September 15, 2020
9:30am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
SEPTEMBER 15, 2020
PAGE ITEM
7 3A-2 REVISED MOTION: Staff recommends motion to: A) return on behalf of the Fifteenth Judicial Circuit unutilized
donated funds of $6,193 to “Making Every Day Count, Inc.”; and B) approve
a budget amendment of $6,193 in the general fund. (Admin)
17 3F-2 MOVED TO
REGULAR (NOW 6G-1)(Airports)
46 6D-2 ADD-ON: Staff recommends motion to approve: A) a modification to the plan
for the implementation of the Infrastructure Sales Tax (IST) Housing Units for
the Homeless, Extremely Low and Low Income project; and B) the use of up to
$1,000,000 of IST funding allocated by the Board of County Commissioners under
the Housing Units for Homeless, Extremely Low and Low Income project towards
the renovation of the Pahokee Facility as part of the Non-Congregate Sheltering
Strategy for the Western Communities. SUMMARY: On June 2, 2020, the Board of County
Commissioners (BCC) authorized staff to proceed with the implementation of the
Non-Congregate Sheltering Strategy for the Western Communities. The strategy
entails the renovation and repurposing of two County-owned properties, located
in Pahokee and Belle Glade, to provide for non-congregate sheltering. A capital
appropriation of up to $5,000,000 of CARES Act funding was approved to renovate
the Pahokee facility and an additional $500,000 in funding for capital
improvements at the Belle Glade facility was to be identified in FY21 from
alternate funding sources such as Community Development Block Grant (CDBG).
Renovation work at the Pahokee facility is currently underway, unforeseen
conditions which were identified during the remediation and early construction
phases have resulted in increased renovation costs exceeding the initial
capital appropriation. An additional capital appropriation of $1,000,000 is
needed to complete the project and staff is recommending it be authorized from
the IST Housing Units for the Homeless, Extremely Low Income and Low Income
project allocation. If the BCC were to approve this recommendation, the one
evident deviation from the Tax Deed & Incentive Funding component of the
approved plan is that instead of relying on a Housing Authority, the County is
pursuing this project directly. Approval
of this recommendation would increase the total capital funding allocated for
the Pahokee Facility renovation project to $6,000,000, from CARES Act and IST
sources. This work is funded in part
from the IST fund. (FDO Admin) District 6/Countywide (LDC) (FDO)
48 7A-1 DELETED FOR FURTHER STAFF REVIEW: Staff recommends motion to approve:
reappointment of two members to the Child Care Advisory Council to fill the
positions of a representative who operates a parochial child care facility and
of a representative who is a consumer protection enforcement official. The
appointments will expire September 30, 2020. (Health)
51 Dist. 6 ADD-ON:
Request for off-site Proclamation declaring the month of September as Infant
Mortality Awareness Month in Palm Beach County
51 Dist. 6 ADD-ON:
Request for off-site Proclamation declaring the month of October, 2020 as
Domestic Violence Awareness Month in Palm Beach County
51 Dist. 7 ADD-ON:
Request for off-site Proclamation declaring September 21-27, 2020 as Diaper
Need Awareness Week in Palm Beach County
NOTE: Items that were revised,
added, deleted, or backup submitted and were not listed on the preliminary
addition/deletion sheet distributed to the Board the prior day are noted with
an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
SEPTEMBER 15, 2020
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Pages 7-42)
4. SPECIAL
PRESENTATIONS (Page 43)
5. PUBLIC HEARINGS - 9:30 A.M. (Page 44)
6. REGULAR AGENDA (Pages 45-47)
7. BOARD OF COUNTY COMMISSIONERS SITTING AS
THE CHILD CARE FACILITIES BOARD (Page 48)
8. BOARD APPOINTMENTS (Page 49)
9. STAFF
COMMENTS (Page 50)
10. BCC COMMENTS (Page 51)
11. ADJOURNMENT (Page 52)
* * * * * * * * * * *
SEPTEMBER 15, 2020
CONSENT AGENDA
A. ADMINISTRATION
Page 7
3A-1 Appointment
to the Florida Atlantic Research & Development Authority
3A-2 Return
of donated funds to “Making Every Day Count, Inc.”
B. CLERK & COMPTROLLER
Page 7
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
C. ENGINEERING & PUBLIC WORKS
Page 8
3C-1 Amendment to Infrastructure Surtax Project
Plan advancing the Alexander Run from Randolph Siding Road to Indiantown Road
resurfacing project from FY 2023 to FY 2020
3C-2 Contract with HSQ Group, Inc. for the Lyons
Road/Sansbury’s Way Buffered Bike Lanes from Forest Hill Boulevard to
Okeechobee Boulevard project
3C-3 Contract with American Consulting Engineers
of Florida, LLC for the Westgate Avenue from Wabasso Drive to Congress Avenue
project
Page 9
3C-4 Contract with J.W. Cheatham, LLC for the
Haverhill Road from north of Caribbean Boulevard to Bee Line Highway project
3C-5 Contract with Hardrives of Delray, Inc. for
the Gateway Boulevard at High Ridge Road intersection improvements project
Page 10
3C-6 Contract with DRMP, Inc. for the Coconut
Boulevard, South of 78th Place North to South of Northlake Boulevard
project
3C-7 Contract with McMahon Associates, Inc. for
the Kirk Road, Summit Boulevard to Gun Club Road project
E. COMMUNITY SERVICES
Page 11
3E-1 Appointments
to the Citizens Advisory Committee of Health and Human Services
Page 12
3E-2 Ratify the Mayor’s signature on the Grant
Year 2020-2023 Improving Care and Treatment Coordination: Focusing on Black
Women with HIV grant application with the U.S. Department of Health and Human
Services, Health Resources and Services Administration
Page 13
3E-3 Ratify the Mayor’s signature on the U.S.
Department of Justice, Bureau of Justice Assistance Fiscal Year 2020 Second
Chance Act Pay for Success Initiative: Outcomes-based Contracting to Lower
Recidivism and Address Substance Use Disorders through Recover Housing grant
application
Page 14
3E-4 Agreements with the Area Agency on Aging of
Palm Beach/Treasure Coast, Inc. to provide assistances to seniors
Page 15
3E-5 Interlocal Agreement with the Palm Beach
County Housing Authority and contracts with seven agencies for residents
adversely impacted by the COVID-19 pandemic for rental and utilities assistance
Page 16
3E-6 Receive and file contracts with two agencies
to mitigate the spread of COVID-19 in communities adversely impacted by the
pandemic
3E-7 Contract with Credit Card Management
Services, Inc. for provision of financial literacy and management training
services to low-income participants
SEPTEMBER 15, 2020
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
F. AIRPORTS
Page 17
3F-1 Receive
and file Terminal Space Lease Agreement with Flight Services & Systems, LLC
to lease ticket office space in the Palm Beach International Airport
3F-2 Airport
On-Demand Ground Transportation Services Agreement with WHC WPB. LLC for taxi
and luxury sedan/SUV service to arriving passengers at Palm Beach International
Airport
3F-3 Receive
and file Federal Aviation Administration grant agreement for the Stormwater
Management Master Plan Update for Palm Beach International Airport
Page 18
3F-4 Receive
and file Federal Aviation Administration grant agreement for Terminal
Improvements – Escalator Rehabilitation/Replacement at Palm Beach International
Airport
Page 19
3F-5 Authorization
to the County Administrator to execute modification to the Other Transaction
Agreement with the United States of America, acting through the Transportation
Security Administration related to the use of security checkpoint and baggage
screening areas
G. OFFICE OF FINANCIAL MANAGEMENT &
BUDGET
Page 20
3G-1 Resolution authorizing refunding of the Water
and Sewer Revenue Refunding Bonds, Series 2013
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 21
3H-1 Amendments to contract for environmental
assessment services extending the contracts by three months
Page 22
3H-2 Amendment to contract with Kurisu LLC for
landscape design and maintenance services at the Morikami Museum and Japanese
Gardens
3H-3 Contract with M. Gay Constructors, Inc. for sports
field lighting
Page 23
3H-4 Contracts for general minor construction
services
Page 24
3H-5 Contract for overhead door replacement
services
Page 25
3H-6 Contract for asphalt, paving and pathway services
Page 26
3H-7 Amended and Restated Agreement with
Atlantic/Palm Beach Ambulance, Inc. for interoperable communications
3H-8 Termination Agreement with the Village of
Tequesta for direct access to the County’s 800 MHz
Radio System
Page 27
3H-9 Contracts for electrical services
Page 28
3H-10 Authorization for the Clerk and Comptroller to
assign unique resolution numbers to the Indoor Air Quality Remediation Services
contracts
Page 29
3H-11 Change order to work order to contract with
Andrea Construction, Inc. for the Fire Rescue 911 Emergency Operations Center
Uninterrupted Power Supply System Replacement project
3H-12 Amended and Restated Agreement with Palms West
Hospital Limited Partnership for interoperable communications
Page 30
3H-13 Amended and Restated Lease Agreement with the
Town of Lantana for continued use of Fire Rescue Station No. 37
SEPTEMBER 15, 2020
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
I. HOUSING AND ECONOMIC SUSTAINABILITY
Page 31
3I-1 Receive and file agreements for the CARES
Act Program with eight agencies
Page 32
3I-2 Receive and file purchase and sale
contracts in the Silverwood Estates development
Page 33
3I-3 Receive
and file documents received during the months of April and May 2020 connected
to a loan made to Shellco Construction Corp. under the Housing and Urban
Development Section 108 loan program
K. WATER UTILITIES
Page 34
3K-1 Consultant Services Authorization to
contract with Mock, Roos & Associates, Inc. for the Century Village South
Water Main Improvement project
3K-2 Contract with Hinterland Group Inc. for lift
station rehabilitation
Page 35
3K-3 Work authorization to contract with
Johnson-Davis Incorporated for the CD03 Water Distribution System Improvements
Phase 3: Dillman Heights project
3K-4 Change order to contract with Hinterland
Group Inc for a time extension for the Lift Station Rehabilitation Project B
Bid Package 1 project
M. PARKS & RECREATION
Page 36
3M-1 Ratify
the Mayor’s signature on a Florida Recreation Development Assistance Program
grant application with the State of Florida Department of Environmental
Protection for the Canyon District Park Phase One project
3M-2 Receive
and file agreement with Can-Am Golf Ventures, LLC for the sale of tee times at
non-peak times
S. FIRE RESCUE
Page 37
3S-1 Letter of Understanding with Treasure Coast
Health Council, Inc. for provision of Mobile Integrated Health Services to
support opioid-related prevention components
T. HEALTH DEPARTMENT
Page 37
3T-1 Amendment to agreement with the Department
of Health Palm Beach County for the Control of Air Pollution
Page 38
3T-2 Resolution authorizing the Department of
Health, Palm Beach County, Division of Environmental Public Health to utilize
funds from the Pollution Recovery Trust Fund for a microbiology laboratory to
test water samples
U. INFORMATION SYSTEMS SERVICES
Page 38
3U-1 Rescind and replace Interlocal Agreements
with the Palm Beach County Property Appraiser for Geographic Information
Services Mapping Services
X. PUBLIC SAFETY
Page 39
3X-1 Contract with the Legal Aid Society of Palm
Beach County, Inc. for legal services to Indigent citizens
3X-2 Contract with Phamatech, Inc. for
drug-testing services to indigent defendants on pretrial supervised release
SEPTEMBER 15, 2020
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
AA. PALM TRAN
Page 40
3AA-1 Reappointments to the Palm Tran Service Board
3AA-2 Contract amendment with Fisher & Phillips LLC for services
related to collective bargaining agreement negotiations
BB. YOUTH SERVICES
Page 41
3BB-1 Contract with Prime Time Palm Beach County,
Inc. for provision of out-of-school programs
CC. SHERIFF
Page 41
3CC-1 Receive and file modification to agreement with
the Florida Division of Emergency Management extending the grant period for four
months
3CC-2 Interlocal Agreement with the City of
Greenacres for law enforcement services in the City of Greenacres
DD. INTERNAL AUDIT
Page 42
3DD-1 Receive and file final audit reports for the
Airports and Facilities Development and Operations departments
EE.
TOURIST DEVELOPMENT COUNCIL
Page 42
3EE-1 Budget amendments to reflect additional funding
for the marketing stimulus to promote Palm Beach County tourism
SPECIAL PRESENTATIONS
Page 43
4A COVID-19 Update by Dr. Alonso and County
Staff
PUBLIC HEARINGS – 9:30 A.M.
