July 13, 2021
9:30am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
JULY 13, 2021
PAGE ITEM
15 3C-11 DELETED FOR FURTHER STAFF REVIEW (Eng)
45 3X-4 REVISED SUMMARY: The EMS County Grant (CSFA #64.005) is an
annual grant provided to Palm Beach County from the Florida Bureau of EMS, to
improve and expand the EMS system. The
funds are used to purchase EMS equipment which is distributed to EMS providers
and other agencies that are eligible for EMS grant funding. On November 19,
2019, R2019-1801 May 4, 2021, R2021-0601 authorized the County
Administrator to sign the FY2019-2020 FY2020-2021 annual EMS
county grant application. No county matching funds are required for this grant.
(Public Safety)
62 6G-1 REVISED MOTION AND SUMMARY: Staff
requests board direction: regarding developing and implementing a re-certification
program to evaluate the safety of for certain tall and large
scale building types in Palm Beach County. SUMMARY: Due to the
devastating event that took place on June 24, 2021 at Surfside Condominiums
Champlain Towers located in Miami, Surfside, Florida, the
Palm Beach County Building Division is seeking direction from the Board of
County Commissioners regarding developing and implementing a re-certification
program to evaluate the safety of for certain tall and large scale
building types in Palm Beach County. While the County has existing unsafe
building abatement regulations in Section 116 of the Palm Beach County Local
Amendments to the Florida Building Code, there is currently no requirement for
There is currently no program of periodic re-evaluation of buildings
to evaluate their ongoing safety. in
place except as exists in the County’s unsafe building abatement regulations in
Section 116 of Chapter 1 of the Florida Building Code (attached). These
provisions require Under the existing unsafe structure provisions, the
Building Division relies primary on reported concerns from residents and
property owners to determine when to initiate an investigation into
potentially unsafe buildings, structures, equipment, or service systems. to
contact us to investigate concerns in structures and service systems. (PZB)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the preliminary addition/deletion sheet
distributed to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
JULY 13, 2021
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Pages 10-50)
4. SPECIAL
PRESENTATIONS (Page 51)
5. PUBLIC HEARINGS - 9:30 A.M. (Pages 52)
6. REGULAR AGENDA (Pages 53-64)
7. BOARD OF COUNTY COMMISSIONERS SITTING AS
THE ENVIRONMENTAL CONTROL BOARD (Page 65)
8. BOARD OF COUNTY COMMISSIONERS SITTING AS
THE CHILD CARE FACILITIES BOARD (Page 66)
9. BOARD APPOINTMENTS (Page 67)
10. STAFF COMMENTS (Page 68)
11. BCC COMMENTS (Pages 69-70)
12. MATTERS BY THE PUBLIC – 2:00 P.M. (Page 71)
13. ADJOURNMENT (Page 72)
* * * * * * * * * * *
JULY 13, 2021
CONSENT AGENDA
A. ADMINISTRATION
Page 10
3A-1 Resolution adopting the non-legally binding
International Holocaust Remembrance Alliance Working Definition of Antisemitism
B. CLERK OF THE CIRCUIT COURT & COMPTROLLER
Page 10
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Change
orders, work task orders, minor contracts, final payments, etc.
Page 11
3B-5 Sufficiency
report of County Official Bonds
C. ENGINEERING & PUBLIC WORKS
Page 11
3C-1 Contracts
with three companies for concrete and pathway construction
Page 12
3C-2 Public Facilities Agreement with Minto PBLH,
LLC and Seminole Improvement District for conveyance of right-of-way on 60th
Street North from Little Gator Lane to Seminole Pratt Whitney Road and Seminole
Pratt Whitney Road to 140th Avenue North
3C-3 Contract with Municipal Contractors, Inc. for
the Clint Moore Road at Jog Road Intersection Improvements project
3C-4 Contract with Municipal Contractors, Inc. for
the Hypoluxo Road and Jog Road Intersection Improvements project
Page 13
3C-5 Contract with Municipal Contractors, Inc. for
the Gateway Boulevard and Military Trail Intersection Improvements project
3C-6 Receive and file agreement with Florida Power
& Light for lighting facilities at the intersection of Acme Dairy Road and
Meadow Lake Drive
3C-7 Receive and file report of plat recordations
from October 1, 2020 through March 31, 2021
Page 14
3C-8 Delivery order to contract with Hinterland
Group, Inc. for drainage repair on Woolbright Road from Seacrest Boulevard to
the FEC railroad
3C-9 Contract with two companies for construction
engineering inspections professional services
Page 15
3C-10 Receive and file interlocal agreement with the
City of Boca Raton for the Palmetto Park Road from SW 7th Avenue to
SW 5th Avenue project
3C-11 Resolution
dedicating the Loxahatchee River Road Bridge to Office Thomas Francis Broedell
JULY 13, 2021
TABLE OF CONTENTS
CONSENT AGENDA
D. COUNTY ATTORNEY
Page 16
3D-1 Amendment
to contract with Manson Bolves Donadson Varn, P.A. for professional legal
services
3D-2 Settlement
agreement with Maria Campa
E. COMMUNITY SERVICES
Page 17
3E-1 Reappointment to the Palm Beach County HIV
Comprehensive AIDS Resources Emergency Council
F. AIRPORTS
Page 17
3F-1 Receive
and file modification to Other Transaction Agreement with the United States of
America, acting through the Transportation Security Administration, extending
the reimbursement period for electric utility charges for use of security
checkpoints
Page 18
3F-2 Amendment
to contract with Lebolo Construction Management, Inc. for miscellaneous airport
improvements
3F-3 Amendment
to contract with Turner Construction Company for airport improvements
Page 19
3F-4 Amendment
to agreement with ABM Parking Services, Inc. extending the term one year
Page 20
3F-5 Receive
and file award modification to Other Transaction Agreement with the
Transportation Security Administration for law enforcement services at Palm
Beach International Airport
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 21
3G-1 Settlement
offer for full satisfaction of a code enforcement lien against Smigiel Partners
VII Ltd.
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 21
3H-1 Receive and file standard license agreement
with Kast Construction Company, LLC for installation of a dust screen at the
Government Center Parking Garage
Page 22
3H-2 Vehicle and equipment parts management and
supply agreement with Genuine Parts Company for integrated inventory management
services
Page 23
3H-3 Contract with J.I.J. Construction Corp. for
minor construction services
JULY 13, 2021
TABLE OF CONTENTS
CONSENT AGENDA
H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)
Page 24
3H-4 Contracts
with two companies for painting and weatherproofing services
Page 25
3H-5 Work order to contract with Hi-Tech Roofing
& Sheetmetal, Inc. for the Emergency Operations Center Roof Replacement
project
Page 26
3H-6 Receive and file change order to contract
with Rosso Site Development, Inc. for the John Prince Park Campground – Phase
II Infrastructure & Bathhouse project
Page 27
3H-7 Work order to contract with D.A.C. Air
Conditioning Corp. for the Water Utilities Department, Water Treatment Plant #3
– Exhaust Fans Replacement project
Page 28
3H-8 Consultant Services Authorization to contract
with Alan Gerwig & Associates, Inc. for the Water Utilities Department
Shade Structures at the Central Region Operation Complex and Water Treatment
Plant #9 project
3H-9 Utility Easement Agreement in favor of
Florida Power & Light for underground electrical services and an above
ground pad-mounted transform to service the Palm Tran South County Facility
Page 29
3H-10 Utility Easement Agreement in favor of Florida
Power & Light for underground electrical services and an above ground
pad-mounted transfer to service the Loggerhead Marine Life Center
3H-11 Utility Easement Agreement in favor of Florida
Power & Light for underground electrical services and an above ground
pad-mounted transfer to service the Lake Village at the Glades shelter in
Pahokee
Page 30
3H-12 Contract with Verdex Construction LLC for the
Mosquito Control Division Compound project
Page 31
3H-13 Amendment to use agreement with the Palm Beach
County Sheriff’s Office for use of a boat slip at DuBois Park and Phil Foster
Park
I. HOUSING AND ECONOMIC DEVELOPMENT
Page 31
3I-1 Transfer of Impact Fee Affordable Housing
Assistance Program award from Autumn Ridge, LLC to Autumn Ridge Apartments Ltd.
Page 32
3I-2 Budget documents for water projects in the
Town of Lake Clarke Shores and the Pahokee Gymnasium Project
JULY 13, 2021
TABLE OF CONTENTS
CONSENT AGENDA
J. PLANNING, ZONING & BUILDING
Page 33
3J-1 Appointments
to the Historic Resources Review Board
K. WATER UTILITIES
Page 34
3K-1 Work authorization to contract with
Hinterland Group, Inc. for the gravity main and rehabilitation project
3K-2 Contract with TLC Diversified, Inc. for the
improvements to master repump station 9-North project
Page 35
3K-3 Receive and file standard potable water and
wastewater development agreements and change order with All Webbs Enterprises,
Inc. for the Water Treatment Plant Nos. 2, 3, 8 &9 System-Wide Well
Improvement project
Page 36
3K-4 Work authorization to contract with Cardinal
Contractors, Inc. for the Water Treatment Plant No. 3 and SROC Electrical
Improvements projects
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 36
3L-1 Receive and file amendment to agreement with
the State of Florida Department of Environmental Protection for the South
Jupiter Hurricane Irma Recovery project
Page 37
3L-2 Receive and file amendment to lease
agreement with the City of Lake Worth Board for management of the
Jewell/Steinhardt Cove Living Shoreline
3L-3 Receive and file amendment to grant
agreement with the State of Florida Department of Environmental Protection for
the Royal Palm Beach Pines Trail System project
Page 38
3L-4 Receive and file amendment to agreement with
the State of Florida Department of Environmental Protection for the Ocean Ridge
Shore Protection Project extending the agreement from September 2020 to
December 2022 for monitoring
3L-5 Receive and file amendment to agreement with
the State of Florida Department of Environmental Protection for the Ocean Ridge
Shore Protection Project extending the agreement from December 2020 to December
2022 for planning
Page 39
3L-6 Interlocal agreement with the Town of
Jupiter for the North County Comprehensive Shore Protection project
Page 40
3L-7 Contracts with three companies for Palm
Beach County Inshore Annual Construction
JULY 13, 2021
TABLE OF CONTENTS
CONSENT AGENDA
M. PARKS & RECREATION
Page 41
3M-1 Agreement with the Loxahatchee Battlefield
Preservationists, Inc. for use of the Loxahatchee River Battlefield Park
Page 42
3M-2 Receive and file Independent Contractor
Agreements and Independent Contractor Termination letters
N. LIBRARY
Page 43
3N-1 Budget amendment to reconcile the State Aid
to Libraries Grant Budget
P. COOPERATIVE EXTENSION SERVICE
Page 43
3P-1 Donation
from the Friends of the Mounts Botanical Garden, Inc. to fund Nature POP!
X. PUBLIC SAFETY
Page 44
3X-1 Ratify the signature of the Mayor on State
E911 Board Grant Program application for 911 Call Handling Equipment for the
Florida Highway Patrol Lake Worth Regional Communications Center
3X-2 Contract with Dr. Linda Gregard, DVM PLLC
for relief veterinary services at the main shelter
Page 45
3X-3 Contract with Tri-County Humane Society,
Inc. for spaying/neutering at risk cats
3X-4 Receive and file Emergency Medical Services
award letter from the State of Florida Department of Health, Bureau of EMS to
improve and expand the EMS system
Page 46
3X-5 Contracts/Interlocal agreements with three
agencies to provide Adult Reentry Services
Page 47
3X-6 Receive and file amendment to contract with
the State of Florida, Department of Health to continue services for victims of
sexual assault
3X-7 Release and settlement agreement to Palm
Beach County from AT&T
CC. INTERNAL AUDIT
Page 48
3CC-1 Receive and file audit reports for the Public Safety Department and
the Engineering and Public Works Department
JULY 13, 2021
TABLE OF CONTENTS
CONSENT AGENDA
DD. TOURIST DEVELOPMENT
COUNCIL
Page 48
3DD-1 Receive and file grant agreement managed by the Palm Beach County
Sports Commission, Inc. for the promotion of the South Florida Collegiate
Baseball League
Page 49
3DD-2 Receive and file two grant agreements managed by the Palm Beach
County Sports Commission, Inc. for the promotion of the Delray Beach ITF
Championships and the Palm Beaches Spartan Sprint Weekend
3DD-3 Receive and file grant agreement managed by the Palm Beach County
Sports Commission, Inc. for the promotion of the USTA Boys 18s and 16s National
Clay Court Championships
EE. OFFICE OF EQUAL BUSINESS OPPORTUNITY
Page 50
3EE-1 Submission of grant application for a U.S. Small Business Administration
Office of Entrepreneurial Development Community Navigator Pilot Program for
small business recovery and resiliency
SPECIAL PRESENTATIONS
Page 51
4A COVID-19 Update by Dr. Alonso and County
Staff
PUBLIC HEARINGS – 9:30 A.M.
A. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 52
5A-1 Approval
of the use of the Uniform Method of collecting non ad valorem special
assessments
JULY 13, 2021
TABLE OF CONTENTS
REGULAR AGENDA
A. FACILITIES DEVELOPMENT AND OPERATIONS
Page 53
6A-1 Concessionaire lease agreement with GC
Ventures FL, LLC for the Okee Grill at the Okeeheelee Golf Course
Page 54
6A-2 Resolution extending the lease agreement
with Pero Family Farms, LLC for two years
B. AIRPORTS
Page 55
6B-1 Contract with J.W. Cheatham, LLC for the
Wallis Road Phase 2 project at Palm Beach International Airport
C. HOUSING AND ECONOMIC DEVELOPMENT
Page 56
6C-1 Resolution approving the Palm Beach County
Action Plan for Fiscal Year 2021-2022
Page 57
6C-2 CDBG funding to the Town of Lake Clarke
Shores for construction of sanitary sewer improvements
Page 58
6C-3 Impact Fee Affordable Housing Assistance
Program award to Community Land Trust of Palm Beach County for the 127 South F
Street project
Page 59
6C-4 Revisions to the Job Growth Incentive Fund
Program
D. PALM TRAN
Page 60
6D-1 Resolution authorizing submittal of grant
application with the Florida Commission for the Transportation Disadvantaged to
provide Palm Tran Connection Service trips
Page 61
6D-2 Agreement
with Trapeze Group for PASS Mobile Application software
E.
ENVIRONMENTAL RESOURCES MANAGEMENT
Page 61
6E-1 Resolution
approving the 2021 Lake Worth Lagoon Management Plan
F.
ADMINISTRATION
Page 62
6F-1 Receive
and file the 2021 State Legislative Session final report
JULY 13, 2021
TABLE OF CONTENTS
REGULAR AGENDA
G.
PLANNING, ZONING & BUILDING
Page 62
6G-1 Board direction regarding a re-certification
program for certain tall and large scale building types in Palm Beach County
H.
