September 14, 2021
9:30am
BOARD OF COUNTY
COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS, DELETIONS, & SUBSTITUTIONS
SEPTEMBER 14, 2021
PAGE ITEM
43 3I-4 DELETED FOR FURTHER STAFF REVIEW (HED)
79 3EE-5 DELETED – DUPLICATE ITEM (TDC)
91 6D-2 REVISED SUMMARY: This Amendment
provides for the County Administrator’s services through August 25, 2027. This is a five-year extension and the current
contract expires August 25, 2022. The Amendment also provides for a special
salary adjustment of 15%, conversion of up to 80 hours of sick leave to
vacation leave annually, and a contribution to the monthly base salary of $550
in lieu of monthly car allowance. This year marks completion of 33 34
years as a County employee and 6 years as Administrator. Current salary is
$307,467.68. (Admin)
97 7A-1* REVISED MOTION AND SUMMARY:
|
SEAT # |
NOMINEE: |
REQUIREMENT: |
Term |
NOMINATED BY: |
|
1 |
Ruta
Varnavicius |
Represents
and operates a child care facility as a private enterprise. |
10/1/21
to 9/30/24 |
Comm.
McKinlay |
|
5 |
Sue
Ellen Calderon |
Represents
fire protection, engineering, or technology. |
10/1/21
to 9/30/24 |
Comm.
McKinlay |
|
|
|
|
|
|
|
7 |
Colleen
Kelly-Statler |
Represents
the Department of Children and Families. |
10/1/21
to 9/30/22 |
Comm.
McKinlay |
The
applicant for reappointment to Seat 5, Sue Ellen Calderon, is a Fire Safety
Specialist with Palm Beach Fire Rescue, bringing over 15 years of experience in
fire prevention and safety. She was appointed to the Council on July 13, 2021
to complete the term of a predecessor; and now is recommended for appointment
to her first full term. The applicant for reappointment to Seat 6, Kendra
Barnes, is the parent of a child currently enrolled in a child care facility in
Palm Beach County. She is the current
chair of the Council. She has served on the Council since January 2006
and is recommended for reappointment for a third term. The applicant for
Seat 7, Colleen Kelly-Statler, is a contract manager with the Department of
Children and Families with over 24 years of experience in serving children and
families in Palm Beach County. She is recommended for appointment to complete
the term of a predecessor. The diversity count for the six seats currently
filled is Caucasian: 3 (50.0%), African American: 2 (33.3%), and
Hispanic-American: 1 (16.7%). The gender
ratio (female: male) is 4:2 5:1. The nominee for Seat 7 is a
Caucasian female. Staff continues to address the need for increased diversity
within our boards and will continue to encourage expansion of this Council’s
diversity.
NOTE: Items that were revised,
added, deleted, or backup submitted and were not listed on the preliminary
addition/deletion sheet distributed to the Board the prior day are noted with
an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
SEPTEMBER 14, 2021
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Pages 12-83)
4. SPECIAL
PRESENTATIONS (Page 84)
5. PUBLIC HEARINGS - 9:30 A.M. (Page 85)
6. REGULAR AGENDA (Pages 86-96)
7. BOARD OF COUNTY COMMISSIONERS SITTING AS
THE CHILD CARE FACILITIES BOARD (Page 97)
8. BOARD APPOINTMENTS (Page 98)
9. STAFF
COMMENTS (Page 99)
10. BCC COMMENTS (Pages 100-101)
11. MATTERS BY THE PUBLIC – 2:00 P.M. (Page 102)
12. ADJOURNMENT (Page 103)
* * * * * * * * * * *
SEPTEMBER 14, 2021
CONSENT AGENDA
A. ADMINISTRATION
Page 12
3A-1 Appointments
to the water Resources Task Force
B. CLERK OF THE CIRCUIT COURT & COMPTROLLER
Page 13
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Change
orders, work task orders, minor contracts, final payments, etc.
3B-5 Proof
of publications for Unclaimed Monies
C. ENGINEERING & PUBLIC WORKS
Page 14
3C-1 Receive
and file Supplemental agreement and amendment with the FDOT for roadway
improvements
3C-2 Contract
with R&D Paving, LLC for the PGA Boulevard and Military Trail Intersection
Improvements project
Page 15
3C-3 Contract
with R&D Paving, LLC for the Camino Real, Military Trail to SW 7th
Avenue project
3C-4 Resolution
supporting the Palm Beach Transportation Planning Agency’s plan for street
lighting constructed by the FDOT along Forest Hill Boulevard from Jog Road to
Military Trail
Page 16
3C-5 Interlocal agreement with the City of Palm
Beach Gardens for traffic control jurisdiction at the intersection of Northlake
Boulevard and Bay Hill Drive/Ancient Tree Drive
E. COMMUNITY SERVICES
Page 16
3E-1 Ratify the Mayor’s signature on the Area
Agency on Aging of Palm Beach/Treasure Coast, Inc. 2022 Older Americans Act
Request for Proposal Service Provide Application for various support services
to seniors
Pages 17-18
3E-2 Amendments and agreements with five agencies
for various services for seniors
Page 19
3E-3 Reappointments to the Citizens Advisory
Committee on Health and Human Services
Pages 20-21
3E-4 Receive and file Notice of Grant Award/Fund
Availability from the state of Florida, Department of Economic Opportunity for
various services for the Low Income Home Energy Assistance Program
SEPTEMBER 14, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
E. COMMUNITY SERVICES (Cont’d)
Pages 22-23
3E-5 Ratify the Mayor’s signature on the Florida
Department of Education Project Application for the Farmworker Career
Development Program
Page 24
3E-6 Ratify the Mayor’s signature on the U.S.
Department of Housing and Urban Development grant agreement for coordination of
planning activities related to ending homelessness
Page 25
3E-7 Reappointment to the Palm Beach County HIV
Comprehensive AIDS Resources Emergency Council
Page 26
3E-8 Amendments to contracts with three agencies
to provide services to low-income participants
Page 27
3E-9 Bi-Directional Data Sharing Agreement with
Tidal Basin Government Consulting, LLC to ensure no duplication of benefits
between Palm Beach County and the State
F. AIRPORTS
Page 27
3F-1 Receive
and file Terminal Space Lease Agreement with F.B. Enterprise Holdings, LLC for
office space
Page 28
3F-2 Receive
and file Consent to Sublease documents with three companies
3F-3 Receive
and file Consent to Sublease document with Advance Airways
3F-4 Receive
and file License Agreement with Host International, Inc. for storage space
Page 29
3F-5 Receive
and file amendment to the Public Transportation Grant Agreement with FDOT for
the Perimeter Fence Improvements project
3F-6 Receive
and file License Agreement with Avis Rent A Car System, LLC for a car wash
facility
Page 30
3F-7 List
of charitable organizations to receive the proceeds from fountains at Palm
Beach International Airport
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 30
3G-1 Receive
and file financial statements for the fiscal year ending September 30, 2020
from the Town of Lake Park CRA
SEPTEMBER 14, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 31
3H-1 Resolution requesting assignment of lease
from the Florida Department of Environmental Protection, Division of State
Lands for property in the City of Pahokee
3H-2 Resolution approving a license in favor of
the FDOT to occupy and use a portion of Fire Station No. 31 in the City of Lake
Worth Beach
Page 32
3H-3 Agreement with Hatzalah of Palm Beach County
for interoperable communications
Page 33
3H-4 Increase in maximum dollar value of annual
contracts to provide indoor air quality remediation services with seven
companies
Page 34
3H-5 Increase in the maximum dollar value of
annual contracts for new or repair services for overhead and manual garage
doors with three companies
Page 35
3H-6 Contract with Engineered Comfort Solutions,
Inc. for minor construction services
Page 36
3H-7 Contract with Greenview Construction LLC for
roofing services
Page 37
3H-8 Contract with Greenview Construction LLC for
Flooring services
Page 38
3H-9 Receive and file notice to exercise third
option to extend lease agreement with Actualidad 1040 LLC for radio towers
3H-10 Standard License Agreement in favor of
Community Faith Outreach Ministries, Inc. to operate a micro-fam community
garden west of Boca Raton
Pages 39-40
3H-11 Sole source agreement for purchase and deliver
of gasoline and diesel fuel with Saratoga Rack Marketing LLC
Page 40
3H-12 Amendment to contract with Robling Architecture
Construction, Inc. for the Airport Center 1 Elevator Modernization project
Page 41
3H-13 Work order to contract with Andrea
Construction, Inc. for the Mounts Botanical Garden – Gift Shop Renovation
project
SEPTEMBER 14, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
I. HOUSING AND ECONOMIC DEVELOPMENT
Page 42
3I-1 Receive and file amendments to agreements
with the Village of Palm Springs and the City of South Bay
Page 43
3I-2 Agreement
with the Palm Beach County Film and Television Commission, Inc.
3I-3 Interlocal
agreement with the Florida Atlantic Research and Development Authority
3I-4 Agreement
with the Florida Atlantic University Board of Trustees
Page 44
3I-5 Contract
with the Palm Beach County Black Business Investment Corporation
3I-6 Partial
release of amended and restated declaration of restrictions and conditional
grant agreement for Amelia Estates, LLC
K. WATER UTILITIES
Pages 45-46
3K-1 Receive and file Standard Potable Water and
Wastewater agreements for the months of March, April and May 2021
Page 46
3K-2 Contract
with CDM Constructors Inc. for Green Cay Phase 2 Progressive Design-Build
project
Page 47
3K-3 Consultant Services Authorization to
contract with Chen Moore and Associates, Inc. for the South County Reclaimed
Water Transmission Pipeline Sequence 2 project
Page 48
3K-4 Consultant Services Authorization to
contract with AECOM Technical Services, Inc. for the LS 5015 Conversion to
Repump project
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 49
3L-1 Standard Grant Agreement with the State of
Florida Department of Environmental Protection for the South Lake Worth Inlet
Management Plan Implementation project
Page 50
3L-2 Resolution requesting the State of Florida
Department of Environmental Protection support funds for Palm Beach County’s
Shore Protection projects
3L-3 Receive and file amendment to agreement with
the State of Florida, Department of Environmental Protection for the Coral Cove
Dune Hurricane Irma Recovery project
Page 51
3L-4 Receive and file amendment to grant
agreement with the State of Florida, Department of Environmental Protection for
the Task 3 monitoring project
Page 52
3L-5 Receive and file task assignment change
order to contract with the State of Florida, Department of Environmental
Protection for petroleum cleanup activities
SEPTEMBER 14, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
L. ENVIRONMENTAL RESOURCES MANAGEMENT (Cont’d)
Page 53
3L-6 Receive and file amendment and task
assignment to contract with Florida Department of Environmental Protection for
petroleum cleanup and site management activities
3L-7 Receive and file task assignment to contract
with the State of Florida, Department of Environmental Protection for petroleum
storage tank facilities inspections
Page 54
3L-8 Receive and file assignment of declaration
of restrictive covenants to the Town of Loxahatchee Groves
M. PARKS & RECREATION
Page 54
3M-1 Receive and file Project Agreement Amendment with
the Florida Inland Navigation District Waterway Assistance Program Grant to
redevelop the south side of Bert Winters Park
Page 55
3M-2 Receive and file Project Agreement Amendment
with the Florida Inland Navigation District Waterways Assistance Program Grant
for the redevelopment of Ocean Inlet Park Marina
Page 56
3M-3 Receive and file grant agreement with the
State of Florida Coastal Zone Management Program for ADA improvements at Phil
Foster Park
3M-4 Receive and file Tee Time Advertising and
Sales Agreement with Can-Am Golf Ventures, LLC to help sell tee times that
would otherwise not be sold
Page 57
3M-5 Receive and file Entertainment Contractor
Agreement with Light F/X Pros, LLC for the 13th Annual 4th
of July Celebration at Sunset Cover Amphitheater
N. LIBRARY
Page 57
3N-1 Receive and file grant application to the
Florida Department of State, Division of Library and Information Services, for
a Florida ARPA Act grant for technology equipment and furniture in response to
COVID-19
Page 58
3N-2 Submittal of an application to the Florida
Department of State, Division of Library and information Services for State Aid
to Libraries
P. COOPERATIVE EXTENSION SERVICE
Page 59
3P-1 Agreement with the Palm Beach Soil and Water
Conservation District for soil and water resource conservation services
3P-2 Agreement
with the Friends of Mounts Botanical Garden, Inc. for a horticulturist position
Page 60
3P-3 Agreement
with the Friends of Mounts Botanical Garden, Inc. for a gardener position
SEPTEMBER 14, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
Q. CRIMINAL JUSTICE COMMISSION
Page 61
3Q-1 Memorandum of Understanding with the Florida
State University, College of Criminology and Criminal Justice Center for
Criminology and Public Policy Research to recognize the collaboration with the
Criminal Justice Commission
Page 62
3Q-2 Ratify the Mayor’s signatures on grant
application for the U.S. Department of Justice Edward Byrne Memorial Justice
Assistance Formula Federal 21 Direct Grant to the Palm Beach County Sheriff’s
Office to become National Incident-Based Reporting System compliant
S. FIRE RESCUE
Page 63
3S-1 Agreement
with the Medical Career Academy, Inc. for clinical field experience
3S-2 Write-off
of uncollectible emergency transport patient accounts for FY 2017
3S-3 Amendment to agreement with the City of West
Palm Beach for Mutual Assistance, Automatic Aid and Dispatch Services
Page 64
3S-4 Letter of Understanding with Treasure Coast
Health County, Inc. to provide Integrated Health services to support
opioid-related prevention components
X. PUBLIC SAFETY
Page 65
3X-1 Contract with two agencies to provide
substance use disorder treatment services
Z. RISK MANAGEMENT
Page 66
3Z-1 Selection of Solstice Benefits, Inc. for the
County’s voluntary dental insurance program
AA. PALM TRAN
Page 67
3AA-1 Contract with Seagull Industries for the Disables, Inc. for
transportation of persons with disabilities, seniors and transportation
disadvantages individuals
3AA-2 Agreement with Governmentjobs.com, Inc. for a web-based software
subscription
Page 68
3AA-3 Reappointments to the Palm Tran Service Board
SEPTEMBER 14, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
BB. YOUTH SERVICES
Page 69
3BB-1 Contract with Speak Up for Kids of Palm Beach County, Inc. for two
positions for the Guardian Ad Litem Program
3BB-2 Amendments to contracts with four agencies for health & wellness
and educational support
Page 70
3BB-3 Ratify the Mayor’s signature on amendment to Inter-Agency Agreement
with the Florida Department of Children and Families
Page 71
3BB-4 Community Based Agency Contracts with 12 agencies for economic
access, educational support and parenting & role model areas
CC. SHERIFF
Page 72
3CC-1 Letter of Agreement and Contract with the University of North
Florida Training and Services Institute, Inc. for the High Visibility
Enforcement project
3CC-2 Receive and file modification to subgrant agreement with the State
of Florida Division of Emergency Management extending the grant period
Pages 73-74
3CC-3 Budget transfer from the Law Enforcement Trust Fund for crime
prevention programs
Page 75
3CC-4 Receive and file grant modification with the Office of National Drug
Control Policy for the Palm Beach County Narcotics Task Force
3CC-5 Donation from the Howard E. Hill Foundation, Inc. for the Gunfire
Detection and Location project
Page 76
3CC-6 Receive and file four FDLE quarterly payments
DD. INTERNAL AUDIT
Page 76
3DD-1 Employment agreement with Joseph F. Bergeron extending his service
as County Internal Auditor
SEPTEMBER 14, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
EE. TOURIST DEVELOPMENT
COUNCIL
Page 77
3EE-1 Receive and file 15 Category “CII” grant agreements managed by the
Cultural Council of Palm Beach County, Inc. for the promotion of cultural
events
3EE-2 Receive and file 23 Category “B” grant agreements managed by the
Cultural Council of Palm Beach County, Inc. for the promotion of cultural
events
Page 78
3EE-3 Receive and file 3 grant agreements managed by the Palm Beach County
Sports Commission, Inc. for events held in 2021
3EE-4 Amendment to agreement with Palm Beach County Film & Television
Commission, Inc. to update the budget and performance measures
Page 79
3EE-5 Amendment to agreement with Palm Beach County Sports Commission,
Inc. to update the budget and performance measures
3EE-6 Amendment to agreement with Discover Palm Beach County, Inc. to
update the budget and performance measures
Page 80
3EE-7 Amendment to agreement with the Cultural Council of Palm Beach
County, Inc. to update the budget and performance measures
3EE-8 Receive and file agreement with the Palm Beach County Film &
Television Commission, Inc. to produce and distribute the Palm Beaches
Television Channel
3EE-9 Amendment to agreement with Palm Beach County Sports Commission,
Inc. to update the salary structure and organizational chart
FF. OFFICE OF RESILIENCE
Page 81
3FF-1 Appoint Dr. Jake Leech as the Southeast Florida Regional Climate
Change Compact Leadership Committee Palm Beach County representative
GG. OFFICE OF COMMUNITY
REVITALIZATION
Pages 82-83
3GG-1 Agreements with 10 agencies to
implement various community improvement projects
SPECIAL PRESENTATIONS
Page 84
4A Proclamation
declaring September 14, 2021 as Lomax Harrelle Appreciation Day in Palm Beach
County (District 6)
4B COVID-19
Update by Dr. Alonso and County Staff
SEPTEMBER 14, 2021
TABLE OF CONTENTS
PUBLIC HEARINGS – 9:30 A.M.
Page 85
NONE
REGULAR AGENDA
A. COUNTY ATTORNEY
Page 86
6A-1 Private attorney-client session in the case In re: National Prescription Opiate
Litigation, Case Number: MDL 2804 (N.D. Ohio) and Palm Beach County v. Purdue
Pharma, et al., Case Number: 1:18-op-46121-DAP (N.D. Ohio)
B. AIRPORTS
Page 87
6B-1 Purchase of Rosenbauer Panther 6x6 High
Reach Extendable Turret Aircraft Rescue and Fire Fighting vehicle for use at
Palm Beach International Airport
Page 88
6B-2 Increase in contract with Triangle Services
of Florida, Inc. for janitorial services
C. HOUSING AND ECONOMIC DEVELOPMENT
Page 89
6C-1 Resolution approving the issuance of Housing
Finance Authority of Palm Beach County, Florida, multifamily housing revenue
bonds for Island Cove Apartments
6C-2 Contract with the Business Development Board
of Palm Beach County, Inc. to provide economic and business development
activities
Page 90
6C-3 HOME Investment Partnership Program award to
CP Renaissance, LLC and HOME award Autumn Ridge Apartments, Ltd
D. ADMINISTRATION
Page 91
6D-1 Resolution establishing non-ad valorem
special assessments within the county limits to the Palm Beach County Local
Provider Participation Fund Ordinance to benefit assessed hospital properties
through enhanced Medicaid payments
6D-2 Amendment to contract with Verdenia C. Baker
E. RISK MANAGEMENT
Page 92
6E-1 Contract with Arthur J. Gallagher Risk
Management Services, Inc. for insurance brokerage services
SEPTEMBER 14, 2021
TABLE OF CONTENTS
REGULAR AGENDA CONTINUED
F. FACILITIES
DEVELOPMENT AND OPERATIONS
Page 93
6F-1 Amendment
to agreement with the City of West Palm Beach for a communication tower
Page 94
6F-2 Amendment to concessionaire lease agreement
with Rick Macci Academy Inc. for operation of tennis, racquetball and pro shop
at Burt Aaronson South County Regional Park
Page 95
6F-3 Resolution extending the lease agreement
with Floral Acres L.L.C. for nursery operations in the Agricultural Reserve in
Boynton Beach
G.
OFFICE OF FINANCIAL MANAGEMENT AND BUDGET
Page 96
6G-1 Resolution
authorizing a Code Enforcement Lien Amnesty program
H.
WESTGATE/BELVEDERE HOMES COMMUNITY REDEVELOPMENT AGENCY
Page 96
6H-1 Resolution approving the Westgate/Belvedere
Homes Community Redevelopment Agency’s fiscal year 2022 budget
BOARD OF
COUNTY COMMISSIONERS SITTING AS THE CHILD CARE FACILITIES BOARD
Page 97
7A-1 Appointment to the Child Care Advisory
Council
BOARD
APPOINTMENTS (Page 98)
STAFF COMMENTS
Page 99
9A-1 Receive and file updated Board Directives
reports
COMMISSIONER COMMENTS (Pages 100-101)
MATTERS BY THE PUBLIC –
2:00 P.M. (Page 102)
ADJOURNMENT (Page 103)
SEPTEMBER 14, 2021
A. ADMINISTRATION
1. Staff recommends motion to approve: one Palm Beach County League of Cities (LOC) appointment and four LOC reappointments to the Water Resources Task Force (WRTF) for a three year term commencing October 1, 2021 and ending September 30, 2024.
|
Seat No. |
Appointment |
Seat Requirement |
Seat Representative |
Term |
|
6 |
Robert Hagerty |
Member |
League of Cities |
10/1/21 – 9/30/24 |
|
Seat No. |
Re-Appointment |
Seat Requirement |
Seat Representative |
Term |
|
1 |
Monica Mayotte |
Member |
League of Cities |
10/1/21 – 9/30/24 |
|
3 |
Chip Block |
Member |
League of Cities |
10/1/21 – 9/30/24 |
|
4 |
Jason Haselkorn |
Member |
League of Cities |
10/1/21 – 9/30/24 |
|
5 |
Rachelle Litt |
Member |
League of Cities |
10/1/21 – 9/30/24 |
SUMMARY: The WRTF is comprised of a total of 28 representatives (14 members and 14 designated alternates for each seat). The 14 seats are as follows: six City elected officials; one County Commissioner (or their appointee); one water and/or wastewater provider or utility official; one Lake Worth Drainage District representative; one drainage/water control district elected official; one South Florida Water Management District Governing Board member; one environmental representative; one land owner in Palm Beach County actively farming that land to represent agricultural interests; and one Indian Trail Improvement District representative. The diversity of the current 8 WRTF members and 3 alternates is: 11 Caucasian (100%). The gender ratio (female:male) is 3:8. Two of the League of Cities appointees being recommended are Caucasian females and three are Caucasian males. The City elected official, the environmental representative, the agricultural representative, the water/wastewater provider or utility official and the drainage/water control district elected official member seats and eleven alternate seats remain vacant at this time. Staff is actively seeking to increase diversity on this board. Countywide (MJ)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
B. CLERK
OF THE CIRCUIT COURT & COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Date Meeting
Type
June 8, 2021 Regular
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
4. Staff recommends
motion to receive and file: change
orders, work task orders, minor contracts, final payments and other items
approved by the Contract Review Committee and by the department heads for the
Engineering Department; Facilities Development and Operations; Water Utilities
Department; Environmental Resources Department; and the Department of Airports during
July of 2021.