Page 44
NONE
SEPTEMBER 15, 2020
TABLE OF CONTENTS
REGULAR AGENDA
A. WESTGATE/BELVEDERE HOMES COMMUNITY REDEVELOPMENT AGENCY
Page 45
6A-1 Resolution approving the Westgate/Belvedere
Homes Community Redevelopment Agency’s Fiscal Year 2021 Budget
B. ADMINISTRATION
Page 45
6B-1 Receive and file report detailing program information relating to the progress of programs and services provided under the Coronavirus Aid, Relief, and Economic Security Act of 2020
C. COUNTY ATTORNEY
Page 46
6C-1 Resolution declaring that significant legal
rights will be impaired if Palm Beach County is required to complete
intergovernmental conflict resolution procedures with the City of Palm Beach
Gardens prior to court proceedings
D. FACILITIES DEVELOPMENT &
OPERATIONS
Page 46
6D-1 Interlocal Agreement with the City of West
Palm Beach providing for the County to convey to the City 45 County owned lots
within the City’s Golf Course, in exchange for conveying Transferable Development
Rights to the County for use on Block D and amending the City’s development
regulations to provide for the reconstruction of the Governmental Center in the
event of destruction
E. LIBRARY
Page 47
6E-1 Waiving
accrued overdue fines on children’s library card accounts
F. COOPERATIVE EXTENSION SERVICE
Page 47
6F-1 Budget transfers to fund portions of
existing staff and operational responsibilities at the Mounts Botanical Garden
BOARD OF
COUNTY COMMISSIONERS SITTING AS THE CHILD CARE FACILITIES BOARD
Page 48
7A-1 Reappointments to the Child Care Advisory
Council
BOARD
APPOINTMENTS (Page 49)
STAFF COMMENTS (Page 50)
COMMISSIONER COMMENTS (Page 51)
ADJOURNMENT (Page 52)
SEPTEMBER 15, 2020
A. ADMINISTRATION
1. Staff recommends
motion to approve: the appointment of one individual to the Florida
Atlantic Research & Development Authority (Authority):
Appoint Seat No. Seat Requirement
Nominated By Term
Sherry Ambrose 2 PBC
Resident/Employed Mayor Kerner 09/26/20-09/25/24
In
the Private Sector Vice-Mayor Weinroth
Comm. Bernard
Comm. Valeche
Comm. McKinlay
SUMMARY: On October 3, 1985, the Board of County Commissioners (BCC) adopted
Ordinance No. 85-32, which created the Florida Atlantic Research &
Development Authority. The Authority is
comprised of seven members: three Palm Beach County representatives, three
Broward County representatives and the President of Florida Atlantic University
or designee. Representatives must be
employed in the private sector and reside in the County in which they
represent. Even though these are at-large appointments, historically, staff has
requested nominations for the Authority from the District 4 Commissioner and
the District 5 Commissioner for seats #1 and #3. Seat #2 is an at-large
appointment, nominated by the entire BCC. The current diversity of the two Palm
Beach County representatives is: two Caucasian males. Ms. Ambrose is a
Caucasian female. Countywide (HH)
2. Staff recommends
motion to:
A) return on behalf of the Fifteenth
Judicial Circuit unutilized donated funds of $6,193 to “Making Every Day Count,
Inc.”; and
B) approve a budget amendment of $6,193
in the general fund.
SUMMARY: On December 18, 2018, the Board
of County Commissioners, on behalf of the Fifteenth Judicial Circuit, accepted
a donation of $22,627 from Making Every Day County, Inc. (3DD-1). These funds
were to support employment of a Juvenile Court Case Manager to cover salary,
applicable employment taxes, and travel costs.
Due to the position being vacant since May 19, 2020, there is a
remaining $6,193 of which the donator has requested to return. Countywide
(AH)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Date Meeting Type
April
7, 2020 Regular
May
19, 2020 Workshop
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve:
A) an amendment to the Infrastructure Surtax (IST) Project Plan approved by
the Board of County Commissioners (BCC) on April 4, 2017, to advance the
Alexander Run from Randolph Siding Road to Indiantown Road resurfacing project
(Project) from FY2023 to FY2020; and
B) a budget transfer of $300,000 within the IST Fund from reserves to
advance the funds for the Project from FY2023 to FY2020.
SUMMARY: Approval of the amendment and budget transfer
will advance the Project from FY2023 to
FY2020. The IST Plan is currently funding $300,000 for the Project in
FY2023. The advancement of the Project is needed to maintain the integrity of
the existing pavement and provide a safe and consistent road surface area. Engineering’s IST Reserve account will be
replenished by $300,000 in FY2023. The Sales Tax Oversight Committee
reviewed this request at their August 20, 2020 meeting and approved it
unanimously. This Project is funded
through the infrastructure sales tax. District 1 (YBH)
2. Staff recommends motion to approve: a contract with HSQ Group, Inc. (HSQ) in the amount of $1,035,241.92 for professional engineering services for Lyons Road/ Sansbury’s Way Buffered Bike Lanes from Forest Hill Boulevard to Okeechobee Boulevard (Project). SUMMARY: Approval of this contract will provide the professional services necessary for the preparation of design plans and construction bid documents for the Project. The Affirmative Procurement Initiative selected for this contract on May 1, 2019 is a 20% minimum mandatory Small Business Enterprise (SBE) participation. HSQ has agreed to 100% SBE participation for this contract. HSQ is a Palm Beach County and SBE certified company. This Project is funded by the Five-Year Road Program. Districts 2 & 6 (YBH)
3. Staff recommends
motion to approve:
A) a contract with American Consulting
Engineers of Florida, LLC (ACE), in the amount of $517,780.99 for professional engineering services for
Westgate Avenue from Wabasso Drive to Congress Avenue (Project); and
B) a budget
amendment of $945,949 in the capital outlay fund to recognize reimbursement
funding from Westgate Belvedere Homes Community Redevelopment Agency (CRA) and
appropriate it to the Project.
SUMMARY: Approval of this contract and budget amendment will provide the professional services necessary to prepare design plans and construction bid documents to reduce Westgate Avenue from a five-lane roadway to a three-lane roadway, and provide wider sidewalks and bike lanes. The Affirmative Procurement Initiatives selected for this contract on June 5, 2019 by the Goal Setting Committee are a 20% minimum mandatory Small Business Enterprise (SBE) participation and an SBE evaluation preference. ACE agreed to 23% SBE participation during selection for the contract but surpassed it with 27.95% during negotiation. The CRA received a Local Agency Program (LAP) federal grant through the Florida Department of Transportation (FDOT) for construction of the Project. The CRA is responsible for funding the design and any overruns. FDOT requires Palm Beach County to perform the design and construction as the LAP certification holder in support of the CRA’s Project. Approval of the budget amendment will recognize reimbursement funding for the Project from the CRA. ACE is a Palm Beach County based company. District 7 (YBH)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
4. Staff recommends
motion to approve:
A) a contract with J.W. Cheatham, LLC
(Cheatham) in the amount of $6,350,670.50 for the construction of Haverhill
Road from north of Caribbean Boulevard to Bee Line Highway (Project); and
B) a budget amendment of $874,290 in the Road
Impact Fee Zone 2 Fund to recognize reimbursement funding from the City of
Riviera Beach (City) and appropriate it to the Project.
SUMMARY: Approval of this contract and budget
amendment will allow Palm Beach County (County) to issue a notice to proceed to
Cheatham, a Palm Beach County based company, to begin construction of the
Project. The Project consists of widening Haverhill Road from two lanes to five
lanes. The Affirmative Procurement Initiative selected for this contract on
March 4, 2020 by the Goal Setting Committee is a 20% minimum mandatory Small
Business Enterprise (SBE) participation and a 3% minimum mandatory Minority
Business Enterprise (MBE) subcontracting goal for African American and/or
Hispanic American firms. Cheatham has agreed to 37.1% SBE participation which
includes 3.14% MBE participation. The budget amendment will recognize funding
from the City for utility work they requested. The City shall be responsible
for operation and maintenance of the utility work upon completion of the
Project. Cheatham was the lowest responsive bidder of seven bidders. The contract time for the Project is
540 calendar days. This Project is funded by the Five Year Road Program. District 7 (YBH)
5. Staff recommends
motion to:
A) approve
a contract with Hardrives of Delray, Inc. d/b/a Hardrives, Inc. (Hardrives) in
the amount of $1,297,399 for the construction of the Gateway Boulevard at High
Ridge Road intersection improvements (Project);
B) receive and file an interlocal agreement with the City of
Boynton Beach (City) for joint participation and project funding for
construction of utility adjustments in the amount of $164,131.81 for the
Project; and
C) approve
a budget amendment of $164,132 in the Road Impact Fee Zone 4 Fund to recognize
reimbursement funding from the City and appropriate it to the Project.
SUMMARY: Approval of this contract and budget
amendment will allow Palm Beach County to issue a notice to proceed to
Hardrives, a Palm Beach County based company, to begin construction of the
Project. The Project consists of widening High Ridge Road to provide a right
turn lane, a through lane, and dual left turn lanes northbound, and a right turn
lane, a through lane, and triple left turn lanes southbound. Gateway Boulevard
will be restriped to provide a second eastbound and westbound left turn lane. The
existing traffic signal will be replaced. The Goal Setting Committee set a 10%
minimum mandatory Small Business Enterprise (SBE) participation goal for this
contract as the Affirmative Procurement Initiative on March 4, 2020. Hardrives
has agreed to 21.3% SBE participation. The budget amendment will recognize
reimbursement funding from the City, as agreed to in the interlocal agreement,
for utility work they requested. The City shall be responsible for operation
and maintenance of the utility work upon completion of the Project. Hardrives
was the lowest responsive bidder of six. Heavy Civil, Inc. had a lower bid, but
was deemed non-responsive to the solicitation because their bid did not acknowledge
the second addendum. Also, the local preference ordinance would have revised
the rankings of the bidders since Heavy Civil, Inc. is not a locally based company.
The contract time for the Project is 120 calendar days. This Project is funded by the Five-Year Road Program. District 3
(YBH)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
6. Staff recommends motion to approve: a contract with DRMP, Inc. (DRMP) in the amount of $808,982.20 for professional engineering services for Coconut Boulevard, South of 78th Place North to South of Northlake Boulevard (Project). SUMMARY: Approval of this contract will provide the professional services necessary for the preparation of design plans and construction bid documents to widen the existing two-lane undivided roadway to a five-lane roadway. The Project was advertised on June 3, 2018 and June 10, 2018, prior to the effective date of the Equal Business Opportunity Ordinance and pursuant to the Small Business Enterprise (SBE) Ordinance at that time, with final selection taking place on September 27, 2018. The typical time frame from consultant selection to contract approval by the Board of County Commissioners (BCC) is within 10 months. However, presentation of this contract to the BCC was delayed by staff turnover combined with an unusually high volume of contracts. The SBE goal for all contracts was 15%. DRMP agreed to 36% SBE participation during selection for the contract but surpassed it with 51% during negotiation. DRMP is a Palm Beach County based company and a certified SBE company. This Project is funded by the Five-Year Road Program. District 6 (YBH)
7. Staff recommends motion to approve: a contract with McMahon Associates, Inc. (MAI) in the amount of $490,224.72 for professional engineering services for Kirk Road, Summit Boulevard to Gun Club Road (Project). SUMMARY: Approval of this contract will provide the professional services necessary for preparation of design plans and construction bid documents to widen Kirk Road from a two-lane roadway to a three-lane roadway with buffered bike lanes. The solicitation for design professionals was advertised on May 13, 2018 and May 20, 2018, prior to the effective date of the Equal Business Opportunity Ordinance and pursuant to the Small Business Enterprise (SBE) Ordinance at the time with final selection taking place on August 16, 2018. The typical time frame from consultant selection to contract approval by the Board of County Commissioners (BCC) is within 10 months. However, presentation of this contract to the BCC was delayed by staff turnover combined with an unusually high volume of contracts. The SBE goal for all contracts was 15%. MAI agreed to 18% SBE participation during selection for the contract but surpassed it with 20.9% during negotiation. MAI is a Palm Beach County based company. This Project is funded by the Five-Year Road Program. District 2 (YBH)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends motion to approve: the reappointment of one current member and the appointments of three new members to the Citizens Advisory Committee on Health and Human Services (CAC/HHS), effective October 1, 2020:
Seat No. Reappointment Seat Requirement Term
Ending Nominated
By
8
Anne Gerwig League of Cities 09/30/23
Vice Mayor Weinroth
Representative Comm. Valeche
Comm.
McKinlay
Comm.
Bernard CAC/HHS
Seat No. Appointment Seat Requirement Term Ending Nominated
By
5 Elisa
Cramer A Component of the 09/30/23 Vice
Mayor Weinroth
Health & Human Services Comm.
Valeche
System of Care Comm.
Bernard CAC/HHS
6 Anne
C.Valtin A Component of the 09/30/23 Comm. Valeche
Health & Human Services Comm.
Berger
System of Care Comm. McKinlay
Comm.
Bernard
CAC/HHS
9
Inger Harvey Resident West of 09/30/23 Vice
Mayor Weinroth
20 Mile Bend Comm. Bernard
CAC/HHS
SUMMARY: The CAC/HHS consists of 11 at-large members with at least 1 member being a resident west of the 20 Mile Bend and at least 1 member being a representative of the Palm Beach County League of Cities, per Resolution R2013-1563. The resolution requires that the executive committee of the CAC/HHS solicit and recommend member nominations for transmittal to the Board of County Commissioners (BCC). The BCC was notified by memo dated July 20, 2020 requesting nominations for appointments. The CAC/HHS at their regular committee meeting on July 9, 2020, recommended that all applications be forwarded to the BCC. All nominees meet all applicable guidelines and requirements outlined in the resolution. Ms. Gerwig is employed by AGA Engineering, which contracts with the County for services. Ms. Gerwig is also the Mayor with the Village of Wellington. The CAC/HHS provides no regulation, oversight, management, or policy setting recommendations regarding the subject contracts or transactions. Disclosure of this contractual relationship is being provided in accordance with the provisions of Section 2-443, of the Palm Beach County Code of Ethics. The diversity count for the eight seats that are currently filled is: Caucasian: 6 (75%), and African-American: 2 (25%). The gender ratio (female:male) is 5:3. Ms. Cramer and Ms. Harvey are African-American. Ms. Gerwig and Ms. Valtin are Caucasian. Ex-officio membership consists of one African-American male (25%), one African-American female, (25%), one Caucasian female (25%) and one Caucasian male (25%). Staff conducted targeted outreach in an effort to proffer candidates for appointments that maintain a diverse composition of the CAC/HHS. (Financially Assisted Agencies) Countywide (HH)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to:
A) ratify the
signature of the Mayor on the Grant Year (GY) 2020 – 2023 Improving Care and Treatment Coordination:
Focusing on Black Women with HIV Grant Application with the U.S.
Department of Health and Human Services (HHS), Health Resources and Services
Administration, for the three year period September 1, 2020 through August 31,
2023, in an amount totaling $930,000, of which $310,000 will be allocated
annually, for interventions to improve health outcomes for Black women with HIV
in Palm Beach County in a culturally sensitive and responsive manner; and
B) authorize the County Administrator or designee to execute
grant agreements, amendments, and all other documents necessary to the
implementation of the GY 2020 –
2023 Improving Care and Treatment
Coordination: Focusing on Black Women with HIV Grant.
