March 9, 2021
9:30am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
MARCH 9, 2021
PAGE ITEM
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the preliminary addition/deletion sheet
distributed to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
MARCH 9, 2021
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Pages 8-51)
4. SPECIAL
PRESENTATIONS (Page 52)
5. PUBLIC HEARINGS - 9:30 A.M. (Pages 53-55)
6. REGULAR AGENDA (Pages 56-59)
7. BOARD APPOINTMENTS (Page 60)
8. STAFF
COMMENTS (Page 61)
9. BCC
COMMENTS (Page 62)
10. MATTERS BY THE PUBLIC – 2:00 P.M. (Page 63)
11. ADJOURNMENT (Page 64)
* * * * * * * * * * *
MARCH 9, 2021
CONSENT AGENDA
A. ADMINISTRATION
Page 8
3A-1 Appointment
to the CareerSource Palm Beach County, Inc. Board of Directors
B. CLERK OF THE CIRCUIT COURT & COMPTROLLER
Page 8
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 List of Clerk & Comptroller Finance Department records
which have been converted to an electronic format.
C. ENGINEERING & PUBLIC WORKS
Page 9
3C-1 Interlocal agreement with the City of Delray
Beach for traffic signal at the intersection of W Linton Boulevard and
Catherine Drive/Linton Lake Drive project
3C-2 Contract with K-F Group, Inc. for the 60th
Street North from west of 140th Avenue North to Avocado Boulevard
project
3C-3 Utility easement agreement for parcel within
the Palm Beach County Biotechnology Research Park to Florida Power and Light
Page 10
3C-4 Contract with Poseidon Dredge & Marine,
Inc. for the Harbor Road Seawall Repair/Slope Stabilization project
3C-5 Resolutions initiating eminent domain
proceedings necessary for the roadway improvements on Seminole Pratt Whitney
Road from 86th Road North to Northlake Boulevard and Northlake
Boulevard from Seminole Pratt Whitney Road to 1,300 fees east project
D. COUNTY ATTORNEY
Page 10
3D-1 Receive and file amendment to agreement with
Municipal Code Corporation extending the expiration date
E. COMMUNITY SERVICES
Page 11
3E-1 Appointments
to the Homeless Advisory Board
Page 12
3E-2 Subrecipient agreement with Southeast Florida
Behavioral Health Network, Inc. and Interlocal agreement with Florida Atlantic
University Board of Trustees for long-term recovery outcome
3E-3 Amendment to agreement with Palm Beach
Habilitation Center, Inc. to correct a scrivener’s error
Page 13
3E-4 Receive and file amendments to contracts and
a contract with The Lord’s Place, Inc. for provision of services to residents
impacted by the COVID-19 pandemic
Page 14
3E-5 Subrecipient agreements for Ryan White
HIV/AIDS Program Part A and Minority AIDS Initiative Core Medical and Support
Services with six agencies
Page 15
3E-6 Agreement
with South County Mental Health Center, Inc. to provide crisis stabilization
services
3E-7 Agreement
with Housing Partnership Inc. for coaching and counseling services
MARCH 9, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
F. AIRPORTS
Page 16
3F-1 Receive
and file amendment to agreement with Frontier Airlines, Inc. for repayment of
unpaid fees
3F-2 Receive
and file extension of time to agreement with the Florida Department of
Transportation for Airport Rescue and Fire Fighting Facility Improvements at
PBIA
3F-3 Declaration
of drainage easement for storm water drainage to Haverhill Road
3F-4 Utility
easement agreement with Florida Power and Light Company for facilities
developed on property west of the PBIA
3F-5 Receive
and file consent to sublease with Jet Aviation Associates, Ltd. and Central
Romana Corporation, Ltd.
Page 17
3F-6 Receive
and file access agreement with DTG Operations, Inc. through The Hertz
Corporation for access to Turnage Boulevard at the PBIA
3F-7 Amendment
to lease agreement with PAE Applied Technologies LLC for automatic renewals for
ten years and rental payments
3F-8 Receive
and file Hotel Courtesy Shuttle Operator Permit with AD1 PB Airport Hotels LLC
for commercial ground transportation at the PBIA
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 18
3G-1 Receive
and file quarter ending information for Children’s Services Council of Palm
Beach County
3G-2 Receive
and file financial statements and management letter from the Boynton Beach CRA
3G-3 Resolution
authorizing the issuance of Public Improvement Revenue Bonds for the Supervisor
of Elections Operations Building
Page 19
3G-4 Settlement offer for Zeida Alfonso and Jorge
Alfonso for satisfaction of code enforcement lien
3G-5 Settlement offer for D & N Real Estate
Holdings for satisfaction of code enforcement lien
3G-6 Recording of FY 2020 retirements of tangible
personal property
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 20
3H-1 Utility easement agreement in favor of
Florida Power & Light for transmission lines across a portion of the Water
Utilities Department Mecca Repump Station
3H-2 Change order to amendment to contract with
Robling Architecture Construction, Inc. for the Water Utilities Department
Southern Regional Operations Center Roof and Fan Replacement project
Page 21
3H-3 Contract with Triton Electric Company for
electrical services
Page 22
3H-4 Contract with Wisch & Jackson Co. of
Florida, Inc. for low voltage services
Page 23
3H-5 Contract with three contractors for roofing
services
Page 24
3H-6 Amendment to contract with Hedrick Brothers
Construction Co. Inc. extending the contract
Page 25
3H-7 Amendment to contract with Robling
Architecture Construction, Inc. for the Dubois Pineapple Packing House
Restoration project
Page 26
3H-8 Receive and file change order to amendment to
contract with Hedrick Brothers Construction Co., Inc. for the Main County
Courthouse Electronics & Security Systems Renewal & Replacement project
Page 27
3H-9 Amendment to agreement with Susan Narduli for
the Palm Beach County Convention Center Courtyard Public Art project
3H-10 Receive and file standard license agreement
with South Florida Fair and Palm Beach County Expositions, Inc. for parking
during the 2021 South Florida Mini-Fair
MARCH 9, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)
Page 28
3H-11 Amendment to grant of easement in favor of Lake
Worth Drainage District for additional easement area along with wester property
boundary of Palm Beach County Water Utilities Department Southern Region Water
Reclamation Facility
3H-12 Utility easement in favor of the Town of
Jupiter for water main and equipment to service the Loggerhead Marine Life
Center
3H-13 Quit-Claim deed from the City of Pahokee to
correct a scrivener’s error related to an agreement for purchase and sale with
Stephanie Iderosa
Page 29
3H-14 Change order to amendment to contract with
Hedrick Brothers Construction Company, Inc. for the extending the time for the
Main County Courthouse Electronics & Security Systems Renewal &
Replacement project
Page 30
3H-15 Determination that an emergency extension of
contracts for environmental assessment services with three companies is
beneficial
Page 31
3H-16 Amended and restated interlocal agreement with
Broward County for interoperable communications
Pages 32-33
3H-17 Amendment to the Infrastructure Sales Tax
Project Plan to increase the budget for the PBSO Headquarters Renewal and
Replacement project
I. HOUSING AND ECONOMIC SUSTAINABILITY
Page 34
3I-1 Receive
and file forms and grant agreements for receipt of Federal CDBG and HOME funds
3I-2 Receive and file amendment to subgrant
agreement with the City of South Bay for site cleanup and monitoring
established by the Florida Department of Environmental Protection
Page 35
3I-3 Certification by State or Local Official of
the PHA Plans Consistency with the Consolidated Plan or State Consolidated Plan
for the Pahokee Housing Authority
3I-4 Receive and file amendment to cooperative
agreement with the U.S. Environmental Protection Agency extending the time for
two years
Page 36
3I-5 Receive and file amendments to agreements
for projects funded under the CARES Act for the Housing Counseling Program
K. WATER UTILITIES
Page 37
3K-1 Interlocal agreement with the Westgate
Community Redevelopment Agency for utility construction
Page 38
3K-2 Partial release of utility easement no
longer associated with public water facilities for development of Aldi L.L.C.
3K-3 Amendment to contract with Aquifer
Maintenance and Performance Systems, Inc. for wellfield maintenance adding an
additional 12-months
Page 39
3K-4 Subordination
of county utility interests to the State of Florida Department of
Transportation
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 39
3L-1 Receive and file Florida Inland Navigation
District project agreement for the Sawfish Island Restoration project
MARCH 9, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
M. PARKS & RECREATION
Page 40
3M-1 Amendment to Infrastructure Surtax Project
Plan for the Duncan Padgett Park Picnic Area Improvements project
Page 41
3M-2 Amendment to Infrastructure Surtax Project
Plan for the Glades Pioneer Park Asphalt Repair and Expansion project
Page 42
3M-3 Amendment to Infrastructure Surtax Project
Plan for the Glades Pioneer Park Athletic Field Renovation project
Page 43
3M-4 Amendment to Infrastructure Surtax Project
Plan for the Sunset Cover Amphitheater Stage Renovations project
Q. CRIMINAL JUSTICE COMMISSION
Page 43
3Q-1 Appointment
to the Criminal Justice Commission
S. FIRE RESCUE
Page 44
3S-1 Amendment to emergency services agreement
with the City of Palm Beach Gardens and the Village of North Palm Beach
extending the term of the agreement ten years
U. INFORMATION SYSTEMS SERVICES
Page 44
3U-1 Amendment to interlocal agreement with the
Town of Lantana to provide network services to the Police Department building
X. PUBLIC SAFETY
Page 44
3X-1 Receive and file amendment to contract with
Pharmatech, Inc. for drug-testing services referred by the court
Page 45
3X-2 Cost-Reimbursement agreement with the
Florida Division of Emergency Management for fees associated with Emergency
Management Accreditation
Z. RISK MANAGEMENT
Page 45
3Z-1 Renewal of excess property, excess workers’
compensation insurance programs and ancillary policies through Arthur J.
Gallagher Risk Management Services, Inc.
AA. PALM TRAN
Page 46
3AA-1 Agreements with Trapeze Group for EX-Wallet, OPS-Web Bidding and
PASS-IVR software
3AA-2 Fiscal Year 2021 Certifications and Assurances to the Federal
Transit Administration
BB. YOUTH SERVICES
Page 47
3BB-1 Receive and file agency affiliation agreement with Barry University,
Inc. allowing its students to complete clinical experiences at various Youth
Services Department facilities
MARCH 9, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
CC. SHERIFF
Page 47
3CC-1 Agreement with the State of Florida, Office of the Attorney General
for a Victim of Crime Act award
Page 48
3CC-2 Grant award for the creation of a Palm Beach County Victims of
Violent Crime Advocacy Collaborative which will develop a trauma informed,
victim centered advocacy program
3CC-3 FY 2020 DNA Capacity Enhancement and Backlog Reduction Program grant
from the Department of Justice, Bureau of Justice Assistance
Page 49
3CC-4 Subgrant agreement with the State of Florida Department of
Transportation for the City of Lake Worth Impaired Driving Strategy
3CC-5 Subaward and grant agreement with the Florida Division of Emergency
Management for a FY 2020 Operation Stonegarden grant
3CC-6 Grant modification with the U.S. Department of Homeland Security,
Transportation Security Administration for five canine teams at the PBIA
Page 50
3CC-7 Interlocal agreement with the City of Greenacres for a license plate
reader camera system
3CC-8 Budget transfer from the Federal Justice Law Enforcement Trust Fund
for the PBSO’s Real Time Crime Center
Page 51
3CC-9 Budget transfer from the Federal Treasury Law Enforcement Trust Fund
for office space
DD. TOURIST DEVELOPMENT COUNCIL
Page 51
3DD-1 Receive and file FY2021 Covid Recovery Grant Agreement with Match
Point, Inc. for promotion of the Delray Beach Open
SPECIAL PRESENTATIONS
Page 52
4A Presentation to Chief Deputy Michael
Gauger by Commissioner McKinlay
4B COVID-19 Update by Dr. Alonso and County
Staff
PUBLIC HEARINGS – 9:30 A.M.
A. PUBLIC SAFETY
Page 53
5A-1 Ordinance amending the EMS Ordinance
B. HOUSING AND
ECONOMIC SUSTAINABILITY
Page 54
5B-1 Resolution authorizing the issuance of
Revenue Bonds for the Lynn University Housing project
C. OFFICE OF FINANCIAL
MANAGEMENT AND BUDGET
Page 55
5C-1 Resolution of the Board of County
Commissioners of Palm Beach County, Florida approving Fiscal Year 2021 mid-year
budget amendments and transfers
MARCH 9, 2021
TABLE OF CONTENTS
REGULAR AGENDA
A. OFFICE OF RESLIENCE
Page 56
6A-1 Budget transfer for costs incurred to hold
the Southeast Florida Regional Climate Change Compact
B. OFFICE OF FINANCIAL MANAGEMENT AND
BUDGET
Page 56
6B-1 Receive and file Emergency Rental Assistance
Program certification
Page 57
6B-2 Resolution
delegating authority to the County Administrator or designee to execute and
record claims of liens against land with unpaid impact fee balances
C. FACILITIES DEVELOPMENT AND OPERATIONS
Page 57
6C-1 Termination and release of easement of the
Garage Access Easement agreement in favor of CityPlace Hotel, LLC
D. HOUSING AND ECONOMIC SUSTAINABILITY
Page 58
6D-1 Economic Development Incentive Agreement with
FINFROCK SOUTH FLORIDA, LLC
E. PALM TRAN
Page 59
6E-1 Fare Collection and Regional
Interoperability project
BOARD
APPOINTMENTS (Page 60)
STAFF COMMENTS
Page 61
8A-1 Receive and file updated Board Directive
Reports
COMMISSIONER COMMENTS (Page 62)
MATTERS BY THE PUBLIC –
2:00 P.M. (Page 63)
ADJOURNMENT (Page 64)
MARCH 9, 2021
A. ADMINISTRATION
1. Staff recommends
motion to approve: the appointment of David Markarian to the
CareerSource Palm Beach County, Inc. Board of Directors (Board) for the seat
and term indicated below.
|
Appointment |
Seat No. |
Term |
Area of
Representation |
Nominated By |
|
David Markarian |
27 |
3/9/21-3/8/24 |
Private Sector |
The Markarian Group |
SUMMARY: On November 18, 2014, the Board of County
Commissioners (BCC) approved the Third Amendment to Interlocal Agreement
(R2014-1650) creating the Palm Beach Workforce Development Consortium
(R2007-1220) which establishes the current Board composition. The Agreement
states that 14 private sector members are appointed by the BCC. The federal
Workforce Innovation and Opportunity Act requests that an emphasis be placed on
Chief Executive Officers or highest level of management positions for both
community and business sector appointments. The CareerSource Palm Beach County,
Inc. Board of Directors is comprised of a minimum of 19 members. The Board has a
maximum of 33 seats, 20 currently filled and a diversity count of Caucasian: 15 (75%),
African-American: 3 (15%) and Hispanic: 2 (10%). The gender ratio (female:male)
is: 6:14. The nominee is Caucasian male. Countywide (HH)
B. CLERK
OF THE CIRCUIT COURT & COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Date Meeting Type
September
22, 2020 Workshop
September
24, 2020 Zoning
October
6, 2020 Regular
October
27, 2020 Workshop
November
23, 2020 Zoning
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
4. Staff recommends
motion to receive and file: a list of
Clerk & Comptroller Finance Department records which have been converted to
an electronic format. SUMMARY: These
records have been converted from paper to an electronic format. The electronic
records will be maintained according to their required retention schedule under
the State of Florida’s General Records Schedule GSI-SL for State and Local
Government Agencies per Chapter 119 and Chapter 257, Florida Statutes. Countywide
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve:
A) an interlocal agreement with the City of Delray Beach (City) for the
design and construction of a traffic signal at the intersection of W Linton
Boulevard and Catherine Drive/Linton Lake Drive (Project); and
B) a budget amendment of $340,000 in the Transportation Improvement Fund to
recognize the City’s participation and appropriate it to the Project.
Summary: Approval of this agreement will
allow the Palm Beach County (County) Traffic Division to execute the Project using the County’s annual signal design
consultant and the signal construction contractor. The County will provide the
engineering design and construction plans for the Project. Costs incurred by
the County to acquire any easements needed for the Project will be reimbursed
by the City for up to $200,000. If the easement costs exceed $200,000, the City
may choose to terminate the Project and agreement, or pay the County the
difference. The City will reimburse the County 50% of total actual costs
required to design, construct and inspect the Project. The Project is estimated
to cost $280,000, not including the cost to acquire any necessary easements.
The County will construct the Project and will assume maintenance
responsibility. Districts 4 & 7 (YBH)
2. Staff recommends motion to approve: a contract with K-F Group, Inc. (KFG) in the amount of $190,344.33 for professional engineering services for 60th Street North from west of 140th Avenue North to Avocado Boulevard (Project). The limits for this Project are within existing Palm Beach County right-of-way. SUMMARY: Approval of this contract will provide the professional services necessary for preparation of an alignment study of the Project corridor, the first phase of this two-phased project. After the study is complete, the second phase will be conducted to provide design plans and construction bid documents to complete the Project. The Affirmative Procurement Initiatives selected for this contract on September 18, 2019 by the Goal Setting Committee are a 20% minimum mandatory Small Business Enterprise (SBE) participation and an SBE Evaluation Preference. KFG contractually agreed to 75% SBE participation during selection for the contract and their SBE participation during negotiation exceeded that goal. KFG is a Palm Beach County based company and a certified SBE company. This Project is included in the Five-Year Road Program. District 6 (YBH)
3. Staff recommends motion to approve: a utility easement agreement to convey a 75’ wide easement strip within tract “A” of the Palm Beach County (County) Biotechnology Research Park (Easement) to Florida Power & Light (FPL). SUMMARY: Approval of the utility easement agreement will allow conveyance of the Easement to FPL for the appraised value of $188,000 for 11.745 acres. The Easement is located north of and parallel to 100th Lane North, east of Seminole Pratt Whitney Road. The Engineering Department has determined that selling the Easement to FPL will not affect present or future County use. This conveyance will allow FPL to install a new transmission line, and will relieve the County of potential liability and the cost of maintenance for this property. District 1 (YBH)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
4. Staff recommends
motion to approve: a contract with Poseidon Dredge & Marine,
Inc. (PDM) in the amount of $349,642.80 for the construction of Harbor Road
(from 19660 Harbor Road to Harbor Road N) Seawall Repair/Slope Stabilization
(Project). SUMMARY: Approval of this contract will provide the
construction services necessary to replace the existing deteriorated seawall
with a new concrete seawall. The Affirmative Procurement Initiative selected
for this contract on August 5, 2020 by the Goal Setting Committee is 5% minimum
mandatory Small Business Enterprise (SBE) participation. PDM has contractually
agreed to 90% SBE participation. PDM was the lowest responsive bidder of two.
