March 10, 2020
9:30am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
MARCH 10, 2020
PAGE ITEM
41 4F* REVISED TITLE: Proclamation declaring March 29, 2020 as National
Vietnam War Veterans Day in Palm Beach County (Sponsored by Commissioner
Berger)
41 4L ADD-ON: Proclamation
recognizing the Royal Palm Beach Wildcats as National Division Champions (11-12
years of age) in the 2019 Pop Warner Superbowl
(Sponsored by Commissioner Bernard)
44 5C-1* DELETED FOR FURTHER STAFF REVIEW: REVISED
SUMMARY: Staff does
not recommend paying twice the appraised value for more property than is
required for development of the station and will continue exploring
alternatives as they present themselves.
Assuming 13th Floor continues to move forward with
development of its PUD, 13th Floor will remain obligated to pay the
County $1,103,500 as a civic site cash out fee upon filing of its first plat
of the Delray Trails property. on April 30, 2020 (FDO)
44 5D-1 ADD-ON: Briefing on Coronavirus
Disease 2019 (COVID-19). SUMMARY: A briefing on Coronavirus Disease 2019
(COVID-19), will be provided by Dr. Alina Alonso, M.D., Director, Palm Beach
County Department of Health, Bill Johnson, R.N., Palm Beach County Emergency
Management Director, Chief Reginald Duren, Palm Beach County Fire Rescue
Administrator, and Chief Charlie Coyle, Palm Beach County Fire Rescue EMS
Chief. The briefing will focus on response and preparedness. Countywide
(LDC) (Admin)
47 8D-3* DELETED: Request for off-site Proclamation declaring April 19-25,
2020 as Palm Beach County Sheriff Volunteer Week in Palm Beach County
(Sponsored by Mayor Kerner)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the preliminary addition/deletion sheet
distributed to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
MARCH 10, 2020
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Pages 7-40)
4. SPECIAL
PRESENTATIONS (Page 41)
5. REGULAR AGENDA (Pages 42-44)
6. BOARD APPOINTMENTS (Page 45)
7. STAFF COMMENTS (Page 46)
8. BCC COMMENTS (Page 47)
9. MATTERS
BY THE PUBLIC – 2:00 P.M. (Page
48)
10. ADJOURNMENT (Page 49)
* * * * * * * * * * *
MARCH 10, 2020
CONSENT AGENDA
A. ADMINISTRATION
Page 7
3A-1 Amendment to Interlocal Agreement with
Broward, Miami-Dade and Monroe Counties for the Southeast Florida Regional
Climate Change Compact
3A-2 Expansion
and related improvements at Limestone Creek and San Castle parks
B. CLERK & COMPTROLLER
Page 7
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
Page 8
3B-4 Change
orders, work task orders, minor contracts, final payments, etc.
3B-5 Receive
and file records that have been converted to electronic format
C. ENGINEERING & PUBLIC WORKS
Page 8
3C-1 Resolution authorizing the conveyance of one
parcel to FDOT for construction of intersection improvements at Blue Heron
Boulevard and Australian Avenue
3C-2 Contract with AUM Construction, Inc. for
traffic detection loops
Page 9
3C-3 Subordination of utility interests and
agreement for reimbursement with Florida Power & Light Company on a parcel
of land on Haverhill Road at Okeechobee Boulevard
3C-4 Supplement to contract with AE Engineering,
Inc. for construction engineering and inspection services for the bridge
rehabilitation of the Camino Real Road/Boca Club Bridge over the Intracoastal
Waterway
3C-5 Subordination of utility interests and
agreement for reimbursement with Florida Power & Light Company on a parcel
of land on SW 8th Street at SW 65th Avenue
Page 10
3C-6 Resolution approving amendment to the State
of Florida Department of Transportation Landscape Memorandum of Agreement for
landscape improvement on State Road 7/US 441
3C-7 Work order to contract with Ranger Construction
Industries, Inc. for milling and resurfacing Prosperity Farms Road from Allamanda Drive to Hood Road
Page 11
3C-8 Work order to contract with Ranger
Construction Industries, Inc. for milling and resurfacing Lyons Road from the
Hillsboro Canal to Boca Lago Boulevard
3C-9 Receive and file construction agreement with
the Florida Department of Transportation for construction of a right turn lane
at the intersection of PGA Boulevard and Military Trail
3C-10 Receive and file a construction agreement with
the Florida Department of Transportation for the construction of the Okeechobee
Boulevard and Jog Road intersection improvements
D. COUNTY ATTORNEY
Page 11
3D-1 Receive and file amendment to agreement with
Municipal Code Corporation extending the expiration date
Page 12
3D-2 Settlement
agreement with Maria Castellano-Lopez
E. COMMUNITY SERVICES
Page 12
3E-1 Letter of agreement with the State of
Florida Department of Health agreeing that the Needle Exchange Program will
operate in accordance with the Florida Statutes
MARCH 10, 2020
TABLE OF CONTENTS
CONSENT AGENDA
F. AIRPORTS
Page 12
3F-1 Receive
and file extension of time to agreement with the Florida Department of
Transportation to upgrade access roadway signage and landscaping at Palm Beach
International Airport
3F-2 Receive
and file license agreement with Atlantic Aviation – West Palm Beach, LLC for
vehicle parking
Page 13
3F-3 Receive
and file consent to sublease by Jet Aviation Associates, Ltd. to Prospect Hotel
Advisors, LLC
3F-4 Receive
and file license agreement with Drive Shack Palm Beach LLC
3F-5 Receive
and file license agreement with Enterprise Leasing Company of Florida, LLC for
overflow vehicle parking
3F-6 Receive
and file agreements with Allegiant Air LLC for ticket counter space and a
waiver of landing fees
Page 14
3F-7 Receive
and file license agreement with Airport Terminal Services, Inc. for two
self-service kiosks
3F-8 Receive
and file terminal space lease agreement with FSM Group, LLC
3F-9 Receive
and file amendment to agreement with JetBlue Airways Corporation
3F-10 Receive and file general aeronautical services permit with CRJ
Aviation, LLC
3F-11 Receive and file license agreement with The Morganti
Group, Inc. for use of office and storage space at Palm Beach International
Airport
Page 15
3F-12 Receive and file agreements with six airlines for operations space
at Palm Beach International Airport
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 15
3G-1 Settlement offer for full satisfaction of a
code enforcement lien against Josefa Ramos &
Francisco P. Ramos
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 16
3H-1 Annual
contracts with nine Heating, Ventilation and Air Conditioning contractors
Page 17
3H-2 Contracts
with three firms for Asbestos and Industrial Hygiene Consulting services
3H-3 Task order to contract with Kast Construction
Company LLC for services related to the Supervisor of Elections Production
Facility
Page 18
3H-4 Amendment to contract with All-Site
Construction Inc. for the Supervisor of Elections Interior Renovations project
Page 19
3H-5 Contract with One Call Florida, Inc. for low
voltage services
3H-6 Receive and file agreement with Ric L. Bradshaw for the use of five light towers in the
Village of Royal Palm Beach
Page 20
3H-7 Standard License Agreements for three various
events
3H-8 Amended and Restated Interlocal Agreement
with Miami-Dade County for interoperable communications
Page 21
3H-9 Assignment of a unique resolution number for
authorizations to the Kast Construction Company LLC contract
Page 22
3H-10 Amendment to contract with Lebolo
Construction Management, Inc. for the Pahokee Gymnasium Renovation project
Page 23
3H-11 Deductive Change Order to amendment to contract
with The Morganti Group, Inc. related to the Palm
Tran South Expansion project
MARCH 10, 2020
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
I. HOUSING AND ECONOMIC SUSTAINABILITY
Page 24
3I-1 Impact
Fee Affordable Housing Assistance Program funding to HTG Banyan, LLC for the
Flagler Station project
Page 25
3I-2 Impact
Fee Affordable Housing Assistance Program funding to Moore Florida Property
Investment, LLC for the Moore Memory Care project
Page 26
3I-3 Termination
agreement with Granit Telecommunications, LLC
Page 27
3I-4 Impact
Fee Affordable Housing Assistance Program funding to Moore Florida Property
Investments, LLC for the Moore Apartments project
Page 28
3I-5 Receive
and file four amendments for projects funded under the Community Development
Block Grant Program
J. PLANNING, ZONING & BUILDING
Page 28
3J-1 Reappointment
to the Building Code Advisory Board
K. WATER UTILITIES
Page 29
3K-1 Consultant Services Authorization to
contract with Calvin Giordano & Associates, Inc. for hurricane hardening at
the Southern Region Water Reclamation Facility
3K-2 Work Authorization to contract with Globaltech, Inc. for the Water Treatment Plant No. 8
Ammonia and Ferric Chloride Systems Improvements
Page 30
3K-3 Contract with D.B.E. Management, Inc. for
water main replacement at Belvedere Road and Florida’s Turnpike
3K-4 Consultant Services Authorization to
contract with Baxter & Woodman, Inc. for upgrades to Repump
Station No. 8310
Page 31
3K-5 Consultant Services Authorization to
contract with Mock, Roos & Associates, Inc. for
improvements to lift stations
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 31
3L-1 Contract
with Loggerhead MarineLife Center, Inc. for provision
of 2020 sea turtle nesting data
Page 32
3L-2 Statutory Warranty Deed for the donation of
a parcel of vacant land from Robin S. Alden, located south of Donald Ross Road
and west of U.S. Highway 1
3L-3 Contract with the Lake Worth Lagoon
Environmental Defense Fund, Inc. for marine debris and derelict vessel removal
services
M. PARKS & RECREATION
Page 33
3M-1 Receive and file two Amphitheater Rental
Agreements
3M-2 Receive and file two Sound and Light
Production Service Contractor Agreements
3M-3 Receive and file two Entertainment Contractor
Agreements
Page 34
3M-4 Budget transfer for the John Prince Park
Campground Phase III project
3M-5 Budget transfer for the future development of
the Lantana District Park “I”
MARCH 10, 2020
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
N. LIBRARY
Page 34
3N-1 Application to the Florida Department of
State, Division of Library and Information Services for a grant to purchase
assistive listening technology
Page 35
3N-2 Application to the Florida Department of
State, Division of Library and Information Services for a grant to purchase
equipment and software for digital signage
3N-3 Budget amendment for grant award
P. COOPERATIVE EXTENSION SERVICE
Page 35
3P-1 Grant agreement with the Western Palm Beach
County Farm Bureau, Inc. to conduct the 2020 Palm Beach County Sweet Corn
Fiesta
Q. CRIMINAL JUSTICE COMMISSION
Page 36
3Q-1 Receive and file grant award from the U.S.
Department of Justice Edward Byrne Memorial Justice Assistance Formula Direct
Grant for the reentry program
S. FIRE RESCUE
Page 36
3S-1 Budget
transfer to fund additional project costs to complete Fire Station 22 in
Westlake
Page 37
3S-2 Donation
of fire assets to aid the Bahamas in Hurricane Dorian relief
U. INFORMATION SYSTEMS SERVICES
Page 37
3U-1 Rescind and replace Interlocal agreement with
Seacoast Utility Authority to provide network services
Page 38
3U-2 Rescind and replace Interlocal agreement with
Palm Beach State College to provide network services
3U-3 Rescind and replace Interlocal agreement with
the Town of Lake Park for network services
3U-4 Receive and file software license agreement
with the Government of the U.S. Virgin Islands for the web-based business
license application
X. PUBLIC SAFETY
Page 39
3X-1 Amendment to contract with Peggy Adams
Animal Rescue League of the Palm Beaches, Inc. for spaying/neutering at-risk
dogs and cats
3X-2 Receive and file amendment to contract with
the Battered Women’s Justice Project, Inc. for consulting/professional services
CC. SHERIFF
Page 39
3CC-1 State Criminal Alien Assistance Program FY 2019
grant
DD. INTERNAL AUDIT
Page 40
3DD-1 Peer review engagement letter with the Association
of Local Government Auditors for the triennial peer review of the County
Internal Auditor’s office
MARCH 10, 2020
TABLE OF CONTENTS
SPECIAL PRESENTATIONS
Page 41
4A National Surveyors Week
4B Women’s History Month
4C Florida Bicycle Month
4D Sexual Assault Awareness Month
4E The Lord’s Place SleepOut/SleepIn to End Homelessness Month
4F National Vietnam War Veterans Day
4G Palm Beach County Pride Month
4H National Farmworker Awareness Week
4I Government Finance Professionals Week
4J Transit Operator Appreciation Day
4K Advanced Life Support Team Day
REGULAR AGENDA
A. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 42
5A-1 Updated progress on the Proposed
Environmental and Water General Obligation Bond Referendum
B.
HOUSING AND ECONOMIC SUSTAINABILITY
Page 42
5B-1 Resolution
recommending approval of Project Button
Page 43
5B-2 Application of Pine Crest Preparatory
School, Inc. for the issuance of the County’s Industrial Development Revenue
Bonds
C. FACILITIES DEVELOPMENT AND OPERATIONS
Page 44
5C-1 Civic site cash-out payment from 13FH Palm
Beach, LP
BOARD
APPOINTMENTS (Page 45)
STAFF COMMENTS
Page 46
7A-1 Board directive update
COMMISSIONER COMMENTS (Page 47)
MATTERS BY THE PUBLIC –
2:00 P.M. (Page 48)
ADJOURNMENT (Page 49)
MARCH 10, 2020
A. ADMINISTRATION
1. Staff recommends
motion to approve: an amendment to an Interlocal
Agreement with Broward, Miami-Dade, and Monroe Counties for the cost share
support of services for the Southeast Florida Regional Climate Change Compact. SUMMARY:
This item
amends an existing Interlocal Agreement (ILA) with Broward, Miami-Dade, and
Monroe Counties that provides a single fiscal agent overseeing a contract with
the non-profit Institute for Sustainable Communities for the continuation of
staffing coordination, project management, and facilitation services for the
Southeast Florida Regional Climate Change Compact (Compact). The amendments to
the ILA will increase Palm Beach County’s fiscal year (FY) 2020 contribution
from $50,000 to $62,500, and FY 2021 contribution from $12,500 to $37,500. It
will also create a new Compact Leadership Committee (CLC) for the Compact. The
CLC will consist of one designated representative from each of the four Compact
member counties, and will be subject to Florida’s Sunshine Law. Additionally,
Palm Beach County’s contact information will be updated. Approval of this item
advances and reaffirms Palm Beach County’s commitment to climate resilience
planning and regional coordination. Countywide (RPB)
2. Staff recommends
motion to approve:
A) an expenditure of an additional $97,000 to complete the basketball court expansion
projects in the Limestone Creek and San Castle CCRT areas’ neighborhood parks;
B) an interdepartmental budget transfer of $97,000 from the Office of
Community Revitalization (OCR) CCRT Recoup Fund, $48,700 to the Limestone Creek basketball court
expansion project and $48,300 to the San Castle
basketball court expansion project; and
C) a budget amendment of $97,000 in the Facilities
Development and Operations Department (FDO) Public Building Improvement Fund to
recognize the transfer of $48,700 for the Limestone Creek basketball court
expansion project and $48,300 for the San Castle basketball court expansion
project.