5. Staff recommends
motion to receive and file proof of publications: “Unclaimed Monies”
advertised by the Clerk of the Circuit Court & Comptroller of Palm Beach County.
SUMMARY: Pursuant to Section 116.21,
Florida Statutes, the Clerk advertised certain unclaimed monies held which are
subject to forfeiture to Palm Beach County.
Florida Statutes 116.21 requires that the proof of publication “shall be
filed and recorded in the minutes of the County Commission of such county.”
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to receive and file:
A) Supplemental Agreement Number 3 to the
State-Funded Grant agreement, R2018-0364, with the Florida Department of
Transportation (FDOT) for the design of improvements at State Road 7 at Weisman
Way, extending the expiration date of the agreement from June 30, 2021 to
December 31, 2021; and
B) Amendment Number 4 to the County Incentive
Grant Program (CIGP) agreement, R2016-0609, with FDOT for the right of way
acquisition for Congress Avenue extension from Northlake Boulevard to Alternate
A-1-A, extending the expiration date of the agreement from June 30, 2021 to
December 31, 2021.
SUMMARY: In accordance with Countywide
PPM CW-O-051, all delegated contracts, agreements and grants must be submitted
by the initiating department as a receive and file agenda item. As authorized
by Resolution R2012-0035, and delegation from the County Administrator, the
Assistant County Engineer approved Supplemental Agreement Number 3 on June 17,
2021 and CIGP Amendment Number 4 on May 12, 2021. Districts 1 & 6
(YBH)
2. Staff recommends
motion to approve: a
contract with R&D Paving, LLC (RDP) in the amount of $1,259,514.17 for
construction of the PGA Boulevard and Military Trail Intersection Improvements
(Project). SUMMARY: Approval of this contract will authorize the
construction services necessary to add a right turn lane on southbound Military
Trail to westbound PGA Boulevard. The Affirmative Procurement Initiative
selected for this contract on January 15, 2020 by the Goal Setting Committee is
a 10% minimum mandatory Small Business Enterprise (SBE) participation. RDP
agreed to 25.7% SBE participation. RDP was the lowest responsive bidder of
five. The contract time for the Project is 300 calendar days. RDP is a Palm Beach County based company and a
certified SBE company. This
Project is included in the Five-Year Road Program. District 1 (YBH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
3. Staff recommends
motion to approve:
A) a contract
with R&D Paving, LLC (RDP) in the amount of $1,229,743.50 for the
construction of Camino Real, Military Trail to SW 7th Avenue (Project);
and
B) a budget
transfer of $437,000 in the Transportation Improvement Fund from Pavement
Management and Roadway Striping for the Project.
SUMMARY: Approval of this contract will authorize the construction services
necessary to mill and resurface the roadway, install curb and gutter, and
perform median modifications for the Project. The Affirmative Procurement
Initiative selected for this contract on August 5, 2020 by the Goal Setting
Committee is a 20% minimum mandatory Small Business Enterprise (SBE)
participation. RDP agreed to a 54% SBE participation. RDP was the lowest
responsive bidder of five after the local preference was applied. The contract
time for the Project is 120 calendar days. RDP is a Palm Beach County based company and a certified SBE company. This Project is included in the Five-Year
Road Program. District 4 (YBH)
4. Staff recommends
motion to adopt: a resolution supporting the Palm Beach
Transportation Planning Agency’s plan
for roadway and pedestrian street lighting to be constructed by the Florida
Department of Transportation (FDOT) along Forest Hill Boulevard from Jog Road
to Military Trail (Project), and committing to Palm Beach County’s (County)
ongoing operation and maintenance of the portion of the Project located within
unincorporated County. SUMMARY:
Adoption of this resolution will support the construction of the Project by the
FDOT, and the subsequent transfer to the County of operation and maintenance
within the unincorporated portion. The Project will be completed by the FDOT
and will be constructed within FDOT right-of-way. A portion of the Project lies
within unincorporated County where the County already operates and maintains
the existing FDOT street lighting, pursuant to the State Highway Lighting
Maintenance and Compensation Agreement. The County will have no financial
obligations for the Project. District 2 (YBH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
5. Staff recommends
motion to approve: an
interlocal agreement (Agreement) with the City of Palm Beach Gardens (City)
providing for traffic control jurisdiction within the City by the County and
terms pertaining to the installation of a traffic signal at the intersection of
Northlake Boulevard and Bay Hill Drive/Ancient Tree Drive (Bay Hill Drive Traffic Signal). SUMMARY: Section 316.006(2)(a) vests municipalities with
traffic control jurisdiction over all streets and highways located within
their boundaries,
except state roads,
and provides that a municipality may, by interlocal agreement with a
county, agree to transfer traffic regulatory authority (Authority) over areas
within the municipality to the county. The City now
agrees to transfer, and the County agrees to
accept, Authority over all County maintained thoroughfare roadways within the
City’s municipal boundaries, as may be amended. This Agreement will repeal and
replace R1977-988. The Agreement also memorializes the conditions upon which
the County has agreed to issue the Right-of-Way (ROW) Permit for the complete
installation of the Bay Hill Drive Traffic Signal. Districts 1 &
6 (YBH)
E. COMMUNITY SERVICES
1. Staff recommends motion to ratify: the Mayor’s signature on the Area Agency on Aging of Palm Beach/Treasure Coast, Inc. (AAA), 2022 Older Americans Act (OAA) Request for Proposal Service Provider Application, for the period January 1, 2022 to December 31, 2022, for federal funds through AAA totaling $2,290,735, for various support services to seniors. SUMMARY: As a Lead Agency, the Community Services Department’s Division of Senior and Veteran Services (DSVS) provides support services to seniors, such as congregate and home-delivered nutrition, disease prevention and health promotion services, and caregiver support services through various programs. The OAA grant requires a 10% County match in the amount of $254,526, as well as a County overmatch of $251,357 for the grant to cover staff salaries and administrative costs not covered by the grant. Sufficient funding is available in the FY 2022 budget to meet program needs. County match and additional funding required to meet FY 2022 obligations have been appropriated in the adopted FY 2022 budget. In FY 2020, the OAA program collectively provided 56,516 hours of services to seniors and served 250,261 meals. The grant application was submitted through the emergency signature process due to insufficient time to submit it through the regular agenda process. DSVS is responsible for providing services north of Hypoluxo Road, including all of the districts, excluding Districts 3, 4, 5 and 7 south of Hypoluxo Road. The Mae Volen Center, Inc. is responsible for providing services in the areas south of Hypoluxo Road. (Division of Senior and Veteran Services) Countywide except for portions of Districts 3, 4, 5, & 7 south of Hypoluxo Road. (HH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to approve:
A) Amendment 001 to Standard Agreement No. IA021-9500 (R2021-0229) for
Older Americans Act (OAA) with the Area Agency on Aging of Palm Beach/Treasure
Coast, Inc. (AAA), for the period January 1, 2021 through December 31, 2021, to
revise, amend, and replace portions of the standard agreement and to increase
the overall funding by $1,286,883.41 for a new total amount not-to-exceed
$3,999,071.41, to provide in-home and community-based services to seniors;
B) Standard Agreement No. IC021-9500 for Community Care for the Elderly
(CCE) with AAA, for the period July 1, 2021 through June 30, 2022, in an amount
not-to-exceed $2,221,730 to assist seniors and caregivers by providing in-home
services to help seniors live independently;
C) Standard Agreement No. IH021-9500 for Home Care for the Elderly (HCE)
with AAA, for the period July 1, 2021 through June 30, 2022, in an amount
not-to-exceed $181,797, to assist seniors and their caregivers with the
provision of care in a family-type living arrangement as an alternative to
institutional care;
D) Standard Agreement No. IZ021-9500 for Alzheimer’s Disease Initiative
(ADI) with AAA, for the period July 1, 2021 through June 30, 2022, in an amount
not-to-exceed $1,432,587, to assist seniors afflicted with Alzheimer’s disease
and other forms of dementia and caregivers with services to help them live
independently in their own homes;
E) Standard Agreement No. IR021-9500 for Respite For Elders Living In
Everyday Families (RELIEF) with AAA, for the period July 1, 2021 through June
30, 2022, in an amount not-to-exceed $45,656.25, to provide stipend volunteers
to homebound seniors for in-home respite for caregivers; and
F) a budget amendment of $2,988,020 in FY 2021 in the Division of Senior
and Veteran Services (DSVS) Administration Fund to align the budget to the
actual grant award.
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. (Cont’d) SUMMARY:
The amendment and agreements allow DSVS to provide services to seniors and
their caregivers. OAA Amendment No. 001 (CFDA No. 93.044, 93.045 & 93.052)
has several programs that serve seniors. In Grant Year (GY) 2019 – 2020, the
congregate meal program served 2,585 seniors, the home-delivered meal program
served 1,312 seniors and the in-home services program served 112 seniors. OAA
program services are funded with $1,286,883 in federal funds. The budget
amendment is necessary to align the County budget with the actual grant award.
The CCE Agreement (CSFA No. 65.010) assists seniors and caregivers with in-home
services that help seniors live independently. CCE program services are funded
with $2,221,730 in state funds, $42,158 in program income funds and $246,859 in
10% required match and $1,068,382 additional County funds. In GY 2016 - 2019,
the CCE program served 676 clients, provided 6,931 hours of case management and
282,909 hours of in-home services. The HCE Agreement (CSFA No. 65.001) assists
older adults and caregivers with the provision of care in a family-type living
arrangement as an alternative to institutional care. HCE program services are
funded with $181,797 in state funds and $65,429 in County funds. In GY 2016 –
2019, the HCE program served 167 clients, provided 2,006 hours of case
management and 13,405 hours of in-home services. The ADI Agreement (CSFA No.
65.002-65.004) provides case management, in-home and facility-based respite.
ADI program services are funded with 1,432,587 in state funds, $28,406 in
program income funds and $519,980 in County funds. In GY 2016 - GY 2019, the
ADI program served 302 clients, provided 2,892 hours of case management and
178,987 hours of in- home services. The RELIEF agreement (CSFA# 65.006)
provides outreach, assessment and training of stipend volunteers to homebound
seniors for in-home respite to families/caregivers. RELIEF program services are
funded with $45,656 in state funds and $45,983 in County funds. The stipends
are paid directly to the volunteers through AAA. In GY 2016 – 2019, the RELIEF
program served 62 clients and provided 31,620 volunteer hours. The DSVS is
responsible for providing services north of Hypoluxo Road. The areas of service
including all of the districts, excluding District 3, 4, 5 and 7 south of
Hypoluxo Road. The Mae Volen Center, Inc. is responsible for providing services
in the areas south of Hypoluxo Road. Sufficient funding is included in the
current budget to meet County obligations. (DSVS) Countywide except for portions
of Districts 3, 4, 5, & 7 south of Hypoluxo Road. (HH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
motion to approve: the
reappointments of four current members to the Citizens Advisory Committee on
Health and Human Services (CAC/HHS), for a three year term, effective October
1, 2021.
|
Seat No. |
Reappointment |
Seat Requirement |
Term Ending |
Nominated By |
|
1 |
Charles R. Palo |
A
Component of the Health &
Human Services System of Care |
09/30/24 |
· Mayor Dave Kerner · Vice Mayor Robert S. Weinroth · Commissioner Gregg Weiss · Commissioner Melissa McKinlay · CAC/HHS |
|
4 |
Dr. Christine Koehn |
A
Component of the Health &
Human Services System of Care |
09/30/24 |
· Mayor Dave Kerner · Vice Mayor Robert S. Weinroth · Commissioner Maria Marino · Commissioner Gregg Weiss · Commissioner Melissa McKinlay · CAC/HHS |
|
7 |
Dr. Constance Siskowski |
A
Component of the Health &
Human Services System of Care |
09/30/24 |
· Mayor Dave Kerner · Vice Mayor Robert S. Weinroth · Commissioner Gregg Weiss · Commissioner Melissa McKinlay · CAC/HHS |
|
10 |
Heather Tate-Boldt |
A
Component of the Health &
Human Services System of Care |
09/30/24 |
· Mayor Dave Kerner · Vice Mayor Robert S. Weinroth · Commissioner Gregg Weiss · Commissioner Melissa McKinlay · CAC/HHS |
SUMMARY: The CAC/HHS
consists of 11 at-large members with at least 1 member being a resident west of
the 20 Mile Bend and at least 1 member being a representative of the Palm Beach
County League of Cities, per Resolution R2013-1563. The resolution requires
that the executive committee of the CAC/HHS solicit and recommend member
nominations for transmittal to the Board of County Commissioners (BCC). The BCC
was notified by a memo dated June 14, 2021 requesting nominations for
appointments. The CAC/HHS regular committee met on June 10, 2021 and
recommended that all applications be forwarded to the BCC. All nominees meet
all applicable guidelines and requirements outlined in the resolution. The
diversity count for the 11 seats that are currently filled is Caucasian: 7
(64%), and African-American: 4 (36%). The gender ratio (female:male) is 8:3.
Dr. Koehn, Dr. Siskowski, Ms. Tate-Boldt and Mr. Palo are Caucasian. Ex-officio
membership consists of 1 African-American male (25%), 1 African- American
female, (25%), 1 Caucasian female (25%) and 1 Caucasian male (25%). Staff
conducts targeted outreach in an effort to proffer candidates for appointments
that maintain a diverse composition of the CAC/HHS. (Financially Assisted
Agencies) Countywide (HH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
4. Staff recommends
motion to:
A) receive and file Notice of Grant Award/Fund Availability (NFA) from
the State of Florida, Department of Economic Opportunity:
1. NFA No. 039777 (Federal Award
Identification Number (FAIN) G-1902FLLIEA, CFDA 93.568), for the program period
October 1, 2018 through July 31, 2021, in the amount of $2,490,484.36, for the
Low Income Home Energy Assistance Program (LIHEAP);
2. NFA No. 039822 (FAIN G-2002FLLIEA, CFDA
93.568), for the program period October 1, 2019 through September 30, 2021, in
the amount of $4,578,218.81 for LIHEAP;
3. NFA No. 039839 (FAIN 2002FL5C3, CFDA
93.568), for the program period March 27, 2020 through September 30, 2021, in
the amount of $2,895,334.87, for the LIHEAP Coronavirus Aid, Relief, and Economic
Security (CARES) program;
4. NFA No. 040037 (FAIN 2102FLE5C6, CFDA
93.568), for the program period March 11, 2021 through September 30, 2022, in
the amount of $2,050,473, for the LIHEAP American Rescue Plan Act (ARPA)
program;
5. NFA No. 040230 (FAIN G-2102FLLIEA, CFDA
93.568), for the program period October 1, 2020 through September 30, 2022, in
the amount of $5,055,844, for LIHEAP;
6. NFA No. 039797 (FAIN 2001FLCSC3, CFDA
93.569), for the program period March 27, 2020 through September 30, 2021, in
the amount of $1,063,042.74, for the Community Services Block Grant (CSBG)
CARES program;
7. NFA No. 039864 (FAIN G2001FLCOSR, CFDA
93.569), for the program period October 1, 2019 through September 30, 2021, in
the amount of $717,582.60, for the CSBG program; and
8. NFA No. 039964 (FAIN G2101FLCOSR, CFDA
93.569), for the program period October 1, 2020 through September 30, 2022, in
the amount of $1,064,915, for the CSBG program.
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
4. (Cont’d)
B) approve a budget amendment of $6,124,050 in the LIHEAP fund to align the budget
to the actual grant award; and
C) approve a budget amendment of $517,375 in the CSBG fund to align the budget to
the actual grant award.
SUMMARY: On June 15, 2021, the Board of County
Commissioners (BCC) ratified the Mayor’s signature on the Federally Funded
Subgrant Umbrella Agreement #E2016 (R2021-0783) with the State of Florida
Department of Economic Opportunity (DEO), for the period October 1, 2020
through September 30, 2023, for the LIHEAP and CSBG programs. Under the terms
of the new umbrella agreement, DEO will issue an NFA for each program award.
NFA No. 039777 and NFA No. 039822 represent carryover funding from the prior
contract with DEO for LIHEAP that ended on March 31, 2021. NFA No. 039839 is
also carryover funding from the prior contract for LIHEAP that was funded under
the CARES Act. NFA No. 040037 is new funding for LIHEAP approved under the ARPA
of 2021, and NFA No. 040230 is new funding for regular LIHEAP. NFA No. 039797
is for carryover funding for the prior contract for the CSBG program funded
under the CARES Act. NFA No. 039864 is carryover funding from the prior
contract for regular CSBG program. NFA No. 039964 is for new funding for the
regular CSBG program. The carryover awards include start dates prior to the
umbrella agreement date due to the carryover. The LIHEAP funds are used to
provide, prevent, prepare for, or respond to home energy needs surrounding the
national emergency created by the COVID-19. Electric bill assistance will be
provided to approximately 13,250 low-income individuals and 5,300 families. In Federal
Fiscal Year (FFY) 2020, 3,545 households obtained electric bill assistance. The
CSBG funds are used to provide economic stability and mobility services to
approximately 2,300 low-income individuals and 900 families. Economic stability
services include rent and utility assistance. Economic mobility services
include employment skills training, job placement, resume writing training,
financial management training, and case management. In FFY 2020, 2,286
households received emergency utility assistance and as a result, either
prevented disconnection or restored their service. In addition, 67 clients
enrolled in the self-sufficiency program, 10 of those obtained jobs above the
living wage and 35 obtained jobs below the living wage, but increased their
household income. No County funds are
required. (Community Action Program) Countywide (HH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Staff recommends
motion to:
A) ratify the signature of the Mayor on the Grant Year (GY) 2021 Florida
Department of Education (FDOE) Project Application, for the period July 1, 2021
through June 30, 2022, in an estimated amount not-to-exceed $227,349 for the
Farmworker Career Development Program (FWCDP) under Title I, Section 167 of the
Workforce Innovation and Opportunity Act, to provide education and supportive
services to farmworkers and their dependents;
B) receive and file Project Award Notification No. 760-4052B-2CFJ1 from
the FDOE, for the program period July 1, 2021 through September 30, 2022, in
the amount of $130,000 for the FWCDP GY 2021 funding, to provide career
counseling, vocational training, job placement assistance and support services
to eligible migrant/seasonal farmworkers and their dependents;
C) receive and file Amendment No. 1 to Project Award Notification No.
760-4051B-1CFJ1 from the FDOE, to extend the program period from June 30, 2021
to September 30, 2021;
D) receive and file Amendment No. 2 to Project Award Notification No.
760-4051B-1CFJ1 from the FDOE, for the program period July 1, 2020 through September
30, 2021, to decrease funding award in the amount of $52,017 in GY 2020,
for a new not-to-exceed amount of $175,332; and
E) approve a budget amendment in the amount of $21,697 in FY 2021 in the FWCDP fund
to align the budget to the actual grant award.
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. (Cont’d) SUMMARY: The FWCDP
received instructions to submit the GY 2021 grant application. The FWCDP
provides vocational training, educational and support services to
migrant/seasonal farmworkers and their dependents to obtain economic
self-sufficiency through permanent and stable employment outside of farm work.
The FWCDP has served residents for over 40 years in Palm Beach County with an
emphasis in the Tri-City Glades, as well as the City of Clewiston in Hendry
County, as the migrant seasonal farmworker population is often in transit from
one county to another due to seasonal crops. Project Award Notification No.
760-4052B-2CFJ1 for GY 2021 was received on August 5, 2021 from the FDOE
issuing a grant award of $130,000. Under the new grant, FWCDP will serve
approximately 50 program participants with training and support services. In GY
2017-2019, the FWCDP served a total of 162 clients enrolled in the support
services and training programs, with 55 clients obtaining permanent employment
in the medical, commercial truck driving, security and construction fields. In
GY 2020, 36% of participants obtained permanent jobs outside of farm work.
Amendment No. 1 to Project Award Notification 760-4051B-1CFJ1, for the budget
period July 1, 2020 through September 30, 2021, extended the end date and
Amendment No. 2 decreased the total grant award for GY 2020 by $52,017 for a
new total grant award of $175,332. The GY 2020 FDOE Project Application (R2020-
1665) was approved by the Board of County Commissioners (BCC) on November 17,
2020. The decrease in the GY 2020 award is due to the inability to provide
vocational training opportunities due to school closings during the COVID-19
pandemic. The FDOE reallocated funding to areas with a larger number of
farmworkers who would benefit from the program. The emergency signature process
was utilized because there was not sufficient time to submit the application
through the regular BCC agenda process. In accordance with County PPM CW-O-051,
all delegated contracts, agreements and grants must be submitted by the
initiating Department as a receive and file agenda item. No County funds are
required. (Farmworker Career Development Program) Countywide (HH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
6. Staff recommends
motion to:
A) ratify the signature of the Mayor on the 2020 U.S. Department of Housing and
Urban Development (HUD) Palm Beach County Continuum of Care (CoC) Planning
Project Grant Agreement No. FL0872L4D052000, for the period October 1, 2021
through September 30, 2022, in the amount of $185,443 for the coordination of
planning activities related to ending homelessness;
B) ratify the signature of the Mayor on the 2020 Homeless Management Information
System (HMIS) Implementation Grant Agreement No. FL0823L4D052001, for the
period November 1, 2021 through October 31, 2022, in the amount of $281,530, to
increase HMIS capacity, enhance training, improve data quality monitoring, and
analyze data to improve the CoC system service delivery;
C) delegate to the County Administrator or designee signatory
authority on additional forms and any other necessary documents related to the
HUD CoC Planning Project Grant Application and the HMIS Implementation Grant
Application; and
D) approve a budget amendment in the amount of $281,530 in FY 2022 in the Housing
and Urban Development fund to recognize HMIS award.