The contract time for the Project is 120 calendar days. PDM is a Palm Beach County based company and a
certified SBE company. This
Project is included in the Five-Year Road Program. District 1 (YBH)
5. Staff recommends
motion to adopt: fifteen resolutions to initiate eminent domain
proceedings by declaring the acquisition of properties designated as parcels
106, 110, 111, and 113 as right-of-way easements and parcels 306, 309, 310,
311, 313, 314, 317, 321, 322, 323, 334, 336, 337, 338, and 340 as temporary
construction easements necessary for the construction of roadway improvements
on Seminole Pratt Whitney Road from 86th Road North to Northlake
Boulevard and on Northlake Boulevard from Seminole Pratt Whitney Road to 1,300
feet east (Project). SUMMARY:
Adoption of these resolutions will initiate eminent domain proceedings pursuant
to Chapters 73, 74, 127, and Section 337.27(1), Florida Statutes as amended, against 19 parcels having
a total appraised value of $347,631. To date, the property owners have not accepted the offers to purchase made
by Palm Beach County and attempts to negotiate the purchases have been
unsuccessful. The parcels are necessary for the reconstruction of
Seminole Pratt Whitney Road and Northlake Boulevard from two lane undivided
roadways to four lane divided roadways. The Project also includes the
installation of drainage, traffic signals, and sidewalks. Eminent domain proceedings are necessary to
acquire the parcels at this time in order to expedite construction of the
Project. This Project is included in the Five Year Road Program. District
6 (DO)
D. COUNTY
ATTORNEY
1. Staff recommends a motion to receive and file: Amendment No. 2 to agreement between Palm Beach County and Municipal Code Corporation (MCC) exercising renewal option and extending the expiration date of the agreement to August 1, 2022. SUMMARY: On August 7, 2017, the County entered into the agreement with MCC, whereby MCC provides ordinance codification and looseleaf supplement services. The agreement’s initial three year term expired on August 1, 2020 and Amendment No. 1 extended the expiration date to August 1, 2021. The parties wish to exercise the remaining renewal option under the contract to extend the expiration date of the contract to August 1, 2022, with no renewal periods remaining. The amendment which was executed by the County’s Purchasing Director under her signature authority, extends the expiration to August 1, 2022. Countywide (DB)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends motion
to approve: the reappointments of four current members to the
Homeless Advisory Board (HAB), effective March 9, 2021:
|
Seat No. |
Appointment |
Seat Requirement |
Recommended By |
Term Expires |
|
5 |
Anne
M. Gerwig |
PBC League of Cities |
Palm Beach County League of Cities |
09/30/23 |
|
6 7 |
Steven
Tillman Sophia
Eccleston |
Veterans Administration Medical Center
Representative Homeless Coalition of Palm Beach County
Representative |
Veterans Administration Medical Center Homeless Coalition of Palm Beach County |
09/30/23 09/30/23 |
|
8 |
Uwe
Naujak |
Homeless Service Providers Representative. |
Homeless and Housing Alliance |
09/30/23 |
SUMMARY: On May 1, 2007, the Board of County
Commissioners established the HAB. The total membership for the HAB
shall be no more than 14 at-large members, per Resolution No. R2016-0038,
comprised of members representing government, business providers, law
enforcement, advocates, education, faith-based and the formerly homeless.
Members representing Palm Beach County’s Continuum of Care and the homeless
community are essential to the work of this board. Ms. Gerwig is employed by
AGA Engineering, which contracts with the County for services. Ms. Gerwig is
also the Mayor with the Village of Wellington. Ms. Eccleston is an employee of
Florida Power & Light and Mr. Naujak is an employee of The Homeless
Coalition of Palm Beach County, Inc. These agencies contract with the County
for services. The HAB provides no regulation, oversight, management, or policy
setting recommendations regarding the subject contracts or transactions.
Disclosure of these contractual relationships at a duly noticed public meeting
is being provided in accordance with the provisions of Section 2-443, of the
Palm Beach Code of Ethics. The diversity count for the 8 seats that are
currently filled is: African-American: 6 (76%), Caucasian: 1 (12%), and
Native-American: 1 (12%). The gender ratio (female:male) is 5:3. Ms. Gerwig,
Mr. Tillman and Mr. Uwe are Caucasian and Ms. Eccleston is African-American.
Staff conducts targeted outreach in an effort to proffer candidates for
appointments that maintain a diverse composition of the board. (Division of
Human and Veteran Services) Countywide (HH)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to approve:
A) a
Subrecipient Agreement with
Southeast Florida Behavioral Health Network, Inc. (SEFBHN), for the two year
period October 1, 2020 through September 30, 2022, in an amount totaling
$953,920, of which $476,960 is budgeted for FY 2021 with an anticipated annual
allocation of $476,960 in FY 2022, contingent upon a budgetary appropriation by
the Board of County Commissioners, subject to funding approval by the U.S.
Department of Justice (DOJ), to implement the DOJ, Bureau of Justice Assistance’s Comprehensive Opioids, Stimulants,
Substance Abuse Program (COSSAP); and
B) an Interlocal
Agreement with Florida Atlantic University (FAU) Board of Trustees, for
the two year period October 1, 2020 through September 30, 2022, in an amount
totaling $126,000, of which $63,000 is budgeted for FY 2021 with an anticipated
annual allocation of $63,000 in FY 2022, contingent upon a budgetary appropriation
by the Board of County Commissioners, subject to funding approval by the DOJ,
to implement the DOJ COSSAP.
SUMMARY: The Community Services
Department, along with key strategic partners, continue to pursue available
federal, state and local resources to achieve long-term recovery outcome and
quality of care improvements through planning, developing and executing a
comprehensive recovery-centric and recovery-oriented system of care model.
While progress has been made, the submitted agreements with SEFBHN and FAU will
support and advance the progress of this demonstration program. The finalization of the agreements were
delayed due to competing staff assignments and an extended review of the
agency’s scope of work and budget. This is a new funding source from the DOJ.
Data will be collected throughout the program and made available at the end of
each fiscal year. The COSSAP program focuses on a comprehensive,
person-centered, recovery-oriented approach with the goal of ensuring housing
stability to support persons involved with the criminal justice system who have
a substance use disorder. COSSAP funding will be used to support a care
coordinator/housing specialist, who will assist clients in securing a recovery
housing placement through a Recovery Housing Voucher. Recovery support services
will be provided by a peer recovery support specialist, who will have access to
recovery support services funds to further assist clients. This intervention
program will prioritize and expedite recovery support services to individuals
at high risk for overdose. SEFBHN will provide services to a minimum of 46
unduplicated clients and FAU will evaluate the outcome of the demonstration
program. No County funding is required. (Community Services) Countywide
(HH)
3. Staff recommends
motion to approve:
Amendment No. 1 to the agreement for the Provision of Financial Assistance with
Palm Beach Habilitation Center, Inc. (R2020-1549), for the two year period
October 1, 2020 through September 30, 2022, in an amount totaling $711,658, to
update and replace service category amounts in the computer training program
from $215,327 to $73,389, and the seniors in transition and retirement program
from $73,389 to $215,327, with no change to the overall total contract amount,
for the provision of economic stability/poverty services to adults with
disabilities. SUMMARY: Amendment
No. 1 is necessary to correct a scrivener’s error regarding funding allocation
in each category and corrects the allocation for each program with no change to
the original contract amount. Palm Beach Habilitation Center, Inc. will
continue to provide computer-training services, seniors in transition and
retirement services, and supported employment to adults with disabilities. In
FY 2020, Palm Beach Habilitation Center, Inc. served 160 adult clients with
disabilities, and will continue to serve 160 adult clients with disabilities
under the current agreement. No additional County funding required. (Financially
Assisted Agencies) Countywide (HH)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
4. Staff recommends
motion to receive and file:
A) Amendment No. 1 to an Interlocal Agreement with the Palm Beach County
Housing Authority (PBCHA) (R2020-1322), for the period July 20, 2020 through
December 30, 2020, to increase funding by $40,000, for a new total agreement
amount not-to-exceed $110,000, for the provision of navigation services for
Palm Beach County residents who were adversely impacted by the COVID-19
pandemic and are applying for rental and utilities assistance under the
Coronavirus Aid, Relief, and Economic Security Act (CARES Act);
B) Amendment No. 1 to Contract for Provision of Services with The Lord’s
Place, Inc. (TLP) (R2020-1327), for the period July 20, 2020 through December
30, 2020, to increase funding by $60,000, for a new total agreement amount
not-to-exceed $90,000, for the provision of navigation services for Palm Beach
County residents who were adversely impacted by the COVID-19 pandemic and are
applying for rental and utilities assistance under the CARES Act; and
C) Contract for the Provision of Services with TLP for the period July 20,
2020 through December 30, 2020 for an amount not-to-exceed $149,688 for the
provision of food services to individuals and families experiencing
homelessness who are transitioning from John Prince Park and are experiencing
food insecurities aggregated by the COVID-19 pandemic.
SUMMARY: On May 15, 2020, the Board of County Commissioners allocated CARES Act
funding to the Community Services Department to provide rental and utility
assistance and other human services to Palm Beach County individuals and
families experiencing adverse economic impact due to the COVID-19 pandemic.
PBCHA and TLP implemented the navigation component of the CARES Act Rental and
Utilities Assistance Program to assist up to 1,000 families and individuals
with application navigation and review services to ensure clients submit their
applications successfully. The CARES Act Rental and Utilities Assistance
Program provides one-time rental and utility assistance to eligible Palm Beach
County residents who have experienced a loss of income, reduction of hours of
employment or unemployment as a result of the COVID-19 pandemic. TLP also
implemented the Joshua Catering CARES Act Food Program to assist up to 100
individuals who transitioned from John Prince Park in Palm Beach County to
local hotels and were experiencing food insecurities aggregated by the COVID-19
pandemic. Whitney Davis, an employee of TLP, is a member of the Palm Beach
County HIV CARE Council, which provides no regulation, oversight, management or
policy-setting recommendations regarding the subject contract or transaction.
Disclosure of this contractual relationship at a duly noticed public meeting is
being provided in accordance with the provisions of Section 2-443, Palm Beach
County Code of Ethics. The Director of Purchasing has authority to execute
these contracts pursuant to Section 2-54(f)(4), Palm Beach County Code. In
accordance with County PPM CW-O-051, all delegated contracts, agreements, and
grants must be submitted by the initiating Department as a receive and file agenda
item. No County funding is required. (Community Services) Countywide
(HH)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Staff recommends
motion to approve: Subrecipient Agreements for Ryan White HIV/AIDS
Program (RWHAP) Part A and Minority AIDS Initiative (MAI) Core Medical and
Support Services with the below listed agencies for the provision of services
to improve health outcomes for persons with HIV, for the three year period
March 1, 2021 through February 29, 2024, in the amount totaling $8,130,498, of
which $2,710,166 is budgeted in GY 2021 with an anticipated annual allocation
of $2,710,166 in each subsequent grant year, contingent upon a budgetary
appropriation by the Board of County Commissioners, subject to funding approval
by the U.S. Department of Health and Human Services (HHS), Health Resources
Services Administration (HRSA):
A) Compass Inc., in an amount not-to-exceed $3,717,324 of which $1,239,108
is budgeted in GY 2021, with an anticipated annual allocation of $1,239,108 in
each subsequent grant year for the term of the agreement;
B) Legal Aid Society of Palm Beach County, Inc., in an amount not-to-exceed
$980,079, of which $326,693 is budgeted in GY 2021, with an anticipated annual
allocation of $326,693 in each subsequent grant year for the term of the
agreement;
C) Treasure Coast Health Council, Inc., d/b/a Health Council of Southeast
Florida, in an amount not-to-exceed $2,948,076, of which $982,692 is budgeted
in GY 2021 with an anticipated annual allocation of $982,692 in each subsequent
grant year for the term of the agreement;
D) Midway Specialty Care Center, Inc., in an amount not-to-exceed $215,838,
of which $71,946 is budgeted in GY 2021 with an anticipated annual allocation
of $71,946 in each subsequent grant year for the term of the agreement;
E) Monarch Health Services Inc., in an amount not-to-exceed $184,041, of
which $61,347 is budgeted in GY 2021, with an anticipated annual allocation of
$61,347 in each subsequent grant year for the term of the agreement; and
F) The Poverello Center, Inc., in an amount not-to-exceed $85,140 of which
$28,380 is budgeted in GY 2021, with an anticipated annual allocation of
$28,380 in each subsequent grant year for the term of the agreement.
SUMMARY: These agencies were selected and recommended for subawards through a
Notice of Funding Opportunity (NOFO) process. These agreements will provide
services for persons with HIV, and will include medical and non-medical case
management, pharmaceutical assistance, oral healthcare, legal services, housing
and financial assistance, health insurance assistance, and nutrition services.
Programs will serve Palm Beach County residents, including priority minority
populations through MAI. In GY 2020, RWHAP enabled these agencies to
collectively serve 3,100 clients, and are expected to serve a total of 3,400
clients in GY 2021 and in each subsequent grant year for the term of the
agreement. Eighty-five percent of RWHAP clients have attained suppressed viral
loads, as compared to 65% percent of the general population, and are no longer
spreading HIV. Midway Specialty Care Center and The Poverello Center are new
RWHAP providers. Kimberly Rommel-Enright and Kristina Rowe, employees of Legal
Aid Society of Palm Beach County, Inc., Ashnika Ali, employee of Treasure Coast
Health Council, Inc., Damion Baker and Richardo Jackson, employees of Monarch
Health Services, Inc., and Lysette Perez employee of Compass, Inc., are members
of the Palm Beach County HIV CARE Council. Marcia Hayden, employee of Treasure
Coast Health Council Inc. is a member of the Planning Commission. These boards
provide no regulation, oversight, management, or policy-setting recommendation regarding the subject contracts or
transactions. Disclosure of these
contractual relationships at a duly noticed public meeting is being provided in
accordance with the provisions of Section 2-443, of the Palm Beach County Code
of Ethics. These are RWHAP Part A and MAI grant funds, which require no
local match. (Ryan White Program) Countywide
(HH)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
6. Staff recommends
motion to approve: the Agreement for Provision of Financial Assistance with South County Mental
Health Center, Inc. (SCMHC), for the period October 1, 2020 through September
30, 2021, in an amount totaling $2,724,312, to provide crisis stabilization, psychiatric
and medical services, and intake and evaluation/ mobile crisis team services to
clients in the behavioral health service category. SUMMARY: On July 14, 2020, the Board of County
Commissioners approved funding allocations for the Financially Assisted
Agencies (FAA) Program. This agreement reflects dollar amounts included in the
FY 2021 budget, and represents $2,724,312 of the total FAA funding allocation
of $12,976,690 in FY 2021. The finalization of the agreement was delayed due to
competing staff assignments and an extended review of the agency’s scope of
work and budget. The SCMHC currently has four programs included in the
agreement under FAA program funding. In FY 2020, SCMHC served 2,680 clients
through the intake and evaluation/mobile crisis team (I&E/MCT) program,
which serves clients ages 5 and above with emotional and psychiatric needs. In
FY 2020, SCMHC served a total of 353 clients through the crisis stabilization
unit (CSU) in Delray Beach (291) and Belle Glade (62) (formally known as the
Jerome Golden Program), which serves adults in need of crisis services. In FY
2020, SCMHC served 1,135 clients through psychiatric and medical services,
which serves adults with behavioral health concerns. Under this new agreement
SCMHC will serve 2,374 unduplicated clients under the I&E/MCT program, 732
unduplicated clients under the CSU program and 1,200 unduplicated adults
through the psychiatric and medical services program. (Financially Assisted
Agencies) Countywide (HH)
7. Staff requests
motion to approve: the
Agreement for Provision of Financial Assistance with Housing Partnership Inc.
(HPI), for the two year period October 1, 2020 through September 30, 2022, in
an amount not-to-exceed $355,592, of which $177,796 is budgeted for FY 2021
with an anticipated annual allocation of $177,796 in FY 2022, contingent upon a
budgetary appropriation by the Board of County Commissioners, for the term of
this agreement, to provide services in the Economic Stability/Poverty Service
Category, for the provision of financial education, job development, and
business entrepreneurship training, as well as individual coaching and
counseling services. SUMMARY: On
July 14, 2020, the Board of County Commissioners approved funding allocations
for the Financially Assisted Agencies (FAA) Program. This agreement reflects
dollar amounts included in the FY 2021 budget, representing $177,796 of the total FAA funding allocation of $12,976,690 in FY 2021. HPI
has worked closely with the Community Services Department providing services
for various programs. This is the first agreement to provide services under the
FAA program. Under this agreement, 300 individuals with children 0-18 will
receive services. HPI will provide case management services, which include:
financial education and counseling, job training and apprenticeship,
skill-based training, and entrepreneurial training. Families will also connect
with mental health professionals to engage with therapy services. The Community
Partners Securing Our Future Initiative Project will incorporate a savings
account matching program in which families that save $300 in emergency funds
will receive $300 from FAA funding. Families starting businesses can earn
$1,000 match from FAA funding when they save $1,000. (Financially Assisted
Agencies) Countywide (HH)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
1. Staff recommends
motion to receive and file: the
first amendment (Amendment) to Non-Signatory Airline Agreement (Agreement) with
Frontier Airlines, Inc. (Frontier) (R2015-1611), providing a schedule for
repayment of $184,453.32 in unpaid fees and charges, and updating standard form
provisions, pursuant to delegation of authority approved by the Board on May 5,
2020 (R2020-0527). SUMMARY: Beginning in March, 2020, Frontier
experienced a severe decline in revenues, when passenger traffic at the Palm
Beach International Airport declined substantially as a result of the COVID-19
pandemic. Frontier accrued a total of $184,453.32 in unpaid fees and charges
for ticket counter and office rent as well as passenger facility fees. The
Amendment provides for Frontier’s repayment over a series of 4 installments
from October 1, 2020, through January 1, 2021. As of January 1, 2021, Frontier
has completed its repayments in full. The Amendment also updates standard form
provisions. Countywide (AH)
2. Staff recommends
motion to receive and file: an
Extension of Time to the Joint Participation Agreement (JPA) with the Florida
Department of Transportation (FDOT) for Airport Rescue and Fire Fighting (ARFF)
Facility Improvements at Palm Beach International Airport (PBI); Financial
Project Number 436389-1-94-01 approved by the Board on March 22, 2016
(R2016-0326 and R2016-0327), until June 30, 2021. SUMMARY:
The existing ARFF
facility is over 40 years old. The
Department of Airports (Department) commenced planning efforts to rehabilitate
and improve the existing ARFF facility; however, as a result of the planning
process, it became apparent that building a new ARFF facility was more feasible
than rehabilitating the existing facility.