SUMMARY: On July 10, 2018, the Board of County
Commissioners approved the allocation of Community Development Block Grants
funds in the total amount of $300,000 for the expansion of and related
improvements to the existing basketball courts in the Limestone Creek and San
Castle neighborhood parks. Approval of
this interdepartmental budget transfer is needed to reimburse FDO for the
implementation of the projects. The budget amendment is required to recognize
and appropriate the transfer. Districts 1 & 7 (HH)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting
Type Meeting
Date
Regular September 10, 2019
Regular October
8, 2019
Regular October
22, 2019
Joint Sunshine Board Meeting November 21, 2019
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
B. CLERK
& COMPTROLLER (Cont’d)
4. Staff recommends
motion to receive and file:
change orders, work task orders, minor contracts, final payments and
other items approved by the Contract Review Committee and by the department
heads for the Engineering Department; Facilities Development and Operations
Department; Water Utilities Department; Environmental Resources Management
Department; and the Department of Airports during June 2018. Countywide
5. Staff recommends
motion to receive and file: a list of
Clerk & Comptroller Finance Department records which have been converted to
an electronic format. SUMMARY: These records have been
converted from paper to an electronic format. The electronic records will be
maintained according to their required retention schedule under the State of
Florida’s General Records Schedule GSI-SL for State and Local Government
Agencies per Chapter 119 and Chapter 257, Florida Statutes.
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends motion to:
A) adopt a resolution to authorize the conveyance of one fee simple parcel designated as Parcel 101, recorded in Official Record Book 31017, page 726, necessary for the construction of intersection improvements at Blue Heron Boulevard and Australian Avenue (Project) to the Florida Department of Transportation (FDOT); and
B) approve a Palm Beach County (County) deed to convey to FDOT Parcel 101 for the Project.
SUMMARY: Adoption of this resolution will authorize a County deed to convey Parcel 101 to FDOT for the Project. The County is building an eastbound right turn lane on Blue Heron Boulevard at Australian Avenue. Blue Heron Boulevard/SR 708 is an FDOT road. FDOT has requested that Parcel 101 be conveyed free and clear of all encumbrances and rights of entry. Now that the construction for the right turn lane is ready to commence, the permit from FDOT requires the County to convey Parcel 101 to FDOT. In accordance with Palm Beach County ordinance (2009-052), a supermajority vote (5 votes) is required by the Board of County Commissioners (BCC) for all transfers of fee simple real property that requires BCC approval. District 7 (YBH)
2. Staff recommends
motion to approve: an annual traffic loop contract with AUM
Construction, Inc. (AUM) in an amount not to exceed $1,000,000. SUMMARY: Approval of this contract will provide for
construction of traffic detection loops on an as needed basis. A waiver of
affirmative procurement initiatives was approved by the Office of Equal
Business Opportunity (OEBO) on April 23, 2019. The OEBO is granting this waiver
based upon the determination that sufficient qualified Small Minority Women
Business Enterprises providing the goods or services required by the contract
are unavailable in Palm Beach County despite every reasonable attempt to locate
them. AUM was the lowest, responsive bidder of two bidders. AUM is a Palm Beach
County based Small Business Enterprise company. Bids were received by the Engineering
Department on October 1, 2019. This contract will be in effect for 12
months from the date of approval by the Board of County Commissioners (BCC) and
may be extended by the BCC for a defined period of time, not to exceed 36
months total contract time. Countywide (YBH)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING & PUBLIC WORKS
(Cont’d)
3. Staff recommends motion to approve: a subordination of utility interests and agreement for reimbursement for future additional facility relocations with Florida Power & Light Company (FPL) on a parcel of land located on Haverhill Road at Okeechobee Boulevard. SUMMARY: Approval of the subordination agreement will subordinate FPL’s utility easement interests and allow Palm Beach County (County) to accept a warranty deed for additional right-of-way. As part of the development conditions associated with the Good Samaritan Medical Center, the property owners are required to provide the County with 11 feet of additional right-of-way on Haverhill Road, south of Okeechobee Boulevard. This right-of-way is encumbered by an FPL utility easement. The subordination agreement requires FPL to relocate any facilities it may have from the dedicated right-of-way, when and if requested by the County, and requires the County to pay for reasonable relocation costs of said facilities. FPL has negotiated their subordinations to not include the indemnity provision associated with PPM CW-F-049. This has been reviewed by the County Attorney’s office and Risk Management. District 2 (YBH)
4. Staff recommends motion to approve: Supplement No. 5 (supplement) in the amount of $434,162.86, to the professional services contract dated December 15, 2016 with AE Engineering, Inc. (AEE) for construction engineering and inspection (CEI) services for the bridge rehabilitation of the Camino Real Road / Boca Club Bridge over the Intracoastal Waterway project (Project). SUMMARY: Approval of this supplement will provide CEI services to cover additional CEI time required due to the extended construction time of the project and will increase the contract value from $2,051,542 to $2,485,704.86. The extended CEI services timeframe was from August 10, 2019 to November 4, 2019. The solicitation for design professionals was advertised on June 19, 2016 and June 26, 2016, prior to the effective date of the Equal Business Opportunity Ordinance and pursuant to the Small Business Enterprise (SBE) Ordinance. The SBE goal for all contracts was 15%. AEE proposed 3% SBE participation. The SBE participation for this supplement is 0%. Their cumulative SBE participation to date including this supplement is 2.81%. AEE made every effort to meet the 3% SBE goal with its team; however, they were unable due to unavailability of staff or inability to perform work requested. AEE was forced to cover the needs of the project with other teaming partners on the project or cover the required work themselves. In addition, the final CEI contract amount was increased due to changes incorporating specialty engineering (balancing of the bascule leaves and inspection of the bascule bridge specific electrical components) not available within the scope of services provided by the SBE partners. Palm Beach County anticipates recovering a portion of those costs after conclusion of final close out of the construction contract. AEE’s corporate office is located in Jacksonville, Florida, and they also have an office located in Palm Beach County. District 4 (YBH)
5. Staff recommends motion to approve: a subordination of utility interests and agreement for reimbursement for additional facility relocations with Florida Power & Light Company (FPL) on a parcel of land located on SW 8th Street at SW 65th Avenue. SUMMARY: Approval of the subordination agreement will subordinate FPL’s utility easement interests and allow Palm Beach County (County) to accept a warranty deed for additional right-of-way. As part of the development conditions associated with Boca Dunes, the property owners are required to provide the County with 20 feet of right-of-way on SW 8th Street. This right-of-way is encumbered by an FPL utility easement. The subordination agreement requires FPL to relocate any facilities it may have from the dedicated right-of-way, when and if requested by the County, and requires the County to pay for reasonable relocation costs of said facilities. The property owners have provided $12,000 to the County for those future costs. FPL has negotiated their subordinations to not include the indemnity provision associated with PPM CW-F-049. This has been reviewed by the County Attorney’s office and Risk Management. District 5 (YBH)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING & PUBLIC WORKS
(Cont’d)
6. Staff recommends
motion to:
A) adopt a resolution to approve District Four
Amendment Number Two to the State of Florida Department of Transportation
(FDOT) Landscape Memorandum of Agreement (Amended LMOA) to extend the limits
for landscaping improvements (Improvements) on State Road 7/US 441 (SR7) from
Mile Post 6.076 to Mile Post 8.531 (Project);
B) approve the Amended LMOA
with the FDOT for the Project; and
C) approve an agreement with Boca Raton Associates, VII,
LLP (Developer) regarding Landscaping and Irrigation within FDOT Right-of-Way
on SR7 requiring the Developer to install and maintain Improvements from Mile
Post 6.076 to Mile Post 6.624, as stipulated by the Resolution and Amended
LMOA.
SUMMARY: Adoption of the resolution approving Amended
LMOA will obligate Palm Beach County (County) to continue maintaining the
existing Improvements and grassy areas of the FDOT Landscape Memorandum of
Agreement (LMOA) R2017-1666 dated December 1, 2017, and Amendment One to the
LMOA R2019-0721 dated June 21, 2019, and to include the additional limits from
Mile Post 6.076 to Mile Post 6.624. Approval of the Agreement with the
Developer will delegate all of the County’s obligations between Mile Post 6.076
to Mile Post 6.624 to the Developer. The Improvements are located along SR7
just south of Atlantic Avenue. District 5 (YBH)
7. Staff recommends
motion to approve: Work Order 2018051-94 in the amount of
$975,000 to mill and resurface Prosperity Farms Road from Allamanda
Drive to Hood Road utilizing Palm Beach County’s (County) annual asphalt
milling and resurfacing contract R2018-1533 (Contract) with Ranger Construction
Industries, Inc. (Ranger). SUMMARY:
Per County PPM CW-F-050, this work order exceeds the $200,000 threshold for
staff approvals of work orders to annual contracts, thus requiring approval
from the Board of County Commissioners (BCC).
Approval of this work order will allow the contractual services
necessary to construct the improvement. Prior to this work order, approximately
$16 million of Ranger’s $31.4 million Contract has been spent or encumbered. On
October 16, 2018, the BCC approved the Contract with Ranger to provide milling
and resurfacing of County roadways for countywide projects. The Contract was
renewed on October 22, 2019 with a 15% mandatory Small Business Enterprise
(SBE) goal set as the Affirmative Procurement Initiative. Due to unavailability
of applicable certified SBE subcontractors, the Office of Equal Business
Opportunity issued a waiver on January 17, 2020 that reduced the mandatory SBE
participation to 5% for the remainder of the current contract term. Ranger
agreed to 5% SBE participation for this work order. The minority contractor
that Ranger was using to achieve the target 15% SBE for milling has graduated
out of the program. Approval of this
work order will result in a cumulative SBE participation of 13.3% for all the
work orders issued under the Contract. District 1 (YBH)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING & PUBLIC WORKS
(Cont’d)
8. Staff recommends
motion to approve: Work
Order 2018051-93 in the amount of $717,000 to mill and resurface Lyons Road
from the Hillsboro Canal to Boca Lago Boulevard utilizing Palm Beach County’s
(County) annual asphalt milling and resurfacing contract R2018-1533 (Contract)
with Ranger Construction Industries, Inc. (Ranger). SUMMARY: Per County
PPM CW-F-050, this work order exceeds the $200,000 threshold for staff
approvals of work orders to annual contracts, thus requiring approval from the
Board of County Commissioners (BCC). Approval of this work order will allow the
contractual services necessary to construct the improvement. Prior to this work
order, approximately $17 million of Ranger’s $31.4 million Contract has been
spent or encumbered. On October 16, 2018, the BCC approved the Contract with Ranger
to provide milling and resurfacing of County roadways for countywide projects.
The Contract was renewed on October 22, 2019 with a 15% mandatory Small
Business Enterprise (SBE) goal set as the Affirmative Procurement Initiative.
