April 6, 2021
9:30am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
APRIL 6, 2021
PAGE ITEM
15 3F-4 DELETED FOR FURTHER STAFF REVIEW
32 5B-1 REVISED SUMMARY: A Conservation Easement, in favor of SFWMD and
with third party enforcement rights to USACE and USFWS, will be placed over
approximately 213.814 acres of County-owned surplus lands once the County Deed
and Replacement Quitclaim Deed have been fully-executed and recorded. The
deeds will not be recorded until all County due diligence has been completed.
The Conservation Easement will remain in full force and effect as a covenant
running with the land forever and in perpetuity. There is no cost to the
County. (ERM)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the preliminary addition/deletion sheet
distributed to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
APRIL 6, 2021
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Pages 6-30)
4. SPECIAL
PRESENTATIONS (Page 31)
5. REGULAR AGENDA (Pages 32-35)
6. BOARD APPOINTMENTS (Page 36)
7. STAFF
COMMENTS (Page 37)
8. BCC
COMMENTS (Page 38)
9. MATTERS
BY THE PUBLIC – 2:00 P.M. (Page
39)
10. ADJOURNMENT (Page 40)
* * * * * * * * * * *
APRIL 6, 2021
CONSENT AGENDA
A. ADMINISTRATION
Page 6
3A-1 Appointment
to the CareerSource Palm Beach County, Inc. Board of Directors
3A-2 Receive
and file agreements for the continuation of cybersecurity initiatives
B. CLERK OF THE CIRCUIT COURT & COMPTROLLER
Page 7
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
C. ENGINEERING & PUBLIC WORKS
Page 8
3C-1 Amendments to four contracts for civil
engineering professional services extending the contract expiration date and
modifying the fee schedule
Page 9
3C-2 Resolution authorizing the conveyance of
right-of-way parcels on the northeast corner of Alternate A1A and Richard Road
to the State of Florida Department of Transportation
E. COMMUNITY SERVICES
Page 9
3E-1 Amendment to contract with Gulfstream
Goodwill Industries, Inc. adjusting the unit cost in the Homeless Youth Rapid
Re-housing category
Page 10
3E-2 Receive and file amendments to contracts
that provide health education and awareness to residents related to the spread
of COVID-19
Page 11
3E-3 Agreements with two agencies that provide
long-term community based housing and training for adults with development
disabilities
Page 12
3E-4 Use of Facility Agreements with the cities
of Pahokee and South Bay to provide congregate meal sites for seniors
Page 13
3E-5 Amendment to contract with Gulfstream
Goodwill Industries, Inc. amending the contract period to align with the
County’s fiscal year
F. AIRPORTS
Page 13
3F-1 Receive
and file Airport On-Demand Ground Transportation Services Agreement with WHC WPB,
LLC
Page 14
3F-2 Receive
and file change order to contract with Ranger Construction Industries, Inc. for
the Fuel Farm and Wash Rack at the Lantana Airport
3F-3 Amendment
to contract with The Morganti Group, Inc. for Miscellaneous Airport
improvements
Page 15
3F-4 Receive and file Public Transportation Grant Agreement with the
Florida Department of Transportation for Terminal/Concourse Improvements at
PBIA
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 15
3H-1 Interlocal
Agreement with the Town of Hillsboro Beach for interoperable communications
Page 16
3H-2 Interlocal Agreement with the City of Delray
Beach for use of the County’s Public Safety Radio System
APRIL 6, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
J. PLANNING, ZONING & BUILDING
Page 16
3J-1 Appointments
to the Construction Industry Licensing Board
K. WATER UTILITIES
Page 17
3K-1 Consultant Services Authorization with Holtz
Consulting Engineers, Inc. for the Valve Additions – Phase 1 project
3K-2 Consent to Easement Agreement with the
United States of America, Department of the Army for property located across
the Herbert Hoover Dike in Pahokee
3K-3 Utility Easement granted by 16490
Innovation, LLC for property location within Innovation Subdivision, Parcel 1
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 18
3L-1 Task order to contract with Aptim
Environmental & Infrastructure, LLC for sea turtle monitoring services
3L-2 Appointment to the Groundwater and Natural
Resources Protection Board
Page 19
3L-3 State of Florida Department of Environmental
Protection Standard Grant Agreement for monitoring of the South Lake Worth
Inlet Management Plan Implementation project
M. PARKS & RECREATION
Page 20
3M-1 Ratify
the Mayor’s signature on a Land and Water Conservation Fund grant application
for the John Prince Park Memorial Park Custard Apple Natural Area Renovation
and Expansion project
3M-2 Ratify
the Mayor’s signature on an Emergency Medical Services grant application for 14
Automated External Defibrillators for Ocean Rescue
P. COOPERATIVE EXTENSION SERVICE
Page 21
3P-1 Grant agreement with the Western Palm Beach
County Farm Bureau, Inc. for the Palm Beach County Sweet Corn Fiesta
Q. CRIMINAL JUSTICE COMMISSION
Page 21
3Q-1 Receive and file grant award from the U.S.
Department of Justice Edward Byrne Memorial Justice Assistance Formula for
reentry programs
S. FIRE RESCUE
Page 22
3S-1 Ratify the FY 2020 Assistance to
Firefighters Grant application for the purchase of 76 Lifepak cardiac
monitor/defibrillators
U. INFORMATION SYSTEMS SERVICES
Page 22
3U-1 Receive and file Exercise of Renewal Option
with the Government of the U.S. Virgin Islands for a software license
Page 23
3U-2 Task order to contract with Sudex Corporation
for aerial imagery and orthophotography production of Palm Beach County
3U-3 Apple Business Manager Agreement for
protection of county devices against cybersecurity threats
3U-4 Receive and file letter extending the term of
the Affiliate Connection Agreement with the Florida LambdaRail, LLC
APRIL 6, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
X. PUBLIC SAFETY
Page 24
3X-1 Receive and file Declarations and Emergency
Orders related to COVID-19 from December, 2020 to January, 2021
Page 25
3X-2 Receive and file Declarations and Emergency
Orders related to COVID-19 from January, 2021 to February, 2021
3X-3 Receive and file emergency contract for
non-congregate shelter services related to COVID-19
Page 26
3X-4 Receive and file agreement with Florida
Power & Light for the Radiological Emergency Preparedness Program
3X-5 Amendment to contract with Phamatec, Inc.
for drug-testing services for indigent defendants on pretrial supervised
release
3X-6 Amendment to contract with 211 Palm
Beach/Treasure Coast, Inc. for emergency crisis phone counseling services
BB. YOUTH SERVICES
Page 27
3BB-1 Receive and file cooperative agreement with the School Board of Palm
Beach County for classroom instruction for youth at the Highridge Family Center
CC. SHERIFF
Page 27
3CC-1 Receive and file modification to grant
agreement with the Florida Division of Emergency Management extending the grant
period through September 30, 2021
3CC-2 Receive and file modification to grant
agreement with the Florida Division of Emergency Management extending the grant
period through June 30, 2021
3CC-3 Subgrant agreement with the Florida Department
of Transportation for the Palm Beach County Occupant Protection Program project
Page 28
3CC-4 Amendment to contract with the University of
North Florida Training and Services Institute, Inc. to support the Florida
Department of Transportation’s Bicycle Pedestrian Focused Initiative
3CC-5 Grant award from the Office of National Drug
Control Policy for the Palm Beach Narcotics Task Force
3CC-6 Award modification with the US Department of
Homeland Security, Transportation Security Administration extending the
contract agreement
DD. OFFICE OF EQUAL OPPORTUNITY
Page 29
3DD-1 Receive and file addendum to the Memorandum of
Understanding with the US Department of Housing and Urban Development
EE. OFFICE OF COMMUNITY REVITALIZATION
Page 29
3EE-1 Expenditure for school supplies and other items
for the 2021 Back to School PBC! Drive up event
FF. OFFICE OF EQUAL BUSINESS OPPORTUNITY
Page 30
3FF-1 Appointment to the Equal Business Opportunity
Advisory Committee
APRIL 6, 2021
TABLE OF CONTENTS
SPECIAL PRESENTATIONS
Page 31
4A Proclamation declaring April 2021 as
National County Government Month (District 6)
4B COVID-19 Update by Dr. Alonso and County
Staff
REGULAR AGENDA
A. ENGINEERING & PUBLIC WORKS
Page 32
5A-1 Resolution updating the right-of-way
designation for the State Road 7 Extension from Okeechobee Boulevard to 60th
Street North project
B.
ENVIRONMENTAL RESOURCES MANAGEMENT
Page 32
5B-1 County deed conveying land within an unused
portion of the State Road 7 right-of-way to the Florida Department of
Transportation
C.
ADMINISTRATION
Page 33
5C-1 Receive and file the Mid-Session
Legislative Update for the 2021 Legislative Session
5C-2 Ordinance amending the Palm Beach County Code
by adding an in-person quorum standard for boards and commissions
D.
AIRPORTS
Page 34
5D-1 Amendment
to contract with The Morganti Group, Inc. for Miscellaneous Airport
Improvements
E.
FACILITIES DEVELOPMENT AND OPERATIONS
Page 35
5E-1 Receive
and file status report on operations of the Lewis Center Annex
F.
WATER UTILITIES
Page 35
5F-1 Ordinance establishing uniform rates for
potable water, wastewater and reclaimed water services
BOARD
APPOINTMENTS (Page 36)
STAFF COMMENTS
Page 37
7A-1 Receive and file updated Board Directive
Reports
COMMISSIONER COMMENTS (Page 38)
MATTERS BY THE PUBLIC –
2:00 P.M. (Page 39)
ADJOURNMENT (Page 40)
APRIL 6, 2021
A. ADMINISTRATION
1. Staff recommends
motion to approve: the appointment of Ricky Wade to the
CareerSource Palm Beach County, Inc. Board of Directors for the seat and term
indicated below.
|
Appointment |
Seat No. |
Term |
Area of
Representation |
Nominated By |
|
Ricky Wade |
6 |
4/6/21-4/5/24 |
Private Sector |
McDonald’s Restaurants |
SUMMARY: On November
18, 2014, the Board of County Commissioners approved the third amendment to
Interlocal Agreement (R2014-1650) creating the Palm Beach Workforce Development
Consortium (R2007-1220) which establishes the current Board composition. The agreement
states that 14 private sector members are appointed by the BCC. The federal
Workforce Innovation and Opportunity Act requests that an emphasis be placed on
Chief Executive Officers or highest level of management positions for both
community and business sector appointments. The CareerSource Palm Beach County,
Inc. Board of Directors is comprised of a minimum of 19 members. The Board has a
maximum of 33 seats, 21 currently filled and a diversity count of Caucasian: 16 (76%),
African-American: 3 (14%) and Hispanic: 2 (10%). The gender ratio (female:male)
is: 6:15. The nominee is African-American male. Countywide (HH)
2. Staff recommends
motion to receive and file:
A) Memorandum of Agreement between the
Supervisor of Elections and the State of Florida, Department of State, Division
of Elections in the amount of $121,999.90 for the purchase of goods and
services for the continuation of cybersecurity initiatives and improvements at
the local level in preparation for the 2020 Presidential Election for the
period of July 1, 2019 through May 30, 2020;
B) Memorandum of Agreement between the
Supervisor of Elections and the State of Florida, Department of State, Division
of Elections in the amount of $1,254,836 for COVID-19 election-related expenses
for the period of March 28, 2020 through December 31, 2020;
C) Grant Agreement between Supervisor of
Elections and the Center for Tech and Civic Life in the amount of $6,808,977.94
to be used exclusively for the public purpose of planning and operationalizing
safe and secure election administration in Palm Beach County in 2020 for the
period of June 15, 2020 through December 31,2020; and
D) Time Extension for the Grant Agreement
with the Center for Tech and Civic Life to extend the grant period six months
until June 30, 2021 for the public purpose of improving and ensuring the safety
of elections in 2021.