SUMMARY: Due to the pandemic, HUD made available approximately $2.5 billion
through a non-competitive process to distribute the Fiscal Year 2021
appropriated funds to CoC grant recipients whose current grants expire in
Calendar Year 2021. The Palm Beach County CoC Planning Project Grant Agreement
(CDFA# 14.267) will provide funding for the coordination and evaluation of
activities related to ending homelessness. These activities involve
coordination of monthly CoC meetings and sub-committee meetings, administration
of HMIS, annual preparation of HUD CoC grant application, and technical
assistance and monitoring of local grant recipients. A 25% cash match of
$46,361 is required and is requested in the FY 2022 budget. The HMIS
Implementation Grant Agreement (CFDA# 14.267) will increase capacity, integrate
data management systems in order to improve the delivery of medical and housing
services, and coordinate service delivery and quality management systems
through improved data infrastructure for homeless HIV-positive clients to
improve health outcomes. A 25% In-kind match of $70,383 is required and will be
provided through staff salaries. The emergency signature process was utilized
because there was insufficient time to submit this application through the
regular agenda process. (The Division of Human and Veteran Services) Countywide
(HH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
7. Staff recommends
motion to approve: the reappointment of one member to the Palm Beach
County HIV Comprehensive AIDS Resources Emergency (CARE) Council, effective
October 2, 2024:
|
Seat No. 17 |
Reappointment Christopher
Dowden |
Term Expires 10/01/24 |
SUMMARY: The Palm Beach County HIV CARE Council (HIV CARE Council) nomination
process is an open process with publicized criteria and legislatively defined
conflict of interest standards. Mr. Dowden has successfully completed the HIV
CARE Council’s nomination process and the HIV CARE Council recommends the
appointment. The total membership for the HIV CARE Council shall be no more
than 33 at-large members, per Resolution No. 2011-1560. Mr. Dowden has
disclosed that he is an employee of Midway Specialty Care Center Inc. (Midway).
Midway contracts with the County for services. The HIV CARE Council provides no
regulation, oversight, management, or policy setting recommendations regarding
the subject contracts or transactions. Disclosure of this contractual
relationship at a duly noticed public meeting is being provided in accordance
with the provisions of Section 2-443, of the Palm Beach Code of Ethics. The
diversity count for the 22 seats that are currently filled is African-American:
10 (45%), Caucasian: 7 (32%), Hispanic-American: 4 (18%) and Asian-American: 1
(5%). The gender ratio (female: male) is 13:9. Mr. Dowden is a Caucasian. Staff
conducts targeted outreach in an effort to proffer candidates for appointments
that maintain a diverse composition of the board. (Ryan White Program) Countywide
(HH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
8. Staff recommends
motion to approve: amendments to Contracts for Provision of
Professional Services with the below-listed agencies, to extend the end date
from September 30, 2021 to September 30, 2022 and to increase funding in an
amount totaling $165,000:
A) Amendment No. 1 with
Christians Reaching Out to Society, Inc. (CROS) (R2020-1542), for the period
October 1, 2020 through September 30, 2022, to revise the end date and to
increase the overall funding by $75,000 for a new total amount not-to-exceed
$150,000, to provide gleaning services to low-income participants;
B) Amendment No. 1 with
CareerSource Palm Beach County, Inc. (CareerSource) (R2020-1541), for the
period August 1, 2020 through September 30, 2022, to revise the end date and to
increase the overall funding by $50,000 for a new total amount not-to-exceed
$100,000, to provide trade industry training and work readiness training
services to low-income participants; and
C) Amendment No. 1 with
Credit Card Management Services, Inc. (CCMS) (R2020-1332), for the period June
1, 2020 through September 30, 2022, to revise the end date and to increase the
overall funding by $40,000 for a new total amount not-to-exceed $80,000, to
provide financial literacy and management training services to low-income
participants.
SUMMARY: The above agencies are
qualified to provide services for the Community Action Program (CAP). Funding
is provided by the Community Services Block Grant (CSBG). CROS recruits and
coordinates gleaning opportunities through the local church, civic and non-profit
agencies within the County. CROS is the only agency (sole source) that provides
gleaning services for food pantries in Palm Beach County. In Grant Year (GY)
2020, CROS gleaned 200,000 pounds of food for the County’s food pantries. Under
this new contract, CROS will glean approximately 200,000 pounds of food.
CareerSource and CCMS are important partners in the County’s CSBG
self-sufficiency program. In GY 2020, CareerSource provided services to ten
clients. Under this contract, CareerSource will provide trade industry
training, work readiness, and referral services to a minimum of ten clients.
Qualified clients must be residents of Palm Beach County and meet the federal
poverty level guidelines. Under this contract, CCMS will provide financial literacy
and management training to a minimum of 200 low-income residents in moving
toward self-sufficiency. Through the County’s CSBG self- sufficiency programs,
in GY 2020, 20 individuals opened bank accounts, 33 individuals increased their
savings, and 114 individuals improved their credit score. In family
self-sufficiency programs, 67 of 79 clients who enrolled in self-sufficiency
trainings completed training. A total of 35 unemployed clients obtained and
maintained employment for over a 90 day period. Charles Duval, an employee of
CareerSource, is a member of the Farmworker Program Advisory Board. Sandra
Wright, an employee of CareerSource, is a member of the Community Action
Advisory Board. These boards provide no regulation, oversight, management, or
policy-setting recommendations regarding the agencies listed above. Disclosure
of these contractual relationships at a duly noticed public meeting is being
provided in accordance with the provisions of Section 2-443, of the Palm Beach
County Code of Ethics. No County funds are required. (Community Action Program)
Countywide (HH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
9. Staff recommends
motion to approve: a Bi-Directional Data Sharing Agreement with Tidal
Basin Government Consulting, LLC, for the period September 14, 2021 through
September 13, 2026, to exchange client application data with the State of
Florida, Department of Children and Families (State) for the Emergency Rental
Assistance Program (ERAP), to ensure no duplication of benefits between Palm
Beach County and the State, to serve eligible residents of Palm Beach County. SUMMARY:
Palm Beach County received $94,117,764 for ERAP 1 and ERAP 2. The State also
received an ERAP allocation of $871,000,000 to serve all Florida residents. The
State entered into an agreement with Tidal Basin Government Consulting, LLC to
manage this program. This data sharing agreement is necessary to prevent duplication
of benefits for clients who may apply for services for both programs. Data will
be exchanged between Palm Beach County’s Online System for Community Access to
Resources and Social Services and the State’s Financial Assistance Management
System. Duplicated benefits will be identified prior to payment. No County
funds are required. (Community Services) Countywide (HH)
F. AIRPORTS
1. Staff recommends
motion to receive and file: Terminal Space Lease Agreement
(Agreement) with F.B. Enterprise Holdings, LLC d/b/a Top Flight Aviation
Services (Top Flight), commencing June 1, 2021, and terminating on September 30, 2021
(Initial Term), and automatically renewing on an annual basis each October 1st
to September 30th until canceled, for Top Flight to lease
approximately 87 square feet of curbside office space at the Palm Beach
International Airport (PBI) terminal building for payment of rental in the
amount of $2,009.41 for the Initial Term. SUMMARY:
Top
Flight provides support services to airlines at PBI and leases space at the
ticketing level, curbside, to assist airline passengers. Delegation of
authority for execution of the standard form Terminal Space Lease Agreement was
approved by the Board pursuant to R2018-0995. Countywide (AH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
2. Staff recommends
motion to receive and file: three Consent to Sublease (Consent)
documents, consenting to the sublease of space by Signature Flight Support, LLC
(Signature) at the Palm Beach International Airport (PBI), with the following
subtenants:
1. Big
Sky Aviation Inc.
2. Skyline
Group MC
3. Talon
Air
SUMMARY: Signature provides fixed based operator services for general aviation aircraft at
PBI pursuant to a Lease Agreement dated September 30, 2004 (R2004-1990, as
amended). The Lease Agreement provides
for the sublease of space by Signature’s, subject to the County’s consent. Delegation of authority for execution of the
standard form consent to sublease was approved by the Board in R94-1453. Countywide (AH)
3. Staff recommends
motion to receive and file: Consent to Sublease (Consent) document, consenting to the sublease by
Jet Aviation Associates, Ltd. (Jet) at the Palm Beach International Airport,
with Advanced Airways. SUMMARY: Jet provides fixed base operator services for
general aviation aircraft at PBI pursuant to a Lease Agreement (R99-2239, as
amended). The Lease Agreement provides for the sublease of space subject to the
County’s consent. Delegation of authority for execution of the standard form consent to
sublease was approved by the Board in R94-1453. Countywide (AH)
4. Staff recommends
motion to receive and file: License Agreement (Agreement) with Host
International, Inc. (Host), commencing July 23, 2021, and expiring on September
30, 2021, with automatic monthly renewals thereafter through September 30,
2022, unless terminated; providing for the use of approximately 377 square feet
of storage space at the Palm Beach International Airport (PBI) for the passive
storage of tables and chairs to facilitate social distancing as a result of
COVID-19 at Host’s food and beverage venues at PBI. No license fee is due
through September 30, 2021. SUMMARY: Host operates the food and beverage
concession at PBI pursuant to the Lease and Concession Agreement dated August
18, 1998 (R98-1293D, as amended) and requested the Agreement to provide for the
storage of tables and chairs to accommodate social distancing due to COVID-19.
If the Agreement is extended beyond September 30, 2021, a monthly license fee
will be due at the then-current annual rate for similar space at the PBI for
non-signatory airlines. The current annual rental rate for non-signatory
airlines is $69.29 per square foot. The annual rental rate is adjusted each
October 1st. Delegation of
authority for execution of the standard form License Agreement was approved by
the Board in R2007-2070. Countywide (AH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
5. Staff recommends
motion to receive and file: an amendment to the Public Transportation Grant Agreement (PTGA) with
the Florida Department of Transportation (FDOT) for a time extension of the Perimeter Fence
Improvements at Palm Beach County Park Airport (LNA), Financial Management
Number 436398-1 approved by the Board January 15, 2019 (R2019-0046 and
R2019-0047), until June 30, 2022. Delegation of authority for execution of the
above amendment for extension of the PTGA was approved by the Board on August
25, 2020 (R2020-1017). SUMMARY: This project will provide for the
replacement of the existing fence at LNA to meet current standards for Palm
Beach County airports. The project consists of
demolition of the existing perimeter fence, clearing and grubbing, tree
removal, installation of new security fence, installation of new manual and
electric gates (vehicle and pedestrian) with card access readers, and
installation of security cameras at LNA. The amendment for a time
extension of the PTGA extends the availability of grant funding to allow for
the continuation of project activities at said airport, including the
re-bidding of the project due to the unsuccessful execution of a contract with
the sole bidder when this project was originally bid in early 2021. Countywide (AH)
6. Staff recommends
motion to receive and file: License Agreement (Agreement) with Avis Rent
A Car System, LLC (Avis), commencing August 3, 2021, and expiring on September
30, 2021, and automatically renewing for one month intervals thereafter through
September 30, 2022, unless terminated, for the use of approximately 35,623
square feet of improved ground area and a car wash facility at 2600 James L.
Turnage Boulevard at the Palm Beach International Airport (PBI), for payment of
a license fee in the amount of $5,000 per month. SUMMARY: Avis operates a rental car facility at PBI
pursuant to an Airport Ground Lease Agreement dated March 1, 1988 (R88-314, as
amended). Avis requested the use of a portion of a currently vacant site
located next to their facility to facilitate the replacement of fuel tanks and
related improvements at their facility. Delegation of authority for execution
of the standard form license agreement was approved by the Board in R2007-2070.
Countywide (AH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
7. Staff
recommends motion to approve: a list of 12 charitable organizations to
receive the proceeds (coins) from fountains at Palm Beach International Airport
(PBI) during the period October 1, 2021 through September 30, 2022. SUMMARY: On March 14, 1989, the Board
approved the concept of collecting contributions from PBI’s fountains on a
monthly basis and contributing those funds to different charitable
organizations as recommended by the Community Services Department and approved
by the Board. The non-profit
organizations have been recommended by the Community Services Department.
Average monthly contributions for prior years were approximately $50; however,
recent contributions have been less due to the pandemic. In addition, the list will be provided to Paradies-Palm
Beach, LLC, PBI’s retail concessionaire, who will send the contributions from
fountains in their gift shop areas, along with an additional contribution of
$250, to the recommended recipients pursuant to the Retail Concession
Agreement, (R2007-2052, as amended). Countywide (AH)
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to receive and file: Financial Statements for the Fiscal Year ending September 30, 2020 from
the Town of Lake Park CRA. SUMMARY: The
Town of Lake Park CRA has submitted its Financial Statements for the Fiscal
Year ending September 30, 2020 as per Section 163.356(3)(d), Florida
Statutes. Countywide (DB)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to adopt: a resolution requesting an assignment of lease from
the Florida Department of Environmental Protection (FDEP), Division of State
Lands (State Lands), for the state-owned real property located at 1837 and 1839
East Main Street in the City of Pahokee. SUMMARY: The State of Florida
owns approximately 1.72 acres of improved real property located on the west
side of East Main Street/State Road 715 in the City of Pahokee. The property is improved with an
approximately 3,600 square foot single story building, 31 vehicular parking
spaces, an approximately 320-foot tall communication tower, and other various
site improvements. The existing building was most recently occupied by the
Florida Department of Health Palm Beach County (FDOH PBC) as a community
clinic. The clinic is no longer in active operation and FDOH PBC desires to assign
its existing lease of the property with State Lands to Palm Beach County for
its use and management of the facility for local service needs. Prior to assigning a leasehold interest to
the County, State Lands requires a resolution of the Board of County
Commissioners requesting the proposed assignment of the lease. Adoption of this resolution will thereafter
fulfill an application requirement for the County to formally pursue a lease of
the property from State Lands. There is no cost to the County to make
application to State Lands requesting the proposed lease, and the formal
assignment shall be subject to final approval by the County. (FDO Admin) District
6 (MWJ)
2. Staff recommends
motion to:
A) adopt a resolution approving a License in favor of the State of Florida
Department of Transportation (FDOT) for the occupancy and use of a portion of
the Fire Station No. 31 property located in the City of Lake Worth Beach to
allow for the relocation of existing signage and a signalization cabinet; and
B) approve a license in favor of FDOT.
SUMMARY: FDOT is currently in the planning and design stages for improvements to
the Lake Worth Road corridor between Raulerson Drive and the Palm Beach State
College entrance. As a part of the roadway project, the traffic signals along
Lake Worth Road at Fire Station No. 31 will be upgraded. The County will grant FDOT a license to
occupy and use a portion of said property solely for relocating signage and a
signalization cabinet. The license is subject to a resolution authorizing its
adoption. (Property & Real Estate
Management) District 3 (HJF)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
3. Staff recommends
motion to approve: an agreement with Hatzalah of Palm Beach County, a not for profit
corporation licensed to do business in the State of Florida (Participant), allowing
for interoperable communications through the countywide and EMS common talk
groups of the County’s 800 MHz Radio System for a period of five years. SUMMARY: This agreement provides the
terms and conditions under which the Participant can program into its radios
and utilize the countywide and EMS common talk groups for certain inter-agency
communications. The Participant is being permitted such use because it has
contracted with Wyndsong Isles, Wyndsong Lakes and The Club at Indian Lakes
Home Owner Associations. The Participant will only be able to access the common
talk groups for specified types of communications and will conduct routine
operational communications on its own radio system. The terms of the agreement
are standard and have been offered to all municipalities and local branches of
State/Federal agencies and ambulance service providers with 800 MHz trunked
radio capabilities. There are no charges associated with this agreement, but
the Participant is required to pay all costs associated with Participant’s
subscriber units and to comply with the established operating procedures for
the System. The agreement may be terminated by either party, with or without
cause. The term of the agreement is for five years or until the expiration or
termination of Participant’s Certificate of Public Convenience and Necessity,
whichever comes first. There are two renewal options, each for a term of five
years. (ESS) Countywide (MWJ)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to approve: an increase in the maximum dollar value of the
annual indoor air quality contracts by $1,500,000 to provide indoor air quality
(IAQ) remediation services on an as-needed basis through September 18, 2023.
Contractor Status Resolution
No.
A) Dean
Mitchell Restoration, Inc. Local/Non
SBE R2020-1352
B) Decon
Environmental &
Engineering,
Inc. Non-Local/Non-SBE R2020-1353
C) D.P.C.
General Contractors, Inc. Non-Local/Non-SBE R2020-1354
D) J.
Ruderman & Co. LLC Local/Non-SBE R2021-0580
DBA
Servpro of South Palm Beach
E) Prism
Response, Inc. Non-Local/Non-SBE R2020-1355
F) Greenview
Construction, LLC Local/SBE R2020-1356
G) United
Restoration of FL, LLC Non-Local/Non-SBE R2020-1357
SUMMARY: On September 19,
2018, the annual IAQ Remediation Services contract was approved under the
Facilities Development and Operations (FDO) Director’s authority to execute
contracts that do not meet or exceed $200,000. On September 15, 2020, the Board
of County Commissioners (Board) authorized the Clerk and Comptroller to assign
a unique resolution number to the existing annual IAQ remediation contracts of
the six contractors, originally prequalified under this continuing contract,
and approved a cumulative dollar value of $1,000,000. To date, the County has
awarded $666,697.69 in work orders. Staff is requesting the cumulative limit be
increased by $1,500,000 for a total cumulative value of $2,500,000 in order to
accommodate additional anticipated new projects required to be accomplished
before the term of this contract expires on September 18, 2023. Work is to be
awarded as work orders on a lump-sum, competitively bid basis across all
prequalified contractors. Contractors are allowed to qualify at any time and be
added to this annual contract. Projects $100,000 and over are advertised on the
vendor self-service website while projects $200,000 and over are also
advertised in the newspaper. Projects under $100,000 are bid among the pool of
pre-qualified contractors (currently seven have pre-qualified) and for projects
over $100,000, the bidding pool is expanded to include any additional bidders
responding to the specific project advertisement that submit a qualification
application at least ten days before the bid due date. The IAQ remediation
annual contract was last presented to the Goal Setting Committee on March 4,
2020 and the Committee established Affirmative Procurement Initiatives of
sheltered market for projects under $100,000 (when three or more Small Business
Enterprises (SBE) are qualified under the annual contract) or a SBE contractor
will be given a price preference if its bid is within 10% of the lowest
non-small business bid. Actual Small/Minority/Women Owned Business Enterprise
(S/M/WBE) participation will be identified on each work order, and will be
tracked cumulatively for all work orders issued. Current cumulative S/M/WBE
participation for all work orders to-date under the IAQ remediation annual is
0%. (Capital Improvements) Countywide (LDC)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
5. Staff recommends
motion to approve: an increase in the maximum dollar value of the
annual overhead door contracts by $2,500,000 to provide new or repair services
for overhead and manual garage doors (rolling and sectional) on an as-needed
basis through July 9, 2023.
Contractor Status Resolution No.
A) General Garage Door Co., Inc. Local/Non-SBE R2018-1000
B) Door Systems of South Florida, Inc. Non-Local/Non-SBE
R2019-1311
C) Coast to Coast Garage Door LLC Non-Local/Non-SBE
R2020-1346
SUMMARY: On July 10, 2018, the Board of
County Commissioners (Board) approved the annual overhead door contract for an
initial term of two years with three one-year renewal options. On September 10,
2019, the Board approved Amendment No. 1 that extended the term of the contract
through July 9, 2023. During the first three years of the contract, the County
awarded $1,893,221.82 in work orders. Staff is requesting the cumulative limit
be increased by $2,500,000 for a total cumulative value of $4,500,000 in order
to accommodate additional anticipated new projects required to be accomplished
before the term of this contract expires on July 9, 2023. Work is to be awarded
as work orders on a lump-sum, competitively bid basis across all prequalified
contractors. Contractors are allowed to qualify at any time and be added to
this annual contract before the term ends. Projects $100,000 and over are
advertised on the vendor self-service website while projects $200,000 and over
are also advertised in the newspaper. Projects under $100,000 are bid among the
pool of pre-qualified contractors (currently
three have pre-qualified) and for projects over $100,000, the bidding
pool is expanded to include any additional bidders responding to the specific
project advertisement that submit a qualification application at least ten days
before the bid due date The annual overhead door contract was presented to the
Goal Setting Committee on May 4, 2020, and the Committee established
Affirmative Procurement Initiatives (API) of sheltered market for projects
under $100,000 (when three or more Small Business Enterprises (SBE) firms are
qualified under the annual contract) or a price preference for an SBE contractor if its bid is within 10% of
the lowest non-SBE bid. Small/Minority/Women-Owned Business Enterprise
(S/M/WBE) actual participation will be identified on each work order, and will
be tracked cumulatively over all work orders issued. To-date, there is no
S/M/WBE participation under this annual contract. (Capital Improvements) Countywide
(LDC)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
6. Staff recommends
motion to approve: an annual contract with the following contractor for
general minor construction services on an as-needed basis through February 10,
2025.
Contractor Status SBE or Non-SBE
Engineered Comfort Solutions, Inc. Non-Local Non- SBE
SUMMARY: On February 11, 2020, the Board of County Commissioners (Board) approved
the annual minor construction contract (R2020-0142 through R2020-0151). The
work consists of construction services associated with repairs, improvements
and renovations to County properties. The contractor now joins the list of 24
already prequalified contractors for a total of 25 prequalified contractors
with a contract expiration date of February 10, 2025. The specific requirements
of the work shall be determined by individual work orders issued against this
annual contract. These contracts are five year indefinite-quantity contracts
with a maximum cumulative value of $5,000,000. Work is to be awarded as work
orders on a lump-sum, competitively bid basis across all prequalified
contractors. Contractors are allowed to qualify at any time and be added to
this annual contract. Projects $100,000 and over are advertised on the vendor
self-service website while projects $200,000 and over are also advertised in
the newspaper. Projects under $100,000 are bid among the pool of pre-qualified
contractors (currently 25 have pre-qualified) and for projects over $100,000,
the bidding pool is expanded to include any additional bidders responding to
the specific project advertisement that submit a qualification application at
least 10 days before the bid due date. This annual contract was presented to
the Goal Setting Committee on August 21, 2019. The Committee applied the
following three Affirmative Procurement Initiatives: 1) sheltered market for
projects under $100,000; or 2) a small business enterprise (SBE) contractor
will be given a price preference if its bid is within 10% of the lowest
non-small business bid on a single trade project over $100,000; or 3) a
mandatory 25% SBE subcontracting goal for a multi-trade project over $100,000.
Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE) participation
will be identified on each work order, and will be tracked cumulatively for all
work orders issued. Current cumulative S/M/WBE participation for all work
orders to-date under the minor annual contract is 86.01%. (Capital
Improvements) Countywide (LDC)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff recommends
motion to approve: an annual contract with the following contractor for
roofing services on an as-needed basis through November 16, 2025.
Contractor Status SBE or Non-SBE
Greenview Construction LLC Local SBE
SUMMARY: On November 17, 2020, the Board of County Commissioners (Board) approved
the annual roofing contract (R2020-1693 thru R2020-1700). The work consists of
roofing repair and replacement services on an as needed basis. The contractor
now joins the list of 12 already prequalified contractors for a total of 13
prequalified contractors with a contract expiration date of November 16, 2025.