OFFICE OF FINANCIAL MANAGEMENT AND BUDGET
Page 63
6H-1 Receive
and file the American Rescue Plan Act certification
Page 64
6H-2 Proposed
not-to-exceed millage rates for the FY 2022 budget
BOARD OF COUNTY COMMISSIONERS SITTING AS THE
ENVIRONMENTAL CONTROL BOARD
Page 65
7A-1 Reappointments
to the Environmental Control Hearing Board
BOARD OF
COUNTY COMMISSIONERS SITTING AS THE CHILD CARE FACILITIES BOARD
Page 66
8A-1 Appointment to the Child
Care Advisory Council
BOARD
APPOINTMENTS (Page 67)
STAFF COMMENTS
Page 68
10A-1 Receive and file board directives report
COMMISSIONER COMMENTS (Pages 69-70)
MATTERS BY THE PUBLIC –
2:00 P.M. (Page 71)
ADJOURNMENT (Page 72)
JULY 13, 2021
A. ADMINISTRATION
1. Staff recommends
motion to adopt:
a resolution adopting the non-legally binding International Holocaust
Remembrance Alliance (IHRA) Working Definition of Antisemitism and ensuring
that the IHRA working definition of Antisemitism is available as an educational
resource for local law enforcement and other government agencies. SUMMARY: Florida
has seen a 40% increase in Anti-Semitic incidents in 2020, with the largest
increases in Miami-Dade, Broward, and Palm Beach Counties. Antisemitism,
including harassment on the basis of actual or perceived Jewish origin,
ancestry, ethnicity, identity, affiliation, or faith, continues to be a problem
in American society. Jews remain a targeted minority in the United States and
are the most likely of all religious groups to be victimized by incidents of
hate. Palm Beach County seeks to adopt the IHRA Working Definition of
Antisemitism and ensure it is available as a resource for local law enforcement
and other government agencies responsible for addressing Antisemitism and other
forms of discrimination. Countywide (AH)
B. CLERK
OF THE CIRCUIT COURT & COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Date Meeting Type
May
4, 2021 Regular
May
25, 2021 Workshop
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
4. Staff recommends
motion to receive and file: change
orders, work task orders, minor contracts, final payments and other items
approved by the Contract Review Committee and by the department heads for the
Engineering Department; Facilities Development and Operations; Water Utilities
Department; Environmental Resources Department; and the Department of Airports
during June, July, August, September, October, November and December of 2020. Countywide
(DB)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
B. CLERK
OF THE CIRCUIT COURT & COMPTROLLER (Cont’d)
5. Staff recommends
motion to:
A) review for sufficiency Report of County Officials
Bonds dated June 2021, and
B) receive and file Report of County
Officials Bonds dated June 2021.
SUMMARY: Ordinance No. 98-51 sets the various bond
amounts for specified county officers and provides for examination of the
sufficiency of all the bonds at the regular meeting of the Board of County
Commissioners in January and June of each year. Countywide (DB)
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve:
A) an annual small concrete and pathway
construction contract with Almazan Construction, LLC (ACL) in an amount not to
exceed $3,000,000;
B) an annual small concrete and pathway
construction contract with West Construction, Inc. (WCI) in an amount not to
exceed $3,000,000; and
C) an annual small concrete and pathway
construction contract with All Paving, Inc. (API) in an amount not to exceed
$3,000,000.
SUMMARY: Approval of these contracts will
provide the annual construction services necessary for small concrete and
pathway construction tasks on an as needed basis throughout Palm Beach County
(County). The Affirmative Procurement Initiative selected for these contracts
on August 5, 2020 by the Goal Setting Committee is a 20% minimum mandatory
Small Business Enterprise (SBE) participation. ACL contractually agreed to 98%
SBE participation. WCI contractually agreed to 20% SBE participation. API
contractually agreed to 86% SBE participation. ACL, WCI and API were the lowest
responsive bidders of six. These contracts will be in effect for 36 months from
the date of approval by the Board of County Commissioners. ACL, WCI and API are all County based and
certified SBE companies. Countywide (YBH)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
2. Staff recommends
motion to approve: a Public Facilities Agreement (Agreement)
with Minto PBLH, LLC (Minto) and Seminole Improvement District (SID) for the
conveyance of 100’ of right-of-way, temporary construction easements and road
drainage easements for 60th Street North from Little Gator Lane to
Seminole Pratt Whitney Road, and from Seminole Pratt Whitney Road to 140th
Avenue North (60th Street ROW).
SUMMARY: Approval of this Agreement enables Minto to
convey the 60th Street ROW to Palm Beach County (County) in
accordance with development order R2014-1646 that was adopted by the County on
October 29, 2014. The Minto development was incorporated as the City of
Westlake after development order R2014-1646 was adopted by the County. The
Agreement allows Minto to convey 100’ of right-of-way, temporary construction
easements and public road drainage easements, through the development’s
internal drainage system, to provide legal positive outfall for stormwater
runoff from the future extension of 60th Street North. SID is an
independent special district responsible for irrigation and drainage of lands
owned by Minto, and has easements and facilities within the 60th
Street ROW that will require future removal or relocation. District 6
(YBH)
3. Staff recommends
motion to approve: a contract with Municipal Contractors, Inc.
(MCI) in the amount of $894,568.50 for the construction of the Clint Moore Road
at Jog Road Intersection Improvements (Project). SUMMARY: Approval of this contract will provide the
construction services necessary to add a third through lane in the westbound
direction on Clint Moore Road at Jog Road. The Affirmative Procurement
Initiative selected for this contract on August 5, 2020 by the Goal Setting
Committee is a 20% minimum mandatory Small Business Enterprise (SBE)
participation. MCI contractually agreed to 82.4% SBE participation. MCI was the
lowest responsive bidder of eight. The contract time for the Project is 150
calendar days. MCI is a Palm Beach
County based company and a certified SBE company. This Project is included in the Five-Year Road Program. District
4 (YBH)
4. Staff recommends
motion to approve: a contract with Municipal Contractors, Inc.
(MCI) in the amount of $1,913,198.65 for the construction of the Hypoluxo Road
and Jog Road Intersection Improvements (Project). SUMMARY: Approval of this contract will authorize the
construction services necessary to add a third through lane in the east and
west bound directions on Hypoluxo Road. The Affirmative Procurement Initiative
selected for this contract on January 20, 2021 by the Goal Setting Committee is
a 5% minimum mandatory Small Business Enterprise (SBE) participation. MCI
contractually agreed to 51.57% SBE participation. MCI was the lowest responsive
bidder of nine after the local preference was applied. The contract time for
the Project is 270 calendar days. MCI
is a Palm Beach County based company and a certified SBE company. This Project is included in the Five-Year
Road Program. District 3 (YBH)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
5. Staff recommends
motion to approve: a contract
with Municipal Contractors, Inc. (MCI) in the amount of $1,360,995 for the
construction of the Gateway Boulevard and Military Trail Intersection
Improvements (Project). SUMMARY: Approval of this contract will
authorize the construction services necessary to add a second southbound left
turn lane and a new dedicated northbound right turn lane. The Affirmative
Procurement Initiative selected for this contract on January 20, 2021 by the
Goal Setting Committee is a 15% minimum mandatory Small Business Enterprise
(SBE) participation. MCI contractually agreed to 54% SBE participation. MCI was
the lowest responsive bidder of six after the local preference was applied. The
contract time for the Project is 240 calendar days. MCI is a Palm Beach County based company and a certified SBE company. This Project is included in the Five-Year
Road Program. District 3 (YBH)
6. Staff recommends
motion to receive and file:
A) a premium lighting agreement with Florida
Power & Light Company (FPL) for the installation of two premium lighting
facilities at the intersection of Acme Dairy Road and Meadow Lake Drive; and
B) a street lighting agreement with FPL for
the removal of two lighting facilities, to be replaced by the premium lighting
facilities referred to above, at the intersection of Acme Dairy Road and Meadow
Lake Drive.
SUMMARY: In
accordance with Countywide PPM CW-O-051, all delegated contracts, agreements,
and grants must be submitted by the initiating Department as a receive and file
agenda item. These agreements were executed by the County Engineer on March 8,
2021, per Resolution R2020-0990. District 5 (YBH)
7. Staff recommends
motion to receive and file: a report of plat
recordations from October 1, 2020 through March 31, 2021. SUMMARY: This
report is a bi-annual summary of subdivision plats recorded during the fiscal
quarters since the previous report. There were 14 plats recorded during this
period. This report is required by the Department of Engineering and Public
Works Policies and Procedures Manual Item No. EL-O-2618, governing
administrative approval of plats by the County Engineer. Countywide
(YBH)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
8. Staff recommends
motion to approve: Delivery Order 17058C-110 in the amount of $276,000 for the storm drainage
repairs on Woolbright Road from Seacrest Boulevard to the FEC railroad
utilizing Palm Beach County’s annual “Crews with Equipment, Rental of” term
contract 17-058C (Contract) with Hinterland Group, Inc. (Hinterland). SUMMARY: Approval of this delivery
order will allow the contractual services necessary to construct the repairs as
part of resurfacing Woolbright Road from Congress Avenue to Federal Highway
(Project). The proposed work consists of the placement of cured-in-place pipe
lining to repair the integrity of the existing storm drainage pipe system. This
delivery order utilizes an existing purchasing contract. The Contract was
solicited by the Purchasing Department on June 1, 2017, prior to the effective
date of the Equal Business Opportunity Ordinance and pursuant to the Small
Business Enterprise (SBE) Ordinance at the time. On August 15, 2017, the Board
of County Commissioners approved the Contract with Hinterland to provide crews
with equipment and materials for countywide drainage projects. The Contract was
last renewed on September 1, 2020. Hinterland proposed 15% SBE participation
for the Contract and 100% SBE participation for this delivery order. Hinterland
has achieved 100% SBE participation for all delivery orders performed under
this Contract for a total amount of $5 million to date. Hinterland is a Palm
Beach County based company and an SBE company. The proposed work is needed
prior to performing the Project. The Project is included in the
infrastructure sales tax. District
7 (YBH)
9. Staff recommends motion
to approve:
A) an annual Construction Engineering Inspection
(CEI) professional services contract with Mehta and Associates, Inc. (MAI); and
B) an annual CEI
professional services contract
with New Millennium Engineering, Inc. (NME).
SUMMARY: Approval of these contracts will provide the professional services necessary for CEI services throughout Palm Beach County on a work task order basis. The contract period for these contracts is 36 months from the date of approval by the Board of County Commissioners. The Affirmative Procurement Initiatives selected for these contracts on November 6, 2019, by the Goal Setting Committee are a 20% minimum mandatory Small Business Enterprise (SBE) participation and an SBE evaluation preference. MAI contractually agreed to 20% SBE participation for the contract. NME contractually agreed to 30% SBE participation for the contract. MAI and NME have Palm Beach County offices. Countywide (YBH)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
10. Staff recommends
motion to:
A) receive
and file an interlocal agreement with the City of Boca Raton (City) for
joint participation and project funding for construction of utility adjustments
for the Palmetto Park Road from SW 7th Avenue to SW 5th
Avenue (Project); and
B) approve
a budget amendment of $474,909 in the Road Impact Fee Fund – Zone 5 to
recognize reimbursement funding from the City and appropriate it to the Project.
SUMMARY: This agreement is being submitted to the
Clerk of the Circuit Court and Comptroller in accordance with Countywide PPM
CW-O-051. The agreement was approved by
the Deputy County Engineer as a delegated authority in accordance with Palm
Beach County Administrative Code Section 404.00. This budget amendment is
necessary to reflect the funding from the City for the design to be
incorporated into the County’s Project. District 4 (YBH)
11. Staff recommends motion to adopt: a resolution dedicating the Loxahatchee River
Road Bridge to Officer Thomas Francis Broedell for his 38 years of service to
the Town of Jupiter. SUMMARY: Mayor
Dave Kerner is sponsoring a request to rename the Loxahatchee River Road Bridge
to the Officer Thomas Francis Broedell Bridge. Two dedication signs in honor of
Officer Broedell’s years of service will be installed at the bridge’s east and
west approaches. District 1 (YBH)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
D. COUNTY
ATTORNEY
1. Staff recommends motion to approve: a third amendment to the contract for Professional Legal Services (third amendment) with Manson Bolves Donaldson Varn, P.A. (MBDV), increasing the not-to-exceed amount to $200,000. SUMMARY: The County Attorney, in accordance with the delegation set forth in Section 305.04 of the Palm Beach County Administrative Code, entered into the contract with MBDV on August 27, 2019 to provide certain legal services related to the U.S. Army Corp of Engineers, Jacksonville District’s 2019 Planned Deviation to the Water Control Plan for Lake Okeechobee and Everglades Agricultural Area (LORS 2008), as well as other Lake Okeechobee operations that have the potential to impact the County. The original not-to-exceed amount under the contract was $50,000. On October 29, 2019, the County Attorney entered into the first amendment to the contract in order to amend the scope of the legal services provided by MBDV to include general issues of Water Law and South Florida Water Management District matters including but not limited to the County’s Loxahatchee River Restoration Local Initiative and Mecca Site Evaluation. The first amendment did not modify the original not-to-exceed amount. On July 7, 2020, the Board approved the second amendment to the contract increasing the not-to-exceed amount from $50,000 to $100,000. Due to the continuing need to consult with MBDV on general water management issues and additional needs related to the imminent County appeal of the Federal Emergency Management Agency’s 2019 Preliminary Flood Insurance Rate Maps and the State Road 7/Northlake Blvd permit challenges, this third amendment increases the not to exceed amount to $200,000. (MJ)
2. Staff recommends
motion to approve: a settlement agreement, inclusive of attorney’s fees
and costs, in the amount of $112,500 in the personal injury case styled Maria
Campa vs. Palm Beach County Board of County Commissioners, Case No.