Due to unavailability of applicable certified SBE subcontractors, the Office of
Equal Business Opportunity issued a waiver on January 17, 2020 that reduced the
mandatory SBE participation to 5% for the remainder of the current contract
term. Ranger agreed to 5% SBE participation for this work order. The minority
contractor that Ranger was using to achieve the target 15% SBE for milling has
graduated out of the program. Approval of this work order will result in a
cumulative SBE participation of 11.9% for all the work orders issued under the
Contract. This project is funded through
the infrastructure sales tax. District 5 (YBH)
9. Staff recommends
motion to receive and file: a
construction agreement, dated November 21, 2019, with the Florida Department of
Transportation (FDOT) for the construction of an exclusive right turn lane on
the north approach of the intersection of SR 786 (PGA Boulevard) and Military
Trail. SUMMARY: This agreement is being submitted to the
Clerk & Comptroller of Palm Beach County in accordance with Countywide PPM
CW-O-051. The construction includes the addition of a southbound right turn lane
on the north approach of Military Trail, milling and resurfacing of pavement,
installation of new mast arm signalization and lighting, sidewalks and ADA
ramps. This agreement was approved by the Deputy County Engineer as a delegated
authority in accordance with R2013-1117 on October 30, 2019, and subsequently
executed by FDOT on November 21, 2019. District 1 (YBH)
10. Staff recommends
motion to receive and file: a
construction agreement with the Florida Department of Transportation (FDOT) for
the construction of the Okeechobee Boulevard and Jog Road intersection
improvements. SUMMARY: This agreement is being
submitted to the Clerk & Comptroller of Palm Beach County in accordance
with Countywide PPM CW-O-051. The agreement was approved by the Deputy
County Engineer as a delegated authority in accordance with R2013-1117 on
November 18, 2019, and subsequently executed by the FDOT on December 5, 2019. The construction includes the extension of
the existing westbound dual left turn lanes on Okeechobee Boulevard at Jog Road. District 2 (YBH)
D. COUNTY
ATTORNEY
1. Staff recommends motion to receive and file: Amendment No. 1 to agreement between Palm Beach County and Municipal Code Corporation (MCC) exercising the first renewal option and extending the expiration date of the agreement to August 1, 2021. SUMMARY: On August 7, 2017, the County entered into the agreement with MCC, whereby MCC provides ordinance codification and loose leaf supplement services. The agreement’s initial three year term expires on August 1, 2020. The Amendment, which was executed by the County’s Purchasing Director under her signature authority, extends the expiration date to August 1, 2021. The agreement may be renewed for one additional 12 month period. Countywide (DB)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
D. COUNTY ATTORNEY (Cont’d)
2. Staff recommends motion to approve: a settlement agreement, inclusive of attorney’s fees and costs, in the total amount of $70,000 in the personal injury action styled Maria Castellano-Lopez v. Palm Beach County, Case Number 502019CA004358XXXXMB(AF). SUMMARY: This is a personal injury lawsuit arising from a motor vehicle collision involving a Palm Tran bus and vehicle occupied by Plaintiff, Maria Castellano-Lopez. Plaintiff suffered shoulder, knee, and ankle injuries, and underwent ankle surgery. Countywide (RF)
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: a
Letter of Agreement with the State of Florida Department of Health (FDOH) in
which the Board of County Commissioners (BCC) agrees that the Needle Exchange
Program (NEP) established by The Palm Beach County Infectious Disease
Elimination Ordinance (R2019-026) will operate in accordance with the requirements
of Section 381.0038(4), Florida Statutes (2019). SUMMARY: In July of 2019, the BCC adopted the Infectious Disease
Elimination Ordinance pursuant to Section 381.0038(4), Florida Statutes (2019),
the State’s Infectious Disease Elimination Act (IDEA). As required by the IDEA,
the County’s ordinance contains conditions precedent to establishing an NEP in
the County. The first of those conditions precedent requires the BCC to
establish a Letter of Agreement with the FDOH in which the BCC agrees that the
NEP will operate in accordance with the requirements of the IDEA. The Letter of
Agreement between the FDOH and the County satisfies this condition precedent. No County funds are required for the
operation of the needle exchange program, as they are expressly prohibited by
IDEA. Countywide (HH)
F. AIRPORTS
1. Staff recommends
motion to receive and file: an
Extension of Time to the Joint Participation Agreement (JPA) with the Florida
Department of Transportation (FDOT) to Upgrade Access Roadway Signage and
Landscaping at Palm Beach International Airport, Financial Project Number
430992-1-94-01 approved by the Board on March 22, 2016 (R2016-0330 and R2016-0331),
until May 31, 2021. SUMMARY: The
Extension of Time extends the availability of grant funding to allow for the
continuation of project activities at said airport. Delegation of authority for
execution of the Extension of Time to the JPA with the FDOT was approved by the
Board on October 18, 2011 (Agenda Item No. 3F11). Countywide (AH)
2. Staff recommends
motion to receive and file: a License Agreement with Atlantic Aviation
– West Palm Beach, LLC (Atlantic), commencing October 1, 2019 and expiring
October 31, 2019, with automatic month-to-month renewals through September 30,
2022, unless terminated; providing for the use of approximately 17,400 square
feet of ground area adjacent to Perimeter Road on the south side of Palm Beach
International Airport (PBI) for the parking of vehicles in connection with Atlantic’s
operations at PBI, for payment of license fees in the amount of $1,000 per
month. SUMMARY: Atlantic requires
additional ground area for overflow vehicle parking for their customers.
Delegation of authority for execution of the standard County agreement above
was approved by the BCC in R2007-2070. Countywide (AH)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
3. Staff recommends
motion to receive and file: a Consent to Sublease (Consent), consenting
to the sublease by Jet Aviation Associates, Ltd. (Jet) to Prospect Hotel
Advisors, LLC, for space on Jet’s leasehold at the Palm Beach International
Airport (PBI), effective December 1, 2019. SUMMARY:
Jet provides fixed base
operator services at PBI pursuant to a Lease Agreement (R99-2239), as amended,
with the County. The Lease Agreement allows Jet to sublease space subject to
the County’s consent. Delegation of
authority for execution of the standard form consent to sublease was approved
by the Board in R94-1453. Countywide
(AH)
4. Staff recommends
motion to receive and file: a License
Agreement with Drive Shack Palm Beach LLC (Drive Shack), commencing December
19, 2019, and expiring on January 12, 2020, unless terminated earlier,
providing for the use of a ground area on Perimeter Road at the Palm Beach
International Airport (PBI) in connection with Drive Shack’s operations at PBI,
for payment of license fees in the amount of $50 per day. SUMMARY: Drive Shack leases
ground area at PBI and operates a golf-related entertainment venue pursuant to
a Development Site Lease Agreement (R2017-0939, as amended) and has requested
an area for their employees to use for temporary overflow parking to support
Drive Shack’s peak season operation.
Drive Shack used the area for a total of 11 days, from December 19, 2019
through December 29, 2019. Delegation of
authority for execution of the standard County agreement above was approved by
the BCC in R2007-2070. Countywide (AH)
5. Staff recommends
motion to receive and file: a License
Agreement with Enterprise Leasing Company of Florida, LLC (Enterprise),
commencing October 1, 2019 and expiring October 31, 2019, with automatic
month-to-month renewals through September 30, 2022, unless terminated;
providing for the use of approximately 185,850 square feet of ground area on 5th
Street located north of Belvedere Road for the overflow parking of vehicles in
connection with Enterprise’s rental car operations at the Palm Beach
International Airport (PBI), for payment of license fees in the amount of
$13,164.38 per month. SUMMARY: Enterprise
uses the property for overflow parking in support of their rental car operation
at PBI. Delegation of authority for execution of the standard County agreement
above was approved by the BCC in R2007-2070. Countywide (AH)
6. Staff recommends
motion to receive and file:
A) Non-signatory Airline Agreement (Airline
Agreement) with Allegiant Air LLC (Allegiant), commencing October 18, 2019,
terminating September 30, 2020, and automatically renewing annually thereafter
unless canceled; providing for Allegiant to provide commercial air service at
the Palm Beach International Airport (PBI); and provides for the lease of 279
square feet of ticket counter space and 113 square feet of ticket office space
at the PBI terminal building, for payment of rental in the amount of $26,810.27,
from the date of rental commencement for each space through September 30, 2020;
and
B)
Airline Service
Incentive Program Participation Agreement (Incentive Agreement) with Allegiant,
providing for waiver of landing fees from November 1, 2019, through November
30, 2021, for flights from Asheville, NC; Cincinnati, OH; Concord, NC;
Indianapolis, IN; Pittsburgh, PA; and Knoxville, TN.
SUMMARY: The Airline Agreement permits Allegiant to operate at PBI and to lease
ticket counter space and office space for their operations. The Incentive
Agreement waives landing fees for certain flights. Delegation of authority for
execution of the standard form Non-signatory Airline Agreement was approved by
the Board in R2019-1156. Delegation of authority for execution of the standard
Airline Service Incentive Agreement was approved by the Board in R2014-0251. Countywide
(AH)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
7. Staff recommends
motion to receive and file: a License Agreement with Airport Terminal
Services, Inc. (ATS), commencing October 1, 2019 and expiring October 31, 2019,
with automatic month-to-month renewals through September 30, 2022, unless
terminated; providing for the use of approximately ten square feet of space at
the Palm Beach International Airport (PBI) terminal building, for payment of
monthly license fees in the amount of $63.20. SUMMARY: An increasing
number of airlines do not accept cash payments by passengers for
checked-baggage fees and other costs.
ATS will use the space, consisting of two 5-square foot locations
located on the ticketing level of the PBI terminal building, for two
self-service kiosks that convert cash to prepaid credit cards. Delegation of authority for execution of the
standard County agreement above was approved by the BCC in R2007-2070. Countywide
(AH)
8. Staff recommends
motion to receive and file: a Terminal Space Lease Agreement
(Agreement) with FSM Group, LLC (FSM), for the lease of approximately 192
square feet of office space at the Palm Beach International Airport (PBI) terminal
building, commencing October 1, 2019, and terminating on September 30, 2020,
with automatic year-to-year renewals, for payment of rent in the initial amount
of $14,561.28 per year. SUMMARY: FSM conducts aircraft fueling operations at
PBI and is leasing the space in the operations area of Concourse C of the PBI
terminal building. Delegation of authority for execution of the standard form
Terminal Space Lease Agreement was approved by the Board pursuant to
R2018-0995. Countywide (AH)
9. Staff recommends
motion to receive and file: a first
amendment to Signatory Airline Agreement with JetBlue Airways Corporation
(JetBlue), adding an additional gate, with associated holdroom
space, to JetBlue’s leasehold at the Palm Beach International Airport (PBI)
terminal building, effective January 8, 2020, for payment of rent in the
initial amount of $99,234 per year. SUMMARY:
The first amendment adds gate C10 with 1,800 square feet of associated holdroom space to JetBlue’s leasehold, effective January 8,
2020. Delegation of authority to agree to modifications of an airline’s
leasehold premises, as provided in this First Amendment, was approved by the
Board in R2019-1155. Countywide (AH)
10. Staff recommends
motion to receive and file: a General Aeronautical Services Permit
(Permit) with CRJ Aviation, LLC (CRJ), commencing November 14, 2019,
terminating on September 30, 2020, and automatically renewing on an annual
basis each October 1st unless canceled. SUMMARY: The Permit authorizes CRJ to provide support
services to airlines operating at the Palm Beach International Airport (PBI),
for payment of service fees in the amount of 7% of gross revenues derived from
non-signatory airlines. Delegation of authority for execution of the standard
form Permit above was approved by the Board in R2010-0708. Countywide
(AH)
11. Staff recommends
motion to receive and file: a License
Agreement (Agreement) with The Morganti Group, Inc. (Morganti), providing for the use of office and storage
space at the Palm Beach International Airport (PBI) associated with various
projects at PBI, commencing October 1, 2019 and terminating on October 31,
2019, with automatic month-to-month renewals, without charge. SUMMARY: Morganti
is a contractor for the County, responsible for various projects at PBI, and
the office and storage space will be used for support of these projects. The Agreement provides for automatic monthly
renewals, provided no renewal shall extend beyond September 30, 2022.
Delegation of authority for execution of the standard form Agreement was
approved by the Board in R2007-2070. Countywide (AH)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
12. Staff recommends
motion to receive and file:
A) Signatory Airline Agreement with
American Airlines, Inc., commencing October 1, 2019, and terminating September
30, 2024;
B) Signatory Airline Agreement with Bahamasair Holdings Limited, Inc., commencing October 1,
2019, and terminating September 30, 2024;
C) Signatory Airline Agreement with Delta
Air Lines, Inc., commencing October 1, 2019, and terminating September 30,
2024;
D) Signatory Airline Agreement with JetBlue
Airways Corporation, commencing October 1, 2019, and terminating September 30,
2024;
E) Signatory Airline Agreement with
Southwest Airlines Co., commencing October 1, 2019, and terminating September
30, 2024; and
F) Signatory Airline Agreement with United
Airlines, Inc., commencing October 1, 2019, and terminating September 30, 2024.
SUMMARY: The Signatory Airline Agreements
(Agreements) allow major air carriers to operate at the Palm Beach
International Airport (PBI), and provide for the lease of ticket counter, holdroom and operations space at the PBI terminal building.
The Agreements expire on September 30, 2024, and may be extended to September
30, 2026. Delegation of authority for
execution of these standard form Agreements was approved by the Board in
R2019-1155. Countywide (AH)
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to approve: a negotiated settlement offer in the amount of $30,000 for the full
satisfaction of a code enforcement lien that was entered against Josefa Ramos & Francisco P. Ramos on August 5, 2009. SUMMARY: The Code Enforcement Special
Magistrate (CESM) entered orders on September 5, 2007 and October 1, 2008, for
the property owned by Josefa Ramos &
Francisco P. Ramos giving them until
February 3, 2009 to bring their property located at 1430 N. Stacy Street, West
Palm Beach into full code compliance. The property had been cited for:
1) converting a structure permitted as a single-family dwelling into a
multi-family dwelling (i.e. triplex) without the proper permits and zoning approvals;
2) converting a structure permitted as a game room into a multi-family dwelling
(i.e. duplex) without the proper permits and zoning approvals; and 3)
converting a structure permitted as a working/storing room/dog house into a
habitable accessory dwelling structure without the proper permits and zoning
approvals. Compliance with the CESM’s
Order was not achieved by the ordered compliance date and a fine in the amount
of $50 per day was imposed. The CESM then entered a claim of lien against Josefa Ramos and Francisco P. Ramos on August 5, 2009. The fine stopped on November 26, 2012 due to the
change of ownership. The Code Enforcement Division issued an affidavit of
compliance for the property on July 13, 2015 stating that the cited code
violations had been fully corrected as of July 10, 2015. The total accrued lien
amount through November 26, 2012, the date on which the Ramos’s lost the
property to foreclosure, totaled $64,560.60. Mr. & Mrs. Ramos have agreed to pay Palm Beach County $30,000,
(46%) for full settlement of their outstanding code enforcement lien. District
2 (SF)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff
recommends motion to approve: annual contracts with the following
contractors for Heating, Ventilation and Air Conditioning (HVAC) services on an
as needed basis through January 6, 2025.
Contractor Status
SBE or Non-SBE
A) Air Mechanical & Service Corp. Non-Local
Non-SBE
B) Commercial Cooling Concepts, Inc. Local
SBE
C) D.A.C. Air Conditioning Corp. Non-Local Non-SBE
D) E. C. Stokes Mechanical Contractor, Inc. Local Non-SBE
E) Koldaire Inc. Non-Local Non-SBE
F) Quantum Mechanical, LLC Local SBE
G) Sailfish Mechanical LLC Local Non-SBE
H) The Airtex Corporation Local SBE
I) Thermal Concepts, Inc. Non-Local Non-SBE
SUMMARY: On January 7, 2020, the Board approved the annual HVAC contract. The
work consists of HVAC services related to system and component installations,
upgrades, replacements, modifications and repairs. These contractors now join
the list of five already prequalified contractors for a total of 14 with a
contract expiration date of January 6, 2025. The specific requirements of the
work shall be determined by individual work orders issued against this annual
contract. These contracts are five year indefinite-quantity contracts with a
maximum cumulative value of $5,000,000 across all prequalified contractors.
