August 20, 2019
9:30am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
AUGUST 20, 2019
PAGE ITEM
9 2C-5 ADD-ON:
Proclamation recognizing August 26th, 2019 as Women’s Equality Day in Palm
Beach County (Sponsored by Commissioner Berger)
34 3F-9 DELETED FOR FURTHER STAFF REVIEW (Airports)
77 5E-1* DELETED FOR FURTHER STAFF REVIEW (FDO)
77 5E-2* DELETED FOR FURTHER STAFF REVIEW (FDO)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the preliminary addition/deletion sheet
distributed to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
AUGUST 20, 2019
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL/BCC AND STAFF COMMENTS
A. Additions,
Deletions, Substitutions
B. Adoption
C. Special
Presentations (Page 9)
D. Staff
Comments (Page 10)
E. Commissioner
Comments (Page 11)
3. CONSENT AGENDA (Pages 12-68)
4. PUBLIC HEARINGS - 9:30 A.M. (Page 69-70)
5. REGULAR AGENDA (Pages 71-77)
TIME CERTAIN: 11:00AM (Village of Palm Springs CRA Request) (Page 71)
6. BOARD APPOINTMENTS (Page 78)
7. ADJOURNMENT (Page 79)
* * * * * * * * * * *
AUGUST 20, 2019
SPECIAL PRESENTATIONS – 9:30 A.M.
Page 9
2C-1 Breastfeeding
Month
2C-2 International
Overdose Awareness Day
2C-3 LIHEAP
Awareness Month
2C-4 55th
Anniversary of Legislation Supporting the “War on Poverty” Day
STAFF COMMENTS
(Page 10)
COMMISSIONER COMMENTS (Page 11)
CONSENT AGENDA
A. ADMINISTRATION
Page 12
3A-1 Appointments
to the Health Council of Southeast Florida, Inc.
3A-2 Expenditures
related to installation of speed humps
Page 13
3A-3 Interlocal agreement with Broward County for
the cost share support of services for a Southeast Florida Regional Climate
Change Compact Business Case for Resilience
Page 14
3A-4 Appointments
to the CareerSource Palm Beach County, Inc. Board of Directors
3A-5 Reappointment
to the South Florida Regional Transportation Authority
Page 15
3A-6 Golf Tournament Agreement with Trump
International Golf Club, L.C. and the Boys & Girls Clubs of Palm Beach
County, Inc.
3A-7 Receive and file a resolution from the Palm
Beach Transportation Planning Agency extending the terms of the agreement for
staff and services
3A-8 Appointment to the Treasure Coast Regional
Planning Council
B. CLERK & COMPTROLLER
Page 16
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Change
orders, work task orders, minor contracts, final payments, etc.
3B-5 Receive
and file two annual financial reports
3B-6 Receive and file a list of Clerk &
Comptroller Finance Department records that have been converted to an
electronic format
3B-7 Receive and file a list of Clerk &
Comptroller Finance Department records that have met the State retention
schedule for destruction
3B-8 List of errors, insolvencies, double
assessments, discounts & value adjustment board reductions on the 2018
assessment roll
C. ENGINEERING & PUBLIC WORKS
Page 17
3C-1 Receive
and file amendments to County Incentive Grant Program agreements
3C-2 Resolution initiating eminent domain
proceedings on two properties near South Military Trail at West Linton
Boulevard
3C-3 Task order with HSQ Group, Inc. for the
Okeechobee Boulevard and Haverhill Road Intersection Improvements project
Page 18
3C-4 Three resolutions initiating eminent domain
proceedings on four parcels at the intersection of Congress Avenue and Palm
Beach Lakes Boulevard
Page 19
3C-5 Amendments to construction materials testing,
geotechnical engineering & inspection contracts with three companies
AUGUST 20, 2019
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
C. ENGINEERING & PUBLIC WORKS (Cont’d)
Page 20
3C-6 Task order to contract with Bolton Perez
& Associates, Inc. for the Woolbright Road and Seacrest Boulevard
Intersection Improvements project
3C-7 Receive and file proportionate share
agreement with Mattamy Palm Beach LLC for project located at the southwest
corner of Polo Road and Lake Worth Road
3C-8 Amendment to contract with Kimley-Horn and
Associates, Inc. for the Congress Avenue from north of Northlake Boulevard to
Alternate A1A project
Page 21
3C-9 Work order to contract with Ranger
Construction Industries, Inc. to mill and resurface Summit Boulevard from Jog
Road to Military Trail
3C-10 Resolution approving a highway maintenance
memorandum of agreement with the Florida Department of Transportation for
design and construction of fiber optic cables planned for sections of Seminole
Pratt Whitney Road, Lyons Road, Lawrence Road, and Military Trail
Page 22
3C-11 Resolution approving a highway maintenance
memorandum of agreement with the Florida Department of Transportation for
design and construction of an asphalt sidewalk on the south side of Clint Moore
Road from El Rio Trail to NW 2nd Avenue
D. COUNTY ATTORNEY
Page 22
3D-1 Interlocal agreement with the Solid Waste
Authority for the provision of Inspector General services
E. COMMUNITY SERVICES
Page 22
3E-1 Appointment
to the Community Action Advisory Board
Page 23
3E-2 Appointments to the Palm Beach County HIV
Comprehensive AIDS Resources Emergency Council
Page 24
3E-3 Ratify Mayor’s signature on modifications to
Florida Department of Economic Opportunity programs
Page 25
3E-4 Ratify Mayor’s signature on grant application
to the U.S. Department of Justice, Office of Juvenile Justice Delinquency
Prevention
Page 26
3E-5 Receive and file amendment to agreement with
the Florida Department of Health in Palm Beach County
Page 27
3E-6 Ratify Mayor’s signature on the Department
of Children and Families 2019 Unified Homeless Grant Contract
Page 28
3E-7 Amendments
to contracts for Provision of Ryan White Part A HIV Health Support Services
Page 29
3E-8 Ratify Mayor’s signature on the Department
of Housing and Urban Development FY 2019 Youth Homelessness Demonstration Grant
Application
Page 30
3E-9 Ratify Mayor’s signature on the 2019 US
Department of Justice Comprehensive Opioid Abuse Site-Based Program Grant
Application
3E-10 Appointment to the Citizens Advisory Committee
on Health and Human Services
F. AIRPORTS
Page 31
3F-1 Receive and file Federal Aviation
Administration Agreement for Transfer of Entitlements
3F-2 Receive
and file third amendment to Signatory Airline Agreement with JetBlue Airways
Corporation
3F-3 Receive
and file extension of time to Joint Participation Agreements with the Florida
Department of Transportation
AUGUST 20, 2019
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
F. AIRPORTS
(Cont’d)
Page 32
3F-4 Construction Manager at Risk Contract with
Turner Construction Company
3F-5 Change order to contract with The Morganti
Group, Inc. for site access roadway and utilities
Page 33
3F-6 Donation
agreement with the Palm Beach County Sheriff’s Office for transfer of security
camera equipment
3F-7 Change
order to contract with West Construction, Inc. for the Southside Redevelopment
Phase 1 & 2
Page 34
3F-8 Resolution
approving a Public Transportation Grant Agreement with the Florida Department
of Transportation
3F-9 Amendment to contract with The Morganti Group,
Inc. for airport improvements
Page 35
3F-10 Agreement for purchase and sale of property
located at Palm Beach International Airport
3F-11 Contract with The Morganti Group, Inc. for
miscellaneous airport improvements
Page 36
3F-12 Contract with Lebolo Construction Management,
Inc. for miscellaneous airport improvements
3F-13 Resolution adopting a new standard form Signatory Cargo Carrier
Operating and Lease Agreement
Page 37
3F-14 Resolution adopting a new standard form
Signatory Airline Agreement
3F-15 Resolution adopting a new standard form
Non-signatory Airline Agreement
Page 38
3F-16 Agreement with HDR Engineering, Inc. for
Airport Civil Consulting Services
3F-17 Change order to contract with ARINC Incorporated for installation
of the Common Use Passenger Processing System
Page 39
3F-18 Amendment to agreement with RS&H, Inc. for
professional services
3F-19 Amendment to agreement with AECOM Technical Services, Inc. for
consulting/professional services
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 40
3G-1 Request from Tax Collector to order the 2019
tax roll to be extended prior to completion of the Value Adjustment Board
hearings
3G-2 Receive
and file the Fiscal Year 2019/2020 Proposed Budget for Children’s
Services Council of Palm Beach County
3G-3 Receive and file annual report for fiscal
year ending September 30 2019 from the West Palm Beach CRA
3G-4 Budget
transfers between school impact fee zones
I. HOUSING AND ECONOMIC SUSTAINABILITY
Page 41
3I-1 Nomination
of Gary Eliopoulos as Chairperson of the Housing Finance Authority of Palm
Beach County, Florida
3I-2 Receive and file amendment to agreement
with Gulfstream Product Support Corporation
3I-3 Budget
amendments adjusting the current budget amounts to the authorized funding levels
in the Housing and Community Development Fund and the Home Investment
Partnership Act Fund
Page 42
3I-4 Receive
and file Certification of Consistency with the Consolidated Plan for the
Pahokee Development Corporation
AUGUST 20, 2019
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
J. PLANNING, ZONING & BUILDING
Page 42
3J-1 Reappointment
to the Construction Board of Adjustments and Appeals
Page 43
3J-2 Appointments
to the Building Code Advisory Board
Page 44
3J-3 Interlocal agreement with the Town of
Jupiter for the annexation of an enclave located west of North Central
Boulevard and on the south side of Indiantown Road at the entrance to the
Florida Turnpike
3J-4 Interlocal agreement with the City of
Greenacres for the annexation of an enclave located on the north side of Lake
Worth Road and east of Jog Road
Page 45
3J-5 Receive and file amendment to contract with
the University of Florida’s Bureau of Economic and Business Research
K. WATER UTILITIES
Page 46
3K-1 Receive and file executed Standard Potable
and Reclaimed Water and Wastewater Development agreements for the month of
April 2019
Page 47
3K-2 Change order to contract with Kirlin
Florida, LLC for the Southern Region Water Reclamation Facility Headworks
Screenings and Effluent Pumping Improvements project
3K-3 Work authorization to contract with Cardinal
Contractors, Inc. for the Water Treatment Plant No. 8 Fluoride System
Improvements project
Page 48
3K-4 Partial
Release of Utility Easement
3K-5 Consultant Services Authorization to contract
with Mock, Roos & Associates, Inc. for the Palm Beach National Golf and
Country Club Water Main Replacement project
3K-6 Work authorization to contract with
Hinterland Group Inc. for the Water Main Replacement within the Sandpiper
Avenue, Meadowlark Drive, and Oriole Court project
Page 49
3K-7 Bill of Sale and Assignment between Palm
Beach County, East Central Regional Wastewater Treatment Facilities Operation
Board and Globaltech, Inc.
3K-8 Work authorization to contract with
Globaltech, Inc. for the Water Treatment Plant Nos. 3 and 9 Chlorination System
Improvements project
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 49
3L-1 Appointment
to the Groundwater and Natural Resources Protection Board
Page 50
3L-2 Receive and file task assignment to contract
with the State of Florida, Department of Environmental Protection for ongoing
site management activities for cleanup of petroleum contamination sites
3L-3 Task assignment change order to contract
with the Florida Fish and Wildlife Conservation Commission for aquatic
vegetation control services
3L-4 Updated
Management Plan for Limestone Creek Natural Area
Page 51
3L-5 Project Partnership Agreement with the
Department of the Army, United States Army Corps of Engineers
Page 52
3L-6 State of Florida Department of Environmental
Protection Grant Agreement for Coral Cove Park Hurricane Irma Recovery project
Page 53
3L-7 State of Florida Fish and Wildlife
Conservation Commission agreement for the Tarpon Cove Estuarine Habitat
Restoration project
3L-8 Receive
and file task assignment to contract with the State of Florida, Department of
Environmental Projection for compliance inspections of petroleum storage task
facilities
AUGUST 20, 2019
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
L. ENVIRONMENTAL RESOURCES MANAGEMENT (Cont’d)
Page 54
3L-9 Law Enforcement Service Agreement for
Conservation Lands and Natural Areas with the Palm Beach County Sheriff’s
Office
M. PARKS & RECREATION
Page 54
3M-1 Receive and file Entertainment Contractor
Agreements
Page 55
3M-2 Receive and file Sound and Light Production
Service Contractor Agreements
3M-3 Receive and file Independent Contractor
Agreement
3M-4 Receive and file Resident Caretaker Lease
Agreement
Page 56
3M-5 Receive and file amendment to Infrastructure
Surtax Project Plan
3M-6 Amendment
to agreement with the City of Lake Worth Beach to convert boat trailer parking
spaces to regular parking spaces at the Snook Island Natural Area
Page 57
3M-7 Vending
Service Agreement with the State of Florida Department of Education Division of
Blind Services
N. LIBRARY
Page 57
3N-1 Submission
of a Public Library Construction Grant application for the Canyon Branch
Library
Q. CRIMINAL JUSTICE COMMISSION
Page 58
3Q-1 Receive
and file amendment to agreement with Florida Atlantic University Board of
Trustees
3Q-2 Receive and file grant award from the Florida
Department of Law Enforcement, Edward Byrne Memorial Justice Assistance Formula
Federal FY17 Grant to fund the reentry program
T. HEALTH DEPARTMENT
Page 59
3T-1 Resolution
adopting the FY 2019/2020 budget for the Air Pollution Control Program
U. INFORMATION SYSTEMS SERVICES
Page 59
3U-1 Receive and file task order to contract with
BAE Systems Information & Electronic Systems Integration, Inc.
3U-2 Receive
and file task order to contract with Woolpert, Inc.
3U-3 AT&T
Flexible Reach and AT&T IP Toll-Free Pricing Schedule
Page 60
3U-4 Rescind and replace Interlocal Agreement with
the East Central Regional Wastewater Treatment Facilities Operations Board for
network services
W. PUBLIC AFFAIRS
Page 60
3W-1 Trademark License Agreement with the U.S.
Census Bureau, U.S. Department of Commerce, for the use of the 2020 Census logo®
for promotional materials
X. PUBLIC SAFETY
Page 60
3X-1 Receive and file amendment to contract with
Gulfstream Goodwill Industries, Inc. for Ex-Offender Juvenile Reentry Services
Page 61
3X-2 Receive and file amendments to contracts
with the Fifteenth Judicial Circuit Court for expert psychological or
professional services
3X-3 Receive
and file amendments to contracts and Interlocal agreement for reentry services
AUGUST 20, 2019
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
X. PUBLIC SAFETY (Cont’d)
Page 62
3X-4 Contract with Legal Aid Society of Palm
Beach County, Inc. for provision of legal services to indigent citizens of Palm
Beach County
Z. RISK MANAGEMENT
Page 62
3Z-1 Contract with Island Medical Care, LLC for
provision of full-time on-site physician services for the County’s occupational
health clinic
BB. YOUTH SERVICES
Page 63
3BB-1 Receive and file amendment to contract with Rachelle Sosu as a
postdoctoral psychology fellow
CC. INTERNAL AUDIT
Page 63
3CC-1 Receive and file two audit reports
DD. SHERIFF
Page 63
3DD-1 Donation from the Rotary Club of Wellington
Foundation, Inc. for the PBSO’s Canine Unit
Page 64
3DD-2 Amendment to grant award with the Florida
Council Against Sexual Violence for a Trauma Informed Sexual Assault
Investigations supplement grant award
3DD-3 Donation from The Howard E. Hill Foundation,
Inc. for the Gunfire Detection and Location project
3DD-4 Receive and file grant modification with the
Office of National Drug Control Policy for the Palm Beach County Narcotics Task
Force
Page 65
3DD-5 Budget transfer from the Law Enforcement Trust
fund to the Palm Beach County Sheriff’s Office
EE. OFFICE OF EQUAL OPPORTUNITY
Page 66
3EE-1 Amendment to contract with the US Equal Employment Opportunity
Commission for processing and resolving employment discrimination complaints
3EE-2 Receive and file the FY 2019 Worksharing Agreement with the US Equal
Employment Opportunity Commission
FF. OFFICE OF EQUAL BUSINESS
OPPORTUNITY
Page 67
3FF-1 Reappointments to the Equal Business
Opportunity Advisory Committee
GG. COMMISSION ON
ETHICS
Page 68
3GG-1 Memorandum of Understanding
with the Delray Beach Downtown Development Authority for services of the Palm Beach County Commission
on Ethics
3GG-2 Memorandum of Understanding
with the Delray Beach Housing Authority for services of the Palm Beach County Commission on Ethics
AUGUST 20, 2019
TABLE OF CONTENTS
PUBLIC HEARINGS – 9:30 A.M.
A. ENGINEERING
& PUBLIC WORKS
Page 69
4A-1 Ordinance
repealing and replacing Palm Beach County Telecommunications Right-of-Way
Ordinance
4A-2 Ordinance
repealing and replacing ordinance governing the placement of facilities in the
County’s Right-of-Way
B. FIRE RESCUE
Page 70
4B-1 Resolution
establishing the rate for non-ad valorem special assessment levied against
parcels within the Riviera Beach MSBU
REGULAR AGENDA
A. PLANNING, ZONING & BUILDING
Page 71
5A-1 Resolution denying the request of the
Village of Palm Springs for a Community Redevelopment Agency
B.
PARKS & RECREATION
Page 71
5B-1 Ordinance
designated as the Vapor Free Public Park Playground Ordinance
C.
PUBLIC SAFETY
Page 72
5C-1 Receive
and file update on Human Trafficking Training
D.
HOUSING AND ECONOMIC SUSTAINABILITY
Page 73
5D-1 Resolution
recommending approval of Project Signal
Page 74
5D-2 Loan
agreement with Amelia Gardens, LLC
Page 75
5D-3 Allocation from the State Housing Initiatives
Partnership Program for projects seeking funding under the Florida Housing
Financial Corporation’s Housing Credits Program and State Apartment Incentive
Loan Program
5D-4 Proposed Fiscal Year 2019-2020 State Housing
Initiatives Partnership Program budget allocations for affordable housing
strategies
Page 76
5D-5 Resolution conveying certain residential real
property to the Riviera Beach Community Development Corporation, Inc.
E.
FACILITIES DEVELOPMENT AND OPERATIONS
Page 77
5E-1 Ordinance amending the Palm Beach County
Real Property Acquisition, Disposition and Leasing Ordinance
5E-2 Resolution dissolving the Palm Beach County Property Review
Committee
BOARD
APPOINTMENTS (Page 78)
ADJOURNMENT (Page 79)
AUGUST 20, 2019
2C. SPECIAL PRESENTATIONS – 9:30 A.M.
1. Proclamation declaring August 2019 as
Breastfeeding Month in Palm Beach County (Sponsored by Mayor Bernard)
2. Proclamation declaring August 31, 2019
as International Overdose Awareness Day in Palm Beach County (Sponsored by
Commissioner McKinlay)
3. Proclamation
declaring August 2019 as LIHEAP Awareness Month in Palm Beach County (Sponsored
by Mayor Bernard)
4. Proclamation
declaring August 20, 2019 as the 55th Anniversary of Legislation
Supporting the “War on Poverty” Day in Palm Beach County (Sponsored by
Commissioner McKinlay)
5. ADD-ON: Proclamation recognizing August
26th, 2019 as Women’s Equality Day in Palm Beach County (Sponsored by
Commissioner Berger)
* * * * * * * * * * * *
AUGUST 20, 2019
2D. STAFF COMMENTS
1. ADMINISTRATION
COMMENTS
Staff recommends
motion to receive and file: the updated Board Directive Reports which
include in process and completed board directive items. SUMMARY: At the
February 6, 2018 Board of County Commission Meeting, direction was given to the
County Administrator to bring back as a receive and file once a month a status
report of the board directives to date.
The categories of the board directives reflect two groups: 1) In Process and 2) Completed. The report
continues to be updated on an on-going basis. Countywide (DN)
2. COUNTY
ATTORNEY
AUGUST 20, 2019
District 1 – COMMISSIONER HAL R. VALECHE
District 2 – COMMISSIONER GREGG K. WEISS
District 3 – COMMISSIONER DAVE KERNER, VICE
MAYOR
District 4 – COMMISSIONER ROBERT S. WEINROTH
District 5 - COMMISSIONER MARY LOU BERGER
Request for off-site Proclamation declaring
September 2019 as the 50th Anniversary of the Palm Beach County
Library System in Palm Beach County
District 6 - COMMISSIONER MELISSA MCKINLAY
Request
for off-site Proclamation declaring September 28, 2019 as Caribbean-American
for Community Involvement Day in Palm Beach County
District 7 – COMMISSIONER MACK BERNARD,
MAYOR
AUGUST 20, 2019
A. ADMINISTRATION
1. Staff recommends
motion to approve: the appointment of two individuals to the Health
Council of Southeast Florida, Inc. for a two year term beginning August 20,
2019 and ending August 19, 2021:
Reappoint Seat No. Seat
Requirement Nominated By
Brandon Williams 5 Health
Care Consumer Mayor Bernard
Comm. McKinlay
Elisabeth Franklin 6 Health
Care Consumer Comm. McKinlay
Comm.
Weinroth
Mayor
Bernard
SUMMARY: The Health
Council of Southeast Florida, Inc. (Council) is a not-for-profit corporation
established pursuant to Section 408.033, Florida Statutes, for the purpose of
providing and coordinating health planning activities within Palm Beach,
Martin, St. Lucie, Indian River and Okeechobee Counties. The Council consists
of 12 members: six representatives for
Palm Beach County; two members appointed by Martin County; two members
appointed by St. Lucie County; one member appointed by Indian River County; and
one member appointed by Okeechobee County.
The appointees must be representatives of health care providers, health
care purchasers, and non-governmental health care consumers, not to exclude
elected government officials. Memos
dated June 6, 2019 and July 3, 2019, were circulated to the Board of County
Commissioners requesting support of Mr. Williams’ and Ms. Franklin’s
appointment or requesting additional nominations. No additional nominations
were received. With these appointments, the diversity of the Palm Beach County
representatives (6) include three Caucasian females and three African-American
males. Countywide (HH)
2. Staff recommends a
motion to approve:
A) an expenditure of $21,300 for the installation of seven speed humps in
the San Castle Countywide Community Revitalization Team (CCRT) area;
B) an expenditure
of $63,000 for the installation of 15 speed humps in the Plantation CCRT area;
C) an expenditure of $16,800 for the installation of four speed humps in
the City of Pahokee; and
D) a transfer within the 3900 Capital Outlay Fund for the following
projects:
1.
San Castle Speed Humps Installation Project for $21,300
2.
Plantation Speed Humps Installation Project for $63,000
3.
Pahokee Speed Humps Installation Project for $16,800
SUMMARY: The installation of speed humps was requested by neighborhood residents
from the Plantation and San Castle CCRT areas and by the City of Pahokee to
address the need to slow down traffic and improve safety along County roadways.