502020CA002368XXXXMBAK. SUMMARY: This is a personal injury lawsuit
arising from a trip and fall incident on a public sidewalk in West Palm
Beach. Plaintiff tripped on a raised area of sidewalk causing injuries to
her left shoulder resulting in a shoulder replacement surgery. Countywide
(SHH)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: the reappointment
of one member to the Palm Beach County HIV Comprehensive AIDS Resources
Emergency (CARE) Council:
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Seat No. 22 |
Reappointment Dale Mathis
Smith |
Term Expires 07/12/24 |
SUMMARY: The Palm
Beach County HIV CARE Council (HIV CARE Council) nomination process is an open
process with publicized criteria and legislatively defined conflict of interest
standards. Mr. Smith has successfully completed the HIV CARE Council’s
nomination process and the HIV CARE Council recommends the appointment. The
total membership for the HIV CARE Council shall be no more than 33 at-large
members, per Resolution No. 2011-1560. The diversity count for the 23 seats
that are currently filled is African-American: 11 (48%), Caucasian: 7 (30%),
Hispanic-American: 4 (17%) and Asian-American: 1 (5%). The gender ratio
(female: male) is 14:9. Mr. Smith is African–American. Staff conducts targeted
outreach in an effort to proffer candidates for appointments that maintain a
diverse composition of the board. (Ryan White
Program) Countywide (HH)
F. AIRPORTS
1. Staff
recommends motion to receive and file:
Modification P00006
(Mod 6) to Other Transaction Agreement No. 70T01018T9NCKP023 (R-2018-0382, as
amended) (OTA) with the United States of America, acting through the
Transportation Security Administration (TSA), extending the period of
reimbursement for electric utility charges related to the use of security checkpoints
and areas for the screening of passengers, property and baggage at the Palm
Beach International Airport (PBI) from
June 1, 2021 to May 31, 2022, in the amount of $127,104.60. SUMMARY: The OTA formalizes TSA’s obligations related
to the use of security checkpoints and screening areas at PBI, including
reimbursement of electrical costs associated with equipment, HVAC, and
lighting, plus specialized cleaning related to COVID-19. Mod
6 obligates funding by TSA for reimbursement of electric utility costs through
May 31, 2022. Delegation of authority to
execute Mod 6 by the County Administrator or designee, the director of
Airports, was granted by the Board of County Commissioners on May 4, 2021
(Agenda Item 3F3). Countywide (AH)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
2. Staff recommends
motion to approve: Amendment No. 1 to the Construction Manager (CM) at
Risk Contract (Contract) with Lebolo Construction Management, Inc. (Lebolo) for
Miscellaneous Airport Improvements for Palm Beach County Department of Airports (Department),
exercising the first one year renewal option for the continuation of services. SUMMARY: The Contract with Lebolo
for CM at Risk Services for Miscellaneous Airport Improvements for the
Department was approved by the Board on August 20, 2019 (R2019-1222). The Contract is for two years with three one
year renewal options and is a task/work order based contract for CM at Risk
services for the Department. Lebolo is
based in Boynton Beach, Florida. Lebolo
along with their S/MBE teaming partner Hatcher Construction & Development,
Inc. (Hatcher) were one of two firms selected to provide project management and
construction supervision services. The contract value to date is $177,725.12. Approval
of Amendment No. 1 will allow the County, at its sole discretion, to exercise
the first one year renewal option for the continuation of services provided
under the CM at Risk Contract. The current cumulative S/M/WBE subcontractor
participation for all work orders to-date under this contract is 0%. In addition, Lebolo’s S/MBE teaming partner,
Hatcher, will provide 15% of the Construction Management Fees on future
projects to be assigned. Countywide (AH)
3. Staff
recommends motion to approve: Amendment No. 1 to the
Construction Manager (CM) at Risk Contract (Contract) with Turner Construction
Company (Turner) for Airport Improvements for Palm Beach County Department of
Airports (Department), exercising the first one year renewal option for the
continuation of services. SUMMARY: The
Contract with Turner for CM at Risk Services for Airport Improvements for the
Department was approved by the Board on August 20, 2019 (R2019-1147). The Contract is for two years with three one
year renewal options and is a task/work order based contract for CM at Risk
services for the Department. Turner is
based in New York City, New York; however, the work will be directly managed by
its southeast regional office in Miami-Dade County. Turner was one of two firms selected to
provide project management and construction supervision services. The contract value to date is $0, primarily
due to the financial impact of the pandemic delaying the Federal/State funding
of projects to be assigned to Turner under this contract. Approval of Amendment No. 1 will allow the
County, at its sole discretion, to exercise the first one year renewal option
for the continuation of services provided under the CM at Risk Contract. The
Disadvantaged Business Enterprise goal for this contract is 12%. Countywide
(AH)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
4. Staff recommends
motion to approve: the second amendment (Amendment) to Airport
Parking Facilities Management Agreement (Agreement) (R2016-0863, as amended)
with ABM Parking Services, Inc. (ABM) at the Palm Beach International Airport
(PBI); exercising the renewal option extending the term to September 30, 2023,
for a management fee of $149,338 for the first year of the renewal term and
$153,818 for the second year of the renewal term plus reimbursement of approved
operating expenses; and updating
standard contract provisions. SUMMARY: The
Agreement provides for management of the public parking facilities and economy
parking shuttle services at PBI by ABM. The Agreement expires on September 30,
2021. The Amendment exercises the renewal option, extending the term to
September 30, 2023. The Agreement provides for a management fee during the
renewal term of $149,338 for fiscal year 2022, and $153,818 for fiscal year
2023. Expenses, including employee
salaries and benefits, are paid on a reimbursement basis in accordance with an
annual budget approved by the Department of Airports (Department), which is
projected to be $1,625,285 for fiscal year 2022. The Amendment clarifies that
the ground transportation parking areas are included in the definition of
Airport Parking Facilities and the rate at which ABM employees earn paid time
off based on ABM’s current pay periods; however, the annual maximum number of
hours for paid time off remains unchanged. The Amendment requires ABM to
perform sanitization of the shuttle buses as required by the Department. The
Amendment adds E-Verify language and updates the standard contract provisions,
including nondiscrimination and scrutinized companies. Countywide (AH)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
5. Staff recommends
motion to:
A) receive and file an Award Modification (Modification Number
00001) of Law Enforcement Officer (LEO) Reimbursement Program Other Transaction
Agreement (OTA) 70T02021T6114N251 with the Transportation Security
Administration (TSA) in the amount of $220,000 for law enforcement services at
Palm Beach International Airport (PBI) for the period commencing April 1, 2021
through December 31, 2021. Delegation of authority for execution of the LEO Agreements was approved
by the BCC on August 14, 2012 (R2012-1093); and
B) approve a budget amendment in the Airport’s
Operating Fund, for the receipt of $220,000 of funding from the TSA; and an
increase to Airport’s Reserve in the amount of $220,000.
SUMMARY: The
TSA LEO Reimbursement Agreement Program provides grants for reimbursement of
airport operators for expenses incurred for the provision of LEO support at
airport security checkpoints. The Palm Beach County Sheriff’s Office (PBSO)
provides LEO support at PBI. Acceptance of LEO Reimbursement Agreements will
allow the County to recoup a portion of its costs for the provision of PBSO’s
services at PBI. Reimbursement is based
on the availability of funds and is provided on a first–come, first-serve
basis. Approval of this modification
will provide for the continuation of funding for the LEO Reimbursement Program
at PBI for reimbursement of LEO services/activities for Calendar Years
2021-2023. The initial award in the
amount of $72,000 provided funds for the period of January 1, 2021 through
March 31, 2021. Modification Number
00001 will provide funds for the period commencing April 1, 2021 through
December 31, 2021. Countywide (AH)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to approve: a negotiated settlement offer in the amount of $34,316 for the full satisfaction
of a code enforcement lien that was entered against Smigiel Partners VII Ltd.
on January 5, 2007. SUMMARY: The Code Enforcement Special Magistrate
(CESM) entered an order on April 5, 2006 for the property owned by Smigiel
Partners VII Ltd., providing them until August 3, 2006 to bring their property
located at 8543 Boynton Beach Blvd., Boynton Beach, FL into full compliance.
The property had been cited for: 1) mobile homes, electrical work, plumbing
work, canopy, signage, shade enclosure, paving parking area without permits; 2)
Use of nursery, produce, and other business stands without obtaining zoning
approval; 3) Outdoor storage of trash and debris, appliances, construction
yard, vehicles, RV, trailers, and other miscellaneous items; and 4) Signage not
labeled with permit number. Compliance
with the CESM’s Order was not achieved by the ordered compliance date and a
fine in the amount of $250 per day was imposed. The CESM then entered a claim
of lien against Smigiel Partners VII Ltd. on January 5, 2007. The Code
Enforcement Division issued an Affidavit of Compliance for the property on
December 19, 2006 stating that the cited code violations had been fully
corrected. The total accrued lien amount through April 9, 2021, the date on
which settlement discussions began, totaled $89,166.74. Smigiel Partners VII
Ltd. have agreed to pay Palm Beach County $34,316 (38%) for full settlement of
their outstanding Code Enforcement lien. District 5 (SF)
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff
recommends motion to receive and file: a Standard License Agreement for Use of County-Owned Property dated May
28, 2021 with Kast Construction Company, LLC, for the installation of a dust
screen at the Government Center Parking Garage.
SUMMARY: In accordance with
County PPM CW-O-051, all delegated contracts, agreements and grants must be
submitted by the initiating Department as a receive and file agenda item. The standard
agreement has been fully executed on behalf of the Board of County
Commissioners (Board) by the County Administrator or designee. The Standard
License Agreement was approved in accordance with R2010-0333, as amended and
approved by the Board on October 1, 2013. This executed document is now being
submitted to the Board to receive and file. (FDO Admin) Countywide (MWJ)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
2. Staff recommends
motion to approve: Vehicle
and Equipment Parts Management and Supply Agreement (Agreement) with Genuine
Parts Company d/b/a NAPA (NAPA) for onsite integrated inventory management
services for Facilities Development & Operations/Fleet Management Division
(FDO/Fleet) and Fire Rescue Support Services (Fire Rescue) from July 22, 2021
through December 29, 2024 at an estimated annual cost of $6,749,004. SUMMARY: NAPA has been providing
on-site integrated inventory management services to FDO/Fleet since 2012
(R2012-1322) and then via a new agreement executed in 2015 (R2015-1788) and
then restated in 2016 (AIS November 1, 2016 #3H-7) to add similar services for
Fire Rescue. The existing agreement with
NAPA is set to expire on July 22, 2021, and this new Agreement with NAPA will
be from July 22, 2021 through December 29, 2024. Under the Agreement, NAPA will
continue to provide to both FDO/Fleet and to Fire Rescue comprehensive in-house
store automotive parts functions including the provision of all materials,
equipment, parts and supplies required for operation and maintenance with no
less than an 80% in-stock availability for all parts requested. The Agreement provides that the County will
pay NAPA: (i) 10% above NAPA Product Costs and 9% above Non-NAPA Product Costs
(except for parts over $3,500 the markup is only 5%); and (ii) for operational
costs that are included within the annual budget approved by the County during
its normal budget process. NAPA will provide on-going review and adjustment of
inventory, access to automotive and heavy-duty replacement parts and delivery
of non-stocked parts. The inventory will include NAPA Products as well as
Non-NAPA Products, based on FDO/Fleet and Fire Rescue’s individual
requirements. The Agreement is made in accordance with the Palm Beach County
Purchasing Code, which authorizes the County to purchase services and supplies
from a competitively bid proposal or contract secured by another governmental
entity or government-related association, in this case Sourcewell Contract No.
010511-GPC (the Sourcewell Contract). The County chose the Sourcewell Contract
to piggyback due to its favorable terms.
The Agreement contains local preference language for all parts and
products purchased. The new Agreement also contains a Small Business Enterprise
price preference for all parts and products purchased. The County’s Goal
Setting Committee reviewed this contract on March 3, 2021. (FDO/FR/Purchasing) Countywide
(MWJ)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
3. Staff recommends
motion to approve: an annual contract with the following contractor for
general minor construction services on an as-needed basis through February 10,
2025:
Contractor Status SBE or
Non-SBE
J.I.J.
Construction Corp. Local
S/M/WBE
SUMMARY: On February 11, 2020, the Board of County
Commissioners (Board) approved the annual minor construction contract
(R2020-0142 through R2020-0151). The work consists of construction services
associated with repairs, improvements and renovations to County properties. The
contractor now joins the list of 22 already prequalified contractors for a
total of 23 prequalified contractors with a contract expiration date of
February 10, 2025. The specific requirements of the work shall be determined by
individual work orders issued against this annual contract. These contracts are
five year indefinite-quantity contracts with a maximum cumulative value of
$5,000,000. Work is to be awarded as work orders on a lump-sum, competitively
bid basis across all prequalified contractors. Contractors are allowed to
qualify at any time and be added to this annual contract. Projects $100,000 and
over are advertised on the vendor self-service website while projects $200,000
and over are also advertised in the newspaper. Projects under $100,000 are bid
among the pool of pre-qualified contractors (currently 23 have pre-qualified)
and for projects over $100,000, the bidding pool is expanded to include any
additional bidders responding to the specific project advertisement that submit
a qualification application at least ten days before the bid due date. This
annual contract was presented to the Goal Setting Committee on August 21, 2019.
The Committee applied the following three Affirmative Procurement Initiatives:
1) sheltered market for projects under $100,000; or 2) a small business
enterprise (SBE) contractor will be given a price preference if its bid is
within 10% of the lowest non-small business bid on a single trade project over
$100,000; or 3) a mandatory 25% SBE subcontracting goal for a multi-trade
project over $100,000. Actual Small/Minority/Women Owned Business Enterprise
(S/M/WBE) participation will be identified on each work order, and will be
tracked cumulatively for all work orders issued. Current cumulative S/M/WBE
participation for all work orders to-date under the minor annual contract is
88.64%. (Capital Improvements) Countywide (LDC)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to approve: annual contracts with the following contractors for
painting and weatherproofing services on an as-needed basis through April 9,
2023:
Contractor Status SBE or Non-SBE
A) A to Z Paint Contracting, Inc. Local S/WBE
B)
Premier Quality Builders
Corp. Local Non-SBE
SUMMARY: On April 10, 2018, the Board of County
Commissioners approved the annual painting and weatherproofing contract
(R2018-0392 thru R2018-0396). The work consists of painting and weatherproofing
services on an as needed basis. The contractors now join the list of 15 already
prequalified contractors for a total of 17 prequalified contractors with a
contract expiration date of April 9, 2023. The specific requirements of the
work shall be determined by individual work orders issued against this annual
contract. These contracts are five year indefinite-quantity contracts with a
maximum cumulative value of $2,500,000 across all prequalified contractors.