Work is to be awarded as work orders on a lump-sum, competitively bid basis
across all prequalified contractors. Contractors are allowed to qualify at any
time and be added to this annual contract. Projects $100,000 and over are
advertised on the vendor self-service website while projects $200,000 and over
are also advertised in the newspaper. Projects under $100,000 are bid among the
pool of pre-qualified contractors (currently 14 have pre-qualified) and for
projects over $100,000, the bidding pool is expanded to include any additional
bidders responding to the specific project advertisement that submit a
qualification application at least ten days before the bid due date. The HVAC
annual contract was presented to the Goal Setting Committee on August 21, 2019
and the Committee established Affirmative Procurement Initiatives of sheltered
market for projects under $100,000 (when at least three SBE are qualified under
the annual contract) or a Small Business Enterprise contractor will be given a
price preference if their bid is within 10% of the lowest non-small business
bid. Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE)
participation will be identified on each work order, and will be tracked
cumulatively for each work order issued. Current cumulative S/M/WBE participation
for all work orders to-date under the HVAC Annual is 81.38%. (Capital
Improvements) Countywide (LDC)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
2. Staff recommends
motion to approve: continuing contracts with three firms to provide
Asbestos and Industrial Hygiene Consulting services on an as needed basis
through February 10, 2025.
Consultant Status SBE
or Non-SBE
A) Gaudet Associates, Inc. Local SBE
B) GFA International, Inc. Local Non-SBE
C) Partner Engineering and Science, Inc. Local Non-SBE
SUMMARY: The purpose of these continuing contracts is to pre-select consultants
to perform asbestos and industrial hygiene consulting services for various
capital improvement/renovation/maintenance projects countywide. The projects to
be assigned will have a construction value less than $2,000,000 or study
activity limited to $200,000. Consultant fees will be negotiated on an
individual basis for the identified projects. These contracts will be for five
years. This continuing contract was solicited pursuant to the requirements of
the Equal Business Opportunity Ordinance. This continuing contract was
presented to the Goal Setting Committee on August 7, 2019, and the Committee
established an Affirmative Procurement Initiative of a Small Business
Enterprise (SBE) evaluation preference for the selection of the consultants.
The Committee did not establish a mandatory SBE subcontracting goal for this
continuing contract since the only anticipated subcontracting opportunity is
for laboratory testing services where there is currently no SBE availability. Gaudet Associates, Inc., which is an SBE, committed to an
SBE participation goal of 100%, GFA International, Inc. did not commit to an
SBE participation goal and Partner Assessment Corporation d/b/a Partner
Engineering and Science, Inc. committed to an SBE participation goal of 15%.
Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE) participation
will be identified on each consultant services authorization (CSA), and will be
tracked cumulatively over all CSA issued under the contract. (Capital
Improvements Division) Countywide (LDC)
3. Staff recommends
motion to receive and file: Task Order No. 1 with Kast Construction
Company LLC for pre-construction services for the Supervisor of Elections
Production Facility in the amount of $5,075.64.
SUMMARY: On November 19, 2019, via Agenda Item 3H-3, the Board of
County Commissioners (BCC) authorized the County Administrator or designee,
which in this case shall be the Director of Facilities Development &
Operations, to execute Task Order No. 1 in an amount not to exceed $200,000.
Task Order No. 1 authorized Kast Construction Company LLC to complete
preconstruction services, which includes constructability reviews and cost
estimating services as part of the Comparative Study and project development
phase. The task order was fully executed on behalf of the BCC by the Director
of the Facilities Development and Operations Department. In accordance with the
County Policy and Procedures Manual (PPM) CW-O-051, all delegated contracts,
agreements and grants must be submitted by the initiating Department as a
receive and file agenda item. The solicitation for a Construction Manager (CM)
was advertised on July 21, 2019 according to the requirements of the Equal
Business Opportunity (EBO) Ordinance. On June 5, 2019, the Goal Setting
Committee established an Affirmative Procurement Initiative (API) awarding up
to 15 evaluation points for a Small Business Enterprise plan and a CM/SBE
partnering incentive. The CM is not a certified Small/Minority/Women-owned
Business Enterprise (S/M/WBE). The CM has partnered with All-Site Construction
Inc., an MBE CM for services in an amount no less than 15% of the CM fee and
overhead/profit earned by the CM. The CM has also engaged L.B. Limited &
Associates Inc., a Minority Business Enterprise, for small business outreach
and SBE management and compliance. There is no SBE participation included in
Task Order No.1. The CM is on notice that the Guaranteed Maximum Price issued
pursuant to this contract will be subject to the requirements of the EBO
ordinance including requesting API be set prior to bidding the subcontracts.
The CM is a Palm Beach County Business. Funding for this project is from the
Public Building Improvement Fund. (Capital Improvements Division) Countywide/District
7 (LDC)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to receive and file: Amendment No. 1 to the continuing
construction manager (CM) contract (R2018-1162) with All-Site Construction
Inc., establishing a Guaranteed Maximum Price (GMP) for the Supervisor of
Elections (SOE) Interior Renovations project, in the amount of $367,118.30 for
a period of 45 days from notice to proceed. SUMMARY: On August 14, 2018,
the Board approved the continuing CM contract with All-Site Construction Inc.
to provide construction management services for capital projects under
$2,000,000 associated with Palm Beach County’s Emergency Operations Center,
Four Points Facility and SOE Facility. On November 5, 2019, via Agenda Item
4C-1, the Board of County Commissioners (BCC) authorized the County
Administrator or designee, which in this case shall be the Director of
Facilities Development & Operations, to execute Amendment No. 1 in an
amount not to exceed $400,000. Amendment No. 1 authorized All-Site Construction
Inc., to establish a GMP for modifications to the Supervisor of Elections
Administration Facility located at 240 South Military Trail West Palm Beach.
The work consists of the addition of new modular work stations, two offices,
upgrading the entry door for compliance with the Americans with Disabilities
Act, new electrical wiring for the work stations, and a new lobby service counter.
The amendment was fully executed on behalf of the BCC by the Director of the
Facilities Development and Operations Department effective as of November 5,
2019. In accordance with the County
Policy and Procedures Manual CW-O-051, all delegated contracts, agreements and
grants must be submitted by the initiating Department as a receive and file
agenda item. The CM was selected pursuant to the Small Business Enterprise
(SBE) Ordinance but this GMP having been initiated after January 1, 2019, is
subject to the requirements of the Equal Business Opportunity Ordinance. The
continuing CM contract was presented to the Goal Setting Committee on February
20, 2019 and an Affirmative Procurement Initiative of 20% SBE participation was
applied. The CM is a minority business enterprise. SBE participation on this amendment
is 74.07%. To date the CM has achieved 75.5% SBE participation. The CM is a
local business. Funding for this project is from the Public Building
Improvement Fund. (Capital Improvements Division) Countywide/ District 2
(LDC)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
5. Staff recommends
motion to approve: an annual contract with the following contractor for
Low Voltage services on an as-needed basis through September 12, 2021.
Contractor Status SBE or
Non-SBE
One Call Florida, Inc. Local SBE
SUMMARY: On September 13, 2016, the Board approved the annual Low Voltage
contract. The work consists of low voltage construction services associated
with repairs, improvements and renovations to county properties on an as needed
basis. The contractor now joins the list of 21 already prequalified contractors
for a total of 22 with a contract expiration date of September 12, 2021. The
specific requirements of the work shall be determined by individual work orders
issued against this annual contract. This is a five year indefinite-quantity
contract with a maximum cumulative value of $5,000,000 across all prequalified
contractors. Work is to be awarded as work orders on a lump-sum, competitively
bid basis across all prequalified contractors. Contractors are allowed to
qualify at any time and be added to this annual contract. Projects $100,000 and
over are advertised on the vendor self-service website while projects $200,000
and over are also advertised in the newspaper. Projects under $100,000 are bid
among the pool of pre-qualified contractors (currently 22 have pre-qualified)
and for projects over $100,000, the bidding pool is expanded to include any
additional bidders responding to the specific project advertisement that submit
a qualification application at least ten days before the bid due date. The Low Voltage
annual contract was presented to the Goal Setting Committee on January 2, 2019
and the committee established an Affirmative Procurement Initiative of price
preference for Small Business Enterprise contractors if their bid is within 10%
of the lowest non-small business bid. Actual Small/Minority/Women Owned
Business Enterprise (S/M/WBE) participation will be identified on each work
order, and will be tracked cumulatively for each work order issued. Current
cumulative S/M/WBE participation for all work orders to-date under the Low
Voltage Annual is 51.62%. (Capital Improvements) Countywide (LDC)
6. Staff recommends
motion to receive and file: a Standard Equipment Use Agreement with Ric L. Bradshaw, Sheriff of Palm Beach County, Florida for
a period of January 16, 2020 through January 21, 2020, for the use of five
light towers for a 5k in the Village of Royal Palm Beach. SUMMARY: In accordance with County PPM CW-O-051,
all delegated contracts, agreements and grants must be submitted by the
initiating Department as a receive and file agenda item. This standard agreement
has been fully executed on behalf of the Board of County Commissioners (Board)
by the County Administrator or designee. The Equipment Use Agreement was
approved by the Board on October 1, 2013, Agenda 3H-2. This executed document
is now being submitted to the Board to receive and file. (FDO Admin) Countywide
(LDC)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff recommends
motion to receive and file:
A) a Standard License Agreement for Use of County-Owned Property for a
period of November 30, 2019 through January 10, 2020 with Friends of the Mounts
Botanical Garden, Inc., for the Gardens of light event (Mounts Botanical Gardens);
B) a Standard License Agreement for Use of County-Owned Property for a
period of January 9 to April 15, 2020 with United Way of Palm Beach County,
Inc., for tax preparation services, (West County Senior Center and Jupiter
Community Action Program Office); and
C) a Standard License Agreement for Use of
County-Owned Property for a period of February 24, 2020 through February 24,
2021 with Gloria Raya for Tai-Chi and Yoga classes (Mid-County Senior Center).
SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts,
agreements and grants must be submitted by the initiating Department as a receive
and file agenda item. The attached standard agreements have been fully executed
on behalf of the Board of County Commissioners (Board) by the County
Administrator or designee. The Standard License Agreements were approved in
accordance with R2010-0333, as amended and approved by the Board on October 1,
2013. These executed documents are now being submitted to the Board to receive
and file. (FDO Admin) Countywide (LDC)
8. Staff recommends
motion to approve: an Amended and Restated Interlocal Agreement
(Agreement) with Miami-Dade County (Miami-Dade), allowing for interoperable
communications through the countywide common talk groups of the County’s Public
Safety Radio System (County’s System) to Miami-Dade retroactively from April 1,
2019 through March 31, 2024. SUMMARY: This Agreement provides the terms and
conditions under which Miami-Dade can program into its radios and utilize the
countywide common talk groups for certain types of inter-agency communications.
This Agreement is intended to replace the Interlocal Agreement (R2014-0426)
between County and Miami-Dade, and adds the procedure to be followed to obtain
a Federal Shared Encryption Key for direct radio interoperability with Federal
Agencies. The County’s System will not
be utilized for routine operational communications by Miami-Dade. The terms of
the Agreement are standard and have been offered to all municipalities and
local branches of state and federal agencies and ambulance service providers
with 800 MHz trunked radio capabilities. There are no charges associated with
this Agreement. Miami-Dade is required
to pay all costs associated with Miami-Dade’s subscriber units and to comply
with the established operating procedures for the County’s System. This
Agreement provides for an initial term of five years with two renewal options,
each for a period of five years. This Agreement may be terminated by either
party, with or without cause, upon ten days prior written notice to the other
party. (ESS) Countywide (LDC)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
9. Staff recommends
motion to:
A) authorize the Clerk and
Comptroller to assign a unique resolution number to the construction management
(CM) contract with Kast Construction Company LLC (Kast) dated 11/15/16
recognizing the contract as “Board Approved” for implementation of all future
authorizations as the total contract value will exceed $200,000; and
B) approve Amendment No. 1 to the contract with Kast, in
the amount of $10,830,487 for the Palm Beach Sheriff Office (PBSO) Headquarters
(HQ) Exterior Hardening project establishing a Guaranteed Maximum Price (GMP)
for Construction Management Services for a period of 276 days from notice to
proceed.
SUMMARY: In 2014, Wantman Group, Inc. completed a
structural assessment of the PBSO HQ Building. The assessment determined that
the existing exterior walls, which were constructed of an exterior insulation
finish system, did not provide adequate protection against hurricane force
winds and needed to be hurricane hardened. The assessment additionally noted
that the existing hurricane shutters should be removed and the existing doors
and windows should be replaced with new windows and doors meeting hurricane
code requirements. Amendment No. 1 represents the first phase of construction
for the PBSO HQ Renovation project involving exterior hardening. Amendment No.
1 consists of hardening of the existing exterior wall and window systems
including new wall cladding to be installed for hurricane protection, adding
new reinforced concrete exterior walls and replacement of the existing roofing
system, which is at its end of life. Under the Facilities Development &
Operations Director’s authority to execute contracts, which do not exceed
$200,000, on November 15, 2016, the Director approved the CM contract with Kast
for construction management services for the PBSO Headquarters Renovation
multiphase project. Since that time, two task orders for pre-construction
services have been authorized in the total amount of $165,432. This contract
was awarded pursuant to the Small Business Enterprise (SBE) ordinance but this
GMP, having been initiated after January 1, 2019, is subject to the
requirements of the Equal Business Opportunity (EBO) ordinance. The
Construction Manager is not an SBE, but has partnered with All-Site
Construction Inc., an SBE CM. On May 1, 2019, prior to subcontractor
advertisement and bidding, the Goal Setting Committee applied an Affirmative
Procurement Initiative to the construction subcontracts of 25% SBE
participation, of which 10% must be a Minority Business Enterprise (MBE)
African American or Hispanic. On December 6, 2019, the Office of Equal Business
Opportunity authorized a partial waiver based on the CM’s good faith efforts
adjusting the requirement of 10% MBE participation (African American or
Hispanic) to reflect a reduced MBE subcontracting goal of 5.6% African American
or Hispanic. SBE participation on this amendment is 42.75% of which 5.6% is MBE
participation African American or Hispanic. To date the Construction Manager
has achieved 42.37% SBE subcontracting participation overall. The Construction
Manager is a Palm Beach County business. The funding source for this project is from
the Infrastructure Sales Tax Fund. (Capital Improvements Division) Countywide/District
2 (LDC)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
10. Staff recommends
motion to approve: Amendment No. 4 to the contract with Lebolo Construction Management, Inc. (R2018-1161) in the amount
of $650,000 for the Pahokee Gymnasium Renovation establishing a Guaranteed
Maximum Price (GMP) for construction management services for a period of 120
calendar days from the notice to proceed. SUMMARY: Amendment No. 4
authorizes construction management services for the renovation of the Pahokee
Gymnasium, located at 360 East Main Street. The proposed gymnasium is located
in an underserved area of Pahokee. The renovation of the gymnasium, which was
the old Pahokee High School Gymnasium, will allow the City to provide an indoor
recreational venue benefiting the residents of Pahokee. On May 7, 2019, the BCC
approved a budget transfer of $750,855 in the Housing and Community Development
Fund and a budget amendment of $750,855 in the Public Building Fund to
recognize the transfer (Agenda Item 3I-5). A Memorandum of Understanding has
been entered into between the Department of Housing and Economic Sustainability
and Facilities Development and Operations Department in order to complete the
project. Amendment No. 4 authorizes construction management services for the
interior modifications at Pahokee Gymnasium. Funding for this project has been
provided by DHES under a grant to the County through the Community Development
Block Grant (CDBG) Program from the U.S. Department of Housing and Urban
Development (HUD). The work was competitively solicited by Lebolo
Construction Management, Inc. utilizing the federal requirements provided by
DHES. Under the federal requirements, this project has a 22.4% minority and 6.9%
female participation goal established. After good faith efforts, Lebolo Construction Management, Inc. minority participation
for this amendment is a total of 10%, including 3% female participation. Under
the federal requirements, the goals are not mandatory providing the contractor
executed good faith efforts. Lebolo Construction
Management, Inc. is a Palm Beach County business with their main office located
in Boynton Beach. These are CDBG grant funds, which require no local match. (Capital
Improvements Division) District 6 (LDC)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
11. Staff recommends
motion to approve:
A)
a Deductive Change Order No. 5 to Amendment
No. 2 to the contract with The Morganti Group, Inc.