Approval of the requested funds and the associated budget transfer will fund
the construction of a total of 26 speed humps. County policy requires that 60
percent of affected property owners for each street, sign a petition in support
of the project. The necessary supporting petitions for the three projects have
been received, reviewed and approved by Traffic Engineering, and staff is
recommending approval of the projects. Districts 2, 6 & 7 (HH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
3. Staff recommends
motion to approve:
A) an interlocal agreement with Broward County
for the cost share support of services for a Southeast Florida Regional Climate
Change Compact Business Case for Resilience in Southeast Florida report; and
B) a budget transfer of $33,000 from the
General Government to the Office of Resilience to fund the report.
SUMMARY: The economics of sea level rise, flooding,
and resilience are essential to encourage continued action to address Southeast
Florida’s climate impact challenges. The Southeast Florida Regional Climate
Change Compact (Compact) would like to establish the business case for
resilience by hiring the non-profit Urban Land Institute (ULI) to produce a
Business Case for Resilience in Southeast Florida Report (Report) that will
analyze economic risks from flooding, economic benefits from resilience
actions, and economic opportunities for resilience investments. The Report will
also provide strategies to encourage and improve community resilience. The
Compact expects the Report to cost $225,000. To streamline procurement, the
Compact is splitting the ULI Report payment. Broward County will pay ULI
$158,000, of which Palm Beach County will fund $33,000, Broward County will
fund $50,000, and a Florida Department of Environmental Protection grant will
fund $75,000. The Beacon Council will pay ULI for the remaining portion, which
includes a $50,000 Miami-Dade County contribution. Pursuant to the Contract
Development and Control PPM, contracts similar to this interlocal agreement should
include language indicating that activity contemplated by the agreement is
subject to Inspector General review. Broward County refuses to enter into this
agreement unless this language is omitted. Omitting this language from the
agreement does not affect the Inspector General’s authority established by
County Ordinance. Countywide (RPB)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
4. Staff recommends
motion to approve: the
reappointment of three current members and the appointment of one new member to
the CareerSource Palm Beach County, Inc. Board of Directors (Board) for the
seats and terms indicated below.
|
Reappointment |
Seat No. |
Term |
Area of Representation |
Nominated By |
|
George T. Elmore |
4 |
8/20/19-8/19/22 |
Private Sector |
Business Development
Board of Palm Beach County, Inc. |
|
Margaret Pearson |
5 |
8/20/19-8/19/22 |
Private Sector |
Business Development
Board of Palm Beach County, Inc. |
|
R. Penny Rodgers |
20 |
8/20/19-8/19/22 |
Private Sector |
Business Development
Board of Palm Beach County, Inc. |
|
Appointment |
Seat No. |
Term |
Area of Representation |
Nominated By |
|
Christopher Cothran |
7 |
8/20/19-8/19/22 |
Private Sector |
Business Development
Board of Palm Beach County, Inc. |
SUMMARY: On November 18, 2014, the
Board of County Commissioners (BCC) approved the third amendment to Interlocal
Agreement (R2014-1650) creating the Palm Beach Workforce Development Consortium
(R2007-1220) which establishes the current Board composition. The Agreement
states that 14 private sector members are appointed by the BCC. The federal
Workforce Innovation and Opportunity Act requests that an emphasis be placed on
Chief Executive Officers or highest level of management positions for both
community and business sector appointments. The CareerSource Palm Beach County,
Inc. Board of Directors is comprised of a minimum of 19 members with representation
established in Attachment 3 to this agenda item. The Board has a maximum of 33 seats with 22
currently filled and a diversity count of Caucasian: 16 (73%), African-American: 5 (23%) and Hispanic: 1 (5%). The
gender ratio (female:male) is: 9:13. The nominees are two Caucasian
males and two Caucasian
females. Countywide (HH)
5. Staff recommends
motion to approve: the reappointment of the following individual to the
South Florida Regional Transportation Authority (SFRTA) for a term of four
years beginning August 20, 2019 and ending July 31, 2023:
Reappoint Seat No. Seat
Requirement Nominated By
F. Martin Perry 4 Palm Beach County Comm.
Weinroth
Resident
with Business Comm. Valeche
or
Civic Interest
SUMMARY: The SFRTA
was created pursuant to Section 343.53, Florida Statutes. The SFRTA is comprised on ten voting members:
one county commissioner each from Miami-Dade, Broward and Palm Beach counties;
one citizen member (business/civic interest) from each of the three counties,
the secretary of the Department of Transportation; and three citizens of the
three counties selected by the Governor.
On July 30, 2019, staff distributed a memo to the Board of County
Commissioners requesting support for the reappointment of Mr. Perry or
requesting additional nominees for consideration. No other nominations were received. The SFRTA
has ten members with a diversity count of nine Caucasian males and one Hispanic
male. Mr. Perry is a Caucasian male. Countywide (DR)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
6. Staff recommends
motion to approve: a Golf
Tournament Agreement between Palm Beach County, Trump International Golf Club,
L.C. and the Boys & Girls Clubs of Palm Beach County, Inc. for a one day
charitable golf tournament to be held on November 11, 2019. SUMMARY: The
Development Site Lease Agreement with the Trump International Golf Club, L.C.
(TIGC), approved on September 3, 1996 (R96-1277D), allows the use of the golf
course during the months of May through October for the County to host either a
single two-day, or two one-day charitable golf tournament(s). The Golf
Tournament Agreement provides for the Trump International Golf Club to be
available exclusively for the tournament to be held on November 11, 2019.
Proceeds from the tournament will benefit the Boys and Girls Clubs of Palm
Beach County, Inc. Pursuant to the County’s policy pertaining to the rotation
schedule for selecting an organization to participate in the charity golf
tournament, District 5 has chosen the Boys and Girls Clubs of Palm Beach
County, Inc. for this year. Countywide (AH)
7. Staff recommends
motion to receive and file: a
resolution from the Palm Beach Transportation Planning Agency (TPA) providing
notification of its election to extend the term of its agreement with Palm
Beach County (County) from September 30, 2019 to September 30, 2020. SUMMARY:
Staff recommends the Board of
County Commissioners receive and file the TPA Resolution (R2019-10). On March
12, 2013, the County and the TPA entered into an agreement for staff and
services to describe the parties’ roles and obligations regarding their duties
and the scope of services each is to provide to the other. The original term of
this agreement began on April 1, 2013 and continued up to and including September
30, 2018. On April 10, 2018, the County and the TPA executed the first amendment
to the agreement. Section 3.1 of the Amended Agreement extended the term to
September 30, 2019 and granted the TPA the option to extend the term of the agreement
for up to two additional one year periods upon written notification to the
County, at least 90 days prior to the expiration of the then current term of
the agreement. Countywide (DR)
8. Staff recommends
motion to ratify: the following Palm Beach County League of Cities (League) representative
to the Treasure Coast Regional Planning Council (TCRPC) for the term ending
November 30, 2019:
Nominee Seat No. Representing
Alternate
appointment:
Joseph Peduzzi, Commissioner 4A City of West Palm Beach
SUMMARY: In accordance with the TCRPC Rules of
Order, the Board of County Commissioners (BCC) appointed six Commissioners
(three members and three alternates) to serve on the TCRPC. In addition, as
required by the TCRPC bylaws, the BCC ratified the League’s
representatives. Staff has been notified
that the League has made a change in the municipal representation. Commissioner Joseph Peduzzi has been
appointed by the League to fill an alternate seat, which was left vacant by
former elected official Commissioner Paula Ryan. The TCRPC Rules of Order also
require the BCC ratify the League’s members. The League appointed the above
municipal representative at their July 24, 2019 meeting. Countywide
(RPB)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Type Meeting Date
Joint
Workshop January
17, 2019
Workshop April
30, 2019
Regular June
4, 2019
Budget June
10, 2019
Regular June
18, 2019
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
4. Staff recommends
motion to receive and file: change orders, work task orders, minor contracts, final
payments and other items approved by the Contract Review Committee and by the
department heads for the Engineering Department; Facilities Development and
Operations; Water Utilities Department; Environmental Resources Department; and
the Department of Airports during October 2017. Countywide
5. Staff recommends
motion to receive and file: two of Palm Beach County’s annual financial reports for fiscal year
ended September 30, 2018.
A) The Units of Local Government – Annual Financial Report
(AFR); and
B) Annual Financial Audit Report (AFAR), including the Single
Audit Report.
SUMMARY: The Units
of Local Government Report is an Annual Financial Report which serves to
generate input to the state. The Annual Financial Audit Report is a special
annual financial report defined in Chapter 10.550 of the rules of the Auditor
General. This report is required to be filed annually with the Auditor General
in compliance with Section 11.45, Florida Statutes, and includes the Single
Audit Report. Countywide (DB)
6. Staff
recommends motion to receive and file: a list of Clerk & Comptroller Finance Department
records which have been converted to an electronic format. SUMMARY: These
records have been converted from paper to an electronic format. The electronic
records will be maintained according to their required retention schedule under
the State of Florida’s General Records Schedule GSI-SL for State and Local
Government Agencies. (Ch. 119, Ch. 257) Countywide
7. Staff
recommends motion to receive and file: a list of Clerk & Comptroller (Clerk) Finance Department
records which have met the revised required State retention schedule and are
scheduled for destruction. SUMMARY: These
records have met the required retention schedule of the Florida Division of
Library and Information Services (§28.30, §28.31, §257.36 (6))
8. Staff recommends
motion to approve: list of errors, insolvencies, double assessments, discounts & value
adjustment board reductions on the 2018 assessment roll. SUMMARY: Section 197.492, Florida Statutes, requires that on or before the
60th day after the tax certificate sale, the Tax Collector shall make out a
report to the Board of County Commissioners, separately showing the discounts,
errors and double assessments and insolvencies for which credit is to be given,
including in every case except discounts, the names of the parties on whose
account the credit is to be allowed. Countywide (DB)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to receive and file:
A)
Amendment Number Four to the County Incentive Grant Program (CIGP)
agreement, R2013-1291, with the Florida Department of Transportation (FDOT) extending
the expiration date of the CIGP agreement for the design of the Congress Avenue
extension from Northlake Boulevard to Alt A-1-A to December 30, 2019; and
B)
Amendment Number One to the CIGP agreement, R2017-0025, with the FDOT
extending the expiration date of the CIGP agreement for the construction of
intersection improvements at SR809/Military Trail and Northlake Boulevard to
December 31, 2019; and
C)
Amendment Number Two to the CIGP agreement, R2016-0609 with the FDOT
extending the expiration date of the CIGP agreement for right-of-way
acquisition along Congress Avenue Extension from Northlake Boulevard to Alt
A-1-A to June 30, 2020.
SUMMARY: In
accordance with Countywide PPM CW-O-051, all delegated contracts, agreements
and grants must be submitted by the initiating department as a receive and file
agenda item. The Deputy County Engineer approved the amendments, as authorized
by Resolution R2012-0035, and delegation from the County Administrator. Final execution by FDOT was on December 4, 2018
for Amendment Number Four, May 2, 2019 for Amendment Number One and March 20,
2019 for Amendment Number Two. District 1 (YBH)
2. Staff recommends
motion to adopt: a resolution
declaring the acquisition of properties designated as parcel 101, a fee simple
road right-of-way, and parcel 301, a temporary construction easement, as
necessary for the construction of a northbound right turn lane on South
Military Trail at West Linton Boulevard (Project). SUMMARY: Adoption of this resolution
will initiate eminent domain proceedings pursuant to Chapters 73, 74,
127, and Section 337.27, Florida
Statutes as amended, against
parcels 101 and 301 having a total appraised value of $195,194. Although the
property owner has cooperated with Palm Beach County and agreed to a negotiated
settlement in lieu of contesting the condemnation of the parcels, eminent
domain proceedings are necessary to clear existing encumbrances on parcels 101
and 301. This action is necessary to expedite construction of the Project,
which is funded in the current Five Year Road Program. The Project
includes resurfacing the intersection, installing drainage, sidewalks, and
updating a traffic signal at the intersection of West Linton Boulevard and
South Military Trail. District 4 (MAB)
3. Staff recommends motion to approve: a task order to the Intersection Improvements Annual Contract R2017-0779
with HSQ Group, Inc., (HSQ) in the
amount of $158,707.15 for
professional services for the Okeechobee Boulevard and Haverhill Road
Intersection Improvements (Project). SUMMARY: Approval of this task order will provide the professional services necessary for the
preparation of design plans and construction bid documents for the
Project. Project improvements will include adding a northbound right turn lane
and extending the existing northbound left turn lane, including drainage, curb
and gutter, sidewalk, and signing and pavement markings. The Goal Setting
Committee set a 20% mandatory Small
Business Enterprise (SBE) subcontracting goal as the Affirmative Procurement
Initiative on February 6, 2019. HSQ proposes 100% SBE participation for this
task order. HSQ is a Palm Beach County based company and a certified SBE
company. Districts 2 & 7 (YBH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
4. Staff recommends motion
to adopt: three resolutions to declare the acquisition
of properties designated as parcel 101 as fee simple road right-of-way and
parcels 301, 303A and 303B as temporary construction easements as necessary for
the construction of the intersection improvement project at Congress Avenue and
Palm Beach Lakes Boulevard (Project). SUMMARY: Adoption of these resolutions will initiate eminent domain proceedings
pursuant to Florida Statutes, Chapters 73, 74, 127, and 337.27, as
amended, against four parcels having a
total appraised value of $258,400. The parcels are necessary for the
construction of intersection improvements at Congress Avenue and Palm Beach
Lakes Boulevard. The property owners have not accepted the offers to purchase made
by Palm Beach County and attempts to negotiate the purchases have been
unsuccessful. Eminent domain proceedings
are necessary to acquire the parcels at this time in order to expedite
construction of the project, which is funded in the current Five Year Road
Program. District 7 (MAB)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
5. Staff recommends
motion to approve:
A) the third
amendment to the annual construction materials testing, geotechnical
engineering & inspection contract R2017-1659 dated November 7, 2017 with
RADISE International, L.C. (RADISE), to extend the contract expiration date
from November 6, 2019 to November 6, 2020, modify the fee schedule, and allow
for other amendments to the contract;
B) the third
amendment to the annual construction materials testing, geotechnical
engineering & inspection contract R2017-1660 dated November 7, 2017 with
Terracon Consultants, Inc. (TCI), to extend the contract expiration date from
November 6, 2019 to November 6, 2020, and allow for other amendments to the
contract;
C) the third
amendment to the annual construction materials testing, geotechnical
engineering & inspection contract R2017-1661 dated November 7, 2017 with
Tierra South Florida, Inc. (TSF), to extend the contract expiration date from
November 6, 2019 to November 6, 2020, and allow for other amendments to the
contract; and
D) the second
amendment to the annual construction materials testing, geotechnical
engineering & inspection contract R2017-1722 dated November 21, 2017 with
Wood Environment & Infrastructure Solutions, Inc. (Wood), to extend the
contract expiration date from November 20, 2019 to November 20, 2020, modify
the fee schedule, and allow for other amendments to the contract.
SUMMARY:
Approval of these amendments will extend the expiration dates of the
contracts with RADISE, TCI and TSF from November 6, 2019 to November 6, 2020,
and the contract with Wood from November 20, 2019 to November 20, 2020. These approvals will also amend Section 7.1 –
Termination, Section 7.13 – Access and Audits, Section 9 – Criminal History
Records Check, Section 12 – Non-Discrimination, and Section 20 – Scrutinized
Companies, and add Section 23 – VSS Registration Required. Approval of the
third amendment with RADISE and the second amendment with Wood will also adjust
their hourly rates as allowed in these original contracts. All the contracts
were presented to the Office of Equal Business Opportunity (OEBO), and it was
determined by OEBO that they did not need to appear before the Goal Setting
Committee. The OEBO approved
the renewal of the contract under its current terms because the current S/M/WBE
utilization of the SBE vendors on the contract were satisfactory based upon the
availability of S/M/WBEs certified to perform the work. The contracts are
scheduled for resolicitation at the end of this year pursuant to the new Equal
Business Opportunity (EBO) Ordinance. The
solicitation for design professionals was advertised prior to the effective
date of the EBO Ordinance and pursuant to the Ordinance requirements at that
time. The SBE goal for all contracts is 15%. To date, tasks in the amount of
$122,500 have been authorized for RADISE with 100% SBE participation. RADISE is
a certified SBE company. Tasks in the amount of $160,657.65 have been
authorized for TCI with 52.78% SBE participation. Tasks in the amount of
$268,312.50 have been authorized for TSF with 0% SBE participation. Tasks in
the amount of $30,500 have been authorized for Wood with 25% SBE participation.
RADISE and TSF are Palm Beach County (County) based companies. TCI has a
corporate office located in Olathe, Kansas. Wood has a corporate office located
in Alpharetta, Georgia. TCI and Wood have offices located in the County. This
is the second of two allowable renewals under these contracts. After the second renewal, the contracts will
need to be resolicited. Countywide (YBH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
6. Staff recommends
motion to approve: a task order
to the Intersection Improvements Annual Contract R2017-0778 with Bolton
Perez & Associates, Inc., (BPA) in
the amount of $144,729.93 for
professional services for the Woolbright Road and Seacrest Boulevard
Intersection Improvements (Project). SUMMARY: Approval of this task order will provide the professional services necessary for the
preparation of design plans and construction bid documents for the
Project. Project improvements will include adding an eastbound right turn lane
on Woolbright Road at Seacrest Boulevard including drainage, curb and gutter,
sidewalk, and signing and pavement markings. The Goal Setting Committee set a
20% mandatory Small Business Enterprise
(SBE) subcontracting goal for this task as the Affirmative Procurement
Initiative on February 6, 2019. BPA
proposes 22.28% SBE participation for this task order. BPA has a corporate
office in Miami and offices located in Palm Beach County (County). District 7 (YBH)
7. Staff recommends
motion to receive and file: a proportionate share agreement for
$434,116, Project Control Number 2018-1515, with Mattamy Palm Beach LLC dated
May 14, 2019, for their proposed project located at the southwest corner of
Polo Road and Lake Worth Road. SUMMARY: In accordance with Countywide PPM CW-O-051,
all delegated contracts, agreements, and grants must be submitted by the
initiating Department as a receive and file agenda item. This agreement was
executed by the County Administrator on May 14, 2019, per Resolution
R2016-0125. District 6 (LB)
8. Staff recommends
motion to approve:
A)
the
first amendment to the Congress Avenue from north of Northlake Boulevard to
Alternate A-1-A (Project) contract (R2013-1537) with Kimley-Horn and
Associates, Inc. (KHA), to update language in sections 5.2, 7.1, 7.13, 9, 12,
and 20; and add section 21; and
B) Supplement Number 1
(Supplement) to the contract with
KHA in the amount of $463,485.86 for professional services for the preparation
of design plans and construction bid documents.
SUMMARY:
Approving the first amendment will update the language of the payment
section, termination section, access and audits section, criminal history
records check section, non-discrimination section, scrutinized companies section
and add the vendor self-service registration required section to be compliant
with current Palm Beach County standards. Approval of the Supplement will
compensate the consultant for additional professional engineering services that
were necessary to address alignment changes to both the north and south
segments of the Project. The Florida Department of Transportation will provide
matching funds (not to exceed $3,130,000) for design and right-of-way for the
Project in accordance with the County Incentive Grant Program Agreements dated
October 24, 2013 (R2013-1291), and May 31, 2016 (R2016-0609). The solicitation
for design professionals was advertised on June 3, 2012 and June 10, 2012,
according to the Small Business
Enterprise (SBE) Ordinance in place at the time, with final selection
taking place on September 6, 2012. The
SBE goal for all contracts is 15%. KHA committed to 20.70% SBE participation, and their overall SBE
participation to date is 18.38%, with 17.74% SBE participation proposed for
this Supplement. KHA has its corporate office located in Raleigh, North
Carolina and has offices based in Palm Beach County. District 1
(YBH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
9. Staff recommends
motion to approve: Work Order 2018051-44 in the amount of $590,000 to
mill and resurface Summit Boulevard from Jog Road to Military Trail utilizing
Palm Beach County’s (County) annual asphalt milling and resurfacing contract
R2018-1533 (Contract) with Ranger Construction Industries, Inc. (Ranger). SUMMARY: Per County PPM CW-F-050, this
work order exceeds the $200,000 threshold for staff approvals of work orders to
annual contracts, thus requiring approval from the Board of County
Commissioners (BCC). Approval of this
work order will allow the contractual services necessary to construct the
improvement. Prior to this work order, approximately $9 million of Ranger’s $16
million Contract has been spent or encumbered. This annual construction bid was
solicited on July 8, 2018, prior to the effective date of the Equal Business
Opportunity (EBO) Ordinance and pursuant to the Small Business Enterprise (SBE)
Ordinance at the time. The annual contract is scheduled for renewal by October
15, 2019, when the new EBO Ordinance will be added. On October 16, 2018, the
BCC approved the Contract with Ranger to provide milling and resurfacing of
County roadways for countywide projects. Ranger proposed 15% SBE participation
for the Contract and for this work order. Approval of this work order will
result in a cumulative SBE participation of 15% for all the work orders issued
under the Contract. District 2 (YBH)
10. Staff recommends
motion to:
A)
adopt a resolution to
approve a highway maintenance memorandum of agreement (HMMOA) with the Florida
Department of Transportation (FDOT) for the design and construction of fiber
optic cables planned for sections of Seminole Pratt Whitney Road, Lyons Road,
Lawrence Road, and Military Trail (Project); and
B)
approve the HMMOA with the
FDOT for the Project.
SUMMARY: Adoption of this resolution and approval of the HMMOA will allow the
FDOT to design, furnish, and install fiber optic cables along Seminole Pratt
Whitney Road (Southern Boulevard to Northlake Boulevard), Lyons Road (Boynton
Beach Boulevard to Lantana Road), Lawrence Road (Boynton Beach Boulevard to
Hypoluxo Road), and Military Trail (Butts Road to Champion Boulevard). The
HMMOA is required since the Project impacts Palm Beach County (County) road
rights-of-way (ROW) and will provide authority for the FDOT to construct the
Project within the County’s ROW. The Project will enable the County to add more
traffic signals to the fiber optic cable communication network and improve the
network’s redundancy. Construction will be funded by FDOT at an estimated cost
of $2,901,918. Upon completion of the Project, FDOT will transfer maintenance
and operation to the County. Districts 3, 4, 5 & 6 (YBH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
11. Staff recommends
motion to:
A) adopt
a resolution to approve a highway maintenance memorandum of agreement (HMMOA)
with the Florida Department of Transportation (FDOT) for the portion of Palm
Beach County (County) right-of-way (ROW) within the FDOT’s project to design
and construct an 8-foot wide asphalt sidewalk on the south side of Clint Moore
Road from El Rio Trail to NW 2nd Avenue (Project); and
B) approve
the HMMOA with the FDOT for the Project.
SUMMARY:
Adoption of this resolution
to approve the HMMOA will allow the FDOT to design and construct the Project.
The County’s ROW extends from El Rio Trail east to the bridge approach to I-95,
Bridge Number 930202. The HMMOA is required since the Project impacts a County
ROW and will provide authority for FDOT to construct the Project within County
ROW. Construction will be funded by FDOT at an estimated cost of $665,152.