Approval of this time extension will allow for the completion of minor
repairs to the existing ARFF facility while the final design package for the
new facility is completed. The Extension
of Time to the JPA extends the availability of grant funding to allow for the
continuation of the project. Delegation
of authority for execution of the above Extension of Time to the JPA with the
FDOT was approved by the Board on October 18, 2011 (Agenda Item No. 3F11). Countywide (AH)
3. Staff recommends
motion to approve: Declaration of Drainage Easement (Declaration) for
storm water drainage to Haverhill Road, associated with the development of
County-owned property under lease to Airport Logistics Park, LLC (ALP)
(R2019-0300, as amended) west of the Palm Beach International Airport. SUMMARY: ALP is constructing
approximately 566,672 square feet of industrial warehouse and distribution
facilities on property located west of PBI.
A storm water drainage inlet was constructed on the ALP leasehold, which
connects to the adjacent Haverhill Road drainage system. The Declaration will
be recorded in the public records to memorialize the existence of facilities on
County-owned property. Countywide (HF)
4. Staff recommends
motion to approve: Utility
Easement Agreement (Easement) with Florida Power & Light Company (FPL) for
facilities developed on County-owned
property west of the Palm Beach International Airport. SUMMARY: The Easement will provide for electric utilities
and communications to serve facilities being constructed by property under lease to Airport Logistics
Park, LLC (ALP) (R2019-0300, as amended).
FPL is providing electric utility service and requires an
easement. ALP has consented to the
creation of the Easement. Countywide (HF)
5. Staff recommends
motion to receive and file: Consent to Sublease (Consent) document,
consenting to the sublease by Jet Aviation Associates, Ltd. (Jet) at the Palm
Beach International Airport (PBI), with Central Romana Corporation, Ltd.,
effective March 1, 2020. SUMMARY:
Jet provides fixed base operator services at PBI pursuant to a
Lease Agreement (R99-2239, as amended), with the County. The Lease Agreement
allows Jet to sublease space subject to the County’s consent. Delegation of authority for execution of the
standard form consent to sublease was approved by the Board in R94-1453.
Countywide (AH)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
6. Staff recommends
motion to receive and file: Access Agreement (Agreement) with DTG
Operations, Inc., by and through its affiliate The Hertz Corporation (Hertz)
providing for access to 2600 Turnage Boulevard, at the Palm Beach International
Airport (PBI), in order to complete environmental remediation actions, at no
cost to Hertz. SUMMARY: Pursuant to bankruptcy proceedings, Hertz
terminated its lease of a rental car return facility at 2600 Turnage Boulevard,
at PBI (R93-1267D, as amended), effective October 31, 2020. Hertz is completing environmental remediation
at the site under supervision of the Florida Department of Environmental
Protection (FDEP) and Palm Beach County Department of Environmental Resources
Management, resulting from fuel discharges occurring in 2014 and 2015 (FDEP
Facility ID No. 50-8944439). Remediation activities are being completed at
Hertz’ expense and include vapor extraction and periodic groundwater sampling
until acceptable target levels are met. The Agreement will expire October 31,
2022 and may be extended by County for an additional 24 months. Countywide (AH)
7. Staff recommends
motion to:
A)
approve a
second amendment (Amendment) to Lease Agreement (Agreement) with PAE Applied
Technologies LLC (PAE) (R2009-0973, as amended) for PAE’s operations at the
Palm Beach International Airport (PBI) as a contractor for the United States
Department of Defense (DOD); providing for automatic renewals on a year-to-year
basis (April 1 – March 31) through March 31, 2031; and updating standard form
provisions; for payment of rental in the amount of $227,822.58 per year, plus
fees and charges for PAE’s aircraft operations; and
B) authorize the County Administrator or designee to
execute, on behalf of County, an assignment of the Agreement to a successor to
PAE, in the event PAE’s contract with DOD is not renewed.
SUMMARY: PAE provides operational support
including air cargo and transportation services for the Navy’s Atlantic
Undersea Testing Evaluation Center program on Andros Island pursuant to a
contract with DOD. The Agreement is scheduled to expire on March 31, 2021. The
Amendment provides for ten automatic annual renewals through March 31, 2031,
and updates standard County
provisions. Rental will continue to be
subject to adjustment on a triennial basis, in accordance with Federal Aviation
Administration guidelines. PAE is in negotiations with DOD to extend
their contract with DOD beyond the
scheduled May 31, 2021 expiration. The
Amendment enables PAE to terminate the lease, or to assign the lease to a successor
DOD contractor in the event PAE’s contract with DOD is discontinued prior to
March 31, 2022. The Department is requesting a delegation of authority to the
County Administrator or designee to approve such consent to assignment. The
Director of Airports shall be considered a designee for purposes of this
delegation. Countywide (HF)
8. Staff recommends
motion to receive and file: Hotel Courtesy Shuttle Operator Permit
(Permit) with AD1 PB Airport Hotels LLC, a Florida limited liability company,
operator of the Holiday Inn Palm Beach Airport Hotel, commencing December 18,
2020, and terminating September 30, 2021, with automatic October 1st
to September 30th annual term renewals unless canceled. SUMMARY: Approval is needed to engage in
commercial ground transportation at the Palm Beach International Airport. The Permit allows the hotel operator to
operate its courtesy shuttle to pick up and drop off customers for payment of
an annual permit fee. Delegation of authority for execution of the standard
form Hotel Courtesy Shuttle Operator Permit was approved by the Board in
R2017-1020. Countywide (AH)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT AND BUDGET
1. Staff recommends
motion to receive and file: The Quarter
Ending 12-31-2020 information for Children’s Services Council of Palm Beach
County. SUMMARY: The Children’s
Services Council has submitted their Quarter Ending 12-31-2020 information as
per Section 125.901, Florida Statutes. Countywide (DB)
2. Staff recommends
motion to receive and file: Financial
Statements and Management Letter from the Boynton Beach CRA. SUMMARY: The
Boynton Beach CRA has submitted their financial statements and management
letter as per Section 163.387(8), Florida Statutes. Countywide (DB)
3. Staff recommends
motion to adopt: a Resolution of the Board of County Commissioners
of Palm Beach County, Florida (i) authorizing the issuance of not exceeding
$64,000,000 in total original aggregate principal amount of its Public Improvement Revenue Bonds, Series 2021A (Supervisor
of Elections Operations Building) for the purpose of financing and refinancing
the acquisition, design, construction, development and equipping of a
Supervisor of Elections Operations Building and related facilities and paying
certain costs of issuance; (ii) authorizing the issuance of Public Improvement
Revenue Refunding Bonds, Federally Taxable Series 2021B, in the principal
amount of not to exceed forty-seven million dollars ($47,000,000) for
the purpose of financing the costs of the refunding of all or a portion
of the county’s Public Improvement Revenue Refunding Bonds, Series 2012
and paying certain costs of issuance; (iii) authorizing
the issuance of Public Improvement Revenue Refunding Bonds, Federally Taxable
Series 2021C (professional sports franchise facility
project), in the principal amount of
not to exceed seventy-one million dollars ($71,000,000) for the
purpose of financing the costs of the refunding all or a portion of the
county’s Public Improvement Revenue Bonds (professional sports franchise
facility project), tax-exempt Series 2015D and paying certain costs of
issuance; (iv) authorizing the use of preliminary official
statements, official notices of sale and summary notices of sale in
connection with the public sale of such bonds; (v) authorizing the Mayor
or County Administrator to accept the best bids for the purchase of the
bonds; (vi) authorizing the proper officials of the county to execute and
deliver certificates deeming the preliminary official statements
"final" for purposes of Securities and Exchange Commission Rule 15C2-12;
providing for certain continuing disclosure undertakings pursuant to such rule;
(vii) appointing an initial paying agent and registrar; (viii) approving the forms of and authorizing
the execution official statements; (ix) authorizing the proper officials
of the county to do all other things deemed necessary or advisable in
connection with the issuance of the bonds; (x) providing for certain other
matters in connection therewith; and providing for an effective date. SUMMARY: The County has identified the need for the
acquisition, design, construction, development and equipping of a Supervisor of
Elections Operations Building and related facilities and relocation of the
Marine Unit of the Palm Beach County Sheriff’s Office. The Board of County
Commissioners approved the Supervisor of Elections Operations Building Project
at its May 19, 2020 meeting. In light of low prevailing interest rates, the County
can use this opportunity to finance this Project in the current, favorable bond
market environment. Additionally, the County’s Financial Advisors have
reviewed the Public Improvement Revenue Refunding Bonds, Series 2012 (the 2012
Public Improvement Refunding Bonds) and the Public Improvement Revenue
(Professional Sports Franchise Facility Project), Tax-Exempt Series 2015D (the
Series 2015D Public Improvement Revenue Bonds) and determined that these bonds
can be refunded for a savings. Based on current market conditions, the
estimated savings on the Series 2012 Public Improvement Revenue Refunding Bonds
have a net present value of $2,570,000 (6.22%). These bonds will be refunded at
a not to exceed amount of $47 million on a competitive basis. Based on current market conditions, the
estimated savings on the Series 2015D Public Improvement Revenue Bonds have a
net present value of $8,225,000 (9.55%). These bonds will be refunded at a not
to exceed amount of $71 million on a competitive basis. Countywide (DB)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT AND BUDGET (Cont’d)
4. Staff recommends
motion to approve: a negotiated settlement offer in the amount of $25,000 for the full
satisfaction of a code enforcement lien that was entered against Zeida Alfonso
and Jorge Alfonso on March 5, 2014. SUMMARY: The Code Enforcement
Special Magistrate (CESM) entered an order on December 4, 2013, for the
property owned by Zeida Alfonso & Jorge Alfonso providing them until
January 3, 2014 to bring their property located at 5416 Cannon Way, West Palm
Beach, FL into full compliance. The property had been cited for
erecting/installing a shed without first obtaining required building permits. Compliance with the CESM’s Order was not
achieved by the ordered compliance date and a fine in the amount of $50 per day
was imposed. The CESM then entered a claim of lien against Zeida Alfonso &
Jorge Alfonso on March 5, 2014. The Code Enforcement Division issued an
Affidavit of Compliance for the property on May 12, 2020 stating that the cited
code violations had been fully corrected as of May 12, 2020. The total accrued
lien amount through November 30, 2020, the date on which settlement discussions
began, totaled $152,205.38. The heirs of the late Zeida & Jorge Alfonso
have agreed to pay Palm Beach County $25,000, (16%) for full settlement of
their outstanding Code Enforcement lien. District 2 (SF)
5. Staff recommends
motion to approve: a negotiated settlement offer in the amount of $154,000 for the full
satisfaction of a code enforcement lien that was entered against D & N Real
Estate Holdings on September 9, 2016. SUMMARY: The Code Enforcement
Special Magistrate (CESM) entered an order on June 1, 2016, for the property
owned by D & N Real Estate Holdings providing them until July 31, 2016 to
bring their property located at 6950 S. Congress Ave, Lake Worth, FL into full
compliance. The property had been cited for damaged, diseased, missing or dead
landscaping. Compliance with the CESM’s
Order was not achieved by the ordered compliance date and a fine in the amount
of $250 per day was imposed. The CESM then entered a claim of lien against D
& N Real Estate Holdings on September 9, 2016. The Code Enforcement
Division issued an Affidavit of Compliance for the property on August 25, 2020
stating that the cited code violations had been fully corrected as of August
24, 2020. The total accrued lien amount through December 17, 2020, the date on
which settlement discussions began, totaled $439,894.87. D & N Real Estate
Holdings have agreed to pay Palm Beach County $154,000, (35%) for full
settlement of their outstanding Code Enforcement lien. District 3 (SF)
6. Staff recommends
motion to approve: the recording of the FY
2020 retirements of tangible personal property (equipment, vehicles, and
publications) in the official minutes of the Board of County Commissioners’
meeting as prescribed by Chapter 274, Florida Statutes. SUMMARY: Chapter 274, Florida Statutes and the Palm Beach County “Surplus Property
Ordinance” require the recording of the disposal (retirement) of tangible
personal property from the official records of Palm Beach County at historical
value. Disposal, retirement, and adjustments total $27,302,031.71. Countywide (DB)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: a Utility Easement Agreement in favor of Florida
Power & Light (FPL) for electrical transmission lines and improvements
across a portion of the Water Utilities Department’s Mecca Repump Station
(Repump Station) property located east of Seminole Pratt Road and north of
100th Lane North. SUMMARY: FPL
has a new distribution substation site located east of the Repump Station in
the new Avenir development. The new substation facility will be in-service by
June 2021 and will supply long term capacity needs for the immediate area, as
well as provide contingency support for the Acreage Substation. The easement
area is 75’ wide and 732.49’ long, containing 1.261 acres. This non-exclusive
easement runs within the southern undeveloped portion of the Repump Station
property, with the remainder of the route continuing west into the County’s
adjoining undeveloped 260’ wide right-of-way strip. An appraisal was obtained
from S. F. Holden Inc., who assigned the proposed easement a $35,500 market
value. FPL agreed with the valuation and has provided a $35,500 payment for the
proposed easement. The balance of the route will be handled by the County’s Engineering
Department. The easement will be recorded to provide public notice of its
location. (Property & Real Estate Management) District 1 (HJF)
2. Staff recommends
motion to approve: Change Order No. 3 to Amendment No. 15 of the
continuing contract with Robling Architecture Construction, Inc. (R2016-0762)
decreasing the Guaranteed Maximum Price (GMP) for construction management
services for the Water Utilities Department (WUD) Southern Regional Operations
Center (SROC) Roof and Fan Replacement project in the amount of
$127,342.13. SUMMARY: On
February 11, 2020, the Board of County Commissioners (Board) approved Amendment
No. 15 (R2020-0154) to the contract with Robling Architecture Construction,
Inc. in the amount of $890,012. The work consisted of the removal of the flat
roof systems from six existing structures, the replacement of the old roof
systems with new built-up roofing systems, new mechanical exhaust systems and
new roof drains. There is $127,342.13 remaining as a result of unused
contractor contingency funds. All savings will be returned to the WUD
Operations and Maintenance fund. This continuing construction management
contract was presented to the Goal Setting Committee on January 1, 2019 and the
Committee established an Affirmative Procurement Initiative of a mandatory 20%
Small Business Enterprise (SBE) subcontracting goal on the contract. Robling Architecture Construction, Inc. is an
SBE and a Palm Beach County business. The revised SBE participation for the
project after adjusted for Change Order No. 3 to Amendment No. 15 is 33.64%. To
date, the overall SBE participation for the continuing contract is 39.74%. (Capital
Improvements Division) District 5 (LDC)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
3. Staff recommends
motion to approve: an annual contract with the following contractor for
electrical services on an as-needed basis through November 18, 2024.
Contractor Status SBE or
Non-SBE
Triton Electric Company Local SBE
SUMMARY: On November 19,
2019 the Board of County Commissioners approved the annual electrical contract
(R2019-1752 through R2019-1758). The work consists of electrical repairs,
improvements and renovations to County-owned properties on an as needed basis.
The contractor now joins the list of 12 already prequalified contractors for a
total of 13 prequalified contractors with a contract expiration date of
November 18, 2024. The specific requirements of the work shall be determined by
individual work orders issued against this annual contract. These contracts are
five year indefinite-quantity contracts with a maximum cumulative value of
$3,000,000 across all prequalified contractors. Work is to be awarded as work
orders on a lump-sum, competitively bid basis across all prequalified
contractors. Contractors are allowed to qualify at any time and be added to
this annual contract. Projects $100,000 and over are advertised on the vendor
self-service website while projects $200,000 and over are also advertised in
the newspaper. Projects under $100,000 are bid among the pool of pre-qualified
contractors (currently 13 have pre-qualified) and for projects over $100,000,
the bidding pool is expanded to include any additional bidders responding to
the specific project advertisement that submit a qualification application at
least ten days before the bid due date. The electrical annual contract was last
presented to the Goal Setting Committee on March 4, 2020 and the Committee
established Affirmative Procurement Initiatives of sheltered market for
projects under $100,000 or a Small Business Enterprise contractor will be given
a price preference if its bid is within 10% of the lowest non-small business
bid. Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE)
participation will be identified on each work order, and will be tracked
cumulatively for all work orders issued. Current cumulative S/M/WBE
participation for all work orders to-date under the electrical annual is
64.45%. (Capital Improvements) Countywide (LDC)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to approve: an annual contract with the following contractor for
low voltage services on an as-needed basis through September 12, 2021.