SUMMARY: The 2019 Florida Legislature appropriated
funds specifically for the continuation of cybersecurity initiatives and
improvements at the local level in preparation for the 2020 Presidential
Election. The Catalog of Federal Domestic Assistance (CFDA) # is 90.401 and the
County is required to provide a 15% match of $18,299.99. On March 9, 2020,
under executive order 20-52 the State was distributed funds under the Coronavirus
Aid, Relief and Economic Security Act for COVID-19 related expenses for the
2020 Federal Election. The CFDA# is 90.404 and the County is required to
provide a 20% match of $250,967. On September 30, 2020, The Center for Tech and
Civil Life, a nonprofit organization, awarded a grant to support the work of
the Palm Beach County Supervisor of Elections (SOE). There is no associated
CFDA or Catalog of State Financial Assistance number and there is no match
requirement. Match requirements are included in the SOE’s budget. Countywide
(DB)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
B. CLERK
OF THE CIRCUIT COURT & COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting
Date Meeting Type
October
6, 2020 Child
Care Facilities
October
28, 2020 Comprehensive
Plan
November
17, 2020 Final
November
17, 2020 Reorganization
November
17, 2020 Regular
December
8, 2020 Regular
December
15, 2020 Regular
December
22, 2020 Zoning
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve:
A) Amendment No. 2 to the annual civil
engineering professional services contract R2019-0714 dated June 4, 2019 with
Baxter & Woodman, Inc. (BWI), to extend the contract expiration date from
June 3, 2021 to June 3, 2022, modify the fee schedule, and allow for other
amendments to the contract;
B) Amendment No. 2 to the annual civil
engineering professional services contract R2019-0715 dated June 4, 2019 with
Civil Design, Inc. (CDI), to extend the contract expiration date from June 3,
2021 to June 3, 2022, modify the fee schedule, and allow for other amendments
to the contract;
C) Amendment No. 2 to the annual civil
engineering professional services contract R2019-0716 dated June 4, 2019 with
Keshavarz & Associates, Inc. (KAI), to extend the contract expiration date
from June 3, 2021 to June 3, 2022, modify the fee schedule, and allow for other
amendments to the contract; and
D) Amendment No. 2 to the annual civil
engineering professional services contract R2019-0717 dated June 4, 2019 with
Mock, Roos & Associates, Inc. (MRA), to extend the contract expiration date
from June 3, 2021 to June 3, 2022, and allow for other amendments to the
contract.
SUMMARY: Approval of these amendments will extend the expiration
dates of the contracts from June 3, 2021 to June 3, 2022, add Section 25
– Counterparts, and add Section 26 – E-Verify – Employment Eligibility. Approval of the second amendments with BWI,
CDI and KAI will also adjust their hourly rates as allowed in the original
contracts. On September 23, 2020, the Office of Equal Business Opportunity
approved renewing the contracts under their current terms which includes a 20%
minimum mandatory Small Business Enterprise (SBE) Affirmative Procurement
Initiative because the current Small Minority Women Business Enterprise
(S/M/WBE) utilization under the contracts is satisfactory based upon the
availability of S/M/WBEs certified to perform the work. BWI, CDI, KAI and MRA
contractually agreed to 20% SBE participation as part of the first amendment.
Tasks in the amount of $312,397 have been authorized for BWI and they are
surpassing their commitment with 27.2% SBE participation. Tasks in the amount
of $942,583 have been authorized for CDI and they are surpassing their
commitment with 98.8% SBE participation. Tasks in the amount of $194,052 have
been authorized for KAI and they are surpassing their commitment with 98.9% SBE
participation. Tasks in the amount of $414,312 have been authorized for MRA and
they are surpassing their commitment with 36.1% SBE participation. BWI, CDI,
KAI, and MRA are all Palm Beach County based companies. CDI is a
certified S/M/WBE and KAI is a certified S/MBE. Countywide (YBH)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
2. Staff recommends
motion to:
A) adopt a resolution authorizing the conveyance of two right-of-way parcels on
the northeast corner of Alternate A1A and Richard Road to the State of Florida
Department of Transportation (FDOT); and
B) approve
a Palm Beach County (County) deed
to convey the parcels at no cost to FDOT.
SUMMARY:
Adoption of the resolution will authorize the approval of the County
deed to convey the parcels to FDOT, who has jurisdiction over the east side of
Alternate A1A north of the intersection with Richard Road. The Engineering Department has determined
that the parcels serve no present or future County purpose. This conveyance will relieve the
County of potential liability and the cost of maintenance for these parcels.
This conveyance to FDOT is at no cost, and is pursuant to Section 125.38,
Florida Statutes. Although the County normally reserves its interest in
phosphates, minerals, metals and petroleum rights per Section 270.11, Florida
Statutes, FDOT has requested the release of this reservation because FDOT
requires the property to be free and clear without encumbrances. In
accordance with County ordinance (2019-038), a supermajority vote (5 votes) is
required by the Board of County Commissioners (BCC) for all transfers of fee
simple real property that requires BCC approval. District 1 (YBH)
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: Amendment No. 1 to contract for Provision of Financial Assistance (R2018-1549)
with Gulfstream Goodwill Industries, Inc. (GGI), for the period October 1, 2018
through September 30, 2021, to revise and amend portions of the contract and
adjust the unit cost in the Homeless Youth Rapid Re-housing category, which
represents one hour of staff time in direct client services, from $32.79 to
$44, with no change to the overall total contract amount of $1,140,615, for the
provision of employment focused case-management
services, youth permanent supported housing, and homeless youth rapid re-housing
services to residents in Palm Beach County. SUMMARY: Under this contract, clients are assisted with increasing their
income through employment in order to maintain their housing and increase their
self-sufficiency. This amendment is necessary to adjust the previously agreed upon rate
for a unit of service to account for supervision and administrative costs,
which were previously not being charged. In FY 2020,
GGI served 41 clients and will serve approximately 57 clients in FY 2021. Joshua
Butler, employee of GGI, is a member of the Palm Beach County Homeless Advisory
Board (HAB). The HAB provides no regulation, oversight, management, or policy
setting recommendations regarding the subject contracts or transactions.
Disclosure of this contractual relationship at a duly noticed public meeting is
being provided in accordance with the provisions of Section 2-443, of the Palm
Beach Code of Ethics. (Financially Assisted Agencies). Countywide (HH)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to receive and file:
A) Amendment No.
1 to contract for
Provision of Services (R2020-1523) with Genesis Community Health, Inc., to extend the end date from December 31, 2020
to March 31, 2021, with no change to the overall total contract amount of
$125,333, for the Community Health Worker (CHW) Program, which provides health
education and awareness to residents on ways to prevent and reduce the spread
of COVID-19, through the Coronavirus Aid, Relief and Economic Stability
Security (CARES) Act; and
B) Amendment No.
1 to contract for
Provision of Services (R2020-0953) with Housing Partnership, Inc., to extend the end date from December 31, 2020
to March 31, 2021, with no change to the overall total contract amount of
$360,667, for the CHW Program, which provides health education and awareness to
residents on ways to prevent and reduce the spread of COVID-19, through the
CARES Act.
SUMMARY:
On August 25, 2020,
under the CARES Act, the above agencies
entered into a five-month contract to establish the CHW Program. The purpose of the CHW Program is to mitigate the spread of
COVID-19. A key component of the program involves the hiring of local residents
who reflect the same racial, ethnic and cultural backgrounds of the communities
served. Genesis Community Health, Inc. served 5,666 clients and will
serve approximately 4,000 additional clients by the end of the term. Housing
Partnership, Inc. served more than 30,000 clients and will serve approximately
33,000 clients by the end of the term. A key component of the CHW Program
involves hiring local residents to serve as community health workers, who
reflect the same racial, ethnic and cultural backgrounds of the communities
they serve. They offer interpretation and translation
services, advocate for individuals and community needs and provide culturally
appropriate health education and awareness to residents on ways to prevent and
reduce the spread of COVID-19. The agencies
will have a total of eight community health workers. These amendments
are needed to extend these services in the midst of the continued pandemic. The
Director of Purchasing has authority to execute these agreements pursuant to
Section 2-54(f)(4) of the Palm Beach County Code. In accordance with County PPM
CW-O-051, all delegated contracts, agreements, and grants must be submitted by
the initiating Department as a receive and file agenda item. (Community
Services) Countywide (HH)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
motion to approve:
A) the agreement for Provision of Financial
Assistance with The ARC of Palm Beach County, Inc. (ARC), for the one year
period October 1, 2020 through September 30, 2021, in an amount not-to-exceed $253,134, for the
provision of long-term community based housing for adults with developmental
disabilities, who would otherwise be living at home with aging parents, or
possibly be institutionalized; and
B) the agreement for Provision of Financial
Assistance with Coalition for Independent Living Options, Inc. (CILO), for the two
year period October 1, 2020 through September 30, 2022, in an amount
not-to-exceed $422,716, of which $211,358 is budgeted for FY 2021 with an
anticipated annual allocation of $211,358 in FY 2022, contingent upon a budgetary appropriation by the Board of
County Commissioners, for the term of the agreement, for the provision of
independent skills training, academic and motor skills enhancement, leadership,
social skills and employment development, and linkages to community services.