After completion of the Project, the County will retain ownership, operation,
and maintenance responsibility for the portion of the Project within the
County’s ROW. District 4 (YBH)
D. COUNTY
ATTORNEY
1. Staff recommends motion to approve: the Interlocal Agreement (ILA) between the Solid Waste Authority (Authority) and Palm Beach County for the provision of Inspector General (IG) services at the Authority. SUMMARY: Under this ILA, the IG will exercise the authority, functions and powers granted by the Inspector General Ordinance for the Authority. The ILA will take effect October 1, 2019, and shall continue until September 30, 2022. The Authority will pay the County $250,000 per year. Countywide (LB)
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: the appointment of one new member to the
Community Action Advisory Board, effective August 20, 2019:
Seat No. Reappointment
Seat Requirement Term
Expires
9 Carol Jones-Gilbert Private Sector Rep. 09/30/21
SUMMARY: The total membership for the Community
Action Advisory Board (CAAB) shall be no more than 15 at-large members, per
Resolution No. R2018-0372, comprised of one-third elected public officials or
their representatives, one-third private sector members recommended by the CAAB
and one-third low-income representatives selected by a democratic process in
the target neighborhoods served. Members will fully participate in the
planning, implementation, and evaluation of the Community Services Block Grant
program to serve low-income communities. Ms. Jones-Gilbert meets all applicable
guidelines and requirements outlined in the resolution adopted by the Board of
County Commissioners on May 6, 2014. Ms. Jones-Gilbert will complete the term
of Ms. Paula Yastremski, which ends on September 30, 2019 and will serve an
additional two-year term. The diversity count for the ten seats that are
currently filled is African-American: 9 (90%) and Hispanic-American: 1 (10%).
The gender ratio (female: male) is 8:2. Ms. Jones-Gilbert is African-American.
Staff conducts targeted outreach in an effort to proffer candidates for
appointments that maintain a diverse composition of the Board. (Community Action Program) Countywide
(HH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY
SERVICES (Cont’d)
2. Staff recommends
motion to approve: the reappointment of one current member and two new appointments to the Palm Beach County HIV
Comprehensive AIDS Resources Emergency (CARE) Council:
Seat No. Reappointment Term Expires
2 Kristen L Harrington 10/06/20
Seat No. Appointment Term Expires
7 Hector A. Bernardino 08/19/22
9 Paul H. Lisker 12/04/20
SUMMARY: The Palm
Beach County HIV CARE Council (HIV CARE Council) nomination process is an open
process with publicized criteria and legislatively defined conflict of interest
standards. All members have successfully completed the HIV CARE Council’s
nomination process and the HIV CARE Council recommends the appointments. The total
membership for the HIV CARE Council shall be no more than 33 at-large members,
per Resolution No. 2011-1560. Mr. Lisker will complete the term for Mr. Robert
Scott, who resigned from the HIV CARE Council. Ms. Harrington is completing her
unexpired term and has also disclosed that she is employed with AIDS Healthcare
Foundation, Inc. (AHF). AHF contracts with the County for services. The HIV
CARE Council provides no regulation, oversight, management, or policy setting
recommendations regarding contracts. Disclosure of this contractual
relationship is being provided in accordance with the provisions of Section
2-443, of the Palm Beach Code of Ethics. The diversity count for the 21 seats
that are currently filled is: African-American: 9 (42%), Caucasian: 8 (38%),
Hispanic-American: 3 (15%) and Asian-American: 1 (5%). The gender ratio
(female: male) is 13:8. Mr. Bernardino is Hispanic-American, Mr. Lisker and Ms.
Harrington are Caucasian. Staff conducts targeted outreach in an effort to
proffer candidates for appointments that maintain a diverse composition of the
Board. (Ryan White Program) Countywide
(HH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY
SERVICES (Cont’d)
3. Staff recommends
motion to ratify:
A) the signature of the Mayor on Modification
No. 2 to the Florida Department of Economic Opportunity Federal Fiscal Year
(FFY) 2017 Community Services Block Grant (CSBG) Program Federally Funded Subgrant
Agreement No. 17SB-0D-10-60-01-121 (R2017-0625), for the period of October 1,
2016 through September 30, 2020, increasing the original grant agreement amount
by $512,000.93 for a new total amount not to exceed $3,549,891.93, to provide
self-sufficiency services to low-income individuals residing in Palm Beach
County; and
B) the signature of the Mayor on Modification
No. 5 to the Florida Department of Economic Opportunity FFY 2019 Low-Income
Home Energy Assistance Program (LIHEAP) Federally Funded Subgrant Agreement No
17EA-0F-10-60-01-023 (R2017-0996), for the period of April 1, 2017 through
September 30, 2020, increasing the original grant agreement amount by
$4,747,029 for a new total amount not to exceed $12,390,978, to provide energy
payment assistance to approximately 7,000 low-income clients residing in Palm
Beach County.
SUMMARY:
Modification No. 2 to the FFY 2019 CSBG Federally Funded Subgrant
Agreement No. 17SB-0D-10-60-01-021
will increase the number of clients
served with employment skills training, job placement services, resume
training, financial management training, rental assistance, utility assistance
and case management services. In FFY 2016, 127 program participants completed
vocational training that lead to employment. In FFY 2017, 83 program
participants completed vocational training that lead to employment. The
difference in outcomes between both years is due to a reduction in program
funding. Modification No. 5 to the FFY 2019 LIHEAP Federally Funded Subgrant
Agreement No. 17EA-0F-10-60-01-023 funds will enable the Community Action
Program to provide assistance to low-income households with energy bills and
crisis assistance to prevent service disconnection and to restore utility
services. In FFY 2017, energy services were prevented from disconnection or
restored, through LIHEAP, to a total of 6,646 households; in FFY 2018, energy
services were prevented from disconnection or restored to a total of 7,879
households. The emergency signature process was utilized
because there was not sufficient time to submit the application through the
regular BCC agenda process. No
County funds are required.
(Community Action Program) Countywide (HH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY
SERVICES (Cont’d)
4. Staff recommends
motion to:
A) ratify the signature of the Mayor on the U.S. Department of
Justice (USDOJ), Office of Juvenile Justice Delinquency Prevention (OJJDP)
Fiscal Year (FY) 2019 Opioid Affected Youth Initiative Grant Application, for
the three (3) year grant period October 1, 2019
through September 30, 2022, for a total amount of $1,000,000, with a total
County contribution amount of $150,000, contingent upon a budgetary appropriation
by the Board of County Commissioners (BCC) for the term of the grant, for the
development of a data-driven coordinated response that will identify and
address challenges resulting from substance use disorder impacting children,
youth, families and community safety; and
B) delegate the County
Administrator or designee signatory authority on additional forms and any other
necessary documents related to the USDOJ, OJJDP FY 2019 Opioid Affected Youth
Initiative Grant Application.
SUMMARY: Palm Beach
County is eligible for federal funding and has applied for this new grant. The
funding will be used in developing a data-driven coordinated response to
identify and address challenges resulting from substance use disorder that are
impacting children, youth, families and community safety. The project will
operate through a subaward to the Palm Beach County Substance Awareness
Coalition (SAC) for the duration of the funding period. The SAC will be
responsible for achieving grant goals, objectives, and mitigate the adverse
impact experienced by children, youth, families and community safety related to
the opioid epidemic in Palm Beach County. The SAC will bring together
stakeholders, as well as parents, teens, educators, and business owners to work
together in educating youth and adults about the dangers of harmful substances.
The SAC will deploy numerous strategies and knowledge-based practices,
including community education on the danger of abuse of prescription medication
and other opioids; educating doctors regarding the importance of utilizing the
State prescription monitoring network/surveillance system, creating a network
of prescription drop off boxes to safely dispose of unused medicines and
encouraging families to get locked medicine boxes. The SAC will work
collaboratively with the Community Services Department Substance Abuse Senior
Program Manager who will oversee the project and monitor the grant activities.
The required County contribution of $150,000 would be supported by the opioid
response funds contingent upon the Board’s approval of the budget appropriation
for each fiscal year during the grant period. The emergency signature process
was utilized because there was not sufficient time to submit the application
through the regular BCC agenda process. (Community Services) Countywide (HH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY
SERVICES (Cont’d)
5. Staff recommends
motion to receive and file: Amendment No. 1 to the Intergovernmental Agreement for Ryan White Part
A HIV Health Support Services (R2018-0830) with the Florida Department of
Health in Palm Beach County (FDOH), for the period March 1, 2018 through
February 28, 2021, to increase funding by $52,319 for a new amount of $122,502
in the non-medical case management/eligibility category, to improve health
outcome services for persons living with HIV Spectrum Disease. SUMMARY: The purpose of Amendment No. 1 is
to increase funding for the non-medical case management/eligibility category.
The FDOH will provide support services to clients who meet eligibility. The
FDOH will facilitate patient access, confirm Ryan White eligibility for all
clients receiving Ryan White funded services, enter and scan all required
documents, make appropriate referrals, confirm insurance coverage dates, follow
up with clients regarding changes to financial status and provide education and
explanation of eligible services as indicated on the Notice of Eligibility
Statement. FDOH will serve an additional 367 clients for a total of 797 clients
served under this category. On May 7, 2013, the Board of County
Commissioners authorized the County Administrator or designee to execute
agreements for this purpose through Resolution No. R2013-0519. In accordance
with County PPM CW-O-051, all delegated contracts, agreements, and grants must
be submitted by the initiating Department as a receive and file agenda item. No County funds are required. (Ryan
White Program) Countywide (HH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY
SERVICES (Cont’d)
6. Staff recommends
motion to:
A) ratify the signature
of the Mayor on the Department of Children and Families 2019 Unified
Homeless Grant Contract No. IP004, for the period July 1, 2019 through June 30,
2022, for a contract amount not to exceed $693,428.55, to provide homeless
prevention services to at-risk families;
B) approve one full-time equivalent (FTE) grant funded
position for a GIS Analyst (Pay Grade 35), for the Human Services Division; and
C) approve a budget
amendment of $693,429 in the Human Services Fund to align the budget
with the grant award.
SUMMARY: In 2013, the
Florida Legislature created the Homeless Prevention Grant program to provide
emergency financial assistance to families facing the loss of their housing due
to a financial crisis. The 2019 Unified Homeless Grant Contract No.
IP004 provides funding for the coordination of services related to homeless
prevention for at-risk families and planning and evaluation of the Palm Beach
County Homeless and Housing Alliance. The County will subcontract with Catholic
Charities of the Dioceses of Palm Beach, Inc. (Catholic Charities), for a total
amount of $372,000. Catholic Charities will provide homeless prevention
services through case management, and financial assistance with rent/mortgage
and utility payments. These services will prevent at-risk families from
becoming homeless and assist them in remaining stably housed. During FY
2016-2018, financial assistance was provided to 307 households, which remain
stably housed, by assisting with rent, mortgage and utility payments. Under the
new grant contract IP004, approximately 72 households will be served annually
with financial assistance to pay their rent/mortgage and/or utilities that is
past due. All funds must be expended no later than June 30th of each
state fiscal year. In-kind match funds will be provided by Catholic
Charities in an amount of $124,000 annually. Since 2006, the Division of Human
and Veteran Services has served as the lead agency for the Palm Beach County
Homeless Continuum of Care (CoC) Program. The Housing and Urban Development Agency
has expanded CoC evaluation requirements for system and project performance
monitoring for local, state and federal funding outcomes to ensure accurate
reporting and compliance. As a result, this grant will fund one FTE position
for a GIS Analyst. The grant-funded position will be approved for the length of
the grant and will be eliminated if funding is discontinued. The emergency
signature process was utilized because there was insufficient time to submit
this grant contract through the regular agenda process. No County funds are
required. (Division of
Human and Veteran Services) Countywide (HH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY
SERVICES (Cont’d)
7. Staff recommends
motion to approve: amendments to contracts for Provision of Ryan
White Part A HIV Health Support Services with the below listed agencies, for
the three year period, March 1, 2018 through February 28, 2021, in the amount
totaling $12,775,815, of which $4,173,499 is budgeted in Grant Year (GY) 2019
with an anticipated annual allocation of $4,173,499 in each subsequent grant
year, contingent upon a budgetary appropriation by the Board of County
Commissioners (BCC), subject to funding approval by the Health Resources
Services Administration:
A) Amendment
No. 2 with FoundCare, Inc. (R2018-0224), for the provision of improving
health outcomes for persons living with HIV Spectrum Disease, in an amount not
to exceed $10,816,832, of which $3,531,545 is budgeted in GY 2019 with an
anticipated annual allocation of $3,531,545 in each subsequent grant year for
the term of this contract; and
B) Amendment
No. 2 with the Florida Department of Health in Palm Beach County
(R2018-0830), for the provision of improving health outcomes for persons living
with HIV Spectrum Disease, in an amount not to exceed $1,958,983, of which
$641,954 is budgeted in GY 2019 with an anticipated annual allocation of
$641,954 in each subsequent grant year for the term of this contract.
SUMMARY: On January 23, 2018, the BCC approved funding allocations for the Ryan
White Program. These agencies were selected and recommended for contracting
through the Request for Proposal process. These contracts cover services for
HIV affected clients, which include medical case management, medical care,
pharmacy, oral health care and substance use disorder treatment. In GY 2018,
FoundCare, Inc. served 7,899 clients and will serve approximately 7,459 clients
in GY 2019. In GY 2018, the Florida Department of Health in Palm Beach County
served 1,626 clients and will serve approximately 1,541 clients in GY 2019.
Lilia Perez and Quinton Dames, employees of FoundCare, Inc. are members of the
Palm Beach County HIV CARE Council (HIV CARE Council). The HIV CARE Council
provides no regulation, oversight, management, or policy-setting
recommendations regarding the agencies listed above. Disclosure of these
contractual relationships at a duly noticed public meeting is being provided in
accordance with the provisions of Section 2-443, of the Palm Beach County Code
of Ethics. No County funds are required.
(Ryan White Program) Countywide (HH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY
SERVICES (Cont’d)
8. Staff recommends
motion to:
A) ratify the signature of the Mayor on the Department of Housing
and Urban Development (HUD) FY 2018 Youth Homelessness Demonstration Grant
Application in the amount of $247,962, for preventing and ending youth
homelessness, for a grant period of two years upon receipt of funding;
B) delegate to the County Administrator or designee signatory
authority on additional forms and any other necessary documents related to the
FY 2018 Youth Homelessness Demonstration Grant Application; and
C) approve two full-time equivalent grant funded positions including
a Program Coordinator (Pay Grade 30) and Information Management System
Specialist (Pay Grade 30) for the Division of Human and Veteran Services, to be
established upon receipt of grant award.
SUMMARY: Palm Beach County is eligible for federal
funding and has applied for this new grant, which was first released by HUD in
FY 2018, and funds are still available for eligible communities. The funding
will be used in developing and executing a coordinated community approach for
preventing and ending youth homelessness over a two-year period. The Division
of Human and Veteran Services (DHVS), serving as the Lead Agency, must apply
for the funds. The grant application has two phases for submission and award.
For Phase I, DHVS is requesting $247,962 in federal funding to support the
development of a Community Youth Plan and two grant funded positions. These
positions are contingent upon receipt of the actual grant award and will be
eliminated if the grant is discontinued. DHVS is supporting the match
requirement with in-kind services totaling $224,364, which is available in both
the current budget and the proposed 2020 budget, and is represented by existing
Palm Beach County Continuum of Care services already being provided. Phase II
funding is contingent upon the approval of Phase I. If Palm Beach County is
awarded Phase I funding, an application for Phase II funding will be submitted
to HUD to request the fully designated funding allocation as determined by HUD.
The start date of Phase I funding will be contingent upon receipt of funding by
HUD. The emergency signature process was utilized because there was not
sufficient time to submit the application through the regular Board of County
Commissioner’s agenda process. (Division of Human and Veteran Services) Countywide
(HH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY
SERVICES (Cont’d)
9. Staff recommends
motion to:
A) ratify the signature of the Mayor on the 2019 U.S. Department of
Justice (USDOJ) Comprehensive Opioid Abuse Site-Based Program Grant
Application, for the period January 1, 2020 through December 31, 2022, in the
amount of $1,200,000, to support the development of a comprehensive, locally
driven response to the opioid epidemic; and
B) delegate the County Administrator or designee signatory authority
on additional forms and any other necessary documents related to the 2019 USDOJ
Comprehensive Opioid Abuse Site-Based Program Grant Application.
SUMMARY: Palm Beach
County is eligible for federal funding and has applied for this new grant. The
grant proposes to utilize the Sequential Intercept Model (SIM) and its goal of
minimizing unnecessary involvement of individuals with substance use disorder
in the justice system by diverting them from the jail to pre-trial and swiftly
back into the community with access to medication assisted treatment and
peer/professional support. A special emphasis will be placed on assisting with
the provision of transitional/recovery housing options for targeted individuals
with a substance use disorder. The transitional/recovery housing component
supports the recovery process and is successful in diversion referral
programming. The project will operate through a subaward to the Southeast
Florida Behavioral Health Network, Inc. (SEFBHN) in collaboration with the Palm
Beach County Sheriff’s Office for the duration of the funding period. SEFBHN
will be responsible for achieving the grant’s goals and objectives. SEFBHN will
also work closely, cooperatively and collaboratively with the Senior Program
Manager, Substance Abuse, within the Community Services Department, who will
oversee the project and monitor the grant activities. The emergency signature
process was utilized because there was not sufficient time to submit the
application through the regular BCC agenda process. No
County funding is required. (Community Services) Countywide (HH)
10. Staff recommends motion to approve: one appointment to the Citizens Advisory Committee on Health and Human Services (CAC/HHS), effective August 20, 2019:
|
Seat No. |
Appointment |
Seat Requirement |
Term Expires |
Nominated By |
|
11 |
Alan
Bottorff |
A
Component of the Health
& Human Services System
of Care |
09/30/22 |
Mayor
Bernard Comm.
Valeche CAC/HHS |
SUMMARY: The CAC/HHS consists of 11 at-large members with at least
one member being a resident west of the 20 Mile Bend and at least one member
being a representative of the Palm Beach County League of Cities, per
Resolution R2013-1563. The resolution requires that the Executive Committee of
the Citizens Advisory Committee solicit and recommend member nominations for
transmittal to the Board of County Commissioners (BCC). The BCC was notified by
memo dated April 12, 2019 and requested to provide nominations for appointment.
The CAC/HHS recommended Mr. Bottorff at
their Regular Committee meeting on April 11, 2019. Mr. Bottorff meets all
applicable guidelines and requirements outlined in the resolution. The diversity count for the nine seats that
are currently filled is Caucasian: 6 (67%), Hispanic-American: 2 (22%), and African-American:
1 (11%). The gender ratio (female:male) is 6:3. Mr. Bottorff is African
American. Ex-officio membership consists of
one African-American male (25%), one African- American female, (25%), one
Caucasian female (25%) and one Caucasian male (25%). Staff conducts targeted outreach in an effort to proffer candidates for
appointments that maintain a diverse composition of the CAC/HHS. (Financially
Assisted Agencies) Countywide (HH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
1. Staff recommends
motion to receive and file: a
Federal Aviation Administration (FAA) Agreement for Transfer of Entitlements
from Palm Beach County Glades Airport (PHK) to North Palm Beach County General
Aviation Airport (F45) in the amount of $150,000. SUMMARY: The Department of Airports has requested
the use of unused entitlement funds at PHK to be utilized for the completion of
the Environmental Assessment (EA) for the proposed expansion of Runway 14-32 at
F45. Delegation of authority for execution of the above FAA Agreement for
Transfer of Entitlements was approved by the Board on October 3, 2006 (R2006-2086). Countywide (AH)
2. Staff recommends
motion to receive and file: a third
amendment to Signatory Airline Agreement with JetBlue Airways Corporation
(JetBlue) (R2014-1719, as amended), adding 457 square feet of space to
JetBlue’s leasehold at the Palm Beach International Airport (PBI) terminal. SUMMARY: JetBlue added 226 square feet of passenger
check-in space effective May 23, 2019, and 231 square feet of ticket counter
space effective June 27, 2019. This third
amendment adds a total of 457 square feet to JetBlue’s leasehold. Delegation of
authority for execution of the standard County agreement above was approved by
the BCC in R2014-1033. Countywide (AH)
3. Staff recommends
motion to receive and file: an extension
of time to the following Joint Participation Agreements (JPA) with the Florida
Department of Transportation (FDOT):
A) Security
Improvements at Palm Beach County Park Airport, Financial Project Number
425723-1-94-01 approved by the Board on December 17, 2013 (R2013-1788 and R2013-1789),
is hereby extended until October 31, 2019; and
B) Construct Hangars
at Palm Beach County Park Airport, Financial Project Number 434600-1-94-01
approved by the Board on December 2, 2014 (R2014-1813 and R2014-1814), is
hereby extended until October 31, 2019.
SUMMARY: The Extension of Time
agreements extend the availability of grant funding to allow for the completion
of on-going construction activities. Delegation
of authority for execution of the above Extensions of Time to the JPAs with the
FDOT was approved by the Board on October 18, 2011 (Agenda Item No. 3F11). Countywide
(AH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
4. Staff recommends
motion to approve: the Construction Manager (CM) at Risk Contract with
Turner Construction Company (Turner) for a term of two years with three, one-year
renewal options for CM at Risk Services for Airport Improvements for Palm Beach
County Department of Airports. SUMMARY: In order to complete certain capital
improvement projects at the County’s four Airports, the Department of Airports requires
a CM at Risk contractor to provide preconstruction and construction services,
which include conducting the procurement process for assigned tasks/work
orders, project management and construction supervision. Turner was one of two firms selected to
provide these services. Projects to be
assigned under this contract may include the Terminal Federal Inspection
Service (FIS) Facility Expansion at Palm Beach International Airport (PBI),
Concourse Expansion (PBI), Escalator and Elevator Replacement (PBI), Third
Level Flooring Phase 2 (PBI), 400Hz and Electrical Switchgear Replacement
(PBI), Aircraft Rescue and Fire Fighting (ARFF) Facility Improvements (PBI),
Hangar and Infrastructure at the General Aviation Airports, along with
Miscellaneous Airport Apron, Taxiway or Roadway Improvements at any of the four
airport facilities. The services under this contract are task/work order based.
The specific projects that will be assigned under this contract will be
determined at a later date and approved in accordance with PPM CW-F-050 with
the appropriate bonds and insurance documents. Turner is based in New York
City, New York; however, the work will be directly managed by its southeast
regional office in Miami-Dade County. A Disadvantaged Business Enterprise (DBE)
goal of 12% was established for this contract. Turner will be required to
demonstrate its good faith efforts to achieve the established DBE goal for each
of the tasks/work orders assigned under this contract. Countywide (AH)
5. Staff recommends
motion to approve: Change Order No. 5
to Amendment No. 15 to the Construction Manager (CM) at Risk Contract with The
Morganti Group, Inc. for CM at Risk Services for Task M-36: Parcel I Site
Access Roadway & Utilities Project at Palm Beach International Airport
(PBI) in the amount of $95,368.20 and a time of extension of 138 calendar days.