Contractor Status SBE or Non-SBE
Wisch & Jackson Co. of Florida,
Inc. Local SBE
SUMMARY: On September 13,
2016 the Board of County Commissioners approved the annual low voltage contract
(R2016-1133 through R2016-1144). The work consists of low voltage services on
an as needed basis. The contractor now joins the list of 24 already
prequalified contractors for a total of 25 prequalified contractors with a
contract expiration date of September 12, 2021. The specific requirements of
the work shall be determined by individual work orders issued against this
annual contract. These contracts are five year indefinite-quantity contracts
with a maximum cumulative value of $5,000,000 across all prequalified
contractors. Work is to be awarded as work orders on a lump-sum, competitively
bid basis across all prequalified contractors. Contractors are allowed to
qualify at any time and be added to this annual contract. Projects $100,000 and
over are advertised on the vendor self-service website while projects $200,000
and over are also advertised in the newspaper. Projects under $100,000 are bid
among the pool of pre-qualified contractors (currently 25 have pre-qualified)
and for projects over $100,000, the bidding pool is expanded to include any
additional bidders responding to the specific project advertisement that submit
a qualification application at least ten days before the bid due date. The low
voltage annual contract was presented to the Goal Setting Committee on January
2, 2019 and the Committee established an Affirmative Procurement Initiatives of
price preference for Small Business Enterprise contractors if their bid is
within 10% of the lowest non-small business bid. Actual Small/Minority/Women
Owned Business Enterprise (S/M/WBE) participation will be identified on each
work order, and will be tracked cumulatively for all work orders issued.
Current cumulative S/M/WBE participation for all work orders to-date under the
low voltage annual is 25.19%. (Capital Improvements) Countywide (LDC)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
5. Staff recommends
motion to approve: an annual contract with the following contractors
for roofing services on an as-needed basis through November 16, 2025.
Contractor Status SBE or Non-SBE
A) A-1 Property Services
Group Inc. Non-Local Non-SBE
B) Certified Roofing
Specialists, Inc. Non-Local Non-SBE
C) Grace Roofing & Sheet
Metal Enterprise Non-Local Non-SBE
LLC DBA Grace Roofing & Sheet Metal
Enterprise
SUMMARY: On November 17,
2020, the Board of County Commissioners approved the annual roofing contract
(R2020-1693 through R2020-1700). The work consists of roofing repair and
replacement services on an as needed basis. The contractors now join the list
of 8 already prequalified contractors for a total of 11 prequalified
contractors with a contract expiration date of November 16, 2025. The specific
requirements of the work shall be determined by individual work orders issued
against this annual contract. These contracts are five year indefinite-quantity
contracts with a maximum cumulative value of $3,000,000 across all prequalified
contractors. Work is to be awarded as work orders on a lump-sum, competitively
bid basis across all prequalified contractors. Contractors are allowed to
qualify at any time and be added to this annual contract. Projects $100,000 and
over are advertised on the vendor self-service website while projects $200,000
and over are also advertised in the newspaper. Projects under $100,000 are bid
among the pool of pre-qualified contractors (currently 11 have pre-qualified)
and for projects over $100,000, the bidding pool is expanded to include any
additional bidders responding to the specific project advertisement that submit
a qualification application at least 10 days before the bid due date. The roofing
annual contract was presented to the Goal Setting Committee on July 15, 2020
and the Committee established Affirmative Procurement Initiatives of sheltered
market for projects under $100,000 or a Small Business Enterprise contractor
will be given a price preference if its bid is within 10% of the lowest
non-small business bid. Actual Small/Minority/Women Owned Business Enterprise
(S/M/WBE) participation will be identified on each work order, and will be
tracked cumulatively for all work orders issued. Current cumulative S/M/WBE
participation for all work orders to-date under the roofing annual is 100%.
(Capital Improvements) Countywide (LDC)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
6. Staff recommends
motion to approve: Amendment No. 6 to the construction management at
risk contract with Hedrick Brothers Construction Co. Inc. (Hedrick)
(R2016-0430) to extend the term of the contract from April 4, 2021 until the
completion of all project phases, not to exceed five years and to update the
County’s standard contract terms. SUMMARY: On April 5, 2016, the Board
of County Commissioners (Board) approved the construction management at risk
contract (CM Contract) with Hedrick for the Detention Facilities Project
(Project). The Project included a five year capital improvement program for the
renewal/replacement of major building systems at the County’s detention
facilities including the Main Detention Center, the Western Detention Center
(WDC) and the Central Detention Center. The Project includes the
renewal/replacement of the following major building systems at these detention
facilities: mechanical including heating ventilation and air conditioning; fire
protection; plumbing and boilers; electrical; low voltage including electronic
security systems and fire alarm, security doors and hardware; roofing;
weatherproofing and other similar improvements. The County was unable to
complete the Project within the CM Contract’s initial five-year term. The final
phase of the Project for the WDC has yet to begin; therefore, the Facilities
Development and Operations Department (FDO) is requesting authorization to
extend the CM Contract with Hedrick from April 4, 2021 until the final phase of
the Project is complete, not to exceed five years. Under Section 2-54(b) of the
Purchasing Code, the FDO Director deems that and recommends to the Board that
the extension of this Contract is beneficial to the interest, health, safety
and welfare of the County and that said extension will provide cost savings to
the County in light of the additional cost and time that would be incurred if
FDO had to solicit a new CM who was not familiar with the Project or the
operations of the Detention Facilities to finish the final phase of the
Project. Amendment No. 6 extends the CM Contract term and adds or updates
standard County terms on scrutinized companies, non-discrimination, public
entity crimes, public records and confidential information, e-verify, among
others. The CM Contract was awarded under the prior Small Business Enterprise
(SBE) Ordinance, and the SBE participation goal was 15% under the prior SBE
program. The construction manager (CM) is not an SBE. The CM has partnered with
Cooper Construction Management & Consulting, Inc., a Small/Minority
Business Enterprise (S/MBE) CM for services in an amount not less than 15% of
the construction management fee and is sharing in the CM earned overhead/profit.
After the implementation of the Equal Business Opportunity (EBO) Ordinance in
January 2019, the Hedrick CM Contract was updated with the new EBO language;
thus, all guaranteed maximum price work authorizations issued pursuant to this
Contract are subject to the requirements of the EBO Ordinance including
requesting an Affirmative Procurement Initiative be set prior to bidding the
subcontracts. The Office of Equal Business Opportunity has reviewed the
existing SBE participation and approved this extension request under the
existing contract terms. To date, the Small/Minority/ Women Owned Business
Enterprise participation for task authorizations, work orders and amendments
issued under this CM Contract is 62.05%. The CM is a local business. This
Project is funded by the Infrastructure Sales Tax fund and the Public Building
Improvement (Ad Valorem) fund. (Capital Improvements Division) Countywide
(LDC)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff recommends
motion to approve: Amendment No. 2 to the continuing contract with
Robling Architecture Construction, Inc. (R2020-1690) establishing a Guaranteed
Maximum Price (GMP) in the amount of $437,992 for construction management (CM)
services for the Dubois Pineapple Packing House (Pineapple House) Restoration
project for a period of 365 calendar days from notice to proceed or until the
project is complete. SUMMARY: The Dubois Pineapple Packing House was
built to store harvested pineapple crops in the 1800s. Harry Dubois built his
main house in 1898, on a plot of land commonly known as DuBois Park, while
taking up temporary residence on the same plot of land in the Pineapple House.
To date, the Pineapple House (also known as the Dubois Pioneer Home) located at
DuBois Park is one of the oldest wooden structures remaining in Palm Beach
County. In an effort to preserve the historic aspects of the Pineapple House,
Amendment No. 2 authorizes the restoration of the historic Pineapple House
including restoring the roof, which is at the end of its useful life; wood
framing repairs; new windows; new doors; new electrical utilities and heating
ventilation and air condition system. Amendment No. 2 also authorizes the
relocation of the Pineapple House to approximately 100 yards south of its
current location in the park, so that it is no longer in a flood zone. On
November 17, 2020, the Board of County Commissioners approved the continuing CM
contract with Robling Architecture Construction, Inc. for construction
management services for capital projects under $4,000,000. This continuing
construction management contract was presented to the Goal Setting Committee on
December 4, 2019 and the Committee established Affirmative Procurement
Initiatives of a small business enterprise (SBE) evaluation preference of 10
points for the selection of the construction manager and a mandatory 20% SBE
subcontracting goal on the continuing contract. SBE participation for this
amendment is 10.93%. To date, the overall SBE participation for the continuing
contract is 28.60%. Robling Architecture Construction, Inc. is an SBE and a
Palm Beach County business. This amendment will be funded from the
Infrastructure Sales Tax fund and the Park Impact Fees fund. (Capital
Improvements Division) District 1 (LDC)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
8. Staff recommends
motion to receive and file: Change Order No. 28 to Amendment No. 1 to
the construction management contract with Hedrick Brothers Construction
Company, Inc. (R2017-0164) in the amount of $64,215.28 for the Main County Courthouse
Electronics & Security Systems Renewal & Replacement Project. SUMMARY:
On December 18, 2018, the Board of County Commissioners (Board) approved
Amendment No. 1 (R2018-2058) to the contract with Hedrick Brothers Construction
Company, Inc. in the amount of $13,580,467.00 for the renewal/ replacement of
electronics and security systems (programmable logic controllers, closed
circuit television surveillance and video management, security management,
elevator override control, electronic access control, intercom, lighting
control, duress and fire alarm) within the Main County Courthouse, Central
Energy Plant, and State Attorney/Public Defender’s building. The project also
included the expansion of the Palm Beach Sheriff’s Office Command Center. Change
Order No. 28 to Amendment No. 1 authorized the construction manager to furnish
all labor and materials to replace the existing locking hardware (maglocks) on
four sets of lobby double doors, eight doors total, in the State
Attorney/Public Defender (SA/PD) buildings. With all changes to date, the
current contract value is $13,405,724.03. In accordance with policy and
procedure manual (PPM) CW-F-050, when the cumulative value of changes or
additional work exceeds the greater of 5% or $250,000 of the original contract
value, an agenda item notifying the Board of the item that puts the cumulative
value in the excess category must be presented as a receive and file. This
agenda item is being submitted to notify the Board that Change Order No. 28 to
Amendment No. 1 puts the cumulative value of changes in excess of the $250,000
threshold established by PPM CW-F-050. The construction manager was selected
pursuant to the Small Business Enterprise (SBE) ordinance in place at the time.
The SBE goal established under the prior SBE Ordinance for this contract is
25%, with 15.5% SBE partner involvement. Hedrick Brothers Construction Company,
Inc. is partnering with Cooper Construction Management and Consulting, Inc. SBE
participation for this change order is 13.63%. To date, the overall SBE
participation is 32.11%. Hedrick Brothers Construction Co., Inc. is a Palm
Beach County Business and it is anticipated that 97% of the work will be
performed by Palm Beach County businesses. This project is funded from the
Infrastructure Sales Tax fund. (Capital Improvements Division) Countywide/District
7 (LDC)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
9. Staff recommends
motion to approve:
A) Fifth Amendment to the Agreement
(R2017-1895) for Art Services for the Palm Beach County Convention Center
Courtyard Public Art Project (Agreement) with Susan Narduli of Narduli Studio
(Artist) to extend the Agreement for an additional 122 days to July 30, 2021; and,
B) Change Order No. 2
to the Contract (R2020-0762) for Construction Manager at Risk Services for the
Palm Beach County Convention Center Courtyard Project (Contract) with Robling
Architecture Construction (Contractor) to extend the Contract 191 days from
December 21, 2020 to June 30, 2021.
SUMMARY: On December 19,
2017, the Board approved the Agreement in the amount of $454,000 for the
design, permitting, fabrication and installation of “Light Play” sculptural
screens for the Palm Beach County Convention Center Courtyard. The following table reflects the contract
history.
|
Contract |
Resolution
No. |
BCC Approval |
Agreement/ Amendment Amount |
Agreement/ Amendment Duration |
|
Original |
R2017-1895 |
12/19/17 |
$454,000 |
155
days |
|
Amendment
#1 |
R2018-0255 |
3/13/18 |
Add
$330,600 |
Add
275 days |
|
Amendment
#2 |
R2018-1991 |
12/18/18 |
Deduct
$4,625 |
Add
456 days |
|
Amendment
#3 |
R2019-1759 |
11/19/19 |
$0 |
Add
397 days |
|
Amendment
#4 |
R2020-1866 |
12/15/20 |
Add
$15,200 |
Add
90 days |
This Fifth
Amendment includes additional changes to the schedule of work due to
circumstances beyond the Artist’s control related to art (sculptural screens
and gates) fabrication. Based upon current fabrication and installation
projections, Courtyard construction is anticipated to achieve Substantial
Completion no later than June 30, 2021. Whereas the Fourth Amendment
established a March 31, 2021 completion date for all services, an extension to
July 30, 2021 is now necessary.
Consequently, an extension to the June 30, 2021 Substantial Completion
date is also necessary to the Contract with Contractor, as all improvements are
permitted and will be inspected as a single project. Funding for the Courtyard
art project is from the $68M Rev Bond AC2/Convention Center Parking
Garage. (FDO ADMIN) District
7/Countywide (MWJ)
10. Staff recommends
motion to receive and file: Standard License Agreement for Use of
County-Owned Property for a period of January 13, 2021 through February 2, 2021
with South Florida Fair and Palm Beach County Expositions, Inc., for public and
Sheriff’s Office parking during 2021 South Florida Mini-Fair. SUMMARY: In
accordance with County PPM CW-O-051, all delegated contracts, agreements and
grants must be submitted by the initiating Department as a receive and file
agenda item. The Standard License Agreement has been fully executed on behalf
of the Board of County Commissioners (Board) by the County Administrator or
designee. The Standard License Agreement was approved in accordance with
R2010-0333, as amended and approved by the Board on October 1, 2013. This
executed document is now being submitted to the Board to receive and file. (FDO
Admin) Countywide (HJF)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
11. Staff recommends
motion to approve: a first amendment to Grant of Easement in favor of
Lake Worth Drainage District (LWDD) for an additional 5-foot easement area
along the western property boundary of Palm Beach County’s Water Utilities
Department (WUD) Southern Region Water Reclamation Facility (SRWRF) in western
Boynton Beach. SUMMARY: The SRWRF is located at the southwest corner of
Hagen Ranch Road and Flavor Pict Road in western Boynton Beach. On July 11,
1989 (R89-1332D), the Board approved a Grant of Easement in favor of LWDD over a
25-foot-strip to provide for ingress, egress and periodic maintenance of the
LWDD’s E-2E canal that borders the western property boundary of the SRWRF. WUD
is in the process of developing the SRWRF to allow for the addition of new
advanced water treatment activities on site to provide additional water
treatment for wastewater. A condition of approval requires the County to grant
LWDD an exclusive easement over a 5-foot portion of the western property
boundary of the SRWRF. The first amendment to Grant of Easement will provide
LWDD with an additional five feet of easement area, increasing the original
easement area from 25 feet to 30 feet.
(Property & Real Estate Management) District 5 (HJF)
12. Staff recommends
motion to approve: a Utility Easement in favor of the Town of Jupiter
(Town) for a water main and appurtenant equipment to service the Loggerhead
Marine Life Center (Center). SUMMARY: The Center leases 2.39 acres for
their scientific research and rehabilitation center for sea turtles within
Loggerhead Park, in Juno Beach. During the current development of the Center, a
water main and appurtenant equipment were installed. A non-exclusive utility easement will be
granted to the Town at no charge, as said easement is required to obtain water
service from the Town. The easement area for the water main varies in length
and width, and contains approximately 2,500 square feet (0.057 acres).
(Property & Real Estate Management) District 1 (HJF)
13. Staff recommends
motion to accept: a Quit-Claim Deed from the City of Pahokee (City) to
correct a scrivener’s error contained in the legal description of the Warranty
Deed as recorded in Official Records Book 9672, pages 1401, of the Public
Records of Palm Beach County, Florida (Warranty Deed). SUMMARY: On July
14, 2020, the Board of County Commissioners (Board) approved an Agreement for
Purchase and Sale with Stephanie Iderosa to acquire a 0.34-acre parcel
(Property) located at 1759 East Main Street in Pahokee (R2020-0925). The County closed on said acquisition on
August 13, 2020. The City, who was a
prior owner of the Property dating back to 1997, conveyed said Property by Warranty
Deed, which contained a scrivener’s error with a directional call within the
legal description. The Quit-Claim Deed corrects the scrivener’s error and
resolves any potential issue with the chain of title. The Quit-Claim Deed
was executed by the City to correct the error in the legal description.
(Property & Real Estate Management) District 6 (HJF)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
14. Staff recommends
motion to approve: Change Order
No. 30 to Amendment No. 1 to the construction management contract with Hedrick
Brothers Construction Company, Inc. (R2017-0164) increasing the Guaranteed
Maximum Price (GMP) in the amount of $181,590.24 and increasing the project
duration by 42 additional calendar days for the Main County Courthouse (MCCH)
Electronics & Security Systems Renewal & Replacement Project
(Project). SUMMARY: On December
18, 2018, the Board of County Commissioners (Board) approved Amendment No. 1
(R2018-2058) to the contract with Hedrick Brothers Construction Company, Inc.
in the amount of $13,580,467 for the renewal/replacement of electronics and
security systems (programmable logic controllers, closed circuit television
(CCTV) surveillance and video management, security management, elevator
override control, electronic access control, intercom, lighting control, duress
and fire alarm) within the MCCH, Central Energy Plant, and State
Attorney/Public Defender’s buildings. The Project also included the expansion
of the Palm Beach Sheriff Office Command Center. Change Order No. 30 to
Amendment No, 1 authorizes the construction manager (CM) to provide and install
37 CCTV cameras on multiple floors of the MCCH building, relocating the
existing elevator camera, so that both sides of the detention elevators are in
the coverage area, and extending the Project duration by 42 calendar days. When
combined with all approved time extensions, the revised substantial completion
date is April 9, 2021. The CM was selected under the Small Business Enterprise
(SBE) Ordinance in place at the time. The SBE goal established under the prior
SBE Ordinance for this Project is 25%, with 15.5% SBE partner involvement.
Hedrick is partnering with Cooper Construction Management and Consulting, Inc.
Hedrick Brothers Construction Co., Inc. is not an SBE contractor. The SBE
participation for this change order is 34.41%.