SUMMARY: On July 14, 2020, the Board of County Commissioners (BCC) approved
funding allocations for the Financially Assisted Agencies (FAA) Program. The
agreements being recommended in this item reflect dollar amounts included in
the FY 2021 budget. The finalization of the
agreements were delayed due to competing staff assignments and an extended
review of the agencies scope of work and budget. The ARC agreement
represents $253,134 of the total FAA funding allocation of $12,976,690 in FY
2021. In FY 2020, the ARC served 24 clients in the adult residential group home
program and under this new agreement will serve approximately 30 clients in FY
2021. The CILO agreement represents $211,358 of the total FAA funding
allocation of $12,976,690 in FY 2021. Under this new agreement, CILO will serve
clients under two separate programs. The Accessible Lifesaving Education for
At-Risk Teens (ALERT) Program includes independent skills training, leadership
building, social skills and leadership development, and will serve youth and
young adults ages 14-26. The program helps adolescents and young adults with
disabilities to become more independent and to be prepared to transition from
school to work. The Support and Independent Living (SAIL) Program provides
opportunities to become self-sufficient and to maintain independence through
assistance in areas such as entitlement benefits, independent skills training,
advocacy and increased knowledge of community resources, and will serve adults
with disabilities. In FY 2020,
CILO served 37 clients in the ALERT program and 276 clients in the SAIL
program, and will serve approximately 50 clients and a minimum of 150 clients,
respectively in FY 2021. (Financially Assisted Agencies) Countywide (HH)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
4. Staff recommends
motion to approve:
A) a Use of Facility Agreement for Government
Entities with The City of Pahokee (Meal Site),
at no cost to the County, for the five year period April 6, 2021 through
April 5, 2026, to provide a congregate meal site for seniors at The Pahokee Wellness Center; and
B) a Use of Facility Agreement for Government
Entities with The City of South Bay (Meal Site), at no cost to the County, for
the five year period April 6, 2021 through April 5, 2026, to provide a congregate meal site for
seniors at The City of South Bay Tanner Park Community Center.
SUMMARY: The Division of Senior and Veteran Services (DSVS)
receives federal funds from the Older
Americans Act (OAA) to provide congregate meal sites. These agreements enable DSVS to operate congregate meal sites for
seniors at no cost to the County for space and/or energy usage. The Meal Sites will recruit volunteers to operate the
sites. DSVS will provide training for the volunteers. Meals and necessary food
related services and supplies shall be furnished by the County through its
designated food service vendor, subject to the availability of funds. The Meal Sites currently remain closed due to COVID-19. The
OAA grant requires that the Use of Facility Agreements be in place prior to
reopening. Seniors receiving home delivered meals prior and during the COVID-19
pandemic are continuing to do so without interruption in services. Due to the
temporary closure of congregate meal sites during the COVID-19 pandemic,
congregate meals are currently being managed in two ways: 1) through home
delivered meals for those seniors who do not have transportation to pick up
their meals and 2) through “grab and go” at one distribution site. The City of Pahokee served 1,176 meals
to seniors in Calendar Year (CY) 2019. The City of South Bay served 2,477
meals to seniors in CY 2019. The estimated total
cost of the meals is $13,938, and is funded under OAA in the amount of
$12,544 (90%) and $1,394 (10%) in County match. Sufficient funding is included in the
current budget to meet County obligations. DSVS is responsible for providing
services north of Hypoluxo Road. The areas of service exclude portions of
Districts 3, 4, 5 and 7 south of Hypoluxo Road. The Mae Volen Center, Inc. is
responsible for providing services in the excluded areas. No additional County
funds are required. (Division of Senior Services) Countywide except for portions
of Districts 3, 4, 5, & 7 south of Hypoluxo Road (HH)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Staff recommends
motion to approve:
Amendment No. 1 to contract for Provision of Services with Gulfstream Goodwill
Industries, Inc. (GGI) (R2020-0388), for the period April 7, 2020 through
September 30, 2023, to include new language required by the County and to amend
the contract period to align to the County’s fiscal years with automatic
renewal options, contingent upon budgetary appropriation by the Board of County
Commissioners, with no change to the overall total contract amount of
$2,412,452 annually, for the provision of emergency shelter to homeless
individuals. SUMMARY: Amendment No. 1 is necessary to amend the original
contract period to align the term of the contract to the County’s fiscal year
and to provide for automatic renewal terms for FY 2021, FY 2022 and FY 2023. There is no change to the overall budget. On
February 25, 2020, the Board of County Commissioners approved the Sheltering
and Housing Strategy Annex to “Leading the Way Home – Palm Beach County’s Plan
to End the Cycle of Homelessness” (Leading the Way Home). Leading the Way Home
expanded the doorway for services and housing for those living on the streets
or in parks, increased the availability of support services currently being
provided at the Senator Philip D. Lewis Center (The Lewis Center) and other
locations within the County. The need for temporary shelter is evident by the
number of individuals erecting tents in public parks, sleeping on park benches
and under pavilions, residing in train stations and living in abandoned
buildings in Palm Beach County. This amendment allows for the continuation of
the utilization of the Lewis Center Annex facility for emergency shelter. The
facility continues to provide shelter for homeless individuals that have been
vetted through the coordinated entry process and undergone a level 1 background
check and a sexual offender database search. GGI has served 264 homeless
individuals from July 22, 2020 through February 1, 2021. Of the 264 served, 31%
(84) are currently housed in the facility. Of the 182 that have exited, 26%
(47) obtained permanent housing and 74% (135) did not obtain permanent housing. The largest population served is seniors aged 60 and over.
Each occupant will have access to a hot
meal, showers, amenity boxes, lockers and social services that are employment
and housing focused. (Division of Human and Veteran Services) Countywide
(HH)
F. AIRPORTS
1. Staff recommends
motion to:
A) receive and file
Airport On-Demand Ground Transportation Services Agreement (Agreement)
with WHC WPB, LLC, a Florida limited liability company, d/b/a zTrip (WHC), for
on-demand ground transportation services at the Palm Beach International
Airport (PBI), commencing October 15, 2020, and expiring September 30, 2021,
renewable thereafter on a monthly basis at the County’s sole option for up to
24 months; providing for payment of $2.50 per trip by WHC; and payment by
County for staffing services in the amount of $171,400.32 for the initial term.
B) approve a budget transfer of $171,400 in the
Airports Operating Fund, including a
transfer from Reserves, in the amount of $171,400.
SUMMARY: The
Agreement provides for on-demand taxi and luxury sedan/SUV service to arriving
passengers at PBI. On September 24, 2020 (Agenda Item 4M8), the Board approved
the conditional award of the Agreement, subject to entry of a subcontract
between WHC and A1A Transportation Group, Inc., and its partner, Metro Taxi,
upon terms and conditions mutually acceptable to the parties for the provision
of on-demand ground transportation services based on increases in trips
(Conditional Award), and authorized the County Administrator or designee, the
Director of the Department of Airports, to execute the Agreement on behalf of
the Board upon satisfaction of the Conditional Award. The parties entered a
subcontract satisfying the requirements of the Conditional Award and the
Agreement was fully-executed on October 15, 2020. Countywide (AH)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
2. Staff recommends
motion to receive and file:
Change Order No. 4 to the contract with Ranger Construction Industries,
Inc. in the amount of $26,832.80 and 45 calendar days for the Fuel Farm and
Wash Rack at Palm Beach County Park Airport (LNA). SUMMARY: The
contract with Ranger Construction Industries, Inc. for the Fuel Farm and Wash
Rack in the amount of $1,803,569.59 and 270 calendar cays was approved by the
Board on December 17, 2019 (R2019-1882).
Change Orders 1-3 in the amount of $3,398.89 and 116 calendar days
were approved under the delegated authorities detailed in PPM No. CW-F-050. Change Order No. 4 in the amount of $26,832.80 and
45 calendar days was approved by the Contract Review Committee on February 10,
2021. This time extension is due to a pending update to the National Fire
Protection Association (NFPA), NFPA 407 Standard for Aircraft Fuel Servicing
(if adopted), which requires that aircraft fuel servicing vehicle loading and
unloading racks to be equipped with an automatic shutdown system that stops the
tank loading operation when the fuel servicing vehicle tank is full. Compliance
is required by June 2021. Change Order No.
4 is being brought to the Board as a receive and file item due to the cumulative
time extensions exceeding the 120 days limit per PPM No. CW-F-050. The PPM
states that the item that causes the limitation to be reached shall be
presented to the Board as a receive and file Item by the Lead Department. The
cumulative time extensions are then set to begin again. The Disadvantaged Business Enterprise (DBE)
Goal for this project was established at 6%. Ranger Construction Industries,
Inc., committed to a minimum of 8.37% participation. The DBE to date
participation for this contract is 8.37%. DBE participation for this change order
is 0%. Countywide (AH)
3. Staff recommends
motion to approve:
A) Amendment No. 5 to the Construction
Manager (CM) at Risk Contract (Contract) with The Morganti Group, Inc. (MGI)
for CM at Risk Services for Miscellaneous Airport Improvements for Palm Beach
County Department of Airports (Department) in the amount of $221,117 and 131 calendar
days for Work Order SMC 10: Long Term Parking Garage 3 Joint Repair at Palm
Beach International Airport (PBI); and
B) a budget transfer of $221,117 in the
Airport’s Improvement and Development Fund, including a transfer from Reserves
in the amount of $221,117.
SUMMARY: The CM at Risk Contract with MGI was approved by the Board on August 20,
2019 (R2019-1221). The Contract is for two years with three one year renewal
options for CM at Risk Services for Airport Improvements for the
Department. MGI is a Danbury,
Connecticut, based firm; however, the work will be directly managed by their
southeast regional office in Palm Beach County.
MGI along with their S/MBE teaming partner Cooper Construction
Management and Consulting, Inc. (Cooper), were one of two firms selected to
provide project management and construction supervision services. The contract
value to date is $5,340,927.24. Approval
of Amendment No. 5 in the amount of $221,117 and 131 calendar days will enable
MGI to complete SMC 10: Long Term Parking Garage 3 Joint Repair at PBI. This
project includes the replacement of the welded plates on the second level ramp
in the long term parking garage. The project was presented to the Goal Setting
Committee on October 7, 2020 and due to the limited availability, the Committee
established an Affirmative Procurement Initiative of price preference for Small
Business Enterprise contractors if their bid is within 10% of the lowest
non-small business bid. The S/MBE subcontracting participation on this work
order is 1.99%. The current cumulative S/M/WBE participation for all work
orders to-date under this contract is 39.5%.
MGI’s S/MBE teaming partner, Cooper, will provide 15% of the
Construction Management Fees. Countywide (AH)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
4. Staff recommends motion to:
A) receive and file a Public Transportation Grant Agreement
(PTGA) with the Florida Department of Transportation (FDOT) in the amount of
$500,000 for Terminal/ Concourse Chiller Improvements at Palm Beach
International Airport (PBI). This PTGA is effective as of March 4, 2021 with an
expiration date of December 31, 2023; and
B) approve a budget amendment of $500,000 in the
Airport’s Improvement and Development Fund to recognize the receipt of a grant
from the FDOT, reduce project costs by $400,000 and transfer $900,000 to
Reserves.
SUMMARY: This project consists of the replacement of Chillers #4 and #5, as well
as associated cooling towers and other components associated with the HVAC
system at the Airport. The FDOT has
issued a PTGA reflecting their commitment of funding to the above referenced
project in the amount of $500,000 or 50% of the eligible project costs,
whichever is less. Airport required
local match of $500,000 is in the current budget. Delegation of authority for
execution of this PTGA was approved by the BCC on August 25, 2020 (R2020-1017).