The specific requirements of the work shall be determined by individual work
orders issued against this annual contract. These contracts are five-year
indefinite-quantity contracts with a maximum cumulative value of $3,000,000
across all prequalified contractors. Work is to be awarded as work orders on a
lump-sum, competitively bid basis across all prequalified contractors.
Contractors are allowed to qualify at any time and be added to this annual
contract. Projects $100,000 and over are advertised on the vendor self-service
website while projects $200,000 and over are also advertised in the newspaper.
Projects under $100,000 are bid among the pool of pre-qualified contractors
(currently 13 have pre-qualified) and for projects over $100,000, the bidding
pool is expanded to include any additional bidders responding to the specific
project advertisement that submit a qualification application at least ten days
before the bid due date. The roofing annual contract was presented to the Goal
Setting Committee on July 15, 2020 and the Committee established Affirmative
Procurement Initiatives of sheltered market for projects under $100,000 or a
Small Business Enterprise contractor will be given a price preference if its
bid is within 10% of the lowest non-small business bid. Actual Small/Minority/Women
Owned Business Enterprise (S/M/WBE) participation will be identified on each
work order, and will be tracked cumulatively for all work orders issued.
Current cumulative S/M/WBE participation for all work orders to-date under the
roofing annual is 60.81%. (Capital Improvements) Countywide (LDC)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
8. Staff recommends
motion to approve: an annual contract with the following contractor for
flooring services on an as-needed basis through May 17, 2026.
Contractor Status SBE or
Non-SBE
Greenview Construction LLC Local SBE
SUMMARY: On May 18, 2021, the Board of County Commissioners (Board) approved the
annual flooring contract (R2021-0633 thru R2021-0639). The work consists of new
installations, replacement and/or repair of flooring. The contractor now joins
the list of seven already prequalified contractors for a total of eight
prequalified contractors with a contract expiration date of May 17, 2026. The
specific requirements of the work shall be determined by individual work orders
issued against this annual contract. These contracts are five-year
indefinite-quantity contracts with a maximum cumulative value of $2,000,000
across all prequalified contractors. Work is to be awarded as work orders on a
lump-sum, competitively bid basis across all prequalified contractors.
Contractors are allowed to qualify at any time and be added to this annual
contract. Projects $100,000 and over are advertised on the vendor self-service
website while projects $200,000 and over are also advertised in the newspaper.
Projects under $100,000 are bid among the pool of pre-qualified contractors
(currently eight have pre-qualified) and for projects over $100,000, the
bidding pool is expanded to include any additional bidders responding to the
specific project advertisement that submit a qualification application at least
ten days before the bid due date. The annual flooring contract was presented to
the Goal Setting Committee on January 20, 2021 and the Committee established
Affirmative Procurement Initiatives of sheltered market for projects under
$100,000 or a Small Business Enterprise contractor will be given a price
preference if its bid is within 10% of the lowest non-small business bid.
Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE) participation
will be identified on each work order, and will be tracked cumulatively for all
work orders issued. Current cumulative S/M/WBE participation for all work
orders to date under the annual flooring contract is 0%. (Capital Improvements)
Countywide (LDC)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
9. Staff recommends
motion to receive and file: a notice of exercise of the third option to extend Lease Agreement with
Actualidad 1040AM, LLC through May 15, 2026 for Actualidad’s continued use of
approximately 16 acres and 4 AM radio towers located in the Ag Reserve for
$39,143.20/year. SUMMARY: On May 16, 2006, the Board of County
Commissioners (Board) approved the Lease Agreement (R2006-0905) with James
Crystal Boynton Beach (JCBB) for approximately 16 acres of land within the
Bowman Farm Property in the Ag Reserve for the operation of an AM radio tower.
On April 17, 2012, the Board approved the Consent to Assignment and Amendment
of Lease Agreement to Actualidad 1040AM, LLC (R2012-0596). Pursuant to the lease,
Actualidad has the unilateral right to exercise its extension option. Actualidad provided the County with a notice
of its intent to exercise its option to extend the term through May 15, 2026, with
one five-year extension option remaining. The rent increased from
$38,003.11/year ($3,166.93/mo.) to $39,143.20/year ($3,261.93/mo.) effective
April 1, 2021 pursuant to the terms of the lease. PREM will continue to have
administrative responsibility for this lease. (PREM) District 5/ Countywide
(HJF)
10. Staff recommends
motion to approve: a Standard License Agreement in favor of Community
Faith Outreach Ministries, Inc., a Florida not for profit corporation to
operate a micro-farm community garden at the West Boca Branch Library located
at 18585 State Road 7, west of Boca Raton from October 22, 2021 thru October
21, 2024 at no charge. SUMMARY:
On October 16, 2018, the Board of County Commissioners (Board) approved a
Standard License Agreement (R2018-1567) with Community Faith Outreach
Ministries, Inc. (CFOM) for a micro-farm community, which expires on October
21, 2021. This license will extend the operation for a term of three years at
no annual rent. The Library Department supports and will continue to supply the
water necessary for the irrigation of the garden at no charge and allow the use
of its dumpster for the disposal of debris/trash generated from the garden. The
license fee has been waived as the community garden promotes community interest
and CFOM will not realize a profit. The County may terminate the license at any
time with written notice to CFOM. The Library Department will continue to have
administrative responsibility for this license. (PREM) District 5 (HJF)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
11. Staff recommends
motion to:
A) approve a sole source Agreement for Purchase and
Delivery of Gasoline and Diesel Fuel (Agreement) between Palm Beach County and
Saratoga Rack Marketing LLC (Saratoga) with an effective date of October 1,
2021 for a five year term; and
B) authorize the County
Administrator or designee, which in this case shall be the Director of
Purchasing to execute the Agreement on behalf of the Board of County
Commissioners (Board).
SUMMARY: This Agreement sets forth the terms and conditions under which Saratoga
will provide for the sale and delivery of fuel for the County (including Fire
Rescue and Palm Tran), the Sheriff’s Office and other County-owned equipment.
The County is required to purchase no less than 85% of 466,000 gallons/month
(5,600,000 gallons/year) of Ethanol gasoline and Ultra Low Sulfur diesel fuel
throughout the term of the Agreement. The quantity of fuel purchased by the
County has been very consistent over time with the expenditures being largely
dependent on the price of fuel. It is because of this consistency, Staff can
recommend a contract which requires a minimum purchase. The Agreement contains
provisions for increased fuel allocations during declared emergencies such as
hurricanes. The Agreement provides additional protections for the County in the
event of an emergency such as a hurricane as it: 1) allows for the County to
directly take delivery of fuel at the Port Everglades terminal; and 2) requires
Saratoga to use good faith efforts to fulfill its allocation obligations to the
County from one or more of its terminals in Florida if it cannot fulfill its
obligations from Port Everglades. The Agreement has always contained the
following provisions: 1) does not (and has never) contain the typical
termination for convenience provision; 2) provides for liquidated damages in
the event that the County becomes the defaulting party (i.e. does not purchase
the monthly required product quantity of 85% of 466,000 gallons/month); 3)
Saratoga warrants that the product meets specifications required by law, but
disclaims all other warranties; 4) to the extent allowed by law and without
waiving sovereign immunity, County will indemnify Seller for any unpaid sales
or fuel taxes; 5) claims regarding errors in invoices must be brought within 1
year; 6) to the extent allowed by law and without waiving sovereign immunity,
County will pay Seller’s costs (including attorney’s fees) of collection of
unpaid invoices; 7) dispute resolution; 8) waiver of jury trial; 9) mutual
waiver of special/consequential damages; 10) limitation of liability; and 11)
to the extent allowed by law and without waiving sovereign immunity, mutual
indemnification.
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
11. (Cont’d)
Due to: 1) the very low risk of the County needing to terminate the
Agreement for one of the most essential commodities that the County purchases;
and 2) the benefits that this contract provides in terms of more certain access
to fuel prior to and after a hurricane or other emergencies; Staff continues to
recommend approval. As required by County policy, the Department’s Assistant
County Attorney has reviewed and approved these provisions; and the County’s
Risk Department has reviewed and approved the indemnification and limitation of
liability provisions. This Agreement will commence on October 1, 2021 and
extend for a period of five years with one five-year renewal option. On its
commencement date of October 1, 2021, this Agreement will terminate the County’s
existing fuel agreement with Saratoga RP East LLC (Saratoga East) since
Saratoga East is transferring its fuel marketing business to its parent company
Saratoga. The estimated expenditures (capacity of the Agreement) over the five-year
term is $95,000,000. Funding for this contract is budgeted in FDO/Fleet
Management’s operating budget. This contract as a sole source is exempt from
the County’s Equal Business Opportunity Ordinance. (FDO/Purchasing) Countywide (MWJ)
12. Staff recommends
motion to approve: Amendment No. 6 to the continuing contract with
Robling Architecture Construction, Inc. (R2020-1690) establishing a Guaranteed
Maximum Price (GMP) in the amount of $287,852.23 for construction management
(CM) services for the Airport Center 1 Elevator Modernization project for a
period of 180 calendar days from notice to proceed. SUMMARY: On November
17, 2020, the Board of County Commissioners (Board) approved the continuing CM
contract with Robling Architecture Construction, Inc. for construction
management services for capital projects under $4,000,000. Amendment No. 6
authorizes modernization improvements to the existing elevators (No. 1 and No.
2) at Airport Center 1, including new controllers, signalization, motors,
pumps, hydraulic valves, electrical upgrades and the installation of a new
heating ventilation and air conditioning system. The existing elevator is more
than 30 years old and requires frequent repairs. The Construction Manager shall
complete the work within 180 calendar days from the notice to proceed.
Liquidated damages are $80 per day for failure to achieve certification of
substantial completion within the contract time or approved extension thereof. The
modernization improvements will improve the existing operational components of
the elevator and limit frequent repairs. This continuing CM contract was
presented to the Goal Setting Committee on December 4, 2019 and the Committee
established Affirmative Procurement Initiatives of a Small Business Enterprise
(SBE) evaluation preference of ten points for the selection of the construction
manager and a mandatory 20% SBE subcontracting goal on the contract. SBE
participation for this amendment is 0%. To date, the overall SBE participation
for the contract is 60.64%. Robling
Architecture Construction, Inc. is not an SBE, but is a local business. This
amendment will be funded from the Public Building Improvement fund. (Capital
Improvements Division) District 2 (LDC)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
13. Staff recommends
motion to approve: Work Order No. 21-035 to the annual minor
construction services contract with Andrea Construction, Inc. (Contractor)
(R2020-0143) in the amount of $479,564 for the Mounts Botanical Garden – Gift
Shop Renovation project for a period of 200 calendar days from permit issuance.
SUMMARY: The project consists of renovating approximately 1,500 square
feet of the existing gift shop building, which includes relocating the existing
service counter; removing the existing north side window and the existing
office; and reconfiguring the existing storage areas in order to expand the
interior of the gift shop. Additionally, the work includes renovations to the
existing restrooms, providing site control turnstiles, electrical service
improvement, updating the fire alarm system, and installing fencing and gates
to the exterior of the facility for controlled access. The existing building is
more than 20 years old with an outdated layout and appearance. The new design
will modernize the space, improve the appearance of the facility, and create a
more controlled public entrance from, and exit to, the garden areas. The
Contractor shall substantially complete the project within 200 calendar days of
permit issuance. Liquidated damages are $164 per day for failure to achieve
certification of substantial completion within the contract time or approved
extension thereof. This project was competitively advertised and new
contractors were invited to bid by submitting prequalification documents prior
to the submission of the bid response. This work order was solicited pursuant
to the annual minor construction contract and the requirements of the Equal
Business Opportunity Ordinance. The annual contract was presented to the Goal
Setting Committee on August 21, 2019. The Committee applied the following three
Affirmative Procurement Initiatives: 1) sheltered market for projects under
$100,000; or 2) a small business enterprise (SBE) contractor will be given a
price preference if its bid is within 10% of the lowest non-small business bid
on a single trade project over $100,000; or 3) a mandatory 25% SBE
subcontracting goal for a multi-trade project over $100,000. The Contractor is
a certified SBE and submitted 62.34% SBE participation on this work order. The
overall SBE participation on the annual minor construction contract is 86.25%.
The Contractor is a Palm Beach County business. Funding for this project is
from the Capital Outlay fund. (Capital Improvements Division) District
7 (LDC)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT
1. Staff recommends
motion to receive and file: the following Amendments to Agreements for projects funded under the Community Development Block Grant
(CDBG) Program:
A) Amendment 002 to Agreement R2019-1762 with the
Village of Palm Springs extending the project completion date from January 31,
2021 to July 15, 2021; and
B) Amendment 007 to Agreement R2016-0567 with the
City of South Bay extending the project completion date from June 30, 2020 to
August 31, 2021.
SUMMARY: The aforementioned documents have been executed
on behalf of the Board of County Commissioners (BCC) by the Director of the
Department of Housing and Economic Development in accordance with Agenda
Item 5C-5, as approved by the BCC on
July 10, 2018 and Agenda Item 3I-4, as approved by the BCC on December 5, 2017. Amendment 002 to the
Agreement (R2019-1762) with the Village of Palm Springs extends the project
completion date from January 31, 2021 to July 15, 2021 for the sidewalk improvement
project along the south side of Alemeda Drive.
The Village of Palm Springs requested the amendment in order to allow
for the submittal of all paperwork required and to complete the final pay
application, which was delayed by the pandemic. Amendment 007 to the Agreement (R2016-0567)
with the City of South Bay extends the project completion date for improvements
from June 30, 2020 to August 31, 2021 to Cox Park and Tanner Park. The City of
South Bay requested an extension to complete the punch list items and allow
full payment of all services rendered, which was delayed due to the pandemic. In accordance with County PPM CW-O-051, all
delegated contracts, agreements and grants must be submitted by the initiating
Department as a receive and file agenda item. These are Federal CDBG funds which do not require a local match. Districts 3 & 6 (HJF)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
2. Staff recommends
motion to approve: an agreement with the Palm Beach County Film and
Television Commission, Inc. (F&TV Commission) in the amount of $75,000 for
the period October 1, 2021 to September 30, 2022. SUMMARY: This agreement
with the F&TV Commission will fund operational and educational expenses for
the Film & TV Tech Prep Program (Program), which is entering its 26th
year of operation. The Program continues
to support the development of the film and television industry in Palm Beach
County through an enhanced strategic plan drafted by educators and industry
professionals. This funding will assist in the planning, facilitation and
execution of all aspects in the production of the 2022 Student Showcase of
Films (SSOF), which is the largest film competition and awards ceremony within
the State of Florida. The SSOF honors
Florida high school and college student filmmakers and celebrates the artistic
successes they have achieved in this field. Upon execution of the agreement,
the County agrees to provide an initial advance payment to the Agency of
$37,500 to be used as cash flow. These
are County Ad Valorem funds. Countywide (DB)
3. Staff recommends
motion to approve: an
Interlocal Agreement with the Florida Atlantic Research and Development
Authority (FARDA) in the amount of $200,000 for the period October 1, 2021 to
September 30, 2022. SUMMARY: FARDA currently serves 29 companies located
in the Research Park at Florida Atlantic University (FAU), including those in
Global Ventures. The Interlocal Agreement requires FARDA to: provide 15
internships through Global Ventures and Research Park at FAU companies, create
at least 15 new jobs, provide outreach to a minimum of 25 companies, continue
to develop its soft landings center program and represent Global Ventures and
Research Park at FAU in at least 2 international trade shows virtually or in
person, to promote the Research Park and Global Ventures. These are County
Ad Valorem funds. Countywide
(DB)
4. Staff
recommends motion to approve: an agreement with the Florida Atlantic University Board of Trustees
(FAU) in the amount of $150,000 for the period October 1, 2021 to September 30,
2022. SUMMARY: This agreement will fund operational expenses to expand
its services in northern Palm Beach County supporting Technology, Life Science
and Neuroscience efforts at the FAU Jupiter campus. FAU will also be required to: host at least 6
educational seminars for entrepreneurs, provide 16 internships, arrange 4
introductory meetings between potential angel/venture capital investment funds
to small developing companies, and create at least 12 new jobs. Funding for this Contract will consist of
$50,000 of Ad Valorem Funds and $100,000 of Community Development Block Grant
(CDBG) Funds recaptured from various fiscal years from projects that were
successfully completed under budget or projects which did not move forward. These
are CDBG and County Ad Valorem funds. Countywide (DB)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
5. Staff recommends
motion to approve: a
Contract for Consulting/Professional Services with the Palm Beach County Black
Business Investment Corporation (BBIC) in the amount of $150,000 for the period
October 1, 2021 to September 30, 2022. SUMMARY: This
Consulting/Professional Services Contract will fund a portion of BBIC’s
operational expenses for providing consulting and financial assistance to
existing and start-up small businesses in Palm Beach County. The BBIC is required to obtain 12 business
loan approvals from financial institutions totaling at least $1,500,000, while
serving 500 clients and creating/retaining 75 full-time equivalent jobs. Funding for this contract will consist of
$54,000 of Ad Valorem Funds and $96,000 of Community Development Block Grant
(CDBG) Funds recaptured from various fiscal years from projects that were
successfully completed under budget or projects which did not move forward. These are CDBG and County Ad Valorem funds.
Countywide (DB)
6. Staff recommends
motion to approve: a Partial Release of
Amended and Restated Declaration of Restrictions and Conditional Grant
Agreement for Amelia Estates, LLC (AELLC). SUMMARY: On April 21, 2009
the Board of County Commissioners (BCC) entered into a Conditional Grant
Agreement (R2009-0656) with Amelia Estates, LLC (AELLC) to provide $800,000 in
funding toward the development of 30 affordable rental units located on SW 16th
Street, one block south of Dr. Martin Luther King Jr. Boulevard West in Belle Glade. On June 2, 2015, the BCC
approved a Conditional Grant Agreement (R2015-0746), reducing grant funds to
$650,000. AELLC built the apartments
along with 12 townhome units and is now ready to proceed with construction on
the remaining undeveloped portion of the property. In order to secure financing for the next
phase of the project, AELLC has requested that the Amended and Restated
Declaration of Restrictions be released from the undeveloped area. If approved, the restrictions contained
within the Amended and Restated Declaration of Restrictions will remain on the
developed portion of the property and the requirements not be affected. District
6 (HJF)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to receive and file: five executed Standard Potable Water and
Wastewater Development Agreements and four Standard Potable Water and
Wastewater Development Renewal Agreements for the months of March, April and
May 2021.
A) Standard Potable Water and Wastewater
Development Agreement with Palm Beach Christian Preparatory School Inc., SDA
#02-01164-000 (District 3), Recorded in OR BK 32413 PG 1954;
B) Standard Potable Water and Wastewater
Development Agreement with Principal Development Group, LLC, SDA #03-01052-000
(District 5), Recorded in OR BK 32366 PG 0166;
C)
Standard Potable Water and
Wastewater Development Agreement with 101 Sansburys Way LLC, SDA #01-01271-000
(District 6) Recorded in OR BK 32413 PG 1973;
D)
Standard Potable Water and
Wastewater Development Agreement with Southern and Jog Apartments, LLC, SDA
#01-01272-000 (District 2), Recorded in OR BK 32468 PG 0124;
E)
Standard Potable Water and
Wastewater Development Agreement with Melrose Center Boynton LLC, SDA
#05-01129-000 (District 5), Recorded in OR BK 32535 PG 0939;
F)
Standard Potable Water and
Wastewater Development Renewal Agreement with Divosta Homes, L.P., SDRA
#02-01146-001 (District 6), Recorded in OR BK 32440 PG 0994;
G)
Standard Potable Water and
Wastewater Development Renewal Agreement with Divosta Homes, L.P., SDRA
#02-01146-002 (District 6), Recorded in OR BK 32413 PG 1968;
H) Standard Potable Water and Wastewater
Development Renewal Agreement with Pulte Home Company, LLC, SDRA #09-01076-000
(District 5), Recorded in OR BK 32509 PG 0300; and
I) Standard Potable Water and Wastewater
Development Renewal Agreement with LandAmerica Holdings & Investments
Group, LLC, SDRA #01-01239-000 (District 2), Recorded in OR BK 32509 PG 0294.
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
1. (Cont’d) SUMMARY: In
accordance with County PPM CW-O-051, all delegated contracts/agreements/grants/
procurement items must be submitted by the initiating Department as a receive
and file agenda item and are attached unless the documents have been recorded
in the Public Records of Palm Beach County. The documents have been fully
executed on behalf of the Board of County Commissioners (BCC) by the Director
of the Palm Beach County Water Utilities Department in accordance with
Resolutions R93-1619, R96-0228, and R2003-0539 and are now being submitted to
the BCC to receive and file. Districts 2, 3, 5 & 6 (MJ)
2. Staff recommends
motion to approve: a Contract for Green Cay Phase 2 Progressive
Design-Build (Contract) with CDM Constructors Inc., (CDM) in the amount of
$9,585,612.61. SUMMARY: The Contract
will provide for Phase 1 pre-construction and future Phase 2 construction
services for the Green Cay Phase 2 Progressive Design-Build Project
(Project). The Project consists of the
design and construction of a Water Purification Facility (WPF) capable of
treating up to 4 million gallons per day (MGD), a state-of-the-art
education/learning facility, a 63-acre park with waterways, and up to 8
surficial aquifer water production wells with associated raw water pipelines.
Phase 1 pre-construction services include consulting/professional engineering,
surveying, pilot plant installation and operations, permitting, design,
stakeholder outreach, scheduling, estimating and preparation of the Guaranteed
Maximum Price (GMP) to construct the Project.
The GMP will provide for all of Phase 2’s construction and construction
services to build the Project. Once finalized, the GMP will be presented to the
Board of County Commissioners for approval through a future amendment to this
Contract. The Contract was procured under the requirements of the Equal
Business Opportunity Ordinance. On August 19, 2020, the Goal Setting Committee
(GSC) established the following Affirmative Procurement Initiatives (APIs) for
Phase 1 Pre-Construction Services of the Project: (i) five evaluation
preference points based upon the commitment of the proposer to mentor certified
African American and/or Hispanic owned firm(s) and (ii) up to ten evaluation
preference points based upon the relative level of dollar participation by
certified African American and/or Hispanic owned firm(s). In addition, the GSC will establish
construction APIs prior to finalization of the GMP for the Project. Through
CDM’s proposal, they have committed to achieve all forthcoming construction
phase APIs set by the GSC. The Contract provides for 28.59% SBE participation,
which includes 23.68% M/WBE participation, 11.81% MBE (B), and 10.84% MBE (A).