SUMMARY: Amendment No. 15 (Task
M-36) in the amount of $4,951,000 and 330 calendar days was approved by the
Board on April 20, 2018 (R2018-0380). Change Order No. 1 (R2018-0987) and No. 3
(R2018-1763) in the amount of $541,998.93 and 158 calendar days were approved
by the Board; Change Orders No. 2 and No. 4 in the amount of $138,713.32 were
approved in accordance with the authority designated in PPM CW-F-050. During
the permit process, it was determined by County Engineering that due to the
proposed roadway improvements impacting the intersection at Florida
Mango/Perimeter Road the signalization must be upgraded to a mast arm design as
required by current standards. The
permit application from Land Development/Traffic Engineering was still under
review at the time the Guaranteed Maximum Price was submitted. Change Order No.
3 included a budgetary proposal and estimated time extension to start the
procurement of the new mast arms that was one of the conditions of the
permit. Once the permit was approved, it
included a requirement to install four Vehicle Detection System (VDS) for the
Belvedere/Florida Mango Intersection.
The delivery date of the mast arms has been confirmed to be on July 19,
2019 and a condition of acceptance requires the signalization to be operational
for a period of three months. Approval
of Change Order No. 5 in the amount of $95,368.20 and 138 calendar days
includes the additional costs for the VDS and the time for the delivery,
installation and final acceptance of the signalization by County
Engineering. It also includes additional
compensation to the CM for staffing due to the time extension related to the
delivery of the mast arms. The
Disadvantaged Business Enterprise (DBE) goal for this contract is 13%. The total to date DBE participation for this
contract is 16%. DBE participation for
this change order is 0%. Countywide (AH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
6. Staff recommends
motion to approve: a donation agreement with the
Palm Beach County Sheriff's Office (PBSO)
whereby security camera equipment
at Palm Beach International Airport (PBI) will be transferred to the County.
SUMMARY: The proposed donation
would transfer security cameras and various supporting components to the County for use at PBI. The cameras and components
were purchased by the PBSO
in 2014 pursuant to a grant available to law enforcement agencies for airport
applications; all equipment was
installed at PBI. The Department of Airports agreed to maintain the system at the date of the original installation in 2014 and will continue that role
after the transfer. The Department of Airports has
verified the location and condition of all assets included in the transfer. The terms of the grant
agreement have expired
therefore the County has
no grant obligations by taking on these assets.
Countywide (AH)
7. Staff recommends
motion to approve:
A) Change Order No. 13 to the contract with
West Construction, Inc. in the amount of $87,068.46 for the Southside
Redevelopment Phase 1 & 2 at Palm Beach County Park Airport (LNA); and
B) a budget transfer of $87,068 in the
Airport’s Improvement and Development Fund including a transfer from Reserves
in the amount of $87,068.
SUMMARY: The contract with West Construction, Inc. for the Southside
Redevelopment Program Phase 1 and 2 at LNA in the amount of $6,353,448.52 and
420 calendar days was approved by the Board on July 11, 2017 (R2017-0935). Change Orders 1-6 and 10-11 in the amount of $111,894.84 and 131 calendar
days were approved under the delegated authorities detailed in PPM No. CW-F-050.
Change Orders No. 7 (R2018-0988), No. 8 (R2018-1765), No. 9 (R2019-0036)
and No. 12 (R2019-0806) in the amount of $727,896.28 and 243 calendar days were
approved by the Board. Change Order No.
13 in the amount of $87,068.46 primarily
includes omissions that were noted by
Palm Beach County during inspections and are required to meet current code
electrical requirements and to address unforeseen site conditions. The Disadvantaged Business Enterprise (DBE) Goal for this project was
established at 11%. West Construction, Inc. committed to 11.85%
participation. The DBE to date
participation for this contract is 11.57%. DBE participation for this change order
is 0%. Countywide (AH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
8. Staff recommends
motion to:
A) adopt a resolution approving a Public Transportation Grant Agreement (PTGA) with the Florida Department of
Transportation (FDOT) in the amount of $1,000,000 for the Public Address (PA)
System Replacement at Palm Beach International Airport (PBI). This PTGA will become effective upon final
execution by the FDOT with an expiration date of December 31, 2021;
B) approve a budget amendment of $926,239 in the
Airport’s Improvement and Development Fund to recognize the receipt of a
$1,000,000 grant from the FDOT and realign the overall project budget to
provide for the total project cost of $5,133,298, including a transfer from
reserves in the amount of $1,159,537; and
C)
approve a budget transfer
of $1,926,239 in the Airport’s PFC Fund to transfer PFC Funds from the
Airport’s Improvement and Development Fund; including a transfer to Reserves in
the amount of $1,926,239.
SUMMARY: The existing PA system at PBI was installed
in 1988 and upgraded in 1999; however, the system has exceeded its useful life
and has become difficult to maintain due to the lack of available compatible
parts. The PA system is essential to operations at the airport, as it provides
airline paging and emergency notifications. The Department of Airports has
requested partial funding from FDOT and the FDOT has issued a PTGA reflecting their commitment
of funding to the above referenced project in the amount of $1,000,000 or 50%
of the eligible project costs, whichever is less. Countywide (AH)
9. DELETED FOR FURTHER STAFF REVIEW: Staff recommends motion to approve: Amendment No. 3 to
the Construction Manager (CM) at Risk Contract (Contract) with The Morganti
Group, Inc. (MGI) for CM at Risk Services for Airport Improvements for Palm
Beach County Department of Airports (Department) in the amount of $5,133,298
and 360 calendar days for Work Order MC 04: Public Address (PA) System
Replacement at Palm Beach International Airport (PBI). SUMMARY: The CM at Risk Contract with MGI was approved by the Board
on January 15, 2019 (R2019-0042). The
Contract is for two years with three one-year renewal options for CM at Risk
Services for Airport Improvements for the Department. In order to complete certain capital
improvement projects at the County’s four Airports, the Department requires a
CM at Risk contractor to provide preconstruction and construction services,
which include conducting the procurement process for assigned tasks/work
orders, project management and construction supervision. MGI was one of two firms selected to provide
these services. MGI is a Danbury,
Connecticut, based firm; however, the work will be directly managed by their
southeast regional office in Palm Beach County.
Approval of Amendment No. 3 in the amount of $5,133,298 and 360 calendar
days will enable MGI to complete Work Order MC 04: PA System Replacement at
PBI. The existing public address system
was installed in the terminal in 1988. It was upgraded in 1999, but the
speakers and the cabling were not replaced.
The system can no longer be maintained due to the lack of available
compatible parts. This project includes demolition of the existing system and
the installation of new conduit, wiring, software, speakers, and amplifiers. It
also includes repairs to the existing soffits and ceilings required as a result
of the work. A Disadvantaged Business Enterprise (DBE) goal of 12% was established for this
contract. DBE participation for this project is 16%. Countywide (AH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
10. Staff
recommends motion to:
A) approve
an
agreement for purchase and sale for the following property at a purchase price
of $245,000 by a supermajority vote.
Said property is located West of Runway 10L at Palm Beach International
Airport (PBI):
Stembridge Real Estate Co., Inc.
Sonia Stembridge, President
Post Road, West Palm Beach, Florida Parcel W-192
Purchase Price: $245,000
Replacement Housing: N/A
B) accept
a
Memorandum of Agreement to be recorded in the public records to provide notice
of this agreement.
SUMMARY: The subject property is a vacant site covered
with native scrub and trees. The lot
contains 19,166 square feet. It is on a
lightly traveled two-lane street that runs between Southern Boulevard and
Wallis Road, located West of Runway 10L at PBI.
In May 2019, the property was appraised by Anderson & Carr, Inc. for
$245,000; and in May 2019 a review appraisal was completed by Edward E. Wilson,
which supported the Anderson & Carr, Inc. determination of value. An offer
to purchase was presented to the seller on June 12, 2019 and accepted at the
appraised fair market value of $245,000. Airport
Revenue is available for the purchase of this property. Pursuant
to the PREM Ordinance, all purchases, sales and exchanges of real estate must
be approved by a supermajority vote (5 Commissioners). Countywide
(HJF)
11. Staff recommends
motion to approve: the Construction Manager (CM) at Risk Contract with The
Morganti Group, Inc. (Morganti) for a term of two years with three, one-year
renewal options for CM at Risk Services for Miscellaneous Airport Improvements
for Palm Beach County Department of Airports.
SUMMARY: In order to complete certain capital
improvement projects at the County’s four Airports, the Department of Airports
(Department) requires a CM at Risk contractor to provide preconstruction and
construction services, which include conducting the procurement process for
assigned tasks/work orders, project management and construction supervision. Morganti
was one of two firms selected to provide these services. This solicitation for CM contractors was
advertised on September 23, 2018 according to the Small Business Enterprise
(SBE) Ordinance in place at the time, with a 15% SBE goal. Morganti is on notice that all Guaranteed
Maximum Price issued pursuant to this contract will be subject to the
requirements of the Equal Business Opportunity Ordinance, including requesting
Affirmative Procurement Initiatives be set prior to bidding the subcontracts. Morganti has proposed teaming with Cooper
Construction Management and Consulting, Inc., as its S/MBE partner, to provide
S/MWBE outreach for assigned tasks/work orders, project management and
construction supervision services in an amount not less than 15% of the fees
paid by the County for such services in connection with this contract. Projects
to be assigned under this contract may include the Air Handler Improvements
Phase 2 (PBI), Maintenance Compound (PBI), Terminal Condensation Remediation
(PBI), Replacement of Sound Baffles (PBI), Miscellaneous Interior Improvements
(PBI), along with Miscellaneous Airport Apron, Taxiway or Roadway Improvements
at any of the four airport facilities. The services under this contract are
task/work order based. The specific
projects that will be assigned under this contract will be determined at a
later date and approved in accordance with PPM CW-F-050 with the appropriate
bonds and insurance documents. Morganti is based in Danbury, Connecticut;
however, the work will be directly managed by its southeast regional office in
Palm Beach County. Countywide (AH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
12. Staff recommends
motion to approve: the Construction Manager (CM) at Risk Contract with Lebolo
Construction Management, Inc. (Lebolo) for a term of two years with three
one-year renewal options for CM at Risk Services for Miscellaneous Airport
Improvements for Palm Beach County Department of Airports. SUMMARY: In order to complete certain capital improvement projects
at the County’s four Airports, the Department of Airports (Department) requires
a CM at Risk contractor to provide preconstruction and construction services,
which include conducting the procurement process for assigned tasks/work
orders, project management and construction supervision. Lebolo was one of two
firms selected to provide these services. This solicitation for CM contractors
was advertised on September 23, 2018 according to the Small Business Enterprise
(SBE) Ordinance in place at the time, with a 15% SBE goal. Lebolo is on notice that all Guaranteed
Maximum Price (GMP) issued pursuant to this contract will be subject to the
requirements of the Equal Business Opportunity Ordinance including requesting
Affirmative Procurement Initiatives be set prior to bidding the
subcontracts. Lebolo has proposed
teaming with Hatcher Construction as its S/MBE partner, to provide project
management and construction supervision services in an amount not less than 15%
of the fees paid by the County for such services in connection with this
contract. Projects to be assigned under this contract may include the Air
Handler Improvements Phase 2 (PBI), Maintenance Compound (PBI), Terminal
Condensation Remediation (PBI), Replacement of Sound Baffles (PBI),
Miscellaneous Interior Improvements (PBI), along with Miscellaneous Airport
Apron, Taxiway or Roadway Improvements at any of the four airport facilities.
The services under this contract are task/work order based. The specific projects that will be assigned
under this contract will be determined at a later date and approved in
accordance with PPM CW-F-050 with the appropriate bonds and insurance
documents. Lebolo is based in Boynton
Beach, Florida. Countywide (AH)
13. Staff recommends
motion to adopt: a resolution adopting a new standard form Signatory
Cargo Carrier Operating and Lease Agreement; authorizing the County
Administrator or designee to execute standard form Signatory Cargo Carrier
Operating and Lease Agreements on behalf of the Board of County Commissioners;
authorizing the County Administrator or designee to enter into certain amendments
to standard form Signatory Cargo Carrier Operating and Lease Agreements;
repealing Resolution 2014-1290 and Resolution 2018-0844; providing for
severability; and providing for an effective date. SUMMARY:
The current agreements with signatory cargo air carriers at the Palm Beach
International Airport (PBI) are scheduled to expire on September 30, 2019. The resolution adopts a new standard form
Signatory Cargo Carrier Operating and Lease Agreement (Agreement), which
updates terms to the prior agreement and provides for the use of certain
facilities at PBI by cargo air carriers, including the air cargo building
#1475, for a term of up to five years with one 2-year renewal option. The resolution
also authorizes the County Administrator or designee to execute the approved
standard form Agreement on behalf of the Board; to agree to modifications to a
cargo air carrier’s leasehold premises; and to agree to non-material changes to
the standard form Agreement. Countywide (AH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
14. Staff recommends
motion to adopt: a resolution adopting a new standard form Signatory
Airline Agreement; authorizing the County Administrator or designee to execute
standard form Signatory Airline Agreements on behalf of the Board of County
Commissioners; authorizing the County Administrator or designee to enter into
certain amendments to standard form Signatory Airline Agreements; repealing
Resolution 2014-1033 and Resolution 2018-0845; providing for severability; and
providing for an effective date. SUMMARY:
The current agreements with signatory airlines at the Palm Beach International
Airport (PBI) are scheduled to expire on September 30, 2019. The resolution
adopts a new standard form Signatory Airline Agreement (Agreement), which
updates terms and conditions to the prior agreement and provides for the use of
certain facilities at PBI by commercial airlines for a term of up to five years
with one two-year renewal option. The Agreement streamlines the Department of
Airports’ administrative process and provides flexibility to airlines by
allowing them to request use of certain facilities, such as ticket counters and
gates, on a short-term or seasonal basis, without formally amending the
Agreement. The resolution also authorizes the County Administrator or designee
to execute the approved standard form Agreement on behalf of the Board; to
agree to modifications to an airline’s leasehold premises; and to agree to
non-material changes to the standard form Agreement. Countywide (AH)
15. Staff recommends
motion to adopt: a resolution
adopting a new standard form Non-signatory Airline Agreement; authorizing the
County Administrator or designee to execute standard form Non-signatory Airline
Agreements on behalf of the Board of County Commissioners; authorizing the
County Administrator or designee to enter into certain amendments to standard
form Non-signatory Airline Agreements; repealing Resolution 2014-1575 and
Resolution 2016-0976; providing for severability; and providing for an
effective date. SUMMARY: The resolution adopts a new standard form Non-signatory
Airline Agreement (Agreement), which updates terms and conditions of the prior
standard form agreement and provides for the use of certain facilities at the
Palm Beach International Airport (PBI) by airlines on a short-term or seasonal
basis. The term of the Agreement will
renew annually each October 1. The resolution also authorizes the County
Administrator or designee to execute the approved standard form Agreement on
behalf of the Board; to agree to modifications to an airline’s leasehold
premises; and to agree to non-material changes to the standard form Agreement. Countywide (AH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
16. Staff
recommends motion to approve: the
Professional Services Agreement with HDR Engineering, Inc. (HDR) for a term of
two years, with two one-year renewal options in the amount of $960,107 for the
performance of Airport Civil Consulting Services related to the approved Palm Beach
County Airports’ Capital Improvement Program. SUMMARY: In order to carry out the approved Capital
Improvement Program for the County, the Department of Airports requires airport
consulting services related to the airside and landside pavement projects at
the County’s airports. In accordance with Florida Statutes 287.055 and the
Federal Aviation Administration's Advisory Circular 150/5100-14 (current
edition), HDR was competitively selected to provide these services. The initial
agreement of a potential multi-year contract in the amount of $960,107 will
provide the Department of Airports with the necessary continuing professional
services to implement the following services:
Level 1 Tasks – North Palm Beach County General Aviation Airport (F45)
Rehabilitation of Runway 9R-27L; F45 Ramp Area Expansion Study; Palm Beach
County Park Airport (LNA) Rehabilitation of Runway 4-22; Palm Beach
International Airport (PBI) Cargo Access Study; and Level 3 Tasks –
Miscellaneous Engineering and Planning Consulting Services. Work to be
completed under these Task III Services will be issued per the level of
authority contained in PPM CW-F-050,
by way of a separate proposal or task authorization. Tasks authorized under this
agreement may be eligible for Federal and/or State funding in the future. HDR is an Omaha, Nebraska based firm;
however, the majority of the work will be managed through their West Palm
Beach, Florida office in conjunction with several Palm Beach County-based and
South Florida-based sub-consultants and firms. A Disadvantaged Business
Enterprise (DBE) goal of 20% was set for this agreement. The initial tasks to be awarded under the
agreement contain DBE participation of 12.7%. HDR has committed to an overall
20% DBE participation for this agreement. Countywide (AH)
17. Staff recommends
motion to approve: Change Order No. 5 to the contract with ARINC
Incorporated (ARINC) in the amount of $109,310 for the installation of the
Common Use Passenger Processing System (CUPPS) at Palm Beach International
Airport (PBI). SUMMARY: The contract with
ARINC for the installation of the CUPPS at PBI was approved by the Board on
October 18, 2016 (R2016-1480). Change
Order No. 2 (R2017-0794) and No. 3 (R2018-0893) in the amount of $292,659 and
460 calendar days were approved by the Board; Change Orders No. 1 and 4 in the
amount of $55,600 and 90 calendar days were approved under the delegated
authority detailed in PPM CW-F-050. The proprietary common use system
contracted with ARINC included the installation of hardware and licensed
software along with a five-year license, support and maintenance
agreement. The commencement of the
monthly support and maintenance agreement became effective on February 1, 2018
when the system became operational. Approval of Change Order No. 5 in the
amount of $109,310 will provide additional spare parts and include installation
of additional equipment to provide flexibility to the airlines and facilitate
the phasing of current and future projects within the terminal and
concourses. There is no extension in
time. The contract will expire upon the
completion of the maintenance agreement on February 1, 2023. ARINC is
an Annapolis, Maryland based company. The Disadvantaged Business Enterprise (DBE) goal
for this contract is 12%. ARINC has
committed to 18% DBE in their proposal. The total DBE participation to date is
49%. DBE participation for this change order is 0%. Countywide (AH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
18. Staff recommends
motion to approve: Amendment No. 1 to the Professional Services Agreement
with RS&H, Inc. (RS&H) in the amount of $3,314,337 for the continued
performance of professional services related to construction-phase services for
the Northeast Airfield Improvements Project (NEAIP) at Palm Beach International
Airport (PBI). SUMMARY: The Professional Services Agreement with RS&H for
professional airfield design and engineering services was approved by the Board
on September 27, 2016 (R2016-1336) in the amount of $1,339,272.39. Consultant Services Authorizations (CSA) Nos.
1 through 3 in the amount of $158,101.78 were approved under the delegated
authority detailed in PPM CW-F-050. CSA No. 1 in the amount of $98,699.71 was
approved by the Contract Review Committee, and CSA Nos. 2 and 3 in the amount
of $59,402.07 were approved by the Director of Airports, bringing the
cumulative contract value to $1,497,374.17.
Approval of Amendment No. 1 in the amount of $3,314,337 will provide
funds necessary for the construction-phase services associated with the NEAIP
and will bring the total cumulative contract value to $4,811,711.17. RS&H
is a Jacksonville, Florida based firm; however, the work will be completed from
their Fort Lauderdale office, in conjunction with several Palm Beach County
subconsultants and firms. A Disadvantaged
Business Enterprise (DBE) goal of 16% was set for this contract. RS&H committed to 17% DBE in its
proposal. The anticipated DBE
participation based upon the approved tasks is approximately 19%, which will
increase as the County assigns additional tasks. The current paid to date DBE
participation is approximately 17.6%. The
DBE participation for this amendment is approximately 17.6%. Countywide (AH)
19. Staff recommends
motion to approve: Amendment No. 1
to the General Consulting Agreement with AECOM Technical Services, Inc. (AECOM)
for Consulting/Professional Services in the amount of $1,032,651.29 for the
continued performance of professional planning and design services related to
the approved Palm Beach County Airports Capital Improvement Program. SUMMARY:
The consulting agreement with AECOM for general airport planning and design was
approved by the Board on March 12, 2019 (R2019-0301) in the amount of
$828,984.74 in order to carry out the approved Capital Improvement Programs for
the County’s Airports. Approval of Amendment No. 1 will provide an additional
$1,032,651.29 to complete the following tasks: Task I Services – Palm Beach County Park Airport (LNA)
Fence and Security Improvements; Palm Beach International Airport (PBI) 2018
Noise Report; PBI Concourse C Hold Room & Lobby Seating - Construction
Administration (CA) Services; PBI Replacement of Current Public Address System
– Construction Administration (CA) Services; Department of Airports (DOA)
Miscellaneous Planning & Engineering Services; LNA Southside Redevelopment Program Phase 1
and 2 Supplemental Construction Management and Administration Services; PBI
Domestic Water Valve Design Services; DOA Environmental Compliance Services -
2019 Stormwater Pollution Prevention Plan (SWPPP) Update; and Task III Services - Miscellaneous Planning and
Engineering Services. Work to be
completed under these Task III Services will be issued in accordance with PPM
CW-F-050, by way of a separate proposal or task authorization. AECOM is a
Los Angeles, California based firm; however, the majority of the work to be
completed in this agreement will be completed and/or managed through their West
Palm Beach and Tampa, Florida offices in conjunction with several Palm Beach
County-based sub-consultants and firms.
A Disadvantaged Business Enterprise (DBE) goal of 18% was set for this
contract. AECOM committed to 18% DBE in
its proposal. The anticipated DBE participation based upon the approved
tasks is approximately 18.65%, which will increase as the County assigns
additional tasks. The current paid to date DBE participation is
approximately 10.25%. The DBE
participation for this amendment is approximately 26.85%. Countywide (AH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to:
A) approve the request by Palm Beach County Tax Collector, Anne M. Gannon, for Board of
County Commissioners to order the 2019 tax roll to be extended prior to
completion of the Value Adjustment Board (VAB) hearings; and
B) direct the VAB to
certify the assessment roll pursuant to F.S. § 193.122 and as otherwise
required by applicable law.
SUMMARY: Approval of
this request will avoid a delay in the issuance of tax notices beyond November
1, 2019, and will permit the collection of property taxes prior to completion
of the VAB hearings. Countywide (DB)
2. Staff recommends
motion to receive and file: the Fiscal Year 2019/2020 Proposed Budget for Children’s Services
Council of Palm Beach County. SUMMARY: The Children’s Services Council
have submitted their Fiscal Year 2019/2020 Proposed Budget. Countywide
(DB)
3. Staff recommends
motion to receive and file: the Annual Report for the Fiscal Year ending September 30, 2018 from the
West Palm Beach CRA. SUMMARY: The West Palm Beach CRA has submitted its
Annual Report for the Fiscal Year ending September 30, 2018 as per Florida
Statute 163.356(3)(c). Countywide (DB)
4. Staff recommends
motion to approve:
A) a budget transfer from School Impact Fee Zone 1 reserve account to
School Impact Fee Zone 1 appropriation account for $983,020;
B) a budget transfer from School Impact Fee Zone 2 reserve account to
School Impact Fee Zone 2 appropriation account for $2,897,426;
C) a budget transfer from School Impact Fee Zone 3 reserve account to
School Impact Fee Zone 3 appropriation account for $1,227,867; and
D) a budget transfer from School Impact Fee Zone 4 reserve account to
School Impact Fee Zone 4 appropriation account for $1,339,034.