SUMMARY: This is a new federal grant opportunity and Palm Beach County is
eligible for federal funding to help improve health outcomes for Black women
with HIV. In 2018, Black women represented a quarter
of all persons living with HIV in Palm Beach County, and only 60% were virally
suppressed. This Special
Project of National Significance funding will address socio-cultural health
determinants, expand the delivery and utilization of comprehensive HIV care and
treatment services, support continuous engagement in care, and improve health
outcomes for Black women with HIV in Palm Beach County in a culturally
sensitive and responsive manner. This
funding will allow the Community
Services Department to provide bundled interventions to approximately 100 Black
women with HIV currently not receiving care. The
emergency signature process was utilized because there was insufficient time to
submit this item through the regular agenda process. Delegated authority is
requested to comply with grantor timeline requirements. No County match is
required. (Ryan White Program) Countywide (HH)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
motion to:
A) ratify the signature of the Mayor on the U.S. Department of Justice (USDOJ),
Bureau of Justice Assistance (BJA) Fiscal Year (FY) 2020 Second Chance Act Pay
for Success Initiative: Outcomes-based Contracting to Lower Recidivism and
Address Substance Use Disorders through Recovery Housing Grant Application, for
the period October 1, 2020 through March 31, 2025, in
an amount totaling $2,500,000, of which $500,000 will be allocated annually,
for establishing outcomes-based contracting to lower recidivism and address
substance use disorders through recovery housing; and
B) authorize the County Administrator or designee to execute grant agreements,
amendments, and all other documents necessary to the implementation of the USDOJ,
BJA FY 2020 Second Chance Act Pay for Success Initiative: Outcomes-based
Contracting to Lower Recidivism and Address Substance Use Disorders through
Recovery Housing Grant.
SUMMARY: This is a new grant application
and Palm Beach County is eligible for federal funding to be used in
establishing outcomes-based contracting to lower recidivism and address
substance use disorders through recovery housing. The project will conduct an
analysis of specified data that demonstrates recovery housing and services
needs of the target population; conduct an analysis and make determinations
related to the outcomes selected for payment; conduct an analysis and establish
an outcomes-based contract structure; train recovery residence providers in
outcomes-based contracting and recovery, capital measuring and monitoring; and,
establish research protocols and produce a study to determine the impact of
outcomes-based contracting of recovery housing on long-term recovery outcomes.
The emergency signature process was utilized because there was not sufficient
time to submit the application through the regular BCC agenda process. No County match is required. (Community Services) Countywide
(HH)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
4. Staff recommends
motion to approve:
A) Standard Agreement No. ICA020-9500 for Older Americans Act
(OAA) with the Area Agency on Aging of Palm Beach/Treasure Coast, Inc.
(AAA), for the period April 1,2020 through
September 30, 2021, in an amount not to exceed $836,838, to provide in-home and
community based services to seniors through the Coronavirus Aid, Relief, and
Economic Security (CARES) Act;
B) Amendment 002 to Standard Agreement
No. IP019-9500 (R2019-1836) for the Emergency Home Energy Assistance Program
(EHEAP) with AAA, for the period of October 1, 2019 through September 30, 2020,
to revise, amend, and replace portions of the standard agreement, to provide
home energy assistance to seniors; and
C) a budget amendment of $831,980 in the Division of Senior
Services (DOSS) Administration Fund to align the budget to the actual grant
award.
SUMMARY: The agreements allow DOSS to provide services to seniors and their
caregivers. The OAA provides services
that preserve the independence of seniors and defers the need for more costly
institutions. The CARES Act funding will assist seniors who were adversely
impacted by the COVID-19 pandemic. Under the OAA agreement there are several
programs which serve seniors. The congregate meals program served 1,557
seniors. The home-delivered meals program served 432 seniors. The in-home
services program served 151 seniors and the in-home services for clients with
caregivers served 26 seniors/caregivers. OAA program services are funded with
$836,980 in federal funds. Seniors receiving home
delivered meals prior and during the COVID-19 pandemic are continuing to do so
without interruption in services. Due to the temporary closure of congregate
meal sites during the COVID-19 pandemic, congregate meals are currently being
managed in two ways: 1) through home delivery meals for those seniors who do
not have transportation to pick up their meals and 2) through grab and go at
one of DOSS’s two meal distribution sites. EHEAP is funded by the U.S.
Department of Health and Human Services via AAA and provides an emergency home
energy assistance program for seniors. EHEAP services are provided to seniors
aged 60 and older experiencing a home energy emergency. Seniors who are unable to
pay their electric bills can receive financial assistance up to twice a year,
once during the heating season (October – March) and once during the cooling
season (April – September). Currently, 264 seniors received services and 136
more seniors are estimated to be served by the end of this contract period, for
an approximate total of 400 seniors who will receive energy payment assistance
services. EHEAP federal funds for outreach services and administrative services
were decreased by $4,858. DOSS is responsible for providing services north of
Hypoluxo Road. The budget amendment is necessary to align the County budget
with the actual grant award. No county funding is required. DOSS is responsible for providing services north of Hypoluxo Road.
The areas of service include all of the districts, excluding District 3, 4, 5
and 7 south of Hypoluxo Road. The Mae Volen Center, Inc. is responsible for
providing services in the areas south of Hypoluxo Road. (DOSS) Countywide
except for portions of Districts 3, 4, 5, & 7 south of Hypoluxo Road.
(HH)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Staff recommends
motion to receive and file:
A) an
Interlocal Agreement with the Palm Beach County Housing Authority, for the
period July 20, 2020 through December 30, 2020, in an amount not to exceed
$40,000, for the provision of navigation services for Palm Beach County
residents who were adversely impacted by the COVID-19 pandemic and are applying
for rental and utilities assistance under the Coronavirus Aid, Relief, and
Economic Security (CARES) Act; and
B) contracts
for Provision of Services with the below listed agencies, for the period July
20, 2020 through December 30, 2020, in an amount totaling $360,000, for the
provision of navigation services for Palm Beach County residents who were
adversely impacted by the COVID-19 pandemic and are applying for rental and
utilities assistance under the CARES Act:
1. Adopt-A-Family
of the Palm Beaches, Inc. (AAF), in an amount not to exceed $50,000;
2. Catholic Charities of the
Diocese of Palm Beach County, Inc. (Catholic Charities), in an amount not to
exceed $60,000;
3. Farmworker Coordinating Council of
Palm Beach County, Inc. (FCC), in an amount not to exceed $40,000;
4. Housing Partnership, Inc. (HPI),
in an amount not to exceed $60,000;
5. The Lord’s Place, Inc.
(Lord’s Place), in an amount not to exceed $60,000;
6. Pathways to Prosperity, Inc. (PTP),
in an amount not to exceed $50,000; and
7. The Urban League of
Palm Beach County, Inc. (Urban League) in an amount not to exceed $40,000.
SUMMARY: On May 15, 2020, the Board of County
Commissioners allocated funding to the Community Services Department to provide
rental and utility assistance to individuals and families through the CARES Act. These funds are being used to address the
economic impact of the COVID-19 pandemic in Palm Beach County. Funding in the
amount of $400,000 was made available for eligible entities to implement the
navigation component of the CARES Act Rental and Utilities Assistance Program.
The above listed agencies will assist clients with navigation services and will
serve approximately 2,000 unduplicated families and individuals. The CARES Act
Rental and Utilities Assistance Program provides a one-time rental and utility
assistance to eligible Palm Beach County residents who have experienced loss of
income, reduction in hours of employment, or unemployment as a result of the
COVID-19 pandemic. The agencies will perform application navigation and review
services to provide clients with application submittal assistance. Clients
shall be assisted with rental payments up to $5,800 and with utility payments,
including electric, water, and gas combined up to $1,200 combined. Assistance
shall be provided only for past due rent and/or utilities dated between March
1, 2020, and December 30, 2020. Whitney Davis, an employee of the Lord’s Place
is a member of the Palm Beach County HIV CARE Council (HIV CARE Council).
Patrick Franklin, CEO of Urban League is a member of the Housing Finance
Authority (HFA). The HIV CARE Council and HFA provide no regulation, oversight,
management, or policy-setting recommendations regarding the subject contract or
transaction. Disclosure
of this contractual relationship at a duly noticed public meeting is being
provided in accordance with the provisions of Section. 2-443, of the Palm Beach
County Code of Ethics. The Director of Purchasing has authority to execute
these agreements pursuant to Section 2-54(f)(4) of the Palm Beach County
Code. In accordance with County PPM
CW-O-051, all delegated contracts, agreements, and grants must be submitted by
the initiating Department as a receive and file agenda item. No County funding is required. (Community Services) Countywide (HH)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
6. Staff recommends
motion to receive and file: contracts
for Provision of Services with the below listed agencies, for the period July
15, 2020 through December 30, 2020, in an amount totaling $250,666, to mitigate
the spread of COVID-19 in communities adversely impacted by the pandemic by
hiring local residents for the Community Health Worker (CHW) Program, through
the Coronavirus Aid, Relief, and Economic Security (CARES) Act:
A) Caridad Center, Inc., in an amount not to exceed $125,333; and
B) FoundCare, Inc., in an amount not to exceed $125,333.
SUMMARY: On May 15 2020, the Board of County
Commissioners allocated CARES Act funding to the Community Services Department
for the CHW Program. The purpose of the CHW program is to mitigate the spread
of COVID-19. A key component of the program involves the hiring of local
residents who reflect the same racial, ethnic and cultural backgrounds of the
communities served. CHWs are health workers who have a close understanding of
the community they serve. They offer interpretation and translation services,
advocate for individuals and community needs and provide culturally appropriate
health education and awareness to residents on ways to prevent and reduce the
spread of COVID-19. The above listed agencies will hire a total of eight
community health workers. Quinton Dames and Lilia Perez, are employees of
FoundCare, Inc. and are members of the Palm Beach County HIV CARE Council (HIV
CARE Council). Yolette Bonnet, CEO of FoundCare, Inc. is a member of the Health
Facilities Authority (HFA). The HIV CARE Council and HFA provide no regulation,
oversight, management, or policy-setting recommendations regarding the subject
contract or transaction. Disclosure of this contractual relationship at a duly
noticed public meeting is being provided in accordance with the provisions of
Section. 2-443, of the Palm Beach County Code of Ethics. The Director of Purchasing has authority to
execute these agreements pursuant to Section 2-54(f)(4) of the Palm Beach
County Code. In accordance with County
PPM CW-O-051, all delegated contracts, agreements, and grants must be submitted
by the initiating Department as a receive and file agenda item. No County
funding is required. (Community
Services) Countywide (HH)
7. Staff recommends
motion to approve: the
contract for Provision of Services with Credit Card Management Services, Inc.
(CCMS), for the period June 1, 2020 through September 30, 2021, in an amount
not to exceed $40,000, to provide financial literacy and management training
services to low-income participants. SUMMARY: CCMS is qualified to provide various training services for the Community
Action Program. Funding is provided by the Community Services Block Grant.
Qualified clients must be residents of Palm Beach County and meet federal poverty
level guidelines. CCMS will provide financial management training to assist
low-income participants in moving toward self-sufficiency. CCMS will provide
financial counseling, workshops, seminars, home ownership classes, as well as a
variety of services that focus on financial literacy. In FY 2019, 240
participants were enrolled in self-sufficiency trainings, of which 210
participants were able to accrue savings and increase their net worth. Under
this contract, an estimated 200 participants will be served. No County funds
are required. (Community Action Program) Countywide (HH)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
1. Staff recommends
motion to receive and file:
Terminal Space Lease Agreement (Agreement) with Flight Services &
Systems, LLC, an Ohio limited liability company (FSS), commencing June 1, 2020
and expiring September 30, 2020 (Initial Term), and automatically renewing on
an annual basis each October 1 to September 30, until canceled, providing for
FSS to lease approximately 162 square feet of ticket office space in the Palm
Beach International Airport (PBI) terminal building, for payment of rental in
the amount of $4,781.26 for the Initial Term. SUMMARY: FSS provides
aeronautical services, including ground handling services, to airlines at PBI.
The Agreement provides for the lease of approximately 162 square feet of
terminal space, and replaces and terminates the Terminal Space Lease Agreement
(R2018-0250) (Prior Agreement), to reflect FSS’ conversion from an Ohio
corporation to an Ohio limited liability company, to modify the methodology for
calculation of common area rental charges, and to update standard County
boilerplate provisions. Delegation of authority for execution of the standard
form Terminal Space Lease Agreement was approved by the Board pursuant to
R2018-0995. Countywide (AH)
2. MOVED TO REGULAR (NOW 6G-1) Staff
recommends motion to approve: Airport On-Demand Ground
Transportation Services Agreement (Agreement) with WHC WPB, LLC, a Florida
limited liability company d/b/a zTrip (zTrip), for on-demand ground
transportation services at the Palm Beach International Airport (PBI),
commencing October 1, 2020 and expiring September 30, 2021, renewable monthly
up to 24 additional months at the County’s option; providing for payment of
$2.50 per trip by zTrip; and payment by the County to zTrip for staffing
services in the amount of $171,400.32 for the initial term. SUMMARY: The Agreement provides for
on-demand taxi and luxury sedan/SUV service to arriving passengers at PBI. The
initial term is one year. The Agreement may be renewed on a monthly basis for a
period not to exceed 24 months at County’s option. The County will pay for
terminal dispatching services in the amount of $171,400.32 for the initial term
and $14,712.88 for each monthly renewal. zTrip will pay $2.50 to the County for
each passenger trip. The Agreement allows the County to require supplemental
staffing services on an as-needed basis, which may not exceed $200,000 over the
term of the Agreement. The Agreement provides for up to $30,000 in
reimbursement of certain expenses for items requested by the County such as the
cost of updating of the ground transportation information boards and secret
shopper services. zTrip has committed to using vehicles no older than five
years and equipping each vehicle with a camera system and on-board credit card
device. zTrip has committed to Airport Concessions Disadvantaged Business
Enterprise participation of 90% of purchases of goods and services under the
Agreement. Countywide (AH)
3. Staff recommends
motion to:
B)
approve
a budget amendment of
$399,381 in the Airport's Improvement and Development Fund to recognize the
receipt of a grant from the FAA; including a transfer to Reserves in the amount
of $399,381. This grant will reimburse local funds currently in the budget.