CDM is headquartered in Boston, Massachusetts, but maintains an office in Palm
Beach County from which the majority of the work will be undertaken. The
Project is included in the Palm Beach County Water Utilities Department
(PBCWUD) FY22 budget. (PBCWUD Project
No. 20-036) District 5 (MJ)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
3. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 3 to the
South County Reclaimed Water Transmission Pipeline Phase I Contract (Contract)
with Chen Moore and Associates, Inc. (Consultant) for the South County
Reclaimed Water Transmission Pipeline Sequence 2 (Project) for a not to exceed
amount of $1,043,923.82. SUMMARY: On
March 13, 2018, the Board of County Commissioners (BCC) approved the Palm Beach
County Water Utilities Department (PBCWUD) Contract (R2018-0295) with
Consultant. CSA No. 3 provides for professional consulting services relating to
design and permitting of the Project. These services include: survey,
subsurface utility exploration, geotechnical exploration, engineering design,
permitting, outreach and bidding support services for the design of
approximately three miles of proposed 30-inch reclaimed water transmission
pipeline. The construction of this pipeline will allow for the delivery of
reclaimed water obtained from Broward County to potential customers in the
PBCWUD service area. This Contract was procured under the requirements of the
2002 Small Business Enterprise (SBE) Ordinance (R2002-0064) prior to the
adoption of the new Equal Business Opportunity Ordinance on October 16, 2018.
The SBE goal established under the 2002 Ordinance was 15% overall
participation. The Contract provides for 82.5% SBE participation. CSA No. 3
includes 84.43% SBE participation. The cumulative SBE participation, including
CSA No. 3, is 82.42%. Consultant is headquartered in Fort Lauderdale, Florida,
but maintains an office in Palm Beach County from which the majority of the
work will be undertaken. The Project is included in the PBCWUD FY21 budget.
(PBCWUD Project No. 21-048) District 5 (MJ)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
4. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 2 to the
Consulting/Professional Services Master Lift Station and Repump Improvements
(Contract) with AECOM Technical
Services, Inc., (Consultant) for the LS 5015 Conversion to Repump (Project) for a not to exceed amount
of $321,827.36. SUMMARY: On April 20, 2021, the Board of
County Commissioners approved the Palm Beach County Water Utilities Department
(PBCWUD) Contract (R2021-0508) with Consultant. CSA No. 2 provides for
professional engineering services relating to design and permitting of the
Project. These services include: surveying, subsurface utility exploration, geotechnical
exploration, construction plans, technical specifications, permitting, and bid
support services for the conversion of Lift Station (LS) No. 5015 from a wet
well station to a repump station and associated force main modifications. This
Contract was procured under the requirements of the Equal Business Opportunity
Ordinance. The Contract was presented to the Goal Setting Committee on July 1,
2020, and a minimum mandatory 20% Small Business Enterprise (SBE)
subcontracting goal and an evaluation preference for up to 15 points based upon
the relative level of dollar participation by certified African American owned
firms were the Affirmative Procurement Initiatives applied. The
Contract provides for 31% SBE participation, which includes 19% M/WBE
participation, 17% MBE (B), and 2% MBE (A). CSA No. 2 includes 32.31% SBE
participation, which includes 25.11% M/WBE participation, 25.11% MBE (B), and
0% MBE (A). The cumulative SBE
participation including CSA No. 2 is 28.69% SBE, which includes 22.94% M/WBE participation,
22.94% MBE (B), and 0% MBE (A). While Consultant is headquartered in Los
Angeles, California, they maintain an office in Palm Beach County from which
the majority of the work will be performed. This project is included in the
PBCWUD FY21 Budget. (PBCWUD Project No. 21-062) District 2 (MJ)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to:
A) approve State of Florida Department of Environmental
Protection (FDEP) Standard Grant Agreement No. 22PB9 (Agreement) for an amount not to exceed $1,350,000
providing for design, construction, and monitoring of the South Lake Worth
Inlet Management Plan Implementation Project (Project) beginning July 1, 2021
and expiring December 31, 2024;
B) approve a budget amendment
of $1,350,000 in the Beach Improvement Fund to recognize the revenue award from
FDEP; and
C) authorize the County Administrator or designee to sign all
future time extensions, task assignments, certifications, and other forms
associated with the Agreement, and any necessary minor amendments that do not
substantially change the scope of work, terms, or conditions of the Agreement.
SUMMARY: The
Agreement reimburses the County up to $1,350,000 for the following costs: up to
$150,000 for design and permitting of inlet maintenance dredging requiring a
local match of $50,000, or 25%; up to $1,125,000 for construction of inlet
maintenance dredging requiring a local match of $375,000, or 25%; up to $75,000
for biological and physical monitoring costs requiring a local match of
$75,000, or 50%. Overall, the Agreement provides 73% of the $1,850,000 total
Project cost. The County provides an
overall 27% match for the Project, up to $500,000, using available funds in the
Beach Improvement Fund. The Agreement contains an indemnification and
termination provision that differs from that adopted for use by the County
under PPM CW-F-049. In accordance with PPM CW-F-049, the Risk Management
Department and the County Attorney’s Office have reviewed the terms and agreed
to the deviations, taking into consideration the County’s need to conduct the
design, permitting, construction, and monitoring work, the amount of the grant
award, County’s current performance of such work and liability for its acts,
and the non-waiver of sovereign immunity beyond the statutory caps of Section 768.28,
Florida Statutes. District 4 (SS)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
2. Staff recommends
motion to adopt: a resolution
requesting the State of Florida Department of Environmental Protection (FDEP)
support appropriation of funds for Palm Beach County’s Shore Protection
Projects (Projects) within its FY2022/2023 Beach Management Funding Assistance
Program. SUMMARY: The County
is requesting that FDEP appropriate $5,271,505 for four shoreline restoration
Projects in FY2022/2023. The resolution is a requirement of Florida
Administrative Code Rule 62B-36.005, which provides that the local sponsor (i.e.,
the County) must submit a resolution by its governing board declaring support
for the Projects, willingness to serve as the local sponsor, and ability and
willingness to provide the necessary local funding share to implement the
Projects. If the Florida Legislature approves funding for all of the Projects,
the County’s matching share would be $3,271,626. The County is requesting
$615,000 for the Coral Cove Dune Restoration Project, $837,643 for the North
County Comprehensive Shore Protection Project – Segment 2, $348,862 for the
Singer Island Dune Restoration Project, and $3,470,000 for the South Lake Worth
Inlet Management Plan. Districts 1, 4, & 7 (SS)
3. Staff recommends
motion to receive and file: Amendment No. 1 to the State of Florida,
Department of Environmental Protection Agreement No. 19PB15 (Agreement), for
the Coral Cove Dune Hurricane Irma Recovery Project (Project), in order to
extend the Agreement termination from October 15, 2021, to October 15, 2022. SUMMARY:
On August 20, 2019, the Board of County Commissioners approved the
Agreement (R2019-1178) providing up to $454,358 cost share for construction of
the Project and authorized the County Administrator or designee to sign all
future time extensions and minor amendments associated with the Agreement. The Agreement was subsequently modified by
Change Order No. 1 (R2020-0471) to amend the description of the project
area. Amendment No. 1 extends the
Agreement expiration by one year, from October 15, 2021 to October 15, 2022. In
accordance with County PPM CW-O-051, all delegated contracts/agreements/grants
must be submitted by the initiating Department as a receive and file agenda
item. There is no cost to the County.
District 1 (SS)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL RESOURCES
MANAGEMENT (Cont’d)
4. Staff recommends
motion to:
A) receive and file Amendment
No. 2 to Grant Agreement No. LP50202 (R2017-0082) with the State of Florida,
Department of Environmental Protection (FDEP) (Agreement) for a funding
increase of $250,000 and a no-cost extension of 28 months beginning on August
31, 2022 and expiring on December 31, 2024; and
B) approve a budget amendment of $250,000 to the FDEP
Lake Worth Lagoon Ecosystem Fund to recognize the revenue award from Amendment
No. 2.
SUMMARY: On January 10, 2017, the Board of County Commissioners approved the
Agreement (R2017-0082) and authorized the County Administrator or designee to
sign all future time extensions and minor amendments associated with the
Agreement. Amendment No. 2 to the
Agreement provides for a 28-month extension and minor task adjustments to
complete work associated with an additional $250,000 in funds awarded for Task
3 Monitoring. The time extension beyond current expiration date of August 31,
2022 is necessary to complete the monitoring and expend the additional $250,000
in funds awarded. Amendment No. 2 increases the total grant amount from
$2,000,000 to $2,250,000. The Agreement reimburses project costs and does not
require match. This funding is part of the State of Florida Legislature’s
General Appropriations Act. In accordance with County PPM CW-O-051, all
delegated contracts/agreements/grants must be submitted by the initiating
Department as a receive and file agenda item. There is no cost to the County. Countywide
(SS)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
5. Staff recommends
motion to receive and file: Task Assignment Change Order No. 2, to the
State of Florida, Department of Environmental Protection (FDEP) Amended and
Restated Contract No. GC896 (R2016-0787) (Contract), Task Assignment No.
GC896-5 (R2020-1083) provides an increase of state funding for variable bonus
payments of petroleum cleanup in the amount of $22,900. SUMMARY: Under the Contract,
the County performed contamination cleanup activities on behalf of FDEP and
administered the Petroleum Restoration Program through the Department of
Environmental Resources Management for a five-year period beginning July 1,
2016 to June 30, 2021. The Task Assignment No. GC896-5 is for the period
July 1, 2020 to June 30, 2021. The original total budget amount for Task
Assignment No. GC896-5 was $501,900, which provided for bonus incentives that
could not exceed $23,900. Task Assignment Change Order No. 01, upon the request
of FDEP, was for a reduction of $22,900 from the total incentive payment to
address projected budget shortfalls because of the economic situation at the
time. On June 24, 2021, FDEP determined that it was able to encumber the
incentive amount up to $22,900, and add that to the Task Assignment. Delegated
authority to sign all future time extensions, task assignments, certifications,
and other forms associated with the Agreement was approved by the Board of
County Commissioners on June 21, 2016. In
accordance with County PPM CW-O-051, all delegated contracts/agreements/grants
must be submitted by the initiating department as a receive and file agenda
item. Countywide (SS)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
6. Staff recommends
motion to receive and file:
A) Amendment No. 1 to the Florida
Department of Environmental Protection (FDEP) Contract No. GC896 (R2016-0787)
(Contract) for petroleum contamination cleanup site management activities for a
five-year renewal period from July 1, 2021 through June 30, 2026; and
B) Task Assignment No. GC896-06 to
the FDEP Contract providing for ongoing site management activities for cleanup
of petroleum contamination sites for an amount not to exceed $500,580. The task
performance period is from July 1, 2021 through June 30, 2022.
SUMMARY: On June 21, 2016, the Board of County Commissioners approved the FDEP
Contract to administer the Petroleum Restoration Program through the Department
of Environmental Resources Management.
Delegated authority to sign all future time extensions, task
assignments, certifications, and other forms associated with this Contract was
approved at that time. On June 14, 2021, Amendment No. 1 and Task Assignment
No. 06 were executed through delegation of authority. In accordance with County
PPM CW-O-051, all delegated contracts/ agreements/grants must be submitted by
the initiating department as a receive and file agenda item. Countywide (SS)
7. Staff recommends
motion to receive and file: Task Assignment No. 5 to the State of Florida, Department of
Environmental Protection (FDEP) Contract No. GC913 (R2017-0838) (Contract)
providing for routine compliance inspections at 803 petroleum storage tank
facilities within Palm Beach, Martin and St. Lucie Counties, and funding in the
amount of $529,865, with a performance period of July 1, 2021 through June 30,
2022. SUMMARY: Petroleum storage
tank compliance services under a series of contracts with FDEP have been in
effect since 1988. On June 20, 2017, the Board of County Commissioners approved
Contract No. GC913 (R2017-0838) with FDEP. Delegated authority to sign all
future time extensions, task assignments, certifications, and other forms
associated with this Contract was approved at that time. In accordance with
County PPM CW-O-051, all delegated contracts/agreements/grants must be
submitted by the initiating department as a receive and file agenda item. Countywide (SS)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
8. Staff recommends
motion to receive and file: Assignment of Declaration of Restrictive Covenants by Palm Beach County,
a political subdivision of the State of Florida (Assignor) to the Town of
Loxahatchee Groves, a municipal corporation in the State of Florida (Assignee)
recorded July 2, 2021 Official Records of Palm Beach County at Book 32649 and
Page 0545. SUMMARY: On August 14, 2012, the Board of County
Commissioners approved the Resolution (R2012-1120) which authorized the County
Administrator or designee to execute a standard form Assignment of Declaration
of Restrictive Covenants to the Town of Loxahatchee Groves. The form assigns
the Declaration of Restrictive Covenants originally executed on November 23,
2005 and recorded in Official Records Book of Palm Beach County, Florida at
Book 19585 and Page 0697. In accordance with County PPM CW-O-051, all
delegated contracts/agreements/grants must be submitted by the initiating
Department as a receive and file agenda item. There is no cost to the County. District 6 (SS)
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: fully executed Project Agreement Amendment
with the Florida Inland Navigation District (FIND) Waterways Assistance Program
Grant PB-19-206 for planning, design, and permitting to redevelop the south
side of Bert Winters Park. This Amendment extends the completion date from
September 30, 2021 until September 30, 2022. SUMMARY: In 2019, the County applied for and
was awarded a $125,000 FIND grant for the planning, design and permitting for
the redevelopment of the south side of Bert Winters Park. The term of
the grant agreement, R2020-0036, was from October 23, 2019 to September 30,
2021. The County applied for and was awarded a one-year project completion
extension. The fully executed Project Agreement Amendment is now being submitted
to the Board to receive and file. There are no other changes to the terms of
the Agreement as a result of this Amendment. District 1 (AH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
2. Staff recommends
motion to receive and file: fully
executed Project Agreement Amendment with the Florida Inland Navigation District
(FIND) Waterways Assistance Program Grant PB-18-200 for the redevelopment of
the Ocean Inlet Park Marina. This Amendment extends the project completion date
from September 30, 2021 to September 30, 2022. SUMMARY: The County was awarded a $200,000 FIND grant in 2018 to fund a portion of
the planning, design and permitting costs associated with the redevelopment of
Ocean Inlet Park Marina. The original term of the grant agreement
(R2018-2025) was from October 30, 2018 until September 30, 2020. On September
1, 2020, FIND granted a one-year time extension, extending the term from
September 30, 2020 until September 30, 2021. In June 2021, the County requested
a second time extension, extending the completion date from September 30, 2021
until September 30, 2022. The Project Agreement Amendment was approved by FIND
granting the time extension and was executed on behalf of the County by the
Parks and Recreation Department Director who serves as the County
Administrator’s designee. The Department is now submitting the fully executed
Project Agreement Amendment to the Board to receive and file. There are no
other changes to the terms of the Agreement as a result of this Amendment. District 4 (AH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
A) receive
and file a fully executed State of Florida Coastal Zone Management Program Grant
Agreement for ADA improvements at Phil Foster Park and purchase of five
floating wheelchairs for the period July 1, 2021 through December 31, 2022;
B)
approve budget amendment of $25,000 within the Park Improvement Fund to establish
budget for the awarded grant; and
C)
approve budget transfer of $25,000 within the Park Improvement Fund from
Aquatic Facilities & Beach Repair
and Renovation to Phil Foster Park ADA Improvements project.
SUMMARY: On November 17, 2020, the Board authorized
submission of a Florida Coastal Partnership Initiative grant application
(R2020-1731) requesting $25,000 for ADA improvements at Phil Foster Park. The
Board also authorized the County Administrator or designee to execute the
Project Agreement (Agreement No. CZ420 – CFDA Number 11.419) and other standard
state and/or federal grant forms related to this project if the grant was
awarded. This grant was awarded, the Grant Agreement has been fully executed by
the Director of Parks and Recreation, and it is being submitted to the Board to
receive and file. Project elements include installation of a Mobi-mat for ADA
access to the shoreline and purchase of five beach wheelchairs. These
improvements will provide beach and water access to park patrons with mobility
issues. This $25,000 grant is being matched using $25,000 in Park Improvement
Funds. The grant contract requires
purchase and installation of equipment by June 30, 2022. District 7 (AH)
4. Staff recommends
motion to receive and file: the executed Tee Time Advertising and Sales
Agreement between Palm Beach County and Can-Am Golf Ventures, LLC, in an amount
not to exceed $40,000 for the period August 1, 2021 through July 31, 2022. SUMMARY:
This Tee Time Advertising and Sales Agreement has been fully
executed on behalf of the Board of County Commissioners (BCC) by the Director
of Parks and Recreation in accordance with Resolution 2013-1607. This agreement
helps to sell tee times at non-peak times that would otherwise not be sold.
Can-Am Golf Ventures, LLC receives a commission fee ranging from 12%-16%
(amount varies depending on the Golf Course) of the tee time sold. The Department
is now submitting this agreement in accordance with County PPM CW-O-051, which
requires all delegated agreements to be submitted by the initiating Department
as a receive and file agenda item. Countywide (AH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
5. Staff recommends
motion to receive and file: the executed
Entertainment Contractor Agreement with Light F/X Pros, LLC in an amount not to
exceed $20,600 for the 13th Annual 4th of July
Celebration at Sunset Cove Amphitheater on July 4, 2021. SUMMARY: This Entertainment Contractor
Agreement has been fully executed on behalf of the Board of County Commissioners (BCC) by the Director of the Parks and Recreation Department in accordance with
Resolution 2008-1109, amended by Resolutions 2010‑0644, 2014-0168 and
2017-1367. The Department is now
submitting this agreement in accordance with County PPM CW‑O‑051,
which requires all delegated agreements to be submitted by the initiating
Department to the BCC as a receive and file agenda item. District 5 (AH)
N. LIBRARY
1. Staff recommends motion to receive and file: a Grant Application to the Florida Department of State, Division of Library and Information Services, for a Florida ARPA Act grant for an estimated amount of $276,694 to purchase technology equipment and furniture in response to COVID-19 library service needs. SUMMARY: The Palm Beach County Library System (PBCLS) is planning to use the grant funds to increase the organization’s flexible technology capacity in response to the continued threat of COVID-19. Educational, skill-building, and recreational technology access provided by the library is more important than ever as our residents face increased disruption as a result of the ongoing pandemic. Library staff are requesting ARPA funds to purchase items that will: 1) expand and enhance the library’s existing in house laptop lending capabilities by replacing outdated laptop computers at two library locations and adding laptop computers at 15 additional locations; 2) improve in house technology lending capabilities through making tablets available to younger children at each of the library’s 17 locations; 3) create family friendly technology zones through merging technology (laptops and tablets) with furniture (pods) at 14 locations; and 4) replace outdated technology in the Main Library CreationStation with equipment better suited to meet the needs of users working and collaborating remotely. If the grant is awarded, the Library Department will return to the Board of County Commissioners to present an agreement with the Florida Department of State, Division of Library and Information Services laying out all of the terms and conditions. Because the grant guidelines and submission period occurred between regularly scheduled Board meetings, there was not sufficient time to submit the grant application through the regular Board of County Commissioner's agenda process. The grant application was submitted to the Florida Department of State on August 5. Countywide (AH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
N. LIBRARY (Cont’d)
2. Staff recommends
motion to:
A) approve submittal of an
Application to the Florida Department of State, Division of Library and
Information Services, for State Aid to Libraries in an estimated amount of
$795,262 for FY 2022;
B) approve the associated State Aid to Libraries Grant Agreement with The State of Florida, Department of State; and
C) authorize the County Administrator or designee to execute any
other necessary agreements, amendments, forms and certifications associated
with the State Aid to Libraries Grant Agreement.
SUMMARY: The State provides an annual operating grant to eligible libraries based upon their annual operating expenditures from local funds. Estimated State Aid revenue has been included in the County Library’s FY 2022 budget. The time frame for the agreement to determine the award begins with the start of the Grantee’s second preceding fiscal year (October 1, 2019) and concludes with the end of the State of Florida’s current fiscal year (June 30, 2022). There is no match requirement for this grant. Countywide (AH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
P. COOPERATIVE EXTENSION
SERVICE
1. Staff recommends
motion to approve: an agreement
with the Palm Beach Soil and Water Conservation District in an amount not to
exceed $79,000 to provide soil and water resource conservation services for FY
2022. The term of this agreement is from
October 1, 2021 through September 30, 2022. SUMMARY: This agreement provides funding for the
Palm Beach Soil and Water Conservation District’s (District) Resource
Conservation Activities. The agreement requires Palm Beach County to provide
$79,000 in funding to the District for payment of soil and water resource
conservation services and health insurance benefits. This is for the same amount that was provided
to the District for FY 2021. The
District provides free services to improve water quality and water conservation
in rural, agricultural, and urban communities throughout Palm Beach County. The
Agriculture Mobile Irrigation Lab, Nursery Overhead Efficiency Project, and the
Best Management Practices (BMPs) implementation/cost share saved 70.86 million
gallons of water and provided $162,324 of financial assistance on 2,184 acres
of land (FY 2019/2020). BMP implementation assists USDA/NRCS with planning and
design practices such as irrigation, land smoothing, water control structures,
and irrigation water management. These practices address natural resource
concerns and deliver environmental benefits such as water improvement,
reduction of soil erosion and sediments, and creation of wildlife habitats. The
District coordinates community-oriented activities throughout the County to
include youth in environmental education. Ambassador of the Wetlands,
Envirothon, and the Conservation Poster contest are offered at no cost. Prior
to the pandemic, over 530 elementary and high school students participated
during the 2019/2020 school year. Countywide (AH)
2. Staff recommends
motion to approve: an agreement
with the Friends of Mounts Botanical Garden, Inc. (FMBG) from October 1, 2021
through September 30, 2022 for continued partial funding of $64,416 for a
horticulturist position to assist in the care and maintenance of The Mounts
Botanical Garden of Palm Beach County (MBG). SUMMARY: FMBG will continue
to provide funding to the County in an amount not to exceed $64,416 ($41,365
for salary and $23,051 for fringe benefits) to support 65.5% of an existing
horticulturist position beginning October 1, 2021 and ending on September 30,
2022. Palm Beach County will be funding
the remaining $33,929 ($21,787 for salary and $12,142 for fringe benefits) at a
funding level of 34.5% for a total of $98,345. The position will continue to
support the MBG. District 7 (AH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
P. COOPERATIVE EXTENSION
SERVICE (Cont’d)
3. Staff recommends
motion to approve: an agreement
with the Friends of Mounts Botanical Garden, Inc. (FMBG) from October 1, 2021
through September 30, 2022 for continued partial funding of $37,704 for a
gardener position to assist in the care and maintenance of The Mounts Botanical
Garden of Palm Beach County (MBG). SUMMARY: FMBG will continue to provide funding to
the County in an amount not to exceed $37,704 ($24,628 for salary and $13,076
for fringe benefits) to support 60% of an existing gardener position beginning
October 1, 2021 and ending on September 30, 2022. Palm Beach County will be funding the
remaining $25,136 ($16,418 for salary and $8,718 for fringe benefits) at a
funding level of 40% for a total of $62,840. The position will continue to
support the MBG. District 7 (AH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to:
A) approve a Memorandum of Understanding with The
Florida State University, College of Criminology and Criminal Justice Center
for Criminology and Public Policy Research (FSU Center), to formally recognize
the collaboration between the Criminal Justice Commission and FSU Center to
conduct policy/practice-relevant research in Palm Beach County;
B) approve an Interlocal Agreement with the FSU Center
for the period of July 1, 2021 through December 31, 2021, in an amount not to
exceed $30,358 to provide research and evaluation services in support of the
development and implementation of the MacArthur Foundation’s Safety and Justice
Challenge regarding changes in bail practices during the COVID-19 pandemic to
determine their impact on first appearance rates and public safety; and
C) authorize the County Administrator or designee to
execute any amendments relating to this agreement on behalf of the Board of
County Commissioners, after approval of legal sufficiency by the County
Attorney’s Office and within budgeted allocations.