Work is to be awarded as work orders on a lump-sum, competitively bid basis
across all prequalified contractors. Contractors are allowed to qualify at any
time and be added to this annual contract. Projects $100,000 and over are
advertised on the vendor self-service website while projects $200,000 and over
are also advertised in the newspaper. Projects under $100,000 are bid among the
pool of pre-qualified contractors (currently 17 have pre-qualified) and for
projects over $100,000, the bidding pool is expanded to include any additional
bidders responding to the specific project advertisement that submit a
qualification application at least ten days before the bid due date. The
painting and weatherproofing annual contract was last presented to the Goal
Setting Committee on March 4, 2020 and the Committee established Affirmative
Procurement Initiatives of sheltered market for projects under $100,000 or
price preference for Small Business Enterprise contractors if their bid is
within 10% of the lowest non-small business bid. Actual Small/Minority/Women Owned
Business Enterprise (S/M/WBE) participation will be identified on each work
order, and will be tracked cumulatively for all work orders issued. Current
cumulative S/M/WBE participation for all work orders to-date under the painting
and weatherproofing annual is 71.44%. (Capital Improvements) Countywide
(LDC)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
5. Staff recommends
motion to approve: Work Order No. 21-034 to the annual roofing contract
with Hi-Tech Roofing & Sheetmetal, Inc. (Contractor) (R2020-1696) in the
amount of $800,735 for the Emergency Operations Center (EOC) Roof Replacement
project for a period of 120 days from permit issuance or until project is
complete. SUMMARY: The work consists of removing the existing built up roof system down to the concrete
deck and installing a new built up roofing system with insulation. The
construction phase services for the EOC Roof Replacement Project was initially
slated to commence prior to the beginning of hurricane season, which started on
June 1. However, a protest to the bid award was filed on March 24, 2021 and the
Purchasing Director’s determination to uphold the award was issued on May 4,
2021. Receipt and processing of the protest to the bid award resulted in an
overall delay to the project implementation schedule. Said delay would now
potentially result in work taking place during the midst of the hurricane
season, which is a source of concern considering the critical role the EOC
plays during emergency operations. Therefore, staff concluded that construction
phase services should commence immediately after hurricane season. Accordingly,
upon receiving authorization from the Board, Facilities Department has
coordinated with the Contractor to submit for permits and procure long
lead-time materials to be received no later than December 1, 2021. The County
will hold an owner’s contingency of 3% (to be used only if needed) for possible
increases in material costs resulting from a December 1st materials
receipt and construction commencement date. The Contractor has agreed to assume
the cost of any increases in material costs above 3%. The existing roof at the
EOC is more than 25 years old, and requires frequent repairs. A complete
roof replacement is required to maintain operations, a weather tight building,
and a safe environment. This project
was competitively advertised and new contractors were invited to bid on the
project by submitting prequalification documents prior to the submission of the
bid response. This work order was solicited pursuant to the annual roofing contract
and the requirements of the Equal Business Opportunity Ordinance. The annual contract was last presented to the
Goal Setting Committee on July 15, 2020 and the Committee established
Affirmative Procurement Initiatives (API) of sheltered market for projects
under $100,000 or a Small Business Enterprise (SBE) contractor will be given a
price preference if its bid is within 10% of the lowest non-SBE bid for
projects over $100,000. Since this
project was over $100,000, the SBE price preference API was applied. The
Contractor is a certified SBE and committed to 100% SBE participation on this
work order. The overall SBE participation on the annual roofing contract is
64.14%. The Contractor is a local business. Funding for this project is from
the Public Building Improvement fund. (Capital Improvements Division) District
2 (LDC)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
6. Staff recommends
motion to receive and file: Change Order No. 11 to the contract with
Rosso Site Development, Inc. (R2020-0427) in the amount of $5,491.25 for the
John Prince Park Campground-Phase II Infrastructure & Bathhouse project
with an increase to the project duration of 28 calendar days. SUMMARY: Change Order No. 11 consists
of providing and installing metal furring to the bottom of the roof trusses for
the installation of the high rib metal lath required for the interior ceilings
of the new bathhouse with an increase to the project duration of 28 days. To
date, the cumulative number of days added to the project, including Change
Order No. 11, totals 145 days. In accordance with Policy and Procedure Manual
(PPM) CW-F-050, when the cumulative value of changes for time extensions to a
project totals or exceeds 120 days of the original project completion date, an
agenda item notifying the Board of County Commissioners (Board) of the item
that puts the cumulative value in the excess category must be presented as a
receive and file. This agenda item is being submitted to notify the Board that
Change Order No. 11 puts the cumulative value of changes for time extensions in
excess of the 120 days threshold established by PPM CW-F-050. This contract was
solicited pursuant to the requirements of the Equal Business Opportunity
Ordinance. On December 4, 2019, the Goal Setting Committee applied an
Affirmative Procurement Initiative of 25% Small Business Enterprise (SBE)
subcontracting participation. The prime contractor is a SBE and a local
business. The original SBE participation on this project was 56.35% SBE
participation. The SBE participation for this change is 6.71%. To date, the
revised SBE participation on this project, after an adjustment for Change Order
No. 11, is 56.73%. Funding for this
contract is from Park Impact Fees Z-3. (Capital Improvements Division) Countywide/District
3 (LDC)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff recommends
motion to approve: Work Order No. 21-009 to the annual Heating,
Ventilation, and Air Conditioning (HVAC) contract with D.A.C. Air Conditioning
Corp. (Contractor) (R2020-0231) in the amount of $231,207 for the Water
Utilities Department (WUD), Water Treatment Plant #3 – Exhaust Fans Replacement
project for a period of 180 calendar days from the delivery of the equipment or
until project is complete. SUMMARY:
The work consists of furnishing the labor, equipment, and materials needed to
remove and replace 25 existing roof exhaust/supply fans, roof curbs, lightning
protection system and 1 air intake vent at 6 buildings located at Water
Treatment Plant #3. The existing exhaust fans are more than 15 years old and
require frequent repairs. The new exhaust fans are of the latest technology to
provide for efficient operation and ease of maintenance. This project was
competitively advertised and new contractors were invited to bid on the project
by submitting prequalification documents prior to the submission of the bid
response. This work order was solicited pursuant to the annual HVAC contract
and the requirements of the Equal Business Opportunity Ordinance. The annual
contract was last presented to the Goal Setting Committee on March 4, 2020 and
the Committee established Affirmative Procurement Initiatives (API) of
sheltered market for projects under $100,000 or a Small Business Enterprise
(SBE) contractor will be given a price preference if its bid is within 10% of
the lowest non-SBE bid for projects over $100,000. Since this project was over
$100,000, the SBE price preference API was applied. The Contractor is not a
certified SBE but submitted 12.37% SBE participation on this work order. The
overall SBE participation on the annual HVAC contract is 30.6%. The Contractor
is not a Palm Beach County business. Funding for this project is from the WUD
Operations and Maintenance fund. (Capital Improvements Division) District 5
(LDC)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
8. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 4 to the
annual structural engineering services contract with Alan Gerwig &
Associates, Inc. (Consultant)
(R2020-0547) in the amount of $117,484.46 to provide structural engineering
services for the Water Utilities Department (WUD) Shade Structures at the
Central Region Operation Complex (CROC) and Water Treatment Plant (WTP) # 9
project. SUMMARY: On June 2, 2020, the Board of County Commissioners
(Board) approved the contract with the Consultant to provide annual structural
engineering services. CSA No. 4 to the annual contract authorizes professional
services for the construction of pre-engineered shade structures over an outdoor
storage area housing pump equipment at the CROC located at 8100 Forest Hill
Blvd, West Palm Beach and over the flush system tank pad at WTP #9 located at
22530 S.W. 65th Ave, Boca Raton. The sump pumps are aging at an
advanced rate, which staff suspects is due to their constant exposure to the
sun. Additionally, the overhead crane/lift system will be installed under the
shade structures for ease of maintenance and for safety reasons, as these pumps
are large and heavy. On April 3, 2019, the Goal Setting Committee established
an Affirmative Procurement Initiative for this annual contract of a mandatory
20% Small Business Enterprise (SBE) subcontracting goal. The consultant committed to an SBE
participation goal of 90% for the annual contract. SBE participation on this
CSA is 54.84%. To date the overall SBE participation on this continuing
contract is 66.12%. The Consultant is a certified SBE and a local business.
Anne Gerwig is a 1% owner of Alan Gerwig & Associates; Ms. Gerwig serves on
the Citizens Advisory Committee on Health and Human Services, which is a purely
advisory committee of the Board of County Commissioners. The Citizens Advisory
Committee provides no regulation, oversight or policy setting recommendations
regarding this contract, which was procured competitively. This disclosure is
made pursuant to Section 2-443(d) of the Palm Beach County Ethics Code. The
funding source for this project is from the WUD Operations and Maintenance fund. (Capital Improvements
Division) Districts 2 & 5 (LDC)
9. Staff recommends
motion to approve: a Utility Easement Agreement (Easement) in favor of
Florida Power & Light (FPL), for underground electrical services and an
above ground pad-mounted transformer to service Palm Tran South County
Facility. SUMMARY: Palm Tran recently
completed the expansion of its South County Facility (Facility) located at 100
North Congress Avenue in Delray Beach which includes the addition of employee
and bus parking areas and expansion of the existing maintenance and
administration facilities. During the current development of the Facility,
underground electric services and an aboveground pad-mounted transformer were
installed. A non-exclusive utility
easement will be granted to FPL at no charge, as the electrical improvements
will only service the Facility. The
easement area varies in length and is approximately 10 to 12 feet in width,
containing approximately 8,402 square feet (0.193 acres). (Property & Real
Estate Management) District 7 (HJF)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
10. Staff recommends
motion to approve: a Utility Easement Agreement (Easement) in favor of
Florida Power & Light (FPL), for underground electrical services and an
above ground pad-mounted transformer to service the Loggerhead Marine Life
Center (Center). SUMMARY: The Center leases
2.39 acres for their scientific research and rehabilitation center for sea
turtles within Loggerhead Park in Juno Beach.
During the current development of the Center, underground electric
services and an aboveground pad-mounted transformer were installed. A
non-exclusive utility easement will be granted to FPL at no charge, as the
electrical improvements will only service the Center. There are three easement areas that vary in
length and are approximately ten feet in width, containing approximately 12,305
square feet (0.282 acres) combined.
(Property & Real Estate Management) District 1 (HJF)
11. Staff recommends
motion to approve: a Utility Easement Agreement (Easement) in favor of
Florida Power & Light (FPL) for underground electrical services and an
above ground pad-mounted transformer to service the Lake Village at the Glades
shelter in Pahokee (Facility). SUMMARY:
The Facility is a recently renovated 42-unit apartment complex
located at 1749 East Main Street No. 101 in Pahokee. Electrical services to the Facility are
currently provided via an overhead power line.
In order to provide a more reliable utility service, FPL will install an
aboveground pad mounted transformer along with underground electrical services
to serve the Facility. Upon installation
and energizing of the new services, the existing utility poles/lines will be
removed by FPL at no cost to the County.
A non-exclusive utility easement will be granted to FPL at no charge, as
the electrical improvements will only service the Facility. The easement area is ten feet by 10 feet,
containing approximately 100 square feet (0.002 acres). (Property & Real Estate Management) District
6 (HJF)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
12. Staff recommends
motion to approve:
A)
a contract with Verdex
Construction LLC to provide Construction Manager at Risk (CMAR) services for
the new Mosquito Control Division Compound project for a period of service that
shall continue until the construction achieves final completion; and
B)
Task Order No. 1 with
Verdex Construction LLC for preconstruction services in the amount of $64,774.
SUMMARY: The
Mosquito Control Division Compound project is to be located on an approximately
5.86 acre site at the intersection of Lantana Road and 95th Avenue
South in unincorporated Lantana. The project entails a new chemical storage
building, office/lab building, a fuel island, surface parking for deliveries,
visitors and employees, site clearing and infrastructure improvements to
facilitate the construction of the new buildings and required site amenities.
Preconstruction services shall consist of validating constructability, cost
estimating, procurement services and the development of the guaranteed maximum
price (GMP). The facilities will be constructed in two phases; construction
phase services shall be authorized through amendments to the contract, which
will be submitted to the Board of County Commissioners (Board) for approval.
The solicitation for a construction manager (CM) was advertised on January 17,
2021 according to the Equal Business Opportunity Ordinance (EBO), with the
final selection on April 22, 2021. The project was presented to the Goal
Setting Committee on November 18, 2020. The Committee established Affirmative
Procurement Initiatives (API) of evaluation preferences of up to five points
for mentoring a CM/Small Business Enterprise (SBE) partner and up to ten points
for an SBE participation plan. The CM is not an SBE, but has subcontracted with
Cooper Construction Management and Consulting, Inc. a Small/Minority Business
Enterprise M contractor, for construction management services in an amount no
less than 20% of the contracted preconstruction and construction services as
well as 20% of the CM fees. The CM has committed to a 20% SBE participation
goal for Task Order No. 1. The CM is on notice that all GMP amendments issued pursuant
to this contract will be subject to the requirements of the EBO Ordinance
including requesting an API to be set prior to bidding the construction
subcontracts. The CM is a local business. The funding source for this project is from the Public Building Improvement fund. (Capital Improvements Division) Countywide/
District 3 (LDC)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
13. Staff recommends
motion to approve: a second amendment to Use Agreement with the Palm
Beach County Sheriff's Office (PBSO) for use and occupancy of one additional
boat slip at both DuBois Park and Phil Foster Park. SUMMARY: On September 15, 2009 (R2009-1502), the Board of County
Commissioners approved a Use Agreement with PBSO’s Marine Unit for use and
occupancy of boat slips at DuBois Park, Ocean Inlet Park and Phil Foster
Park. PBSO requested use and occupancy
of one additional boat slip at both DuBois Park in Jupiter and Phil Foster Park
in Riviera Beach. At its expense, PBSO
will also construct boatlifts for the new boat slips at each Park. This second amendment
to the Use Agreement will provide PBSO’s Marine Unit an additional boat slip at
both Dubois Park and Phil Foster Park.
The County’s Parks and Recreation Department supports PBSO’s use of the
additional slip at each Park. (Property & Real Estate Management) Districts
1 & 7 (HJF)
I. HOUSING AND ECONOMIC
DEVELOPMENT
1. Staff recommends
motion to:
A) approve the
transfer of an approved Impact Fee Affordable Housing Assistance Program
(IFAHAP) funding award in the amount of $326,954 from Autumn Ridge, LLC to Autumn
Ridge Apartments Ltd.; and
B) authorize the Mayor to execute a Certificate of Award
to be released to the recipient pursuant to IFAHAP Guidelines.
SUMMARY: On October
6, 2020 the BCC approved an award of $326,954 to Autumn Ridge, LLC for the
Autumn Ridge Apartments project (Project).
On April 28, 2021, the Department of Housing and Economic Development
was informed of a change in the proposed structure of ownership of the Project.
Staff recommends the $326,954 continue to be provided as
a credit for impact fees associated with the
project.
Autumn Ridge Apartments Ltd., will be given credits for Roads Zone 2
Impact Fees ($310,474) and Public Building Impact Fees ($16,480) for the
construction of the Project. Autumn
Ridge Apartments Ltd., will pay impact fees above the allocated $326,954.
The Project entails construction of a 106 multifamily unit apartment building
located at 1580-1610 North Congress Avenue in West Palm Beach. According to IFAHAP requirements, all units
will be for rent to elderly persons with incomes no greater than 140% of Area
Median Income. The assisted units will
be restricted to remain affordable for 30 years. These funds are from
interest earned by the Impact Fee Fund.
District 2 (HJF)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
2. Staff recommends
motion to approve:
A)
a budget transfer of
$202,600 in the Housing and Community Development Fund;
B)
a budget amendment of
$77,600 in the Public Building Fund for the Pahokee Gymnasium Project; and
C)
a budget amendment of
$125,000 in the Capital Improvement Fund for the Town of Lake Clarke Shores to
recognize the transfer.
SUMMARY: On August 25, 2020 the Board of County
Commissioners (BCC) approved an allocation of Community Development Block Grant
(CDBG) funds for the Town of Lake Clarke Shores to support the installation of
a 12-inch potable water main extension on the west side of Lawrence Road to
serve the residences in the unincorporated Seminole Manor Target Area and
Maralago Cay Mobile Home Park. Also
approved was an additional $77,600 allocation for the Pahokee Gymnasium
Project. Existing CDBG funding of
$750,855 was approved by the BCC on October 9, 2020. The revised total
allocation of funding for the Pahokee Gymnasium Project is $828,455. The Memorandum of Understanding with Palm
Beach County Department of Facilities Development and Operations (FDO), the
Palm Beach County Water Utilities Department (WUD) and the Department of
Housing and Economic Development require that an interdepartmental budget
transfer be established to reimburse FDO and WUD for eligible project
costs. WUD entered into an inter-local
agreement with the Town of Lake Clarke Shores for the construction of the water
main project and awarded a construction contract, which was approved on June
15, 2021. The budget transfer and
amendments are necessary to appropriate the required funds. These are CDBG funds and require no local match.
Districts 3 & 6 (HJF)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
J. PLANNING,
ZONING & BUILDING
1. Staff recommends
motion to approve: appointment
of two members to the Historic Resources Review Board (Board):
Appointment
Seat Requirement Recommended
By Term
Rose Guerrero
7 .
Archaeologist/ Mayor Kerner 7/13/21 – 7/15/24
Historian
Vice Mayor Weinroth
Commissioner McKinlay Commissioner Bernard
Commissioner Weiss
Meredith
Ellis 6 Anthropologist
Vice Mayor Weinroth 7/13/21 – 6/10/22
Commissioner McKinlay
Commissioner Bernard
Commissioner Weiss
SUMMARY: The Unified Land Development Code (ULDC)
Article 2.G.3.H provides for the membership of the Board. The term of office of
each member is for three years. Board seats are at-large positions appointed by
the Board of County Commissioners (BCC).
The Planning Division forwarded a memo (dated April 21, 2021) and forms
to the BCC notifying the Board of the vacancies, and requesting nominations. A
total of five responses were received. The Board has 9 seats, 6 currently
filled, and 3 vacancies, and a diversity count of Caucasian: 6 (100%). The gender ratio (male: female) is 2:4. The
nominees are Rose Guerrero and Meredith Ellis, who are Caucasian females. Staff
has addressed the need to increase diversity within our boards and will
continue to encourage this in an effort to expand the Board’s Diversity.