Including this change order, the overall SBE participation on this Project
is 32.12%. Hedrick Brothers Construction Co., Inc. is a Palm Beach County
Business and it is anticipated that 97% of the work will be performed by Palm
Beach County businesses. This Project is funded by Infrastructure Sales Tax
and Ad Valorem funds. (Capital Improvements Division) Countywide/District
7 (LDC)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
15. Staff recommends
motion to:
A) determine that an emergency extension to the term of the
continuing contracts for environmental assessment services is beneficial to the
interest, health, safety and welfare of the County and its citizens; and
B) approve Amendment No. 6 to the contracts for environmental
assessment services with the following consultants on a continuing contract
basis extending the contracts from March 31, 2021 to June 30, 2021;
1. AECOM Technical Services, Inc. (R2015-1253),
Non-SBE/Local, 10.93% SBE participation to date;
2. Partner Assessment Corporation d/b/a Partner
Engineering and Science, Inc. (fka Eco Advisors, LLC) (R2015-1255),
Non-SBE/Local, 50.89% SBE participation to date; and
3. Terracon Consultants, Inc. (R2015-1254), Non-SBE/Local, 17.83% SBE
participation to date.
SUMMARY: The Board of County Commissioners (Board)
approved the continuing contracts on September 22, 2015, which provided for an
initial two year term with three renewal options each for a period of one year. Amendment
No. 4 (R2020-1339 through 2020-1341) authorized an extension of the term of the
continuing environmental assessment contracts to December 21, 2020 to allow for
advertising and the selection of the firms for the new continuing
contract. However, the majority of the
proposals submitted were rejected as non-responsive to the requirements of the
request for proposal, which ultimately resulted in further delays.
Subsequently, Amendment No. 5 (R2020-1813 through R2020-1815) authorized an
extension of the term of the continuing environmental assessment contracts to
March 31, 2021. The department advertised for the new continuing environmental
assessment services contracts, but experienced delays during the selection
process, which limits the time needed for contract negotiations and delays the
approval of the new continuing contracts before the current contracts expire on
March 31, 2021. Amendment No. 6 will extend services through June 30, 2021,
while the new firms are being selected. These contracts provide for
environmental conditions assessments, identification of remedial activities and
related consulting and remediation observation services. At this time, Staff
believes that extending the continuing environmental assessment contracts best
serves the interests, health, safety, and welfare of the County and its
citizens. The existing contracts were
awarded under the prior Small Business Enterprise (SBE) Ordinance, and the SBE
participation goal was 15%. AECOM Technical Services, Inc. committed to an SBE
participation goal of 19%; Partner Assessment Corporation d/b/a Partner
Engineering and Science, Inc. (fka Eco Advisors, LLC) 93%; and Terracon
Consultants, Inc. 15%, respectively. Eco Advisors, LLC was the only consultant
that was an SBE. However, on July 23, 2019, the Board approved an Assignment,
Assumption & Consent Agreement (R2019-0987) from Eco Advisors, LLC to
Partner Assessment Corporation d/b/a Partner Engineering and Science, Inc., a
non-SBE firm. The Office of Equal Business Opportunity has reviewed the
existing SBE participation and approved this extension request under the
existing contract terms. (Capital Improvements Division) Countywide
(LDC)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
16. Staff recommends
motion to approve: an Amended and Restated Interlocal Agreement
(Agreement) with Broward County (Broward), allowing for interoperable
communications through the countywide common talk groups of the County’s Public
Safety Radio System (County’s System) to Broward retroactively from February
26, 2021 through February 25, 2026. SUMMARY:
This Agreement provides the terms and conditions under which Broward can program
into its radios and utilize the countywide common talk groups for certain types
of inter-agency communications. This Agreement is intended to replace the
Interlocal Agreement R2006-0346 between County and Broward, amended by First
Amendment R2011-1177, by Second Amendment R2017-0540 and adds the procedure to
be followed to obtain a Federal Shared Encryption Key for direct radio
interoperability with Federal Agencies. The County’s System will not be
utilized for routine operational communications by Broward. The terms of the
Agreement are standard and have been offered to all municipalities and local
branches of state and federal agencies and ambulance service providers with 800
MHz trunked radio capabilities. There are no charges associated with this Agreement.
Broward is required to pay all costs associated with Broward’s subscriber units
and to comply with the established operating procedures for the County’s
System. This Agreement provides for an initial term of five years with two
renewal options, each for a period of five years. This Agreement may be
terminated by either party, with or without cause, upon 60 days prior written
notice to the other party. (ESS) Countywide (MWJ)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
17. Staff recommends
motion to approve:
A)
an amendment to the
Infrastructure Sales Tax (IST) Project Plan approved by the Board of
County Commissioners (Board) on April 4, 2017 to increase the budget
for the PBSO Headquarters Renewal and Replacement (PBSO HQ R/R) project from $32,702,000 to
$41,102,000;
B)
a budget transfer of
$8,400,000 within the Infrastructure Sales Tax fund from IST reserves to
increase the budget for the PBSO HQ R/R project;
C)
Amendment No. 3 to the
construction management (CM) contract with Kast Construction Company LLC in the
amount of $33,653,791 for the PBSO HQ Renewal, Replacement and Renovation
project establishing a Guaranteed Maximum Price (GMP) for Construction Management
Services for a period of 791 days from notice to proceed or until the project
is complete; and
D)
Consultant Services
Authorization (CSA) No. 5 to the professional services contract (R2017-0594)
with Leo A. Daly Company to provide construction administration phase services
for the PBSO HQ R/R project in the amount of $452,197.00.
SUMMARY: Original
construction of the PBSO HQ was completed in 1983 followed by a major expansion
(commonly referred to as the building’s wrap-around) in the 1990s. The existing
structure accounts for approximately 200,000 square feet of office, warehouse
and specialized support space, housing multiple PBSO administrative and
operational departments accounting for over 500 employees. The wrap-around
completed in the 1990s provided for the expansion of the building’s footprint
based on an Exterior Insulation and Finish System (EIFS) construction
approach. Planning efforts for the PBSO
HQ R/R project were initiated in 2011 and at that time the scope was minor,
mostly centered on space reconfigurations.
In 2014, Wantman Group, Inc. (WGI) completed a structural assessment of
the PBSO HQ building which concluded that the existing exterior walls (the
previously referenced EIFS) did not provide adequate protection against hurricane
force winds. In 2016, the project’s approach was redefined and Leo A. Daly
Company was retained, through a contract issued under the authority of the
Facilities Development and Operations (FDO) Director, to provide
architectural/engineering design services in the development of a master plan
for the PBSO HQ R/R project. In 2017, the Board approved contract R2017-0594
with Leo A. Daly Company for the provision of architectural/engineering
services for the design of the PBSO HQ R/R project. On November 15, 2016, the
FDO Director, under its authority, approved a CM contract with Kast
Construction Company LLC for construction management services for the PBSO HQ
R/R project. On March 10, 2020, the Board assigned an R number to the contract
with Kast Construction Company LLC dated November 15, 2016 (R2020-0249.1) and
granted the request to allow all subsequent authorizations issued under the
agreement to follow the approval authority of Board-approved contracts over
$200,000 as established in policy and procedural manual (PPM) CW-F-050. On
March 10, 2020, the Board approved Amendment No. 1 (R2020-0249) to the contract
with Kast Construction Company LLC authorizing exterior hardening services, but
said amendment was terminated for convenience shortly thereafter. The
termination served the best interests, health, safety and welfare of the County
and its Citizens due to the need to have the PBSO HQ site available as the
County’s response center during the COVID-19 emergency. On July 7, 2020, the
Board approved Amendment No. 2 (R2020-0776) to the contract with Kast
Construction Company LLC, authorizing communication and low voltage services
required to provide connectivity between the newly constructed PBSO
Forensics Sciences and Tech Facility
(aka PBSO Evidence Building) and the existing PBSO HQ facility.
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
17. SUMMARY: (Cont’d)
All work
related to Amendment No. 2 has been completed. Amendment No. 3 to the contract
with Kast Construction Company LLC consists of interior and exterior work
including, but not limited to, hardening the existing exterior wall and window
systems including new wall cladding to be installed for hurricane protection;
adding new reinforced concrete exterior walls; replacement of the existing
roofing system; replacement and upgrades to the HVAC system; renovation of the
fire suppression and lighting systems;
and renovations to the interior of all three levels of the facility to
accommodate additional offices, workstations and conference spaces.
Implementation of the work included in Amendment No. 3 will result in a
weather-tight, hurricane-hardened building with a more efficient interior
layout providing, as a result, a better work environment for the varying PBSO
departments occupying the building. The approved project plan for the PBSO HQ
R/R project under the Infrastructure Sales Tax provides for a capital
appropriation of $32,702,000. A budget transfer of $8,400,000 within the
Infrastructure Sales Tax fund from the Reserves fund is necessary to increase
the capital appropriation for the project and fund Amendment No. 3 along with
project contingency, permitting fees and additional consultant services needed
during the construction phase. On February 18, 2021, the required type 3
transfer request was presented to the Infrastructure Sales Tax Independent
Citizen Oversight Committee (Committee), as the Committee’s procedures require
the approval of type 3 transfers by the Committee prior to presentation to the
Board of County Commissioners. Under current law, and notwithstanding the
additional challenges resulting from the COVID19 pandemic, the Committee is
required to attain a quorum based on in-person attendance. During the February
18, 2021 Committee meeting there were four Committee members physically present
and six Committee members that participated through communications media
technology (i.e. virtually). Therefore, the required quorum was not attained
and voting on items presented to the Committee could not proceed. A similar
challenge was encountered during the November 2020 Committee meeting. All ten
Committee members that participated in the February 18, 2021 meeting indicated
having no reservations for approval of the transfer request had voting been
feasible. Based on what precedes and in
consideration of the detrimental impact that further delaying implementation
would have on the project schedule, Staff is recommending approval of the
transfer without a recommendation from the Committee. The CM contract with Kast
Construction Company LLC was awarded pursuant to the Small Business Enterprise
(SBE) ordinance but this GMP, having been initiated after January 1, 2019, is
subject to the requirements of the Equal Business Opportunity (EBO) Ordinance.
Kast Construction Company LLC is not an SBE, but has partnered with All-Site
Construction, Inc., an SBE CM. In September 2020, prior to subcontractor
advertisement and bidding, the Goal Setting Committee applied an Affirmative
Procurement Initiative to the construction subcontracts of 25% SBE
participation, of which 5% must be a Minority Business Enterprise (MBE) African
American or Hispanic American. SBE participation on this Amendment is 41.34% of
which 7.64% is MBE participation (2.69% African American and 4.95% Hispanic
American). To date, Kast Construction Company LLC has achieved 34.29% SBE
subcontracting participation overall. Kast Construction Company LLC is a Palm
Beach County business. Consultant Services Authorization No. 5 to the contract
with Leo A. Daly Company authorizes construction administration services to
ensure renovations conform to specifications and drawings. The professional
services contract with Leo A. Daly Company was awarded under the prior SBE
Ordinance, and the SBE participation goal is 15%. Leo A. Daly Company is not a
SBE, but is a local business. Leo A. Daly Company committed to 17.5% SBE
participation for this CSA. To date, the Small/Minority/Women Owned Business
Enterprise participation for consultant services authorizations issued under
this design contract is 26.5%. The
funding source for this project is from the Infrastructure Sales Tax fund.
(Capital Improvements Division) Countywide/District 2 (MWJ)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to:
A) receive and file Standard Form SF-424 for the Fiscal Year
2020-2021 Community Development Block Grant Program (CDBG) funds reduced from
$6,689,932 to $6,688,912;
B)
receive and file the CDBG
Grant Agreement with the U.S. Department of Housing and Urban Development (HUD)
for Fiscal Year 2020-2021 funds reduced from $6,689,932 to $6,688,912;
C)
receive and file Standard
Form SF-424 and Certification for the Fiscal Year 2020-2021 HOME Investment
Partnership Program (HOME) funds reduced from $2,391,052 to $2,390,533;
D)
receive and file the HOME
Grant Agreement with HUD for Fiscal Year 2020-2021 funds reduced from $2,391,052 to $2,390,533;
E)
approve a budget amendment
of $1,020 in the Housing and Community Developments Fund to align the budget
with the grant award; and
F)
approve a budget amendment
of $519 in the HOME Investment Partnership Fund to align the budget with the
grant award.
SUMMARY: The SF 424s
and grant agreements were executed on behalf of the Board of County Commissioners (BCC) by the Director of the
Department of Housing and Economic Sustainability (DHES) in accordance with
R2020-0926 as approved by the BCC
on July 14, 2020. The submission of
Standard Form SF-424 is required by U.S. Department of Housing and Urban
Development (HUD) to complete the County’s submission for the receipt of
Federal CDBG and HOME funds. The grant
agreements constitute the County’s Contracts with HUD for $6,688,912 CDBG and
$2,390,533 HOME. On February 18, 2020,
HUD advised the County of allocations of $6,689,932 CDBG and $2,391,052 HOME,
but then on October 22, 2020, advised that the allocations would be reduced by
$1,020 and $519 respectively. In accordance with County PPM CW-O-051, all
contracts, agreements and grants signed by delegated authority must be
submitted by the initiating Department as a receive and file agenda item. The
budget amendments are necessary to adjust the current budget to the authorized
funding levels. CDBG funds require no
local match. The HOME required local match ($507,988) will be provided from the
State Housing Initiatives Partnership Program. Countywide (HJF)
2. Staff recommends
motion to receive and file: Amendment 006 to Subgrant
Agreement (R2015-0745) with the City of South Bay for a project funded under the U.S. Environmental Protection
Agency (EPA) Revolving Loan Fund (RLF) program. SUMMARY: This document has been executed on
behalf of the Board of County Commissioners (BCC) by the Director of the
Department of Housing and Economic Sustainability in accordance with
Agenda Item 3I-10 as approved by the
BCC on October 16, 2012. Amendment 006 to Subgrant Agreement
(R2015-0745) with the City of South Bay provides 12 additional months for the
completion of site cleanup and monitoring as established by the Florida
Department of Environmental Protection, and provides an additional $86,032 in
EPA RLF subgrant funds, bringing the total allocation for this project to
$436,032. The subject site is located
at 480 U.S. Highway 27 North in South Bay and will be redeveloped for
commercial use. In accordance with
County PPM CW-O-051, all delegated contracts, agreements and grants must be
submitted by the initiating Department as a receive and file agenda item. EPA
funds require a 20% local match to be provided by the City of South Bay. Districts
6 (HJF)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
3. Staff recommends
motion to execute: a
“Certification By State or Local Official of PHA Plans Consistency with the
Consolidated Plan or State Consolidated Plan” for the Pahokee Housing Authority
in connection with their Fiscal Year 2021 Annual Plan. SUMMARY: The
Pahokee Housing Authority is preparing its Annual PHA Plans for the Fiscal Year
beginning October 1, 2021. The Plan is
due to the Department of Housing and Urban Development (HUD) on April 16,
2021. HUD requires the County to confirm
that the plan and programs outlined in the Pahokee Housing Authority’s Annual
Plan are consistent with those set forth in the County’s HUD Consolidated Plan.
Confirmation of this consistency is
documented through a “Certification by State or Local Official of PHA Plans
Consistency with the Consolidated Plan or State Consolidated Plan.” The
Department of Housing and Economic Sustainability has reviewed the Pahokee
Housing Authority’s draft Annual PHA Plan Summary and determined that the
goals, objectives and plans outlined therein are consistent with those outlined
in the Palm Beach County Fiscal Year 2020-2024 HUD Consolidated Plan. Some specific goals outlined in the Pahokee
Housing Authority’s Plan which are consistent with the goals set forth in the
County’s Consolidated Plan, expand the supply of affordable housing; increase
assisted housing choice options; provide an improved living environment;
promote self-sufficiency and development of individuals and families; and,
ensure equal opportunity and affirmatively further fair housing. District 6
(HJF)
4. Staff recommends
motion to receive and file: an amendment to the Cooperative Agreement
(R2014-0058) with the U.S. Environmental Protection Agency (EPA), providing for
a time extension from September 30, 2020 to September 30, 2022. SUMMARY:
On January 14, 2014, the County entered into a Cooperative Agreement
(R2014-0058) with EPA, as amended, to receive $1,400,000 to capitalize and
establish the County’s Brownfields Revolving Loan Fund (BRLF) Program with an
initial performance period of five years. The BRLF Program offers financial
assistance to qualified borrowers and subgrantees to cleanup properties that
have been designated as Brownfields.
This amendment provides 24 additional months to the BRLF Program period
from September 30, 2020 to September 30, 2022, to allow time to complete goals
in the BRLF work plan. These EPA funds require a 20% local match to be provided
by subgrantees and borrowers. Countywide (DB)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
5. Staff recommends
motion to receive
and file: two amendments to agreements for projects funded
under the CARES Act for the Housing Counseling Program, as follows:
A) Amendment 1 to the CARES Act Program Agreement
(R2020-1361) with Credit Card Management Services, Inc.; and
B) Amendment 1 to the CARES Act Program Agreement
(R2020-1363) with Housing Foundation of America, Inc.
SUMMARY: The aforementioned amendments have been executed on behalf of the Board of County Commissioners
(BCC) by Kathleen M. Scarlett, Director of
Purchasing, in accordance with PPM CW-L-049 (Requirements for Procurements of
Non-Construction Related Goods and Services Purchased or Reimbursed with
Federal Funds). In accordance
with Agenda Item 3I-1, dated September 15, 2020, the BCC authorized the
allocation of CARES Act Program funds to no more than eight certified housing
counseling agencies to provide housing counseling assistance to homeowners and
renters impacted by COVID-19. Each of
the agreements were in an amount not to exceed $40,000. Credit Card Management
Services, Inc. and Housing Foundation of America, Inc. provided housing
counseling services that exceeded their $40,000 allocation due to the increased
demand for services. These
Amendments increase the participant’s allocation by $10,000.00. There will be
no fiscal impact due to the additional funding being derived from surplus funds
remaining in the project account as a result of the other program participants
not utilizing their entire allocation. In
accordance with County PPM CW-O-051, all delegated contracts, agreements and
grants must be submitted by the initiating Department as a receive and file
agenda item. CARES Act
funds do not require a local match. Countywide (HJF)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to:
A) approve an Interlocal Agreement with the Westgate Community Redevelopment Agency (CRA) relating to Utility Construction;
B) authorize the County Administrator or designee to execute a letter amendment to the Interlocal Agreement to increase the share of CRA costs in Phase 1 and Phase 2 of the Belvedere Heights Water Main Replacement Project (Project);
C) authorize the County Administrator or designee to execute a Memorandum of Phase 2 costs to incorporate Phase 2 project costs into the Interlocal Agreement;
D) approve Emergency Procurement for the Project; and
E) approve Work Authorization (WA) No.