(R2017-0419) for ($1,683,000);
B)
a Termination Agreement for Amendment No. 2
terminating remaining scope of ($274,215); and
C)
Change Order No. 6 to
Amendment No. 1 to the contract with The Morganti
Group, Inc. (R2017-0419) in the amount of $1,408,785 for the Palm Tran South
Expansion project establishing an increase to the Guaranteed Maximum Price
(GMP) for construction management services for a period of 618 days from notice
to proceed unless amended by change order.
SUMMARY: On April 4, 2017, the County and the Construction Manager entered into
contract R2017-0419 for construction management at risk services (the Contract)
for the Palm Tran South Expansion Project No. 13202 (the Project), which the Contract
is still in full force and effect as supplemented and amended. On March 12,
2019, the County and the Construction Manager entered into Amendment No. 1 in
the amount of $22,527,000 using federal funds for the expansion and renovation
of the Palm Tran South Facility which includes the addition of approximately
28,000 sq. ft. of building space consisting of offices, locker rooms, training
center for bus operators, ancillary support space, a new 135 vehicle parking
lot for employees, and a new bus lift at the existing maintenance building.
Also, on March 12, 2019, the County and the Construction Manager entered into
Amendment No. 2 to the Contract in the amount of $1,683,000 using ad valorem
funds for work associated with the installation of Closed-Circuit Television,
Access Control, Fire Alarm, Audio/Video System, Intercom System, Tele-Data and
Cable Television systems for the Project. At the time of Amendment No. 2, the
County thought that many of these systems would not qualify for federal funding
due to concerns about Buy America requirements. However, the County has since
learned that much of the work under Amendment No. 2 does qualify for federal
funding and can comply with Buy America. Accordingly, Change Order No. 5
deducts from Amendment No. 2 the scope of work associated with those systems
that qualify for federal funding. Since the County does not intend to complete
the work remaining under Amendment No. 2, approval of the Termination agreement
will allow the County to terminate for convenience Amendment No. 2 and release
all obligations, claims, and demands whatsoever, arising either in law or
equity. As a result of the deductive Change Order No. 5 and the termination
agreement for Amendment 2, $1,683,000 in ad valorem funds will be unencumbered.
The scope of work deleted from Amendment No. 2, is to be added to Amendment No.
1 by means of Change Order No. 6 adding federal funds for this work. Approval
of Change Order No. 6 will increase the contract amount of Amendment No. 1 by
$1,408,785 to a new GMP amount of $23,935,785 and the entire project will now
be federally funded. (Capital Improvements Division) District 7 (LDC)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to:
A) approve an Impact Fee Affordable
Housing Assistance Program (IFAHAP) funding award in the amount of $314,446 to
HTG Banyan, LLC (HTG Banyan) for the Flagler Station project;
B) authorize the Mayor to
execute a Certificate of Award to be released to the recipient pursuant to
IFAHAP Guidelines;
C) approve a budget transfer of
$275,326 in Impact Fee Assistance Program – Roads Zone 2 to appropriate funds
for HTG Banyan;
D) approve a budget transfer of $25,160 in Impact Fee Assistance Program – Parks
Zone 2 to appropriate funds for HTG Banyan; and
E) approve a budget transfer of
$13,960 in Impact Fee Assistance Program – Public Building to appropriate funds
for HTG Banyan.
SUMMARY: On April 1, 2019, the Department of Housing and Economic Sustainability
issued a Notice of Funding Availability (NOFA) making $1,822,458 in IFAHAP
funding available from Palm Beach County’s Fiscal Year 2018 funding cycle. HTG Banyan submitted an application in
response to the NOFA published on April 15, 2019. Staff recommends that up to $314,446 in
impact fee assistance be provided to the Flagler Station project (Project). HTG
Banyan will be given assistance for Roads Zone 2 Impact Fees ($275,326), Parks
Zone 2 Impact Fees ($25,160) and Public Building Impact Fees ($13,960) for the
construction of the Project. HTG Banyan
will pay impact fees above the allocated $314,446. The Project entails construction
of a 94 multifamily unit apartment building located at Banyan Blvd. and North
Tamarind Avenue in West Palm Beach.
According to IFAHAP requirements, all units will be for rent to persons
with incomes no greater than 140% of Area Median Income. The assisted units will be restricted to
remain affordable for 20 years. These funds are from interest earned by the
Impact Fee Fund. District 7 (HJF)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
2. Staff recommends
motion to:
A) approve an Impact Fee Affordable
Housing Assistance Program (IFAHAP) funding award in the amount of $12,017 to
Moore Florida Property Investment, LLC (Moore Florida) for the Moore Memory
Care project;
B) authorize the Mayor to
execute a Certificate of Award to be released to the recipient pursuant to
IFAHAP Guidelines;
C) approve a budget transfer of
$7,392 in Impact Fee Assistance Program – Roads Zone 3 to appropriate funds for
Moore Florida;
D) approve a budget transfer of $3,825 in Impact Fee Assistance Program – Parks
Zone 1 to appropriate funds for Moore Florida; and
E) approve a budget transfer of
$800 in Impact Fee Assistance Program – Public Building to appropriate funds
for Moore Florida.
SUMMARY: On April 1, 2019, Housing and Economic Sustainability issued a Notice of
Funding Availability (NOFA) making $1,822,458 in IFAHAP funding available from
Palm Beach County’s Fiscal Year 2018 funding cycle. On April 15, 2019, Moore
Florida submitted an application in response to the NOFA. Staff recommends that
up to $12,017 in impact fee assistance be provided to the Moore Memory Care
project (Project). Moore Florida will be given assistance for Roads Zone 3
Impact Fees ($7,392), Parks Zone 1 Impact Fees ($3,825) and Public Building
Impact Fees ($800) for the construction of the Project. Moore Florida will pay
impact fees above the allocated $12,017.
The Project entails construction of a 14 bed memory care group home for
seniors 65+ diagnosed with Alzheimer’s or dementia located at Northlake
Boulevard between Grapeview Boulevard and Hall Boulevard in West Palm
Beach. According to IFAHAP requirements,
all occupants will have incomes no greater than 140% of Area Median Income. The
assisted property will be restricted to remain affordable for 20 years. These
funds are from interest earned by the Impact Fee Fund. District 6
(HJF)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
3. Staff recommends
motion to approve:
A) an agreement to terminate
the Economic Development Incentive Agreement with Granite Telecommunications,
LLC (Company);
B) a budget transfer
of $25,000 from the Economic Development Fund to the General Fund; and
C) a budget amendment
of $25,000 in the General Fund to recognize the transfer from the Economic
Development Fund to the General Fund.
SUMMARY: On July 12, 2016, the Board of County Commissioners’ (BCC) conceptually
approved an Economic Development Incentive for the Company totaling $25,000
(R2016-0939) to serve as a portion of a local match requirement to the State of
Florida Department of Economic Opportunity Qualified Target Industry (QTI) tax
refund program. On December 20, 2016, the BCC approved an Economic Development
Incentive Agreement (R2016-1920) to provide up to $25,000 in the form of a cash
grant over a five year period. The Company was required to: invest $600,000 to
expand, build-out, and renovate its existing building to serve as a regional
headquarters; retain 60 full time jobs for a five year period; and create 50
new full time jobs over a five year period at an average annual wage of $50,675
and a median wage of $60,000. On December 24, 2018, the Company requested to
withdraw from the State QTI tax refund program. After the Company’s request was
approved by the State, it requested to withdraw from its Economic Development
Incentive Agreement with the County. No
incentive funds provided in the agreement have been disbursed to the Company.
The $25,000 cash grant funded by the general fund contingency reserve is being
returned to the general fund. District 7 (DB)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
4. Staff recommends
motion to:
A) approve an Impact Fee Affordable
Housing Assistance Program (IFAHAP) funding award in the amount of $13,658 to
Moore Florida Property Investment, LLC (Moore Florida) for the Moore Apartments
project;
B) authorize the Mayor to
execute a Certificate of Award to be released to the recipient pursuant to
IFAHAP Guidelines;
C) approve a budget transfer of
$11,716 in Impact Fee Assistance Program – Roads Zone 1 to appropriate funds
for Moore Florida;
D) approve a budget transfer of $1,163 in Impact Fee Assistance Program – Parks
Zone 1 to appropriate funds for Moore Florida; and
E) approve a budget transfer of
$779 in Impact Fee Assistance Program – Public Building to appropriate funds
for Moore Florida.
SUMMARY: On April 1, 2019, Housing and Economic Sustainability issued a Notice of
Funding Availability (NOFA) making $1,822,458 in IFAHAP funding available from
Palm Beach County’s Fiscal Year 2018 funding cycle. On April 15, 2019, Moore
Florida submitted an application in response to the NOFA. Staff recommends that
up to $13,658 in impact fee assistance be provided to the Moore Apartments
project (Project). Moore Florida will be given assistance for Roads Zone 1
Impact Fees ($11,716), Parks Zone 1 Impact Fees ($1,163) and Public Building
Impact Fees ($779) for the construction of the Project. Moore Florida will pay
impact fees above the allocated $13,658.
The Project entails construction of two buildings with two 4-bedroom
units each for rent to large families. The
Project is located on the north side of West 30th Street in Riviera
Beach. According to IFAHAP requirements,
all units will be for rent to persons with incomes no greater than 140% of Area
Median Income. The assisted units will
be restricted to remain affordable for 20 years. These funds are from interest earned by
the Impact Fee Fund. District 7 (HJF)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
5. Staff recommends
motion to receive and file: the following
four amendments for projects funded under the Community Development Block Grant
(CDBG) Program:
A) Amendment 001 with the City of Belle Glade;
B) Amendment 001 with the City of Pahokee;
C) Amendment 002 with the Town of Lantana; and
D) Amendment 002 with the City of Riviera Beach;
SUMMARY: The aforementioned documents have been executed on behalf of the Board
of County Commissioners (BCC) by the Director of the Department of Housing and
Economic Sustainability in accordance with Agenda Items 5A-3 and 5C-5 as
approved by the BCC on July 2, 2019 and July 10, 2018, respectively. Amendment
001 to the Agreement (R2019-1531) with the City of Belle Glade reallocates
$11,495 in the City’s unused CDBG funding for their code enforcement program
from the surplus in Fiscal Year 2017-2018 and provides for additional eligible
expense categories to accommodate reimbursement of code officers’ salaries and
benefits, vehicle lease payments and I-PAD/internet access. Amendment 001 to the Agreement (R2019-1532)
with the City of Pahokee replaces the Code Compliance Clerk III position with a
Code Compliance Officer and revises language related to the City’s designation
of their Target Area. Amendment 002 to
the Agreement (R2018-1999) with the Town of Lantana extends the project
completion date and modifies the Performance Requirements for improvements
along North 7th Street. Amendment 002 to the Agreement (R2018-2001)
with the City of Riviera Beach extends the project completion date and modifies
the Performance Requirements for improvements along Avenue M. In accordance
with County PPM CW-O-051, all delegated contracts, agreements and grants must
be submitted by the initiating Department as a receive
and file agenda item. These are Federal CDBG funds which do not require a
local match. Districts 3, 6 & 7 (HJF)
J. PLANNING, ZONING
& BUILDING
1. Staff recommends
motion to approve: the reappointment
of one member to the Building Code Advisory Board (BCAB).
Reappoint Seat Requirement Nominated By Term
Shane Kittendorf 3 Building
Official Building Officials 03/10/20 – 01/14/23
Association
of
Palm
Beach County
SUMMARY: The BCAB
was established by a Special Act of the Florida Legislature in 1974, and
amended in 2017. The term of office for Board members is three years with no
limit to the number of terms a member may serve. The Board is comprised of 16
members: one registered architect appointed from nominees submitted by the Palm
Beach Chapter of the American Institute of Architects; one professional
engineer appointed from nominees submitted by the Palm Beach Chapter of the
Florida Engineering Society; seven members appointed from nominees submitted by
any recognized regional industry trade association; and seven Building
Officials, one from each commission district, appointed from nominees submitted
by the Building Officials Association of Palm Beach County (BOAPBC). The BOAPBC
has nominated Shane Kittendorf to be reappointed as
Building Official for District 3. This
Advisory Board has 16 seats, 16 currently filled and 0 vacancies, and a
diversity count of Caucasian: 14 (80%), African-American: 1 (10%) and
Asian-American: 1 (10%). The gender ratio (male: female) is 15:1. The nominee
is a Caucasian male. Staff has addressed the need to increase diversity within
our boards and will continue to encourage this in an effort to expand the Board’s
diversity. Countywide (CK)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to approve: Consultant
Services Authorization (CSA) No. 1 to the Consulting/Professional
Services for Emergency and Disaster Mitigation and Recovery Contract (Contract) with Calvin Giordano & Associates,
Inc., (Consultant), for the Southern Region Water
Reclamation Facility (SRWRF) Hurricane Hardening Evaluation (Project)
for a not to exceed amount of $195,555. SUMMARY: On June 20, 2017, the Board of County Commissioners
approved the Water Utilities Department (WUD) Contract (R2017-0821) with the
Consultant. CSA No. 1 provides for professional engineering services related to
the evaluation of five critical buildings at SRWRF to determine their
compliance with the most recent edition of the Florida Building Code with
respect to wind loading criteria. If deficiencies are found, the Consultant will
also make recommendations for improvements to address these deficiencies and
prepare a cost estimate for budget planning purposes. The Contract was procured under the requirements of the 2002 Small
Business Enterprise (SBE) Ordinance (R2002-0064) prior to the adoption of the
new Equal Business Opportunity Ordinance on October 16, 2018. The SBE
participation goal established under the 2002 SBE Ordinance was 15% overall
participation. The Contract provides for
41% SBE participation. CSA No. 1 includes 84.09% SBE participation all of which
is MBE (O) participation. The cumulative SBE and M/WBE participation is 84.09%.