SUMMARY: In 2017,
the John D. and Catherine T. MacArthur Foundation, under its Safety and Justice
Challenge (SJC), awarded a multi-year grant totaling $3,475,000 to Palm Beach
County. The purpose of the grant award is to support the County, through its
Criminal Justice Commission, in implementing its comprehensive reform
strategies to reduce jail populations and racial and ethnic disparities in the
jails (R2017-1709) and (R2020-0485). The FSU Center will provide research and
evaluation expertise on the SJC strategies; specifically to examine the impact
of an administrative order issued by the 15th Judicial Circuit Court
in response to COVID-19 pandemic. Countywide (JW)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION (Cont’d)
2. Staff recommends
motion to:
A) ratify the Mayor’s signatures on a grant
application and a Chief Executive Officer standard assurances and
certifications document for the U.S. Department of Justice (DOJ) Edward Byrne
Memorial Justice Assistance Formula Federal FY21 (County FY22) Direct Grant
(JAGD) in the amount of $140,735 beginning October 1, 2020 through September
30, 2024 with $136,513 going to the Palm Beach County Reentry Program and $4,222
going to the Palm Beach County Sheriff’s Office (PBSO) to become National Incident-Based
Reporting System (NIBRS) compliant pursuant to a special condition of this
grant; and
B) authorize the County Administrator or designee to
execute the grant award, amendments, documents, and electronic grant reporting
forms, related to this grant, on behalf of the Board of County Commissioners,
after approval of legal sufficiency by the County Attorney’s Office, and within
budget allocations.
SUMMARY: Palm Beach
County was allocated $140,735 in Federal FY21 (County FY22) funds as part of
the JAG Direct Program (CFDA#16.738) for expenditure during the period October
1, 2020 through September 30, 2024. The Criminal Justice Commission (CJC)
approved recommendations made by the CJC’s Finance Committee to allocate these
funds to the existing Palm Beach County Reentry Program. This award will
provide $136,513 continuation funding to the Reentry Program. The program
provides transitional services to juveniles and adults reentering society from
jail and prison. Pursuant to a special condition of this grant, $4,222 will be
transferred to PBSO to become NIBRS compliant. In 2016, the FBI formally
announced its intention to sunset the Uniform Crime Reporting (UCR) Program’s
traditional Summary Reporting System and replace it with the UCR Program’s
NIBRS by January 1, 2021. The FBI intends for NIBRS to be the law enforcement
crime data reporting standard for the nation. Currently all municipalities and
PBSO report crime under the FBI’s UCR Program to the Florida Department of Law
Enforcement (FDLE) which is designated by the FBI as Florida’s Statistical
Analysis Center. FDLE is currently working on NIBRS compliance requirements to
be promulgated to municipal police departments and sheriff’s offices in
Florida. The emergency procedure, pursuant to Palm Beach County Administrative
Code, Section 309, was used because of the limited time for submission of the
grant application following the funding announcement. The U.S. DOJ Edward Byrne
Memorial Justice Assistance Formula Federal FY21 (County FY22) Direct Grant
(JAGD) requires the Chief Executive officer support the application for funding
by review of the solicitation, application and completion of the Chief
Executive Certification, not less than 30 days before the date of the
certification. No
local match is required for this grant. Countywide (JW)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends
motion to approve: an agreement
relating to clinical field experience with Medical Career Academy, Inc. for
clinical field experience for the period October 1, 2021 through
September 30, 2026. SUMMARY:
This agreement will allow Palm Beach County Fire Rescue to provide
clinical field experience to paramedic and EMT students of Medical Career
Academy. Paramedic and EMT students will respond with County paramedics to
observe and assist in delivering emergency medical care under actual emergency
conditions. This clinical field experience is a component of the paramedic and
EMT training required for State certification, and will enhance the available
job pool of qualified personnel. Countywide
(SB)
2. Staff recommends
motion to approve: the
write-off of uncollectible emergency transport patient accounts to remove these
amounts from the County’s general ledger for the following period:
October 1,
2016 through September 30, 2017 (FY 2017) $13,656,723.07
SUMMARY: In December 1994, the Board authorized
Fire Rescue to transport critically ill/injured patients and bill for those
services. The County contracts with a private company for these billings and
collections services. The County receives payment from a number of sources,
including commercial insurance, Medicare, Medicaid, and private individuals.
During the period October 1, 2016 to September 30, 2017, Fire Rescue generated
$53,301,117.26 in gross transport billings and collected (to-date)
$25,270,279.38. After adjustments of $14,374,114.81, required under the
guidelines of the Medicare/Medicaid programs, the balance of $13,656,723.07 is
currently deemed to be uncollectible. This balance is primarily due to partial
payments, insurance denial based on medical necessity, the inability to obtain
accurate patient and/or insurance information, and patients without medical
coverage or high deductibles. Staff recommends the amount deemed uncollectible
be written-off the County’s general ledger. Countywide (SB)
3. Staff recommends
motion to approve: the first amendment to Emergency Services
Agreement for Mutual Assistance, Automatic Aid and Dispatch Services with the
City of West Palm Beach, adding ISO training opportunities and extending the
term of the agreement. The first
amendment will take effect September 14, 2021 and extend the term of the
agreement until September 30, 2031. SUMMARY: In 2017,
PBCFR entered into a ten-year agreement (R2017-0104) with City of West Palm
Beach that provides for Fire Rescue Mutual Assistance, Automatic Aid and
Dispatch Services. The first amendment
provides for ISO training and extends the term of the agreement until September
30, 2031. Countywide (SB)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
(Cont’d)
4. Staff recommends
motion to approve:
A) a Letter of Understanding with Treasure
Coast Health Council, Inc., dba Health Council of Southeast Florida, to provide
Mobile Integrated Health services to support opioid-related prevention
components of the Center for Disease Control (CDC) Overdose Data to Action
(OD2A) cooperative agreement awarded to the Florida Department of Health Palm
Beach County, for the period of September 1, 2021 through August 31, 2022 with
a cost reimbursement not-to-exceed amount of $398,595; and
B) a budget amendment of $398,595 within the
Fire/Rescue MSTU Fund to recognize the award and establish budget for the
program.
SUMMARY: The Treasure Coast Health Council, Inc.,
dba Health Council of Southeast Florida, is administering the CDC OD2A
cooperative agreement awarded to the Florida Department of Health Palm Beach
County. Under the Letter of Understanding, Palm Beach County Fire Rescue will
receive funding for an existing unfunded 20-hour week on-call social worker,
expanded hours for existing Community Paramedics, telehealth and field based
intervention to support opioid-related prevention components of the OD2A
cooperative agreement on a cost reimbursement basis up to $398,595, with no
County match required. This funding will
allow Fire Rescue’s Mobile Integrated Health team to expand services to the
community for opioid related prevention and outreach. Countywide (SB)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends
motion to:
A)
approve the following
contracts with agencies to provide substance use disorder (SUD) treatment
services for the period October 1, 2021 through September 30, 2024:
1) Drug Abuse Foundation of Palm Beach
County, Inc. in the amount of $450,396;
2) Counseling Services of Lake Worth, Inc.
in the amount of $225,084; and
B)
authorize the County
Administrator or designee to execute amendments and administrative documents
associated with the above contracts, on behalf of the Board of County
Commissioners, after approval of legal sufficiency by the County Attorney’s
Office and within budgeted allocations.
SUMMARY: Palm Beach
County’s Department of Public Safety, Division of Justice Services; contracts
with providers to coordinate SUD treatment to those in the Fifteenth Judicial
Circuit’s Adult Drug Court program. Contracts are awarded through a competitive
process and ensure that the County meets the needs for participants referred by
Adult Drug Court. SUD treatment services are customized to each participant’s unique
needs and include individual and group counseling, psychiatric evaluations,
medication management, and outpatient treatment options. These contracts are
funded through the Drug Abuse Trust Fund, Crime Prevention Trust Fund, user
fees, and ad valorem funds. Countywide (SF)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
Z. RISK MANAGEMENT
1. Staff recommends
motion to approve:
A) selection of Solstice Benefits, Inc. as the provider for the County’s
voluntary (employee paid), dental insurance program beginning January 1, 2022
(RFP No. 21-045/DP);
B) contract with Solstice Benefits, Inc. and United Healthcare Services,
Inc. to provide fully insured, employee-paid dental plans for the period of
January 1, 2022 through December 31, 2024, with guaranteed rates for three
years and two annual options to renew; and
C) expansion of the triple-option dental program by continuing to offer a
Dental HMO (DHMO) along with the Low dental PPO (DPPO) and High DPPO and add an
Enhanced DHMO and a Premier DPPO to result in a five-plan dental option
program.
SUMMARY: An RFP was issued for a voluntary (employee pay-all) multiple option
dental insurance program for County employees and their eligible
dependents. Proposals from two
responsive carriers were evaluated by a seven-member selection committee. Both
responsive companies offered dental plans at comparable levels of benefits and
associated rates, but Solstice Benefits, Inc. offered the most comprehensive
coverage at competitive rates. Solstice
Benefits, Inc. is a wholly owned subsidiary of United Healthcare Services, Inc.
as of March 21, 2021. It is recommended
that the existing DHMO plan is continued with an updated and enhanced Schedule
of Benefits, as a Basic DHMO. Further, to continue to offer the Low and High
DPPO plans, with an adult orthodontia benefit added to the High DPPO subject to
a 4% rate increase to that plan. Premium
rates will not increase for the DHMO plan and for the Low DPPO. Premium rates
are guaranteed for 36 months with a maximum rate cap of 6% in place for year
four and year five of the contract. It
is further recommended to add an enhanced higher option DHMO plan as well as a
Premier DPPO, resulting in a five plan dental program. In
addition to the employees of Palm Beach County Board of County Commissioners,
the employees of Palm Tran, Inc. and the Supervisor of Elections will also be
eligible to participate in these plans pursuant to the provisions of Interlocal
Agreement 2002 2287. Countywide (HH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN
1. Staff recommends
motion to approve: a contract for provision
of financial assistance with Seagull Industries for the Disabled, Inc. in an
amount not to exceed $300,600 for the transportation of persons with
disabilities, seniors, and transportation disadvantaged individuals of Palm
Beach County for the three year period of October 1, 2021 through September 30,
2024. SUMMARY: This contract for provision of financial assistance will
provide partial reimbursement for the costs of transportation services for life
sustaining services being provided by Seagull Industries for the Disabled, Inc.
(Seagull) for the transportation of disadvantaged clients. This award is not to
exceed $100,200 per fiscal year. Seagull provides approximately 10,000 trips
annually, serving approximately 100 individuals per month at a cost of $10 each
versus the normal cost of a Connection trip, which is approximately $35. The
projected cost savings from having Seagull provide the service is $250,000 per
year. Trip services include adult day training, medical appointments, and
employment. Countywide (MM)
2. Staff recommends
motion to approve: an agreement with
Governmentjobs.com, Inc. (NEOGOV) for a web-based software subscription, with a
not to exceed amount of $26,062.47, for a two year period beginning November 1,
2020 through October 31, 2022. SUMMARY: Palm Tran is seeking to acquire
Insight software through NEOGOV to aid with recruitment and hiring of new
personnel. NEOGOV’s web-based recruitment platform provides a seamless delivery
of information and services to both internal and external applicants.
Purchasing access to the software application is a subscription service that is
exempt from Palm Beach County’s Purchasing Code (Chapter 2, Article III). The BCC previously approved Palm Tran’s
acquisition of NEOGOV’s Onboard product which streamlines collection of new
hire paperwork and allows for a more efficient employee orientation. The
services and special conditions of this Agreement are controlled by the NEOGOV
Services Agreement for the Onboard product agreement entered into by the County
and NEOGOV on October 20, 2020 (R2020-1602).
The agreement contains a limitation of liability provision (Service
Agreement, Section 14 (b)) which has been recommended by Risk Management and
the County Attorney’s Office, given Palm Tran’s need for NEOGOV’s
products. However, the final contract
agreement requires BCC approval before becoming effective. Countywide
(MM)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN (Cont’d)
3. Staff recommends
motion to approve: three reappointments and one appointment of
At-Large members to the Palm Tran Service Board (PTSB) for the following terms:
Nominee Category, Seat Number Term to Expire Nominated By
Selva
Selvendran Environmental Advocate Seat 3 09/30/24 Mayor Kerner
Reappointment Vice-Mayor Weinroth
Comm. Weiss
Comm. Bernard
Steven B.
Grant Elected Municipal Official, Seat 4 09/30/24 Mayor Kerner
Reappointment Vice-Mayor Weinroth
Comm. Weiss
Comm. Bernard
Allen Boyd II Citizen-at-Large, Seat 11 09/30/24
Mayor Kerner
Reappointment Vice-Mayor Weinroth
Comm. Weiss
Comm. Bernard
L. James
Gibbs Business Community Rep., Seat 5 09/30/22 Mayor Kerner
Appointment Vice-Mayor Weinroth
Comm. Weiss
Comm. Bernard
SUMMARY: The Palm Tran
Service Board is composed of 13 At-Large members with specific seat categories.
A memo dated August 23, 2021 was circulated to the Board of County Commissioners
(BCC) requesting support of three board members who are requesting
reappointments and one requesting appointment. There are 13 seat requirements but only 10 existing members.
The
ethnic and gender composition of the existing 10 members include: Caucasian: 3
(30%), African-American: 4 (40%), Hispanic-American: 1 (10%), Multicultural: 2
(20%), Gender ratio (male:female) 8:2. Countywide
(MM)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
1. Staff recommends
motion to approve: a contract for Consulting/Professional Services with
Speak Up for Kids of Palm Beach County, Inc., for the period October 1, 2021,
through September 30, 2024, in an amount not to exceed $100,000 annually,
totaling $300,000 over the three year period, for continued funding of two
full-time positions for the Guardian Ad Litem Program. SUMMARY: Since FY 2017, the
Board of County Commissioners has provided funding to allow Speak Up for Kids
of Palm Beach County, Inc. (Speak Up for Kids) to hire two full-time employees;
a Child Advocate Manager and an Administrative Specialist, along with
associated operational expenses. Speak Up for Kids is a 501(c)(3) Florida
non-profit corporation that supports the Guardian Ad Litem Program (GAL) within
the 15th Judicial Circuit.
Speak Up for Kids ensures that GAL can recruit, train and support more
GAL Volunteer Child Advocates and advocates for the abused, abandoned and
neglected children in the County’s dependency system, facilitating their
development, ensuring their right to a safe and permanent home, and building
their future. This contract allows for continued funding of those two positions
over the next three years. This contract includes reporting measurements
specific to Speak Up for Kids, Inc. After completion of each contract
year, a report will be generated detailing progress in meeting their
performance measurements. Countywide (HH)
2. Staff recommends
motion to approve: the following four third amendments to Community
Based Agency Contracts in the Health & Wellness Action Area to further
extend each contract for one year for the period October 1, 2021, through
September 30, 2022, in an amount not to exceed $302,145 annually, totaling
$1,208,580 over the four year total period of the contract as follows:
|
Action Area: Health & Wellness |
|||
|
|
Agency |
Program/Project |
Annual Increased Amount |
|
1) |
Center for Child Counseling,
Inc. (R2018-1662) |
Childhood Trauma Response |
$60,000 |
|
2) |
Compass, Inc. (R2018-1663) |
Compass Youth Mental
Wellness |
$48,645 |
|
3) |
Connections Education
Center of the Palm Beaches, Inc. (R2018-1664) |
Connections Health &
Wellness |
$118,500 |
|
4) |
For The Children Inc.
(R2018-1665) |
Healthy Families Healthy
Kids |
$75,000 |
SUMMARY: On October 16, 2018, the Board of County
Commissioners approved contracts for various youth programs and services in two
identified action areas of the Youth Master Plan: Health & Wellness and
Educational Supports. Each contract included two one-year renewal options.
These above amendments represent a further extension of the Health &
Wellness Action Area for one additional year. Funding for the amendments comes
from the evidence-based programming unit.
Each agency has a plan to provide services virtually when needed. Each
agency’s amendment includes a logic model and
reporting measurements specific to their agency’s program. After
completion of each amendment year, a report will be generated detailing each
agency’s progress in meeting their performance measurements. Countywide
(HH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
(Cont’d)
3. Staff recommends
motion to:
A)
ratify the signature of the
Mayor on Amendment #0001 to Inter-Agency Agreement with the Florida Department of
Children and Families (DCF) (R2020-0700) (Amendment), effective the date on
which the Amendment has been signed by both parties, to increase the
reimbursable amount received from DCF to the County from $18,000 to $26,126,
for State Fiscal Year 20/21, for
eligible expenses consistent with Title IV-E under the Social Security Act;
B) approve a budget amendment
of $8,126 in the General Fund to recognize the additional revenue anticipated
from this Amendment; and
C)
authorize the County
Administrator or designee to execute any future agreements/minor amendments and
all other necessary documents related to the Inter-Agency Agreement with DCF.
SUMMARY:
On June 16, 2020, the Board
approved an Inter-Agency Agreement (Agreement) with DCF to certify local funds
as a State match for reimbursement of eligible expenses consistent with Title
IV-E under the Social Security Act. This
Agreement was for five years, with an optional five-year renewal. Also in June 2020, the Board approved the
current Community Based Agency Contract with The Children’s Home Society of
Florida (R2020-0701) (Contract) to offer pre- and post-adoption support services.
Adoption assistance services are designed to encourage more adoptions out of
the foster care/dependency system, and assist children in their transition to a
successful and lifelong adoptive setting. DCF receives federal funding and
calculates reimbursement to the County using the Florida Safe Families Network
Title IV-E Adoption Client Eligibility Rate for the month of service, after
which a 50% reimbursement rate is applied. Currently, DCF reimburses the
County $18,000 annually. The Amendment
will increase the DCF reimbursement rate to $26,126 for State Fiscal Year
20/21. The emergency signature process was utilized because there was not
sufficient time to submit the Amendment through the regular BCC agenda process.
Countywide (HH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
(Cont’d)
4. Staff recommends
motion to approve: the following 12 Community Based Agency Contracts
for funding in the areas of Economic Access, Educational Supports, and
Parenting & Role Models, for the period October 1, 2021, through September
30, 2024, in the amounts indicated below for a total of $1,048,000, annually:
|
Agency |
Program/Project |
Annual Amount |
|
Action Area: Economic Access |
||
|
Pace Center for Girls,
Inc. (a/k/a Pace Center for Girls Palm Beach) |
Healthy Youth Transition |
$110,000 |
|
Vita Nova, Inc. |
Pathways to Employment |
$153,000 |
|
Florence Fuller Child
Development Centers, Inc. (d/b/a Fuller Center) |
The Promise Program: Teen
Leadership Initiative |
$61,000 |
|
Action Area: Educational
Supports |
||
|
Girl Scouts of Southeast
Florida, Inc. |
Girl Scout Leadership
Experience |
$112,000 |
|
College for Kids, Inc.
(d/b/a Take Stock in Children of Palm Beach County) |
Take Stock in Children PBC |
$93,000 |
|
Digital Vibez, Inc. |
Digital Expressions:
Lifetime of Consequences |
$113,000 |
|
Scholar Career Coaching,
Inc. |
Mentoring – College &
Career Readiness |
$27,000 |
|
Action Area: Parenting and Role
Models |
||
|
Grandma’s Place, Inc. |
Parent Support |
$146,000 |
|
Children of Inmates,
Incorporated |
Babies ‘N Brains |
$57,000 |
|
Exchange Club/Dick Webber
Center for the Prevention of Child Abuse for the Gold Coast, Inc. (d/b/a The
Children’s Healing Institute) |
Parent Aide |
$75,000 |
|
The Palm Beach County
Literacy Coalition, Inc. (d/b/a Literacy Coalition of Palm Beach County) |
Glades Family Education |
$52,000 |
|
Planned Parenthood of
South Florida and the Treasure Coast, Inc. (d/b/a Planned Parenthood of
South, East and North Florida) |
Time For Your Teen |
$49,000 |
|
Total |
$1,048,000 |
|
SUMMARY: On March 15, 2021, the Youth Services
Department issued a Notice of Funding Opportunity for Community Based Agency
funding for three years, beginning in FY2022, for three action areas identified
as a priority in the Youth Master Plan: Economic Access, Educational Supports,
and Parenting & Role Models. On June 15, 2021, the Board of County
Commissioners conceptually approved the recommended funding allocations to a
total of 14 agencies. Only 12 agencies are being brought for contract approval
at this time, since two agencies, Seagull Industries for the Disabled, Inc. and
The Arc of Palm Beach County, Inc. are currently negotiating a merger and will
be presented as one contract at a later Board meeting. Each agency contract includes a logic model
and reporting measurements specific to each individual agency. After completion
of each contract year, a report will be generated detailing each individual
agencies’ progress. Megan Bob, an employee of The Palm Beach County Literacy
Coalition, Inc. is a member of the Library Advisory Board. This board provides
no regulatory oversight, management or policy-setting recommendations regarding
the Contracts listed above. Disclosure of this contractual relationship at a
duly noticed public meeting is being provided in accordance with the provisions
of Section 2-443, of the Palm Beach County Code of Ethics. Countywide
(HH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF
1. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office, a Letter of
Agreement and Contract between the Palm Beach County Sheriff’s Office and the
University of North Florida Training and Services Institute, Inc., d/b/a
Institute of Police Technology and Management, for the Palm Beach County
Sheriff’s Office’s High Visibility Enforcement Project in the amount of
$81,460.61 for the period of July 21, 2021 through May 13, 2022; and
B) approve
a budget amendment of $81,461 in the Sheriff’s Grants Fund.