6 to the 2019 Pipeline Continuing Construction Contract (Continuing Contract) with
Centerline Utilities, Inc. (Centerline) for Phase 1 of Project in the amount of $1,856,052.41.
SUMMARY: On July
14, 2020, the Board of County Commissioners approved the Palm Beach County Water Utilities Department (PBCWUD) Contract
(R2020-0862) with Centerline.
WA No. 6 provides for the installation of approximately 4,000 linear feet of
8-inch water main, associated fire hydrants, water services, and 4,100 linear
feet of 18-inch drainage pipe within the Belvedere Heights residential
community located in West Palm Beach. The majority of the work under WA No. 6
was not contained within the bid line items for the Continuing Contract and is
greater than the allowance for non-bid items, therefore requiring re-bidding
the work or an emergency procurement. The procurement must be an emergency
procurement since the delay incident in re-bidding the work would be
detrimental to the interests of the County by: a) causing the sidewalk and
lighting improvement project within Belvedere Heights not to be started on time
and therefore, lose their grant funding, b) delaying drainage improvements needed
to alleviate flooding risks, and/or c) significantly increasing restoration
costs and traffic interruptions due to the water main improvements being
installed separately from the drainage improvements. The County and the CRA
have both reviewed the value of the work contained in the bid line items in the
Continuing Contract and have satisfied themselves that the prices for the work
not in bid line items are reasonable and competitive. Per the Interlocal
Agreement with the CRA, PBCWUD will be responsible for the costs associated
with the water main improvements, and the CRA will be responsible for the costs
associated with the drainage improvements. Upon completion of the Project, the
water main facilities will be owned, operated, and maintained by PBCWUD, and
the drainage facilities will be owned, operated, and maintained by the CRA. The
Continuing Contract was procured under the requirements of the Equal Business
Opportunity Ordinance. On January 15, 2020, the Goal Setting Committee applied
an Affirmative Procurement Initiative of a mandatory 20% Small Business
Enterprise (SBE) subcontracting participation of which 5% shall be among
certified African American and/or Hispanic American owned firms. The Continuing
Contract provides for 20.05% SBE participation, which includes 10.29% MBE
participation, 6.51 MBE (H) and 3.78% MBE (B).
WA No. 6 includes 20.44% SBE participation which includes 7.27% MBE
participation, 7.27% MBE (H). The cumulative SBE participation including WA No.
6 is 20.75% SBE, which includes 9.70% MBE (H).
Centerline is headquartered in Palm City, Florida, but maintains an
office in Palm Beach County from which the majority of the work under WA No. 6
will be undertaken. The Project is included in the PBCWUD FY21 budget. (PBCWUD
Project No. 19-086) District 2 (MJ)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
2. Staff recommends
motion to approve: a Partial
Release of Utility Easement for that easement recorded in the Official Records
of Palm Beach County, ORB 14578 Page 1895. SUMMARY: Palm Beach County Water Utilities Department
(PBCWUD) is seeking the release of the County’s interest in the utility
easement recorded in the Official Records of Palm Beach County as noted above.
The Property Owner is requesting release of the portion of the easement that is
no longer associated with any public potable water, reclaimed water and
wastewater facilities. As a result of site development for Aldi (Florida)
L.L.C., this portion of the existing utility easement is no longer required.
PBCWUD has determined that the release of the easement will not affect existing
or new public potable water, reclaimed water and wastewater facilities and
therefore recommends approval of the release. District 6 (MJ)
3. Staff recommends
motion to approve: Amendment No. 4 to the contract with Aquifer
Maintenance and Performance Systems, Inc., (AMPS) for System-Wide Wellfield
Maintenance for Palm Beach County Water Utilities Department (PBCWUD) to
renew the Contract for an additional 12-month period and to increase the
Contract amount by $300,000 to $2,289,076. SUMMARY: On March 14, 2017, the Board of County
Commissioners approved the contract (R2017-0315) with AMPS in the amount of $1,189,076. On January 23, 2018, Amendment No. 1
(R2018-0075) to the contract renewed the contract for an additional 12-month
period. On February 5, 2019, Amendment No. 2 (R2019-0217) to the contract
renewed the contract for an additional 12-month period and increased the contract
price by $500,000 to $1,689,076. On March 17, 2020, Amendment No. 3
(R2020-0317) to the contract renewed the contract for an additional 12-month
period and increased the contract price by $300,000 to $1,989,076. PBCWUD has
undertaken a total of $1,600,976.65 of authorized maintenance work under the contract
through December 31, 2020. Historically, PBCWUD has spent approximately
$400,000 annually to maintain the existing wellfields. An increase of $300,000
is required for the continuation of maintenance which shall include replacement
of associated pumps and motors reaching the end of life expectancy. The
requested amount shall increase contract funding to $2,289,076. The proposed
12-month renewal and increase of funds will allow for the continuation of
system-wide wellfield maintenance to maintain adequate raw water supply to
PBCWUD’s water treatment plants. The renewal of the Contract does not guarantee
nor authorize any work. Work will be
assigned during the 12-month renewal period by formal Construction Delivery Orders
(KDO) drawn against the contract with the project cost identified on each
KDO. The unit prices contained in the contract
will be used in determining the cost of the KDOs. This contract was procured
under the requirements of the 2002 Small Business Enterprise (SBE) Ordinance
(R2002-0064) prior to the adoption of the new Equal Business Opportunity (EBO)
Ordinance on October 16, 2018. The SBE participation goal established under
the 2002 Ordinance was 15% overall participation. PBCWUD staff coordinated with the Office of
Equal Business Opportunity to confirm that the proposed renewal was consistent
with the principles of the EBO Ordinance.
The contract provides for 0% SBE participation, however, AMPS has since
been certified as an SBE for the provision of well services, including
drilling, plugging, consulting, maintenance and repair. AMPS is a Palm Beach
County based company. (PBCWUD Project No. 16-001/VMG) Countywide (MJ)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
4. Staff recommends
motion to approve: a
Subordination of County Utility Interests to the State of Florida Department of
Transportation (FDOT). The Subordination
of Utility Easements includes a portion of the following easements recorded in
the Official Records of Palm Beach County, ORB 13087, Page 756; ORB 13494, Page
916; ORB 15652, Page 1666 and ORB 15748, Page 1722. SUMMARY: The FDOT has an interest in a portion of the utility easements recorded
in the Official Records of Palm Beach County as noted above that have been
determined necessary for highway purposes. The proposed use of these lands for
highway purposes will require subordination of the interest claimed in such
lands by the County to FDOT. FDOT has
committed to pay to have the County’s facilities relocated in the future if necessary. The Palm Beach County Water Utilities
Department (PBCWUD) has determined that the subordination of utility interests
will not affect any existing public utility facilities and therefore recommends
the subordination. District 2 (MJ)
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to:
A) receive and file Florida Inland Navigation District (FIND)
Project Agreement No. PB-20-211 (Agreement) executed November 30, 2020, by
FIND, for $701,700 for the Sawfish Island Restoration Project within the Town
of Jupiter, expiring September 30, 2022; and
B) approve a budget amendment in the Manatee Fund for
$701,700 to recognize the revenue from the FIND Agreement No. PB-20-211.
SUMMARY: On May 5, 2020, the Board of County
Commissioners authorized the County Administrator or designee to execute the
FIND Waterways Assistance Program (WAP) Project Agreement (R2020-0474) for
$701,700. The agreement provides that each party shall be liable for its own
actions, but does not contain language indicating that each party shall
indemnify, defend and hold harmless the other party against any actions, claims
or damages arising out of the other party’s negligence. This FIND grant covers
approximately 48.35% of the estimated project costs. Remaining funds of
$749,595 will come from the Manatee Protection Fund. District 1 (SS)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to approve:
A) an amendment to the Infrastructure Surtax (IST) Project Plan approved by the
Board of County Commissioners on April 4, 2017; and
B) a budget transfer of $235,000 within the
IST Fund to re-allocate $135,000 from Duncan Padgett Park Racquetball Court
Replacement and $100,000 from Sports Lighting Replacement Countywide FY20 to
Duncan Padgett Park Picnic Area Improvements Project.
SUMMARY: The racquetball courts are under-utilized at the Duncan Padgett Park and it
would be more beneficial to the community to construct a picnic pavilion and
associated amenities. Project elements
would include construction of a large picnic pavilion with tables, grills, new
sidewalk, landscaping, lighting, drainage and parking. The Department is requesting that $235,000 in
IST funding allocated to replace the racquetball courts and associated lighting
be moved into a new project entitled, Duncan Padgett Park Picnic Area
Improvements. On February 18,
2021, the required type 3 transfer request was presented to the Infrastructure
Sales Tax Independent Citizen Oversight Committee (Committee), as the
Committee’s procedures require the approval of type 3 transfers by the
Committee prior to presentation to the Board of County Commissioners. Under
current law, and notwithstanding the additional challenges resulting from
the COVID19 pandemic, the Committee is required to attain a quorum based on
in-person attendance. During the February 18, 2021 Committee meeting,
there were four Committee members physically present and six Committee members
that participated through communications media technology (i.e.
virtually). Therefore, the
required quorum was not attained and voting on items presented to the Committee
could not proceed. A similar challenge was encountered during the November
2020 Committee meeting. All ten Committee members that participated in the
February 18, 2021 meeting indicated having no reservations for approval of the
transfer request had voting been feasible. Based on what precedes and in
consideration of the detrimental impact that further delaying implementation
would have on the project schedule, Staff is recommending approval of the
transfer without a recommendation from the Committee. This project
is funded through the infrastructure sales tax. District 6 (AH)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
2. Staff recommends
motion to approve:
A) an amendment to the Infrastructure Surtax (IST) Project Plan approved by the
Board of County Commissioners on April 4, 2017; and
B) a budget transfer of $100,000 within the
IST Fund from IST Departmental Reserves to the Glades Pioneer Park Asphalt Repair
and Expansion Project.
SUMMARY: The purpose of this transfer is to establish funding for a new project
entitled Glades Pioneer Park Asphalt Repair and Expansion. The project scope
includes 12,920 square yards of new asphalt overlay of the parking areas and
service/pedestrian roads servicing the baseball fields and expansion of the
east service/pedestrian road. The Department has received Community Development
Block Grant funding in the amount of $140,000 for this project. However, the
estimated expenses are expected to exceed the available budgeted amount by
$100,000. This request is to transfer $100,000 from IST Departmental Reserves
to cover the current shortfall. On February 18,
2021, the required type 3 transfer request was presented to the Infrastructure
Sales Tax Independent Citizen Oversight Committee (Committee), as the
Committee’s procedures require the approval of type 3 transfers by the
Committee prior to presentation to the Board of County Commissioners. Under current law, and notwithstanding
the additional challenges resulting from the COVID19 pandemic, the Committee is
required to attain a quorum based on in-person attendance. During the
February 18, 2021 Committee meeting, there were four Committee members
physically present and six Committee members that participated through
communications media technology (i.e. virtually). Therefore, the required
quorum was not attained and voting on items presented to the Committee could
not proceed. A similar challenge was encountered during the November 2020
Committee meeting. All ten Committee members that participated in the February
18, 2021 meeting indicated having no reservations for approval of the transfer
request had voting been feasible. Based
on what precedes and in consideration of the detrimental impact that further
delaying implementation would have on the project schedule, Staff is
recommending approval of the transfer without a recommendation from the
Committee. This project is funded through the infrastructure sales tax. District 6 (AH)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
3. Staff recommends
motion to approve:
A) an amendment to the Infrastructure Surtax (IST) Project Plan approved by the
Board of County Commissioners on April 4, 2017; and
B) a budget transfer of $210,000 within the
IST Fund from IST Departmental Reserves to the Glades Pioneer Park Athletic
Field Renovation Project.
SUMMARY: The purpose of
this transfer is to allow for the design of a synthetic turf field at Glades
Pioneer Park to occur concurrently with the design of other active synthetic
turf projects identified in the Infrastructure Sales Tax Project Plan. The park
currently has two fields; however, the other synthetic turf field was already
completed as part of grant funded project through the Orange Bowl. Design and
construction of the subject synthetic turf field at Glades Pioneer Park is
scheduled to be funded in FY 2023 in the amount of $2,000,000. The Parks and
Recreation Department wishes to transfer sufficient funds from the Departmental
Reserves to advance the design portion of the project to FY 2021 to achieve
cost savings through use of the consultant and subcontractors that are already
in the process of designing the other synthetic turf fields included in the
Plan, as well as to retain future consistency in the timing of synthetic field
renewals/replacements countywide. The Glades Pioneer Park Athletic Field
Renovation was the only synthetic turf project to not have funding established
prior to FY 2023. On February 18, 2021, the required type 2 transfer request was
presented to the Infrastructure Sales Tax Independent Citizen Oversight
Committee (Committee), as the Committee’s procedures require the approval of
type 2 transfers by the Committee prior to presentation to the Board of County
Commissioners. Under current
law, and notwithstanding the additional challenges resulting from the
COVID19 pandemic, the Committee is required to attain a quorum based on
in-person attendance. During the February 18, 2021 Committee meeting,
there were four Committee members physically present and six Committee members
that participated through communications media technology (i.e. virtually). Therefore,
the required quorum was not attained and voting on items presented to the
Committee could not proceed. A similar challenge was encountered during
the November 2020 Committee meeting. All ten Committee members that
participated in the February 18, 2021 meeting indicated having no reservations
for approval of the transfer request had voting been feasible. Based on what precedes and in consideration
of the detrimental impact that further delaying implementation would have on
the project schedule, Staff is recommending approval of the transfer without a
recommendation from the Committee. This project
is funded through the infrastructure sales tax. District 6 (AH)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
4. Staff recommends
motion to approve:
A) an amendment to the Infrastructure Surtax (IST) Project Plan approved by the
Board of County Commissioners on April 4, 2017; and
B) a budget transfer
of $146,670 within the IST Fund to re-allocate $146,670 from the Sunset Cove
Amphitheater Sound System Replacement Project to the Sunset Cove Amphitheater
Stage Renovations Project.
SUMMARY: The Sunset
Cove Amphitheater sound system was scheduled to be replaced in FY 2017. After a
thorough review of the existing sound system, it was determined that it is
still in good working condition and does not need to be replaced. However, the stage lighting and some
associated stage equipment are in need of removal or replacement. The
Department is requesting that the $146,670 currently allocated for the Sunset
Cove Amphitheater Sound System Replacement Project be moved to a new project
entitled, Sunset Cove Amphitheater Stage Renovations. On February 18,
2021, the required type 3 transfer request was presented to the Infrastructure
Sales Tax Independent Citizen Oversight Committee (Committee), as the
Committee’s procedures require the approval of type 3 transfers by the
Committee prior to presentation to the Board of County Commissioners. Under current law, and notwithstanding
the additional challenges resulting from the COVID19 pandemic, the Committee is
required to attain a quorum based on in-person attendance. During the
February 18, 2021 Committee meeting, there were four Committee members
physically present and six Committee members that participated through
communications media technology (i.e. virtually). Therefore, the required
quorum was not attained and voting on items presented to the Committee could
not proceed. A similar challenge was encountered during the November 2020
Committee meeting. All ten Committee members that participated in the February
18, 2021 meeting indicated having no reservations for approval of the transfer
request had voting been feasible. Based
on what precedes and in consideration of the detrimental impact that further
delaying implementation would have on the project schedule, Staff is
recommending approval of the transfer without a recommendation from the Committee. This project is funded through the infrastructure sales tax. District 5 (AH)
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to approve: the Palm Beach County
Economic Council nomination of Matt Pawlowski as a private sector member to the
Criminal Justice Commission for the period February 24, 2021 to December 31,
2023.
Appoint Seat No. Term to Expire Nominated
By:
Mr. Matt Pawlowski 25 12/31/23 Economic Council
SUMMARY: The Criminal Justice Commission is comprised of 32 members including
elected officials and representatives from the private and public sectors.
Eleven private sector members are nominated for three-year terms by the
Economic Council of Palm Beach County, Inc. (Council), and appointed by the
Board of County Commissioners (Board). One private sector member representing
the clergy is nominated for a three-year term by a variety of clergy
associations in the County representing a broad-range of faiths and appointed
by the Board. The Council nominated Matt Pawlowski for his first term. The
Board has 32 seats; 31 seats currently filled and a diversity count of,
Caucasian: 22 (71%), African-American: 8
(26%), and Hispanic: 1 (3%). The gender
ratio (female: male) is 13:18. The nominee is a Caucasian male. Countywide
(JW)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends
motion to approve: a first amendment to a tri-party Emergency
Services Agreement for Mutual Assistance, Automatic Aid, and Dispatch Services
with the City of Palm Beach Gardens and the Village of North Palm Beach, adding
ISO training opportunities. The first amendment will take effect March 9, 2021
and extend the term of the Agreement until September 30, 2031. SUMMARY: In 2016, the parties entered into a ten-year
tri-party agreement (R2016-0114) that provides for Fire Rescue dispatch
services by the County and fire-rescue mutual assistance between the parties,
as well as automatic aid/closest unit response arrangements in accordance with
any letters of understanding developed by the respective Fire Chiefs. This first amendment provides for ISO training opportunities
among the parties and extends the term of the Agreement until September 30,
2031. Neither party will request a release, indemnification or assumption of
risk from another party’s on-duty personnel who are attending said ISO training
as part of their official duties with their employing party. District 1 (SB)
U. INFORMATION SYSTEMS
SERVICES
1. Staff
recommends motion to:
A) approve the first amendment
to Interlocal Agreement to provide network services to the Police Department
building, which is an addition to current services,
with the Town of Lantana; and
B) approve a budget
amendment of $13,835 in the General Fund to allocate funds and recognize
revenue related to one-time installation costs.