Unincorporated (RPB)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to approve: Work
Authorization (WA) No. 3 to the Continuing Contract for Wastewater Gravity
Lines and Manhole Rehabilitation (Contract) with Hinterland Group Inc.,
(Hinterland) for the Gravity Main and Manhole Rehabilitation (Project) in the
amount of $3,058,844.70. SUMMARY: On February 5, 2019, the Board of County
Commissioners approved the Palm Beach County Water Utilities Department
(PBCWUD) Contract (R2019-0216) with Hinterland. WA No. 3 provides for the
rehabilitation of approximately 65,500 linear feet of existing wastewater
gravity pipelines of the basins 101, 300, 301, 302, 304, 305, 306, 307, 310,
312, 313, 314, 315, 318, 321, 322, 323, 950, 962, 963, 971, 972, 973, 978, and
994 within the City of West Palm Beach, City of Lake Worth Beach, City of
Boynton Beach, City of Delray Beach and the City of Boca Raton. The required
work will include cleaning of the wastewater gravity pipelines and manholes,
video inspection, and rehabilitation of the pipelines and manholes where
necessary. The Contract was procured under the requirements of the 2002 Small
Business Enterprise (SBE) Ordinance (R2002-0064) prior to the adoption of the
new Equal Business Opportunity Ordinance on October 16, 2018. The SBE
participation goal established by the 2002 SBE Ordinance was 15% overall
participation. The Contract provides for 91.84% SBE participation. WA No. 3
includes 100% SBE participation. The cumulative SBE participation including WA
No. 3 is 100%. Hinterland is a Palm Beach County based company. The Project is
included in the PBCWUD FY21 budget (PBCWUD Project 21-018) Districts 3, 5,
& 6 (MJ)
2. Staff recommends
motion to approve: contract
with TLC Diversified, Inc. (TLC) for the Improvements to Master Repump Station
9-North (Project) in the amount of $3,127,777. SUMMARY: On March 25, 2021, the Palm Beach County Water Utilities
Department (PBCWUD) received four bids for the Project. TLC was determined to
be the lowest responsive and responsible bidder. The contract includes furnishing all
materials, labor, supervision, equipment, supplies, fees, expertise, and
services necessary to rehabilitate Master Repump Station 9-North. Work includes
mechanical, electrical, and civil rehabilitation including a new pump, piping,
valve replacements, instrumentation, control panels, electrical switchgear,
drives, a new standby generator, temporary bypass pumping, appurtenances, and
all work indicated in the drawings and technical specifications. This contract was procured under the
requirements of the Equal Business Opportunity Ordinance. On January 20, 2021 the Goal Setting
Committee applied an Affirmative Procurement Initiative (API) of a minimum
mandatory 20% Small Business Enterprise (SBE) participation. TLC has met the
established API for this contract. The contract provides for 20.87% SBE participation. TLC is
headquartered in Palmetto, FL, but maintains an office in Palm Beach County
from which the majority of the work will be undertaken. The Project is included
in the PBCWUD FY21 budget. (PBCWUD Project No. 18-036) District 5 (MJ)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
3. Staff recommends
motion to receive and file: two
executed Standard Potable Water and Wastewater Development Second Renewal
Agreements; two Standard Potable Water & Wastewater Development Renewal
Agreements for the month of March 2021; and an executed Change Order (CO) No. 5
for the Water Treatment Plant Nos. 2, 3, 8, & 9 System-Wide Well
Improvement Project Phase 2 with All Webbs Enterprises, Inc. (All Webbs).
A) Standard Potable Water
and Wastewater Development Renewal Agreement with Mattamy Palm Beach, LLC SDA
#01-01232-001 (District 2), Recorded in OR BK 32260 PG 0728;
B) Standard Potable Water and Wastewater Development
Renewal Agreement with Toll FL I, LLC SDA #09-01075-000 (District 5), Recorded
in OR BK 32299 PG 0603;
C) Standard Potable Water and Wastewater Development Second
Renewal Agreement with Boca Raton Associates VII, LLLP SDA #09-01051-001
(District 5), Recorded in OR BK 32299 PG 0591;
D) Standard Potable Water and Wastewater Development Second
Renewal Agreement with Principal Development Group, LLC SDA #03-01021-002
(District 5), Recorded in OR BK 32299 PG 0597; and
E) CO No. 5 for the Water Treatment Plant Nos. 2, 3, 8
& 9 System-wide Well Improvement Project Phase 2 (Project) with All Webbs
in the amount of $33,000 and for an additional 22 calendar days project time
extension.
SUMMARY: In accordance with County PPM CW-O-051, all
delegated contracts/ agreements/grants/ procurement items must be submitted by
the initiating Department as a receive and file agenda item and are attached
unless the documents have been recorded in the Public Records of Palm Beach
County. The documents have been fully executed on behalf of the Board of County
Commissioners (BCC) by the Director of the Palm Beach County Water Utilities
Department (PBCWUD) in accordance with Resolutions R93-1619, R96-0228, and
R2003-0539 and are now being submitted to the BCC to receive and file. Districts
2 & 5 (MJ)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
4. Staff recommends
motion to approve: Work
Authorization (WA) No. 7 to the contract for Optimization and Improvements
Design-Build (Contract) with Cardinal Contractors, Inc. (Cardinal) for the
Water Treatment Plant (WTP) No. 3 and SROC Electrical Improvements for a
Guaranteed Maximum Price in the amount of $3,464,500. SUMMARY: On
January 15, 2019, the Board of County Commissioners approved the Palm Beach
County Water Utilities Department (PBCWUD) Contract (R2019-0100) with
Cardinal. WA No. 7 provides for the
design and construction of various electrical improvements at WTP No. 3 and
Southern Regional Operation Center. This
Contract was procured under the requirements of the 2002 Small Business
Enterprise (SBE) Ordinance (R2002-0064) prior to the adoption of the new Equal
Business Ordinance on October 16, 2018. The SBE participation goal established
by the 2002 SBE Ordinance was 15% overall participation. The Contract provides
for 31% SBE participation which includes 21% M/WBE participation, 16% MBE (H)
and 5% MBE (O). WA No. 7 includes 70.30%
SBE, 16.99% M/WBE participation, 10.67% (B), and 6.31% MBE (O). The cumulative SBE participation including WA
No. 7 is 40.02%, which includes 10.48% M/WBE, 4.81% MBE (B), and 5.66%
MBE (O). Cardinal is headquartered in
Sunrise, Florida but maintains an office in Palm Beach County from which the
majority of the work under WA No. 7 will be undertaken. The Project is included in the PBCWUD FY21
budget. (PBCWUD Project No. 21-054) District 5 (MJ)
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to receive and file: Amendment No. 1 to the State of Florida
Department of Environmental Protection (FDEP) Standard Grant Agreement No.
19PB16 (Agreement), for the South Jupiter Hurricane Irma Recovery Project
(Project), extending the Agreement for a one year period beginning on November
15, 2020 and expiring November 15, 2021. SUMMARY: On August 20, 2019, the Board of County
Commissioners approved the Agreement (R2019-1179) providing reimbursement of
design, permitting and construction funds for an amount not to exceed $60,545,
expended by the County on restoration of the South Jupiter Dune Project,
beginning September 12, 2017 and expiring November 15, 2020. Delegated
authority to the County Administrator or designee to sign all future time
extensions, task assignments, certifications, and other forms associated with
this Agreement was approved at that time. In accordance with
County PPM CW-O-051, all delegated contracts/agreements/grants must be
submitted by the initiating Department as a receive and file agenda item. There
is no cost to the County. District
1 (SS)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
2. Staff recommends
motion to receive and file: amendment to Lease Agreement (R2014-0522) (Agreement), with the City of Lake Worth
Beach, for the management of the Jewell/Steinhardt Cove Living Shoreline for a
99-year lease term. SUMMARY: On
April 15, 2014, the Board of County Commissioners (BCC) approved the
Agreement to complete environmental restoration and manage the 13-acre site. At that time, the BCC authorized the County
Administrator or designee to sign all future time extensions and minor
amendments associated with the Agreement. The City’s Charter provides for a
maximum term of 20 years on all leases and agreements, therefore the initial
term of the lease agreement was for 19 years, 11 months. In order to preserve
the restored habitat, in 2015, the County and City of Lake Worth Beach
partnered with Florida Department of Environmental Protection and Florida Fish
and Wildlife Conservation Commission to construct the Jewell/Steinhardt Cove
Living Shoreline at a cost of approximately $394,000. The City placed a
referendum before the registered voters during the March 17, 2020 primary
elections. The 99-year term lease was approved by the voters and the results of
the election were certified at the March 19, 2020
Special Commission Meeting. In accordance with the County PPM CW-O-051, all
delegated contracts/agreements/grants must be submitted by the initiating
Department as a receive and file agenda item. There is no cost to the County.
District 3 (SS)
3. Staff recommends
motion to receive and file: Amendment
No. 1 to the State of Florida, Department of Environmental Protection Standard
Grant Agreement No. T1803 (Agreement), for Royal Palm Beach Pines Trail System
Project (Project), in order to revise
Attachment 3, the Grant Work Plan, and to extend the Agreement termination from
July 1, 2021 to July 1, 2022. SUMMARY: On June 18, 2019, the Board of County
Commissioners approved the Agreement (R2019-862) and authorized the County Administrator
or designee to sign all future time extensions and minor amendments associated
with the Agreement. Amendment No. 1 revises Attachment 3, the Grant Work Plan
and extends the Agreement for a one-year period to begin July 1, 2021, and
remain in effect until July 1, 2022. The one-year time extension was needed due
to the additional time it took Environmental Resources Management to overcome
contracting complications and a limited construction window between March and
May during dry season conditions with low water levels in the seasonal wetland.
In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
receive and file agenda item. There is no cost to the County. District 6 (SS)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
4. Staff recommends
motion to receive and file: Amendment No. 1 to the State of Florida,
Department of Environmental Protection (FDEP) Agreement No. 18PB4 (Agreement),
for Ocean Ridge Shore Protection Project (Project), in order to extend the
Agreement termination from September 1, 2020 to December 15, 2022. SUMMARY:
The Project consists of renourishment of 1.08 miles of beach in
Ocean Ridge for the maintenance of coastal storm protection, recreational
space, and sensitive environmental habitat restoration. The Agreement provides up to $100,000 cost
share for permit-required biological and physical monitoring associated with
the Project. On May 1, 2018, the
Board of County Commissioners approved the Agreement (R2018-0676) and
authorized the County Administrator or designee to sign all future time
extensions and minor amendments associated with the Agreement. Amendment No. 1
extends the Agreement for a 28-month period to begin September 1, 2020, and
remains in effect until December 15, 2022. In accordance with
County PPM CW-O-051, all delegated contracts/agreements/grants must be
submitted by the initiating Department as a receive and file agenda item. There
is no cost to the County. District 4 (SS)
5. Staff recommends
motion to receive and file: Amendment No. 1 to the State of Florida,
Department of Environmental Protection (FDEP) Agreement No. 19PB3 (Agreement),
for Ocean Ridge Shore Protection Project (Project), in order to extend the
Agreement termination from December 15, 2020 to December 15, 2022. SUMMARY:
The Project consists of renourishment of 1.08 miles of beach in
Ocean Ridge for the maintenance of coastal storm protection, recreational
space, and sensitive environmental habitat restoration. The Agreement provides up to $102,600 cost
share for planning, engineering, and design tasks associated with the next
planned nourishment in FY 2026. On August 14, 2018, the Board of County
Commissioners approved the Agreement (R2018-1213) and authorized the County
Administrator or designee to sign all future time extensions and minor
amendments associated with the Agreement. Amendment No. 1 extends the Agreement
for a two-year period to begin December 15, 2020, and remain in effect until
December 15, 2022. In accordance with County PPM CW-O-051, all delegated
contracts/ agreements/grants must be submitted by the initiating Department as
a receive and file agenda item. There is no cost to the County. District 4 (SS)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
6. Staff recommends
motion to approve: Interlocal
Agreement (Agreement) between Palm Beach County (County) and Town of Jupiter
(Town) for North County Comprehensive Shore Protection Project (Project). SUMMARY: This Agreement establishes a
long-term funding agreement with the Town for the Project, establishing a 10%
Town share of eligible project costs. This cost share represents a 20%
municipal contribution toward expenses for monitoring sections of the beach
within the project that are not owned or managed by the County. The Town’s
annual allocation is capped at $250,000 until the agreement expiration on
September 30, 2050. The not to exceed amount of $950,000 for fiscal year 2022
will cover costs associated with the renourishment of Segment 1 of the Project
(Jupiter/Carlin), scheduled to begin as early as November 2021. District 1
(SS)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
7. Staff recommends
motion to approve:
A) an annual contract with Poseidon Dredge & Marine,
Inc. (Contractor A) not to exceed $6,941,649.96
providing construction services for Palm Beach County Inshore
Annual Construction (Federalized), Project No. 2021ERM02
for a period of two years;
B) an annual contract with Arbor Tree & Land, Inc.
(Contractor B) not to exceed $8,496,382.20
providing construction services for Palm Beach County Inshore
Annual Construction (Federalized), Project No. 2021ERM02
for a period of two years; and
C) an annual contract with Coston Marine Services, Inc.
(Contractor C) not to exceed $8,616,223.47
providing construction services for Palm Beach County Inshore
Annual Construction (Federalized), Project No. 2021ERM02
for a period of two years.
SUMMARY: These contracts will provide for the
construction of inshore estuarine
habitats including seagrass, mangrove, oyster, or artificial reef in the
estuarine waters of Palm Beach County (County)
and at the County's discretion through multiple work orders, issued on an
as-needed basis. The initial contract term is two years, which may be
extended for an additional one year upon approval by the Board of County Commissioners.
Three sealed bids were received by the Department of Environmental Resources
Management (ERM) on May 10, 2021. ERM recommends award to three contractors to
provide capacity for multiple, concurrent projects and retain flexibility that
is advantageous to the County when awarding work orders. Poseidon
Dredge & Marine, Inc., a
Lantana, Florida company, was the lowest responsive, responsible bidder. Arbor
Tree & Land, Inc., a West Palm Beach, Florida company, and Coston Marine
Services, Inc., a Jupiter, Florida company, were the next lowest responsive,
responsible bidders. The
projects to be constructed under these contracts include potential Federal
funding or reimbursement in all project areas. Federal
rules prohibit local geographical preferences in construction procurements
involving federal funds, so the County’s Office of Equal Business Opportunity
Program, Local Preference, Glades Local Preference, Glades Resident Incentive,
and Apprentice Incentive could not be included in this competitive solicitation.
Districts 1, 2, 4 & 7 (YBH)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to approve: an agreement with the
Loxahatchee Battlefield Preservationists, Inc. for the mutual use and operation
of Loxahatchee River Battlefield Park (Park).
The term of this agreement is for one year effective on the date of
execution and shall be automatically renewed up to ten years unless either
party provides written notice of intent to terminate the agreement. SUMMARY: The
Loxahatchee Battlefield Preservationists, Inc. (Corporation) is a 501(c)(3)
non-profit organization whose mission is to preserve, enhance and protect the
Park. The Parks and Recreation Department and Corporation have been informally
working together for over ten years and wish to formally define their
respective cooperation roles. By
entering into this agreement, the collaborative partnership will be formalized
and the Parks and Recreation Department can focus on the programming,
management and operation of the park as a whole. District 1 (AH)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
2. Staff recommends
motion to receive and file: the following five executed Independent Contractor Agreements and three
Independent Contractor Termination letters:
A) Coralytes
LLC, US Synchronized Swimming Coach at Aqua Crest Pool, for the period of May
1, 2021 through September 30, 2021 in an amount not to exceed $19,840;
B) LB2
Enterprises, Inc., d/b/a Palm Beach Masters, US Masters Swimming Coach at North
County Aquatic Complex, for the period of May 1, 2021 through September 30,
2021 in an amount not to exceed $48,000;
C) Kiril
Zahariev, USA Swimming Coach at North County Aquatic Complex, for the period of
May 1, 2021 through September 30, 2021 in an amount not to exceed $87,660;
D) LB2
Enterprises, Inc., d/b/a Palm Beach
Masters, US Masters Swimming Coach at Aqua Crest Pool, for the period of May 1,
2021 through September 30, 2021 in an amount not to exceed $36,000;
E) Janet
Troy Labanara, Aqua Motion Fitness Classes at Gleneagles Therapeutic Recreation
Complex Pool, for the period of June 1, 2021 through September 30, 2021 in an
amount not to exceed $2,000;
F) a Termination letter, terminating the agreement R2020-1823 and
R2020-1828 between the County and LB2 Enterprises, Inc effective May 1, 2021;
G) a Termination letter, terminating the agreement R2020-1827 between the
County and Kiril Zahariev, effective May 1, 2021; and
H) a Termination letter, terminating the agreement R2020-0071 between the
County and Coralytes LLC, effective May 1, 2021.