Countywide (AH)
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: an Interlocal Agreement with the Town of Hillsboro
Beach (Municipality) allowing for interoperable communications through the
countywide common talk groups of the County’s Public Safety Radio System
(System) for the period of five years from April 6, 2021 through April 5,
2026. SUMMARY: This agreement
provides the terms and conditions under which the Municipality can program into
its radios and utilize the countywide common talk groups for certain types of
inter-agency communications. The County’s System will not be utilized for
routine operational communications by the Municipality. The terms of the agreement
are standard and have been offered to all municipalities and local branches of
state and federal agencies with 800 MHz trunked radio capabilities. There are
no charges associated with this Agreement. The Municipality is required to pay
all costs associated with the Municipality’s subscriber units and to comply
with the established operating procedures for the County’s System. The
agreement provides for an initial term of five years with two renewal options,
each for a period of five years. This agreement may be terminated by either
party, with or without cause, upon ten days prior written notice to the other
party. (ESS) Countywide (MWJ)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
2. Staff recommends
motion to approve: an Interlocal Agreement with Delray Beach (City)
providing the right to utilize specific components of the County’s Public
Safety Radio System retroactively from February 2, 2021 through February 1,
2026. SUMMARY: The Interlocal Agreement (Agreement) provides the standard
terms and conditions under which the City is authorized to access and use
certain components of the County’s Public Safety Radio System (System) in order
to achieve interoperability. This Agreement, when effective, terminates the
City’s participation in the South Hub Interlocal Agreement (R2016-0623). This
Agreement requires the City to pay its pro rata share of the operation and
maintenance costs associated with the County’s SmartZoneTM
Controllers, which were installed in order to provide interoperability between
Cities’ and the County’s individual systems. The operations and maintenance
costs for FY 2021 are $90,000, a proportionate share of which will be paid by
the City based on upon the number of active talkgroups the City operates. The
proportionate share for FY21 is $22,164; the amount paid by the City each year
may fluctuate slightly as it adds/deletes talk groups. This Agreement may be
terminated by the County for cause or terminated by the City, with or without
cause, with a minimum of 60 days’ notice. (ESS) Countywide (MWJ)
J. PLANNING, ZONING
& BUILDING
1. Staff recommends
motion to approve: appointment of two members to the Construction
Industry Licensing Board (Board).
|
Appoint |
Seat # |
Requirement |
Term |
Nominated
by |
|
Richard Kaplan |
8 |
Plumbing Contractor |
4/6/21-9/30/24 |
Mayor
Kerner Vice
Mayor Weinroth Commissioner
McKinlay Commissioner
Bernard |
|
Aida Vidal |
13 |
Consumer Representative |
4/6/21-9/30/24 |
Mayor
Kerner Vice
Mayor Weinroth Commissioner
Marino Commissioner
McKinlay Commissioner
Bernard |
SUMMARY:
The Board was
established by Special Act, Laws of Florida, Chapter 67‑1876, as
amended. The
Special Act and,
subsequently, Section 489.131, Florida Statutes sets forth the membership of
the Board, which consists of 15 members. This Board shall be comprised of 15
members as follows: two general contractors, one building contractor, one
residential contractor; one electrical contractor; one plumbing contractor; one
HARV contractor; one roofing contractor; one swimming pool contractor; one
architect; one engineer and one full-time building official employed by a local
government within Palm Beach County, who meets the requirements of the Building
Officials Association of FL; and three consumer representatives. The
Board establishes qualifications and competency of contractors that work within
the County. The Board also provides for the testing and licensing of these
contractors, and is empowered to revoke licenses, and
hear citation appeals. A memorandum was sent to the Board of County
Commissioners on February 12, 2021 requesting support for the two new board
members, no other nominations were received. The Board has 10 out of 15 seats
currently filled and a diversity count of Caucasian: 7 (70%), African-American:
1 (10%), Hispanic: 1 (10%) and Native-American: 1 (10%) making the Board 30%
diverse. The gender ratio (female: male) is 2:8. Richard Kaplan is a Caucasian
male and Aida Vidal is a Hispanic-American female. Staff is addressing the need
to increase diversity within our boards and will continue to encourage this in
an effort to expand the Board’s diversity. Countywide (SF)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to approve: Consultant
Services Authorization (CSA) No. 1 to the Consulting/Professional Services
Utility Distribution & Collection System Engineering Services Contract (Contract) with Holtz Consulting Engineers,
Inc. (Consultant) for the Valve Additions - Phase 1 (Project) for a not to
exceed amount of $200,714.90. SUMMARY: On December 15, 2020, the
Board of County Commissioners approved the Palm Beach County Water Utilities
Department (PBCWUD) Contract (R2020-1897)
with Consultant. CSA No. 1
provides for professional engineering services relating to design and
permitting of the Project. These services include utility locates, construction
plans, permitting and bid support services for the addition of 80 valves on
existing water mains and force mains at critical locations. This Contract was procured under the
requirements of the Equal Business Opportunity Ordinance. On October 2, 2019,
the Goal Setting Committee applied an Affirmative Procurement Initiative (API) of
a minimum mandatory 20% Small Business Enterprise (SBE) subcontracting goal and
an evaluation preference for up to 15 points based upon the relative level of
dollar participation by certified SBE firms were the API applied to the
Contract. The Contract provides for 96% SBE participation, which includes 90%
M/WBE participation, 85% MBE (H), and 5% MBE (A). CSA No. 1 includes 71.7% SBE
participation which includes 71.7% M/WBE participation, 71.7% MBE (H). The
cumulative SBE participation including CSA No. 1 is 71.7% SBE, which includes
71.7% MBE (H). Consultant is a Palm Beach County based company. The Project is included in the PBCWUD FY21
Budget. (PBCWUD Project No. 21-016) Districts 1, 2, 3, 4, 5, & 6
(MJ)
2. Staff recommends
motion to approve: a Consent to Easement Agreement (Easement) between
United States of America, Department of the Army (USADA) and Palm Beach County
(County) on property located across the Herbert Hoover Dike (HHD) in Pahokee. SUMMARY: The proposed Easement (Consent No.
DACW17-9-20-0073) to use the United States Army Corps of Engineers (USACE)
right-of-way is required over the HHD where Palm Beach County Water Utilities
Department (PBCWUD) is proposing to install water and sewer improvements. The
Easement will provide PBCWUD staff access to the HHD to construct, use,
maintain, control, operate and repair these improvements in Pahokee. USACE has
requested to replace the existing Easement (Consent No. DACW17-9-13-0100) to
cover all work necessary to make the connections of the new water and sewer
mains that require approval by the Board of County Commissioners. The terms of
the Easement will be indefinite unless there are any changes with the water or
sewer mains. PBCWUD recommends approval of the Easement. (PBCWUD Project
No.18-056) District 6 (MJ)
3. Staff recommends
motion to accept: a non-standard Utility Easement (Easement) granted by
16490 Innovation, LLC (16490) to Palm Beach County on property located within
Innovation Subdivision, Parcel 1. SUMMARY:
The
proposed Easement is required over lands where Palm Beach County Water
Utilities Department (PBCWUD) owned utilities are proposed to be installed. The
Easement will provide PBCWUD staff access to the property for operation and
maintenance purposes. 16490 has requested modifications to the standard utility
easement language that require approval by the Board of County Commissioners.
The changes include the insertion of two additional paragraphs that state: (1)
Grantor reserves the right to use the easement areas for purposes that do not
necessarily interfere with Grantee’s use of the premises; and (2) Grantor
reserves the right to require the Grantee to relocate the easements at
Grantor’s expense. The process and responsibilities of each of the parties in
relocating any portion of easement and the underlying utilities are also
detailed within the Easement. (PBCWUD Project No.16-544) District 1 (MJ)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to approve: Task
Order No. 1542-06 to Contract (R2019-1542) with Aptim Environmental & Infrastructure,
LLC (APTIM) in an amount not to exceed $161,698.99 providing for sea turtle
monitoring services during the 2021 sea turtle nesting season. SUMMARY:
The Board of County Commissioners approved the contract with APTIM, a Palm
Beach County company, on October 8, 2019 (R2019-1542). Task Order No. 1542-06
authorizes APTIM to manage permit-required sea turtle monitoring activities in
association with the South Lake Worth Inlet Sand Transfer Plant Reconstruction
Project, the Ocean Ridge Shore Protection Project, and the Singer Island Dune
Restoration Project. The task order is funded by tourist development taxes and
is eligible for cost sharing from the Florida Department of Environmental
Protection. The contract requires APTIM to adhere to 20% mandatory Small
Business Enterprise (SBE) subcontracting goal as the Affirmative Procurement
Initiative. APTIM agreed to 25% SBE participation. The subcontractor identified
to perform on this Task Order is an SBE with participation that equates to
96.65% of the Task Order. Districts 1 & 4 (YBH)
2. Staff recommends
motion to approve: the appointment
of one at-large member to the Groundwater and Natural Resources Protection
Board (GNRPB) for a three-year term beginning April 6, 2021 through April 5,
2024.
Seat No. Appoint Seat
Requirement Term Ending Nominated by
7 Elizabeth McNeill Citizen
possessing expertise 4/5/24 Comm.
Bernard
and experience in
managing Mayor
Kerner
a business Comm.
Marino
Vice
Mayor Weinroth
Comm.
Weiss
SUMMARY: The GNRPB
is comprised of seven members as specified in Article 2.G.3.F.3 of the Unified
Land Development Code (ULDC). The membership consists of one professional
engineer, one attorney, one hydrologist or hydrogeologist, one citizen
possessing expertise and experience in managing a business, one biologist or
chemist, one concerned citizen, and one member of an environmental
organization. Ordinance 92-20 and
Article 2.G.3.F.3 of the ULDC requires that Seat No. 7 be filled by a citizen
possessing expertise and experience in managing a business. The GNRPB has six
seats currently filled and diversity count of Caucasian: 4 (66.7%),
African-American: 2 (33.3%), and Hispanic-American: 0 (0.0%). The gender ratio
(female:male) is 3:3. Seat No. 7 nominee is an African-American female. Staff
continues to address the need for increased diversity within our boards and
will continue to encourage expansion of this Board’s diversity. Countywide
(SS)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
3. Staff recommends
motion to:
A) approve State of Florida Department of Environmental
Protection (FDEP) Standard Grant Agreement No. 21PB10 (Agreement) with FDEP for an amount not to exceed $75,000
providing for monitoring of the South Lake Worth Inlet Management Plan
Implementation (Project) beginning July 1, 2020 and expiring December 31, 2023;
B) approve a budget amendment
of $75,000 in the Beach Improvement Fund to recognize the revenue award from
FDEP; and
C) authorize the County Administrator or designee to sign all
future time extensions, task assignments, certifications, and other forms
associated with the Agreement, and any necessary minor amendments that do not
substantially change the scope of work, terms, or conditions of the Agreement.