SUMMARY: Acceptance of this grant will provide the Department of Airports
with funding to update the Stormwater Master
Plan at PBI. This grant begins on August 3, 2020 and expires on August 2, 2024.
Delegation of authority for execution of the above standard form grant agreement
was approved by the Board of County Commissioners on October 3, 2006
(R2006-2086). This grant will not require a local match for the Stormwater
Management Master Plan Update at PBI. Countywide (AH)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
4. Staff recommends
motion to:
B)
approve
a budget amendment of
$1,322,977 in the Airport's Improvement and Development Fund to recognize the
receipt of grant funding from the FAA and to recognize Passenger Facility
Charge (PFC) funds of $7,209,953. Appropriate $5,291,237 of PFC fund for
project costs, and the remaining $1,918,716 PFC funds will replace previously
appropriated local funds, which will replenish reserves and budget additional
project costs of $6,614,214;
C)
approve
a budget transfer in
the Airport’s PFC Fund in the amount of $7,209,953 for the project cost of
$5,291,237; and $1,918,716 to replenish reserves for funds previously appropriated
to the project and;
D)
approve
Amendment No. 4 to the
Construction Manager (CM) at Risk Contract (Contract) with The Morganti Group,
Inc. (MGI) for CM at Risk Services for Airport Improvements for Palm Beach
County Department of Airports (Department) in the amount of $8,145,981 and 907
Calendar Days for Work Order MC 15:
Terminal Escalator Replacement at PBI.
SUMMARY: This grant begins August 3, 2020 and expires on August 2, 2024. This grant does not require a local match for
the project. Delegation of authority for execution of the above standard form
Grant Agreement was approved by the Board of County Commissioners (Board) on
October 3, 2006 (R2006-2086). The CM at Risk Contract with MGI was approved by
the Board on January 15, 2019 (R2019-0042).
The Contract is for two years with three one year renewal options for CM
at Risk Services for Airport Improvements for the Department. MGI is a Danbury,
Connecticut, based firm; however, the work will be directly managed by their
southeast regional office in Palm Beach County.
The contract value to date is $4,762,440. Approval of Amendment No. 4 in the amount of
$8,145,981 and 907 calendar days will enable MGI to complete Work Order MC 15:
Terminal Escalator Replacement at PBI. A Disadvantage Business Enterprise (DBE)
goal of 12% was established for this contract. DBE participation for this
project is 30%. Countywide (AH)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
5. Staff recommends
motion to authorize:
A) the County Administrator or designee to execute
Modification P00003 (Mod 3) to Other Transaction Agreement No.
70T01018T9NCKP023 (R2018-0382, as amended) (OTA) with the United States of
America, acting through the Transportation Security Administration (TSA),
pertaining to TSA’s use of security checkpoint and baggage screening areas at
the Palm Beach International Airport (PBI); providing for reimbursement to the
County by TSA for cleaning and sanitizing services provided at TSA’s screening
areas, in the amount of $92,879.34 for the period of September 1, 2020 through
December 31, 2020; and
B) the County
Administrator or designee to execute future modifications to the OTA to extend
the funding for reimbursement of cleaning and sanitizing services of the TSA
screening areas at PBI.
SUMMARY: Pursuant to the Aviation and Transportation
Security Act of 2001, TSA is required to conduct screening of all passengers,
property and baggage, which requires use of security checkpoint and baggage
screening areas. The OTA formalizes TSA’s obligations related to use of the
areas and provides for reimbursement of electrical costs associated with
equipment, HVAC, and lighting. Mod 3 provides for reimbursement of costs
incurred by the County for cleaning and sanitizing services provided at the TSA
screening areas for the period of September 1, 2020 through December 31,
2020. TSA will reimburse a maximum of
$92,879.34, based on an estimated cost of $23,219.84 per month. Reimbursement for cleaning and sanitizing
services for the screening areas will end on December 31, 2020, unless extended
by TSA under a future modification. The
Department is requesting a delegation of authority to the County Administrator
or designee to sign Mod 3 to ensure timely processing to satisfy TSA’s funding
deadline and to sign any future modification to the OTA to extend the funding
for cleaning and sanitizing services for TSA’s screening areas beyond December
31, 2020. For purposes of this
delegation, the Director of Airports shall be considered a designee. Countywide (AH)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to adopt: a resolution of the Board of County Commissioners of
Palm Beach County, Florida: (i) supplementing Resolution No. R-84-1206 of the
County, as amended and supplemented; (ii) authorizing the issuance of not
exceeding $62,000,000 principal amount of Palm Beach County, Florida Water and
Sewer Revenue Refunding Bonds, Series 2020 in connection with the refunding of
all or a portion of the County's Water and Sewer Revenue Refunding Bonds,
Series 2013; (iii) providing for certain other details relating
to the 2020 Bonds; (iv) approving the forms of and authorizing the use of an
official notice of sale and summary notice of sale in connection with the
public sale of the 2020 Bonds; (v) approving the form of and authorizing the
distribution of a preliminary official statement relating to the 2020 Bonds;
(vi) authorizing the Debt Manager to “deem final” for the purposes of
Securities and Exchange Commission Rule 15c2-12 the preliminary official
statement prepared in connection with the 2020 Bonds; (vii) approving
the form of and authorizing the execution of an escrow deposit agreement
and official statement; (viii) authorizing the purchase of bond insurance, a
debt service reserve surety bond or other form of credit enhancement in
connection with all or a portion of the 2020 Bonds under the circumstances
provided; (ix) appointing a registrar and paying agent in connection
with the 2020 Bonds; (x) providing for the undertaking required by Rule 15c2-12
of the Securities And Exchange Commission; (xi) authorizing the Mayor or County
Administrator to accept the best bid for the 2020 Bonds; (xii) authorizing the
proper officers of the County to do all acts necessary and proper
for carrying out the transactions contemplated by the resolution;
providing for the repeal of prior inconsistent resolutions or proceedings; and
providing for an effective date. SUMMARY: The County’s Financial
Advisors have reviewed the Water and Sewer Revenue Refunding Bonds, Series 2013
and determined that these bonds can be refunded for a savings. Based on current
market conditions, the estimated savings on the Series 2013 Water and Sewer
Revenue Refunding Bonds have a net present value of $6,850,000 (13.35%). These bonds
will be refunded at a not to exceed amount of $62 million on a competitive
basis. Countywide (DB)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to:
A) determine
that consistent with the provisions of Section 2-54(b) of the Palm Beach County
Purchasing Code, an extension to the term of the continuing contracts for
environmental assessment services is beneficial to the interest, health, safety
and welfare of the County; and
B) approve
Amendment No. 4 to the contracts for environmental assessment services with the
following consultants on a continuing contract basis extending the contracts
from September 22, 2020 to December 21, 2020:
1. AECOM Technical Services, Inc. (R2015-1253),
Non-SBE/Local, 11.06% SBE participation to date;
2. Partner
Assessment Corporation d/b/a Partner Engineering and Science, Inc. (formerly,
Eco Advisors, LLC) (R2015-1255), Non-SBE/Local, 53.66% SBE participation to
date; and
3. Terracon Consultants, Inc.
(R2015-1254), Non-SBE/Local, 19.67% SBE participation to date;
SUMMARY:
Amendment No. 4 extends the term of three contracts for environmental
assessment services through December 21, 2020. The Board approved the
continuing contracts on September 22, 2015, and the original contracts provided
for an initial two year term with three renewal options each for a period of
one year. These continuing environmental assessment contracts are set to
expire on September 21, 2020. The department advertised for the new continuing
environmental assessment services contracts, but had to re-advertise, which
resulted in a delay in getting the new continuing contracts in place before the
expiration of the existing contracts. Amendment No. 4 will extend services for
a three month period through December 21, 2020, while the new firms are being
selected. These contracts provide for environmental conditions assessments, identification
of remedial activities and related consulting and remediation observation
services. At this time, and consistent with the provisions of Section 2-54(b)
of the Palm Beach County Purchasing Code, staff believes that extending the
continuing environmental assessment contracts best serves the interests,
health, safety, and welfare of the County and its citizens. The existing
contracts were awarded under the prior Small Business Enterprise (SBE)
Ordinance, and the SBE participation goal was 15%. AECOM Technical Services,
Inc. committed to an SBE participation goal of 19%; Terracon Consultants, Inc.
15%; and Partner Assessment Corporation d/b/a Partner Engineering and Science,
Inc. (fka, Eco Advisors, LLC) 93%, respectively. Eco Advisors, LLC. was the
only consultant that was an SBE.
However, on July 23, 2019, the Board approved an Assignment, Assumption
& Consent Agreement from Eco Advisors, LLC to Partner Assessment
Corporation d/b/a Partner Engineering and Science, Inc., a non-SBE firm. The
Office of Equal Business Opportunity has reviewed the existing SBE
participation and approved this extension request under the existing contract
terms. (Capital Improvements Division) Countywide
(LDC)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
2. Staff recommends
motion to approve: Amendment
No. 1, which extends the term of the continuing contract with Kurisu LLC
(R2017-1318) to provide landscape design and maintenance services for the
Morikami Museum and Japanese Gardens (Gardens) through September 30, 2022. SUMMARY: Amendment No. 1 extends the
term of the contract to provide continuous services necessary to properly
design and manage the Gardens, and to provide authentic Japanese style
trimming, pruning, and training of shrubs and trees at the Gardens. The Board
approved the continuing contract on September 12, 2017, with an effective date
of October 1, 2017. The original contract provided for an initial three year
term with two renewal options each for a period of one year. The contract is
set to expire on September 30, 2020. Amendment No. 1 will renew the continuing
contract through to September 30, 2022.
The firm was selected under the county’s prior Small Business Enterprise
(SBE) program where a 15% SBE goal was applied, and the consultant committed to
100% SBE participation. To date, the consultant has achieved 100% SBE
participation. The Office of Equal Business Opportunity has reviewed and
approved this renewal request under the existing contract terms. (Capital
Improvements Division) District 5 (LDC)
3. Staff recommends
motion to approve: an annual contract with the following contractor for
the installation of sports field lighting on an as-needed basis through
September 9, 2024.
Contractor Status SBE or Non-SBE
M. Gay Constructors, Inc. Non-Local Non-SBE
SUMMARY: On September 10, 2019, the Board approved
the annual sports field lighting installation contract. The work consists of
supervision, labor, and miscellaneous materials (excluding light fixtures)
required for complete electrical system modifications related to the
replacement of the sports field lighting systems and associated controls at
select County park locations. The contractor now joins the list of four already
prequalified contractors for a total of five with a contract expiration date of
September 9, 2024. The specific magnitude of the work shall be determined by
individual work orders issued against this annual contract. These contracts are
five year indefinite-quantity contracts with a maximum cumulative value of
$4,000,000 across all prequalified contractors. Work is to be awarded as work
orders on a lump-sum, competitively bid basis across all prequalified
contractors. Contractors are allowed to qualify at any time and be added to
this annual contract. Projects $100,000 and over are advertised on the vendor
self-service website while projects $200,000 and over are also advertised in
the newspaper. Projects under $100,000 are bid among the pool of pre-qualified
contractors (currently five have pre-qualified) and for projects over $100,000,
the bidding pool is expanded to include any additional bidders responding to
the specific project advertisement that submit a qualification application at
least ten days before the bid due date. The annual contract was last presented
to the Goal Setting Committee on March 4, 2020 and the following Affirmative
Procurement Initiatives were applied:
Sheltered Market was applied for projects under $100,000 (when three or
more Small Business Enterprises (SBE) are qualified under the annual contract)
or an SBE contractor will be given a price preference if its bid is within 10%
of the lowest responsive and responsible bidder. Actual Small/Minority/ Women
Owned Business Enterprise (S/M/WBE) participation will be identified on each
work order, and will be tracked cumulatively for each work order issued.
Current cumulative S/M/WBE participation for all work orders to-date under the
Sports Field Lighting Annual is 2.95%. (Capital Improvements) Countywide
(LDC)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to approve: annual contracts with the following contractors for
general minor construction services on an as-needed basis through February 10,
2025.
Contractor Status SBE or Non-SBE
A)
Kelly Brothers, Inc. Non-Local Non-SBE
B)
Republic Construction Corp. Local SBE
SUMMARY: On February 11, 2020, the Board approved
the annual minor construction contract. The work consists of construction services
associated with repairs, improvements and renovations to County properties. The
contractors now join the list of 16 already prequalified contractors for a
total of 18 with a contract expiration date of February 10, 2025. The specific
requirements of the work shall be determined by individual work orders issued
against this annual contract. These contracts are five year indefinite-quantity
contracts with a maximum cumulative value of $5,000,000. Work is to be awarded
as work orders on a lump-sum, competitively bid basis across all prequalified
contractors. Contractors are allowed to qualify at any time and be added to
this annual contract. Projects $100,000 and over are advertised on the vendor
self-service website while projects $200,000 and over are also advertised in
the newspaper. Projects under $100,000 are bid among the pool of pre-qualified
contractors (currently 18 have pre-qualified) and for projects over $100,000,
the bidding pool is expanded to include any additional bidders responding to the
specific project advertisement that submit a qualification application at least
ten days before the bid due date. This annual contract was presented to the
Goal Setting Committee on August 21, 2019. The Committee applied the following
three Affirmative Procurement Initiatives including: 1) sheltered market for
projects under $100,000; or 2) a small business enterprise (SBE) contractor
will be given a price preference if its bid is within 10% of the lowest
non-small business bid on a single trade project over $100,000; or 3) a
mandatory 25% SBE subcontracting goal for a multi-trade project over $100,000.
Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE) participation
will be identified on each work order, and will be tracked cumulatively for each
work order issued. Current cumulative S/M/WBE participation for all work orders
to-date under the minor annual contract is 84.16%. (Capital Improvements) Countywide
(LDC)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
5. Staff recommends
motion to approve: an annual contract with the following contractor for
overhead door replacement services on an as-needed basis through July 9, 2023.