SUMMARY: On July 13, 2021,
the University of North Florida
Training and Services Institute, Inc., d/b/a Institute of Police Technology and
Management, awarded a High Visibility
Enforcement (HVE) grant to the Palm Beach County Sheriff’s Office in the amount
of $81,460.61, to support the Florida Department of Transportation’s
Bicycle Pedestrian Focused Initiative.
These funds will be used to pay for overtime costs associated with the HVE
project. There is no match requirement associated with this award.
The Catalog of Federal Domestic Assistance
(CFDA) number is 20.205, the project number is 433144-1-8404, and the FDOT Contract number is G1X15. Countywide (LDC)
2. Staff recommends
motion to receive and file: a
Modification #2 to Subgrant Agreement between the State of Florida Division of
Emergency Management and the Palm Beach County Sheriff’s Office to
extend the grant period from June 30, 2021 to September 30, 2021. SUMMARY: The Board of County Commissioners (BCC) accepted this grant for $347,490
on December 17, 2019 (R2019-1940). On April 6, 2021, the BCC approved an
extension through June 30, 2021 (R2021-0453). This agenda item will extend the
grant period through September 30, 2021. The
Catalog of Federal
Domestic Assistance (CFDA) Number for this program is 97.067 and the contract
number is R0081. Countywide (LDC)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
3. Staff recommends
motion to approve: a budget
transfer of $419,355 from the Law Enforcement Trust Fund (LETF) to the Palm
Beach County Sheriff’s Office (PBSO). SUMMARY: Section 932.7055(5), Florida
Statutes; provides that the seizing agency shall use Forfeiture proceeds for
school resource officer, crime prevention, safe neighborhood, drug abuse
education and prevention programs, or for other law enforcement purposes, which
include defraying the cost of protracted or complex investigations, providing
additional equipment or expertise, purchasing automated external
defibrillators, and providing matching grant funds. Section 932.7055(5), Florida Statutes; also requires that no less
than 25% of the LETF’s previous year’s revenues be used for the support or
operation of drug treatment, drug abuse education, drug prevention, crime
prevention, safe neighborhood and school resource officer programs of various
non-profit organizations. The PBSO’s FY 2021 donation requirement is $152,405.
The PBSO’s support of these programs exemplifies its strong commitment to the
prevention and reduction of crime throughout the communities it serves and its
desire to put money back into these communities to support organizations that
provide such services. The year-to-date
transfer for all donations to outside organizations after approval of this item
is $1,670,900. The funds requested are to aid PBSO and qualified
organizations that meet the requirements set forth in Section 932.7055(5), Florida Statutes. Use of LETF requires
approval by the Board, upon request of the Sheriff. The current State LETF
balance is $1,772,474. Approval of this request will reduce the State LETF
balance to $1,353,119. The PBSO certifies that the use of
these funds is in accordance with Section
932.7055(5), Florida Statutes.
Below is a table indicating the organizations the PBSO seeks to fund and
the corresponding amount of funding proposed per respective organization or
agency. No new positions are needed and
no additional County funds are required. Countywide (LDC)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
3. (Cont’d)
|
ORGANIZATION |
AMOUNT |
|
Alpha Omega Alliance. Inc. |
$25,000 |
|
Area Agency on Aging Palm Beach, Treasure
Coast, Inc. |
$10,630 |
|
BAM Festival, Inc. |
$2,500 |
|
Boys & Girls Clubs of Palm Beach
County, Inc. (Belle Glade) |
$20,000 |
|
Boys & Girls Clubs of Palm Beach
County, Inc. (Wellington) |
$7,500 |
|
Boys & Girls Clubs of Palm Beach
County, Inc. (West Palm Beach) |
$5,000 |
|
Center for Trauma Counseling, Inc. |
$10,000 |
|
Child Rescue Coalition, Inc. |
$15,000 |
|
Children's Place at Home Safe, Inc. |
$5,000 |
|
Clinics Can Help, Inc. |
$15,000 |
|
Els for Autism Foundation, Inc. |
$25,000 |
|
Fiesta De Pueblo, Inc. |
$25,000 |
|
Florida Alliance to End Human Trafficking,
Inc. |
$25,000 |
|
Florida
Crime Prevention Association, Inc. |
$7,000 |
|
Girl Scouts of Southeast Florida, Inc. |
$25,000 |
|
Heroes Foundation of America, Inc. |
$15,000 |
|
Inner City Innovators, Inc. |
$30,000 |
|
KidSanctuary Campus, Inc. |
$10,000 |
|
Kiwanis Club of Northside West Palm Beach
Foundation, Inc. |
$1,725 |
|
PACE Centers for Girls, Inc. |
$15,000 |
|
Palm Beach County, Public Safety
Department, Division of Consumer Affairs |
$10,000 |
|
Vita Nova, Inc. |
$15,000 |
|
Wayne Barton Study Center, Inc. |
$75,000 |
|
West Palm Beach Library Foundation, Inc. |
$25,000 |
|
|
|
|
Total
Amount |
$419,355 |
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
4. Staff recommends
motion to:
A) receive and file Grant Modification 2 with the Office of National Drug Control Policy to
provide an additional $26,656 in grant funds for the Palm Beach County Sheriff’s Office;
and
B) approve a budget amendment
of $26,656 in the Sheriff’s Grant Fund.
SUMMARY: The Board of
County Commissioners (BCC) accepted this grant award for $149,193 on May 5,
2020 (R2020-0502). The BCC approved Grant Modification #1 to provide an
additional $33,306 in grant funding on January 12, 2021 (R2021-0096). This Grant Modification #2 will provide an
additional $26,656 in grant funding to support overtime for the Palm Beach
County Narcotics Task Force. The Catalog of Federal Domestic Assistance (CFDA)
number is 95.001 and the contract number is G20MI0011A.There is no match requirement associated with this award. Countywide
(LDC)
5. Staff recommends
motion to:
A) accept on behalf of the
Palm Beach County Sheriff’s Office (PBSO), a donation from The Howard E. Hill
Foundation, Inc., in the amount, of $50,000 for the FY2021-22 Gunfire Detection
and Location Project; and
B) approve a budget
amendment of $50,000 in the Sheriff’s Grant Fund.
SUMMARY: On July 14, 2021,
the PBSO accepted a donation from The Howard E. Hill Foundation, Inc., to offset the contractual services cost of the Gunfire Detection and
Location Project. PBSO is providing a $60,250 match requirement through the FY21 general
fund budget. Countywide (LDC)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
6. Staff recommends
motion to:
A) receive and file the first, second, third and fourth FDLE quarterly
payments; and
B) approve a budget amendment to reduce the grant award budget amount from
$400,000 to $384,367 in the Sheriff’s Grant Fund.
SUMMARY: The Florida Department of
Law Enforcement (FDLE) provides state financial assistance to five locally
funded laboratories in the State of Florida, including Palm Beach County. The
Palm Beach County Sheriff’s Office (PBSO) operates the Palm Beach County Crime
Laboratory. The grant award was accepted by the BCC on January 12, 2021 (R2021-0095).
Since the total award is not known in advance, $400,000 was budgeted in the
Sheriff’s Grant Fund. The total final payment amount received is $384,366.98.
Thus, the budget needs to be amended to reconcile the budget amount with the
actual grant value. There is no match requirement associated with this award. The
Catalog of State Financial Assistance (CSFA) number is 71.002 and the grant
agreement number is 2021-SFA-CL-50-9B-003. Countywide (LDC)
DD. INTERNAL AUDIT
1. Staff recommends
motion to approve: an Employment Agreement with Joseph F. Bergeron to
extend his service as County Internal Auditor for an additional four-year
period beginning on October 1, 2021 and ending on September 30, 2025. SUMMARY: Mr.
Bergeron’s current employment contract is set to expire on September 30,
2021. At its July 28, 2021
meeting, the Internal Audit Committee unanimously
approved recommending a new four-year contract for Mr. Bergeron to serve
as the County’s Internal Auditor, providing for a base salary for the fiscal
year beginning October 1, 2021 of $209,057.53, along with standard County
benefits of employment, as is the case under his current contract. This contract replaces Mr. Bergeron’s current contract,
originally entered into in 2004 and extended via subsequent amendments. Countywide (DB)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
EE. TOURIST
DEVELOPMENT COUNCIL
1. Staff recommends
motion to receive and file: fifteen
fully executed Palm Beach County FY22 Category “CII” Grant Agreements totaling
$598,750, managed by the Cultural Council of Palm Beach County, Inc., d.b.a. as
Cultural Council for Palm Beach County for the promotion of cultural events.
These grants were approved by the Tourist Development Council on July 8, 2021,
for the term October 1,2021 – September 30, 2022. SUMMARY: In accordance
with County PPM CW-O-051, all delegated contracts, agreements and grants must
be submitted by the initiating Department as a receive and file agenda item. On
June 7, 1994, the Board of County Commissioners adopted resolution (R94-702)
authorizing the Executive Director of the Tourist Development Council to enter
into grant agreements with Category “CII” (Culture) grantees after they have
been approved by the Tourist Development Council. The grant agreements will
fund events which will promote cultural tourism in Palm Beach County. Countywide
(LDC)
2. Staff recommends
motion to receive and file: twenty-three fully executed Palm Beach County FY22 Category “B” Grant
Agreements totaling $3,888,000, managed by the Cultural Council of Palm Beach County,
Inc., d.b.a. as Cultural Council for Palm Beach County for the promotion of
cultural events. These grants were approved by the Tourist Development Council
on July 8, 2021, for the term October 1, 2021 – September 30, 2022. SUMMARY:
In accordance with County PPM CW-O-051, all delegated contracts, agreements and
grants must be submitted by the initiating Department as a receive and file
agenda item. On June 7, 1994, the Board of County Commissioners adopted
resolution (R94-702) authorizing the Executive Director of the Tourist
Development Council to enter into grant agreements with Category “B” (Culture)
grantees after they have been approved by the Tourist Development Council. The
grant agreements will fund events which will promote cultural tourism in Palm
Beach County. Countywide (LDC)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
EE. TOURIST
DEVELOPMENT COUNCIL (Cont’d)
3. Staff recommends
motion to receive and file: three fully
executed Palm Beach County FY2021 Grant Agreements managed by the Palm Beach
County Sports Commission, Inc on behalf of the Palm Beach County Tourist
Development Council (TDC) with:
A) First Responder Sports, Inc., for the
promotion of the First Responder Games, held from June 8 - 20, 2021, for the
term January 8, 2021 – September 20, 2021. This grantee was approved by the TDC
on February 11, 2021, in the amount of $12,500;
B) Perfect Game USA,
Inc., for the promotion of the Perfect Game Ultimate Baseball Championship,
held from June 22 – July 7, 2021, for the term January 22, 2021 – October 7,
2021. This grantee was approved by the TDC on February 11, 2021, in the amount
of $50,000; and
C) Palm Beach Gardens Youth Athletic Association,
Inc., for the promotion of the Cal Ripkin Rooking State Championships, held
from June 24 – 27, 2021, for the term September 24, 2020 – September 27,
2021. This grantee was approved by the
TDC on February 11, 2021, in the amount of $6,000.
SUMMARY: In accordance with County PPM CW-O-051,
all delegated contracts/ agreements/grants must be submitted by the initiating
Department as a receive and file agenda item. On June 7, 1994, the Board of
County Commissioners adopted resolution (R94-702) authorizing the Executive
Director of the Tourist Development Council to enter into grant agreements with
Category G (Sports) grantees after they have been approved by the Tourist
Development Council. Combined, these agreements generated a total of 7,604 room
nights, and also funded events which promoted sports tourism in Palm Beach
County. Countywide (AH)
4. Staff recommends
motion to approve: the fifth amendment
to the agreement dated October 17, 2017, with Palm Beach County Film &
Television Commission, Inc., (PBCFTC) (R2017-1635) for the provision of
services under the County’s Tourist Development Plan for the period October 1,
2021, through September 30, 2022, for the total budgeted amount of $1,882,210. SUMMARY: The fifth amendment updates for Fiscal Year
2022 Exhibit “A”- Annual Budget, Exhibit “F” – Performance Measures, Exhibit
“J” – Organizational Chart, Exhibit “N” – Diversity Survey, and Exhibit “O” -
Insurance to be executed in Fiscal Year 2022.
Included is $1,133,000 for contractual services, $290,000 for stimulus
funding, $301,524 for reserves, and $157,686 in indirect costs for a total
budgeted amount of $1,882,210. This will be the fifth amendment and final year
of a five-year agreement. The fifth amendment and exhibit changes have been
reviewed and approved by the Tourist Development Council (TDC) Finance
Committee and the TDC Board. Countywide (LDC)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
EE. TOURIST
DEVELOPMENT COUNCIL (Cont’d)
5. Staff recommends motion to approve: the fifth amendment to the agreement dated October 17, 2017, with Palm
Beach County Sports Commission, Inc., (PBCSC) (R2017-1634) for the provision of
services under the County’s Tourist Development Plan for the period October 1,
2021 through September 30, 2022, for the total budgeted amount of $4,962,028. SUMMARY:
The fifth amendment updates for Fiscal Year 2022 Exhibit “A”- Annual Budget,
Exhibit “E” – Performance Measures, Exhibit “G” – Salary Structure, Exhibit “H”
– Organizational Chart, Exhibit “M” - Insurance, and Exhibit “N” – Diversity
Survey to be executed in Fiscal Year 2022. Included is $1,854,000 in
contractual services, $1,815,440 in reserves, $1,292,588 in County direct
funding for a total budgeted amount of $4,962,028. This will be the fifth amendment
and final year of a five-year agreement. The fifth amendment and exhibit
changes have been reviewed and approved by the Tourist Development Council
(TDC) Finance Committee and the TDC Board. Countywide (AH)
6. Staff recommends
motion to approve: the fifth amendment
to the agreement dated October 17, 2017, with Discover Palm Beach County, Inc.,
d.b.a. Discover The Palm Beaches (Discover) (R2017-1633) for the provision of
services under the County’s Tourist Development Plan for the period October 1,
2021 through September 30, 2022, for the total budgeted amount of $23,320,183. SUMMARY:
The fifth amendment updates for Fiscal Year 2021 Exhibit “A”- Annual Budget,
Exhibit “H” – Performance Measures, Exhibit “K” – Organizational Chart, Exhibit
“L” – Insurance, and Exhibit “M” – Diversity Survey, to be executed in Fiscal
Year 2022. Included is $13,287,000 in contractual services, $6,466,400 in
requested stimulus funding, $3,216,770 in reserves, and $350,013 in indirect
costs for a total budgeted amount of $23,320,183. This will be the fifth amendment
and final year of a five-year agreement. The fifth amendment and exhibit
changes have been reviewed and approved by the Tourist Development Council
(TDC) Finance Committee and the TDC Board. Countywide (AH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
EE. TOURIST
DEVELOPMENT COUNCIL (Cont’d)
7. Staff recommends
motion to approve: the fifth amendment
to the agreement dated October 17, 2017, with the Cultural Council of Palm
Beach County, Inc., d.b.a. Cultural Council for Palm Beach County (Cultural
Council) (R2017-1632) for the provision of services under the County’s Tourist
Development Plan for the period October 1, 2021, through September 30, 2022,
for the total budgeted amount of $9,207,203. SUMMARY: The fifth amendment updates for Fiscal Year
2022 Exhibit “A”- Annual Budget, Exhibit “E” – Performance Measures, Exhibit
“H” – Organizational Chart, Exhibit “J” - Insurance, and Exhibit “N” –
Diversity Survey to be executed in Fiscal Year 2022. Included is $2,348,400 in
contractual services, $1,124,141 in reserves, $914,400 in marketing stimulus,
$4,486,750 in County direct funding and $333,512 in indirect services for a
total budgeted amount of $9,207,203. This will be the fifth amendment and final
year of a five-year Agreement. The fifth amendment and exhibit changes have
been reviewed and approved by the Tourist Development Council (TDC) Finance
Committee and the TDC Board. Countywide (AH)
8. Staff recommends
motion to receive and file: a fully executed
Palm Beach County FY22 Agreement in the amount of $100,000 with the Palm Beach
County Film & Television Commission, Inc., (PBCFTC) for management services
to produce and distribute the Palm Beaches Television Channel (The Palm Beaches
TV) for the period October 1, 2021, through September 30, 2022. SUMMARY:
This agreement will provide expanded services, management, and oversite of the
production of The Palm Beaches TV. This agreement has been fully executed on
behalf of the Board of County Commissioners (Board) by the Director of
Purchasing in accordance with the purchasing code and is now being submitted to
the Board to receive and file. Countywide (AH)
9. Staff recommends motion
to approve: the fifth amendment to the agreement dated
October 17, 2017, with Palm Beach County Sports Commission, Inc., (PBCSC)
(R2017-1634) for the provision of services under the County’s Tourist
Development Plan for the period October 1, 2021 through September 30, 2022, for
the total budgeted amount of $4,962,028. SUMMARY: The fifth amendment
updates for Fiscal Year 2022 Exhibit “A”- Annual Budget, Exhibit “E” –
Performance Measures, Exhibit “G” – Salary Structure, Exhibit “H” –
Organizational Chart, Exhibit “M” - Insurance, and Exhibit “N” – Diversity
Survey to be executed in Fiscal Year 2022.
Included is $1,854,000 in contractual services, $1,815,440 in reserves, and
$1,292,588 in County direct funding for a total budgeted amount of $4,962,028.
This will be the fifth amendment and final year of a five-year agreement. The fifth
amendment and exhibit changes have been reviewed and approved by the Tourist
Development Council (TDC) Finance Committee and the TDC Board. Countywide
(AH)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
FF. OFFICE OF RESILIENCE
1. Staff recommends
motion to approve: Dr. Jake Leech as the Southeast Florida Regional
Climate Change Compact (Compact) Compact Leadership Committee (CLC) Palm Beach
County (PBC) representative. SUMMARY: In
2008, PBC, along with Broward, Miami-Dade, and Monroe Counties, formed the
Compact to coordinate on climate and sustainability initiatives. In the most
recent Interlocal Agreement (ILA) that governs the Compact, effective January
1, 2021, the Compact created a CLC to provide formal, unified advice and
recommendations on climate change and resilience issues to the parties’
governing bodies. The CLC is comprised of one staff representative from each of
the four Compact counties. Office of Resilience Director Megan Houston has been
serving as the PBC CLC appointee. As the current ILA newly stipulates that all proceedings
of the CLC must be conducted in accordance with the Government in the Sunshine
Law, Section 286.011, Florida Statutes, and the Florida Public Records Act, Chapter
119, Florida Statutes, Ms. Houston’s communication and work with her
counterparts across the region will be better facilitated if the CLC representative
is reassigned. Staff now recommends that OOR Environmental Analyst Dr. Jake
Leech replace Ms. Houston. Dr. Leech is experienced and knowledgeable in the
area of resilience and climate change, holding a Ph.D. in Earth and Atmospheric
Sciences. Dr. Leech has frequently acted as alternate for Ms. Houston, with
alternates requiring the same qualifications as each party’s representative. Countywide
(RPB)
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
GG. OFFICE OF COMMUNITY REVITALIZATION
1. Staff recommends
motion to:
A) approve
the following agreements (Agreements) to implement various community
improvement projects and initiatives through the Office of Community
Revitalization’s (OCR) Neighborhood Engagement and Transformation (NEAT) Grants
Program for a total of $150,000:
1.
an Agreement with The Busch
Wildlife Sanctuary, Inc. in an amount not-to-exceed $9,100 for a demonstration
garden project;
2. an Agreement with Caleb Ephraim Project,
Inc. in an amount not-to-exceed $9,000 for a neighborhood beautification
project;
3. an Agreement with Community Faith Outreach
Ministries, Inc. in an amount not-to-exceed $20,000 for a community garden
expansion project ($10,000) and a veteran’s community micro-farm project
($10,000);
4. an Agreement with The Palm Beach Chapter of
the Rare Fruit Council International, Incorporated in an amount not-to-exceed
$10,000 for a community garden engagement project;
5. an Agreement with Rhonda Rogers, Chapter
President, Delta Sigma Theta Sorority, Inc., South Palm Beach County Chapter in
an amount not-to-exceed $3,900 for a hurricane kit project;
6. an Agreement with Country Club Acres
Association Inc. in an amount not-to-exceed $38,000 for a basketball court
project ($10,000), an emergency preparedness project ($8,000), a solar lighting
project ($10,000), and a median beautification project ($10,000);
7. an Agreement with Glades Family Inc. in an
amount not-to-exceed $10,000 for a community garden project;
8. an Agreement with KTM Youth & Community
Network, Inc. in an amount not-to-exceed $20,000 for a community garden project
($10,000) and a park beautification project ($10,000);
9. an Agreement with Paint Your Heart Out Palm
Beach County, Inc. in an amount not-to-exceed $20,000 for a painting project
($10,000), and a home beautification project ($10,000); and
SEPTEMBER 14, 2021
3. CONSENT
AGENDA APPROVAL
GG. OFFICE OF COMMUNITY REVITALIZATION
1. (Cont’d)
10. an Agreement with Rebuilding Together of the
Palm Beaches, Inc. in an amount
not-to-exceed $10,000 for a home repair project; and
B) delegate
authority to the County Administrator or designee to approve minor changes to
the scope of work of those Agreements that do not increase the awarded grant
funding.