SUMMARY: Impact fees
budgeted in reserve accounts cannot be appropriated until funds have been
collected. These budget transfers recognize school impact fee revenues as
of August 7, 2019 and allow for their appropriation so that the County may
remit funds to the School District in accordance with Article 13 of the Unified
Land Development Code. Countywide (LB)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to approve: the nomination of Gary
Eliopoulos as Chairperson of the Housing Finance Authority of Palm Beach
County, Florida (Authority), for the term of June 2019 through May 2020. SUMMARY:
Staff recommends Board of County Commissioners’ (BCC) approval of the
nomination of Gary Eliopoulos as Chairperson of the Authority. At their regular meeting of June 14, 2019,
the Authority Board nominated Mr. Eliopoulos as its Chairperson to serve an
initial term of one year in accordance with Ordinance No. 2002-022, as
amended. This Ordinance requires the
nomination of the Chairperson to be submitted to the BCC for approval. Countywide
(HJF)
2. Staff recommends
motion to receive and file: Amendment No. 1
to the Economic Development Incentive Agreement (Agreement) with Gulfstream
Product Support Corporation (Company). SUMMARY: Staff recommends the
Board of County Commissioners (BCC) receive and file Amendment No. 1 to the
Agreement (R2019-0465) with the Company.
On April 2, 2019, the BCC approved the Agreement with the Company to
provide a cash grant in an amount not to exceed $40,000 over a four-year
period. At that time, the BCC also
delegated authority to the County Administrator to execute future amendments to
the Agreement in anticipation of the BCC’s April 16, 2019, action on Economic
Development Incentive (EDI) Program policy recommendations. Amendment No. 1,
executed by the County Administrator on June 27, 2019, incorporates the
BCC-approved EDI Program policies into the Agreement. In accordance with County PPM CW-O-051, all
delegated contracts, agreements, and grants must be submitted by the initiating
Department as a receive and file agenda item.
On April 16, 2019, the BCC approved modifications to the Agreement audit
requirements and retained the existing performance security requirement. The
modifications eliminated the County’s existing audit requirement and replaced
it with that of the State to demonstrate a company’s compliance with required
information (number of new jobs created, existing and new jobs retained for a
three-year job maintenance period, and average annual wage of new jobs) on a
payment request basis. The retained performance
security requirement obligates a company to provide an irrevocable Letter of
Credit or Cash Bond in the full amount of the maximum Economic Development
Incentive awarded. These funds are from the general fund contingency
reserve. District 2 (DB)
3. Staff recommends
motion to approve:
A) a budget amendment
of $625,753 in the Housing and Community Development Fund, and
B) a budget amendment
of $713,049 in the Home Investment Partnership Act (HOME) Fund.
SUMMARY: Staff recommends the Board of County Commissioners’ (BCC) approval of
budget amendments to adjust the current budget amounts to the authorized
funding levels. On July 10, 2018, the
BCC adopted Resolution R2018-1061 that approved the Fiscal Year 2018-2019
Action Plan. The U.S. Department of Housing and Urban Development approved the
Action Plan that included the FY2018-2019 allocation of Federal Funds totaling
$9,307,278 for the Community Development Block Grant ($6,442,365), the
Emergency Solutions Grant ($524,079) and the HOME Investment Partnership Grant
($2,340,834). These budget amendments are necessary to adjust the current
budget amounts to the authorized funding levels. No local match is required
to implement the CDBG program; however, the ESG and HOME programs have matching
requirements. The ESG Program matching requirement is met through a cash or
in-kind contribution by each agency receiving funding and the HOME matching
requirement is met from State funds allocated from the State Housing Initiatives
Partnership Program. Countywide (HJF)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
4. Staff recommends
motion to receive and file: Certification of
Consistency with the Consolidated Plan for the Pahokee Development Corporation
in connection with its funding application to the Federal Home Loan Bank of
Cincinnati. SUMMARY: Staff recommends the Board of County Commissioners
(BCC) receive and file the Certification of Consistency with the Consolidated
Plan for the Pahokee Development Corporation.
This document is a re-issuance of the previously approved certification
for the Isles of Pahokee II project and is needed for an additional project
funding source. The attached document to
this agenda item was executed on behalf of the BCC by the Director of the
Department of Housing and Economic Sustainability (DHES) under authority
delegated by R2018-2003 on December 18, 2018. In accordance with County PPM
CW-O-051, all delegated contracts, agreements and grants must be submitted by
the initiating Department as a receive and file agenda item. District 6
(HJF)
J. PLANNING, ZONING
& BUILDING
1. Staff recommends motion to approve: the reappointment of one member to the
Construction Board of Adjustments and Appeals (CBAA).
Appoint Seat Requirement Term
Nominated by
Justin McIntosh 11 Alternate 08/20/19 – 08/20/22 Comm. Weiss
Citizen-At-Large
SUMMARY: Justin McIntosh has been nominated by Commissioner Gregg Weiss to serve a second
three-year term as Alternate Citizen-At-Large on the Construction Board of Adjustment and Appeals (Board). A
memorandum for an at-large reappointment was sent to the BCC on June 4, 2019. The term of office for Board members is three years, with a limit of three consecutive three-year terms. The Board has 11 seats with
eight currently filled and a diversity count of Caucasian: 7 (88%) and Hispanic: 1 (12%). The gender ratio (female:
male) is 2:6. The
nominee is a Caucasian male. Staff will continue to address the need to increase diversity on our boards.
Countywide
(SF)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
J. PLANNING,
ZONING & BUILDING (Cont’d)
2. Staff recommends
motion to approve: the appointment
of two new members to the Building Code Advisory Board (BCAB) and the reappointment
of two current members of the BCAB.
Appoint two new
members:
|
Appoint |
Seat |
Requirement |
Nominated By |
Term |
|
John
Cosmo |
5 |
Building
Official |
Building Officials Association of Palm
Beach County |
08/20/19
– 08/20/22 |
|
Peter
Ringle |
7 |
Building
Official |
Building Officials Association of Palm
Beach County |
08/20/19
– 08/20/22 |
Reappoint two
members:
|
Reappoint |
Seat |
Requirement |
Nominated By |
Term |
|
Wayne
Cameron |
3 |
Building
Official |
Building Officials Association of Palm
Beach County |
08/20/19
– 08/20/22 |
|
Jacek
Tomasik |
6 |
Building
Official |
Building Officials Association of Palm
Beach County |
08/20/19
– 08/20/22 |
SUMMARY: The BCAB
was established by a Special Act of the Florida Legislature in 1974, and
amended in 2017. The term of office for Board members is three years with no
limit to the number of terms a member may serve. The Board is comprised of 16
members: one registered architect appointed from nominees submitted by the Palm
Beach Chapter of the American Institute of Architects; one professional
engineer appointed from nominees submitted by the Palm Beach Chapter of the
Florida Engineering Society; seven members appointed from nominees submitted by
any recognized regional industry trade association; and seven Building
Officials, one from each commission district, appointed from nominees submitted
by the Building Officials Association of Palm Beach County (BOAPBC). BOAPBC has
nominated John P. Cosmo to be appointed as Building Official for District 5 and
Peter Ringle to be appointed as Building Official for District 7. BOAPBC has
nominated Wayne Cameron to be reappointed as Building Official for District 3
and Jacek Tomasik to be reappointed as Building Official for District 6. The BCAB
has 16 seats, 14 currently filled and 2 vacancies, and a diversity count of
Caucasian: 12 (85%), African-American: 1 (7%) and Asian-American: 1 (7%). The
gender ratio (male: female) is 13:1. The nominees are three Caucasian males and
one Asian-American. Staff has addressed the need to increase diversity within
our boards and will continue to encourage this in an effort to expand the Board’s
diversity. Countywide (AH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
J. PLANNING,
ZONING & BUILDING (Cont’d)
3. Staff recommends
motion to approve: an Interlocal Agreement (ILA) with the Town of
Jupiter providing for the annexation of an enclave located west of North Central
Boulevard and a right-of-way buffer located on the south side of Indiantown
Road at the entrance to the Florida Turnpike. SUMMARY: The Town of Jupiter (the Town) has identified the enclave
as eligible for annexation pursuant to Section 171.046, Florida Statutes (F.S.).
By Resolution No. 60-19 adopted on June 18, 2019, the Town has petitioned the
County to enter into an Interlocal Agreement for the annexation of one parcel totaling
0.30 acre, accessible only through the Town, and one right-of-way buffer totaling
1.25 acres, as identified in Exhibits A and B, respectively. The right-of-way
buffer is not County-owned or maintained, is enclosed within and bounded by the
Town and was a remnant excluded from the original annexation of the surrounded area. The annexation was
processed through the County’s reviewing departments: Fire Rescue; Engineering;
Planning, Zoning & Building; Environmental Resources Management; Parks and
Recreation; Water Utilities; County Attorney; Property and Real Estate
Management; Sheriff's Office; and the Office of Financial Management and Budget.
The Town has provided written notice to all owners of
real property located within the enclave. The proposed annexation meets the
requirements of Chapter 171, F.S., and is consistent with the Intergovernmental
Coordination Element of the County’s Comprehensive Plan. District 1
(RPB)
4. Staff recommends
motion to approve:
A) an Interlocal Agreement with the City of Greenacres providing for the annexation of an enclave, known as the Scott Road Enclave, generally located on the north side of Lake Worth Road, east of Jog Road; and
B) an Interlocal Agreement with the City of Greenacres providing for the annexation of an enclave, known as the Lago Palma MHC Enclave, generally located on the south side of Lake Worth Road, between South Jog Road and South Haverhill Road.
SUMMARY: The City of Greenacres (City) has identified the enclaves
as eligible for annexation pursuant to Section 171.046, Florida Statutes (F.S.).
By City Resolutions No. 2019-15 and
2019-16 adopted on
July 1, 2019 as shown in Attachment 1 to this agenda item, the City has
petitioned the County to enter into interlocal agreements for the annexation of
the enclaves. The Scott Road Enclave consists of four unincorporated parcels
totaling 7.79 acres, as identified in Attachment 2 Exhibit A of the Interlocal
Agreement. The Lago Palma MHC Enclave is a mobile home park consisting of one
unincorporated parcel and totaling 46.73 acres, as identified in Attachment 3 Exhibit
A of the Interlocal Agreement. Vehicular access to both enclaves is only
through the municipality. Rights-of-way within the enclaves are not
county-owned or maintained; therefore, no transfer of operation and maintenance
is necessary. The proposed annexations were processed through the County’s
reviewing departments: Fire Rescue; Engineering; Planning, Zoning & Building;
Environmental Resources Management; Parks and Recreation; Water Utilities;
County Attorney; Property and Real Estate Management; Sheriff's Office; and the
Office of Financial Management and Budget. The City provided
written notice to all owners of real property located within the enclaves. The
proposed annexations meet the requirements of Chapter 171, F.S., and are
consistent with the Intergovernmental Coordination Element of the County’s
Comprehensive Plan. District 2 (RPB)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
J. PLANNING,
ZONING & BUILDING (Cont’d)
5. Staff recommends
motion to receive and file:
a second amendment to extend the contract agreement period with the University
of Florida’s Bureau of Economic and Business Research (Consultant) to provide
small-area population estimates and projections for Palm Beach County for year
2020 through 2045. SUMMARY: This is the second amendment to an existing
contract for professional and consultation services to prepare population
estimates and projection model development for Palm Beach County. As authorized
by the Purchasing Code, the Director of Purchasing approved and executed the
original contract on behalf of the Board of County Commissioners (BCC) on
September 1, 2017 and presented to the BCC at the October 3, 2017 hearing. The
Scope of Services of the contract states that the Consultant will begin work
after receiving the County's build-out submodel data. Due to increase workload
and lack of staffing, the County was not able to provide the data for the
consulting services to start within the original contract period. Therefore,
the County and Consultant entered into the first amendment to contract
commencing on July 10, 2018 and ending October 10, 2018. The County furnished
the data to the Consultant in October 2018. As a result, the required services
were performed from October 10, 2018 through January 31, 2019, thus requiring another
amendment to the contract retroactively allowing a second extension that
reflects the timeframe during which the Consultant performed the services. This
contract does not require additional funding. The County’s Director of
Purchasing executed the amended contract, dated March 8, 2019. Countywide (RPB)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to receive and file: three
executed Standard Potable Water and Wastewater Development Agreements and six
executed Standard Reclaimed Water Development Agreements received during the
month of April 2019.
A) Standard Potable Water
and Wastewater Development Agreement with RPB One, LLC, SDA #13-01030-000
(District 6), Recorded in OR BK 30539 PG 0606;
B) Standard Potable Water
and Wastewater Development Agreement with CT BTS LLC, SDA # 01-01255-000
(District 2), Recorded OR BK 30557 PG 1573;
C) Standard Potable Water
and Wastewater Development Agreement with Southwind Homes II, LLC, SDA
#02-01155-000 (District 2), Recorded OR BK 30626 PG 0217;
D) Standard Reclaimed
Water Development Agreement with Boynton Beach Associates XXVI, LLLP, SDA
#03-90012-000 (District 5), Recorded in OR BK 30539 PG 0616;
E) Standard Reclaimed
Water Service Agreement Lake Discharge Irrigation System with Boynton Beach
Associates XXVI, LLLP, Reference to SDA #03-90012-000 (District 5), Recorded in
OR BK 30539 PG 0625;
F) Standard Reclaimed
Water Development Agreement with SFD Lyons LLC, SDA #09-90013-000 (District 5),
Recorded in OR BK 30539 PG 0632;
G) Standard Reclaimed
Water Service Agreement Lake Discharge Irrigation System with SFD Lyons LLC,
Reference to SDA #09-90013-000 (District 5), Recorded in OR BK 30539 PG 0640;
H) Standard Reclaimed
Water Development Agreement with Boca Raton Associates VIII, LLLP, SDA
#09-90014-000 (District 5), Recorded in OR BK 30557 PG 1554; and
I) Standard Reclaimed
Water Service Agreement Lake Discharge Irrigation System with Boca Raton
Associates VIII, LLLP, Reference to SDA #09-90014-000 (District 5), Recorded in
OR BK 30557 PG 1566.
SUMMARY: In accordance with County PPM CW-O-051, all
delegated contracts/ agreements/grants/procurement items must be submitted by
the initiating Department as a receive and file agenda item and are attached
unless the documents have been recorded in the Public Records of Palm Beach
County. The documents have been fully executed on behalf of the Board of County
Commissioners (BCC) by the Director of the Water Utilities Department in
accordance with Resolutions R93-1619, R96-0228, and R2003-0539 and are now
being submitted to the BCC to receive and file. Districts 2, 5 & 6 (MJ)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
2. Staff recommends
motion to approve: Change
Order (CO) No. 3 for the Southern Region Water Reclamation Facility (SRWRF)
Headworks Screenings and Effluent Pumping Improvements (Project) with Kirlin
Florida, LLC, (Contractor) in the amount of $56,532.07. SUMMARY: On
September 26, 2017, the Board of County Commissioners (BCC) approved the Water
Utilities Department (WUD) contract for the SRWRF Headworks Screenings and
Effluent Pumping Improvements (R2017-1357) (Contract). The Contract provides for the construction
of improvements to the screenings and grit systems at the Pretreatment Building
and at the Effluent Pump Station. CO No. 3 provides for reconfiguration of odor
control covers to avoid conflicts, relocation of equipment panels and
electrical conduits to increase accessibility for maintenance and operations and
a material change from high-density polyethylene (HDPE) to rigid stainless
steel on the water flush lines in the truck loading bay. CO No. 3 will increase
the Contract amount by $56,532.07 and add 60 calendar days to the substantial
and final completion dates. This Contract was procured under the requirements
of the 2002 Small Business Enterprise (SBE) Ordinance (R2002-0064) prior to the
adoption of the new Equal Business Opportunity Ordinance on October 16, 2018. The
SBE participation goal established under the 2002 Ordinance was 15% overall
participation. The Contract provides for 26% SBE participation. CO No. 3
includes 70.67% SBE participation. The cumulative SBE participation including
CO No. 3 is 26.26%. Contractor is
headquartered in Fort Lauderdale. The Project is included in the WUD FY19
budget. (WUD Project No. 15-095) District 5 (MJ)
3. Staff recommends
motion to approve: Work
Authorization (WA) No. 5 to the contract for Optimization and Improvements
Design-Build (Contract) with Cardinal Contractors Inc., (Cardinal) for the
Water Treatment Plant (WTP) No. 8 Fluoride System Improvements (Project) in the
amount of $797,646. SUMMARY: On January 15, 2019, the Board of County
Commissioners (BCC) approved the Water Utilities Department (WUD) Contract (R2019-0100)
with Cardinal. WA No. 5
provides for replacement of the fluoride injection system including storage
tanks, pumps, primary and secondary piping and safety improvements at WTP No.
8. This Contract was procured under the requirements of the 2002 Small Business
Enterprise (SBE) Ordinance (R2002-0064) prior to the adoption of the new Equal
Business Opportunity Ordinance on October 16, 2018. The SBE participation goal established under
the 2002 Ordinance was 15% overall participation. The Contract provides for 31% SBE
participation which includes 21% M/WBE participation, 16% MBE (H) and 5% MBE
(O). WA No. 5 includes 37.19% SBE, 9.38% MBE (B) and 4.31% MBE (O) participation.
The cumulative SBE and M/WBE participation including WA No. 5 is 28.02% SBE, 5.58%
MBE (B) and 5.17% MBE (O). Cardinal is headquartered in Sunrise, Florida but
maintains an office in Palm Beach County from which the majority of the work
under WA No. 5 will be undertaken. The Project is included in the WUD FY19
budget. (WUD Project No. 19-055) District 2 (MJ)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
4. Staff recommends
motion to approve: a Partial Release of Utility Easement for that
easement recorded in the Official Records of Palm Beach County, ORB 13396, Page
0092. SUMMARY: Water Utilities Department
(WUD) is seeking the release of the County’s interest in a
utility easement adjacent to Water Treatment Plant No. 9. The Property Owner is
requesting release of the portion of easement that is no longer associated with
any public potable water, reclaimed water and wastewater facilities. As a result of site redevelopment for Residents at
Boca Dunes, the existing utility easement is no longer required. WUD has
determined that the release of easement will not affect existing or new public potable water,
reclaimed water and wastewater facilities and therefore recommends approval of the
release. District 5 (MJ)
5. Staff recommends
motion to approve: Consultant
Services Authorization (CSA) No. 14 to the Utility Distribution & Collection
System Engineering Services Contract (Contract) with Mock, Roos &
Associates, Inc., (Consultant) for the Palm Beach National Golf and Country
Club Water Main Replacement (Project) for a fixed price of $103,873.80. SUMMARY: On June 20, 2017, the Board of County Commissioners approved the Palm
Beach County Water Utilities Department (WUD) Contract (R2017-0818) with
Consultant. CSA No. 14 provides for professional engineering services relating
to design and permitting of the Project. These services include construction
plans, technical specifications, permitting, and bid support services for the
replacement of approximately 21,680 linear feet of 4-inch and 6-inch asbestos
cement water mains, including the affected water services within Palm Beach
National Golf and Country Club. This Contract was procured under the
requirements of the 2002 Small Business Enterprise (SBE) Ordinance (R2002-0064)
prior to the adoption of the new Equal Business Opportunity Ordinance on
October 16, 2018. The SBE participation goal established under the 2002
Ordinance was 15% overall participation. The Contract provides for 97% SBE
participation. CSA No. 14 includes 100% SBE participation. The cumulative SBE
participation is 75.95%. Consultant is a Palm Beach County Company. The Project
is included in the WUD FY19 Budget. (WUD Project No.19-048) District 2
(MJ)
6. Staff recommends
motion to approve: Work
Authorization (WA) No. 17 to the Pipeline Continuing Construction Contract
(Contract) with Hinterland Group Inc., (Contractor) for the Water Main Replacement within Sandpiper
Avenue, Meadowlark Drive, and Oriole Court (Project) in the amount of $1,754,414.58.
SUMMARY: On January 10, 2017, the Board of County Commissioners (BCC) approved
the Water Utilities Department (WUD) Contract (R2017-0072) with Contractor. WA
No. 17 provides for the replacement of approximately 7,600 linear feet of
existing 6-inch and 8-inch water main along Sandpiper Avenue, Meadowlark Drive,
and Oriole Court in the Village of Royal Palm Beach. The Project also includes installation of new fire hydrants and
replacement of approximately 169 water services. This Contract was
procured under the requirements of the 2002 Small Business Enterprise (SBE)
Ordinance (R2002-0064) prior to the adoption of the new Equal Business
Opportunity Ordinance on October 16, 2018. The SBE participation goal
established under the 2002 Ordinance was 15% overall participation. The
Contract provides for 15% SBE participation. WA No. 17 includes 100% SBE
participation. The cumulative SBE participation including WA No. 17 is 100%.
Contractor is a Palm Beach County Company. This Project is included in the WUD
FY19 Budget. (WUD Project No.18-070) District 6 (MJ)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
7. Staff recommends
motion to approve: a
Bill of Sale and Assignment (BOS) between Palm Beach County (County), East
Central Regional (ECR) Wastewater Treatment Facilities Operation Board (ECR
Board), and Globaltech, Inc. (Globaltech). SUMMARY: On
March 22, 2016, the Board of County Commissioners (BCC) approved an Interlocal
Agreement for the Enhancement of the Reclaimed Water Facility (Enhancements
Agreement) (R2016-0374) between the County, ECR Board and the City of West Palm
Beach (City) in which the ECR Board and the City granted the County the
authority to perform enhancements to the Reclaimed Water Facility located at
the East Central Regional Water Reclamation Facility (ECRWRF). The BCC approved
Work Authorization (WA) No. 8 (R2016-1173) and WA No. 10 (R2017-0078) with
Globaltech to design and perform construction of the enhancements to the
ECRWRF. Globaltech has completed construction of the enhancements scoped under
WA Nos. 8 and 10. The BOS is required to transfer title of the work completed
and related warranties to the ECR Board and for the County to seek reimbursement
for these enhancements in the amount of $3,212,671.99 (WUD Project Nos. 16-056 and 17-011) District
7 (MJ)
8. Staff recommends
motion to approve: Work
Authorization (WA) No. 4 to the contract for Optimization and Improvements
Design-Build (Contract) with Globaltech, Inc., (Globaltech) for the Water
Treatment Plant (WTP) Nos. 3 and 9 Chlorination System Improvements (Project)
in the amount of $1,345,724.41. SUMMARY: On January 15, 2019, the Board of County
Commissioners (BCC) approved the Water Utilities Department (WUD) Contract
(R2019-0099) with Globaltech. WA No. 4 provides for replacement of
chlorination systems including all piping, pumps and dilution systems at WTP Nos.