SUMMARY: The
Agreement provides for reimbursement from FDEP of up to $75,000 for biological
and physical monitoring costs and requires a local match of $75,000, or 50% of
the $150,000 total Project cost. The County’s 50% match for the Project will
come from the Beach Improvement Fund. The Agreement contains an indemnification
provision that differs from that adopted for use by the County under PPM
CW-F-049. Although the language does indicate that each party shall be solely
responsible for the negligent or wrongful acts of its employees and agents,
there is no language that states each party shall indemnify, defend and hold
harmless the other party against actions, claims or damages arising out the
party’s negligence in connection with the Agreement. In accordance with PPM
CW-F-049, the Risk Management Department and the County Attorney’s Office have
reviewed the terms and agreed to the deviations, taking in to consideration the
County’s need to conduct the monitoring work, the amount of the grant award,
County’s current performance of such monitoring work and liability for its
acts, and the non-waiver of sovereign immunity beyond the statutory caps of Section
768.28, Florida Statutes. District 4 (SS)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to:
A) ratify the signature of the Mayor on a
Land and Water Conservation Fund (LWCF) grant application submitted to the
State of Florida Department of Environmental Protection (FDEP) signed on
January 26, 2021, requesting $300,000 for the John Prince Memorial Park Custard
Apple Natural Area Renovation and Expansion Project;
B) authorize the County Administrator or designee to execute the grant agreement and
all future time extensions, task assignments, certifications, standard forms,
or amendments to the Agreement that do not change the terms and conditions of
the agreement if the grant is approved.; and
C) authorize
the Director of the Parks and Recreation
Department to serve as Liaison Agent with FDEP for
this project.
SUMMARY: This grant
application requests $300,000 in LWCF funding for the John Prince Memorial Park
Custard Apple Natural Area Renovation and Expansion Project. Grant
project elements include renovation and expansion of the existing trail
system and boardwalk, new picnic facilities, construction of an ADA compliant
overlook/fishing platform/pier, renovations to the bike trail and upgrades to
the parking. The grant request is for
$300,000 and requires a $300,000 (1:1) match which will be funded from Zone 2
Park Impact Fees. The State’s time frame for this application did not
allow for prior approval by the Board. To meet the grant application deadline,
Mayor Kerner signed the application on behalf of the Board as authorized by the
Palm Beach County Administrative Code, Section 309.00. This code requires that the grant be
presented to the Board for ratification at the next available Board meeting
after signature by the Mayor. If funding is recommended, the County should
receive a grant contract during the summer of 2021 and will have three years to
complete the project with a maximum project period of five years. If
the grant is awarded, and when the project is completed, the Project Agreement
requires a Notice of Limitation of Use to be recorded in public records
limiting the project site to outdoor recreation in perpetuity.
District 3 (AH)
2. Staff recommends
motion to:
A) ratify the signature of the Mayor on an
Emergency Medical Services (EMS) matching grant application submitted to the
State of Florida Department of Health on February 5, 2021, requesting $21,029
for 14 Automated External Defibrillators (AEDs) for Ocean Rescue; and
B) authorize the County Administrator or designee to execute the grant agreement and
all future time extensions, task assignments, certifications, standard forms,
or amendments to the Agreement that do not change the terms and conditions of the
Agreement if the grant is approved.
SUMMARY: This grant application requests $21,029 in
EMS Florida Department of Health funding for the procurement of 14 AEDs. The
existing AEDs are several years old and do not adhere to the latest American
Heart Association guidelines that include CPR feedback on the rescuer’s
compression rate, depth, and breaths. The grant request is for $21,029 and
requires a $7,009 match, which will be funded from the Park Improvement Fund.
The State’s time frame for this application did not allow for prior approval by
the Board. To meet the grant application deadline, Mayor Kerner signed the
application on behalf of the Board as authorized by the Palm Beach County
Administrative Code, Section 309.00. This code requires that the grant be
presented to the Board for ratification at the next available Board meeting
after signature by the Mayor. Countywide (AH)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
P. COOPERATIVE EXTENSION
SERVICE
1. Staff recommends
motion to approve: a revised grant
agreement with the Western Palm Beach County Farm Bureau, Inc. in an amount not
to exceed $25,000 from Agricultural Economic Development Program funds to
assist in conducting the 2021 Palm Beach County Sweet Corn Fiesta. SUMMARY:
The 2021 Palm Beach County Sweet Corn Fiesta will be held on April
25, 2021. This is a revised agreement, to allow for
reimbursement of expenses incurred prior to August 31, 2021. This event
will increase public awareness of local agriculture on a regional and statewide
basis. It provides an opportunity for a local agricultural organization, the
Western Palm Beach County Farm Bureau, to stage an event that will make our
residents more aware of the economic significance of our largest vegetable row
crop in our County’s billion-dollar agricultural industry while bringing in
people from surrounding counties. This is the 21st year for the event. The Palm
Beach County Agricultural Enhancement Council has reviewed the request and met
with representatives of the Western Palm Beach County Farm Bureau. Countywide
(AH)
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to:
A) receive and file grant award 2020-DJ-BX-0220 from the U.S.
Department of Justice (DOJ) Edward Byrne Memorial Justice Assistance Formula
Federal FY20 (County FY21) Direct Grant (JAGD) in the amount of $127,393
beginning October 1, 2019 through September 30, 2023 with $123,571 going to the
Palm Beach County Reentry Program and $3,822 going to the Palm Beach County
Sheriff’s Office (PBSO) ensuring NIBRS
(National Incident-Based Reporting System) compliance pursuant to a special
condition of this grant;
B) approve downward budget amendment of $14,138 in the
Criminal Justice Grant Fund to adjust the budget to reflect the actual grant
award and reduce funding to the Justice Services Grant Fund and PBSO;
C) approve a budget amendment of $13,714 in the Justice
Services Grant Fund to reduce the transfer from the Criminal Justice Grant Fund
and reduce the appropriation budget; and
D) approve a budget amendment of $424 in the Sheriff’s
Grant Fund.
SUMMARY: Palm Beach
County was allocated $127,393 in Federal FY20 (County FY21) funds as part of
the JAG Direct Program (CFDA#16.738) for expenditure during the period October
1, 2019 through September 30, 2023. The Criminal Justice Commission (CJC)
approved recommendations made by the CJC’s Finance Committee to allocate these
funds to the existing Palm Beach County Reentry Program. This award will
provide $123,571 continuation funding to the Reentry Program. The program
provides transitional services to juveniles and adults reentering society from
jail and prison. Pursuant to a special condition of this grant, $3,822 will be
transferred to PBSO to become NIBRS compliant. In 2016, the FBI formally
announced its intention to sunset the Uniform Crime Reporting (UCR) Program’s
traditional Summary Reporting System and replace it with the UCR Program’s
NIBRS by January 1, 2021. The FBI intends for NIBRS to be the law enforcement
crime data reporting standard for the nation. Currently all municipalities and
PBSO report crime under the FBI’s UCR Program to the Florida Department of Law
Enforcement (FDLE) which is designated by the FBI as Florida’s Statistical
Analysis Center. FDLE is currently working on NIBRS compliance requirements to
be promulgated to municipal police departments and sheriff’s offices in
Florida. This award was executed on behalf of the Board by the Executive
Director of the Criminal Justice Commission, in accordance with R2019-1645. No local match is required for this grant. Countywide
(JW)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends
motion to ratify:
A) a FY 2020
Assistance to Firefighters Grant (AFG)
application electronically submitted to the U.S. Department of Homeland
Security’s (DHS) Federal Emergency Management Agency (FEMA) on February 12,
2021, requesting $1,484,815.45 to fund 90% of the purchase of 76 Lifepak
cardiac monitor/defibrillators (version 4), for a term beginning 12 months from
the date of award; and
B) the designation of the County Administrator
or designee to act as the County’s representative for the purpose of
electronically signing and submitting the FY 2020 AFG grant application, including Assurances and Certifications via
the DHS FEMA website.
SUMMARY:
This grant application requests $1,484,815.45 from DHS FEMA for the
purchase of 76 Lifepak cardiac monitor/defibrillators (version 4) which will
replace the department’s obsolete cardiac monitors. The total project cost
identified in the grant application is $1,633,297. The required match for this
grant is $148,481.55 (10% of the federal share), which will be funded from Fire
Rescue’s contingency reserve. If awarded, the grant will provide funding to
replace the current fleet of cardiac monitors that are currently obsolete and
no longer available for repair. The cardiac monitor is an integral piece of
equipment used on most emergencies that Fire Rescue personnel mitigate. The
monitor allows rescue personnel to diagnose and treat patients during medical
emergencies and transfers the information to the patient care reporting system,
which improves efficiency and transmits lifesaving data to the receiving
hospital. Due to the preparation time, submittal deadlines, and BCC meeting
dates, the grant application had to be submitted prior to full Board approval. Countywide (SB)
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to receive and file: a fully executed Exercise of Renewal Option
document extending the term of the Software License and Professional Services
Agreement R2019-0974, dated July 2, 2019 between the Government of the U.S.
Virgin Islands and Palm Beach County by one year to September 30, 2021 for an
annual revenue of $164,000. SUMMARY: The Government of the U.S. Virgin
Islands has a Software License and Professional Services Agreement with Palm
Beach County to host and maintain their Business License Web Application. On
July 2, 2019, the Board of County Commissioners authorized the County Administrator
or designee to exercise the remaining two successive one-year term renewal
options. The Exercise of Renewal Option document has been fully executed on
behalf of the Board of County Commissioners by the Information Systems Services
Chief Information Officer as the authorized designee of the County
Administrator exercising the option for the first one-year extension for the
period of October 1, 2020 to September 30, 2021. Countywide (DB)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES (Cont’d)
2. Staff recommends motion to approve: Task Order #4 to Contract
R2017-0762 with Surdex Corporation in the amount of $250,554 for the
acquisition of aerial imagery and orthophotography production of Palm Beach
County. SUMMARY: The Board of County Commissioners approved the contract
with Surdex Corporation (R2017-0762) to provide professional/consultation services for
Geospatial Services including planimetric mapping, digital
orthophotography, GPS Survey, LIDAR processing and other tasks in support of the County’s
Geographic Information System on a task order basis. Task Order #4 is for the aerial acquisition
and orthophotography production during 2021. The total costs of the project
will be paid over two years and split equally between the Property Appraiser
and Palm Beach County. The SBE goal for this contract is 10%, which was awarded
under the SBE Ordinance. Task Order #4 includes 10% participation. Current
cumulative SBE participation including Task Order #4 is 7.12%. Countywide
(DB)
3. Staff recommends
motion to:
A) approve the terms and conditions of the Apple
Business Manager Agreement, and
B) delegate to the County Administrator
or designee signatory authority on any substantially similar documentation to
establish and maintain technology-based management accounts on behalf of Palm
Beach County, subject to approval from Risk Management and the County Attorney Office.