SUMMARY: The
Independent Contractor Agreements have been fully executed on behalf of the
Board of County Commissioners (BCC) by the County Administrator and Director of
the Parks and Recreation Department in accordance with Resolution 94-422,
amended by Resolutions 2002-2103, 2007-0409, 2012-0168, 2017-0822 and
2021-2049. The Department is now submitting these agreements in accordance with
County PPM CW-O-051, which requires all delegated agreements to be submitted by
the initiating Department to the BCC as a receive and file agenda item. The termination letters were required due to
significant changes to the standard contract language including updated
exhibits and revisions to fees charged to participants that are collected by
the contractor. The termination letters
are now being submitted to the BCC as a receive and file. Districts
1, 3 & 7 (AH)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
N. LIBRARY
1. Staff recommends
motion to approve: a downward budget amendment of $251,775 in
the County Library Fund to reconcile the State Aid to Libraries Grant Budget to
the actual award amount. SUMMARY: The
State Aid to Libraries Grant Agreement was approved by the Board of County Commissioners
and executed on October 20, 2020,
(R2019-1384). The original budget estimate based on the prior year award
was $1,007,606. Due to a sizeable decrease in funding, all Florida libraries
saw a decrease. Notification by the State of the Grant Award was issued to the
County Library on March 21, 2021. A final Grant Award for $755,831 was issued
to the County Library on May 23, 2021 to begin on that date and end when funds
are fully expended, which is anticipated to be on or before June 30, 2021. The State provides an annual operating grant
to eligible libraries based upon their annual operating expenditures from local
funds. The downward budget amendment is necessary to reconcile the State Aid to
Libraries Grant Budget to the actual award amount. There are no matching funds
for this grant. Estimated State Aid revenue was included in the County
Library’s FY 2021 budget. Countywide (AH)
P. COOPERATIVE EXTENSION
SERVICE
1. Staff recommends
motion to:
A)
accept the donation of $115,000 from the Friends of the Mounts Botanical
Garden, Inc. (Friends) to fund the costs associated with hosting the traveling
art exhibit sculptures known as Nature POP!, by Imagine Exhibitions, Inc.; and
B) approve the donation of $2,210 for PBC Art in Public Places Administrator (AiPPA)
fees for assistance with exhibit curation, contract management, and
coordination with Risk Management; and
C) approve a budget
amendment in the Cooperative Extension Revenue Fund (Fund 1482) in the amount
of $117,210.
SUMMARY: The Friends
voted for Palm Beach County to host and display Artist Sean Kenney’s Nature
POP! art exhibition at the Mounts Botanical Garden of Palm Beach County (MBG).
The $117,210 donation is to pay the costs associated with hosting the Nature
POP! exhibit at the MBG from January 16, 2022 through May 16, 2022 and fees
associated with the AiPPA role. These
costs include payment of the artist, shipping of the exhibit, installation
costs, and an AiPPA fee. The AiPPA fee
of $2,210 includes exhibition curation, Risk Management coordination, and
contract administration. District 7 (AH)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends
motion to:
A)
ratify the Mayor’s
signature on State E911 Board Grant Program
application for $583,675 to purchase and install 911 Call Handling
Equipment for the Florida Highway Patrol (FHP) Lake Worth Regional Communications
Center (LWRCC); and
B) authorize
the County Administrator or designee to execute the grant award and any
associated amendments, execute the interlocal agreement and any associated
amendments utilizing funds from the State E911 Board grant award, and submit
electronic reports after approval of legal sufficiency by the County Attorney’s
Office and within budget allocations.
SUMMARY: The Public Safety Department, 911 Program Services Division, is
responsible for deploying and maintaining the technical infrastructure that
provides the communications network and call taking equipment at the Public
Safety Answering Points (PSAP) across Palm Beach County. This grant is for two years in the amount of
$583,675 to purchase and install 911 call handling equipment at the FHP LWRCC
which will create a secondary PSAP in the Palm Beach County 911 network. This
equipment will allow FHP to receive voice, text, and critical location
information from 911 callers who travel I-95, the Florida Turnpike and all areas
covered by FHP in Palm Beach County; which will improve response times during
emergencies. The State E911 Board State Grant Program application was not
provided until March 2, 2021. Therefore,
the Mayor’s signature was requested to meet the April 23, 2021 application
deadline. No County matching funds are required for this grant. Countywide
(JW)
2. Staff recommends
motion to approve: a contract
for Professional Services in the area of veterinary and medical services with
Dr. Linda Gregard, DVM PLLC, for relief veterinary services at the main shelter
in an amount not to exceed $50,000 for the period retroactive to June 1, 2021,
through May 31, 2022. SUMMARY: The
Animal Care and Control Division is required to provide appropriate and
necessary veterinary services for sheltered animals. The relief veterinarian
will enable staff to maintain an acceptable number of veterinarians to handle
the volume of animals processed, especially during periods of high influx. This contract is retroactive to June 1, 2021
in order to cover the costs of services provided. Due to unexpected delays, the
contract was not renewed prior to expiration. Countywide (SF)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
3. Staff recommends
motion to approve: a contract
for professional/consultation services in the area of veterinary and medical
services with Tri-County Humane Society, Inc. for spaying/neutering at risk
cats as part of the Countdown 2 Zero (C2Z) initiative in an amount not to
exceed $50,000 for the period July 13, 2021 through July 12, 2022. SUMMARY: On February 4, 2014, the C2Z
program (R2014-0193) was approved creating a ten-year goal to end euthanasia of
adoptable cats and dogs. Spaying/neutering at risk animals is part of the
overall C2Z program to reduce and/or eliminate euthanasia. The County currently
has one agreement with Peggy Adams Animal Rescue League for outsourcing
sterilization services. Under this contract, Tri-County Humane Society, Inc.
will sterilize at-risk community cats in the southern region of Palm Beach
County to include spaying/neutering, microchipping, vaccinating against rabies and
ear tipping. Currently, no low cost or free services for sterilization of
community cats exist in the south County area. This contract will provide
sterilization services to 1,000 cats at $50 per cat. Once these services are
provided, the cats are returned to their original location by caregivers,
volunteers, or Tri-County Humane Society, Inc. Countywide (SF)
4. Staff recommends
motion to:
A) receive and file the Emergency Medical Services (EMS) County
Grant ID Code C9050 Award Letter from the State of Florida Department of
Health, Bureau of EMS to improve and expand the EMS system for the period May
12, 2021 through March 25, 2022, in the amount of $147,932; and
B) approve a downward budget amendment of $8,061 in the EMS Grant Fund to adjust
the budget to reflect the actual grant award of $147,932.
SUMMARY: The
EMS County Grant (CSFA #64.005) is an annual grant provided to Palm Beach
County from the Florida Bureau of EMS, to improve and expand the EMS
system. The funds are used to purchase
EMS equipment which is distributed to EMS providers and other agencies that are
eligible for EMS grant funding. On November 19, 2019, R2019-1801 May
4, 2021, R2021-0601 authorized the County Administrator to sign the FY2019-2020
FY2020-2021 annual EMS county grant application. No county matching
funds are required for this grant. Countywide
(LDC)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
5. Staff recommends
motion to:
A)
approve the following
contracts/interlocal agreement with agencies to provide Adult Reentry Services
for the period July 1, 2021, through June 30, 2022:
1) The Lord’s Place, Inc. in the amount of
$254,515;
2) Gulfstream Goodwill Industries, Inc. in the
amount of $131,247; and
3) City of Riviera Beach in the amount of
$114,238; and
B) authorize
County Administrator or designee to execute amendments and administrative
documents associated with the above contracts, on behalf of the Board of County
Commissioners, after approval of legal sufficiency by the County Attorney's
Office, and within budgeted allocations.
SUMMARY: Palm Beach County Division of Justice
Services contracts with providers to coordinate Adult and Youth Reentry
Services to those returning to Palm Beach County from incarceration. Contracts
are awarded through a competitive process and ensure that the County meets the
needs of those returning from incarceration. Reentry services are customized to
each individual's unique needs, and include outreach services, case management,
risk and needs assessments, transitional housing, employment assistance,
transportation assistance and substance use and mental health treatment. These
contracts/interlocal agreement are funded through a legislative allocation from
the State of Florida, Department of Corrections to Palm Beach County. These
contracts are retroactive to July 1, 2021. Countywide (SF)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
6. Staff recommends
motion to receive and file: Amendment #1 to Contract Renewal #1 COHO3 (R2020-1124) with the State of
Florida, Department of Health, for the period of July 1, 2020 through June 30,
2023 to comply with Section 448.095, Florida Statutes – Employment Eligibility.
SUMMARY: The Division of Victim Services had a three-year contract with the State
of Florida Department of Health in the amount of $846,117 which expired June
30, 2020. On August 25, 2020, Contract
Renewal #1 (R2020-1124) extended the contract to June 30, 2023 and provided for
an additional $846,117 for the continuation of advocacy, therapy, and forensic
exam services to victims of sexual assault.
Contract Amendment #1 addresses compliance with Section 448.095, Florida
Statutes - Employment Eligibility that requires all public employers,
contractor, and subcontractors register with and use the E-Verify system to
verify the work authorization status of all newly hired employees. A public employer, contractor, or
subcontractor may not enter into a contract unless each party to the contract
registers with and uses the E-Verify system.
All other provisions of the contract are still in effect and are to be
performed at the level specified in the contract. R2011-1223 authorized the County
Administrator or designee to execute contracts and amendments utilizing funding
from the State of Florida, Department of Health on behalf of the Board of
County Commissioners. Countywide (JW)
7. Staff recommends
motion to approve: the
Release and Settlement Agreement for a $218,107.98 credit to Palm Beach County
from AT&T. SUMMARY: The original contract with AT&T was approved
by the Board of County Commissioners on April 20, 2010 (R2010-0666) to provide
for the purchase, installation, and maintenance of network and call routing
software and hardware related to the NG911 system. AT&T account 561N220068068 (SmartRing)
was opened to create the connectivity of redundant circuits for the Palm Beach County (PBC) 911 Emergency Services IP Network
(ESINet) and to provide connectivity among the Public Safety Answering Points
(PSAPs) in case of failure of the primary circuits. In January, there was a
change in the AT&T account providing this service, and account 561N220068068
was disconnected; however, the account continued to
get charged for the services. The disconnection was completed in phases to
maintain continuity of operations during the transition to new circuits. The
AT&T account billing is complex and reviewed on a monthly basis for
accuracy. However, once the final transition was complete, the charges were
reviewed again with the AT&T representative which took several months and
found that the billing continued after disconnection. It was agreed that the
outstanding balance of $218,107.98 should be credited to Palm Beach County. This Release and Settlement Agreement
will zero out the balance due and close out AT&T account 561N220068068. Countywide (JW)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
CC. INTERNAL AUDIT
1. Staff recommends
motion to receive and file: final audit reports recently issued by the
County Internal Auditor’s Office:
A) 2021-02 Public Safety Department – Consumer Affairs Division – Florida Department of Highway Safety and
Motor Vehicles Memorandum of Understanding Contract #HSMV-0612-18 Audit;
and
B) 2021-03 Engineering and Public Works Department – Traffic Division – Management of Long-Term Agreements with
the Florida Department of Transportation Audit.
SUMMARY: County Code Section
2-463(e)(3) requires the County Internal Auditor to submit copies of final
audit reports to the Board of County Commissioners and the Internal Audit
Committee. We are submitting this report to the Board
of County Commissioners as required by the County Code. Countywide (DB)
DD. TOURIST
DEVELOPMENT COUNCIL
1. Staff recommends
motion to receive and file: a fully executed Palm Beach County FY2021
Grant Agreement in the amount of $12,500 managed by the Palm Beach County
Sports Commission, Inc. on behalf of the Palm Beach County Tourist Development
Council with South Florida Collegiate Baseball League, Inc. for the promotion
of the South Florida Collegiate Baseball League, held from June 3 – July 26,
2021. The grant agreement was approved by the Tourist Development Council on
April 8, 2021 for a term of January 3 – October 26, 2021. SUMMARY: In accordance with County PPM
CW-O-051, all delegated contracts/agreements/grants must be submitted by the
initiating Department as a receive and file agenda item. On June 7, 1994, the Board of County
Commissioners adopted Resolution (R94-207) authorizing the Executive Director
of the Tourist Development Council to enter into grant agreements with Category
G (Sports) grantees after they have been approved by the Tourist Development
Council. The grant agreement is expected to generate 2,002 room nights and will
fund an event which promotes sports tourism in Palm Beach County. Districts
1, 3, 4 & 5 (LDC)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
DD. TOURIST
DEVELOPMENT COUNCIL (Cont’d)
2. Staff recommends
motion to receive and file: two fully executed Palm Beach County
FY2021 Grant Agreements managed by the Palm Beach County Sports Commission, Inc.
on behalf of the Palm Beach County Tourist Development Council (TDC) with:
A) Players International Management, Inc. for the
promotion of the Delray Beach ITF Championships, which was held on April 22 –
30, 2021, for the term January 22 – July 30, 2021. This grantee was approved by
the TDC on February 11, 2021, in the amount of $4,000; and
B) Spartan
Race, Inc. for the promotion of Palm Beaches Spartan Sprint Weekend, which was
held on April 24 – 25, 2021, for the term October 24, 2020 – July 25, 2021.
This grantee was approved by the TDC on February 11, 2021, in the amount of
$15,000.
SUMMARY: In
accordance with County PPM CW-O-051, all delegated contracts/ agreements/grants
must be submitted by the initiating Department as a receive and file agenda
item. On June 7, 1994, the Board of County Commissioners adopted Resolution
(R94-702) authorizing the Executive Director of the TDC to enter into grant
agreements with Category G (Sports) grantees after they have been approved by
the TDC. Combined, these agreements generated a total of 2,925 room nights, and
also funded events which promotes sports tourism in Palm Beach County. Districts
4, 5 & 7 (LDC)
3. Staff recommends
motion to receive and file: a fully executed Palm Beach County FY2021
Grant Agreement in the amount of $20,000 managed by the Palm Beach County
Sports Commission, Inc. on behalf of the Palm Beach County Tourist Development
Council (TDC) with Players International Management, Inc. for the promotion of
USTA Boys 18s & 16s National Clay Court Championships, which is being held
on July 11 – 18, 2021. The grant was approved by the TDC on November 12, 2020,
for the term February 11 – October 18, 2021. SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts/ agreements/grants
must be submitted by the initiating Department as a receive and file agenda
item. On June 7, 1994, the Board of County Commissioners adopted Resolution
(R94-702) authorizing the Executive Director of the TDC to enter into grant
agreements with Category G (Sports) grantees after they have been approved by
the TDC. The grant agreement is expected to produce 2,500 room nights and will
fund an event which promotes sports tourism in Palm Beach County. District 7
(LDC)
JULY 13, 2021
3. CONSENT
AGENDA APPROVAL
EE. OFFICE
OF EQUAL BUSINESS OPPORTUNITY
1. Staff recommends
motion to:
A) approve submission
of a grant application for a U.S. Small Business Administration (SBA) Office of
Entrepreneurial Development Community Navigator Pilot Program (CNPP) grant in
the amount of $2,500,000;
B) delegate
authority to the Mayor or designee to submit a letter of support from the Palm
Beach County Board of County Commissioners; and
C) delegate
authority to the County Administrator or designee to execute all documents
necessary to pursue the grant, including, but not limited to, all necessary
sub-agreements and Funding Distribution agreements with sub-recipients.
