursed by federal funds. The estimated annual dues
payable by the County to the TPA will be $61,811. Each year following the
termination of the Interlocal Agreement for Staff and Services (Attachment 2 to
this agenda), the annual dues shall be paid to the TPA no later than October 31st.
The annual dues shall not exceed ten cents per capita for the first five years.
An additional request of TPA staff to its members was approval of funding to
continue a Revolving Fund/Line of Credit for operations. This fund allows
TPA to operate as federal dollars flow through to cover expenses. The County currently provides all of those funds to the
TPA. TPA staff has indicated they have secured the commitments from other
participating municipalities to secure these dollars and the County would no
longer need to provide these revolving loan funds. Countywide (DR)
SEPTEMBER 18, 2018
5. REGULAR AGENDA
F. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to:
A) conceptually approve Economic Development Incentive for Project
Paper in the form of an Ad Valorem Tax Exemption up to $4978,873
over a ten year period; and
B) adopt resolution by the Governing Board of Palm Beach County,
Florida, recommending Project Paper be approved as a Qualified Target Industry
Business pursuant to s.288.106, Florida Statutes; affirming the site of this
project is within a defined rural area; requesting a waiver of the average wage
requirement of s.288.106(4)(b)1.a, Florida Statutes; providing for local
financial support in the form of an ad valorem tax abatement equivalent to the
Qualified Target Industry Tax Refund per job award; and providing for an
effective date.
SUMMARY: Project Paper is contemplating relocating its
Florida-based manufacturing business to the City of Belle Glade or to one of
the company’s other manufacturing sites throughout the United States, including
within the State of Florida. The project will invest $33.7 million to purchase
land and construct and equip a 400,000 square foot facility. The project will create 40 new jobs over a
two year period and retain 150 jobs at an annualized average wage of $34,999
and an annualized median wage of $34,999.
The estimated five year local economic impact is $108.5 Million. Although Project Paper’s wages are below the
State ($46,346) and County ($51,098) average wages, the company’s average wage
of $34,999 is significantly higher than the City of Belle Glade’s average wage
of $13,321. Additionally, the City of Belle Glade has a high unemployment rate
of 15.7% and poverty rate of 37.4%. Staff is recommending $478,873 in the form
of an Ad Valorem Tax Exemption to Project Paper based on their consideration to
relocate to the Glades community in light of the existing economic conditions
including the poverty and unemployment rate, and supports deviation from the
requirement that the average wage for a company receiving an incentive is
greater than the County’s average wage. The incentive would be provided over a
period of ten years provided the project meets the requirements under Florida
Statute 196.012 for an Ad Valorem Tax Exemption. The company will be required
to provide a form of security for the incentive in the form of a Letter of
Credit or Cash Bond and to enter into a formal agreement memorializing their
commitments which will be brought back to the Board of County Commissioners for
approval, and at which time the name of the Company will be disclosed. In
addition, under the State’s Rural Area of Economic Opportunity Program, the
Governor of Florida is given the ability to waive program criteria for any
economic development incentive including the Qualified Target Industry Tax
Refund Program, with consent from the Florida county the company is relocating
from. The attached Resolution is
requesting a wage waiver from the State for Project Paper as an additional
incentive for Project Paper. The $478,873 Ad Valorem Tax Exemption, if
provided, would be above the required match for this program. Under Florida
Statute, the State of Florida is able to provide up to $136,000 for this
project. District 6 (JB)
G. LIBRARY
1. Staff recommends
motion to approve: County Library’s Strategic and Long-Range
Plan for FY 2019 through FY 2021. SUMMARY:
This Plan represents the Library’s
mission statement, goals and objectives, and strategic plan for FY 2019 through
FY 2021. This process of strategic planning is done in conjunction with the
State’s requirements for libraries receiving State Aid funds and with the
County’s budget process. The Library
anticipates receipt of $1,007,630 in State Aid to Public Libraries during FY
2019. The Library Advisory Board has
endorsed this Plan with Resolution 18-01, dated July 9, 2018. Highlights of the Plan for FY 2019 include:
·
Providing access
to a collection of print, non-print, and electronic resources for borrowing and
research that supports the needs and interests of the citizens of Palm Beach
County;
·
Enhancing the
role of the library in the community through community research opportunities
with non-profit and government agencies in Palm Beach County;
·
Increasing the
offering of public technology instructional activities to meet the digital
literacy needs of adults and children;
·
Continuing
emphasis on children’s classes and activities and on family learning
opportunities; serving summer lunches and snacks at multiple library locations;
·
Providing
activities that allow the community to learn and develop new skills, including
increasing the number of adults participating in literary, recreational,
informative and performance-based activities. Countywide (AH)
* * * * * * * * * * * *
SEPTEMBER 18, 2018
A. ADMINISTRATION
1. Staff recommends
motion to approve: one At-Large appointment of Tinuade (Tinu) Peña or Chelsea Reed as an
At-Large member to the Commission on Women Advisory Board for a term beginning
on September 18, 2018 through September 30, 2020.
Appoint
Seat No. Requirement Nominated
By Term
Tinuade Peña 15 PBC Resident Mayor McKinlay 9/18/18-9/30/20
Comm. Kerner
Comm. Abrams
Vice Mayor Bernard
or
Chelsea Reed 15 PBC Resident Comm. Valeche 9/18/18-9/30/20
SUMMARY: Per Resolution R2018-0188, the Board of County Commissioners (BCC)
established the Commission on Women Advisory Board (Commission). The Commission
is comprised of 15 members, two appointed by each County Commissioner and one
at-large appointed by majority vote of the BCC. Tinu Peña and Chelsea Reed have
expressed an interest in appointment. The Commission serves as an advisory body
to focus on matters pertaining specifically to women,14 seats are currently
filled. The current diversity count is Caucasian: 8 (57%), African-American: 3
(22%), Hispanic-American: 1 (7%), Asian-American: 1 (7%) and Unknown: 1 (7%).
The gender ratio (female: male) is 14:0. The nominees consist of one
African-American female and one Caucasian female. Countywide (DO)
B. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
SEPTEMBER 18, 2018
7. MATTERS BY THE PUBLIC – 2:00 P.M.
* * * * * * * * * * * *
SEPTEMBER 18, 2018
8. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."