SUMMARY: A need has been identified to establish accounts to allow Palm Beach
County to better manage our county owned devices. Proper management of these
devices allows the County to better address cybersecurity threats, efficiently
deploy updates, and effectively manage end-user permissions. In light of the critical nature of these
services, Risk Management and the County Attorney Office have approved the
deviations in the agreement with Apple, which include an indemnification
provision in Apple’s favor and a California venue provision for dispute
resolution. As a government entity,
there are no costs associated with these web developer accounts. Delegated authority is being requested to
allow for the creation and management of the accounts on behalf of Palm Beach
County. Countywide (DB)
4. Staff recommends
motion to receive and file: a fully executed letter
exercising the option to extend the term of the Affiliate Connection Agreement
R2014-
0851, dated June 3, 2014 between the Florida LambdaRail, LLC. (FLR) and Palm
Beach County by one year to April 15, 2022 at a cost of $486,729. SUMMARY: This
agreement has a term of four years with the option to extend for four successive
one-year terms upon written notice. On April 2, 2019, the Board of County Commissioners
authorized the County Administrator or designee to exercise the remaining three
successive one-year term renewal options with the Florida LambdaRail, LLC. This
letter has been fully executed on behalf of the Board of County Commissioners
by the Information Systems Services Chief Information Officer as the authorized
designee of the County Administrator exercising the option for the final
one-year extension for the period of April 16, 2021 to April 15, 2022. Countywide
(DB)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends
motion to receive and file: the following Declarations and Emergency Orders (EO) related to COVID-19:
A) EO Number 31 (2020-031), extension of facial
coverings directive, dated December 18, 2020;
B)
Declaration of Continuing
State of Emergency PBC, FL, dated December 18, 2020;
C)
Declaration of Continuing
State of Emergency PBC, FL, dated December 22, 2020;
D)
Declaration of Continuing
State of Emergency PBC, FL, dated December 29, 2020;
E)
Declaration of Continuing
State of Emergency PBC, FL, dated January 7, 2021;
F)
Declaration of Continuing
State of Emergency PBC, FL, dated January 12, 2021;
G) Declaration of Continuing State of Emergency
PBC, FL, dated January 19, 2021 and
H) EO Number 1 (2021-001), extension of facial
coverings directive, dated January 19, 2021
SUMMARY: On March 9, 2020, the Governor issued
Executive Order No. 20-52 declaring a State of Emergency in the State of
Florida based on the on–going risk posed by COVID-19. The County issued a State
of Local Emergency on Friday, March 13, 2020. The local emergency is ongoing
and the declarations of continuing the State of Local Emergency are necessary
to initiate emergent actions taken by the County Administrator to ensure the
health, safety and welfare of the community. With the executed State of
Local Emergency, resources are available through the Coronavirus Aid, Relief,
and Economic Security Act and/or Federal Emergency Management Agency Public
Assistance. Staff are able to purchase equipment, materials, supplies, and open
non-congregate shelters for residents and persons who may be in need of
isolation. Furthermore, Emergency Order 2021-001, the directive on wearing
facial coverings, was also extended an additional 30 days. Countywide
(LDC)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
2. Staff recommends
motion to receive and file: the following Declarations and Emergency Order (EO) related to COVID-19:
A)
Declaration of Continuing
State of Emergency PBC, FL, dated January 26, 2021;
B)
Declaration of Continuing
State of Emergency PBC, FL, dated February 2, 2021;
C)
Declaration of Continuing
State of Emergency PBC, FL, dated February 9, 2021;
D) Declaration of Continuing State of Emergency
PBC, FL, dated February 16, 2021 and
E) EO Number 2 (2021-002), extension of facial
coverings directive, dated February 18, 2021
SUMMARY: On March 9, 2020, the Governor issued
Executive Order No. 20-52 declaring a State of Emergency in the State of
Florida based on the on–going risk posed by COVID-19. The County issued a State
of Local Emergency on Friday, March 13, 2020. The local emergency is ongoing
and the declarations of continuing the State of Local Emergency are necessary
to initiate emergent actions taken by the County Administrator to ensure the
health, safety and welfare of the community. With the executed State of
Local Emergency, resources are available through the Coronavirus Aid, Relief,
and Economic Security Act and or Federal Emergency Management Agency Public
Assistance. Staff are able to purchase equipment, materials, supplies, and open
non-congregate shelters for residents and persons who may be in need of
isolation. Furthermore, Emergency Order 2021-001, the directive on wearing
facial coverings, was also extended an additional 30 days. Countywide
(LDC)
3. Staff recommends
motion to receive and file: an emergency contract for Non-Congregate
Shelter Services with Hotel 1 related to Coronavirus (COVID-19) for the period
of February 1, 2021 through June 30, 2021. SUMMARY:
On March 13, 2020, the President declared the ongoing COVID-19 pandemic of
sufficient severity and magnitude to warrant an emergency declaration for all
states, tribes, territories, and the District of Columbia pursuant to section
501(b) of the Robert T. Stafford Disaster Relief and Emergency Assistance Act,
42 U.S.C. 5121-5207 (the Stafford Act). The Emergency declaration designated
“FEMA-4468-DR-FL” for State, territorial, tribal, and local government entities
and certain private non-profit organizations that are eligible to apply for
Public Assistance (PA). Public
Assistance is a federal grant to aid state and local governments in returning a
disaster area to pre-disaster conditions. On March 31, 2020, the County
requested approval from FEMA through the State of Florida Division of Emergency
Management for non-congregate sheltering and support services. On April 6, 2020, the County was granted
approval from FEMA to conduct emergency non-congregate sheltering activities
under the PA program. As part of the PA program, FEMA would typically fund 75%
of the cost. On February 2, 2021, FEMA
was directed to fully reimburse for all emergency costs at 100%. Reimbursement
will be requested through the PA program and/or the Coronavirus Aid, Relief,
and Economic Security Act Relief Fund. Countywide (MJ)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY (Cont’d)
4. Staff recommends
motion to receive and file: an executed agreement with Florida Power & Light Company (FPL) to
receive $250,000 for the Radiological Emergency Preparedness (REP) Program of
the Division of Emergency Management for the period October 1, 2020, through
September 30, 2022. SUMMARY: FPL
will provide Palm Beach County $250,000 over two years, for the Palm Beach
County Division of Emergency Management REP Program, in accordance with U.S.
Nuclear Regulatory Commission Provision (NRC) 10 CFR Parts 50 and 70, NRC
guidance documents NUREG 0654 and Chapter 252, Florida Statutes. The FPL
agreement will continue to fund an Emergency Management Specialist III position
(pay grade 38) that oversees the REP program, which includes planning,
training, and exercises. The agreement
is renewed every two years, and this year the agreement required additional
time to complete due to extensive revisions necessary for incorporation of updated
standard County contract provisions.
This agreement was executed in accordance with Agenda Item 3X-9 dated
November 20, 2018, which authorized the County Administrator or designee to
execute future agreements with FPL for this purpose. No County match is required. Countywide (LDC)
5. Staff recommends
motion to approve: the first
amendment to contract for Professional Services with Phamatech, Inc.
(R2020-1393) for the period of October 1, 2020 through December 31, 2021, to
provide drug-testing services to indigent defendants on pretrial supervised
release, court ordered for random drug testing for a total not-to-exceed amount
of $58,000 per calendar year. SUMMARY: During a meeting with Phamatech
in November, it was discovered that heroin was not included under opiates in
the 7-panel screen. This amendment
incorporates an 8-panel screen which includes heroin,
bringing the unit rate from $35.00 to $35.75. The
drug screens are utilized by the Pretrial Services program. As part of the MacArthur Safety and Justice
Challenge grant program, funding was allocated to the
Public Safety Department’s Pretrial Services Office for drug testing services
to be provided to indigent defendants. Countywide (SF)
6. Staff recommends
motion to approve: the
first amendment to contract for Emergency Crisis Phone Counseling services with
211 Palm Beach/Treasure Coast, Inc. (211) (R2016-1719) increasing the contract
amount by $4,000 for a new total not to exceed contract amount of $54,000 for
the period October 1, 2020 through September 30, 2021. SUMMARY: The County entered into a contract with 211
in 2016 with a not-to-exceed contract amount of $50,000. The contract is
automatically renewed for increments of one year terms through September 30,
2021. 211 provides immediate telephone crisis intervention services to
victims of violent crime 24 hour per day, 7 days per week through the Violent
Crimes Rape Crisis Helpline. This first amendment adds the ability for 211
calltakers to arrange and pay for transportation for victims of violent crime
at the request of Victim Services staff, through their Lyft, Inc. concierge
program. This added transportation resource is an emergent need due to
dwindling taxi cab availability in the County and extended wait times for
victims. This first amendment also
slightly increases 211’s contract amount, which has not changed since 2016. The
addition of the staff training and resources for transportation related calls,
along with additional call types added since 2016 (calls from inmates who have
been sexually assaulted, DUI Homicide calls and Human Trafficking calls) was
the rationale behind the contract increase.
This increase will not require additional funds to be added to the
Victim Services budget as the Victims of Crime Emergency Support Fund (the
Victim Fund) Resolution (R2020-0928) provides for emergency financial assistance
to victims of crime, their families and their surviving family members, which
includes transportation costs. A maximum of $40,000 from the Victim Fund may
support the Violent Crimes Rape Crisis Helpline. Therefore, the Victim Fund
will be utilized to offset the contract increase. Countywide (JW)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
1. Staff recommends
motion to receive and file: a Cooperative
Agreement with the School Board of Palm Beach County (School District) to
continue classroom instruction for youth in the education program at the
Highridge Family Center for the period July 1, 2020, through June 30, 2022, at
no additional cost to the County. SUMMARY:
The Youth Services Department’s Residential Treatment and Family Counseling
Division is an authorized counselor training facility that provides
comprehensive family services (Program) to prevent children from entering the
Juvenile Justice System. The Program
will continue to serve male and female youth between the ages of 11 and 16 who
are receiving residential treatment for substance abuse, disciplinary issues
and truancy. The School District and the County pledge to develop and support
joint program initiatives that will facilitate the effective and efficient
delivery of services for youth served in the educational Program located at the
Highridge Family Center. On June 5, 2001, Agenda Item No. 3X-2 authorized the
County Administrator or designee to execute standard Cooperative Agreements
with the School District on behalf of the Board of County Commissioners, after
approval of legal sufficiency by the County Attorney’s Office, and within
budgeted allocations. Countywide (HH)
CC. SHERIFF
1. Staff recommends
motion to receive and file: a
Modification #1 to Subgrant Agreement between the Florida Division of Emergency
Management and the Palm Beach County Sheriff’s Office, to extend
the grant period from March 31, 2021 through September 30, 2021. SUMMARY: The Board of County Commissioners accepted this grant for $461,000 on
December 17, 2019 (R2019-1941). This agenda item will extend the grant period
from March 31, 2021 through September 30, 2021.