SUMMARY:
The SBA has issued a Notice of Funding Opportunity CNP-2021-01 for submission
of applications for program activities designed to provide a unique collaborative
approach to delivering long-term economic small business recovery and
resiliency through targeted outreach to specific sectors of the entrepreneurial
community for a project period of 24 months from the date of award as
authorized by Section 5004 of the American Rescue Plan Act of 2021. The CNPP is
designed to provide high quality technical assistance with pandemic relief
programs and recovery services to small businesses and entrepreneurs. Recovery
services can include financial assistance, access to capital, contracting and
procurement assistance, marketing, operations, business development, export and
industry specific training, among other areas of technical assistance to aid
businesses in stabilization and expansion. There is no funding match required. Countywide
(DB)
* * * * * * * * * * * *
JULY 13, 2021
4. SPECIAL PRESENTATIONS – 9:30 A.M.
A) COVID-19
Update by Dr. Alonso and County Staff
* * * * * * * * * * * *
JULY 13, 2021
5. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. OFFICE OF FINANCIAL MANAGEMENT AND
BUDGET
1. Staff recommends
motion to:
A) conduct a public hearing for approval of the use of the Uniform
Method of collecting non-ad valorem special assessments provided for in Chapter
197, Florida Statutes pursuant to the Notice of Intent adopted by Resolution
97-2152 and Resolution 2011-1833;
B) adopt the non-ad valorem special assessment roll and specify the unit of measurement
and amount of the assessment; and
C) authorize the Mayor to certify the non-ad valorem assessment roll on electronic
media to the Tax Collector pursuant to Chapter 197, Florida Statutes.
SUMMARY: On December 16, 1997, the Board approved Resolution 97-2152, and on
November 15, 2011, the Board approved Resolution 2011-1833, expressing the
intent of Palm Beach County to use the Uniform Method of collecting non-ad
valorem special assessments. The Uniform
Method in Resolution 97-2152 provides for inclusion of water and street
improvement project special assessments on the tax bill. The Uniform Method in
Resolution 2011-1833 provides for the abatement of nuisance conditions. Placing
these accounts on the tax bill reduces administrative (including collections)
costs and provides for a more efficient collection of amounts due to the
County. A public hearing is required to implement this collection method for
new special assessment projects to be included on the 2021 tax bill. Countywide (DB)
* * * * * * * * * * * *
JULY 13, 2021
A. FACILITIES DEVELOPMENT AND OPERATIONS
1. Staff recommends
motion to approve: a Concessionaire Lease Agreement (Agreement) with GC
Ventures FL, LLC (GC Ventures) for approximately 1,800 SF of indoor and outdoor
space (collectively, the Okee Grill) at Okeeheelee Golf Course located at 7715
Forest Hill Boulevard in West Palm Beach for the operation of a food and
beverage concession for a term of three years commencing no later than August
12, 2021 plus two successive one year renewals at a rental rate of
$12,000/year. SUMMARY: The Parks and
Recreation Department (Parks) desires the continuation of food and beverage
services at Okeeheelee Park through a concessionaire agreement. In September 2020, at the request of Parks,
Facilities Development & Operations’ (FDO) Property and Real Estate
Management Division advertised Request for Proposal No. 2020-102-DML for the
operation of this concession and no responsive proposals were received. In
January 2021, a second Request for Proposals No. 2021-101-DML (RFP) was
advertised. Submittals were received from GC Ventures and Ultimate Bakery &
Pastry, Inc. (Ultimate Bakery), although the latter indicated its submittal was
not a proposal to the RFP. On April 8,
2021, the Selection Committee reviewed both submittals, ranked GC Ventures’
proposal as the highest and recommended it for award of the concession contract. Two entities, Ultimate Bakery and The
Subdivision Corp, filed protests to the proposed award; both protests were
reviewed by the FDO Director, and on May 12, 2021, both protestors were
notified of the denial of their respective protests. The initial term of the Agreement is for
three years, with two successive one year options to extend. The annual rent is
$12,000 ($1,000/month), with annual 3% increases. Parks will manage and
administer the Agreement. (Property & Real Estate Management) District 2
(HJF)
JULY 13, 2021
6. REGULAR AGENDA
A. FACILITIES DEVELOPMENT AND OPERATIONS
(Cont’d)
2. Staff recommends
motion to:
A) adopt a resolution finding that an extension of
the lease agreement with Pero Family Farms, LLC (Pero) (R2001-1541) for an
additional two years until June 30, 2023 is in the best interest of the County;
and
B)
approve the fourth amendment
to lease agreement with Pero Family Farms, LLC of 270.91 acres in the
Agricultural Reserve in Boynton Beach at an annual rate of $135,455.
SUMMARY: On September 11, 2001, (R2001-1541) the
Board approved a lease with Pero for approximately 270 acres of land located
within the York parcel in the Agricultural Reserve (AG Reserve) for a term of
ten years at a rent of ($1,205) per acre, with two extension options, each for
a period of five years subject to the approval of the County in each instance.
The first amendment, approved on January 12, 2010, (R2010-0088), reduced the
rent to $500 per acre. The second amendment approved on November 16, 2010,
(R2010-1884), reduced the premises by 1.09 acres for the Lyons Road expansion.
On May 17, 2011, (R2011-0744), the Board consented to the first option
extending the term through August 20, 2016. On June 21, 2016 through the third amendment
(R2016-0767) the Board consented to the second option extending the term through
August 20, 2021; therefore, no extension options remain available. Pero also leases approximately 570 acres
within the McMurrain parcel (McMurrain Lease) which was approved by the Board
on June 18, 2013 (R2013-0790). The current term of the McMurrain Lease will
expire on June 30, 2023. The McMurrain Lease has no extension options. Pero is requesting an extension of the York
Lease term to run concurrently with the McMurrain Lease term to provide for
continuity of operations between the two parcels. The continuity of operations
of both parcels will assist in preserving agricultural operations in the AG
Reserve. The annual rental rate will remain at $135,455/year ($500/acre). This
fourth amendment will extend the term by an additional two years and updates
various standard provisions of the lease. The agreement will continue to be
administered by Facilities Development and Operations. (Property & Real
Estate Management) District 5 (HJF)
JULY 13, 2021
6. REGULAR AGENDA
B. AIRPORTS
1. Staff recommends
motion to approve: a contract (Contract) with J.W. Cheatham, LLC
(Cheatham) in the amount of $853,148.25 and 180 calendar days for the Wallis
Road Phase 2 project at Palm Beach International Airport (PBI). SUMMARY: The County owns approximately 58+ acres of property west of PBI (Airport
Property), which is located east of Haverhill Road and west of Military Trail
and managed by the Department of Airports. A segment of Wallis Road located
adjacent to the Airport Property (Wallis Road) does not meet current County
standards. This project provides for the improvement of
Wallis Road, which is required for the development of
the Airport Property for uses compatible with airport operations and to bring
Wallis Road up to current standards. This project was advertised utilizing the
County’s competitive bid process. On
April 13, 2021, nine bids were received for the Wallis Road Phase 2 project at
PBI. Cheatham is located in Palm Beach
County and has been identified as the lowest responsible/responsive bidder in
the amount of $853,148.25. The project was presented to the Goal Setting
Committee on January 15, 2020 and an Affirmative Procurement Initiatives of 20%
Small Business Enterprise (SBE) participation was applied. The SBE
participation on this project is 25.1%.
Countywide (AH)
JULY 13, 2021
6. REGULAR AGENDA
C. HOUSING AND ECONOMIC
DEVELOPMENT
1. Staff recommends
motion to adopt: a resolution
approving the Palm Beach County Action Plan for Fiscal Year 2021-2022;
authorizing the County Administrator or designee to execute Standard Forms 424
and Certifications for the Community Development Block Grant (CDBG), HOME
Investment Partnerships (HOME), and Emergency Solutions Grant (ESG) Programs,
and funding agreements, amendments thereto, and other documents necessary for
implementation of CDBG, HOME, and ESG activities. SUMMARY: The
Department of Housing and Economic Development (HED) requests that the Board of
County Commissioners (BCC) adopt the resolution approving the FY 2021-2022
Action Plan (AP) and authorizing the County Administrator or designee to sign
Standard Forms 424 and Certifications, funding agreements, amendments, and
other documents needed to implement the CDBG, HOME and ESG Programs. Palm
Beach County is eligible to receive the following FY 2021-2022 entitlement
grants from the U.S. Department of Housing and Urban Development (HUD): CDBG - $6,872,842, plus program income of
$20,000; HOME - $2,419,225; and ESG - $570,536.
The AP funding recommendations reflect BCC directions on funding
strategies for the CDBG, HOME, and ESG Programs provided at the April 27, 2021
Workshop (Item 5C). The AP also
incorporates ESG funding recommendations made by the Homeless and Housing
Alliance Non-Conflict Grant Review Committee which met on April 26, 2021 and
recommended ESG funding for six activities. Any
revisions directed by the Board today will be incorporated into the Action Plan
before submittal to HUD by the August 16, 2021 deadline. The ESG required local match ($570,536)
will be provided by the four ESG-funded agencies, the Department of Community
Services, and DHED. The HOME required
local match ($514,086) will be provided from the State Housing Initiatives
Partnership Program. CDBG funds require
no local match. This agenda item will approve a total of $9,882,603 in
federal funding. Countywide (HJF)
JULY 13, 2021
6. REGULAR AGENDA
C. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
2. Staff recommends
motion to approve: CDBG funding
of $224,882 to the Town of Lake Clarke Shores for the construction of sanitary
sewer improvements in a residential neighborhood located on Forest Hill
Boulevard. SUMMARY: The Department of Housing and Economic
Development (DHED) has identified $224,882 in CDBG funds recaptured from
various fiscal years from projects that were successfully completed under
budget or projects which did not move forward.
DHED is proposing that these funds be used to support a sanitary sewer
project in FY 2021-2022. The Town of
Lake Clarke Shores will install a grinder pump station and a sewer force main
in easements over private property and in the public right-of-way of Lake
Clarke Drive and Carandis Road. The improvements will serve an eight unit
residential property located at 1475 Forest Hill Boulevard. Per CDBG requirements, at least 51% of the
units must be occupied by tenants with incomes no greater than 80% of Area
Median Income. Title to the property will be encumbered to secure the
affordability requirements for 15 years. Total construction cost of the project
is estimated to be $300,448, and the Town will fund the non-CDBG balance of
cost. These are Federal CDBG funds which do not require a local match. District
3 (HJF)
JULY 13, 2021
6. REGULAR AGENDA
C. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
3. Staff recommends
motion to:
A) approve an Impact
Fee Affordable Housing Assistance Program (IFAHAP) funding award in the amount
of $5,305 to Community Land Trust of Palm Beach County for the 127 South F
Street project;
B) authorize the Mayor to execute a Certificate of Award
to be released to the recipient pursuant to IFAHAP Guidelines;
C) approve a budget transfer of $4,717 in Impact Fee
Assistance Program – Roads Zone 4 to appropriate funds for 127 South F Street;
D) approve a budget transfer of $394 in Impact Fee
Assistance Program – Parks Zone 2 to appropriate funds for 127 South F Street;
and
E) approve a budget transfer of $194 in Impact Fee
Assistance Program - Public Building
Zone 1 to appropriate funds for 127 South F Street.
SUMMARY: On February
12, 2021, the Department of Housing and Economic Development issued a Notice of
Funding Availability (NOFA) making $3,124,923 in IFAHAP funding available from
Palm Beach County’s Fiscal Year 2020 funding cycle. Community Land Trust of Palm Beach County
(CLT of PBC) submitted an application in response to the NOFA. Staff recommends that up to $5,305 be
provided as a credit for impact fees associated with the 127 South F Street project
(Project).
CLT of PBC will be given credits for Roads Zone 4 Impact Fees ($4,717),
Parks Zone 2 ($394) and Public Building Zone 1 ($194) Impact Fees for the
construction of the Project. CLT of PBC
will pay impact fees above the allocated $5,305. The Project entails construction of a
detached single family housing unit located at 127 South F Street, Lake
Worth. The project will provide an affordable
house to a first time homebuyer with an income between 50% and 80% Area Median
Income. These funds are from interest
earned by the Impact Fee Fund. District 3 (HJF)
JULY 13, 2021
6. REGULAR AGENDA
C. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
4. Staff recommends
motions to approve:
revisions to the Job Growth Incentive Fund Program to include: re-naming the
program to the Economic Development Incentive Program (EDI), incorporating
various criteria for business incentives when provided as a local match to
State programs, or stand-alone incentives from the County, and to list
parameters for providing the incentive in the form of cash and/or Ad Valorem
Tax Exemption. SUMMARY: The Job Growth Incentive Grant Program was
approved by the Board of County Commissioners (BCC) on November 16, 1993
(R93-1519), and as subsequently amended (R94-45, R94-198, R95-1104D, R96-302D,
R97-1267D). Revisions are necessary to
reflect policy changes by the BCC and to streamline various criteria related to
the program into one document including the Job Growth Incentive Grant Program,
Qualified Target Tax Industry Program, and the Ad Valorem Tax Exemption
program. The criteria
incorporates modifications to the EDI Agreement template approved by the BCC on
April 16, 2019, with input from the Inspector General’s Office, Internal
Auditor, Office of Financial Management & Budget, the Business Development
Board, and the State Department of Economic Opportunity (DEO). Those modifications included: aligning job
creation and retention requirements to relevant Florida Statutes and/or DEO
Agreement requirements, required median wage of new jobs, a performance security
requirement in the form of either a clean, irrevocable Letter of Credit or Cash
Bond for the incentive to be awarded. Modifications include: increase timeframe
for executing an EDI Program award agreement from 60 to 120 days after
conceptual approval by the BCC, to more accurately reflect processing time, to
provide special consideration for projects within census tracks in distressed
areas including Opportunity Zones and Rural Areas of Opportunities (Belle
Glade, Pahokee, South Bay) and the EDI Program process from application through
disbursement. Countywide (DB)
JULY 13, 2021
6. REGULAR AGENDA
D. PALM TRAN
1. Staff recommends
motion to:
A) adopt
a Resolution of the Board of County Commissioners of
Palm Beach County (BCC), Florida, authorizing the execution and submittal of a
grant application, standard assurances and grant agreement with the Florida
Commission for the Transportation Disadvantaged (CTD), for a project in the
amount of $3,756,293 for the Trip & Equipment Grant Program (CSFA 55.001)
to provide Palm Tran Connection Service (Connection) trips and discounted daily
and monthly fixed route bus passes. This
is a unit cost agreement and has an anticipated start date of August 1, 2021,
and anticipated end date of June 30, 2022;
B) approve an upward budget amendment of $4,324,441
in Palm Tran’s Operating Fund 1340 to recognize the actual grant award amount;
and
C)
approve a budget transfer in General Fund 0001 of $1,744,708 to increase the transfer
to Palm Tran’s Operations Fund 1340 from Contingency Reserves for the required
match and necessary overmatch.