Consultant is headquartered in Fort Lauderdale, Florida, but maintains an
office in Palm Beach County from which the majority of the work will be
undertaken. The Project is included in
the WUD FY20 budget. (WUD Project No. 19-088) District 5 (MJ)
2. Staff recommends
motion to approve: Work
Authorization (WA) No. 6 to the Contract for Optimization and Improvements
Design-Build (Contract) with Globaltech, Inc., (Globaltech) for the Water Treatment Plant (WTP) No. 8
Ammonia and Ferric Chloride Systems Improvements (Project) in the amount of
$1,984,968.82. SUMMARY: On
January 15, 2019, the Board of County Commissioners approved the Water
Utilities Department (WUD) Contract (R2019-0099) with Globaltech. WA No. 6 provides for the design and
construction of improvements to the existing ammonia and ferric chloride
systems at WTP No. 8. This Contract was procured under the requirements of the
2002 Small Business Enterprise (SBE) Ordinance (R2002-0064) prior to the
adoption of the new Equal Business Opportunity Ordinance on October 16, 2018.
The SBE participation goal established under the 2002 Ordinance was 15% overall
participation. The Contract provides for 58% SBE participation which includes
12% M/WBE participation, 10% MBE (H), 1% MBE (B) and 1% MBE (O). WA No. 6 includes 96.83% SBE, 7.73% MBE (H),
and 0.28% MBE (B) participation. The cumulative SBE and M/WBE participation
including WA No. 6 is 98.79% SBE, 8.05% MBE (H), 0.33% MBE (B) and 0.9% MBE
(O). Globaltech is a Palm Beach County company. The
Project is included in the WUD FY20 budget. (WUD Project No. 19-087) District
2 (MJ)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
3. Staff recommends
motion to approve:
A) a contract with D.B.E. Management, Inc., d/b/a DBE Utility Services (DBE) for the Water Main Replacement at Belvedere Road and Florida's Turnpike (Project) in the amount of $1,435,016.44; and
B) Amendment No. 1 to the Consulting/Professional Services for the CD03 Water Distribution System Improvements Contract with Keshavarz and Associates, Inc. (Consultant) for a not to exceed amount of $148,135.40.
SUMMARY: On September 25, 2019, the Water Utilities Department (WUD) received
five bids for the Project. The Project includes a horizontal directional drill
under the Florida’s Turnpike to replace an aging and failing 16-inch water main
on the north side of Belvedere Road. DBE was the lowest responsive and
responsible bidder in the amount of $1,435,016.44. The Project provides for the
extension of a new 16-inch potable water main on the south side of Belvedere
Road between Skees Road and North Cleary Road. The
Project was presented to the Goal Setting Committee on August 7, 2019, and a
minimum mandatory 20% Small Business Enterprise (SBE) subcontracting goal was
the Affirmative Procurement Initiative (API) applied to this Project. DBE has
met the established API for this Project. The contract with DBE provides for
50.3081% SBE participation. DBE is a Palm Beach County Company. On September
13, 2016, the Board of County Commissioners approved the WUD Contract
(R2016-1170) with Consultant to provide Consulting/Professional Services
for the CD03 Water Distribution System Improvements. Amendment No. 1 to the contract with Consultant provides for
construction phase services for the Project. The contract with Consultant was
procured under the requirements of the 2002 SBE Ordinance (R2002-0064) prior to
the adoption of the new Equal Business Opportunity Ordinance on October 16,
2018. The SBE participation goal established by the 2002 SBE Ordinance was 15%
overall participation. The contract with Consultant provides for 100% SBE
participation. Amendment No. 1 includes 100% SBE participation. The cumulative
SBE participation including Amendment No.1 is 100%. Consultant is a Palm Beach
County company. The Project is included in the WUD FY20 Budget. (WUD Project
No. 15-102) District 2 (MJ)
4. Staff recommends
motion to approve: Consultant
Services Authorization (CSA) No. 10 to the General Utility, Architectural, and
Value Engineering Services Contract (Contract)
with Baxter & Woodman, Inc. (Consultant) for the Repump
Station No. 8310 Upgrades and Improvements (Project) for a fixed price of
$170,472.92. SUMMARY: On
June 20, 2017, the Board of County Commissioners approved the Water Utilities
Department (WUD) Contract (R2017-0815)
with Consultant. CSA No. 10
provides for professional engineering services for design and permitting of the
Project. These services include data collection, construction plans, technical
specifications, permitting, and bid support services for the new in-line
booster pumps, variable frequency drives, accommodations for emergency power,
bridge crane hoist, concrete slab, control panel, and light poles at Repump Station No. 8310. This Contract was procured under
the requirements of the 2002 Small Business Enterprise (SBE) Ordinance
(R2002-0064) prior to the adoption of the new Equal Business Opportunity
Ordinance on October 16, 2018. The SBE participation goal established under the
2002 SBE Ordinance was 15% overall participation. The Contract provides for 26%
SBE participation. CSA No. 10 includes 32.31% SBE participation. The cumulative
SBE participation is 29.96%. Consultant is headquartered in Crystal Lake,
Illinois, but maintains an office in Palm Beach County from which the majority
of the work will be undertaken. The
Project is included in the WUD FY20 Budget. (WUD Project No. 18-064) District 6 (MJ)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
5. Staff recommends
motion to approve: Consultant
Services Authorization (CSA) No. 20 to the Consulting/Professional Services for
the Utility Distribution &
Collection System Engineering Services Contract (Contract) with Mock, Roos & Associates, Inc. (Consultant) for the
Improvements to Lift Stations (LS) Nos. 1043, 1045, 5015, and 5209 (Project)
for a fixed price amount of $164,415.66. SUMMARY: On June 20, 2017,
the Board of County Commissioners approved the Water Utilities Department (WUD)
Contract (R2017-0818) with
Consultant. CSA No. 20 provides for
professional engineering services relating to design and permitting of the
Project. These services include data
collection, survey, construction plans, technical specifications, permitting,
and bid support services. This Contract
was procured under the requirements of the 2002 Small Business Enterprise (SBE)
Ordinance (R2002-0064) prior to the adoption of the new Equal Business
Opportunity Ordinance on October 16, 2018.
The SBE participation goal established by the 2002 SBE Ordinance was 15%
overall participation. The Contract provides for 97% SBE participation. CSA No.
20 includes 94.10% SBE participation. The cumulative SBE participation is
81.72%. Consultant is a Palm Beach County company. The Project is
included in the WUD FY20 Budget (WUD
Project No. 20-008) Districts 2 & 5 (MJ)
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to:
A) approve a contract for Consulting/Professional
Services (Contract) with Loggerhead MarineLife
Center, Inc. (LMC) for an amount not to exceed $40,640, to provide 2020 sea
turtle nesting data to Palm Beach County (PBC) for ongoing research related to regulatory
decisions that affect beach nourishment projects, beginning upon PBC’s written
notice to proceed and expiring December 31, 2020; and
B) authorize
the County Administrator or designee to sign all future time extensions,
task assignments, certifications, and other forms associated with this
Contract, and any necessary minor amendments that do not significantly change
the scope of work, terms, or conditions of this Contract.
SUMMARY:
Environmental permits issued by state and federal regulatory agencies require
extensive data and monitoring activities to assess the impact of beach
nourishment on sea turtles. This data is collected during either permit
required monitoring or pre-project research and is used within the regulatory
permit application reviews for project design and permit conditions. LMC, a
private non-profit corporation, will provide non-permit required nesting data
collected on Juno Beach in 2020, to allow PBC Environmental Resources
Management to answer questions addressed in the recent permitting process for
the North County Comprehensive Shoreline Protection Project. Data collected
will also support ongoing sea turtle nesting research for PBC by Florida
Atlantic University (R2019-0450). This Contract is for data access purposes
only. Work will be funded by beach management funds. District 1 (SS)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
2. Staff recommends
motion to accept: a
Statutory Warranty Deed for the donation of a parcel of vacant land containing
approximately 0.17 acres, located south of Donald Ross Road and west of U.S
Highway 1, from Robin S. Alden, provided that Palm Beach County (County) pays
the 2019 and prorated 2020 property taxes estimated to be less than $400, and
title insurance, miscellaneous closing and recording costs estimated to be
$500. SUMMARY: The subject parcel is
located adjacent to Juno Dunes Natural Area.
The parcel owner has offered to donate the parcel to the County for
environmental and passive recreational uses.
In exchange, the County will pay the 2019 property taxes which are
currently due ($289.19), prorated 2020 property taxes (estimated to be less
than $110), and title insurance, miscellaneous closing and recording
costs. In 2019, the Property Appraisers
Office listed the assessed value of the parcel as $14,560. Under the Palm Beach
County Property Acquisition, Disposition and Leasing Ordinance, 2019-038 (PREM
Ordinance), an appraisal is not required since the cost to acquire the property
is less than $25,000. A title policy will be obtained for the parcel and a
pre-acquisition environmental assessment will be performed by the Department of
Environmental Resources Management (ERM).
A boundary survey will not be obtained due to the extremely dense
vegetation and low value of the land.
ERM will be responsible for the administration of the property. All
costs related to the property taxes, title insurance, miscellaneous closing and
recording will be paid from the Natural Areas Fund. This donation must be approved by a supermajority vote (five
Commissioners). District 1 (HF)
3. Staff recommends
motion to:
A) approve
a contract with the Lake
Worth Lagoon Environmental Defense Fund, Inc. D/B/A LagoonKeepers.org to
provide Marine Debris and Derelict Vessel Removal Services (Contract) for
$150,000, beginning April 2, 2020 and ending April 2, 2023;
B) adopt a resolution authorizing the Clerk of the
Court to disburse $150,000 from the Pollution Recovery Trust Fund to cover
costs associated with the Contract;
C) approve a budget transfer of $150,000 from
Pollution Recovery Trust Fund Reserves to fund the Contract; and
D) authorize the County Administrator or designee to sign all
future time extensions, task assignments, certifications, and other forms
associated with this Contract, and any necessary minor amendments that do not
substantially change the scope of work, terms, or conditions of the Contract.
SUMMARY: LagoonKeepers.org, a Florida not-for-profit
corporation will provide derelict vessel removal services within County waters,
and marine debris removal in wetland restoration projects located within the
Lake Worth Lagoon, namely: Osprey Park, Currie Park, South Cove, Snook Islands,
Grassy Flats, Ibis Isles, Bryant Park, Jewell Cove, and Tarpon Cove. Countywide
(SS)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: the following two executed
Amphitheater Rental Agreements:
A)
Hadar South Florida High School for Girls, Inc.
for the Fired Up Florida event at Sunset Cove Amphitheater, for the period
December 31, 2019 through January 2, 2020; and
B)
Billy Graham Evangelistic
Association, Inc. for the 2020 Decision America Tour at Sunset Cove
Amphitheater, for the period January 17, 2020 through January 18, 2020.
SUMMARY: These Amphitheater Rental Agreements have
been fully executed on behalf of the Board of County Commissioners (BCC) by the
Director of the Parks and Recreation Department in accordance with Resolution
2009-0335, amended by Resolutions 2009-1807, 2012-1715, and 2014-0166. The Department
is now submitting these agreements in accordance with County PPM CW-O-051,
which requires all delegated agreements to be submitted by the initiating
Department to the BCC as a receive and file agenda item. District 5 (AH)
2. Staff recommends
motion to receive and file: the following two executed Sound and Light Production Service Contractor Agreements:
A)
Blackwood Productions, LLC
in an amount not to exceed $975 for the Fired Up Florida Event at Sunset Cove
Amphitheater, on January 1, 2020; and
B)
Blackwood Productions, LLC
in an amount not to exceed $650 for the 2020 Decision America Tour at Sunset
Cove Amphitheater, on January 18, 2020.
SUMMARY: These Sound
and Light Production Service Contractor Agreements have been fully executed on
behalf of the Board of County Commissioners (BCC) by the Director of the Parks and Recreation
Department in accordance with Resolution 2009-0592, amended by Resolutions 2010‑0645,
2014‑0167, 2017-1368 and 2018-0179. The Department is now submitting
these agreements in accordance with County PPM CW-O-051, which requires all
delegated agreements to be submitted by the initiating Department to the BCC as
a receive and file agenda item. District 5 (AH)
3. Staff recommends
motion to receive and file: the following two executed
Entertainment Contractor Agreements:
A)
Richard Smith in an amount
not to exceed $500 for the Big City Dogs event at Canyon Amphitheater, on
December 21, 2019; and
B)
Jeff Grainger in an amount
not to exceed $500 for the Jeff Grainger Concert at Canyon Amphitheater, on
January 4, 2020.