The Catalog
of Federal Domestic Assistance Number for this program is 97.067 and the
contract number is R0096. Countywide (LDC)
2. Staff recommends
motion to receive and file: a
Modification #1 to Subgrant Agreement between the State of Florida Division of
Emergency Management and the Palm Beach County Sheriff’s Office to
extend the grant period from March 31, 2021 through June 30, 2021. SUMMARY: The Board of County Commissioners accepted this grant for $347,490 on
December 17, 2019 (R2019-1940). This
agenda item will extend the grant period from March 31, 2021 through June 30,
2021. The Catalog of Federal Domestic Assistance Number
for this program is 97.067 and the contract number is R0081. Countywide
(LDC)
3. Staff recommends
motion to:
A) accept
on behalf of the Palm Beach County Sheriff’s Office, a Subgrant Agreement
from the State of Florida Department of Transportation for the Palm Beach
County Sheriff’s Office, Palm Beach County Occupant Protection Program project,
in the amount of $200,000, for the period of February 4, 2021 through September
30, 2021; and
B) approve a budget amendment of $200,000, increasing the Sheriff’s Grants fund.
SUMMARY: On February 4, 2021, the Florida Department of Transportation awarded a
grant to the Palm Beach County Sheriff’s Office in the amount of $200,000 to
support an Occupant Protection Program project in Palm Beach County. Funds will be used to support overtime costs
associated with the project. There is no match requirement associated with this
award. The
Catalog of Federal Domestic Assistance number is 20.616, the project number is
M1HVE-2021-00190, and the DOT contract number is G1U17. Countywide
(LDC)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
4. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office, a contract amendment
between the Palm Beach County Sheriff’s Office and the University of North
Florida Training and Services Institute, Inc., d/b/a Institute of Police
Technology and Management to provide $50,000 in supplemental funding; and
B) approve
a budget amendment of $50,000 in the Sheriff’s Grants Fund.
SUMMARY: The Board of
County Commissioners accepted this grant award for $76,182.33 on November 17,
2020 (R2020-1767). This contract amendment will provide $50,000 in supplemental
funding, to support the Florida
Department of Transportation’s Bicycle Pedestrian Focused Initiative. These funds will be used to pay for
overtime costs associated with the High Visibility Enforcement project. There
is no match requirement associated with this award. The Catalog of Federal Domestic Assistance number
is 20.205, the project number is 433144-1-8404, and the FDOT contract number is G1B36. Countywide (LDC)
5. Staff recommends
motion to:
A) accept on
behalf of the Palm Beach County Sheriff’s Office, a High Intensity Drug
Trafficking Area (HIDTA) Program grant in the amount of $132,496 for the Palm
Beach Narcotics Task Force, for the period of January 1, 2021 through December
31, 2022; and
B) approve a budget amendment
of $132,496 in the Sheriff’s Grant Fund.
SUMMARY: On March 1, 2021,
the Palm Beach County Sheriff’s Office received a grant award from the Office of National
Drug Control Policy in the amount of $132,496 for the period of January 1, 2021
through December 31, 2022. The
funds will be used for investigative overtime and other expenses associated
with the Palm Beach Narcotics Task Force. There is no match
requirement associated with this award. The Catalog of Federal Domestic Assistance number
is 95.001 and the contract
number is G21MI0011A. Countywide (LDC)
6. Staff recommends
motion to:
A) accept
on
behalf of the Palm Beach County Sheriff’s Office, Contract Award Modification
Notice 2 with the U.S. Department of Homeland Security, Transportation Security
Administration (TSA), to provide $21,042 in supplemental funding and to extend
the contract agreement through February 28, 2021; and
B) approve a budget amendment of $21,042
in the Sheriff’s Grants Fund.
SUMMARY: The Board of
County Commissioners (BCC) accepted this grant for $126,249 on August 25, 2020
(R2020-1179) to fund five Canine Teams at the Palm Beach International Airport
(PBIA) through TSA’s National Explosives Detection Canine Team Program (NEDCTP)
for the contract period July 1, 2020 through December 31, 2020. The BCC approved Grant Modification 1 on
March 9, 2021 which provided $21,042 in additional funding to offset the costs
of the five Canine Teams at PBIA and extended the contract period through
January 31, 2021. Grant Modification #2 provides $21,042 in additional funding
and extends the contract period through February 28, 2021. The purpose of the TSA NEDCTP Program is to
provide enhanced security at the Palm Beach International Airport, to promptly
respond to threats and suspected explosive devices which affect air carrier
operations. There is no match requirement associated with this award. No additional positions are needed and no additional
County funds are required. The contract
number is 7OTO2020T9NNCP464. Countywide (LDC)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
DD. OFFICE
OF EQUAL OPPORTUNITY
1. Staff recommends
motion to receive and file: the Addendum to the Memorandum of
Understanding (Addendum) with the U.S. Department of Housing and Urban
Development (HUD) retroactive to February 19, 2021. SUMMARY: The most recent Addendum between the Office of Equal Opportunity
(OEO) and HUD was executed on February 12, 2020 and extended certification
until February 12, 2025 (R2020-0890). The purpose of this Addendum is to ensure
consistency in application by the OEO so that the substantive rights protected
under the County’s ordinance (Chapter15, Article III. – Housing, Places of
Public Accommodation) remain substantially equivalent to those protected by the
Federal Fair Housing Act, as required by 42 U.S.C. §§
3610(f) and 3616. Specifically, the OEO
acknowledged that the County’s fair housing law provides express protections
for both sexual orientation and gender identity. On November 17, 2015,
the Board of County Commissioners delegated authority to the County
Administrator or designee, OEO Director, to sign renewals and extensions of the
MOU with HUD that do not change the scope of work or terms and conditions. Countywide
(DO)
EE.
OFFICE OF COMMUNITY REVITALIZATION
1. Staff recommends
motion to approve:
A) an expenditure of
an additional $15,000 to purchase school supplies and other items for the 2021
Back To School PBC! Drive up event; and
B) the first amendment
to the contract with Spirit of Giving Network, Inc. (Agency)
SUMMARY: The requested
funding of $15,000 is needed to provide additional funding for school
supplies and other items required for the Event. The Event has been scheduled
for July 24, 2021. On January 12, 2021, the Board of County Commissioners
approved a contract with the Agency in an amount not to exceed $100,000 to
assist in the implementation of the Event (R2021-0098). After further review, and given both the
increased number of students served last year and increased cost of the Event,
it was determined that an additional $15,000 will be required. Last year, any
additional supplies or items needed were funded by the Agency but it can no
longer allocate funding for this purpose. The first amendment to the contract
with the Agency increases the contract amount by $15,000 and amends the scope
of work to include the purchase of these additional school supplies and items. District
6 (HH)
APRIL 6, 2021
3. CONSENT
AGENDA APPROVAL
FF.
OFFICE OF EQUAL BUSINESS OPPORTUNITY
1. Staff recommends
motion to approve: the appointment of the following individual to the
Equal Business Opportunity Advisory Committee (EBOAC) for the seat and term
indicated below.
REAPPOINTMENT SEAT # DESIGNATION TERM NOMINATED BY
Clementine Fleuranvil 8 Certified National Organization 4/6/21 – 10/17/24 Mayor Kerner
Of Women in Construction Vice-Mayor Weinroth
Commissioner
Marino
Commissioner
McKinlay
SUMMARY:
The EBOAC is established
pursuant to Section 2-80.28(f) of the Palm Beach County Code. The Committee
consists of 15 members representing one African American business owner
certified as a small business by the County; one Hispanic business owner
certified as a small business by the County; one woman business owner certified
as a small business by the County; one white male business owner certified as a
small business by the County; one business owner domiciled in Palm Beach
County; one representative of a business incubator program; one representative
of the Hispanic business organization; one representative of the National
Association of Women in Construction; one representative of a Women’s Business
Organization; one certified minority contractor; one representative of the
Associated General Contractors of America; one representative of the Small
Business Development Center; one representative of a financial institution that
assists small businesses; one representative of the Black Chamber of Commerce;
and one representative of a professional services organization. The Committee
supports the nomination and a memo was sent to the Board of County
Commissioners on February 9, 2021
requesting approval of the recommendation.
No other nominations were received. The Committee seat terms are for
three years, and the Committee reviews and evaluates the effectiveness of equal
business opportunity programs within County Government. Of the 15 members, the
current diversity count is: African American: 7 (46.0%), Caucasian: 6 (40.0%),
and Hispanic: 2 (14.0%). The gender
ratio (female:male) is: 8:7. The nominee
for appointment is Ms. Clementine Fleuranvil an African-American female to
complete the unexpired term April 6, 2021 through October 15, 2021 and an
additional three-year term October 15, 2021 through October 17, 2024. Countywide
(DB)
* * * * * * * * * * * *
APRIL 6, 2021
4. SPECIAL PRESENTATIONS – 9:30 A.M.
A) Proclamation declaring April 2021 as National County Government Month in
Palm Beach County (District 6)
B) COVID-19
Update by Dr. Alonso and County Staff
* * * * * * * * * * * *
APRIL 6, 2021
A. ENGINEERING
& PUBLIC WORKS
1. Staff recommends motion to adopt: a resolution amending Resolution R2020-1618, which repealed and replaced Resolution R2011-0860, designating certain parcels of land owned by Palm Beach County as road right-of-way for the State Road 7 Extension from Okeechobee Boulevard to 60th Street North (Project). SUMMARY: Adoption of this resolution will update the right-of-way designation for the Project, including an updated legal description associated with the conveyance from the Village of Royal Palm Beach as recorded in Official Record Book 21063, Page 283 within the Plat of La Mancha Two recorded in Plat Book 29, Page 196. District 6 (YBH)
B. ENVIRONMENTAL RESOURCES MANAGEMENT
1. Staff recommends
motion to:
A)
approve a County Deed
to convey 170.592 acres of lands within an unused portion of the State Road 7
(SR 7) right of way (surplus lands) back to the Florida Department of
Transportation (FDOT) in order to facilitate the correction of lands conveyed
in the Quitclaim Deed that was executed by FDOT, in favor of the County, on November
21, 2017 and recorded as OR Book 29681, Page 1692 (Original Quitclaim Deed);
B) accept a Quitclaim Deed from FDOT that conveys
ownership of 183.911 acres of FDOT-owned surplus lands, which are contiguous to
a County-owned natural area, to the County (Replacement Quitclaim Deed); and
C) authorize the Mayor to
execute a Deed of
Conservation Easement (Conservation Easement) for approximately 213.814 acres
of surplus lands, in favor of South Florida Water Management District (SFWMD)
and with third party enforcement rights to U.S. Army Corps of Engineers (USACE)
and U.S. Fish and Wildlife Service (USFWS).
SUMMARY: On December
19, 2017, the Board adopted/approved two County resolutions
(R2017-1949 and R2017-1950), a Memorandum of Agreement with FDOT (R2017-1951,
MOA) and a Joint Participation Agreement with
FDOT (R2017-1952, JPA).