SUMMARY:
The County has been awarded a grant in the amount of $3,380,664, which
requires a local match of 10% or $375,629 for a total project of $3,756,293.
The total anticipated cost to provide transportation disadvantaged
service is $5,584,553, which requires the County to
overmatch $1,828,260
in order to maintain the program at its current level. The
required local match and overmatch are included in the proposed FY2022 Budget.
The grant agreement contains an indemnification provision that differs from
that adopted for use by the County and imposes obligations beyond those
recognized by County PPM CW-F-049 (PPM).
The grant agreement requires, to the extent permitted by law and subject
to the limitations of Section 768.28, Florida Statutes, the County to indemnify
and hold harmless the Commission for Transportation Disadvantaged and its
officers and employees from liabilities, damages, losses and costs, including
reasonable attorney’s fees, to the extent caused by the negligence,
recklessness, or intentional wrongful misconduct of the County and persons
employed or utilized by the County in performance of the grant agreement. An exception to the PPM has been recommended
by Risk Management and the County Attorney’s Office taking into consideration
the County’s need to provide transportation services to the transportation
disadvantaged, its current performance of such services and exposure/liability
for its own acts, the amount of the grant award, and the non-waiver of
sovereign immunity beyond the statutory caps of Section 768.28, Florida
Statutes. The indemnification obligation must also be passed on to contractors
and consultants. Countywide (MM)
JULY 13, 2021
6. REGULAR AGENDA
D. PALM TRAN
(Cont’d)
2. Staff
recommends motion to approve: an agreement between Palm Tran
and Trapeze Group for PASS Mobile Application (PASS-App) software. SUMMARY: Palm Tran is seeking approval
to enter into a sole-source agreement with Trapeze Group for software and
services. Due to a long-standing relationship with Trapeze Group and Palm Tran
being an early adapter of the PASS-App, both software licenses and
implementation service fees have been waived reducing the project cost to $0.
An annual maintenance cost of $9,800 will be added to Palm Tran’s existing
contract with Trapeze Group for upkeep of the software. This agreement will expand
the functionality and features of products that Palm Tran currently licenses
for its paratransit operations. The PASS-App software will provide Palm Tran
with a mobile application for Android and iPhone (iOS) that customers can use
to book and manage trips on Palm Tran Connection. Palm Tran currently operates
a similar product from Trapeze Group called “PASS-Web” which is a web based
platform for customers to book and manage trips. By entering into this
agreement Palm Tran will be able to offer the same functionality offered on the
PASS-Web product, but now in a mobile-friendly format. The indemnification
provision of this contract differs from the usual indemnification of the County
by other contractors. Indemnification of
the County by this vendor is limited to 1.5 times the amount of the
contract. In addition, Trapeze Group’s
liability for injury to persons or damage to tangible property is limited to
instances of negligence or willful misconduct by the Contractor, meaning that
the County is indemnified to a lesser degree by this Contractor than in other
County contracts. Given the increased
legal risks presented by this indemnification provision, the Risk Management
Department and County Attorney’s Office recommended that Palm Tran present this
contract directly for approval by this Board. Countywide (MM)
E. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to adopt: a resolution approving the 2021 Lake Worth
Lagoon (LWL) Management Plan (2021 Plan). SUMMARY: The 2021 Plan is an update to the existing
management plan adopted by the Board of County Commissioners on July 22, 2014 (R2014-1057). The 2021 Plan includes Action Plans for the
restoration of the LWL in cooperation with the LWL Initiative, summarizes
the progress made from 2013 to 2020, and presents future restoration projects
and monitoring goals and is the first LWL plan that incorporates a
watershed-focused management approach (R2008-0569). Adoption of the
2021 Plan via resolution by LWL partners and other State agencies and
municipalities will be sought. There is
no cost to the County. Countywide (SS)
JULY 13, 2021
6. REGULAR AGENDA
F. ADMINISTRATION
1. Staff recommends
motion to receive and file:
the 2021 State Legislative Session final report. SUMMARY: This is a
presentation of the 2021 Legislative Session Final Report with a review of Palm
Beach County’s 2021 State Legislative Agenda priorities and appropriations with
the Board of County Commissioners. Members of the county’s professional
contract lobbying team will also be present to review legislation affecting
Palm Beach County. Topics covered will include, but are not limited to: state
budget highlights; Palm Beach County appropriations; statewide legislation
affecting Palm Beach County; statewide local government preemptions; and local
Bills affecting Palm Beach County. Countywide (CK)
G. PLANNING, ZONING &
BUILDING
1. Staff requests
board direction: regarding developing and implementing a re-certification
program to evaluate the safety of for certain tall and large
scale building types in Palm Beach County. SUMMARY: Due to the
devastating event that took place on June 24, 2021 at Surfside Condominiums
Champlain Towers located in Miami, Surfside, Florida, the
Palm Beach County Building Division is seeking direction from the Board of
County Commissioners regarding developing and implementing a re-certification
program to evaluate the safety of for certain tall and large scale
building types in Palm Beach County. While the County has existing unsafe
building abatement regulations in Section 116 of the Palm Beach County Local
Amendments to the Florida Building Code, there is currently no requirement for
There is currently no program of periodic re-evaluation of buildings
to evaluate their ongoing safety. in
place except as exists in the County’s unsafe building abatement regulations in
Section 116 of Chapter 1 of the Florida Building Code (attached). These
provisions require Under the existing unsafe structure provisions, the
Building Division relies primary on reported concerns from residents and
property owners to determine when to initiate an investigation into
potentially unsafe buildings, structures, equipment, or service systems. to
contact us to investigate concerns in structures and service systems. Unincorporated
(CK)
JULY 13, 2021
6. REGULAR AGENDA
H. OFFICE OF FINANCIAL
MANAGEMENT & BUDGET
1. Staff
recommends motion to:
A) receive
and file the American Rescue Plan Act (ARPA) certification, which includes
receipt of $290,730,026, of which $145,365,013 (50%) was received on May 20, 2021;
B) provide direction on the proposed Fiscal Strategy for the
spending of these funds based on the eligible use categories.
SUMMARY: Signed into law on March 11, 2021, the ARPA of 2021 will provide
$350 billion in additional funding for state and local governments, which
includes approximately $291 million for Palm Beach County.
Eligible use of these funds include:
1. Revenue replacement for the provision of government
services to the extent of the reduction in revenue due to the COVID-19 public
health emergency, relative to revenues collected in the most recent fiscal year
prior the emergency;
2. COVID-19 expenditures or negative economic impacts of
COVID-19, including assistance to small businesses, households, and hard-hit industries,
and economic recovery;
3. Premium pay for essential
workers; and
4. Investment in water, sewer,
and broadband infrastructure.
Restrictions on the uses of these funds include:
1. Funds cannot be used to directly or indirectly offset tax
reductions or delay a tax or tax increase; and
2. Funds cannot be deposited
into any pension fund.
Pursuant to the American Rescue
Plan program, the County
received an automatic payment of $145,365,013, which equates to one-half of our
allocation. The County will receive the second half
of the distribution in one year. All
funds must be encumbered by December 31, 2024 and spent by December 31, 2026. Countywide
(DB)
JULY 13, 2021
6. REGULAR AGENDA
H. OFFICE OF FINANCIAL
MANAGEMENT & BUDGET (Cont’d)
2. Staff recommends
motion to authorize:
A) Staff to submit proposed
not-to-exceed millage rates for the FY 2022 budget to the Property Appraiser as
follows:
|
|
FY 2021 Adopted |
FY 2022 Rollback |
FY 2022 Proposed |
Over/(Under) |
||||
|
|
Millage |
Taxes |
Millage |
Taxes |
Millage |
Taxes |
Rollback |
|
|
Countywide
Non-Voted |
4.7815 |
$1,005,656,949 |
4.5917 |
$1,019,878,693 |
4.7815 |
$1,062,035,841 |
$42,157,148 |
4.13% |
|
Library |
0.5491 |
61,271,262 |
0.5267 |
62,038,487 |
0.5491 |
64,676,919 |
2,638,432 |
4.25% |
|
Fire-Rescue MSTU |
3.4581 |
295,180,299 |
3.3059 |
229,448,728 |
3.4581 |
313,235,018 |
13,786,290 |
4.60% |
|
Jupiter
Fire-Rescue MSTU |
1.8911 |
22,562,984 |
1.8174 |
22,706,672 |
1.7880 |
23,339,347 |
(367,325) |
(1.62%) |
|
|
|
|
|
|
|
|
|
|
|
Aggregate-Excluding
Voted Debt |
6.5836 |
$1,384,671,494 |
6.4039 |
$1,422,392,831 |
6.5835 |
$1,462,287,125 |
|
2.80% |
|
|
|
|
|
|
|
|
|
|
|
Countywide
Voted-Debt |
0.0309 |
$6,506,040 |
|
0.0334 |
$7,425,522 |
|
|
|
|
Countywide-Library
Voted-Debt |
0.0342 |
3,816,203 |
|
|
0.0333 |
3,922,311 |
|
|
B) Staff to submit to the
Property Appraiser public hearing dates of Thursday, September 9, 2021 at 5:05
p.m. and Monday, September 20, 2021 at 5:05 p.m. in the Commission Chambers, 6th
floor of the Robert Weisman Governmental Center for the FY 2022 budget;
C) Administrative adjustments
to establish funding in the FY 2022 budget for capital projects approved and
established in the current fiscal year. These projects were approved in the
current fiscal year (FY 2021) after the preparation of the proposed budget and
are therefore not currently included in the FY 2022 budget. These adjustments
will have no impact on proposed Ad Valorem taxes and will be incorporated into
the tentative budget to be presented at the first public hearing; and
D) Administrative adjustments
to establish funding in the FY 2022 budget for designated fund balances for
contingency and other projects and carryover for encumbrances. These balances
and encumbrances were approved in the current fiscal year (FY 2021) after the
preparation of the proposed budget and are therefore not currently included in
the FY 2022 budget. These adjustments will have no impact on proposed Ad
Valorem taxes and will be incorporated into the tentative budget to be
presented at the first public hearing.
SUMMARY: The proposed millage rates
for Countywide, Library, and Fire Rescue MSTU are at the current year millage
rate and above the rolled-back rate. The
millage rate for the Jupiter Fire MSTU is below the current year millage rate
and the rolled-back rate. These millage
rates are not-to-exceed rates, and may be lowered but not raised at the
September public hearings.
Countywide (DB)
* * * * * * * * * * * *
RECESS AS THE BOARD OF COUNTY COMMISSIONERS
CONVENE AS THE ENVIRONMENTAL CONTROL BOARD
JULY 13, 2020
7. BOARD
OF COUNTY COMMISSIONERS SITTING AS THE ENVIRONMENTAL CONTROL BOARD
A. HEALTH DEPARTMENT
1. Staff recommends
motion to approve:
the reappointment of two members to the Environmental Appeals Board for a term
of three years beginning 7-13-2021 to 7-12-2024:
NOMINEE: SEAT #: REQUIREMENT: NOMINATED BY:
Trevor Rosecrans 1 Professional
Engineer Am. Society of Civil
Engineers Palm Beach Branch
Telsula Morgan, Esq. 5 Attorney PBC
Bar Association
SUMMARY: The Board is composed of five
members. Membership must
consist of one lawyer recommended by
the Palm Beach
County Bar Association;
one member of
the Gold Coast
Builders Association (formerly
known as Home Builders and Contractors Association); one professional
engineer recommended by the
Palm Beach Branch of
the American Society
of Civil Engineers; one water resource professional
employed by the
South Florida Water
Management District; and one drinking water engineer employed by the
Department of Environmental Protection. The Board currently consists of three
members. The current diversity count is: Caucasian: 1; African-American: 1; and
Hispanic: 1. The current gender ratio (female: male) is 1:2. Countywide
(HH)
* * * * * * * * * * * *
ADJOURN
AS THE ENVIRONMENTAL CONTROL BOARD
CONVENE AS THE CHILD CARE
FACILITIES BOARD
JULY 13, 2021
8. BOARD OF COUNTY COMMISSIONERS
SITTING AS THE CHILD CARE FACILITIES BOARD
A. HEALTH DEPARTMENT
1. Staff recommends motion
to approve: appointment
of member to the Child Care Advisory Council to fill the position representing
fire protection, engineering or technology. The position was vacated by Elyse
Brown.
|
SEAT # |
NOMINEE |
REQUIREMENT |
Term |
NOMINATED BY |
|
5 |
Sue Ellen Calderon |
Represents fire protection, engineering or technology |
7/13/21 to 9/30/21 |
Commissioner Marino |
SUMMARY: The Child Care Advisory Council is comprised of seven members who serve at the pleasure of the Board of County Commissioners. Members must consist of two members who represent and operate private child care facilities in Palm Beach County, one of whom operates a family day care home or large family child care home; one member who represents and operates a parochial child care facility in Palm Beach County; one consumer protection enforcement official; one member for fire protection, engineering or technology; and one member who, at the time of appointment, was the parent of a child attending a child care facility in Palm Beach County; and one representative from the Florida Department of Children and Families. The applicant for appointment to Seat 5, Sue Ellen Calderon, is a Fire Safety Specialist with Palm Beach Fire Rescue, bringing over 15 years of experience in fire prevention and safety. The diversity count for the seven seats currently filled is Caucasian: 4 (57.1%), African-American: 2 (28.6%), and Hispanic-American: 1 (14.3%). The gender ratio (female: male) is 5:2. The nominee for Seat 5 is a Hispanic female. Staff continues to address the need for increased diversity within our boards and will continue to encourage expansion of this Council’s diversity. Countywide (HH)
* * * * * * * * * * * *
ADJOURN AS THE CHILD CARE FACILITIES BOARD
RECOVENE
AS THE BOARD OF COUNTY COMMISSIONERS
JULY 13, 2021
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
JULY 13, 2021
10. STAFF COMMENTS
A. ADMINISTRATION
COMMENTS
1. Staff recommends
motion to receive and file: the
updated Board Directive Reports which include in process and completed board
directive items. SUMMARY: At the February 6, 2018 Board of County
Commissioners Meeting, direction was given to the County Administrator to
submit monthly a status report of the board directives. The report categorizes:
1) In Process Items and 2) Completed Items. The report continues to be updated on an
on-going basis. Countywide (DN)
B. COUNTY ATTORNEY
JULY 13, 2021
District 1 – COMMISSIONER MARIA G. MARINO
District 2 – COMMISSIONER GREGG K. WEISS
District 3 – COMMISSIONER DAVE KERNER
Request
for off-site Proclamation declaring July 18-24, 2021 as Pretrial Services
Supervision Week in Palm Beach County
Request for off-site Proclamation
declaring July 2021 as Park and Recreation Month in Palm Beach County
Request
for off-site Proclamation recognizing the 20 Year Anniversary of Quantum House
in Palm Beach County
District 4 – COMMISSIONER ROBERT S. WEINROTH
District 5 - COMMISSIONER MARIA SACHS
JULY 13, 2021
11. COMMISSIONER
COMMENTS CONTINUED
District 6 - COMMISSIONER MELISSA MCKINLAY
District 7 – COMMISSIONER MACK BERNARD
JULY 13, 2021
12. MATTERS BY THE PUBLIC – 2:00 P.M.
* * * * * * * * * * * *
JULY 13, 2021
13. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."