3 and 9. This Contract was procured under the requirements of the 2002 Small
Business Enterprise (SBE) Ordinance (R2002-0064) prior to the adoption of the
new Equal Business Opportunity Ordinance on October 16, 2018. The SBE
participation goal established under the 2002 Ordinance was 15% overall
participation. The Contract provides for 58% SBE participation which includes
12% M/WBE participation, 10% MBE (H), 1% MBE (B) and 1% MBE (O). WA No. 4
includes 99.65% SBE, 4.63% MBE (H), 0.39% MBE (B) and 7.61% MBE (O)
participation. The cumulative SBE and M/WBE participation including WA No. 4 is
99.33% SBE, 4.50% MBE (H), 0.37% MBE (B) and 4.16% MBE (O) participation.
Globaltech is a Palm Beach County company. The Project is included in the WUD
FY19 budget. (WUD Project No. 19-025) District 5 (MJ)
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to approve: one appointment to the Groundwater and Natural
Resources Protection Board (GNRPB), for a three-year term beginning August 20,
2019 through August 19, 2022.
Seat
No. Appoint Seat
Requirement Term Ending Nominated
by
4 Kirt
Rusenko Biologist or Chemist
08/19/2022 Treasure
Coast Chapter of the Florida
Assoc. of Env.
Prof.
SUMMARY: The GNRPB
is comprised of seven members as specified in Article 2.G.3.F.3 of the Unified
Land Development Code (ULDC). The
membership consists of one professional engineer, one attorney, one hydrologist
or hydrogeologist, one citizen possessing expertise and experience in managing
a business, one biologist or chemist, one concerned citizen, and one member of
an environmental organization. Ordinance
92-20 and Article 2.G.3.F.3 of the ULDC requires that Seat No. 4 be filled by a
biologist or chemist. The GNRPB has seven seats, six seats are currently filled
with a diversity count of Caucasian: 5 (85.7%) and African American: 1 (14.3%).
The gender ratio (female:male) is 4:2. The nominee is a Caucasian male. Staff
will continue to address the need to increase diversity on our boards. Countywide
(SS)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
2. Staff recommends
motion to receive and file: Task Assignment No. GC896-04 to the State of Florida,
Department of Environmental Protection (FDEP) Contract No. GC896 (R2016-0787)
providing for ongoing site management activities for cleanup of petroleum
contamination sites for an amount not to exceed $497,333. The task performance
period is from July 1, 2019 through June 30, 2020. SUMMARY: On June 21, 2016,
the Board of County Commissioners approved FDEP Contract No. GC896 (R2016-0787)
to administer the Petroleum Restoration Program through the Department of
Environmental Resources Management.
Delegated authority to sign all future time extensions, task
assignments, certifications, and other forms associated with this contract was
approved at that time. Task Assignment No. GC896-01 (R2016-1603) was approved
November 1, 2016, Task Assignment No. GC896-02 (R2017-1592) was approved
October 17, 2017, and Task Assignment No. GC896-03 (R2018-1208) was
approved August 14, 2018. In accordance
with County PPM CW-O-051, all delegated contracts/agreements/grants must be
submitted by the initiating department as a receive and file agenda item. Countywide (SS)
3. Staff recommends
motion to receive and file:
A) Task Assignment Change Order No. 1 to Task Assignment No.
IP7, Contract No. FWC11357 (R2012-0573) with Florida Fish and Wildlife
Conservation Commission (FWC) decreases the Task Assignment No. IP7 by $40,000
bringing the total for the State FY2018/2019 to $37,781, and the $40,000 is
carried forward to Task Assignment No. IP8 for the State FY2019/2020; and
B) Task
Assignment No. IP8 to Contract No. FWC11357 (R2012-0573) with FWC to provide aquatic vegetation control
services for water bodies within the County and a cost reimbursement of
$65,852, for a term beginning upon execution to June 30, 2020.
SUMMARY: On April 17, 2012, the Board of County Commissioners approved FWC Contract
No. FWC11357 (R2012-0573) for aquatic vegetation control services in the
following lakes: Clarke, Ida, Osborne, and Pine. This contract allows/obligates
the County to treat and control aquatic exotic plants within the Chain of
Lakes. County work is reimbursed by FWC.
Delegated authority to execute all future time extensions, task
assignments, certifications, and any other forms associated with this contract
was approved at that time. In accordance with County PPM CW-O-051, all
delegated contracts/agreements/grants must be submitted by the initiating
Department as a receive and file agenda item. Countywide (SS)
4. Staff recommends
motion to approve: an updated Management Plan (Plan) for
Limestone Creek Natural Area. SUMMARY:
The initial Plan was
approved by the Board of County Commissioners on September 12, 2006. The Plan
identifies natural resources present on the natural area and provides for the
preservation, restoration, management and passive recreational use of those
resources. After review of the Plan by the Natural Areas Management Advisory
Committee (NAMAC), they unanimously recommended the Plan for approval at its
June 21, 2019 meeting. Initial invasive/ nonnative vegetation removal,
fence and regulatory sign installation, and public use facilities have been
completed. Annual management and operating costs, including prescribed
burns/mechanical vegetation reduction, ongoing invasive/nonnative animal and
plant control, repair and replacement of facilities, and biological monitoring
and reporting are estimated to be $268,823. Funds for capital improvements and annual management and operation of
the site are expected to come from the Natural Areas Fund, Natural Areas
Stewardship Endowment Fund, Pollution Recovery Trust Fund, Ag Reserve Land
Management Fund, and/or ad valorem funding sources. The second update to the
Plan will be due in 2029. District 1 (SS)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL RESOURCES
MANAGEMENT (Cont’d)
5. Staff recommends
motion to:
A) approve a
Project Partnership Agreement (PPA) with the Department of the Army, United
States Army Corps of Engineers (ACOE) for a Lake Worth Lagoon Continuing
Authorities Program Section 1135 Project (Project); and
B) authorize the County Administrator or designee to sign all
future time extensions, task assignments, certifications, and other forms
associated with this Agreement, and any necessary minor amendments that do not
significantly change the scope of work, terms, or conditions of this Agreement.
SUMMARY: On April
2, 2019, the Board of County Commissioners approved a PPA with the ACOE
(R2019-0449) to implement a Project to utilize dredge spoil from Peanut Island to create an approximately 50
acre eco-island chain in the Lake Worth Lagoon. The PPA was never executed by
the ACOE, as the estimated project costs did not account for projected future
construction cost increases and increased credit for real property interests.
The ACOE prepared a new PPA to reflect the changes that increased overall
Project costs from $11,815,000 to $12,179,000. Upon execution of the PPA, the
Federal Government is responsible for $9,134,250 or 75% of the total Project
costs. The County, as Non-Federal Sponsor, is responsible for reimbursing the
ACOE $3,044,750, or 25% of the total Project cost. The new PPA reflects an increase of $27,000
in the County’s share, which is covered by the Manatee Protection Program
funds. Districts 1, 3 & 7 (SF)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
6. Staff recommends
motion to:
A) approve a State
of Florida Department of Environmental Protection (FDEP) Standard Grant Agreement No. 19PB15 with the FDEP to
provide up to $454,358 for Coral Cove Park Hurricane Irma Recovery Project
expenses for a term beginning on September 12, 2017 and expiring October 15,
2021;
B) approve a FDEP
Standard Grant Agreement No. 19PB16 with
the FDEP to provide up to $60,545 for South Jupiter Hurricane Irma Recovery
Project permitting expenses for a term beginning on September 12, 2017 and
expiring November 15, 2020;
C) approve a FDEP
Standard Grant Agreement No. 19PB17 with
the FDEP to provide up to $221,346 for Singer Island Dune Hurricane Irma
Recovery Project permitting expenses for a term beginning on September 12, 2017
and expiring December 5, 2020;
D) approve a FDEP
Standard Grant Agreement No. 19PB18 with
the FDEP to provide up to $49,839 for Lantana Dune Hurricane Irma Recovery
Project permitting expenses for a term beginning on September 12, 2017 and
expiring January 15, 2021;
E) approve a budget amendment
of $786,088 in the Beach Improvement Fund to recognize the revenue for No. 19PB15 Coral Cove Park ($454,358),
No. 19PB16 South Jupiter
($60,545), No. 19PB17 Singer Island
($221,346), and No. 19PB18 Lantana ($49,839); and
F) authorize the
County Administrator or designee to sign all future time extensions, task
assignments, certifications, and other forms associated with these agreements,
and any necessary minor amendments that do not substantially change the scope
of work, terms or conditions of these agreements.
SUMMARY: These agreements
are provided by the FDEP as supplemental beach funding for recovery of damages
sustained to four County Dune Restoration Projects during the passage of
Hurricane Irma. Agreement Nos. 19PB15, 19PB16, 19PB17 and 19PB18
provide reimbursement for funds expended by the County on restoration of the
Coral Cove, South Jupiter, Singer Island and Lantana Dune Projects,
respectively. Under the terms of
Agreement No. 19PB15, 50% of dune construction costs are eligible for
reimbursement by the State. The County will provide a 50% cost share for Coral
Cove, up to $454,358, using available funds in the Beach Improvement Fund from
tourist development taxes. The remaining grants do not require local cost share.
The agreements terminate on October 15, 2021, November 15, 2020, December 5,
2020 and January 15, 2021, respectively. Districts 1 & 4 (SS)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
7. Staff recommends
motion to:
A) approve a State
of Florida Fish and Wildlife Conservation Commission (FWC) Agreement No. 19003
to provide funds in an amount not to exceed $100,000 for the Tarpon Cove
Estuarine Habitat Restoration Project (Project) for a term beginning July 1,
2019 and expiring September 30, 2022;
B) approve a budget amendment
of $100,000 in the Manatee Protection Fund (1232) to recognize the revenue
award from FWC’s State Wildlife Grants Program (SWG); and
C) authorize the
County Administrator or designee to sign all future time extensions, task
assignments, certifications, and other forms associated with this Agreement,
and any necessary minor amendments that do not substantially change the scope
of work, terms or conditions of this agreement.
SUMMARY: The State of Florida FWC Agreement No. 19003
will pay the County on a cost reimbursement basis in an amount not to exceed
$100,000 for supplying limestone rock to construct rock breakwaters to protect
mangrove islands and create oyster reef habitat as part of the County’s
Project. The total agreement cost is $153,846.15. The SWG is federally funded
through the Federal Marine and Estuarine Project Grant, and requires a match of
$53,846.15 that will come from Florida Department of Environmental Protection
(FDEP) Agreement No. LP50202 (R2017-0082). The costs are shared between FWC 65%
and FDEP 35%. Districts 2 & 7 (SS)
8. Staff recommends
motion to receive and file: Task Assignment No. 3 to the State of
Florida, Department of Environmental Protection (FDEP) Contract No. GC913
(R2017-0838) providing for routine compliance inspections at 803 petroleum
storage tank facilities within Palm Beach, Martin and St. Lucie Counties, and
funding in the amount of $486,147, with a performance period of July 1, 2019
through June 30, 2020. SUMMARY: Petroleum storage tank compliance
services, under a series of contracts with FDEP, have been in effect since
1988. On June 20, 2017, the Board of County Commissioners approved Contract No.
GC913 (R2017-0838) with FDEP. Delegated authority to sign all future time
extensions, task assignments, certifications, and other forms associated with
this contract was approved June 12, 2018. In accordance with County PPM
CW-O-051, all delegated contracts/agreements/grants must be submitted by the
initiating department as a receive and file agenda item. Countywide (SS)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
9. Staff recommends
motion to:
A) approve a Law Enforcement Service Agreement for
Conservation Lands and Natural Areas of Palm Beach County (Agreement) with the
Palm Beach County Sheriff’s Office (PBSO), at an annual cost of $518,248, for a
five year term beginning October 1, 2019 and ending September 30, 2024; and
B) authorize the County Administrator or designee to sign all
future time extensions, task assignments, certifications, and other forms
associated with this agreement, and any necessary minor amendments that do not
substantially change the scope of work, terms or conditions of this agreement.
SUMMARY: This agreement is a continuation of 18 years of work completed through a
PBSO Agreement, previously approved by the Board of County Commissioners
(R2001-2048, R2005-1361, R2007-1634, R2010-1287, R2013-1342, and R2016-1182).
This agreement provides for four full-time PBSO deputies to patrol the County’s
conservation lands and natural areas, and is funded by the Agricultural Reserve
Land Management Fund, a non-ad valorem source.
As a result of the efforts covered in this agreement, violations of the
Natural Areas Ordinance have been prevented or enforced, and have improved
public safety and education at the natural areas. Annual increases will not exceed 5% per year.
Countywide (SS)
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: the following executed
Entertainment Contractor Agreements between Palm Beach County and:
A) Peter Sarfati, Solid Brass, Sunset Cove Amphitheater,
on May 29, 2019;
B) Light
F/X Pros, LLC, 12th Annual 4th
of July Celebration, Sunset Cove Amphitheater, on July 4, 2019;
C) Drumdaddy Entertainment LLC, Havoc 305,
Sunset Cove Amphitheater, on July 4, 2019; and
D) The Palm
Beach Shakespeare Festival, Inc, Shakespeare by the Sea Festival, Seabreeze
Amphitheater, for the period June 29, 2019 through July 23, 2019.
SUMMARY: These Entertainment Contractor Agreements
have been fully executed on behalf of the Board of County Commissioners (Board) by the Director of the Parks and Recreation
Department in accordance with Resolution 2008-1109, amended by Resolutions 2010‑0644,
2014-0168 and 2017-1367. The Department
is now submitting these agreements in accordance with County PPM CW‑O‑051,
which requires all delegated agreements to be submitted by the initiating
Department to the Board as a receive and file agenda item. Districts 1 &
5 (AH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION (Cont’d)
2. Staff recommends
motion to receive and file: the following executed Sound and Light Production Service Contractor Agreements
between Palm Beach County and:
A) Blackwood
Productions, LLC, Solid Brass, Sunset Cove Amphitheater, for the period May 29,
2019 through May 30, 2019; and
B) Blackwood
Productions, LLC, 12th Annual 4th of July Celebration,
Sunset Cove Amphitheater, for the period July 4, 2019 through July 5, 2019.
SUMMARY: These Sound
and Light Production Service Contractor Agreements have been fully executed on
behalf of the Board of County Commissioners (Board) by the Director of the Parks and Recreation
Department in accordance with Resolution 2009-0592, amended by Resolutions 2010‑0645,
2014‑0167, 2017-1368 and 2018-0179. The Department is now submitting
these agreements in accordance with County PPM CW-O-051, which requires all
delegated agreements to be submitted by the initiating Department to the Board
as a receive and file agenda item. District 5 (AH)
3. Staff recommends
motion to receive and file: the following executed Independent
Contractor Agreement between Palm Beach County and Janet Troy Labanara, Water
Fitness Classes, CMAA Therapeutic Recreation Complex, for the period June 3,
2019, through September 30, 2019. SUMMARY: This Independent Contractor
Agreement has been fully executed on behalf of the Board of County
Commissioners (Board) by the Director of the Parks and Recreation Department in
accordance with Resolution 94-422, amended by Resolutions 2002-2103, 2007-0409,
2012-0168 and 2017-0822. The Department
is now submitting this Agreement in accordance with County PPM CW-O-051, which
requires all delegated agreements to be submitted by the initiating Department
to the Board as a receive and file agenda item.
District 3 (AH)
4. Staff recommends
motion to receive and file: a Resident Caretaker Lease Agreement with
Dane C. Rypma, a full time County employee at Riverbend Park, executed on May
24, 2019. SUMMARY: This Resident
Caretaker Lease Agreement has been fully executed on behalf of the Board of
County Commissioners (Board) by the Director of the Parks and Recreation
Department in accordance with Resolution 2016-1606. The Department is now submitting this
Agreement in accordance with County PPM CW-O-051, which requires all delegated
agreements to be submitted by the initiating Department as a receive and file
agenda item. District 1 (AH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION (Cont’d)
5. Staff recommends
motion to receive and file:
A) an amendment to
the Infrastructure Surtax (IST) Project Plan approved by the Board of County
Commissioners on April 4, 2017; and
B) a budget transfer of $1,700,000 within the
IST Fund to transfer $156,750 from IST Program Reserves to Playground
Replacement Countywide FY17, $1,589,750 from IST Program Reserves to Playground
Replacement Countywide FY18, and re-allocate $46,500 from Playground
Replacement Countywide FY19 to Playground Replacement Countywide FY18.
SUMMARY: The purpose of
this transfer is to increase the Playground Replacement-Countywide project
budgets by a total of $1,700,000 to cover anticipated shortfalls in funding
based on an inability to replace like for like models (some playground
structures are 15-20 years old and it is impossible to find an exact
replacement), cost of new product line, and current construction pricing. For
safety reasons, all playground replacement projects were prioritized for
completion for the first several years of the IST program and the $1.7M will
allow us to complete all replacement projects in a timely manner. Funds are
available in the IST Program Reserves to make up the $1,700,000
difference. The Sales Tax Oversight Committee reviewed this request at their June 20,
2019 meeting and approved it unanimously. This project is funded through the
infrastructure sales tax. Countywide (AH)
6. Staff recommends
motion to approve: the first amendment to the Interlocal
Agreement between Palm Beach County and City of Lake Worth Beach to convert 10
of the 20 required boat trailer parking
spaces located on North Golfview Road to 12 regular parking spaces to serve
visitors at the Snook Island Natural Area. SUMMARY: In 2007, the City
leased the County (R2007-1539) approximately 100 acres for the County’s
long-term management and maintenance of the Snook Island Natural Area. The agreement required the City to demolish
the western portion of the old Lake Worth Road Bridge. The City was unable to
provide the funds necessary to demolish the bridge and in 2008, the County and
the City entered into an Interlocal Agreement (R2008-1114) requiring the City
to construct 20 boat trailer parking spaces on North Golfview Road in exchange
for the County demolishing the west side of the old Lake Worth Road Bridge.
Since that time, use of the boat trailer parking has been limited; however, car
parking associated with the Snook Island Natural Area has increased and
additional car parking is needed to accommodate demand. This first amendment to
the Interlocal Agreement enables the City to convert 10 of the 20 required boat
trailer parking spaces to 12 regular parking spaces. This first amendment has
been executed on behalf of the City of Lake Worth Beach, and now needs to be
approved by the Board of County Commissioners to be effective. District
3 (AH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION (Cont’d)
7. Staff recommends
motion to:
A) approve a Vending Service Agreement with the State of Florida Department of Education Division of Blind Services for the period of August 20, 2019 through August 19, 2020, to provide vending machine services at Palm Beach County Parks and Recreation facilities; and
B) authorize the County Administrator or designee to sign amendments to the Vending Service Agreement which add, subtract, or change the number or location of vending machines, but do not change the terms or conditions of the Vending Service Agreement.
SUMMARY: On December 4,
2012, the Parks and Recreation
Department entered into a Vending Service Agreement (R2012-1854)
with the State of Florida Department of Education Division of Blind Services (Division) which expired on December 5,
2017. The Department has 19 locations within its operated and/or controlled
facilities that would continue to benefit the public by having vending machine
services available. This agreement
requires the Division to provide a selection of healthy snacks and drinks equal
to 50% of the total of its product line in accordance with Palm Beach County
Health Department protocols. The Division will pay the County a 10% commission
on gross profit for all Parks public vending machine sales. The Parks and Recreation Department
will routinely review the locations of vending machines. During this process, staff will determine
whether it is necessary to add, subtract or change vending machine locations. In order to streamline this process, staff is
requesting the Board delegate authority to the County Administrator or designee
to sign amendments to the Vending Service Agreement, which will add, subtract
or change the location of vending machines. The initial term of this agreement is one year with four renewal options,
each for one year. Countywide (AH)
N. LIBRARY
1. Staff recommends motion to authorize:
A) the Library Director to submit
a Public Library Construction Grant application for $500,000 to the Florida
Department of State, Division of Library and Information Services for the
Canyon Branch Library; and
B) the County Administrator or designee to
execute the grant agreements and any other necessary forms and certifications.
SUMMARY:
This grant is being submitted for the States FY 2021 budget. This grant application is for $500,000 with
local matching funds of $500,000. If
awarded, grant funds will be used towards the cost of construction, thus
freeing up other funds for furnishing and equipping this library. The estimated cost for construction for the
branch library is $18 million. Construction on this building is
scheduled to start in the fall of 2020 and slated for completion in early 2022.
The operational costs will be funded through the Library's operating budget. Countywide
(AH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to receive and file: the first amendment to Interlocal Agreement (R2018-1223) with Florida
Atlantic University Board of Trustees (FAU), to
adjust the scope of work, payment schedule, and extend the contract from August
13, 2020 to November 13, 2020 to complete a process and outcome evaluation and
cost-benefit analysis of the Palm Beach County Frequent Users Systems
Engagement (PalmFUSE) program. SUMMARY: The first amendment extends the
term of the agreement and adjusts the scope of work and payment schedule with no
adjustment to the agreement price. The original
agreement was approved by the Board of County Commissioners (the Board)
pursuant to R2018-1223 in the amount of $128,257 and is funded through revenue
from the County’s Crime Prevention Trust Fund.This amendment was
executed by the CJC Executive Director on May 29, 2019 pursuant to R2018-1223
on behalf of the Board. Countywide (LDC)
2. Staff recommends
motion to:
A) receive and file a grant award 2019-JAGC-PALM-1-N2-143 from
the Florida Department of Law Enforcement (FDLE), Edward Byrne Memorial Justice
Assistance Formula Federal FY17 (County FY18) Grant (JAG), in the amount of
$322,513 to fund the Palm Beach County Reentry Program for the period October
1, 2017 through September 30, 2019;
B) approve
a downward budget amendment of $10,887 in the
Criminal Justice Grant Fund to adjust the budget to the actual grant
award;
C) approve
a budget amendment of $89,113 in the Justice Service Grant Fund to recognize
the transfer from the Criminal Justice Grant Fund; and
D) approve
a downward budget amendment of $100,000 in the General Fund to reallocate
funding from the Criminal Justice Commission (CJC) to the Public Safety
Department Reentry Program.
SUMMARY: Palm Beach County was allocated $322,513 in
Federal FY17 (County FY18) FDLE, Edward Byrne Memorial Justice Assistance
Formula Grant (JAG) funds (CFDA#16.738) for expenditure for the period
retroactive to October 1, 2017 through September 30, 2019. The grant was
budgeted at $333,400 based on prior year FDLE funding. The budget amendments
correct the amounts based on the actual allocation. This award will retroactively compensate the County for the program
expenditures during County FY18. On April 3, 2019, the CJC was notified of the
County FY19 allocation in the amount of $322,532 with grant applications due by
July 31, 2019. The JAG funds were held nationwide until June 26, 2018 due to a federal
lawsuit. The Board of County Commissioners (the Board) at their March 13, 2018 meeting, in item
5E-1, approved continuation of the Reentry Program pending resolution of
federal litigation and subsequent release of JAG allocations. On June 20, 2019,
the CJC was notified by FDLE that the pending application, previously approved
by the Board on January 15, 2019 (R2019-0125), was awarded. The funds will be
used to support the Adult and Juvenile Reentry Programs created by the CJC and
now operated under the County’s Public Safety Department. This award was fully
executed on July 1, 2019 on behalf of the Board by the Executive Director of
the CJC, in accordance with R2019-0125. No
local match is required for this grant. Countywide (LDC)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
T. HEALTH DEPARTMENT
1. Staff recommends
motion to adopt: a resolution of the Board of County Commissioners of
Palm Beach County, Florida, adopting the FY 2019/2020 budget for the Air
Pollution Control Program. SUMMARY:
This resolution is required by the August 21, 1984, agreement between the Board
of County Commissioners and the Department of Health Palm Beach County (DOHPBC)
to establish the annual budget for the expenditure of fees deposited into the
Air Pollution Control Trust Fund. This
Program is solely supported by motor vehicle license registration fees. The
proposed FY 2019/2020 budget for the Air Pollution Control Program from this
funding source is $979,359, which is a 2.29% decrease from the current year
budget. This budget can be accommodated by future revenues and a surplus in
the Air Pollution Control Trust Fund.