SUMMARY: The
Town of Lantana has an existing Interlocal Agreement with Palm
Beach County (R2019-1797) for network services and has requested an additional
location for bandwidth services at its Police Department building. This first amended
agreement which includes increased services to the
Town of Lantana will generate an increase in annual income of $600 to
the County and will fully reimburse the County for one-time installation costs to provide cabling required for the new network service
estimated at $13,835.
The Florida
LambdaRail, LLC has approved connection of the Town of Lantana to the Florida LambdaRail network.
Districts 4 & 7 (DB)
X. PUBLIC
SAFETY
1. Staff recommends
motion to receive and file: the third amendment to contract for Professional Services with
Phamatech, Inc. (R2018-1520) for the period of October 2, 2018 through
September 30, 2021 to provide drug-testing services to all participants
referred by the Adult, Delinquency, and Family Drug Courts. SUMMARY:
This amendment allows for the expansion of types of drug screens and
confirmations that can be requested by the drug court programs to help identify
and assess the treatment needs of drug court participants. The third amendment
includes the addition of an eight panel screen which includes heroin plus
Fentanyl and expanded Adulteration Screen (Creatinine, pH and Nitrites)
bringing the unit rate from $16.50 to $17.25 per unit, and upon request,
expanded Fentanyl confirmation panel at $25 per unit, Kratom screening at $5
per unit, and Kratom confirmation panel at $35 per unit. There is no change in the contract amount. This amendment was executed in
accordance with Agenda Item 3X-2 dated October 2, 2018 which authorized the
County Administrator or designee to execute minor amendments and administrative
documents associated with the above contracts, on behalf of the Board of County
Commissioners, after approval of legal sufficiency by the County Attorney’s
Office and within budgeted allocations. Countywide (SF)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
2. Staff recommends
motion to:
A) approve a Cost-Reimbursement Agreement with the
Florida Division of Emergency Management for costs
associated with the Emergency Management Accreditation (EMAP) Application Fee,
EMAP On-Site Assessment Fee, and the EMAP Accreditation Fee;
B) authorize the County Administrator or designee to
execute and approve amendments with FDEM for the above mentioned services;
and
C) approve
a budget amendment of $28,500 in the Emergency Management Grant Fund to
recognize the cost-reimbursement agreement.
SUMMARY: The Palm Beach County Division of Emergency Management
(DEM) received their EMAP Accreditation on October 17, 2016. The accredited
status is valid for five years, after which time DEM can reapply for consecutive
accreditation. This agreement provides for the establishment of cost
reimbursement of fees associated with the consecutive accreditation of a county
emergency management program. The EMAP fees are currently estimated to be
between $19,500 and $28,500, subject to the actual invoice from EMAP. Disbursement
of funds under this agreement is contingent upon DEM working towards or
receiving EMAP accreditation. Countywide (LDC)
Z. RISK MANAGEMENT
1. Staff recommends motion to approve: renewal of the excess property, excess liability, excess workers’ compensation insurance programs, and ancillary policies for the period April 1, 2021 through March 31, 2022 purchased under Contract No. 15-050/LJ through the County’s contracted broker, Arthur J. Gallagher Risk Management Services, Inc., at a total cost not-to-exceed $12,752,915. SUMMARY: The projected 2021-2022 excess insurance program renewal premiums reflect a total not-to-exceed cost of $12,752,915, which is a 12.3% increase over the expiring premium. While the County’s loss experience has decreased, the insurance industry has experienced numerous catastrophic events resulting in substantial losses. As a result, rate increases are being assessed throughout the industry. Some increases are as high as 15% to 20% but the County has managed to stay below that threshold due to aggressive mitigation efforts and a favorable claims experience. These increases are most notable in our property premiums as well as our cyber liability coverage where several carriers have left the market and global losses continue to increase dramatically. All estimated premiums represent the worse-case scenario and the contracted broker will continue to negotiate with excess carriers until the April 1st renewal date. The County’s total insurable property value currently stands at $2.6 billion. Coverage limits contemplate probable maximum loss estimates using various modeling scenarios and include a $1 million self-insured retention with a 4% windstorm deductible per insured location. The program also includes $5 million of excess liability insurance and excess workers’ compensation insurance covering all costs in excess of $2 million per occurrence. All state-mandated surcharges and assessments are included within the estimated cost. Sufficient funds are budgeted for this coverage. Countywide (HH)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN
1. Staff recommends
motion to approve:
A) an agreement
between Palm Tran and Trapeze Group for EZ-Wallet software in the amount of
$247,703;
B) an agreement
between Palm Tran and Trapeze Group for OPS-Web Bidding software in the amount
of $24,288; and
C) an agreement
between Palm Tran and Trapeze Group for PASS-IVR (Interactive Voice Response)
software in the amount of $25,000.
SUMMARY: Palm Tran is
seeking approval to enter into three sole-source agreements with Trapeze Group
for software and services. These agreements will expand the functionality and
features of products that Palm Tran currently licenses for both its Paratransit
and Fixed Route operations. The first agreement is for “EZ-Wallet”, which will
allow for both cashless and contactless payment when customers board Palm Tran.
The second agreement is for OPS-Web Bidding software that will automate the
work bid process for Fixed Route Operations. The third agreement provides a
software upgrade to the PASS-IVR, which is Palm Tran’s automated communications
system. These agreements are vital enhancements to prevent, prepare for, and
respond to the COVID-19 Pandemic, thus Palm Tran will utilize federal funding
through the CARES Act. These agreements are not subject to Federal
Disadvantaged Business Enterprise requirements as they are sole sourced and
Trapeze will not be utilizing subcontractors to provide the services. The
indemnification provisions of all three contracts differ from the usual
indemnification of the County by other contractors. Indemnification of the County by this vendor
is limited to 1.5 times the amount of each contract. In addition, Trapeze
Group’s liability for injury to persons or damage to tangible property is
limited to instances of negligence or misconduct by the Contractor, meaning
that the County is indemnified to a lesser degree by this Contractor than in
other County contracts. Given the
increased legal risks presented by these indemnification provisions, the Risk
Management Department and County Attorney’s Office recommended that Palm Tran
present these contracts directly for approval by this Board. Countywide
(MM)
2. Staff
recommends motion to:
A) approve the Fiscal Year 2021 Certifications and Assurances (C&A) to
the Federal Transit Administration (FTA); and
B) authorize the County Administrator or designee to electronically execute and file
the required Certifications and Assurances on behalf of the Board of County
Commissioners (BCC) and to bind the BCC’s compliance with the Certifications
and Assurances; and
C) approve
the FTA Master Agreement FTA MA (28) dated February 9, 2021.
SUMMARY: On
January 15, 2021, the FTA released the FY2021 list of Certifications and
Assurances. The annual list covers 21
categories; such as Lobbying, Alcohol and Controlled Substances Testing,
Seniors and Individuals with Disabilities Programs, Non-Discrimination, DBEs
and Hiring Preferences. FTA requires grantees to submit Certifications and
Assurances within 90 days of publication to signify the County’s commitment to
comply with requirements applicable to any award the County pursues during
FY2021. The FTA also requires an affirmation from the applicant's attorney that
the applicant has authority to make and comply with the Assurances. The FTA Master Agreement (FTA MA (28))
contains the standard terms and conditions that apply to projects financed with
funds awarded by the FTA in FY2021.
Approval of the FTA MA (28) represents the County’s legal affirmation to
abide by the applicable terms and conditions identified in FTA MA (28). These documents do not allocate any funding
or pledge any county funds. Countywide (MM)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
1. Staff recommends
motion to receive and file: an Agency Affiliation Agreement with Barry
University, Inc. for one year, January 1, 2021, through December 31, 2021, with
three automatic one-year renewal options, for its students to complete planned
and supervised clinical experiences required for a Master’s or Doctoral degree,
at various Youth Services Department facilities, with no additional cost to the
County. SUMMARY: The Youth Services Department’s Residential Treatment and
Family Counseling Division continues to be an authorized counselor training
facility for many state colleges and universities offering degrees in graduate
programs of psychology, social work or other related fields of educational
study. Master’s/Doctoral Degree programs require field education experience to
meet degree and licensing requirements. The County will continue to offer its
services and programs as a means for students to obtain the necessary training
and experience to earn their respective degree. There are no costs associated
with this Agreement. On January 10, 2017, Agenda Item 3BB-1 authorized the
County Administrator or designee to execute future Agreements, or amendments
with the University, for clinical experiences on behalf of the Board of County
Commissioners. Countywide (HH)
CC. SHERIFF
1. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office an Agreement
Between the State of Florida, Office of the Attorney General and the Palm Beach
County Sheriff’s Office for a Victim of Crime Act (VOCA) award in the amount of
$149,271 for the period October 1, 2020
through September 30, 2021; and
B) approve a budget amendment of $149,271 in the
Sheriff’s Grants Fund.
SUMMARY: On October 1, 2020, the Palm Beach County Sheriff’s
Office (PBSO) received a VOCA grant. These funds will be used to continue
funding the two victim advocate positions to concentrate on the domestic
violence, human trafficking, and violent crime victim population in Palm Beach
County. Both positions will coordinate services with PBSO officers, the
County’s Victim Services Programs, and other municipal agencies to offer crisis
intervention, lethality assessments, safety plans, and case management
services. The PBSO will provide the required cash match in the amount of
$40,887 through its approved operating budget. An increase in funding from the
County may be requested through our annual budget process once the grant ends. The OAG Catalog of Federal Domestic Assistance (CFDA)
Number for this program is 16.575 and OAG grant
number
VOCA-2020-Palm Beach County
Sheriff-00745. Countywide (LDC)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
2. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s
Office a Department of Justice, Office of Justice Programs FY2020 Law
Enforcement Victim Specialist grant award in the amount of $825,000 for the
period of October 1, 2020 through September 30, 2023; and
B) approve
a budget amendment of $825,000 in the Sheriff’s Grants Fund.
SUMMARY: On October 1, 2020, the Palm Beach County Sheriff’s
Office (PBSO) received a federal grant award in the amount of $825,000 to create a Palm
Beach County Victims of Violent Crime Advocacy Collaborative and
corresponding comprehensive implementation strategy which will include
developing a trauma informed, victim centered advocacy collaborative assistance
program within the Violent Crimes Division of PBSO that connects direct and
indirect victims of violent crime to coordinated, community based services. Funding will be used to support the hire of two full time victim
advocates, contractual services, training, supplies, and community awareness. An increase in funding from the County may be requested
through our annual budget process once the grant ends to support the two newly
added positions. There is no match requirement associated with this
award. The OAG Catalog of Federal Domestic Assistance (CFDA)
Number for this program is 16.582. The Contract
number is 2020-V3-GX-0017. Countywide (LDC)
3. Staff recommends
motion to:
A) accept
on behalf of the Palm Beach County Sheriff’s Office a FY 2020 DNA Capacity
Enhancement and Backlog Reduction Program Grant from the Department of Justice,
Bureau of Justice Assistance in the amount of $330,087 for the period October
1, 2020, through December 31, 2022; and
B) approve a budget amendment of $330,087 in the
Sheriff’s Grants Fund.
SUMMARY: The Palm Beach County
Sheriff’s Office (PBSO) received an award for the DNA Capacity Enhancement and
Backlog Reduction Program in the amount of $330,087 for the period October 1,
2020 through December 31, 2022. The Forensic Biology Unit in the Crime Laboratory
of PBSO services over 28 municipalities, the school systems and assists state
and local federal agencies as needed. These funds will be used to continue to
support the salary and benefits of two full time Forensic Scientists, training, travel, and contractual services that will increase the efficiency of
the crime lab. There is no match requirement associated with this award. The
Catalog of Federal Domestic Assistance (CFDA) number is 16.741 and the grant
number is 2020-DN-BX-0042. Countywide (LDC)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
4. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office, a Subgrant Agreement from the State of Florida Department of Transportation for the Palm Beach County Sheriff’s Office, City of Lake Worth Impaired Driving Strategy, in the amount of $75,000, for the period of December 21, 2020 through September 30, 2021; and
B) approve a budget amendment of $75,000, increasing the Sheriff’s Grants fund.
SUMMARY: On December 21, 2020, the Florida Department of Transportation awarded a
grant to the Palm Beach County Sheriff’s Office in the amount of $75,000, to
support an Impaired Driving Initiative in the City of Lake Worth Beach. Funds will be used to support overtime costs
associated with the Impaired Driving project.
There is no match requirement associated with this award. The Catalog of Federal
Domestic Assistance (CFDA) number is 20.616, the project number is
M5HVE-2021-00191, and the DOT Contract number is G1T35. Countywide (LDC)
5. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office, a Florida Division
of Emergency Management Federally-Funded SubAward and Grant Agreement for a FY
2020 Operation Stonegarden Grant, in the amount of $352,440 for the period of
January 25, 2021 through March 31, 2022; and
B) approve
a budget amendment of $352,440 in the Sheriff’s Grants Fund.
SUMMARY: On January 25,
2021, the Palm Beach County Sheriff’s Office received a FY 2020 Operation
Stonegarden grant award. Funds provided will be used to enhance the
United States Border Patrol’s mission to secure the Nation’s coastline through
an all-threats layered integrated approach in collaboration with local and
state law enforcement agencies, and Border Patrol. Specifically, grant funds
will pay for overtime to reinforce our presence within local communities along
the coast; and intercepting those who have illegally crossed our borders
through highway interdiction and crime suppression operations. There is no
match requirement associated with this award. The Catalog of Federal Domestic Assistance (CFDA) Number for this program is
97.067 and the contract number is R0235. Countywide (LDC)
6. Staff recommends
motion to:
A) accept
on
behalf of the Palm Beach County Sheriff’s Office, Grant Modification Notice 1
with the U.S. Department of Homeland Security, Transportation Security
Administration (TSA), to provide $21,042 in supplemental funding and to extend
the contract agreement from December 31, 2020 through January 31, 2021; and
B) approve a budget amendment of $21,042
in the Sheriff’s Grants Fund.
SUMMARY: The Board of
County Commissioners accepted this grant for $126,249 on August 25, 2020
(R2020-1179) to fund five Canine Teams at the Palm Beach International Airport
(PBIA) through TSA’s National Explosives Detection Canine Team Program (NEDCTP)
for the contract period July 1, 2020 through December 31, 2020. Grant Modification 1 provides $21,042 in
additional funding to offset the costs of the five Canine Teams at PBIA and
extends the contract period through January 31, 2021. The purpose of the TSA
NEDCTP Program is to provide enhanced security at the Palm Beach International
Airport, to promptly respond to threats and suspected explosive devices which
affect air carrier operations. There is
no match requirement associated with this award. No additional positions are needed and no additional County funds are
required. The Contract number is 7OTO2020T9NNCP464. Countywide (LDC)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
7. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s
Office, an Interlocal Agreement between the Palm Beach County Sheriff’s
Office and the City of Greenacres in the amount of $10,553, for the period of
September 19, 2020 through September 30, 2021; and
B) approve a budget
amendment in the amount of $10,553 in the Sheriff’s Grant Fund.
SUMMARY: On September 19,
2020, the Palm Beach County Sheriff’s Office (PBSO) executed an interlocal
agreement with the City of Greenacres to accept a FY2020 Justice Assistance
Grant from the U.S. Department of Justice in the amount of $10,553 for the
period of September 19, 2020 through September 30, 2021. Since PBSO provides law enforcement services
to the City of Greenacres, these
funds will be used for a License Plate Reader camera system and computer
hardware to support the implementation of a new records management system that
will be compliant with the National Incident Based Reporting System. There is
no cash match associated with this award. The JAG grant award # is 2020-DJ-BX-0405. The CFDA # is 16.738. Countywide
(LDC)
8. Staff recommends
motion to approve: a budget transfer of $87,500 from the Federal
Justice Law Enforcement Trust Fund (LETF) to the Palm Beach County Sheriff’s
Office (PBSO). SUMMARY: The 2018 Guide to Equitable Sharing for
State, Local and Tribal Law Enforcement Agencies (GUIDE), provides that
seizing law enforcement agencies shall use Justice and Treasury Forfeiture
proceeds for law enforcement purposes only.
Permissible uses include: law
enforcement operations and investigations; law enforcement training and
education; law enforcement, public safety, and detention facilities; law
enforcement equipment; joint law enforcement/ public safety operations;
contracts for services; law enforcement travel and per diem; law enforcement
awards and memorials; drug, gang and other prevention or awareness programs;
matching grants; and support of community-based organizations. The transfer of
Federal Justice LETF requested above will provide PBSO’s Real Time Crime Center
with a Content Management System and Dashboard, enabling single-query searches
across multiple, integrated data sources, simultaneously. Use of Federal
Justice LETF requires approval by the Board, upon request of the Sheriff. The
current Federal Justice LETF balance is $188,463. Approval of this request will
reduce the Federal Justice LETF balance to $100,963. The PBSO certifies that the use of these funds is in accordance
with the GUIDE. No new positions are needed and no additional County funds are
required. Countywide (DC)
MARCH 9, 2021
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
9. Staff recommends
motion to approve: a budget transfer of $230,000 from the Federal
Treasury Law Enforcement Trust Fund (LETF) to the Palm Beach County Sheriff’s
Office (PBSO). SUMMARY: The 2018 Guide to Equitable Sharing for
State, Local and Tribal Law Enforcement Agencies (GUIDE), provides that
seizing law enforcement agencies shall use Justice and Treasury Forfeiture
proceeds for law enforcement purposes only.