SUMMARY: The Parks
and Recreation Department produces cultural activities to promote the quality
of life in the communities it serves. A sponsorship in the amount of $1,267 from
Nostalgic America (R2019-0335) offset the expenses of the events at the Canyon
Amphitheater. These Entertainment Contractor Agreements have been fully
executed on behalf of the Board
of County Commissioners (BCC) by the Director
of the Parks and Recreation Department in accordance with Resolution 2008-1109,
amended by Resolutions 2010‑0644, 2014-0168 and 2017-1367. The Department is now submitting these agreements
in accordance with County PPM CW‑O‑051, which requires
all delegated agreements to be submitted by the initiating Department to the
BCC as a receive and file agenda item. District 5 (AH)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
4. Staff recommends
motion to approve: a budget transfer
of $1,110,000 within Park Impact Fee Zone 2 from Reserves to the John Prince
Park Campground Phase III project. SUMMARY: This budget transfer will provide additional
funding necessary for the John Prince Park Campground Phase III project.
Project elements include construction of a new bathhouse; installation of new
water mains, sanitary sewer lines and a lift station; and installation of
upgraded electrical service to 105 campsites.
Funding for this budget transfer
will be reallocated from several Zone 2 Impact Fee projects that are no longer
considered necessary at this time due to programmatic and/or funding changes. The projects are as follows: FY 2012 Calypso
Bay Waterpark Expansion ($200,000), FY 2014 Park Ridge Golf Course Event
Pavilion ($100,000), FY 2015 John Prince Park Special Events Area ($250,000)
and FY 2018 John Prince Park Improvements Phase IV ($560,000). Districts 3 & 6 (AH)
5. Staff recommends
motion to approve: a budget transfer of $50,000 within Zone 2
Impact Fee Reserves to the Lantana District Park “I” Design and Development
project. SUMMARY:
Funds will be used to assist the Facilities,
Development and Operations Department with costs associated with converting the
current Agriculture Residential (AR) and Residential Estate (RE) zoning for the
entire Lantana District Park “I” property to Public Ownership (PO), allow for
the abandonment of Woodwind Drive and 95th Avenue South, and convert
the Land Use of the property from Low Residential 2 (LR-2) to PARK. This expenditure will provide the Department
the necessary entitlements needed to develop Lantana District Park “I” in the
future. Funding for this budget transfer
is from Zone 2 Impact Fee Reserves. District 3 (AH)
N. LIBRARY
1. Staff recommends
motion to:
A) approve submittal of an application to the Florida Department of State,
Division of Library and Information Services, for a Library Services and
Technology Act Grant for an estimated amount of $67,000 and matching funds of
$22,500 to purchase assistive listening technology; and
B) authorize the County
Administrator or designee to submit the grant application electronically to the
Florida Department of State, Division of Library and Information Services
SUMMARY: The
Palm Beach County Library System is planning to use the grant funds to purchase
for each branch location FM/Wi-Fi assistive listening technology and
equipment. Many Palm Beach County
Library System locations were outfitted with FM assistive listening systems
when buildings were built and/or renovated before 2015. These systems are
moving towards end of life. In addition to traditional FM assistive listening
systems, Wi-Fi assistive technology allows visitors to use their own mobile
devices to access audio performances. An updated assistive listening system
will enable the Palm Beach County Library System to better serve the
public. Staff time spent working on this
project will be used towards the calculation of local matching funds required
by the grant. If the grant is awarded, the
Library Department will return to the Board of County Commissioners to present
an agreement with The Florida Department of State, Division of Library
and Information Services laying out all of
the terms and conditions. Countywide (AH)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
N. LIBRARY (Cont’d)
2. Staff recommends
motion to:
A) approve submittal of an application
to the Florida Department of State, Division of Library and Information
Services, for a Library Services and Technology Act Grant for an estimated amount of $105,000 and
matching funds of $67,000 to purchase equipment and software for digital
signage; and
B) authorize the County
Administrator or designee to submit the grant application electronically to the
Florida Department of State, Division of Library and Information Services
SUMMARY: The
Palm Beach County Library System is planning to use the grant funds towards the
purchase and installation of digital signage at all 17 library branch
locations. The digital displays would replace most posters and flyers, allowing
for saving in print costs. Digital signage would be controlled centrally to
allow easy updates and quick communication of time-sensitive messages. The
grant funds would cover screens, media devices, software, and
installation. The library hosts over 400
activities and events each month, so the timely distribution of information is
important to alert the public. Staff time spent working on this project will be
used towards the calculation of local matching funds required by the grant. If the grant is awarded, the Library Department
will return to the Board of County Commissioners to present an agreement with The
Florida Department of State, Division of Library and Information Services laying out all of the terms and conditions. Countywide
(AH)
3. Staff recommends
motion to approve: a budget amendment
for $68,387 grant award; which includes a transfer to satisfy match
requirements. SUMMARY: The
Library Services and Technology Act Grant was approved by the Board of County
Commissioners and the agreement with The State of Florida, Department of State,
Division of Library and Information Services was fully executed on January 14,
2020. As per agenda item #3N1 from 1/7/2020, and following approvals, we are
submitting a budget transfer and budget amendment to establish the budget for
County Library Services and Technology. Countywide (AH)
P. COOPERATIVE EXTENSION
SERVICE
1. Staff recommends
motion to approve: a grant
agreement with the Western Palm Beach County Farm Bureau, Inc. in an amount not
to exceed $25,000 from Agricultural Economic Development Program funds to
assist in conducting the 2020 Palm Beach County Sweet Corn Fiesta. SUMMARY:
The 2020 Palm Beach County Sweet Corn Fiesta will be held on April 26,
2020, with expenses incurred after April 1, 2020 being eligible for
reimbursement. This event will increase public awareness of local
agriculture on a regional and statewide basis. It provides an opportunity
for a local agricultural organization, the Western Palm Beach County Farm
Bureau, to stage an event that will make our residents more aware of the
economic significance of our largest vegetable row crop in our County’s
billion-dollar agricultural industry while bringing in people from surrounding
counties. This is the 20th year for the event. The Palm
Beach County Agricultural Enhancement Council has reviewed the request and met
with representatives of the Western Palm Beach County Farm Bureau. Countywide (AH)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to:
A) receive and file grant award 2019-DJ-BX-0889 from the U.S.
Department of Justice (DOJ) Edward Byrne Memorial Justice Assistance Formula
Federal FY19 (County FY20) Direct Grant (JAGD) in the amount of $141,531
beginning October 1, 2018 through September 30, 2022 with $137,285 going to the
Palm Beach County Reentry Program and $4,246 going to the Palm Beach County
Sheriff’s Office (PBSO) to become NIBRS (National Incident-Based Reporting
System) compliant pursuant to a special condition of this grant;
B) approve
a downward budget amendment
of $4,975 in the Criminal Justice Grant fund to adjust the budget to reflect
the actual grant award and to reduce funding to the Justice Services Grant Fund
and establish funding to PBSO;
C) approve a budget amendment of $9,221 in the Justice
Services Grant Fund to reduce the transfer from the Criminal Justice Grant Fund
and reduce the appropriation budget; and
D) approve a budget amendment of $4,246 in the
Sheriff’s Grant Fund.
SUMMARY: Palm Beach
County was allocated $141,531 in Federal FY19 (County FY20) funds as part of
the JAG Direct Program (CFDA#16.738) for expenditure during the period October
1, 2018 through September 30, 2022. The Criminal Justice Commission (CJC)
approved recommendations made by the CJC’s Finance Committee to allocate these
funds to the existing Palm Beach County Reentry Program. This award will
provide $137,285 continuation funding to the Reentry Program. The program
provides transitional services to juveniles and adults reentering society from
jail and prison. Pursuant to a special condition of this grant, $4,246 will be
transferred to PBSO to become NIBRS compliant. In 2016, the FBI formally
announced its intention to sunset the Uniform Crime Reporting (UCR) Program’s
traditional Summary Reporting System (SRS) and replace it with the UCR
Program’s NIBRS by January 1, 2021. The FBI intends for NIBRS to be the law
enforcement crime data reporting standard for the nation. Currently all
municipalities and PBSO report crime under the FBI’s UCR Program to the Florida
Department of Law Enforcement (FDLE) which is designated by the FBI as Florida’s
Statistical Analysis Center. FDLE is currently working on NIBRS compliance
requirements to be promulgated to municipal police departments and sheriff’s
offices in Florida. This award was executed on behalf of the Board by the
Executive Director of the CJC, in accordance with R2019-1645. No local match is
required for this grant. Countywide
(LDC)
S. FIRE RESCUE
1. Staff recommends
motion to approve: a budget
transfer of $350,000 within the Fire Rescue Improvement Fund (3700) from Fire
Rescue Capital Reserves to Station 22 Replacement to fund additional
project costs to complete Fire Station 22, located at 16650 Town Center Parkway
South, Westlake. SUMMARY: On October 16, 2018, the Board
approved a construction contract with Kast Construction Company LLC to build
the new Fire Station 22. Due to unanticipated construction change orders,
engineering/design changes, and updated building code requirements, this budget
transfer is necessary to complete and close out this project. District 6 (SB)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
(Cont’d)
2. Staff recommends
motion to adopt: a resolution authorizing the conveyance and transfer of title of
an engine vehicle (Asset 10142433), a rescue vehicle (Asset 10156660), bunker
coats (80), bunker pants (80), boot sets
(10), helmets (20), face shields (19), back boards (2), scoop stretchers (7),
Tyvek suits (12), and generators (10) to 25 United, Inc., a Florida not for
profit corporation, pursuant to Section 125.38, Florida Statutes, contingent
upon receipt of $10 consideration and a duly executed Acceptance of Fire Rescue
Vehicle(s) and/or Equipment form; providing for an effective date. SUMMARY: The Bahamas were struck by the devastating
power of Hurricane Dorian over Labor Day weekend 2019. 25 United, Inc. is a Florida not for profit
corporation committed to providing immediate relief to areas impacted by
disasters, including Hurricane Dorian relief efforts in the Bahamas. Local fire
departments in the Bahamas were completely destroyed and must rebuild their
physical departments and workforces. To that end, the fire departments in the
Bahamas are in great need of this donation of vehicles and equipment as it will
aide in the purposes of training volunteer firefighters. Supporting Hurricane
Dorian relief efforts in the Bahamas has been determined to be in the public
interest of Palm Beach County. The donation of supplies and equipment to the
most impacted areas of the Bahamas mitigates future service delivery and
financial impacts to Palm Beach County including the Fire/Rescue MSTU. The
assets being transferred are from Fire Rescue’s reserve fleet and inventory,
are not needed for County purposes, and have a de minimis
useful value to the Fire/Rescue MSTU. The total estimated value of these assets
is $29,687. Countywide (SB)
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to:
A) rescind Interlocal
Agreement R2015-1402;
B) approve the replacement Interlocal Agreement providing updated contract terms for network services with Seacoast Utility Authority; and
C) authorize the County Administrator or designee to approve and execute task orders
associated with these services, up to a maximum dollar value of $50,000 per task
order.
SUMMARY:
Seacoast Utility Authority has an existing
Interlocal Agreement with Palm Beach County (R2015-1402) for network
services. Staff recommends rescinding
the existing agreement and replacing it with a new agreement for a period of
one year with four automatic one-year renewals unless notice is given by either
party. This new Interlocal Agreement includes updated contract terms to provide
network services to Seacoast Utility Authority. The Florida LambdaRail, LLC has approved the connection of Seacoast
Utility Authority to the Florida LambdaRail network. District
1 (DB)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES (Cont’d)
2. Staff recommends motion to:
A) rescind Interlocal Agreement R2016-1530 as amended by
R2018-0933;
B) approve the replacement Interlocal Agreement
providing updated contract terms for network services
with Palm Beach State College; and
C) authorize the County Administrator or designee to
approve and execute task orders associated with these services, up to a maximum
dollar value of $50,000 per task order.
SUMMARY: Palm Beach State College has an existing Interlocal Agreement with Palm
Beach County (R2016-1530 as amended by R2018-0933) for network services. Staff recommends rescinding the existing agreement
and replacing it with a new agreement for a period of one year with four
automatic one-year renewals unless notice is given by either party. This new
Interlocal Agreement includes updated contract terms to provide network
services to Palm Beach State College. The Florida LambdaRail,
LLC has approved the connection of Palm Beach State College to the Florida LambdaRail network. District 3 (DB)
3. Staff recommends
motion to:
A) rescind Interlocal
Agreement R2018-1028 as amended by R2019-0345;
B) approve the replacement Interlocal Agreement for
additional network services with the Town of Lake
Park for annual revenue of $17,400;
C) approve a budget amendment of $164,320 in the General
Fund to allocate funds and recognize revenue related to one-time installation
costs; and
D) authorize the County Administrator or designee to approve and execute task orders
associated with these services, up to a maximum dollar value of $50,000 per task
order.
SUMMARY:
The Town of Lake Park has an existing
Interlocal Agreement with Palm Beach County (R2018-1028 as amended by
R2019-0345) for network services, and has requested services at two additional
sites. Staff recommends rescinding the existing agreement and replacing it with
a new agreement for a period of one year with four automatic one-year renewals
unless notice is given by either party. This new Interlocal Agreement which
includes updated contract terms to provide network service to the Town of Lake
Park, will generate $17,400 in annual revenue to the County and will fully
reimburse the County for one-time installation costs estimated at $164,320. The Florida LambdaRail, LLC has approved the
connection of the Town of Lake Park to the Florida LambdaRail network. District 7 (DB)
4. Staff recommends
motion to receive and file: a fully executed Software License and
Professional Services Agreement R2019-0974 for application hosting services
with the Government of the U.S. Virgin Islands. SUMMARY: The County approved Software License and
Professional Services Agreement R2019-0974 with the Government of the U.S.
Virgin Islands on July 2, 2019 for the continued development, maintenance and
hosting of the web-based Business License Application. Due to contract formation principles under U.S.
Virgin Islands’ law, this agreement was executed by the County first. Countywide
(DB)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends motion to approve: the second amendment
to the contract with Peggy Adams Animal Rescue League of the Palm Beaches, Inc.
(PAARL) (R2016-1726) for spaying/neutering at-risk dogs and cats to increase
the not to exceed amount by $26,400 for a total not to exceed amount of
$746,400 between October 1, 2016 through September 30, 2019. SUMMARY: On November 22, 2016, the
County entered into a contract (R2016-1726), wherein PAARL agreed to provide
spay/neuter services for at risk dogs and cats until September 30, 2019 for
$600,000. The first amendment increased the contract amount to $720,000 to
provide additional spay/neuter surgeries. This second amendment will increase
the amount of the contract (R2016-1726) for a total not to exceed amount of
$746,400. Over the course of fiscal year
2019, there were several months the Division of Animal Care and Control (ACC)
had to refer a higher number of animals to PAARL for spay/neuter, vaccination,
microchips and TNVR services due to staff shortages and a higher number of
community cat inquiries for surgery.