Countywide (HH)
U. INFORMATION SYSTEMS
SERVICES
1. Staff
recommends motion to receive and file: the fully executed Task Order #2 to Contract R2017-0763 with BAE
Systems Information & Electronic Systems Integration, Inc. in the amount of $73,629 to locate and provide additional Global
Positioning System coordinates within Zone 4 of the water distribution and
wastewater collection system. SUMMARY: BAE Systems Information & Electronic
Systems Integration, Inc. provides geospatial services such as planimetric mapping, digital
orthophotography, LiDAR processing and GPS Survey in support of the County’s
Geographic Information System. Task Order #2 initiates a project funded by the
Palm Beach County Water Utilities Department for the consultant to locate and
provide Global Positioning System coordinates of 8,100
features within Zone 4 of the water distribution and wastewater collection
system. Countywide (DB)
2. Staff
recommends motion to receive and file: the fully executed Task Order #4 to Contract R2017-0764 with Woolpert,
Inc. in the amount of $82,500 for the 2019 Palm Beach Coastal Orthophotography
Program. SUMMARY: Woolpert, Inc. provides geospatial services such as planimetric mapping,
digital orthophotography, LiDAR processing and GPS survey in support of the
County’s Geographic Information System.
Task Order #4 initiates a project funded by the Palm Beach County
Environmental Resources Management Department for the consultant to provide Palm Beach coastal orthophotography. Countywide
(DB)
3. Staff
recommends motion to:
A) approve the AT&T IP
Flexible Reach and AT&T IP Toll-Free Pricing Schedule 7332921 to allow for
a 36 month extension of AT&T telecommunications services at current rates;
and
B) authorize the County Administrator or designee to execute future extensions to the
AT&T Pricing Schedule as needed.
SUMMARY: The extension of
this pricing schedule allows the County to maintain AT&T telecommunications
services at current rates for services associated with the Unified
Communications VoIP system. This extension does not obligate the County to any particular level of
expenditure, but will establish a procurement vehicle to obtain services at a
set rate as needed. Countywide
(DB)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES (Cont’d)
4. Staff
recommends motion to:
A) rescind Interlocal Agreement R2014-1068, as amended;
B) approve the replacement
Interlocal Agreement providing updated contract terms for
network services with the East Central Regional Wastewater Treatment Facilities
Operations Board; and
C) authorize the County Administrator or designee to
approve and execute task orders associated with these services, up to a maximum
dollar value of $50,000 per task order.
SUMMARY: The East Central Regional Wastewater Treatment
Facilities Operations Board (ECR) has an existing Interlocal Agreement with Palm Beach County (R2014-1068,
as amended) for network services. The
County recommends rescinding the existing agreement and replacing it with a new
agreement for a period of one year with four automatic one-year renewals unless
notice is given by either party. This new Interlocal Agreement includes updated
contract terms to provide network services to the ECR. The Florida LambdaRail, LLC has approved
connection of the ECR to the Florida LambdaRail network. District
7 (DB)
W. PUBLIC AFFAIRS
1. Staff recommends
motion to approve: the
Trademark License Agreement with the U.S. Census Bureau, U.S. Department of
Commerce, for the use of the 2020 Census logo® for promotional materials on
behalf of Palm Beach County. SUMMARY: The U.S. Census Bureau provides
this Trademark License Agreement to use its 2020 Census logo® on promotional
materials. The census logo will be placed on the county’s web pages, added to
newsletters, brochures, informational materials, and other similar promotional
items. Countywide (AH)
X. PUBLIC SAFETY
1. Staff recommends
motion to receive and file: an amendment to Gulfstream Goodwill Industries, Inc. contract for
Ex-Offender Juvenile Reentry Services, Contract #R2018-1654. SUMMARY: Palm
Beach County Division of Justice Services subcontracts with reentry providers
to coordinate adult and juvenile reentry services to those returning to Palm
Beach County from incarceration. On October 16,
2018, the Board of County Commissioners authorized the County
Administrator or designee to execute amendments and administrative documents
associated with these contracts. This amendment with Gulfstream Goodwill
Industries, Inc. increases the unit cost rate from $10.35 to $15.01 per quarter
hour for pre and post-release case management, reallocates funding between
budget line items, adds additional allowable expenses to the compensation
chart, and includes Tri Rail passes and Uber gift cards for transportation
services as allowable expenses under Support Services. The increase in the
unit rate is based on a misunderstanding of billable hours. The initial
unit rate was calculated based on all hours worked instead of direct service
hours. The decrease in billable hours results in an increase to the unit
rate in order to recover full budgeted allocation. All adjustments
are revenue neutral and adjust the budgets within approved line items. The
amendment is retroactively effective as of November 1, 2018. Countywide
(SF)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
2. Staff recommends
motion to receive and file: the following executed amendments with the
Fifteenth Judicial Circuit Court (Court) which will extend the contract period
from June 30, 2019 through December 31, 2019:
1)
amendment to agreement for
Expert Psychological or Professional Services in Adult and/or Juvenile Criminal
Matters, Agreement # R2017-1383; and
2)
amendment to agreement for
Expert Psychological or Professional Services in Guardianship/Examining
Committee Matters, Agreement # R2017-1384.
SUMMARY: The Court has contracted with the Division of
Justice Services to provide court ordered forensic evaluations and testimony
through Justice Services Court Psychology Office. These agreements compensate
the County’s Court Psychology Office for the contractual services provided to
the Court. The State of Florida is in the process of revising/updating the
language of all their contracts. It has been determined by the Court that it is
in the State’s best interest to extend this contract to allow time for the
contract revisions. R2005-0792 authorizes the County Administrator or designee
to sign agreements to provide psychological services to the Fifteenth Judicial
Circuit Court. Countywide (SF)
3. Staff recommends
motion to receive and file: the following amendments to
Contracts/Interlocal Agreement for reentry services for the period of May 1,
2018 through September 30, 2020 funded by the Second Chance Act Grant SMART
Reentry:
1)
amendment to The Lord’s
Place, Inc. (TLP) Contract #R2018-0935;
2)
amendment to Gulfstream
Goodwill Industries, Inc. (GGI) Contract #R2018-0936; and
3)
amendment to City of
Riviera Beach Interlocal Agreement #R2018-0937.
SUMMARY: Palm Beach County was awarded a SMART Reentry
grant on September 19, 2017, from the Department of Justice for $850,000 (Award
# 2017-CZ-BX-0003) from October 1, 2017 through September 30, 2020. On May 16, 2017, the Board of County Commissioners
authorized the County Administrator or designee to execute amendments and
administrative documents associated with these contracts on behalf of the Board
of County Commissioners after approval of legal sufficiency by the County
Attorney’s Office, and within budgeted allocations. This amendment corrects a clerical error in
the First Project Budget Adjustment, which was dated February 26, 2018, instead
of February 26, 2019, and includes newly approved standard professional service
contract language. This amendment is effective retroactively as of May 1, 2018.
Countywide (SF)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
Z. RISK MANAGEMENT
1. Staff recommends
motion to approve: a contract for Consulting/Professional Services for
Occupational Health Physician/Medical Director Services with Island Medical
Care, LLC, Earl J. Campazzi, M.D. to provide full-time on-site physician
services for the County’s occupational health clinic for the period of
September 1, 2019 through August 31, 2022 (with two annual options to renew at
the County’s sole discretion) in a not-to-exceed all-inclusive amount of
$995,854.16, of which $27,117.67 is budgeted in FY 2019, with an anticipated
allocation of $325,942.33 in FY2020, $332,461.18 in FY 2021, and $310,333.98 in
FY 2022, contingent upon a budgetary appropriation by the Board of County
Commissioners. SUMMARY: Staff issued a Request for Proposal (RFP) for
the expiring Occupational Health Physician contract, which expires August 31,
2019. This new contract calls for physician services to increase from a
part-time status of three days per week to a full-time status of five days per
week, eight hours per day. This change will allow the clinic to better serve county
departments and employees and to facilitate more physician participation in county
occupational health related issues. The RFP Selection Committee chose the
services of Earl J. Campazzi, M.D. of Island Medical Care, LLC who has been the
contracted physician for approximately 13 years. The contract with Dr. Campazzi
provides for on-site physician services, at 2080 hours per year, for a
not-to-exceed amount of $995,854.16 ($325,400 in year one, with a 2% escalator
each year), and allows for two consecutive one year renewals at the County’s
sole discretion. Countywide (HH)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
1. Staff recommends
motion to receive and file: a first amendment to a contract for
Professional Services with Rachelle Sosu (R2019-0236), a Postdoctoral
Psychology Fellow (Fellow), extending the contract to September 30, 2020, at no
additional cost to the County. SUMMARY: On
February 5, 2019, the Board of County Commissioners received and filed a contract
for Professional Services with Rachelle Sosu, to provide professional services
in the area of clinical psychology, for the period August 5, 2019, through July
31, 2020. Postdoctoral programs require 2,000 hours of supervised services in
order to meet state licensing requirements. This first amendment allows the
Fellow additional time to complete the required 2,000 hours of supervised
services. On October 3, 2006, Agenda Item 3X-2 authorized the County
Administrator or designee to execute future postdoctoral psychology resident
(n/k/a Fellow) contracts on behalf of the Board of County Commissioners, after
approval of legal sufficiency by the County Attorney’s Office, and within
budgeted allocations. Countywide (HH)
CC. INTERNAL AUDIT
1. Staff recommends
motion to receive and file:
A) Audit reports reviewed by the Audit
Committee at its June 12, 2019 meeting as follows:
1. 19-04 Water Utilities – Customer Service Operations
2. 19-05 Housing and Economic Sustainability
– Contract Management
B) Audit recommendation status follow-up report as of May 15, 2019.
SUMMARY: County Code Section
2-260.16 requires the Internal Audit Committee to review audit reports prior to
issuance. County Code Section 2-463
requires the County Internal Auditor to send those reports to the Board of County
Commissioners. At its meeting on June
12, 2019, the Committee reviewed and authorized distribution of the attached
audit reports. The Committee also
reviewed and authorized distribution of the Audit Recommendation Status
Follow-up Report as of May 15, 2019. Countywide
(DB)
DD. SHERIFF
1. Staff recommends
motion to:
A) accept on behalf of the
Palm Beach County Sheriff’s Office, a donation from the Rotary Club of
Wellington Foundation, Inc., in the amount of $20,000 for PBSO’s Canine Unit; and
B) approve a budget
amendment of $20,000 in the Sheriff’s Grant Fund.
SUMMARY: On June 21, 2019,
the Palm Beach County Sheriff’s Office (PBSO) received a donation from the Rotary Club of
Wellington Foundation, Inc., to provide funding for protective Kevlar
vests for PBSO’s K-9s. There is no match
requirement associated with this award. Countywide
(LDC)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
DD. SHERIFF (Cont’d)
2. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office an Amendment 1 between
the Florida Council Against Sexual Violence (FCASV) and the Palm Beach County
Sheriff’s Office for a Trauma Informed Sexual Assault Investigations
supplemental grant award in the amount of $100,000
for the period July 1, 2019 through June 30, 2020; and
B) approve a budget amendment of $100,000 in the
Sheriff’s Grants Fund.
SUMMARY: On September 18, 2018, the Palm Beach County Board
of County Commissioners accepted a grant award from the FCASV on behalf of the
Palm Beach County Sheriff’s Office in the amount of $100,000 (R2018-1464). The
funds were used to hire one full time detective who was assigned to the Special
Investigations Division (SID) to investigate sex crimes against victims ages 11
years of age and older. The grant also
provided Trauma Informed Training to SID detectives responsible for responding to
crimes of sexual assault. This Amendment 1 provides an additional $100,000 for
personnel expenses to support continued funding of this position. The PBSO will
provide the 25% required match in the amount of $33,334 through its approved
operating budget. An increase in funding from the County may be requested
through our annual budget process once the grant ends. Countywide (LDC)
3. Staff recommends
motion to:
A) accept on behalf of the
Palm Beach County Sheriff’s Office, a donation from The Howard E. Hill
Foundation, Inc., in the amount, of $50,000 for the FY2019-20 Gunfire Detection
and Location Project; and
B) approve a budget
amendment of $50,000 in the Sheriff’s Grant Fund.
SUMMARY: On July 1, 2019,
the Palm Beach County Sheriff’s Office (PBSO) accepted a donation from The Howard E. Hill
Foundation, Inc., to offset the contractual services cost of
the Gunfire Detection and Location Project.
PBSO is providing a $60,250 match requirement through our FY19 general
fund budget. Countywide (LDC)
4. Staff recommends
motion to:
A) receive and file Grant Modification #4 with the Office of National Drug Control Policy to
provide an additional $50,789 in grant funds for the Palm Beach County Narcotics Task
Force; and
B) approve a budget amendment
of $50,789 in the Sheriff’s Grant Fund.
SUMMARY: The Board of
County Commissioners (BCC) accepted this grant award for $47,639 on April 10,
2018 (R2018-0593). The BCC accepted grant modification #1 award on July 10,
2018 (R2018-1051) which provided $88,473 in additional grant funding. The BCC
accepted Grant Modification #2 award on November 20, 2018 (R2018-1823) which
provided $18,704 in additional grant funding. The BCC accepted Grant Modification
#3 award on March 12, 2019 (R2019-0367) which provided $24,392 in additional
grant funding. This Grant Modification #4 will provide an additional $50,789 in
grant funding to support the Palm Beach County Narcotics Task Force operations.
There is no match requirement associated with this award. Countywide (LDC)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
DD. SHERIFF (Cont’d)
5. Staff recommends
motion to approve: a budget transfer of $403,450 from the Law
Enforcement Trust Fund (LETF) to the Palm Beach County Sheriff’s Office (PBSO).
SUMMARY: Florida Statute 932.7055(5) provides that the seizing agency
shall use forfeiture proceeds for school resource officer, crime prevention,
safe neighborhood, drug abuse education and prevention programs, or for other
law enforcement purposes, which include defraying the cost of protracted or
complex investigations, providing additional equipment or expertise, purchasing
automated external defibrillators, and providing matching grant funds. F.S.
932.7055(5) also requires that no less than 25% of the LETF’s previous year’s
revenues be used for the support or operation of drug treatment, drug abuse
education, drug prevention, crime prevention, safe neighborhood and school
resource officer programs of various non-profit organizations. The PBSO’s FY
2019 donation requirement is $177,018. The PBSO’s support of these programs
exemplifies its strong commitment to the prevention and reduction of crime
throughout the communities it serves and its desire to put money back into
these communities to support organizations that provide such services. The year-to-date transfer for all donations to
outside organizations after approval of this item is $1,156,330. The funds requested are to aid PBSO and
qualified organizations that meet the requirements set forth in F.S. 932.7055.
Use of LETF requires approval by the Board, upon request of the Sheriff. The
current State LETF balance is $1,194,633. Approval of this request will reduce
the State Law Enforcement Trust Fund balance to $791,183. The PBSO certifies that
the use of these funds is in accordance with F.S. 932.7055. The table in this agenda item indicates the
organizations the PBSO seeks to fund and the corresponding amount of funding
proposed per respective organization or agency. No new positions are needed
and no additional County funds are required. Countywide (DC)
|
ORGANIZATION |
AMOUNT |
|
Alzheimer's Community
Care, Inc. |
$10,000 |
|
Area Agency on Aging Palm
Beach, Treasure Coast, Inc. |
$10,000 |
|
Center for Child
Counseling, Inc. |
$10,000 |
|
Clinics Can Help, Inc. |
$10,000 |
|
Crime Stoppers of Palm
Beach County, Inc. |
$25,000 |
|
Fiesta De Pueblo, Inc. |
$25,000 |
|
Florida Crime Prevention
Association, Inc. |
$7,000 |
|
Girl Scouts of Southeast
Florida, Inc. |
$10,000 |
|
Heroes Foundation of
America, Inc. |
$25,000 |
|
Homeless Coalition of
Palm Beach County, Inc. |
$25,000 |
|
The Children’s Place at
Home Safe, Inc. |
$5,000 |
|
Josh's Benches for
Awareness, Inc. |
$3,950 |
|
Leadership Palm Beach
County, Inc. |
$10,000 |
|
Mental Health Association
of Palm Beach County, Inc. |
$17,500 |
|
Palm Beach County PAL,
Inc. (Basketball Program) |
$25,000 |
|
Palm Beach County PAL,
Inc. (Tutoring Program) |
$25,000 |
|
Palm Beach County Sheriff's
Foundation, Inc. ( Explorers Program) |
$25,000 |
|
Palm Beach County
Sheriff's Foundation, Inc. ( School Supply Program) |
$25,000 |
|
Speak up for Kids of Palm
Beach County, Inc. |
$100,000 |
|
Vita Nova, Inc. |
$10,000 |
|
|
|
|
Total Amount |
$403,450 |
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
EE. OFFICE OF EQUAL OPPORTUNITY
1. Staff recommends
motion to approve:
A)
an amendment of
Solicitation/Modification of Contract (Contract No. 45310018C0053P00001) with
the U. S. Equal Employment Opportunity Commission (EEOC) in the total amount of
$76,100 as payment for processing and resolving employment discrimination
complaints; and
B) a net upward budget amendment of $2,100 in
the General Fund to adjust the budget to the actual contract.
SUMMARY: Execution of the documents are required so that Office of Equal
Opportunity (OEO) can receive payment for processing and resolving complaints
of employment discrimination pursuant to the Worksharing Agreement with the
EEOC. Contract No. 45310018C0053P00001 is for FY 2018-2019 and is in the amount
of $76,100 ($70,400 for charge processing; $2,800 for intake services; $1,900
for attendance at EEOC sponsored annual training and $1,000 for Fair Employment
Practices Agencies engagement funding). No
County funds are required. Countywide (DO)
2. Staff recommends
motion to receive and file:
the FY 2019 Worksharing Agreement with the U.S. Equal Employment Opportunity
Commission (EEOC). SUMMARY: The
Worksharing Agreement is designed to provide individuals with an efficient
procedure for obtaining redress for their grievances under Palm Beach County’s
Equal Employment Ordinance and Federal laws. The Worksharing Agreement is a
prerequisite to the receipt of a Charge Resolution Contract with the EEOC. On
November 26, 1996, the Board of County Commissioners approved staff’s
recommendation that future Worksharing Agreements be executed by the County
Administrator, or designee, because of the recurring time constraints involved
in this process. Pursuant to Countywide
PPM-CW-O-051, the attached document is now being submitted to the BCC to
receive and file. Countywide (DO)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
FF. OFFICE OF EQUAL BUSINESS OPPORTUNITY
1. Staff recommends
motion to approve: the reappointment of the following individuals to
the Equal Business Opportunity Advisory Committee (EBOAC) for the seats and
terms indicated below.
REAPPOINTMENT SEAT # DESIGNATION TERM NOMINATED BY
Aida
Vidal 2 Certified Hispanic Business
Owner 09/26/19-09/21/22 Mayor
Bernard
Vice Mayor Kerner
Comm. McKinlay
Comm. Valeche
Comm. Weinroth
Javin
Walker 10 Minority Contractor 09/26/19-09/21/22 Mayor Bernard
Vice Mayor Kerner
Comm. McKinlay
Scott
Johnson 11 Associated General Contractors 09/26/19-09/21/22 Mayor
Bernard
Vice Mayor Kerner
Comm. McKinlay
Comm. Valeche
Comm. Weinroth
SUMMARY: The EBOAC is established pursuant to Section
2-80.28(f) of the Palm Beach County Code.
The Committee consists of 15 members representing one African American
business owner certified as a small business by the County; one Hispanic
business owner certified as a small business by the County; one woman business
owner certified as a small business by the County; one white male business
owner certified as a small business by the County; one business owner domiciled
in Palm Beach County; one representative of a business incubator program; one
representative of the Hispanic business organization; one representative of the
National Association of Women in Construction; one representative of a Women’s
Business Organization; one certified minority contractor; one representative of
the Associated General Contractors of America; one representative of the Small
Business Development Center; one representative of a financial institution that
assists small businesses; one representative of the Black Chamber of Commerce;
and one representative of a professional services organization. The Committee
supports the nominations and a memo was sent to the Board of County
Commissioners on July 8, 2019 requesting approval of the recommendation. No
other nominations were received. The Committee seat terms are for three years,
and the Committee reviews and evaluates the effectiveness of equal business
opportunity programs within County Government.