Contractor
Status SBE or Non-SBE
Coast
to Coast Garage Door LLC Non-Local Non-SBE
SUMMARY: On July 10, 2018, the Board approved the
annual overhead door replacement contract. The work consists of the replacement
of overhead and manual garage doors (rolling and sectional) on County
properties. The contractor now joins the list of three already prequalified
contractors for a total of four with a contract expiration date of July 9,
2023. The specific requirements of the work shall be determined by individual
work orders issued against this annual contract. These contracts are five year
indefinite-quantity contracts with a maximum cumulative value of $1,000,000
across all prequalified contractors. Work is to be awarded as work orders on a
lump-sum, competitively bid basis across all prequalified contractors.
Contractors are allowed to qualify at any time and be added to this annual
contract. Projects $100,000 and over are advertised on the vendor self-service
website while projects $200,000 and over are also advertised in the newspaper.
Projects under $100,000 are bid among the pool of pre-qualified contractors
(currently four have pre-qualified) and for projects over $100,000, the bidding
pool is expanded to include any additional bidders responding to the specific
project advertisement that submit a qualification application at least ten days
before the bid due date. The overhead door replacement annual contract was last
presented to the Goal Setting Committee on March 4, 2020 and the Committee
established Affirmative Procurement Initiatives of sheltered market for
projects under $100,000 (when three or more small businesses are qualified
under the annual contract) or a Small Business Enterprise (SBE) contractor will
be given a price preference if its bid is within 10% of the lowest non-small
business bid. The Small/Minority/Women Owned Business Enterprise (S/M/WBE)
actual participation will be identified on each work order, and will be tracked
cumulatively for each work order issued. To date, there is no S/M/WBE
participation under the overhead door replacement annual contract. (Capital
Improvements) Countywide (LDC)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
6. Staff recommends
motion to approve: an annual contract with the following contractor for
asphalt, paving and pathway services on an as-needed basis through June 18,
2023.
Contractor Status SBE or Non-SBE
Precise
Paving, Inc. Local
SBE
SUMMARY: On June 18, 2020, the Board approved the
annual asphalt, paving and pathway annual contract. The work consists of new or
repair services of asphalt, paving and pathway construction. The contractor now
joins the list of 12 already prequalified contractors for a total of 13 with a
contract expiration date of June 18, 2023. The specific requirements of the
work shall be determined by individual work orders issued against this annual
contract. These contracts are five year indefinite-quantity contracts with a
maximum cumulative value of $1,000,000 across all prequalified contractors.
Work is to be awarded as work orders on a lump-sum, competitively bid basis across
all prequalified contractors. Contractors are allowed to qualify at any time
and be added to this annual contract. Projects $100,000 and over are advertised
on the vendor self-service website while projects $200,000 and over are also
advertised in the newspaper. Projects under $100,000 are bid among the pool of
pre-qualified contractors (currently 13 have pre-qualified) and for projects
over $100,000, the bidding pool is expanded to include any additional bidders
responding to the specific project advertisement that submit a qualification
application at least ten days before the bid due date. The asphalt, paving and
pathway annual contract was presented to the Goal Setting Committee January 2,
2019 and the Committee established Affirmative Procurement Initiatives of
sheltered market for projects under $100,000 or a Small Business Enterprise
(SBE) contractor will be given a price preference if its bid is within 10% of
the lowest non-small business bid. The Small/Minority/Women Owned Business
Enterprise (S/M/WBE) actual participation will be identified on each work
order, and will be tracked cumulatively for each work order issued. Current
cumulative S/M/WBE participation for all work orders to-date under the asphalt,
paving and pathway annual contract is 78.80%. (Capital Improvements) Countywide
(LDC)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff recommends
motion to approve: an Amended and Restated Agreement (Agreement) with
Atlantic/Palm Beach Ambulance, Inc., d/b/a AMR, a corporation licensed to do
business in the State of Florida (Participant), allowing for interoperable
communications through the Countywide and EMS common talk groups of the
County’s 800 MHz Radio System (County’s System) for a period of five years from
September 15, 2020 through September 14, 2025. SUMMARY: This Agreement provides the terms and conditions under
which the Participant can program into its radios and use the Countywide and
EMS common talk groups for certain inter-agency communications. This Agreement
is intended to replace Agreement (R2015-1018) between County and Participant,
amended by First Amendment R2018-1168 and adds language regarding the
requirement to maintain its Certificate of Public Convenience and Necessity
throughout the term of this Agreement. The Participant is being permitted such
use because it has contracted with the Club at Admirals Cove to provide advanced
life support and essential emergency medical services. The Participant will
only be able to access the common talk groups for specified types of
communications and will conduct routine operational communications on its own
radio system. The terms of the Agreement are standard and have been offered to
all municipalities and local branches of State/Federal agencies and ambulance
service providers with 800 MHz trunked radio capabilities. There are no charges
associated with this Agreement, but the Participant is required to pay all
costs associated with Participant’s subscriber units and to comply with the
established operating procedures for the County’s System. The Agreement may be terminated by either
party, with or without cause. The term of the Agreement is for five years or
until the expiration or termination of the Participant’s Certificate of Public
Convenience and Necessity, whichever comes first. There are two renewal
options, each for a term of five years. (ESS) Countywide (LDC)
8. Staff recommends
motion to approve: a Termination Agreement (Agreement), effective
September 30, 2020, with the Village of Tequesta (Participant) setting forth
the conditions for an early termination of
the Interlocal Agreement (R2019-1902) (Direct Access Agreement) providing direct access to the County’s 800
MHz Radio System. SUMMARY: On
December 17, 2019, the Board approved an Interlocal Agreement (R2019-1902) with
the Participant, providing the Participant with direct access to the County’s
800 MHz Radio System. The Participant recently voted to transition its radio
services from the County to the Municipal Public Safety Communications
Consortium which transition will be effective on October 1, 2020. Consequently,
the Participant requested the Direct Access Agreement be terminated on
September 30, 2020. This Agreement sets forth the conditions for the early
termination. (ESS) Countywide (LDC)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
9. Staff recommends
motion to approve: annual contracts with the following contractors for
electrical services on an as-needed basis through November 18, 2024.
Contractor Status SBE
or Non-SBE
A) M. Gay Constructors, Inc.
Non-Local Non-SBE
B) Clear Blue Energy Corp.
Non-Local Non-SBE
SUMMARY: On November 19,
2019, the Board approved the annual electrical contract. The work consists of
electrical services associated with repairs, improvements and renovations to
County properties. The contractors now join the list of 10 already prequalified
contractors for a total of 12 with a contract expiration date of November 18,
2024. The specific requirements of the work shall be determined by individual
work orders issued against this annual contract. These contracts are five year indefinite-quantity
contracts with a maximum cumulative value of $1,000,000 across all prequalified
contractors. Work is to be awarded as work orders on a lump-sum, competitively
bid basis across all prequalified contractors. Contractors are allowed to qualify
at any time and be added to this annual contract. Projects $100,000 and over
are advertised on the vendor self-service website while projects $200,000 and
over are also advertised in the newspaper. Projects under $100,000 are bid
among the pool of pre-qualified contractors (currently 12 have pre-qualified)
and for projects over $100,000, the bidding pool is expanded to include any
additional bidders responding to the specific project advertisement that submit
a qualification application at least 10 days before the bid due date. The
electrical annual contract was last presented to the Goal Setting Committee on
March 4, 2020 and the committee established Affirmative Procurement Initiatives
(API) of sheltered market for projects under $100,000 (when three or more small
businesses are qualified under the annual contract) or a Small Business
Enterprise (SBE) contractor will be given a price preference if its bid is
within 10% of the lowest non-small business bid. The Small/Minority/Women Owned
Business Enterprise (S/M/WBE) actual participation will be identified on each
work order, and will be tracked cumulatively for each work order issued.
Current cumulative S/M/WBE participation for all work orders to-date under the
electrical annual contract is 73.27%. (Capital Improvements) Countywide
(LDC)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
10. Staff recommends
motion to:
A) authorize the Clerk and Comptroller to assign a unique
resolution number to the annual Indoor Air Quality (IAQ) Remediation Services
contracts with six contractors (listed as 1-6 below) recognizing the contracts
as authorized by the Board for
implementation of all future authorizations;
B) ratify Emergency Work
Order #2020-039381 issued to Dean
Mitchell Restoration, Inc. (Dean Mitchell) on July 23, 2020 in the amount of
$90,230 for emergency work under the IAQ Remediation Services annual contract
with Dean Mitchell; and
C) approve a maximum cumulative dollar value of $1,000,000 across all pre-qualified
contractors under the IAQ Remediation Services annual contract.
|
Contractor |
Status |
S/M/WBE |
|
1. Dean Mitchell Restoration, Inc. |
Local |
No |
|
2. Decon Environmental & Engineering, Inc. |
Non-Local |
No |
|
3. D.P.C. General Contractors, Inc. 4. Prism Response, Inc. |
Non-Local Non-Local |
No No |
|
5. Greenview Construction, LLC 6. United Restoration of FL, LLC |
Local Non-Local |
Yes No |
SUMMARY: On September 19, 2018, the annual IAQ
Remediation Services contract with three contractors was approved under the
Facilities Development and Operations Director’s authority to execute contracts
that do not meet or exceed $200,000. The IAQ Remediation Services annual
contract is for the performance of indoor air quality, infectious disease and
blood borne pathogen remediation services on an as needed basis. Additional contractors became pre-qualified
on October 23, 2018 and August 1, 2019.
Also on August 1, 2019, Amendment No. 1 to the annual contract was
issued to extend the term of the original contract through September 18, 2023
and to incorporate other County standard contract terms. For ease of tracking and for determining
approval thresholds for future work authorizations under Countywide PPM
CW-F-050, FDO asks that the Clerk assign an R-number to these contracts and
that the contracts be recognized as Board authorized. These are all five
year indefinite-quantity contracts and FDO asks the Board to approve a maximum
cumulative value of $1,000,000 across all prequalified contractors for work
authorized or to be authorized. Work is to be awarded as work orders on a
lump-sum, competitively bid basis across all prequalified contractors.
Contractors are allowed to qualify at any time and be added to this annual
contract. To date the County has awarded $295,829.93 in work orders under this
annual contract. FDO asks that the Board ratify an emergency work order issued
to Dean Mitchell in the amount of $90,230 on July 23, 2020 for mobilization of
indoor humidity control equipment and personnel in response to a Heating
Ventilation Air Conditioning failure at the Judge Daniel T.K. Hurley
Courthouse. This emergency work order caused the Dean Mitchell contract to
exceed $200,000, the FDO Director’s approval limits. In addition, staff is
requesting that the approval of a maximum cumulative limit of $1,000,000 across
all pre-qualified contractors under the IAQ Remediation Services annual
contract for existing and future work required to be accomplished before the
expiration of this contract, which expires on September 18,
2023. Additional Board approval will be required in order to exceed the
new total cumulative value. The annual
IAQ Remediation Services contract was presented to the Goal Setting Committee
on January 2, 2019, and the committee established Affirmative Procurement
Initiatives of sheltered market for projects valued at or below $100,000 once
four Small Business Enterprise (SBE) vendors are available, and price preference
for SBE contractors if their bid is within 10% of the lowest non-SBE bid. Small/Minority/Women-Owned Business
Enterprise (S/M/WBE) actual participation will be identified on each work
order, and will be tracked cumulatively over all work orders issued. Current
cumulative S/M/WBE participation for all work orders to date is 0%. (FDO Admin)
Countywide (MJ)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
11. Staff recommends
motion to approve: Change Order No. 1 to Work Order No. 19-067 to the
annual minor construction contract with Andrea Construction, Inc. (R2015-0157) increasing the project value for the Fire Rescue 911 Emergency Operations
Center (EOC) Uninterrupted Power Supply (UPS) System Replacement project in the
amount of $57,985.50 and increasing the project duration by 125 calendar
days. SUMMARY: On October 22, 2019, the Board of County
Commissioners approved the work order with Andrea Construction, Inc. (2019-1631) in the amount of $796,640 to replace 14
existing ferrups-type UPS systems with 2 160kva/144kw UPS systems and to add
mechanical cooling to the room. This project was to be completed within 120
calendars days of notice to proceed. The project was delayed due to additional
electrical work needed to remove of the 14 existing UPS breaker panels. Change
Order No. 1 consists of the additional time and funds needed to accommodate the
additional general project requirements, labor and long lead-time equipment.
The annual minor construction contract was initially presented to the Goal
Setting Committee on January 2, 2019 and the committee established an
Affirmative Procurement Initiative (API) of sheltered market for projects under
$100,000. Since this project was over $100,000, no API applied. Andrea
Construction Inc. is an SBE and submitted 51.37% SBE participation on this work
order. The overall participation on the annual minor construction contract is
56.55%. Funding for this project is from the Fire Rescue MSTU Fund. (Capital
Improvements Division) District 3 (LDC)
12. Staff recommends
motion to approve: an Amended and Restated Agreement (Agreement) with
Palms West Hospital Limited Partnership a foreign limited partnership licensed
to do business in the State of Florida (Hospital), allowing for interoperable
communications through the Countywide EMS and common talk groups of the County’s
Public Safety Radio System (County’s System) to the Hospital from September 15,
2020 through September 14, 2025. SUMMARY: This Agreement provides the
terms and conditions under which the Hospital can program into its radios and
use the Countywide EMS and common talk groups for certain types of inter-Agency
communications. This Agreement is intended to replace the Agreement R2015-0921
between County and Hospital, as amended by First Amendment R2018-1989. The
County’s System will not be utilized for routine operational communications by
the Hospital. The terms of the Agreement are standard and have been offered to
all municipalities and local branches of state and federal agencies and
ambulance service providers with 800 MHz trunked radio capabilities. There are
no charges associated with this Agreement. The Hospital is required to pay all
costs associated with the Hospital’s subscriber units and to comply with the
established operating procedures for the County’s System. This Agreement
provides for an initial term of five years with two renewal options, each for a
period of five years. This Agreement may be terminated by either party, with or
without cause, upon ten days prior written notice to the other party. (ESS) Countywide
(LDC)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
13. Staff recommends
motion to approve: an Amended and Restated Lease Agreement with the
Town of Lantana (Town), for the continued use of Fire Rescue Station No. 37
(Station 37) located at 500 Greynolds Circle in unincorporated Lantana
commencing on October 1, 2020 and extending until September 30, 2025 for
$65,000 per year. SUMMARY: Since
1997, Fire Rescue has occupied a portion of an approximately 8,250 SF building
owned by the Town for operation of
Station 37 pursuant to an
Interlocal Agreement with the Town (R2004-0364) which expired on September 30,
2009. In 2008, the Town opted into the
Fire/Rescue Municipal Services Taxing Unit as a mechanism for the funding and
provision of County fire protection and emergency medical services within the
municipal boundaries of the Town. On May 17, 2011 (R2011-0745), the Board
approved a lease with the Town for a term of five years, with one five year
option. The current term of the lease will expire on September 30, 2020. This
Amended and Restated Lease is for five years, with one automatic renewal for an
additional five year term, unless either party provides one year advance notice
of non-renewal. The annual rent is $65,000 for the first five years, with the
first payment due within 30 days of the approval of this item. Subsequent
annual payments will be due on October 1st of each year. The annual rent for
the renewal term will increase to $70,000. The County will be responsible for
repair and maintenance of the Premises.