Therefore, it is necessary to increase the contract amount to compensate
PAARL for the services provided. Spaying/neutering at risk animals is part of
the overall Countdown to Zero program to reduce and/or eliminate unnecessary
euthanasia. There was a delay in processing this amendment due to staff
oversight. Countywide (SF)
2. Staff recommends
motion to receive and file: the first amendment to contract for Consulting/Professional Services
with the Battered Women’s Justice Project, Inc. (BWJP) (R2018-1650) modifying
the payment schedule for years one and two for the period of October 1, 2018
through September 30, 2021. SUMMARY: The
Division of Victim Services was allocated $150,000 from the Criminal Justice
Commission’s Domestic Violence Trust Fund to contract with the BWJP on a
three-year training and best-practices evaluation of
the County’s response to domestic violence that will be completed in ten
phases. Phases one through six were to
be completed and paid for in year one. Phase six deliverables were not
completed in year one due to unanticipated delays related to phase five. The
parties agreed that phase six could be completed during year two of the
project. Phase six activities include meeting with stakeholders to review and
adjust project plan to meet community and agency needs and consider
implementation of best practices for law enforcement responding to cases of
domestic violence. R2018-1650 authorized the County Administrator or designee
to execute future amendments and partner agreements associated with the current
project on behalf of the Board of County Commissioners, after approval of legal
sufficiency by the County Attorney’s Office, and within budgeted allocations. Countywide
(JW)
CC. SHERIFF
1. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s
Office, a Bureau of Justice Assistance (BJA) State Criminal Alien
Assistance Program FY 2019 Grant in the amount of $289,895 for the period of
December 31, 2019, through the date all funds have been spent; and
B) approve a budget amendment of $289,895 increasing the Sheriff’s Grants Fund.
SUMMARY: The BJA has made funds available to be used
for correctional purposes. These funds will be used in accordance with the
Department of Justice Reauthorization Act of 2005. There is no match
requirement associated with this award. Countywide (LDC)
MARCH 10, 2020
3. CONSENT
AGENDA APPROVAL
DD. INTERNAL AUDIT
1. Staff recommends
motion to approve:
A) a peer review engagement letter with the Association of Local Government
Auditors (ALGA) for the triennial peer review of the County Internal Auditor’s
Office in an amount not to exceed $10,000;
B) a waiver of certain elements of the County’s Contract Development Policy;
and
C) delegation of authority to the County Internal Auditor
to approve peer review engagement letters in substantially the same form with
ALGA for future peer reviews in amount not to exceed $10,000 for each triennial
review.
SUMMARY: County Code Section 2-462(e)
requires the County Internal Auditor to adhere to Generally Accepted Government
Auditing Standards. Those standards require peer reviews at least every three
years and, for audit organizations associated with ALGA such as our office, to
have the peer review conducted by ALGA. ALGA has a standard form peer review
engagement letter that does not conform to requirements of County’s Contract
Development Policy, necessitating waiver from certain provisions of the policy.
The cost for the peer review is limited to reimbursement of the members of the
peer review team for their travel costs in an amount not to exceed $10,000. Countywide (DB)
* * * * * * * * * * * *
MARCH 10, 2020
4. SPECIAL PRESENTATIONS – 9:30 A.M.
A) Proclamation
declaring March 15-21, 2020 as National Surveyors Week in Palm Beach County
(Sponsored by Commissioner Valeche)
B) Proclamation
declaring March 2020 as Women’s History Month in Palm Beach County (Sponsored
by Commissioner McKinlay)
C) Proclamation
declaring March 2020 as Florida Bicycle Month in Palm Beach County (Sponsored
by Commissioner Valeche)
D) Proclamation
declaring April 2020 as Sexual Assault Awareness Month in Palm Beach County
(Sponsored by Commissioner McKinlay)
E) Proclamation
declaring April 2020 as The Lord’s Place SleepOut/SleepIn to End Homelessness Month in Palm Beach County
(Sponsored by Commissioner Weiss)
F) Proclamation
declaring March 29, 2020 as National Vietnam War Veterans Day in Palm Beach
County (Sponsored by Commissioner Berger)
G) Proclamation
declaring March 2020 as Palm Beach County Pride Month in Palm Beach County
(Sponsored by Commissioner Weiss)
H) Proclamation
declaring March 23-31, 2020 as National Farmworker Awareness Week in Palm Beach
County (Sponsored by Vice-Mayor Weinroth)
I) Proclamation
declaring March 16-20, 2020 as Government Finance Professionals Week in Palm
Beach County (Sponsored by Mayor Kerner)
J) Proclamation
declaring March 18, 2020 as Transit Operator Appreciation Day in Palm Beach
County (Sponsored by Vice-Mayor Weinroth)
K) Proclamation
declaring March 10, 2020 as Palm Beach County Fire Rescue Advanced Life Support
Team Day in Palm Beach County (Sponsored by Mayor Kerner)
L) ADD-ON:
Proclamation recognizing the Royal Palm Beach Wildcats as Division Champions in
the 2019 Pop Warner Superbowl (Sponsored by
Commissioner Bernard)
* * * * * * * * * * * *
MARCH 10, 2020
A. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff requests Board
direction: update on proposed progress on the Proposed Environmental
and Water General Obligation Bond Referendum. SUMMARY: Staff will
provide a progress update on the proposed environmental and water general
obligation bond referendum, including further details on anticipated operations
and maintenance costs, ideas for project prioritization, current and planned
public outreach activities, and proposed changes to the original bond referendum
language. Countywide (DB)
B. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to:
A) adopt a resolution by the Board of County Commissioners of Palm Beach County,
Florida, recommending approval of Project Button, a company authorized to do
business in the State of Florida, as a Qualified Target Industry (QTI) business
pursuant to Section 288.106, Florida Statutes; providing for local financial
support for the Qualified Target Industry Tax Refund Program not to exceed
$30,000 over a five year period; providing for severability; providing for an
effective date; and
B) conceptually approve an Economic
Development Incentive for Project Button in the form of a cash grant not to
exceed $30,000 over five years.
SUMMARY: Project Button is contemplating expanding its offices in Palm Beach
County. The project will invest $1,399,000 to lease, make renovations to, and
equip an additional 16,873 of office space. The project will create 60 new jobs
over a two year period at an annualized average wage of $60,657 and an
annualized median wage of $87,817. All new jobs must be maintained for three
years after the creation date. The estimated
five year local economic impact is $80 Million. Project Button qualifies for
the QTI Tax Refund program which continues to be funded by the Florida
Legislature. The company is being
offered an incentive not to exceed $300,000. Of this amount, $240,000 is from
the State of Florida; and $60,000 is a required match from local government
entities. Palm Beach County and the City
of Boca Raton will equally share the required local match. Palm Beach County will provide its portion of
the local match as a cash grant in an amount not to exceed $30,000. Provided it meets the State of Florida and
County requirements, the cash grant will be paid over a period of five years
according to the State’s QTI Refund schedule and secured by a letter of credit
or cash bond. The company will be
required to enter into a formal agreement memorializing its commitments and
establishing terms under which the incentive will be disbursed. The company name will be disclosed at such
time. District 4 (DB)
MARCH 10, 2020
5. REGULAR AGENDA
B. HOUSING
AND ECONOMIC SUSTAINABILITY (Cont’d)
2. Staff recommends
motion to:
A) approve the application of Pine Crest Preparatory School, Inc. (Borrower) for
the issuance of the County's Industrial Development Revenue Bonds (Pine Crest
Preparatory School, Inc. Project), Series 2020 in a principal amount not to
exceed $125,000,000;
B) conduct a Tax Equity and Fiscal Responsibilities Act (TEFRA) public hearing
pursuant to Section 147(f) of the Internal Revenue Code, as amended concerning
the proposed issuance of the Bond; and
C) adopt a resolution of the Board of County Commissioners of Palm Beach County,
Florida, approving the application submitted by Pine Crest Preparatory School,
Inc. with respect to the requested issuance by the County of its Palm Beach
County, Florida educational facilities refunding revenue bond (Pine Crest
Preparatory School, Inc. Project), Series 2020A in a principal amount not to
exceed $62,800,000 and its Palm Beach County, Florida educational facilities
revenue bond (Pine Crest Preparatory School, Inc. Project), Series 2020B in a
principal amount not to exceed $67,200,000 (collectively, the Bonds), provided
however, that the combined aggregate principal amount of the Bonds shall not
exceed $125,000,000; approving the issuance of the Bonds within the meaning of
section 147(f) of the Internal Revenue Code of 1986, as amended; authorizing
the execution and delivery of that certain amended and restated Interlocal
Agreement; determining certain details of the Bonds; approving and authorizing
the execution and delivery of the Bonds; approving and authorizing the
execution and delivery of a Financing Agreement to provide security for such
Bonds; authorizing the proper Officers of the County to do all other things
deemed necessary or advisable in connection with the sale and delivery of the
Bonds; and providing for an effective date.
SUMMARY: Founded in 1934, the Borrower operates Pine Crest School, an
independent, co-educational day school. The Pine Crest School operates on two
campuses, Fort Lauderdale and Boca Raton. The Fort Lauderdale campus enrolls
1,790 students in pre-kindergarten through 12th grade. The Boca
Raton campus enrolls 876 students in pre-kindergarten through 8th
grade. The Borrower has requested the issuance of the Bonds to be used to
finance or refinance all or a portion of the cost of construction, renovation
and equipping of various capital improvements to the facilities of the Borrower
at its Fort Lauderdale and Boca Raton campuses, and to fund certain costs of
issuance related to the Bonds. Neither the taxing power nor the faith and
credit of the County, nor any County funds, shall be pledged to pay the
principal, premium, if any, or interest on the Bonds. District 4
(DB)
MARCH 10, 2020
5. REGULAR AGENDA
C. FACILITIES DEVELOPMENT AND OPERATIONS
1. Staff recommends motion to accept: a civic site cash-out payment in lieu of an off-site civic dedication
from 13FH Palm Beach, LP (13th Floor), the developer of Delray
Trails at Villa Del Ray PUD. SUMMARY: 13th
Floor is under contract to purchase and redevelop a 118 acre golf course within
the Villa Del Ray PUD. 13th Floor received rezoning and site plan
approval for its Delray Trails at Villa Del Ray development at the July 25,
2019 Zoning meeting. 13th Floor was
required by the ULDC to provide the County a 2.8 acre civic site within its
development for the County’s development of a Fire Station, but the residents
had concerns that the specified location would not be ideal for a Fire Station.
County staff worked with 13th Floor to identify an alternate site
located outside of the community on Lake Ida Road. The proposed 5.17 acre
offsite replacement civic site meets Fire Rescue’s locational criteria but is
comprised of two parcels, bisected by Lake Ida Road, one 2.6 acre parcel
located on the north side of Lake Ida Road, the other 2.57 acre parcel is
located on the south side. Staff has confirmed that the Fire Station could
be developed on the south parcel leaving the north parcel available for another
County purpose, such as affordable housing. 13th Floor
negotiated a contract for purchase of the property for $2,650,000, which was
the lowest price it could negotiate for any property meeting Fire Rescue’s
locational criteria. Staff obtained two appraisals valuing the property at
$1,260,000 and $1,200,000 respectfully, which is roughly half the contract
purchase price. As is customary, Staff reviewed the comps used and agrees that
they are appropriate. The seller does
not agree and will not reduce the price.
There are very few vacant parcels in the immediate area which are
available for development of the Fire Station and the property owners appear to
have unrealistic value expectations. Staff does not recommend paying twice the
appraised value for more property than is required for development of the station
and will continue exploring alternatives as they present themselves. Assuming 13th Floor continues to
move forward with development of its PUD, 13th Floor will remain
obligated to pay the County $1,103,500 as a civic site cash out fee upon
filing of its first plat of the Delray Trails property. on
April 30, 2020 (Property & Real
Estate Management) District 5 (HJF)
D. ADMINISTRATION
1. Briefing on
Coronavirus Disease 2019 (COVID-19). SUMMARY: A briefing on Coronavirus
Disease 2019 (COVID-19), will be provided by Dr. Alina Alonso, M.D., Director,
Palm Beach County Department of Health, Bill Johnson, R.N., Palm Beach County
Emergency Management Director, Chief Reginald Duren, Palm Beach County Fire
Rescue Administrator, and Chief Charlie Coyle, Palm Beach County Fire Rescue
EMS Chief. The briefing will focus on response and preparedness. Countywide
(LDC)
* * * * * * * * * * * *
MARCH 10, 2020
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
MARCH 10, 2020
A. ADMINISTRATION
COMMENTS
1. Staff recommends
motion to receive and file: The
updated Board Directive Reports which include in process and completed board
directive items. SUMMARY: At the February 6, 2018 Board of County
Commissioners Meeting, direction was given to the County Administrator to
submit monthly a status report of the board directives. The report categorizes:
1) In Process Items and 2) Completed Items. The report
continues to be updated on an on-going basis. Countywide (DN)
B. COUNTY ATTORNEY
MARCH 10, 2020
District 1 – COMMISSIONER HAL R. VALECHE
District 2 – COMMISSIONER GREGG K. WEISS
District 3 – COMMISSIONER DAVE KERNER
Request
for off-site Proclamation declaring April 19-25, 2020 as Palm Beach County
Sheriff Volunteer Week in Palm Beach County
District 4 – COMMISSIONER ROBERT S. WEINROTH
District 5 - COMMISSIONER MARY LOU BERGER
Request for off-site Proclamation declaring March 22, 2020 as All
People’s Day in Palm Beach County
District 6 - COMMISSIONER MELISSA MCKINLAY
District 7 – COMMISSIONER MACK BERNARD
Request
off-site Proclamation declaring April 2020 as Sexually Transmitted Diseases
(STDs) Awareness Month in Palm Beach County
MARCH 10, 2020
9. MATTERS BY THE PUBLIC – 2:00 P.M.
* * * * * * * * * * * *
MARCH 10, 2020
10. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."