The MOA and JPA were executed by FDOT on January 22, 2018; the JPA was
clarified by FDOT on September 21, 2020 and approved by the County
Administrator on September 25, 2020. These four documents detailed County and
FDOT responsibilities related to the acquisition,
preservation and maintenance of high quality wetlands and uplands within the unused portion of the SR 7 right of way to help
satisfy Everglade snail kite mitigation requirements for the joint SR 7
extension project. In December 2020, the County fulfilled its obligation
to acquire all non-FDOT-owned surplus lands that were contiguous to a
County-owned natural area. In November 2017, a portion of the FDOT-owned
surplus lands were conveyed by FDOT to the County, subject to a reverter clause
requiring that those lands be used solely for conservation purposes as
specified in the deed. Unfortunately, the November 2017 deed inadvertently
included approximately 3.301 acres of surplus land that were not contiguous to
a County-owned natural area, and omitted two areas of FDOT-owned surplus lands
(totaling 16.620 acres) that were contiguous to County-owned natural area. Approval of this agenda item will return
lands to FDOT that were not supposed to be conveyed to the County for Everglade
snail kite mitigation purposes. It also will allow the County to accept title
to all FDOT-owned surplus lands that are contiguous to a County-owned natural
area, subject to a reverter clause requiring that those lands be used solely
for conservation purposes as specified in the deed. A Conservation Easement, in
favor of SFWMD and with third party enforcement rights to USACE and USFWS, will
be placed over approximately 213.814 acres of County-owned surplus lands once
the County Deed and Replacement Quitclaim Deed have been fully-executed and
recorded. The deeds will not be recorded until all County due diligence has
been completed. The Conservation Easement will remain in full force and
effect as a covenant running with the land forever and in perpetuity. There is
no cost to the County. Districts
1, 2 & 6 (SS)
APRIL 6, 2021
5. REGULAR AGENDA
C. ADMINISTRATION
1. Staff recommends
motion to receive and file: Mid-Session Legislative Update for the 2021
Legislative Session. SUMMARY: The Department of Legislative Affairs is
presenting a Mid-Session Legislative update to inform the Board of County
Commissioners of what has transpired during the first month of the 2021
Legislative Session. The update will include the County’s legislative and
appropriation priorities that were approved on September 15, 2020. Countywide
(CK)
2. Staff recommends
motion to approve on preliminary reading and advertise for public hearing on
April 20, 2021: an Ordinance of the Board of County Commissioners of
Palm Beach County, Florida amending Palm Beach County Code, Chapter 2, Article V,
Division 1. – Boards, Commissions, Etc., adding an in-person quorum standard; providing a conflicting provisions clause;
providing severability; providing inclusion in the Code of Laws and Ordinances;
providing captions; and providing for an effective date. SUMMARY: This ordinance will standardize the in-person
quorum requirements for all County-created boards, commissions, committees and
similar entities, including County boards created by Special Act of the Florida
Legislature, as long as the provisions do not conflict with quorum definitions
in State or federal law, rule, regulation or code. Establishing a standard
definition will provide consistency in quorum definitions in County-created
boards. It will also help resolve a
growing problem of achieving in-person quorums that satisfy statutory
requirements. Countywide (RB)
APRIL 6, 2021
5. REGULAR AGENDA
D. AIRPORTS
1. Staff recommends
motion to approve:
A)
Amendment No. 4 to the Construction Manager (CM) at Risk
Contract (Contract) with The Morganti Group, Inc. (MGI) for CM at Risk Services
for Miscellaneous Airport Improvements for Palm Beach County Department of
Airports (Department) in the amount of $438,131 and 175 calendar days for Work
Order SMC 08: Building 846 Uninterrupted Power Supply (UPS) Replacement at Palm
Beach International Airport (PBI); and
B)
a budget transfer of $438,131 in the Airport’s Improvement and Development Fund,
including a transfer from Reserves in the amount of $438,131.
SUMMARY: The CM at Risk
Contract with MGI was approved by the Board on August 20, 2019 (R2019-1221). The
Contract is for two years with three one year renewal options for CM at Risk
Services for Airport Improvements for the Department. MGI is a Danbury, Connecticut, based firm;
however, the work will be directly managed by their southeast regional office
in Palm Beach County. MGI along with
their S/MBE teaming partner Cooper Construction Management and Consulting, Inc.
(Cooper), were one of two firms selected to provide project management and
construction supervision services. The contract value to date is
$5,340,927.24. Approval of Amendment No.
4 in the amount of $438,131 and 175 calendar days will enable MGI to complete
Work Order SMC 08: Building 846 UPS Replacement at PBI. This project includes
the replacement of the UPS equipment that supports the Department’s employee
computer network and several critical systems for PBI. The project was
presented to the Goal Setting Committee on October 7, 2020 and due to the
limited availability, the Committee established an Affirmative Procurement
Initiative of price preference for Small Business Enterprise contractors if
their bid is within 10% of the lowest non-small business bid. The S/M/WBE subcontracting participation on
this work order is 0%. The current
cumulative S/M/WBE participation for all work orders to-date under this
contract is 39.5%. MGI’s S/MBE teaming partner, Cooper, will
provide 14.9% of the Construction Management Fees. Pursuant to changes to
Chapter 332, Florida Statutes, effective October 1, 2020, a governing body of a
commercial service airport may not approve purchases of contractual services in
excess of the Category Five threshold amount of $325,000 provided in Section
287.017, Florida Statutes, on a consent agenda. This amendment exceeds the
threshold amount and must be approved on the regular agenda. Countywide (AH)
APRIL 6, 2021
5. REGULAR AGENDA
E. FACILITIES
DEVELOPMENT AND OPERATIONS
1. Staff recommends
motion to receive and file: a nine-month status report on operations of
the Lewis Center Annex at 673 Fairgrounds Road in unincorporated West Palm
Beach. SUMMARY: On February 25,
2020, the Board of County Commissioners (Board) approved the Sheltering and
Housing Strategy Annex to Leading the Way Home – Palm Beach County’s Plan to
End the Cycle of Homelessness. A key
component of that strategy was to expand shelter and housing opportunities
until the future opening of Homeless Resource Center 2 in the western Lake
Worth Beach/Palm Springs area. To accomplish this strategy the Board approved
of temporarily repurposing a portion of the 17-acre County-owned property at
673 Fairgrounds Road that was formerly used as a correctional facility into an
emergency shelter providing up to 125 beds for individuals and couples
experiencing homelessness. At that time, and in response to community concern,
the Board committed to receive a status report of the facility following nine
months of operations. The facility commenced operations on July 6, 2020, and
the April 6, 2021 Board meeting will coincide with the ninth month of
operations. This agenda item serves to fulfill the commitment for the
nine-month status report. (FDO) District 6/Countywide (LDC)
F. WATER UTILITIES
1. Staff recommends
motion to approve on preliminary reading and to advertise for Public Hearing on
April 20, 2021 at 9:30 a.m.: an Ordinance of the Board of County
Commissioners of Palm Beach County, Florida, repealing and replacing Ordinance
No. 07-003, as amended; providing for a schedule of rates, fees, and charges
for potable water, wastewater, and reclaimed water services; providing for
authorization of annual indexing; providing for inclusion in the Palm Beach
County Water Utilities Department’s (PBCWUD) Uniform Policies and Procedures
Manual; providing for repeal of laws in conflict; providing for severability;
providing for captions; and providing for an effective date. SUMMARY: This ordinance establishes
uniform rates for potable water, wastewater and reclaimed water service that
will be provided to customers. The recommended rates are set forth in EXHIBIT
“A”. EXHIBIT “A” sets forth replacement
sections 6.1.1, 6.1.2, 6.3.1, 6.3.2, 6.5.3, 6.6.1, 6.6.2, and 6.6.3 of Chapter
6 of the PBCWUD’s Uniform Policies and Procedures Manual and includes changes
to connection fees, guaranteed revenue fees, and monthly customer fees, among
other changes. The Western Region Fees
contained in Section 6.6.3 are no longer effective as of May 1, 2021, at which
time Western Region customers will be billed on the basis of rates, fees and
charges set forth in sections 6.6.1 and 6.6.2. Rates must be legally
justifiable and each class (Single Family Residential, Multi-Family Residential
and Non-Residential) must pay their fair share of costs. This rate study,
conducted by Environmental Financial Group, is intended to be revenue neutral
for base facility and commodity fees.
Most Single Family Residential customers in the Eastern Region who
utilize above 6,000 gallons per month can expect to see their bills
decrease. All Single Family Residential
customers in the Western Region can expect to see their bills decrease. Likewise,
all Multi-Family Residential customers (condominiums, apartments, duplexes
etc.) in the Eastern and Western Regions can expect to see their bills decrease. The analysis concluded that Non-Residential
customers should be carrying more of the cost.
Most low usage Non-Residential customers, regardless of meter size, are
seeing an increase while some higher usage customers, particularly in the
Western Region will see significant savings.
Connection fees are increasing, these fees are not annually indexed and
have not changed in over ten years. Guaranteed revenues, base facility and
commodity fees will be indexed annually beginning October 1, 2021 based on
three-fourths of the change in the U.S. Consumer Price Index, Water and Sewer
Maintenance in accordance with the existing ordinance. Countywide (MJ)
* * * * * * * * * * * *
APRIL 6, 2021
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
APRIL 6, 2021
A. ADMINISTRATION
COMMENTS
1. Staff recommends
motion to receive and file: the
updated Board Directive Reports which include in process and completed board
directive items. SUMMARY: At the February 6, 2018 Board of County
Commissioners Meeting, direction was given to the County Administrator to
submit monthly a status report of the board directives. The report categorizes:
1) In Process Items and 2) Completed Items. The report
continues to be updated on an on-going basis. Countywide (DN)
B. COUNTY ATTORNEY
APRIL 6, 2021
District 1 – COMMISSIONER MARIA G. MARINO
Request
for off-site Proclamation declaring April 18-24, 2021 as National Crime
Victims’ Rights Week in Palm Beach County
District 2 – COMMISSIONER GREGG K. WEISS
Request
for off-site Proclamation declaring April 2021 as Water Conservation Month in
Palm Beach County
District 3 – COMMISSIONER DAVE KERNER
Request
for off-site Certificate of Appreciation Presented to Laura Corry SFWMD
Principal Regional Representative
District 4 – COMMISSIONER ROBERT S. WEINROTH
District 5 - COMMISSIONER MARIA SACHS
Request
for off-site Proclamation declaring April 2021 as Child Abuse Prevention Month
in Palm Beach County
Request
for off-site Proclamation declaring May 2-8, 2021 as National Tourism Week in
Palm Beach County
Request
for off-site Proclamation honoring the life of Coach Howard Schnellenberger
District 6 - COMMISSIONER MELISSA MCKINLAY
Request
for off-site Proclamation declaring April 2021 as National County Government
Month in Palm Beach County
Request
for off-site Proclamation declaring April 9, 2021 as The Lord’s Place SleepIN
for SleepOUT Homelessness Awareness Day in Palm Beach County
Request
for off-site Proclamation declaring April 2021 as Second Chance Month in Palm
Beach County
District 7 – COMMISSIONER MACK BERNARD
APRIL 6, 2021
9. MATTERS BY THE PUBLIC – 2:00 P.M.
* * * * * * * * * * * *
APRIL 6, 2021
10. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."