The County will also pay the Town $9,785/year for electricity used. In
the event the Amended and Restated Lease Agreement terminates or expires prior
to September 30, 2030, the Town has agreed to reimburse the County for the
prorated costs incurred by County for Alterations up to $1,000,000. The Town
approved the lease agreement on August 24, 2020. The Fire Rescue Department
supports extending the term of the agreement and will continue to have administrative
responsibility for the lease. (Property & Real Estate Management) District
7 (HJF)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to receive
and file: eight agreements, each
in an amount not to exceed $40,000, as follows:
A) CARES Act Program Agreement with Credit Card Management Services, Inc.;
B) CARES Act Program Agreement with CreditGuard of America, Inc.;
C) CARES Act Program Agreement with Housing Foundation of America, Inc.;
D) CARES Act Program Agreement with Housing Partnership, Inc. d/b/a
Community Partners of South Florida.;
E) CARES Act Program Agreement with Real Estate, Education and Community
Housing, Inc.;
F) CARES Act Program Agreement with Urban League of Palm Beach County, Inc.;
G) CARES Act Program Agreement with We Help Communities “2” Develop Corporation;
and
H) CARES Act Program Agreement with the West Palm Beach Housing Authority.
SUMMARY: The agreements have been executed on behalf of the Board of County
Commissioners (BCC) by Kathleen M. Scarlett, Director of Purchasing, in
accordance with PPM CW-L-049 (Requirements for Procurements of Non-Construction
Related Goods and Services Purchased or Reimbursed with Federal Funds). In accordance with Agenda Item 6C-3, dated
May 5, 2020, the BCC authorized the allocation of CARES Act Program funds to no
more than eight certified housing counseling agencies to provide housing
counseling assistance to homeowners and renters impacted by COVID-19. Each of these agreements are in an amount not
to exceed $40,000. In accordance with County PPM CW-O-051, all delegated
contracts, agreements and grants must be submitted by the initiating Department
as a receive and file agenda item. CARES Act funds do not require a local
match. Countywide (HJF)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
2. Staff recommends
motion to receive
and file: four contracts for
Purchase and Sale as follows:
A) contract for Purchase and Sale with Reveta Larenee Lowe in the amount of
$264,770 for the acquisition of the Workforce Housing Unit at 5287 Silverdrift
Lane, Lake Worth Beach, FL 33463;
B) contract for Purchase and Sale with Dina Hyppolite in the amount of
$264,770 for the acquisition of the Workforce Housing Unit at 5311 Silverdrift
Lane, Lake Worth Beach, FL 33463;
C) contract for Purchase and Sale with Dasaev Estime in the amount of
$264,770 for the acquisition of the Workforce Housing Unit at 5335 Silverdrift
Lane, Lake Worth Beach, FL 33463; and
D) contract for Purchase and Sale with Albert Rodriguez and Gloria Maria
Velez Gomez in the amount of $264,770 for the acquisition of the Workforce
Housing Unit at 5355 Silverdrift Lane, Lake Worth Beach, FL 33463.
SUMMARY: The documents have been executed on behalf of the Board of County
Commissioners (BCC) by the County Administrator in accordance with Agenda Item
3I-8 dated October 22, 2019. These four units are located at Lennar Homes’
Silverwood Estates development off Hypoloxo Road in Lake Worth Beach. In June
2019, the County purchased six townhomes at Silverwood Estates as part of its
Workforce Housing Program (WHP) initiative and began marketing the units to
qualified buyers. These are the last
four units owned by the County at Silverwood Estates. Funds received by the
County from the sale of these units will be returned to the Workforce Housing
Trust Fund. In accordance with County PPM CW-O-051, all delegated contracts,
agreements and grants must be submitted by the initiating Department as a
receive and file agenda item. WHP funds do not require a local match. District
3 (HJF)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
3. Staff recommends
motion to receive and file: the executed
documents received during the months of April and May 2020 in connection a loan
made to Shellco Construction Corp., Simplified Inc., and Simplified Fabricators
Inc. under the Housing and Urban Development (HUD) Section 108 Loan program, as
follows:
A) Second Allonge to Section 108 Promissory Note, dated April 30, 2020;
B) First Amendment to Section 108 Loan Agreement, dated April 30, 2020;
C) First Amendment to Security Agreement, dated April 30, 2020;
D) Collateral Security Mortgage Modification Agreement, dated April 30,
2020;
E) Reaffirmation of Guaranty Agreement, Dated May 6, 2020;
F) Opinion of Borrower Counsel for Extension and Modification of HUD Section
108 Loan;
SUMMARY: The documents have been executed on behalf of the Board of County
Commissioners (BCC) by the County Administrator or designee in accordance with
Resolution R2009-0725, and are now being submitted to the Board to receive and
file. In 2019, a $600,000 loan in the form of a revolving line of credit, was
made to Shellco Construction Corp., Simplified Inc., and Simplified Fabricators
Inc. (Borrowers) under the HUD Section 108 Loan program. The Borrowers operate
a shell construction company and manufacture specialized truck beds for
commercial vehicles used in the construction industry. In 2020, the form of the
loan was modified to permanent working capital with a seven year term. Although
the Borrowers are headquartered at 1300 Gateway Road in Lake Park all
manufacturing occurs at the company’s facility at 9040 Belvedere Road in West
Palm Beach. The Borrowers are expected to create 22 full time equivalent jobs
over 5 years, with 51% of the jobs made available to low to moderate income
persons. To date, the Borrowers have created 32 new jobs; with 100% held by
individuals who were low to moderate income at the time of hire. In accordance
with County PPM CW-O-051, all delegated contracts, agreements and grants must
be submitted as a receive and file agenda item within 90 days upon receipt of
original executed and recorded agreements and supporting documents from
borrower’s counsel. These are Federal funds which require no local match. District
6 (DB)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 26 to
the Consulting/Professional Services Utility Distribution & Collection
System Engineering Services Contract (Contract) with Mock, Roos &
Associates, Inc., (Consultant) for the Century Village South Water Main
Improvement (Project) for a total amount of $255,518.70. SUMMARY: On June 20, 2017, the Board of County
Commissioners approved the Palm Beach County Water Utilities Department
(PBCWUD) Contract (R2017-0818) with Consultant. CSA No. 26 provides for
professional engineering services relating to design and permitting of the
Project. These services include survey, construction plans, permitting, and bid
support services for the installation of approximately 39 meter assemblies
which includes 34 6-inch meters, 4 3-inch meters and 1 1-inch meter with
backflow preventers to be installed with each meter assembly. This Contract was
procured under the requirements of the 2002 Small Business Enterprise (SBE)
Ordinance (R2002-0064) prior to the adoption of the new Equal Business
Opportunity Ordinance on October 16, 2018. The SBE participation goal established
under the 2002 Ordinance was 15% overall participation. The Contract provides
for 97% SBE participation. CSA No. 26 includes 91.2% SBE participation. The
cumulative SBE participation including CSA No. 26 is 72.32%. Consultant is a Palm Beach County Company.
The Project is included in the PBCWUD FY 20 Budget. (PBCWUD Project No. 20-056)
District 5 (MJ)
2. Staff recommends
motion to approve: a Lift
Station Rehabilitation Continuing Construction Contract 2020 (Contract) with
Hinterland Group Inc., (Contractor) for a three year term in the amount of
$7,030,042.13. SUMMARY: On May 20,
2020, the Palm Beach County Water Utilities Department (PBCWUD) received seven
bids for the Contract. The Contractor was determined to be the lowest
responsive and responsible bidder. The Contract will be used to expedite
utility capital improvement projects, facilitate the completion of much needed rehabilitation work
and reduce response time for corrective action/repairs for any necessary
emergency lift station projects throughout PBCWUD’s service area where timing
is critical. The Contract award is for the unit bid prices received and the
overall bid dollar amount of $7,030,042.13 was utilized to establish the
unit prices for work to be undertaken under the Contract. The Contract does not guarantee or authorize
Contractor to perform any work. Work will be assigned during a three year
period by work authorizations drawn against the Contract, subject to approval pursuant
to the requirements of PPM CW-F-050. The unit prices contained in the Contract
will be used to determine the amount of each Work Authorization. This Contract
was procured under the requirements of the Equal Business Opportunity
Ordinance. On January 15, 2020, the Goal
Setting Committee applied an Affirmative Procurement Initiative (API) of a
mandatory 20% Small Business Enterprise (SBE) subcontracting participation of
which 3% shall be among certified African American and/or Hispanic American owned
firms. The Contractor has met the established API for this Contract. The
Contract provides for 26.87% SBE participation which includes 3.18% MBE
participation, 3.18% MBE (H). The Contractor is a Palm Beach County Company.
(PBCWUD Project No. 20-009R) Countywide (MJ)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
3. Staff recommends
motion to approve: Work Authorization (WA) No. 5 to the 2019 Pipeline
Continuing Construction Contract (Contract) with Johnson-Davis Incorporated
(Contractor) for the CD03 Water Distribution System Improvements Phase 3:
Dillman Heights (Project) in the amount of $1,656,136.21. SUMMARY: On February 11, 2020, the Board of County
Commissioners approved the Palm Beach County Water Utilities Department
(PBCWUD) Contract (R2020-0160) with Contractor. WA No. 5 provides for the
replacement of approximately 7,000 linear feet of asbestos cement water main
varying in sizes; fire protection improvement and approximately 115 water
services conversions located within the Dillman Heights residential community
in West Palm Beach. This Contract was procured under the requirements of the
Equal Business Opportunity Ordinance. On April 3, 2019, the Goal Setting
Committee applied an Affirmative Procurement Initiative of a mandatory 20%
Small Business Enterprise (SBE) subcontracting participation. The Contract
provides for 20.07% SBE participation. WA No. 5 includes 22.69% SBE participation.
The cumulative SBE participation including WA No. 5 is 21.68%. Contractor is a
Palm Beach County Company. The Project is included in the PBCWUD FY20 Budget.
(PBCWUD Project No. 15-102) District 2 (MJ)
4. Staff recommends
motion to approve: Change Order (CO) No. 4 for the Lift Station
Rehabilitation Project B Bid Package 1 (Project) with Hinterland Group Inc.
(Contractor) in the amount of $201,293.11 and for an additional 65 calendar days
project time extension. SUMMARY: On April 10, 2018, the Board of County Commissioners approved the Palm
Beach County Water Utilities Department (PBCWUD) Contract for Lift Station Rehabilitation
Project B Bid Package 1 (R2018-0554). The Contract provides for the
rehabilitation of 28 lift stations throughout the PBCWUD service area to meet
current PBCWUD standards. CO No. 4 provides for modifications to the original
design at thirteen lift stations. The modifications were needed due to
differing site conditions, and additional improvements deemed necessary during
construction of the lift stations. CO No. 4 will increase the contract amount
by $201,293.11 and extend the contract time by 65 calendar days. This Contract
was procured under the requirements of the 2002 Small Business Enterprise (SBE)
Ordinance (R2002-0064) prior to the adoption of the new Equal Business
Opportunity Ordinance on October 16, 2018. The SBE participation goal under the
2002 Ordinance was 15% overall participation. The Contract provides for 95% SBE
participation. CO No. 4 includes 94.06% SBE participation. The cumulative SBE
participation including CO No. 4 is 95%. The Contractor is headquartered in
Palm Beach County. The Project is included in the PBCWUD FY20 Budget (PBCWUD
Project No. 15-096B) Districts 2, 3, 4, 5 & 6 (MJ)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to:
A) ratify
the signature of the Mayor on a Florida Recreation Development Assistance
Program (FRDAP) grant application’s revised scope of work provided to the State
of Florida Department of Environmental Protection (FDEP) on July 16, 2020,
eliminating the playground from the project elements for Canyon District Park
Phase One;
B) authorize the County Administrator or designee to execute the grant Project
Agreement, as well as time extensions, task assignments, certifications,
standard forms, or amendments to the Agreement that do not change the terms and
conditions of the Agreement if the grant is approved; and
C) authorize
the Director of the Parks and Recreation
Department to serve as Liaison Agent with FDEP for this project.
SUMMARY: On December 3, 2019, the Board ratified the
Mayor’s signature on a FY 2020 FRDAP grant application requesting $200,000 for
the development of Canyon District Park Phase One. Project elements included three new multipurpose fields, picnic
facilities, playground, exercise/hiking trail, restroom, and parking and
associated infrastructure. Due to high cost of construction, the Parks and
Recreation Department is seeking to modify the scope of work to eliminate the
playground from Phase One. The playground will be constructed as part of Phase
Two. The $200,000 grant requires a 50% match, which will be funded from Parks
Zone 3 Impact Fees. The County’s application was selected by the Florida
Legislature and approved by Governor DeSantis to receive funding. In the next
couple of months FDEP will provide the County with a Project Agreement
reflecting the revised scope of work. District 5 (AH)
2. Staff recommends
motion to receive and file: the executed Tee Time Advertising and Sales
Agreement between Palm Beach County and Can-Am Golf Ventures, LLC, in an amount
not to exceed $40,000 for the period August 1, 2020 through July 31, 2021. SUMMARY: This Tee Time Advertising
and Sales Agreement has been fully executed on behalf of the Board of County
Commissioners (BCC) by the Director of Parks and Recreation in accordance with
Resolution 2013-1607. This agreement helps to sell tee times at non-peak times
that would otherwise not be sold. Can-Am Golf Ventures, LLC receives a
commission fee ranging from 12%-16% (amount varies depending on the Golf
Course) of the tee time sold. The Department is now submitting this agreement
in accordance with County PPM CW-O-051, which requires all delegated agreements
to be submitted by the initiating Department as a receive and file agenda item.