Permissible uses include: law
enforcement operations and investigations; law enforcement training and
education; law enforcement, public safety, and detention facilities; law
enforcement equipment; joint law enforcement/ public safety operations;
contracts for services; law enforcement travel and per diem; law enforcement
awards and memorials; drug, gang and other prevention or awareness programs;
matching grants; and support of community-based organizations. The transfer of
Federal Treasury LETF requested above will provide office space for PBSO staff,
via lease, for six months of the current fiscal year. Use of Federal Treasury
LETF requires approval by the Board, upon request of the Sheriff. The current
Federal Treasury LETF balance is $360,528. Approval of this request will reduce
the Federal Treasury LETF balance to $130,528. The PBSO certifies that the use of these funds is in accordance
with the GUIDE. No new positions are needed and no additional County funds are
required. Countywide (DC)
DD. TOURIST DEVELOPMENT COUNCIL
1. Staff recommends motion
to receive and file: a fully executed
Palm Beach County FY2021 Covid Recovery Grant Agreement in the amount of
$25,000 managed by the Palm Beach County Sports Commission, Inc on behalf of
the Palm Beach County Tourist Development Council with Match Point, Inc. for
the promotion of the Delray Beach Open, held from January 4 - 13, 2021. The
grant agreement was approved by the Tourist Development Council on October 15,
2020 for a term of September 4, 2020 – April 13, 2021. SUMMARY: In accordance with County PPM
CW-O-051, all delegated contracts/agreements/grants must be submitted by the
initiating Department as a Receive and File agenda item. On June 7, 1994, the
Board of County Commissioners adopted resolution (R94-207) authorizing the
Executive Director of the Tourist Development Council to enter into grant
agreements with Category G (Sports) grantees after they have been approved by
the Tourist Development Council. The grant agreement produced 824 room nights
and funded an event which promoted sports tourism in Palm Beach County. District
7 (LDC)
* * * * * * * * * * * *
MARCH 9, 2021
4. SPECIAL PRESENTATIONS – 9:30 A.M.
A) Certificate
of Appreciation presented to PBSO Chief Deputy Michael Gauger
B) COVID-19 Update by
Dr. Alonso and County Staff
* * * * * * * * * * * *
MARCH 9, 2021
5. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. PUBLIC SAFETY
1. Staff recommends
motion to adopt: an
ordinance of the Board of County Commissioners of Palm Beach County, Florida,
amending Palm Beach County Code, Chapter 13, Article II, (Ordinance No. R.2017-030)
titled the EMS Ordinance; amending Section 13-20(d) (COPCN and endorsements
required); providing a savings clause; providing severability; providing
inclusion in the code of laws and ordinances; providing captions; and providing
for an effective date. SUMMARY: On
February 2, 2021, the Board of County Commissioners approved a preliminary
reading and advertise for public hearing. The Emergency Medical Services (EMS)
Ordinance establishes standards for issuing Certificates of Public Convenience
and Necessity (COPCN’s) which are required to provide emergency medical
services in the County including the provision of Advanced Life Support
(ALS) transport and Basic Life Support (BLS) inter-facility transfer services. Currently, the EMS Ordinance restricts
governmental agencies from providing inter-facility transfer services; which
are termed Secondary Services. The Health Care District of Palm Beach
County (HCD) wants to develop their own hospital based emergency medical system
and apply for a Secondary Service Provider COPCN to provide inter-facility
transports of patients which would be limited to patients needing transports from
Lakeside Medical Center, a public hospital in Belle Glade, to other HCD
facilities and specialized treatment centers and patients needing transports to
and from the JFK North Addiction Stabilization Unit operated in partnership
with HCD and the County. This amendment to the EMS ordinance would allow a
governmental agency operating a public hospital to provide limited
inter-facility transfer services with conditions when such hospital has
obtained a COPCN from the County and a license from the State. Following
approval of this amendment, the HCD is eligible to apply for a Secondary COPCN;
which would still come back to the Board of County Commissioners for review and
approval as part of the regular Secondary COPCN solicitation process that
expires June 30, 2021. At the December
17, 2020 EMS Council meeting, the EMS Council reviewed and unanimously
recommended approval of the EMS Ordinance revisions. This proposed amendment to
the EMS Ordinance was presented to the League of Cities on January 20,
2021. Countywide (LDC)
MARCH 9, 2021
5. PUBLIC
HEARINGS – 9:30 A.M.
B. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to:
A)
approve the application of
the Provident Group – LU Properties LLC (the Borrower) for the issuance of the
County's Industrial Development Revenue Bond (the Provident Group – LU
Properties, LLC - Lynn University Housing Project), Series 2021 in a principal
amount not to exceed $45,000,000 (the Bonds);
B)
conduct a Tax Equity and
Fiscal Responsibilities Act (TEFRA) public hearing pursuant to Section 147(f)
of the Internal Revenue Code, as amended concerning the proposed issuance of
the Bond; and
C)
adopt a Resolution of the
Board of County Commissioners of Palm Beach County, Florida authorizing the
issuance of Revenue Bonds (Provident Group – LU Properties, LLC - Lynn
University Housing Project), Series 2021, in one or more series, in an
aggregate principal amount not exceeding $45,000,000 for the purpose of making
a loan to Provident Group – LU Properties, LLC to finance all or a portion of
the design, development, construction and equipping of a student housing
facility and such revenue bonds shall not constitute a debt, liability or
obligation of Palm Beach County, Florida or the State of Florida or any
political subdivision thereof, but shall be payable solely from the revenues
therein provided.
SUMMARY: The
Borrower has requested the issuance of the Bond to be used to finance the
design, construction, equipping, and furnishing of a three-story student
housing dormitory at Lynn University (LU). The proposed dormitory will provide
housing to approximately 342 Lynn University students. Lynn University is a private university
located at 3601 N. Military Trail, Boca Raton, Florida, founded in 1962. The project has a five-year estimated
economic impact of $90.4 million and will create 744 direct and indirect jobs.
Lynn University currently enrolls more than 3,200 students and employs 1,100
people. The Bond shall not be deemed to
constitute a debt, liability, or obligation of the County or the State of
Florida, or any political subdivision thereof.
Neither the taxing power nor the
faith and credit of the County, nor any County funds, shall be pledged to pay
the principal, premium, if any, or interest on the Bonds. District 4
(DB)
MARCH 9, 2021
5. PUBLIC
HEARINGS – 9:30 A.M.
C. OFFFICE OF FINANCIAL
MANAGEMENT AND BUDGET
1. Staff recommends
motion to approve:
A)
Resolution of the Board of
County Commissioners of Palm Beach County, Florida approving Fiscal Year 2021
mid-year budget amendments and transfers; and
B)
budget amendments and
transfers in various funds reflecting adjustments for balances brought forward,
other revenues, reserves and operating expenses. The total of the adjustments is an increase
of $119,845,351 in 171 funds.
SUMMARY: These budget
amendments and transfers are necessary to adjust FY 2021 budgets to reflect
differences between actual and estimated revenues and expenditures of FY 2020.
These amendments adjust the balances brought forward, various revenue,
expenditure, and reserve accounts to their audited balances. For the General Fund, this amendment results
in an increased fund balance of $6,817,691.
This adjustment is a result of:
·
$14,918,089
net increase in revenues, excess fees and commission refunds from
Constitutional Officers and Judicial: Sheriff’s Office $6,359,039, Clerk and
Comptroller $5,544,927, Supervisor of Elections $1,300,243, Tax Collector
$1,035,390, Property Appraiser $243,596, Judicial $434,893;
·
$5,183,417
BCC department expenditures less than originally estimated, offset by revenues
also being less than originally estimated;
·
$3,585,637
in transfers to other funds greater than originally estimated; and
·
$9,698,178
in major and other revenues less than estimated.
The General Fund amendment also includes the carryforward of $17,179,090
in PBSO Capital Expenses that were not able to be spent during FY 2020. These amounts are typically included in the
adopted budget, but were not for FY 2021.
This carryforward plus other proposed adjustments results in a reduction
of $6,141,110 in General Fund reserves.
FY 2022 budget projections currently assume the additional fund balance
will be used to balance the annual budget. Countywide (DB)
* * * * * * * * * * * *
MARCH 9, 2021
A. OFFICE
OF RESILIENCE
1. Staff recommends
motion to approve: a budget
transfer of $350,000 from General Fund contingency reserve to account for costs
incurred to host the Southeast Florida Regional Climate Change Compact
(Compact) Southeast Florida Regional Climate Leadership Summit (Summit). SUMMARY: The Compact, formed among Palm
Beach, Broward, Miami-Dade, and Monroe counties, holds an annual Summit with
hosting duties rotating between the four counties. Because of the 2020 public
health crisis, the Compact cancelled the in-person FY2021 Summit and postponed
Palm Beach County’s hosting duties to FY2022. Palm Beach County will host the
Summit in FY2022 at a location and date to be determined. The Office of
Resilience (OOR) is coordinating the event. Based on previous Summits, OOR
expects up to 600 attendees and expenses of around $350,000. Ticket and
sponsorship revenues are expected to cover a significant portion of hosting
costs, though OOR cannot guarantee the revenue amount. OOR will use an event
consultant who will pay for direct expenses and invoice the County for goods
and services delivered that are not covered by revenues. Since the County could
incur costs in FY2021 before the Summit generates revenues, and to ensure that
the County has dedicated funds for Summit expenses, OOR requests a budget
transfer from the general fund’s contingency reserve of $350,000 to pay for
FY2021 event costs and have the balance roll over into FY2022 to pay for final
Summit costs. OOR will plan for social distancing requirements and virtual
event contingencies to minimize financial impact as needed. Countywide
(RPB)
B. OFFICE
OF FINANCIAL MANAGEMENT AND BUDGET
1. Staff recommends
motion to:
A) receive and file the
Emergency Rental Assistance Program (ERA COVID-19) certification, which
includes receipt of $45,195,999.40 received on January 21, 2021; and
B) approve a budget amendment of $45,196,000 within the ERA COVID-19
Fund to recognize the Emergency Rental Assistance Program funding, and to
establish a budget for the accepted Emergency Rental Assistance Program
funding.
SUMMARY: Pursuant
to the Emergency Rental Assistance Program, the County received an automatic
payment of $45,196,000 on January 21, 2021. This program was established under
the federal COVID-19 relief legislation, signed into law on December 27, 2020.
Funds must be obligated by September 30, 2021 and spent by December 31, 2021. Funds not obligated by September 30, 2021 may
be deemed “excess funds” and reallocated to other grantees that have obligated
at least 65%. Funds can be used for rent and utility assistance for renter
households in which at least one or more individuals meet the following
criteria: 1) qualifies for
unemployment or has experienced a reduction in household income, incurred
significant costs, or experienced a financial hardship due to COVID-19; 2)
demonstrates a risk of experiencing homelessness or housing instability; and 3)
has a household income at or below 80 percent of the area median income. At the time funds were received, staff also
received an additional allocation of Coronavirus Relief Funds (CRF) from the
Department of Housing and Economic Sustainability in the amount of $2.25
million. Because the CRF standards were
closely aligned with the CARES Act regulations and minimum system enhancements
were needed, staff immediately worked to obligate those funds prior to
reprogramming the system to operate in compliance with the ERA-COVID-19
program. In addition to system
programming, it was also necessary for staff to conduct testing, complete
contracts with nonprofit partners, hire dedicated temporary staff, and conduct
training to ensure a seamless program roll out.
While the program has been in development, rental and utility assistance
has continued to be provided to those in need through other assistance programs.
The Catalog of Federal Domestic Assistance (CFDA) number is
21.023. Countywide (DB)
MARCH 9, 2021
6. REGULAR AGENDA
B. OFFICE
OF FINANCIAL MANAGEMENT AND BUDGET (Cont’d)
2. Staff recommends
motion to approve: a Resolution of the Board of County Commissioners
delegating to the County Administrator or designee the authority to execute and
record claims of liens against land with unpaid impact fee balances. SUMMARY: The adoption of the resolution delegating
to the County Administrator or designee the authority to approve the execution
and recordation of claims of lien for unpaid impact fees will help to eliminate
delays in recording claims of lien, which maximizes the County’s chances of
collecting unpaid impact fee balances pursuant to these liens, and streamlines
the agenda process. Countywide (CK)
C. FACILITIES DEVELOPMENT AND OPERATIONS
1. Staff
recommends motion to approve: a Termination and Release of Easement for the
easement granted in favor of CityPlace Hotel, LLC (CityPlace Hotel) and Palm
Beach County (County) pursuant to the Garage Access Easement Agreement
(Agreement) dated December 15, 2015 (R2015-1859). SUMMARY: On December 15, 2015, the Board of County
Commissioners of Palm Beach County (Board) approved a garage access easement
granted by CPT Equity LLC (CPT) in favor of CityPlace Hotel and County. This
easement permitted the County and CityPlace Hotel to access the B Deck Garage
now owned by CityPlace through CPT’s western driveway. The Agreement provided
CPT with the option to terminate the easement with or without cause by
delivering a written notice of termination.
Termination of the Agreement is effective 18 months following receipt of
a Termination Notice. The Agreement further requires County to execute and
consent to the recording of the termination of the garage access easement. On
July 2, 2019, CPT issued its notice to terminate the garage access easement,
effective December 17, 2020, which is 18 months following receipt of the termination
notice. (Property & Real Estate Management) District 7 (HJF)
MARCH 9, 2021
6. REGULAR AGENDA
D. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to approve:
A) an Economic Development Incentive Agreement (Agreement) with FINFROCK
SOUTH FLORIDA, LLC (Company), to provide a cash grant in an amount not to
exceed $1,900,000 over a ten year period and an ad valorem tax exemption in an
amount not to exceed $400,000 over a ten year period;
B) a budget transfer of $1,900,000 from the General Fund Contingency
Reserves to the Economic Development Incentive Fund; and
C) a budget amendment of $1,900,000 in the Economic Development Incentive
Fund to recognize the funds from the General Fund.
SUMMARY: On February 11, 2020 the Board of County Commissioners (BCC)
conceptually approved (R2020-0177), an Economic Development Incentive
(Incentive) for the Company totaling $2,300,000. This Agreement discloses the
name of the Company, FINFROCK SOUTH FLORIDA, LLC, previously referred to as
Project Jacobson. The Company is a design-build general contractor and precast
concrete manufacturer. The Agreement requires the Company to make a minimum
capital investment of $36,000,000 to purchase approximately 94 acres of land as
well as construct and equip a 140,000 square foot manufacturing facility. The Company shall create 200 new jobs over a
ten year period with an annualized average wage of $38,000 excluding benefits
and a median wage of $33,000 excluding benefits. The Company is required to maintain the new
jobs for three years from the date of creation. The five year economic impact
is estimated to be at least $242 million. The capital investment and economic
impact included in the Conceptual Approval ($45.5 million and $272 million,
respectively) have been reduced as the Company is taking a more conservative
approach to the construction and equipment costs and the Company has increased
the job creation timeline from five to ten years to allow for building
construction. A County Incentive is recommended based on the project’s location
in Belle Glade, where the unemployment and poverty rates are high. Provided the
project meets the requirements of the Agreement and those under applicable
Florida law, the Palm Beach County Incentive will be provided in the form of a
cash grant in an amount not to exceed $1,900,000 over a ten year period and an
ad valorem tax exemption in an amount not to exceed $400,000 over a ten year
period. District 6 (DB)
MARCH 9, 2021
6. REGULAR AGENDA
E. PALM TRAN
1. Staff recommends
motion to approve: revisions to Palm
Tran’s fare policy to become effective concurrently with the implementation of
the new Fare Collection and Regional Interoperability Project. SUMMARY: As
part of Palm Tran’s new enhanced Fare Collection System (FCS), staff is
recommending the following revisions to the current fare policy to optimize the
customer experience and encourage more frequent trips. The
recommendations include adding three fare products and two fare policies. Palm
Tran is recommending adding three new fare products; three and seven day passes
as well as the cost to purchase an unloaded Paradise smart card. These new
fare products will provide more options for the customer which also aligns with
Broward County Transit and Miami-Dade Transit’s fare offerings. The three
day, seven day and unloaded Paradise smart card, will be sold for $12, $20 and
$2 respectively. However, several thousand complimentary unloaded
Paradise smart cards will be distributed during initial roll-out. The first
fare policy recommendation is to add fare capping. The fare capping
policy will automatically give the customer the best fare value when they use a
registered Paradise smart card, by converting their cash value into an
unlimited one-, three-, seven- or thirty-one-day pass based on frequency of
use. The second policy change would eliminate acceptance of pennies, which
would provide efficiencies in cash counting tasks and boarding dwell times.
Staff is currently targeting June 2021 for these fare policy revisions to go
into effect concurrent with the official launch of the new FCS. Countywide
(MM)
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MARCH 9, 2021
A. COMMISSION
DISTRICT APPOINTMENTS
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MARCH 9, 2021
A. ADMINISTRATION
COMMENTS
1. Staff recommends
motion to receive and file: the
updated Board Directive Reports which include in process and completed board
directive items. SUMMARY: At the February 6, 2018 Board of County
Commissioners Meeting, direction was given to the County Administrator to
submit monthly a status report of the board directives. The report categorizes:
1) In Process Items and 2) Completed Items. The report
continues to be updated on an on-going basis. Countywide (DN)
B. COUNTY ATTORNEY
MARCH 9, 2021
District 1 – COMMISSIONER MARIA G. MARINO
Request for off-site Proclamation
honoring Tequesta Mayor Abby Brennan on her Retirement
District 2 – COMMISSIONER GREGG K. WEISS
Request
for off-site Proclamation declaring March 2021 as March for Meals Month in Palm
Beach County
District 3 – COMMISSIONER DAVE KERNER
District 4 – COMMISSIONER ROBERT S. WEINROTH
Request
for off-site Proclamation declaring April 2021 as Drowning Awareness Month in
Palm Beach County
Request
for off-site Proclamation declaring March 2021 as Florida Bicycle Month in Palm
Beach County
District 5 - COMMISSIONER MARIA SACHS
District 6 - COMMISSIONER MELISSA MCKINLAY
Request
for off-site Proclamation declaring April 2021 as Sexual Assault Awareness
Month in Palm Beach County
Request
for off-site Proclamation declaring April 30, 2021 as Women in Leadership Day
in Palm Beach County
Request
for off-site Proclamation declaring March 2021 as Women’s History Month in Palm
Beach County
District 7 – COMMISSIONER MACK BERNARD
Request
for off-site Proclamation declaring April 30, 2021 as the 8th Annual
Stand Against Racism Day in Palm Beach County
MARCH 9, 2021
10. MATTERS BY THE PUBLIC – 2:00 P.M.
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MARCH 9, 2021
11. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."