Of the 15 members, the current diversity count is: Caucasian: 6 (40%),
African American: 6 (40%), and Hispanic: 3 (20%). The gender ratio (female:male) is: 9:6. The nominees for reappointment are: Ms. Aida
Vidal, Hispanic-American female; Mr. Javin Walker, African-American male; and
Mr. Scott Johnson, Caucasian male. Countywide (DB)
AUGUST 20, 2019
3. CONSENT
AGENDA APPROVAL
GG. COMMISSION ON ETHICS
1. Staff recommends
motion to approve: a
Memorandum of Understanding (MOU) with the Delray Beach Downtown Development
Authority and Palm Beach County to engage the services of the Palm Beach County Commission on Ethics
retroactive and in effect from July 14, 2019 through September 30, 2022. SUMMARY:
The Delray Beach Downtown Development Authority (Delray Beach DDA) agreed to
subject itself to the jurisdiction and authority of the Commission on Ethics
and its Executive Director. This MOU identifies the roles and responsibilities
of the Commission on Ethics and the Delray Beach DDA in implementing the Palm
Beach County Code of Ethics, and establishes a schedule of fees to be paid by
the Agency to the County in exchange for services. As required by the Commission on Ethics
Ordinance, all fees paid under this agreement must be used to fund Commission
on Ethics operations. The MOU is subject to final approval of the Board of
County Commissioners. District 4 & 7 (LB)
2. Staff recommends
motion to approve: a
Memorandum of Understanding (MOU) with the Delray Beach Housing Authority and
Palm Beach County to engage the services of the Palm Beach County Commission on Ethics retroactive and in effect from
February 5, 2019 through September 30, 2022. SUMMARY: The
Delray Beach Housing Authority (DBHA) agreed to subject itself to the
jurisdiction and authority of the Commission on Ethics and its Executive
Director. This MOU identifies the roles and responsibilities of the Commission
on Ethics and the DBHA in implementing the Palm Beach County Code of Ethics,
and establishes a schedule of fees to be paid by the Agency to the County in
exchange for services. As required by the Commission on Ethics Ordinance, all
fees paid under this MOU must be used to fund the Commission on Ethics’
operations. The MOU is subject to final approval of the Board of County
Commissioners. Districts 4 & 7 (LB)
* * * * * * * * * * * *
AUGUST 20, 2019
4. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. ENGINEERING
& PUBLIC WORKS
Continued from the June 18,
2019 BCC meeting.
1. Staff recommends
motion to adopt: an ordinance of the Board of County Commissioners
(BCC) of Palm Beach County (County), Florida, repealing and replacing Palm
Beach County Code Chapter 23, Article VII, Ordinance No. 2000-009, Palm Beach
County Telecommunications Right-of-Way Ordinance, governing registration for
use of right-of-way; providing for title; definitions; registration required;
registration term and renewal; registration revocation and termination; insurance;
abandonment; severability; inclusion in the code of laws and ordinances;
enforcement; savings clause; captions; and for an effective date. SUMMARY: This ordinance repeals and
replaces the existing ordinance that governs the requirements for telecommunication
companies to register with the County prior to applying for approval to install
facilities within the County’s Right-of-Way as provided in Florida
Statutes. This ordinance will expand the
registration requirements to all types of communication companies and
incorporates changes pursuant to the “Advanced Wireless Infrastructure
Deployment Act,” which relates to 5G wireless technology deployment. Also this Ordinance complies with the 2019
amendments to Section 337.401, Florida Statutes. These revisions are consistent
with revisions proposed concurrently to the County’s Right-of-Way Permitting
Ordinance. Countywide (YBH)
2. Staff recommends
motion to adopt: an ordinance of the Board of County Commissioners
(BCC) of Palm Beach County (County), Florida, repealing and replacing Palm
Beach County Code Chapter 23, Article III, Ordinance No. 2008-006, governing
right-of-way permitting; providing for title; definitions; permit required; permit
application; provider and pass-through provider permit applications; provider
and pass-through provider permit review; obligations of permittee; construction
surety; enforcement remedies; permit revocation; abandonment of a facility;
appeals; insurance; indemnification; force majeure; reservation of rights and
remedies; severability; inclusion in
the code of laws and ordinances; savings clause; captions; and for an effective
date. SUMMARY: This ordinance repeals and replaces the existing ordinance
that governs permitting of facilities placed in the County’s Right-of-Way. This ordinance will also govern placement of
Communication Facilities as provided in the recent amendments to Section
337.401, Florida Statutes, and placement of Small Wireless Facilities as
provided in the “Advanced Wireless Infrastructure Deployment Act,” which
relates to 5G wireless deployment.
Additional clarifications are proposed to assist staff in their review
of permit applications for all types of facilities. Countywide (YBH)
AUGUST 20, 2019
4. PUBLIC
HEARINGS – 9:30 A.M. (Motion to receive and file: Proof of publication)
B. FIRE
RESCUE
1. Staff recommends
motion to adopt:
A) a resolution establishing the rate for the non-ad
valorem special assessment levied against parcels within the Palm Beach County
Municipal Service Benefit Unit for Fire Hydrant Maintenance and Rental-Riviera
Beach (MSBU-Riviera Beach) for Fiscal Year 2020 and all subsequent fiscal
years; providing for repeal of Resolution 98-1023 and Resolution 2018-1056; and
providing for a savings clause; and
B) a resolution adopting the non-ad valorem assessment
roll for the MSBU-Riviera Beach for Fiscal Year 2020 and all subsequent fiscal
years; providing for repeal of Resolution 98-1024 and Resolution 2018-1057;
providing for sunset of Section 26-110 of the Palm Beach County Code; and
providing for savings clauses.
SUMMARY: The
Board adopted Ordinance 2018-020 to amend,
update and restate the boundaries of the MSBU-Riviera Beach, including the
addition of 141 previously missing properties, which were separately assessed for
Fiscal Year 2019 pursuant to Section 26-110 of the Palm Beach County Code. On
November 20, 2018, the Board adopted Resolution 2018-1825 declaring its intent
and election to use the uniform method for levy, collection and enforcement of
non-ad valorem special assessments within the MSBU-Riviera Beach as amended,
updated and restated. There are now 782 parcels within the MSBU-Riviera Beach
subject to the current non-ad valorem assessment rate of $52.86 per parcel.
This public hearing is being held to adopt the assessment rate and the non-ad
valorem assessment roll, in accordance with Section 197.3632(4), Florida
Statutes, and Section 26-109 of the Palm Beach County Code. District 7 (SB)
* * * * * * * * * * * *
AUGUST 20, 2019
A. PLANNING, ZONING &
BUILDING – TIME CERTAIN: 11:00AM
1. Staff recommends a
motion to adopt: a resolution denying the
request to delegate to
the Village Council of the Village of Palm Springs the exercise of all powers
and responsibilities conferred on Palm Beach County by the Community
Redevelopment Act for the purpose of establishing and operating the Village of
Palm Springs Community Redevelopment Agency (CRA). SUMMARY: The item before the Board of County Commissioners (BCC) is
to consider the creation of a new CRA with two sub-areas located on Lake Worth
Road and Congress Avenue at the request of the Village of Palm Springs within
its municipal limits. The Village concluded in the Finding of Necessity
report that the sub-areas meet the criteria of blight as defined in Florida
Statutes. In addition, the County and the Village followed the statutory
process to bring this item to the BCC for consideration. A complete analysis
can be found within the County’s Staff Report in Attachment 3 to this agenda
item. As the governing body of a charter county, the
BCC has full discretion to approve or deny a request to create a CRA
within a municipality. The Village is seeking a delegation of all powers and
responsibilities conferred in the Community Redevelopment Act including
creation of a Redevelopment Trust Fund that utilizes increases in property tax
revenues that would otherwise go to the County. Therefore, due to the
fiscal impact, staff recommends denial for the creation of a new CRA. Based on the
County’s current millage rate and the Village’s projection of property value
growth of 2.5%, the fiscal impact to the County would be approximately $18.5
million over a 30-year period. At 4% growth, the fiscal impact would be $35
million. If the growth exceeds this amount, the fiscal impact will be greater. In
Fiscal Year 2019, $42.8 million in property tax revenue was redirected from the
County to the 12 existing CRAs. District 2 & 3
(RPB)
B. PARKS & RECREATION
1. Staff recommends
motion to approve on preliminary reading and advertise for public hearing on
October 8, 2019 at 9:30 a.m.: an
ordinance of the Board of County Commissioners of Palm Beach County, Florida,
to be designated as the Vapor Free Public Park Playground Ordinance; providing
for a title; providing for applicability; providing for definitions; providing
for the prohibition of the use of vapor generating electronic devices at public
park playgrounds; providing for civil citations for violations; providing for repeal
of laws in conflict; providing for severability; providing for inclusion in the
code of laws and ordinances; providing for captions; and providing for an
effective date. SUMMARY: This ordinance, to be known as the Vapor
Free Public Park Playground Ordinance, will provide a prohibition of the use of
vapor generating electronic devices including e-cigarettes at County-operated
public park playgrounds. The Centers for Disease Control and Prevention has
stated that the use of e-cigarettes is unsafe for kids, teens and young adults.
E-cigarettes typically contain nicotine which is highly addictive and can harm
adolescent brain development, which continues into the early to mid-20s.
E-cigarettes can contain other harmful substances besides nicotine including ultrafine
particles that can be inhaled deep into the lungs, flavorings such as diacetyl,
a chemical linked to a serious lung disease, volatile organic compounds,
cancer-causing chemicals, and heavy metals such as nickel, tin and lead. Youth who use e-cigarettes, a practice also
known as vaping, may be more likely to smoke cigarettes in the future. Vaping
in proximity of children engaging in or watching outdoor recreational
activities is detrimental to their health. If an individual is found to have
violated the ordinance, a civil citation will be issued with a first occurrence
of $50 civil fine plus court costs. Countywide (AH)
AUGUST 20, 2019
5. REGULAR AGENDA
C. PUBLIC SAFETY
1. Staff recommends
motion to receive and file: an update on Human Trafficking Training. SUMMARY: On
August 16, 2016, the Board of County Commissioners (BCC) directed staff to
develop an expansion of training to County staff and community partners in an
effort to combat human trafficking. On April 4, 2017, the County’s Public
Safety Department, Division of Victim Services (PBCVS) presented a proposal to
the BCC on human trafficking training for County staff and community partners
utilizing existing County staff and resources. Since then, PBCVS has
accomplished the following milestones utilizing existing resources: 1) training
materials have been developed in collaboration with the Human Trafficking
Coalition of the Palm Beaches in various formats, customized to the target
audience; 2) in-person training was developed and has been provided to over 500
front-line County employees by PBCVS staff and members of the Human Trafficking
Coalition of the Palm Beaches; 3) a Human Trafficking website to educate the
citizens of Palm Beach County, was developed and announced via a press release
on April 11, 2018; 4) a training video, was produced and will be viewed by all
new county employees within two months of hire and all existing county
employees within six months of rollout; and 5) the National Association of
Counties presented Palm Beach County with a 2018 Achievement Award for the
Human Trafficking Awareness Program. Additionally, the PBCVS will
collaborate with the League of Cities to encourage training with municipalities
located within Palm Beach County. Through these efforts, Palm Beach
County will continue to work towards the prevention and elimination of
trafficking of persons. Countywide (SF)
AUGUST 20, 2019
5. REGULAR AGENDA
D. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to:
A) adopt a resolution by the Board of County Commissioners of Palm Beach County,
Florida, recommending approval of Project Signal, a domestic business
corporation that will be required to register and be authorized to do business
in the State of Florida, as a Qualified Target Industry (QTI) business pursuant
to s.288.106, Florida Statues; providing for local financial support for the
Qualified Target Industry Tax Refund Program not to exceed $19,200 over a six-year
period; providing for severability; providing for an effective date; and
B) conceptually
approve an Economic Development Incentive for Project
Signal in the form of a cash grant not to exceed $19,200 over six years.
SUMMARY: Staff recommends the Board of County Commissioners’ (BCC) adopt a
resolution recommending approval of Project Signal and conceptually approving
an Economic Development Incentive for Project Signal. Project Signal is contemplating relocating
its international headquarters to Palm Beach County. The project will invest $1,220,000 to lease,
make renovations to, and equip a 7,500 square-foot facility. The project will create 32 new jobs over a
three-year period at an annualized average wage of $71,663 and an annualized
median wage of $57,293. The estimated
five-year local economic impact is $59.6 million. Project Signal qualifies for
the Qualified Target Industry (QTI) Tax Refund program, which continues to be
funded by the Florida Legislature. The
company is being offered an incentive not to exceed $192,000. Of this amount, $153,600 is from the State of
Florida, and $38,400 is a required match from local government entities. Palm Beach County and the City of Boca Raton
will equally share the required local match.
Palm Beach County will provide its portion of the local match as a cash
grant in an amount not to exceed $19,200.
The cash grant will be: 1) paid over a period of six years, provided it
meets the State of Florida requirements; 2) paid according to the State’s QTI
Refund schedule; and 3) secured by a letter of credit or cash bond. The company will be required to enter into a
formal agreement memorializing their commitments and establishing terms under
which the incentive will be disbursed.
The company name will be disclosed at such time. District 4 (DB)
AUGUST 20, 2019
5. REGULAR AGENDA
D. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
2. Staff recommends
motion to:
A) approve a Loan Agreement with Amelia Gardens, LLC (Borrower), that restructures
$598,448 in State Housing Initiatives Partnership (SHIP) funds owed by the
Borrower in connection with a previous loan made to the Borrower under a May 6,
2003, Loan Agreement (R2003-0627);
B) approve the forgiveness of $109,050 in deferred and accrued interest owed by the
Borrower, under a Promissory Note as recorded in Official Records Book 15438,
on Page 838, of the Public Records of Palm Beach County, Florida; and
C) delegate authority to the County Administrator or designee to execute future
amendments to the Loan Agreement and all other documents necessary for implementation
of the project.
SUMMARY: On May 6, 2003, the County entered into a Loan Agreement (R2003-0627)
with the Borrower to provide $489,398 in SHIP funds to assist in the
construction of 22 affordable rental housing units located on SW 14th
Street in Belle Glade. On May 30, 2003,
a loan closing was held and the County’s funds were secured by a mortgage and
promissory note. The loan terms were set
at a rate of 3% for 15 years. Annual
payments of interest only were to be made subject to cash flow from the
property with all deferred and accrued interest together with the principal
amount payable on December 31, 2018 (the Maturity Date). No payments were received by the County from
the Borrower over the life of the loan.
A total of $707,498 (consisting of the $489,398 principal amount plus
$218,100 in interest) was due on the Maturity Date. Staff is recommending the restructuring of
the loan to be repaid over a new 15-year period during which the affordability
of the rental units will be extended. The restructured loan would forgive one
half of the interest ($109,050) and make the new principal amount of $598,448,
comprising the other one half of the interest ($109,050) plus the original
principal ($489,398), payable (with no interest) on a monthly basis over 15
years. This would require a monthly
payment of $3,324.71 over the life of the new loan. As a precondition to the closing on the new
loan, the Borrower will be required to fund a replacement reserve account for
repairs and maintenance of the units and obtain subordinations to the County’s
new loan from the lender of two other loans secured by mortgages on the
property. These are SHIP grant funds
which require no local match. District 6 (HJF)
AUGUST 20, 2019
5. REGULAR AGENDA
D. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
3. Staff recommends
motion to approve: allocation of $575,000
of program income from the State Housing Initiatives Partnership (SHIP) Program
to be offered as the required local government contribution for projects
seeking funding under the Florida Housing Finance Corporation’s (FHFC) Housing
Credits (HC) Program and State Apartment Incentive Loan (SAIL) Program. SUMMARY:
Staff recommends Board of County Commissioners’ (BCC) approval to make
available $575,000 of SHIP program income for the local government contribution
required by affordable housing developers seeking funding through FHFC’s HC and
SAIL Programs. Palm Beach County’s
Department of Housing and Economic Sustainability (DHES) has historically
provided the required local government contribution in the form of low-interest
loans to affordable housing developers who apply to the HC and SAIL Programs
for tax credit equity and low interest loans to develop affordable multi-family
rental housing. DHES will issue a Notice
of Funding Availability offering up to $575,000 in loan commitments, which
would provide the $115,000 required local contribution for up to five HC and
SAIL funding applications. Should FHFC ultimately not award HC or SAIL to a
selected developer, the County’s loan commitment to the developer is
nullified. County Loan Agreements with
developers who are awarded HC or SAIL funding by FHFC will be submitted to the
Board of County Commissioners (BCC) for final approval. The County’s funding of
$115,000 per project will be provided in the form of a 1% interest only loan
which balloons in 30 years. These funds
will remain available for use by the developer for 24 months from the date upon
which FHFC approves the project. The
County’s loan documents will impose a 30-year affordability period and require
the developer to pay an annual $1,000 monitoring fee. Any funding not obligated to successful HC
and SAIL projects will be reallocated by DHES to other eligible affordable
housing activities approved by the BCC in the Local Housing Assistance Plan
(LHAP). These funds are SHIP program
income which requires no local match. Countywide (HJF)
4. Staff recommends
motion to approve: the proposed Fiscal Year
2019-2020 State Housing Initiatives Partnership (SHIP) Program budget
allocations for affordable housing strategies as follows:
·
Purchase Assistance $500,000
·
Owner Occupied Housing
Rehabilitation $500,000
·
Emergency Repairs $151,022
·
Foreclosure Prevention $ 45,000
·
Project Delivery $149,400
·
Administrative Costs $149,400
SUMMARY: Staff recommends the Board of County Commissioners’ (BCC) approve the
proposed SHIP budget allocations. Palm Beach County receives an annual
allocation from the State of Florida Housing Finance Corporation (FHFC) through
the SHIP Program to implement various affordable housing programs and other related
activities. On April 16, 2019, the BCC
approved the SHIP Local Housing Assistance Plan (LHAP) for Fiscal Years
2019-2020, 2020-2021 and 2021–2022 (R2019-0546). For Fiscal Year 2019-2020, Palm Beach County
is to receive $1,494,822. If Palm Beach
County was fully funded, the allocation would have been approximately $13
million. At the Commission on Affordable
Housing’s July 15, 2019, public meeting, they unanimously supported staff’s
proposed budget recommendation. SHIP regulations require that a minimum of 65%
of a local jurisdiction’s SHIP funding be allocated to homeownership
activities, and 20% of the fiscal year’s funding allocation be expended on
special needs households. The special
needs households will be assisted through the Purchase Assistance, Owner
Occupied Housing Rehabilitation, Emergency Repair and Foreclosure Prevention
strategies. In accordance with the SHIP
regulations, the funds are required to be encumbered within two years and
expended within three years of the allocation. These are State SHIP funds
which require no local match. Countywide (HJF)
AUGUST 20, 2019
5. REGULAR AGENDA
D. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
5. Staff recommends
motion to:
A) adopt a
resolution of the Board of County Commissioners of Palm Beach County, Florida,
authorizing the conveyance of certain residential real property to the Riviera
Beach Community Development Corporation, Inc. (RBCDC), pursuant to Florida
Statutes Section 125.38, without charge and with reservation of mineral and
petroleum rights, but without rights of entry and exploration; and
B) approve a County
Deed in favor of the RBCDC conveying a residential property at 928 W. 7th
Street in the City of Riviera Beach.
SUMMARY: Staff
recommends Board of County Commissioners’ (BCC) approval of the donation of a
property to the RBCDC, a Florida not-for-profit corporation. This is a
0.1263-acre residential property with a single-family home located at 928 W. 7th
Street in Riviera Beach (PCN: 56-43-42-32-01-034-0280). The property
escheated to the County in July 2017. The appraised value of the property
is $56,000. The Property Review Committee was not required to review the
conveyance since the appraised value is less than $250,000. The RBCDC has
successfully implemented single-family housing projects and has an established
track record in the affordable housing arena in Palm Beach County. The
RBCDC proposes to fully rehabilitate this three bedroom, one bathroom, single
family structure up to code, including upgraded electrical, plumbing, new
flooring, energy efficient: HVAC appliances, low VOC paint in/out, porcelain
tile, impact windows and doors, new roof if needed, xeriscape landscaping, and
irrigation system. The home will be sold to a family earning no more than
80% of Area Median Income at an anticipated sales price not to exceed
$245,000. The income restriction will be in effect until December 31,
2049. The Board should be cognizant that as a result of the County’s
affordability restrictions on the property, it cannot be used to meet a
Workforce Housing Program (WHP) obligation. Mineral and petroleum
rights on the property will be retained by the County in accordance with
Florida Statutes Section 270.11, without rights of entry and exploration.
Approval of this item will convey County-owned property to the RBCDC and result
in an increase in the County’s affordable housing stock. Pursuant to
the PREM Ordinance, a Supermajority Vote of five Commissioners is required to
approve the conveyance. District 7 (HJF)
AUGUST 20, 2019
5. REGULAR AGENDA
E. FACILITIES DEVELOPMENT AND OPERATIONS
1. DELETED FOR FURTHER STAFF REVIEW: Staff recommends motion
to approve on preliminary reading and advertise for public hearing on September
10, 2019 at 9:30 a.m.: an Ordinance of the Board of County Commissioners
of Palm Beach County, Florida, Amending the Palm Beach County Real Property
Acquisition, Disposition and Leasing Ordinance, repealing and replacing
Chapter 22, Article VI of the Palm Beach County Code ( Ordinance No.
2009-052 the Palm Beach County Real Property Acquisition, Disposition and
Leasing Ordinance); providing for a title; providing for amending
definitions; providing for dissolution of the Property Review Committee; prohibiting
use of hypothetical conditions or extraordinary assumptions in establishing
valuation of real property; providing for determination of value; increasing
valuation thresholds; expanding the types of standard form agreements which the
Department Director has delegated authority to execute; providing
for standards and procedures for sale or lease of real property:
providing for delegation of authority: providing for supermajority
vote; providing for repeal of laws in conflict; providing for severability;
providing captions; providing for inclusion in the code of laws
and ordinances; and providing for an effective date. SUMMARY: The
Palm Beach County Acquisition, Disposition and Leasing Ordinance (“PREM
Ordinance”) was amended in 2009 to implement recommendations of the Palm Beach
County Grand Jury, including requiring a supermajority vote to approve all
purchases, sales and exchanges and establishing a Property Review Committee
(“PRC”) to review real estate transactions which: i) are based upon
appraisals utilizing hypothetical conditions, extraordinary assumptions, or
assume a change in land use, comprehensive plan amendment or concurrency other
than currently exists; ii) the price varies from the appraisal value by more
than 10%; or iii) are an exchange of real properties in which the value of the
property to be conveyed or received by the County exceeds $250,000.
Resolution R2013-1421 establishing the PRC contemplated that the Board review
the effectiveness of the PRC to determine whether a public need exists for the
continuation of the PRC. The PRC has not met to review a qualifying real
estate transaction in 3 years. By prohibiting use of extraordinary
assumptions and hypothetical conditions in appraisals, and by requiring
extraordinary votes to approve real estate transactions, staff believes that
adequate protections will be in place to allow for the PRC to be
dissolved. The Office of Inspector General also provides an additional
layer of oversight which was not in place at the time when the PRC was
established. This repealed and replaced amendment to the PREM
Ordinance also expands the delegation of authority to the County
Administrator or designee Director of Facilities Development &
Operations to execute standard agreements, where the County Attorney’s Office
has reviewed and approved the form for legal liability and which do not
obligate the County to expend more than $50,000. This will enable staff
to timely process requests for use of County property and County use of private
property such as meeting rooms and room block agreements for reservation of
convention center hotel rooms for County sponsored events. The PREM
Ordinance is being repealed and replaced rather than being amended for clarity
and readability. (Property & Real Estate Management) Countywide (HJF)
2. DELETED FOR FURTHER STAFF REVIEW: Staff recommends motion
to adopt: a resolution of the Board of County Commissioners of Palm
Beach County, Florida repealing Resolution No. 2013-1421; dissolving the Palm
Beach County Property Review Committee (PRC); and providing for an effective
date. SUMMARY: The PRC is an advisory board that is charged with
reviewing, evaluating and advising the Board regarding real estate transactions
involving the purchase, (including eminent domain, sale or exchange) of real
property upon certain triggers being met or value thresholds exceeded. The PRC was created by Resolution No. 2010-0292,
which was repealed and replaced by Resolution No. 2013-1421. Both resolutions required Board review of the
effectiveness of the PRC to determine whether a public need exists for the
continuation of such committee. Since
its inception in 2010, the PRC has only met eight times to review four
transactions. The last meeting was in
June of 2016. Staff believes that with
proposed changes to the Palm Beach County Real Property Acquisition,
Disposition and Leasing Ordinance (PREM Ordinance), submitted as a companion
item, there is no longer a public need for the PRC. (Property & Real Estate
Management) Countywide (HJF)
* * * * * * * * * * * *
AUGUST 20, 2019
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
AUGUST 20, 2019
7. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."