Countywide (AH)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff
recommends motion to approve:
A) a Letter of Understanding with Treasure
Coast Health Council, Inc., dba Health Council of Southeast Florida, to provide
Mobile Integrated Health services to support opioid-related prevention
components of the Center for Disease Control (CDC) Overdose Data to Action
(OD2A) cooperative agreement awarded to the Florida Department of Health Palm
Beach County, for the period of September 1, 2020 through August 31, 2021 with
a cost reimbursement not-to-exceed amount of $199,395; and
B) a budget amendment of $199,395 within the
Fire/Rescue MSTU Fund to recognize the award and establish budget for the
program.
SUMMARY: The Treasure Coast Health Council, Inc., dba Health Council of
Southeast Florida, is administering the CDC OD2A cooperative agreement awarded
to the Florida Department of Health Palm Beach County. Under the Letter of
Understanding, Palm Beach County Fire Rescue will receive funding for an
existing unfunded 20 hour week on-call social worker, expanded hours for
existing Community Paramedics, and telehealth video services to support
opioid-related prevention components of the OD2A cooperative agreement on a
cost reimbursement basis up to $199,395, with no County match required. This funding will allow Fire Rescue’s Mobile
Integrated Health (MIH) team to expand services to the community for opioid
related prevention and outreach. Countywide
(SB)
T. HEALTH DEPARTMENT
A)
a first amendment to an agreement between Palm Beach County and the
Department of Health Palm Beach County for the Control of Air Pollution, first
entered into on August 21, 1984, and
B)
a Resolution of the
Board of County Commissioners of Palm Beach County, Florida, adopting the FY
2020/2021 budget for the Air Pollution Control Program.
SUMMARY: This
resolution is required by the August 21, 1984, agreement with the Department of
Health Palm Beach County to establish the annual budget for the expenditure of
fees deposited into the Air Pollution Control Trust Fund. This Program is
solely supported by motor vehicle license registration fees. The proposed FY
2020/2021 budget for the Air Pollution Control Program from this funding source
is $969,059, which is a 1.05% decrease from the current year budget. This
budget can be accommodated by future revenues and a surplus in the Air
Pollution Control Trust Fund. Countywide
(HH)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
T. HEALTH DEPARTMENT (Cont’d)
2. Staff recommends
motion to:
A) adopt a resolution
authorizing the Department of Health, Palm Beach County, Division of
Environmental Public Health to utilize funds from the Pollution Recovery Trust
Fund for the purpose of setting up a microbiology laboratory to test water
samples, and
B) approve a budget transfer of $103,925 from
Pollution Recovery Trust Fund Reserves to the Department of Health Palm Beach
County for setting up the microbiology laboratory.
SUMMARY: This
resolution authorizes the transfer of $103,925 from the Pollution Recovery
Trust Fund to the Department of Health Palm Beach County for setting up a microbiology
laboratory to test water samples. Testing the water samples will enable the
Department to assess accurately the levels of contamination. Countywide (HH)
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to:
A) rescind Interlocal Agreement with the Palm Beach County Property Appraiser
Governing Geographic Information Services (GIS) Mapping Services R2010-1727;
B) approve the Interlocal Agreement with Palm Beach County Property Appraiser for
GIS providing a mechanism to share information on an ongoing basis for the
mutual benefit of Palm Beach County and Property Appraiser;
C) approve the Interlocal Agreement Governing Mapping Services with Palm Beach
County Property Appraiser providing access to and use of GIS mapping services
to the Property Appraiser for a cost to be determined on a year to year basis;
and
D) approve the Mutual
Confidentiality and Nondisclosure Agreement with the Palm Beach County Property
Appraiser to preserve the statutory requirements of sharing confidential records.
SUMMARY:
The Palm Beach County Property Appraiser has an existing Interlocal Agreement with the County (R2010-1727) for GIS
Mapping Services that was executed by the previous Property Appraiser. The current Property Appraiser has requested
that the agreement be updated to reflect the current Administration, and that a
separate new agreement be included to address the sharing of confidential
records. Staff recommends rescinding the existing Agreement and replacing it
with the three new Agreements that will remain in effect until superseded or
terminated by either party. Countywide (DB)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends
motion to approve: a contract
for Consulting/Professional Services with the Legal Aid Society of Palm Beach
County, Inc. to provide legal services to the indigent citizens of Palm Beach
County in the areas of Family Law, Elder Law, Juvenile Advocacy, Public
Guardianship and Domestic Violence Victim Representation in the amount not to
exceed $1,142,506 for the period October 1, 2020 through September 30, 2021. SUMMARY:
The Legal Aid Society of Palm Beach County, Inc. has historically provided
these services. This contract will ensure the seamless continuation of legal
aid services to indigent citizens of Palm Beach County. The contract with the
Legal Aid Society of Palm Beach County, Inc. consists of the State Required
program ($875,163), the Public Guardianship program ($154,530), and the
Domestic Violence Representation program ($112,813). The $65 Court Fee
generates $257,000 for the State Required program and partially offsets the
costs of these programs. Two staff members of the Legal Aid Society of Palm
Beach County, Inc. serve on a County Advisory Board. Kristina Rowe and Kimberly
Rommel-Enright serve on the HIV Care Council. This Board provides no
regulation, oversight, management, or policy-setting recommendations regarding
the Legal Aid Society of Palm Beach County, Inc. contract. Disclosure of the
contractual relationship at a duly noticed public meeting is being provided in
accordance with the provision of Section 2-443 of the Palm Beach County Code of
Ethics. Countywide (LDC)
2. Staff recommends
motion to approve: a contract for consulting/professional services with
Phamatech, Inc. for the period of October 1, 2020 through December 31, 2021, to
provide drug-testing services to indigent defendants on pretrial supervised
release, court ordered for random drug testing for a total not-to exceed amount
of $58,000 per calendar year, total reimbursement during the two-year contract
is $116,000. SUMMARY: As part of the MacArthur Safety and Justice
Challenge grant program, funding was allocated to the
Public Safety Department’s Pretrial Services Office for drug testing services
to be provided to indigent defendants. In March 2020, the Pretrial
Services Office solicited proposals to provide drug testing services to
approximately 15-20 indigent pretrial individuals per week on supervision that
have been court ordered for random drug testing. Three proposals were submitted
and reviewed by a Selection Committee. A final selection was made on June 9,
2020, ranking Phamatech Inc. as the recommended award for the contract. During
the FY 2021 budget process, the Criminal Justice
Commission allocated additional funding for drug testing in an amount up to
$116,000. Having this contract in place continues to provide drug
testing services to indigent defendants. Countywide (SF)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN
1. Staff recommends
motion to approve: three reappointments as At-Large member to the Palm
Tran Service Board (PTSB) for the following terms:
Reappoint Category, Seat
Number Term to Expire Nominated By
Terrence Brown Rep. with Transportation Experience, 09/30/22 Commissioner
Bernard Seat
1 Commissioner Weiss
Commissioner
Valeche
Vice
Mayor Weinroth
Mayor
Kerner
Commissioner
McKinlay
Frank Stanzione Senior Citizen Rep., Seat 7 09/30/22 Commissioner
Bernard
Commissioner
Weiss
Commissioner
Valeche
Vice
Mayor Weinroth
Mayor
Kerner
Commissioner
McKinlay
Dennis Martin Rep. w/ Extensive Paratransit 09/30/22 Commissioner
Bernard
Experience, Seat 12 Commissioner
Weiss
Commissioner
Valeche
Vice
Mayor Weinroth
Mayor
Kerner
Commissioner
McKinlay
SUMMARY: The Palm Tran
Service Board is composed of 13 At-Large members with specific seat categories.
A memo dated August 13, 2020, was circulated to the Board of County
Commissioners (BCC) requesting support of three board members who are
requesting reappointments. The ethnic and gender composition of the existing
11 members include: Caucasian: 4 (36%), African-American: 4 (36%),
Hispanic-American: 1 (10%), Multicultural: 2 (18%), Gender ratio (male: female)
8:3. Countywide (MM)
2. Staff recommends
motion to approve: a contract amendment with Fisher & Phillips,
LLP for specialized professional services in the area of collective bargaining
agreement negotiations and related labor and employment matters for the renewal
period October 1, 2020 through September 30, 2021. SUMMARY: Palm Tran has employees represented by two labor unions,
the Service Employees International Union and the Amalgamated Transit Union
Local 1577. Fisher & Phillips, LLP provides representation, on an as needed
basis, in the areas of collective bargaining negotiations, terminations,
arbitrations and labor issues. Due to the volume of matters generated by the
two labor unions, Palm Tran needs to execute an amendment for the renewal period
October 1, 2020 through September 30, 2021 in order to allow for the continued
utilization of the professional services provided by Fisher & Phillips. The
amendment takes effect upon Board approval. This is the final renewal option
for this contract. Countywide (MM)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
1. Staff recommends
motion to approve: a Community
Based Agency Contract with Prime Time Palm Beach County, Inc., (Prime Time) for
the period beginning October 1, 2020 through September 30, 2021, with two
automatic one-year renewal options, in an amount not to exceed $272,534
annually for a total contract amount of $817,602, to provide out-of-school
programs throughout Palm Beach County schools. SUMMARY: This contract will
enable Prime Time to continue to provide services to practitioners and youths
at 16 sites throughout the County. This will include additional learning and
enhanced professional development to practitioners through the ACHIEVE
Out-of-School Time, a tiered incentive award program to practitioners with a
middle school population. Prime Time will provide training virtually until in
person training are safe to conduct. In FY2019, Prime Time served 696 youth,
which exceeded their projected 550 youth. In FYs 2021–2023, Prime Time
anticipates serving 550 youth annually. After completion of each contract year,
a report will be generated detailing Prime Time’s progress in meeting their
performance measurements. Countywide (HH)
CC. SHERIFF
1. Staff recommends
motion to receive and file: a
Modification #1 to Subgrant Agreement between the Florida Division of Emergency
Management and the Palm Beach County Sheriff’s Office on behalf of the Palm Beach County Sheriff’s
Office to extend the grant period from August 31, 2020 through December
31, 2020. SUMMARY: The Board of County Commissioners accepted
this grant for $475,634 on January 15, 2019 (R2019-0148). This agenda item will
extend the grant period from August 31, 2020 through December 31, 2020. Countywide
(LDC)
2. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s
Office, an Interlocal Agreement between the Palm Beach County Sheriff’s
Office and the City of Greenacres in the amount of $13,583, for the period of August
6, 2020 through September 30, 2020; and
B) approve a budget
amendment in the amount of $13,583 in the Sheriff’s Grant Fund.
SUMMARY: On August 6,
2020, the Palm Beach County Sheriff’s Office (PBSO) executed an Interlocal
Agreement with the City of Greenacres to accept a FY2019 Justice Assistance
Grant from the U.S. Department of Justice in the amount of $13,583 for the
period of August 6, 2020 through September 30, 2020. Since PBSO provides law enforcement services
to the City of Greenacres, these
funds will be used for a License Plate Reader camera system and computer
hardware to support the implementation of a new records management system that
will be compliant with the National Incident Based Reporting System. There is
no cash match associated with this award. Countywide (LDC)
SEPTEMBER 15, 2020
3. CONSENT
AGENDA APPROVAL
DD. INTERNAL AUDIT
1. Staff recommends
motion to receive and file:
A) Final audit reports
recently issued by the County Internal Auditor’s Office:
1. 2020-04 Airports – Janitorial Services Contract Audit
2. 2020-05 Facilities Development and Operations – Fleet Management – Revenue Management Audit
SUMMARY: County Code Section
2-463(e)(3) requires the County Internal Auditor to submit copies of final
audit reports to the Board of County Commissioners and the Internal Audit
Committee. We are submitting these reports to the Board
of County Commissioners as required by the County Code. Countywide (DB)
EE. TOURIST DEVELOPMENT COUNCIL
1. Staff recommends
motion to approve:
A) budget amendments for FY2020 to provide the
transfer of additional ‘bed tax’ stimulus funding for the Tourism Marketing Recovery Plan provided to
the Beach Improvement fund 3652;
B) a budget amendment in Film & Television fund
1451 in the amount of $86,200;
C) a budget amendment in
Special Projects fund 1452 in the amount of $369,800;
D) a budget amendment in
Tourism Promotion fund 1454 in the amount of $966,400;
E) a budget amendment in
Cultural Arts fund 1455 in the amount of $414,400;
F) a budget amendment in
Sports Commission fund 1457 in the amount $163,200; and
G) a budget amendment in
Beach Program fund 1456 in the amount of ($2,000,000).
SUMMARY: The
budget amendments provide for revised budgets reflecting their receipt of
additional funding for the marketing stimulus to promote Palm Beach County
tourism. The Marketing Stimulus Proposal for Fiscal Year 2020 funded from Beach
Program ‘bed tax” ($2,000,000) was approved by the BCC on July 14th and enacted
by amendment to the TDC Ordinance on August 25th. The Fiscal Year
2020 budget amendments were reviewed and approved by the TDC Finance Committee
and the TDC Board. Countywide (LDC)
* * * * * * * * * * * *
SEPTEMBER 15, 2020
4. SPECIAL PRESENTATIONS – 9:30 A.M.
A) COVID-19 Update by
Dr. Alonso and County Staff
SEPTEMBER 15, 2020
5. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
NONE
* * * * * * * * * * * *
SEPTEMBER 15, 2020
A. WESTGATE/BELVEDERE
HOMES COMMUNITY REDEVELOPMENT AGENCY
1. Staff recommends
motion to adopt: a Resolution of the Board of County Commissioners of
Palm Beach County, Florida approving the Westgate/Belvedere Homes Community
Redevelopment Agency’s (CRA) Fiscal Year 2021 Budget for its Redevelopment
Trust Fund and Capital Improvements Fund. SUMMARY:
The budget is comprised of two components; (a) The Redevelopment Trust Fund, in the amount of $3,803,786,
representing the CRA’s Annual Tax Increment Financing (TIF) and balance brought
forward from previous years and (b)
The Capital Improvement Fund, in the amount of $2,051,000, representing
balances of reimbursable grants awarded to the CRA by County, State, and
Federal governments for construction activities. The Tax Increment Financing
revenues will be used for obligations to Florida Power & Light for street
lighting, CRA operations and other
projects. The 2021 Budget increased by 9% due to a preliminary estimated
increase in TIF. Districts 2 & 7 (RB)
B. ADMINISTRATION
1. Staff recommends
motion to receive and file: a comprehensive report as of August 27,
2020, providing detailed program information relating to the progress of
programs and services provided under the Coronavirus Aid, Relief, and Economic
Security Act of 2020 (CARES Act). SUMMARY: The CARES Act provided $2.2
trillion in economic stimulus in response to the financial impact caused by the
COVID-19 pandemic in the United States. On April 23, 2020, Palm Beach County
was awarded $261,174,832 under the Act and has earned an additional $1 million
in investment earnings. The State of Florida was awarded $5,855,807,380.
Pursuant to guidance from the U.S. Department of Treasury, the County’s award
was to be allocated for the purpose of expenses that are necessary expenditures
incurred due to the public health emergency with respect to COVID–19; were not
accounted for in the budget most recently approved as of March 27, 2020 (the
date of enactment of the CARES Act) for the government; and were incurred
during the period that begins on March 1, 2020, and ends on December 30, 2020.
Staff recommended a spending strategy to the Board of County Commissioners in
early May, which covered a broad spectrum of relief activities and programs to
fill gaps and meet the needs of the community in the areas of general government
expenses, emergency food distribution, individual assistance, family housing
assistance, human services assistance, local business grants, countywide
testing efforts, non-congregate sheltering, broadband enhancements and
childcare assistance. To date, staff has expended $102,973,394 of the CARES Act
awarded funds. An additional $115,560,785 has been committed. All funds must be
expended by December 30, 2020. The report provides a detailed update as to the
activities under the referenced programs. Countywide (LDC)
SEPTEMBER 15, 2020
6. REGULAR AGENDA
C. COUNTY
ATTORNEY
1. Staff recommends a
motion to:
A) adopt a resolution declaring that significant legal
rights will be impaired if Palm Beach County is required to complete
intergovernmental conflict resolution procedures with the City of Palm Beach
Gardens prior to court proceedings; and
B) direct staff to initiate litigation, as
appropriate, to resolve the County’s conflict with the City of Palm Beach
Gardens over the City of Palm Beach Gardens’ amendment
# CPTA-20-04-000036 to its Comprehensive Plan.
SUMMARY: On September 10, 2020, the City of Palm Beach
Gardens (the City) adopted comprehensive plan amendment # CPTA-20-04-000036
(Amendment). The City’s Amendment seeks to
further unlawfully implement and expand the City’s Mobility Plan and Fee to the
exclusion of County ordinances implementing traffic performance
standards and road impact fees. Section 164.1041, Florida Statutes
requires that the Board of County Commissioners find, by a three-fourths vote,
that significant legal rights will be compromised if a court proceeding does
not take place before the provisions of Chapter 164, Florida Statutes, the
Florida Governmental Conflict Resolution Act, are complied with. Staff
recommends that the Board of County Commissioners find, by a three-fourths
vote, that significant legal rights will be impaired if the County is required
to again complete the conflict resolution process prior to court proceedings
and direct staff to initiate litigation, as appropriate, to resolve the
County’s conflict with the City over this Amendment. Countywide (KP)
D. FACILITIES DEVELOPMENT & OPERATIONS
1. Staff recommends
motion to approve: an Interlocal Agreement with the City of West Palm
Beach providing for the County to convey to the City 45 County owned lots
within the City’s Golf Course in exchange for the City: 1) conveying
Transferable Development Rights (TDR’s) to the County for use on Block D, and
2) amending the City’s development regulations to provide for the
reconstruction of the Governmental Center in the event of destruction. SUMMARY:
This item will settle two long standing issues between the City and
County. The first issue pertains to the County’s ownership of 45 lots
within the boundaries of the City’s golf course. The County acquired the
lots in the 1950’s by final decree for non-payment of taxes. Neither party
was aware of the ownership issue, which came to light in 2018 when the City was
negotiating for redevelopment of its golf course. The second issue
pertains to height limitations imposed upon the County’s Block D and
Governmental Center properties. The City’s conveyance of TDR’s to the
County will enable the County to exceed the current height limitations and
achieve its intended development capacity on Block D. In addition, the City
will process amendments to its development regulations to address the
non-conforming status of the Governmental Center, by extending the time frames
for reconstruction in the event of destruction. This Interlocal Agreement
provides for the exchange of the County owned golf course lots for City owned TDR’s
for Block D and amendment of the City’s development regulations. (Property & Real Estate Management) District
7 (HJF)
2. Staff recommends
motion to approve:
A) a modification to the plan for
the implementation of the Infrastructure Sales Tax (IST) Housing Units for the
Homeless, Extremely Low and Low Income project; and
B)
the use of up to $1,000,000 of IST funding allocated by the Board of
County Commissioners under the Housing Units for Homeless, Extremely Low and
Low Income project towards the renovation of the Pahokee Facility as part of
the Non-Congregate Sheltering Strategy for the Western Communities.
SUMMARY: On June 2, 2020, the Board of County
Commissioners (BCC) authorized staff to proceed with the implementation of the
Non-Congregate Sheltering Strategy for the Western Communities. The strategy
entails the renovation and repurposing of two County-owned properties, located
in Pahokee and Belle Glade, to provide for non-congregate sheltering. A capital
appropriation of up to $5,000,000 of CARES Act funding was approved to renovate
the Pahokee facility and an additional $500,000 in funding for capital
improvements at the Belle Glade facility was to be identified in FY21 from alternate
funding sources such as Community Development Block Grant (CDBG). Renovation
work at the Pahokee facility is currently underway, unforeseen conditions which
were identified during the remediation and early construction phases have
resulted in increased renovation costs exceeding the initial capital
appropriation. An additional capital appropriation of $1,000,000 is needed to
complete the project and staff is recommending it be authorized from the IST
Housing Units for the Homeless, Extremely Low Income and Low Income project
allocation. If the BCC were to approve this recommendation, the one evident
deviation from the Tax Deed & Incentive Funding component of the approved plan
is that instead of relying on a Housing Authority, the County is pursuing this
project directly. Approval of this
recommendation would increase the total capital funding allocated for the
Pahokee Facility renovation project to $6,000,000, from CARES Act and IST
sources. This work is funded in part
from the IST fund. (FDO Admin) District 6/Countywide (LDC)
SEPTEMBER 15, 2020
6. REGULAR AGENDA
E. LIBRARY
1. Staff recommends
motion to approve: waiving all remaining accrued overdue fines on children’s library card
accounts. SUMARY: The Board
of County Commissioners voted on September 10, 2019 to approve the elimination of charging new overdue fines
and related changes to the library fee policy made effective October 1, 2019. Existing accrued fines on library card holder
accounts remained in place. As of August
17, 2020, the Library System’s database showed that 13,436 juvenile accounts
had accrued overdue fine charges remaining for a total of $77,616. The library estimates that at least 1,400
children’s library card accounts are blocked due to these accrued overdue
fines. Removal of these overdue fine charges will allow accounts to return to
good standing and restore borrowing privileges. With the move to virtual education and the uncertainty regarding students
returning to campus, the Library System anticipates increased use of its
resources and services. Dropping
barriers for children’s accounts will allow families that might be in economic
distress the ability to borrow library educational resources for home use. Accrued fees for lost or damaged materials
will remain in place. Countywide (AH)
F. COOPERATIVE EXTENSION SERVICE
1. Staff recommends
motion to approve:
A) a
budget transfer of $50,000 within the General Fund to contribute to the Friends
of Mounts Botanical Garden (FMBG) to cover a portion of shared funding to
maintain existing staff and operational responsibilities; and
B) a
budget transfer of $120,000 within the Capital Outlay Fund to partially match
funding for the Mounts Botanical Garden Welcome Center.
SUMMARY: Currently, Palm Beach County Cooperative Extension and the FMBG have
several agreements that provide for shared funding responsibilities for staff
that work at the County’s Mounts Botanical Garden (Mounts). Most of the
revenues that are used by the Friends for these agreements are derived from
admissions, special events, gift shop sales, and other donations. As the Mounts
has been either closed or allowed to open at reduced capacity since March and
not able to conduct normal business, revenues have significantly declined. In
an effort to continue Mounts operations, the County will use existing current
year budget funds to offset the losses and allow the Mounts to continue
operating with a full staff. This transfer utilizes
$50,000 from current Cooperative Extension Personal Services funding to cover a
portion of the expenses of Mounts staff that is normally shared by the Friends.
This will help provide some short-term relief while Mounts entry fees, gift
shop purchases, special event revenue and other sources of income increase
through the balance of the calendar year. The additional budget transfer
utilizes $120,000 in current year capital funding that has been budgeted
($100,000 from Mounts Master Plan and $20,000 from Mounts building improvement)
to assist in completing the Mounts Botanical Garden Welcome Center. The
Friends have raised approximately $330,000 toward the project and this transfer
would provide a partial match of funds to help finalize the necessary capital
funds needed to complete the project. District 7 (AH)
G. AIRPORTS
1. Staff recommends
motion to approve: Airport On-Demand Ground Transportation Services
Agreement (Agreement) with WHC WPB, LLC, a Florida limited liability company
d/b/a zTrip (zTrip), for on-demand ground transportation services at the Palm
Beach International Airport (PBI), commencing October 1, 2020 and expiring
September 30, 2021, renewable monthly up to 24 additional months at the
County’s option; providing for payment of $2.50 per trip by zTrip; and payment
by the County to zTrip for staffing services in the amount of $171,400.32 for
the initial term. SUMMARY: The
Agreement provides for on-demand taxi and luxury sedan/SUV service to arriving
passengers at PBI. The initial term is one year. The Agreement may be renewed
on a monthly basis for a period not to exceed 24 months at County’s option. The
County will pay for terminal dispatching services in the amount of $171,400.32
for the initial term and $14,712.88 for each monthly renewal. zTrip will pay
$2.50 to the County for each passenger trip. The Agreement allows the County to
require supplemental staffing services on an as-needed basis, which may not
exceed $200,000 over the term of the Agreement. The Agreement provides for up
to $30,000 in reimbursement of certain expenses for items requested by the
County such as the cost of updating of the ground transportation information
boards and secret shopper services. zTrip has committed to using vehicles no
older than five years and equipping each vehicle with a camera system and
on-board credit card device. zTrip has committed to Airport Concessions Disadvantaged
Business Enterprise participation of 90% of purchases of goods and services
under the Agreement. Countywide (AH)
* * * * * * * * * * * *
RECESS AS THE BOARD OF COUNTY COMMISSIONERS
CONVENE AS
THE CHILD CARE FACILITIES BOARD
SEPTEMBER 15, 2020
7. BOARD OF COUNTY COMMISSIONERS
SITTING AS THE CHILD CARE FACILITIES BOARD
A. HEALTH DEPARTMENT
1. Staff recommends motion to approve:
reappointment of two members to the Child Care Advisory Council to fill the
positions of a representative who operates a parochial child care facility and
of a representative who is a consumer protection enforcement official. The
appointments will expire September 30, 2020.
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SUMMARY:
The Child Care Advisory Council is comprised of seven members
who serve at the pleasure of the Board of County Commissioners. Members must
consist of two members who represent and operate private child care facilities
in Palm Beach County, one of whom operates a family day care home or large
family child care home; one member who represents and operates a parochial
child care facility in Palm Beach County; one consumer protection enforcement
official; one member for fire protection, engineering or technology; and one
member who, at the time of appointment, was the parent of a child attending a
child care facility in Palm Beach County; and one representative from the
Florida Department of Children and Families. The applicant for appointment to
Seat 3, Sandra Wilensky, is the operator of a child care facility owned by
Temple Beth Torah of Palm Beach County, Inc. The applicant for the appointment
to Seat 4, Terry Newton, is a consumer protection enforcement official for Palm
Beach County Consumer Affairs Division. With this approval, the Council will
consist of seven members: one African-American (14.3%), one African-American
(14.3%), and five Caucasian (71.4%). The gender ratio (female:male) is 6:1. Countywide
(HH)
ADJOURN
AS THE CHILD CARE FACILITIES BOARD
RECOVENE
AS THE BOARD OF COUNTY COMMISSIONERS
SEPTEMBER
15, 2020
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
SEPTEMBER 15, 2020
A. ADMINISTRATION
COMMENTS
B. COUNTY ATTORNEY
SEPTEMBER 15, 2020
District 1 – COMMISSIONER HAL R. VALECHE
District 2 – COMMISSIONER GREGG K. WEISS
District 3 – COMMISSIONER DAVE KERNER
District 4 – COMMISSIONER ROBERT S. WEINROTH
Request for off-site Proclamation
declaring the week of September 21-27, 2020, Rail Safety Week in South Florida
District 5 - COMMISSIONER MARY LOU BERGER
District 6 - COMMISSIONER MELISSA MCKINLAY
Request for off-site Proclamation declaring the month of September as
Infant Mortality Awareness Month in Palm Beach County
Request for off-site Proclamation declaring the month of October, 2020
as Domestic Violence Awareness Month in Palm Beach County
District 7 – COMMISSIONER MACK BERNARD
Request for off-site Proclamation declaring September 21-27, 2020 as
Diaper Need Awareness Week in Palm Beach County
SEPTEMBER 15, 2020
11. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."