SUMMARY: The NEAT Grants Program was established by the Board of County
Commissioners (BCC) on March 13, 2018 to provide funding for eligible
neighborhood improvement projects and initiatives proposed in neighborhoods
located within unincorporated Palm Beach County and the Lake Region
municipalities, with funding priority given to Countywide Community
Revitalization Team neighborhoods. A NEAT Agency Review Committee, comprised of
representatives from the Planning, Zoning and Building Department, Engineering,
Land Development, Purchasing, Parks and Recreation, Emergency Management, the
Palm Beach County Sheriff’s Office, and Risk Management, was formed to review
the applications and recommend projects for funding. The committee evaluated
the 17 applications received and recommended 16 projects for funding in an
amount totaling $150,000. This agenda item includes ten Agreements for the
recommended 16 projects. The projects will be completed in FY 2022 and include
a variety of activities. Staff is
requesting BCC approval of the Agreements and related funding. Staff is also
requesting that the BCC delegate authority to the County Administrator or
designee to approve minor changes to the scope of work which do not increase
the total amount of the awarded grant funding. Countywide (HH)
* * * * * * * * * * * *
SEPTEMBER 14, 2021
4. SPECIAL PRESENTATIONS – 9:30 A.M.
A) Proclamation
declaring September 14, 2021 as Lomax Harrelle Appreciation Day in Palm Beach
County (District 6)
B) COVID-19 Update by
Dr. Alonso and County Staff
* * * * * * * * * * * *
SEPTEMBER 14,
2021
5. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
NONE
* * * * * * * * * * * *
SEPTEMBER 14,
2021
A. COUNTY
ATTORNEY
1. Staff recommends
motion to commence:
a private attorney-client session in the case of In re: National
Prescription Opiate Litigation, Case Number: MDL 2804 (N.D. Ohio) and Palm
Beach County v. Purdue Pharma, et al., Case Number: 1:18-op-46121-DAP (N.D.
Ohio), during the Board of County Commission Meeting on September 14, 2021 at 1:00 p.m., in the
McEaddy Conference Room at 301 North Olive Avenue, 12th Floor, West
Palm Beach, Florida. The following persons will attend the meeting with the
members of the Board of County Commissioners, who are present at that time:
Verdenia Baker, County Administrator; Denise Marie Nieman, County Attorney;
Denise Coffman, Deputy County Attorney; David Ottey, Chief Assistant County
Attorney; Shayna E. Sacks, outside counsel; James L. Ferraro, outside counsel;
James L. Ferraro Jr., outside counsel; Hunter Shkolnik, outside counsel; and
Janpaul Portal, outside counsel. Pursuant to Section 286.011(8), Florida
Statute, the entire attorney-client session shall be recorded by a certified
court reporter who shall record the discussion and proceedings, the names of
all persons present at any time, and the names of all persons speaking. No portion of the session shall be off the
record. The court reporter’s notes shall be fully transcribed and filed with
the clerk and shall be made part of the public record upon conclusion of the
pending litigation. SUMMARY: The
Board will discuss settlement negotiations. Countywide (DO)
SEPTEMBER 14,
2021
6. REGULAR AGENDA
B. AIRPORTS
1. Staff recommends
motion to approve: the one-time purchase and delivery of one Rosenbauer
Panther 6x6 High Reach Extendable Turret Aircraft Rescue and Fire Fighting
(ARFF) vehicle per Purchase Order #ZG072621-56
in the amount of $1,119,895 for use at Palm Beach International Airport
(PBI). SUMMARY: The Palm Beach County Department of
Airports, in coordination with Palm Beach County Fire Rescue, has identified
the need for the replacement of an existing ARFF vehicle at Station 81 at PBI.
Station 81 is the primary response facility for all incidents and accidents
that occur at PBI. Minimum ARFF vehicle requirements
for commercial service airports are established by
Title 14 Code of Federal Regulations (CFR) Part 139. ARFF vehicles are
specialized fire trucks that respond to aircraft incidents, which must be
capable of extinguishing fires
involving jet fuel and responding to an incident within three minutes. ARFF vehicles normally have a 10-12 year service life. Several of the vehicles
utilized by Station 81, including ARFF vehicles, at PBI are nearing, or at the
end of, their typical service life, resulting in increased maintenance costs
and difficulty in sourcing replacement parts. A plan is in place to replace
additional vehicles over the next several years. The procurement of the ARFF
vehicle is being processed through the Sourcewell piggy-back agreement for
Airport Runway and Emergency Equipment with Related Accessories awarded to
Rosenbauer Minnesota, LLC, through Sourcewell Contract #030619-RMN. Awardee is located out of State. This purchase is exempt from the County EBO
Ordinance as there are no Palm Beach County vendors that can provide this
vehicle. Pursuant to changes to Chapter 332, Florida Statutes, effective
October 1, 2020, a governing body of a commercial service airport may not
approve contracts in excess of the Category Five threshold amount of $325,000
provided in Section 287.017, Florida Statutes, on a consent agenda. This
purchase exceeds the threshold amount and must be approved on the regular
agenda. Countywide (AH)
SEPTEMBER 14,
2021
6. REGULAR AGENDA
B. AIRPORTS
(Cont’d)
2. Staff recommends
motion to approve:
A) an increase
of $500,000 to term contract for Janitorial Services at the Palm Beach
International Airport (PBI) (Term Contract) with Triangle Services of Florida,
Inc. d/b/a Triangle Services (Triangle) for the period commencing October 1,
2020, and ending on September 30, 2021 per Master Agreement #17032C;
B)
renewal of the term
contract with Triangle, commencing
October 1, 2021, and ending on September 30, 2022, in an amount not to exceed
$3,600,000 per Master Agreement #17032D; and
C)
a budget transfer in the
amount of $500,000 in the Airports Operating Fund, including a reclass from
Reserves in the amount of $500,000.
SUMMARY: The original amount approved for the Term
Contract for the period commencing on October 1, 2020, and ending on September
30, 2021, was $2,685,989. This item will increase the total authorized contract
amount for the current contract period ending on September 30, 2021, to
$3,185,989. This increase is necessary due to the COVID-19 pandemic, and the
need to provide additional custodial services at PBI. This item also provides
for the exercise of the final renewal option under the Term Contract. The
renewal period will commence on October 1, 2021, and end on September 30, 2022.
The term contract provides for the payment of an annual management fee of
$153,800. Expenses, including employee salaries and benefits, are paid on a
reimbursement basis in accordance with an annual budget approved by the
Department of Airports, which is projected to be $3,600,000 for the final
renewal period, including the management fee of $153,800. The contract amount for the: (i) initial 12
month term contract was $2,685,989, with $2,423,499.45 expended; (ii) first 12 month renewal term
was $2,685,989, which was increased to $2,954,587, with $2,826,621.89 expended; and (iii) second 12 month renewal
term was $2,685,989, which was increased to $2,954,587.90, with $2,677,739.98 expended. Triangle is located in Ft. Lauderdale, Florida. The term contract
was established through a competitive solicitation, which included renewal
options. The term contract was
advertised pursuant to the Small Business Enterprise (SBE) Ordinance in place
at the time with an SBE goal of 15%. Triangle committed to 18% SBE
participation. The cumulative SBE participation to date is 16.8%. Pursuant to changes to Chapter 332, Florida
Statutes, a governing body of a commercial service airport may not approve
purchases of contractual services in excess of the Category Five threshold
amount of $325,000 established by Section 287.017, Florida Statutes, on a
consent agenda. The contract amounts exceed the threshold
amount and must be approved on the regular agenda. Countywide (AH)
SEPTEMBER 14,
2021
6. REGULAR AGENDA
C. HOUSING AND ECONOMIC
DEVELOPMENT
1. Staff recommends
motion to adopt: a
Resolution of the Board of County Commissioners of Palm Beach County, Florida;
approving the issuance of Housing Finance Authority of Palm Beach County,
Florida, Multifamily Housing Revenue Bonds for Island Cove Apartments in the
principal amount of $10,000,000. SUMMARY: The Bonds are being issued by
the Housing Finance Authority of Palm Beach County, Florida (the Authority), to
finance the costs of acquiring, constructing and equipping a multifamily rental
housing facility containing approximately 60 units to be known as Island Cove
(the Project). The Project will be
located on SW 8th Street, southeast of the intersection of SW 8th
Street and SW 13th Avenue in the City of Delray Beach, Florida. These units will be rented to qualified
persons and families whose household incomes do not exceed 80% of area median
income (currently $68,480 for a family of four) for a minimum period of 15
years. The borrower is Island Cove, LLC, a Florida limited liability company,
or an affiliate thereof (the Borrower), and the developer is SHAG Island Cove,
LLC. The Bonds will be payable solely from revenues derived from the Borrower and/or
other collateral provided by or on behalf of the Borrower. Bryant Miller Olive P.A.
is Bond Counsel to the Authority with respect to the Bonds, and JPMorgan Chase
Bank, N.A. or an affiliate thereof will be the direct purchaser of the
Bonds. On August 19, 2021, the Authority
held a public hearing with respect to the Bonds in the noticed principal amount
of $10,000,000 as required by Section 147(f) of the Internal Revenue Code of
1986, as amended (the Code). Neither the taxing power nor the faith and
credit of the County nor any County funds are pledged to pay the principal,
redemption premium, if any, or interest on the Bonds. District 7 (DCB)
2. Staff recommends
motion to approve:
a contract for Economic Development Services with the Business Development
Board of Palm Beach County, Inc. (BDB) in the amount of $7,157,350 for the
period October 1, 2021 to September 30, 2026. SUMMARY: Since 1982, the
Board of County Commissioners (BCC) has partially funded activities of the
Business Development Board of Palm Beach County, Inc. providing for economic
and business development activities. On
September 27, 2016, the BCC entered into a five-year contract with the BDB to
provide business recruitment, expansion, and retention services and general
marketing for Palm Beach County. The contract
is being renewed for a five-year period with the amount to remain at $1,431,470
annually and representing no more than 50% of BDB’s annual funding level. The
five-year contract totals $7,157,350. The contract’s Scope of Services is
reviewed annually by the County and revised as appropriate to capitalize on
changes within the Palm Beach County economy and business community. These are County Ad Valorem funds. Countywide (DB)
SEPTEMBER 14,
2021
6. REGULAR AGENDA
C. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
3. Staff recommends
motion to:
A) approve a HOME Investment Partnerships Program
(HOME) award of $735,000 to CP Renaissance, LLC;
B) approve a HOME award of $265,000 to Autumn Ridge
Apartments, Ltd.;
C) direct staff to negotiate the loan agreement(s);
and
D) authorize the County Administrator or designee to
execute the loan agreement(s), amendments thereto, and all other documents
necessary for project implementation.
SUMMARY: On June 25,
2021, the Department of Housing and Economic Development issued Request for
Proposals HED.2021.2 (RFP) making $1,000,000 in Federal HOME funding available
to developers of affordable housing for new construction, rehabilitation, or
acquisition. A selection committee
consisting of three voting members met at a public meeting held on August 13,
2021, and recommended funding for two projects:
1) $735,000 loan to CP Renaissance, LLC (a
subsidiary of Neighborhood Renaissance, Inc.) to construct Coleman Park
Renaissance, a 42-unit multifamily rental development, including no less than
11 HOME-assisted units, located at on 4 sites on North Tamarind Avenue in West
Palm Beach; the City will provide a dollar-for-dollar match for the HOME award.
2) $265,000 loan to Autumn Ridge Apartments,
Ltd. (an affiliate of Landmark Development Corp. and the West Palm Beach
Housing Authority) to construct Autumn Ridge, a 106-unit multifamily rental
development, including no less than five HOME-assisted units, located at
1580-1610 N. Congress Avenue in the unincorporated Westgate/Belvedere Homes
CRA; the HOME award will be used as the local match for a funding application
to the State Apartment Incentive Loan Program.
Separate from this RFP, Autumn Ridge is pursuing an alternate funding
strategy and applying to the State for competitive 9% Housing Credits with a
previous $715,000 local match from the County. Should the State award Autumn
Ridge the 9% Housing Credits, the proposed $265,000 HOME award will be nullified,
and the funds reallocated.
All HOME-assisted units will remain affordable to tenants with incomes
no greater than 80% of Area Median Income for no less than 30 years. The
funding agreements and related documents pursuant to these HOME funds will be
between the County and the entities identified herein or their respective
successors and/or assigns. To facilitate project implementation, staff requests
authorization for the County Administrator or designee to execute the loan
agreements and related documents. These
are Federal HOME Program grant funds which require a 25% local match provided
by State SHIP grant funds. District 7 (HJF)
SEPTEMBER 14,
2021
6. REGULAR AGENDA
D. ADMINISTRATION
A) adopt a Resolution of the Board
of County Commissioners of Palm Beach County, Florida, establishing Non-Ad
Valorem Special Assessments within the County limits pursuant to the Palm Beach
County Local Provider Participation Fund Ordinance for the purpose of
benefitting assessed hospital properties through enhanced Medicaid payments for
local services; and
B) approve an Interlocal Agreement
between the County and the Health Care District of Palm Beach County for the
provision of administrative coordination of the special assessment authorized
by the Local Provider Participation Fund Ordinance.
SUMMARY:
On August 26, 2021, the Board adopted an Ordinance establishing a Local
Provider Participation Fund (LPPF). The LPPF will require 13 hospitals located
in the Agency for Health Care Administration’s (AHCA) Region 9, which is Palm
Beach County, to pay a uniform, non-ad valorem special assessment, set annually
by resolution by the Board of County Commissioners, on hospitals that have an
ownership or leasehold interest in real property in Palm Beach County. Funds
collected through the LPPF assessments, will be sent to AHCA through
intergovernmental transfers, consistent with federal guidelines, as the
non-federal share of increased Medicaid managed care payments facilitated under
a new hospital directed payment program (DPP), which was approved for the State
of Florida this year by the Centers for Medicare & Medicaid Services (CMS)
under the provisions of 42 C.F.R.§ 438.6(c). Through the DPP, AHCA will make
payments to Medicaid managed care organizations (MCOs) in order to fund
increased payments by MCOs to the local hospitals to fund services provided to
Medicaid patients. Staff recommends adoption of the resolution of the Board of
County Commissioners establishing Non-Ad Valorem special Assessments, pursuant
to the LPPF Ordinance. As a taxing authority in Palm Beach County, and an
agency well versed in the delivery and administration of health care, staff
recommends the LPPF special assessment and affiliated duties be coordinated and
administered by the Health Care District of Palm Beach County, to be
compensated in an amount not-to-exceed $300,000, per the administration fee
provision of the LPPF Ordinance. No County funds are required. Countywide (HH)
2. Staff recommends
motion to approve: Amendment #2 to the Employment Contract between Palm
Beach County and Verdenia C. Baker, County Administrator (R2015-0897),
providing a term commencing August 26, 2022 through August 25, 2027. SUMMARY:
This Amendment provides for the County Administrator’s services through August
25, 2027. This is a five-year extension
and the current contract expires August 25, 2022. The Amendment also provides for a special
salary adjustment of 15%, conversion of up to 80 hours of sick leave to
vacation leave annually, and a contribution to the monthly base salary of $550
in lieu of monthly car allowance. This year marks completion of 33 34
years as a County employee and 6 years as Administrator. Current salary is
$307,467.68. Countywide (DO)
SEPTEMBER 14,
2021
6. REGULAR AGENDA
E. RISK MANAGEMENT
1. Staff recommends
motion to approve: a new term contract for
insurance brokerage services with Arthur J. Gallagher Risk Management Services,
Inc. for the term 10/01/2021 – 09/30/2022 with 4, 12-month renewal
options. This contract allows for the
purchase of insurance policies including, but not limited to, airport
liability, excess property, excess liability and excess workers’ compensation,
as well as other ancillary policies for specialized exposures. The awardee will
be compensated solely by commissions paid through carriers on the placement of
coverage. Compensation is capped at
$280,000 per year. Any placements made
through the wholesale markets and/or intermediaries are also capped at a
commission that averages 6% of the placed premium. SUMMARY: The Purchasing
Department recently advertised a Request for Proposal (RFP) for the Risk
Management Department that sought qualified insurance brokers to market and
place all of the County’s commercially-purchased insurance and to provide
assistance, as needed, to maintain and improve the overall strength of the
County’s risk management policies and Self-Insured Retention Program
(SIRP). Proposals were received
from: AON; Brown and Brown Insurance
(PRIA); and Arthur J. Gallagher. AON was
deemed non-responsive as they did not meet the established M/WBE participation
requirement of 5%, which was established by the Goal Setting Committee. Both
PRIA and Arthur J. Gallagher’s proposals were deemed responsive and responsible
to the RFP. After a thorough review of the proposals by a five member Selection
Committee, Arthur J. Gallagher was unanimously selected as the recommended
awardee for the insurance brokerage services contract. Countywide (HH)
SEPTEMBER 14,
2021
6. REGULAR AGENDA
F. FACILITIES DEVELOPMENT AND
OPERATIONS
1. Staff recommends
motion to approve: a First Amendment (Amendment) to Communication Tower
Agreement with the City of West Palm Beach (City). SUMMARY: In 2015, the City constructed a 440-foot
guyed communication tower. On May 5,
2015, the County and the City entered into a Communication Tower Agreement
(R2015 0573) (Tower Agreement) whereby the County relocated its antenna
equipment to the new tower and constructed its own equipment building in order
to maintain its public safety and public service communication capabilities.
Subsequently, it was determined that the County’s share of the Replacement and
Renewal Costs were not consistently stated between the Board item, the body of
the agreement and the exhibits, as it indicated the monthly contribution, not
the annual contribution. In addition,
the City permitted another entity to occupy a tower slot reserved for the County,
so the County’s contributions needed to be reevaluated and the exhibit
demonstrating the location of the antenna equipment needed to be updated. This
Amendment rectifies these inaccuracies and correctly sets forth the County’s
annual Replacement and Renewal (R/R) contribution and updates the location of
the County’s antenna equipment on the tower.
The Amendment also sets forth the understanding between the County and
the City as to how reserved slots for future use on the tower will be treated
if another tower tenant seeks to utilize one of the County’s reserved slots for
future use. Under said circumstances, the City will be required to ensure that
the County is paid an amount equal to 75% of all maintenance and R/R costs paid
to date by the County for the reserved slot.
Upon execution of this Amendment, the City shall invoice and the County
shall pay the amount owed as if County had been assessed the correct
Replacement and Renewal cost from the inception of the Tower Agreement. Other than the changes set forth herein, all
other terms remain the same. Funding for this Agreement is from the 800 MHz
Replacement, Repair & Improvement Fund. (FDO Admin) Countywide/District 7
(MWJ)
SEPTEMBER 14,
2021
6. REGULAR AGENDA
F. FACILITIES DEVELOPMENT AND
OPERATIONS (Cont’d)
2. Staff recommends
motion to approve: a first amendment to Concessionaire Lease Agreement
(R2019-0156) dated January 15, 2019 with Rick Macci Academy Inc. d/b/a Rick
Macci Tennis Academy for the continued operation of a tennis, racquetball and
pro shop concession at Burt Aaronson South County Regional Park: i) modifying
the original term to extend until January 14, 2023; ii) providing three options
to extend, for a period of two years each; iii) increasing the annual rental
rate to $27,000 ($2,250/monthly) retroactively from January 15, 2021, through
January 14, 2023; iv) modifying the requirement for a minimum capital
investment; and v) and updating various standard County provisions. SUMMARY: On January 15, 2019, the Board of County
Commissioners approved the current Concessionaire Lease Agreement (Agreement)
with Rick Macci Academy (Macci) for a term of 20 years, with no option to
extend. The Agreement included the
provision that Macci would invest $2,581,000.00 in capital improvements at the
facility. Due to the impact of COVID-19
on its business, Macci requested a shorter term, and reduction of the required
capital improvements in exchange for an increase in the rental rate. Staff recognizes that Macci’s business and
operations have been severely impacted by COVID-19 restrictions and
acknowledges that $315,000.00 of actual improvements have been made. The Parks
and Recreation Department (Parks) supports Macci’s request. This first amendment modifies the original
term, extending it to January 14, 2023 and provides for three extension
options, each for a period of two years; it increases the annual rent from
$18,360.00 ($1,530.00 monthly) to $27,000.00 ($2,250.00 monthly) retroactively from
January 15, 2021 until January 14, 2023, modifies the requirement for a minimum
capital investment and updates various standard County provisions.
The changes to the key terms of the agreement
are summarized in the table that follows:
|
|
Current Lease Agreement |
Proposed Lease
Amendment |
|
Term |
20
years, no extensions |
10
years Initial
term of 4 years, with three 2-years options to extend |
|
Capital
Improvements Contribution |
$2,581,000 |
$315,000 |
|
Annual
Rent |
$18,000 |
$27,000 |
Upon the exercise of the first extension
option, the rent will increase annually by two percent (2%). All other terms and conditions of the
Agreement shall remain in full force and effect. Parks will continue to have
administrative responsibility for this Agreement. (Property & Real Estate
Management) District 5 (HJF)
SEPTEMBER 14,
2021
6. REGULAR AGENDA
F. FACILITIES DEVELOPMENT AND
OPERATIONS (Cont’d)
3. Staff recommends
motion to:
A) adopt a resolution
finding that an extension of the Lease Agreement with Floral Acres L.L.C.
(Floral Acres): i) providing options to extend the term for up to an additional
20 years until June 30, 2041; and ii) updating standard provisions, is in the best interest of the County; and
B) approve a third amendment
to Lease Agreement with Floral Acres, L.L.C. of 38 acres for nursery operations
located in the Agricultural Reserve in Boynton Beach at an annual rate of
$37,580.
SUMMARY: Floral Acres leases approximately 38 acres of land within the York Parcel
in the Agricultural Reserve since 2002 (R2002-0889) one five-year option
remains available at the York parcel that would extend the Lease Agreement thru
June 3, 2027. Floral Acres also leases an additional 20 acres of County-owned
land within the Amestoy parcel (Amestoy Lease) which was approved by the Board
of County Commissioners (Board) on November 5, 2011 (R2011-1781). The current
term of the Amestoy Lease will expire on June 30, 2026. The Amestoy Lease has
three five-year options remaining, each requiring Board consent, which could
extend the term of the Amestoy Lease to June 30, 2041. Floral Acres has
invested over $1,000,000 in improvements between both parcels and is proposing
additional investments to the York parcel all of which will remain on site upon
termination of the lease. Floral Acres is requesting an extension of the Lease
Agreement to run concurrently with the Amestoy Lease to provide for continuity
of operations between the two parcels. The continuity of operations of both
parcels will assist in preserving agricultural operations in the AG
Reserve. Rent is currently $1,000 per
acre per year and can be periodically adjusted to fair market value as
determined by an appraisal. This third amendment will potentially extend the
term by an additional 14 years if all options were exercised and Board consent
is granted, and updates various standard provisions of the Lease Agreement. The
Lease Agreement will continue to be administered by Facilities Development and
Operations Department. (Property & Real Estate Management) District 5
(HJF)
SEPTEMBER 14,
2021
6. REGULAR AGENDA
G. OFFICE OF FINANCIAL MANAGEMENT AND
BUDGET
1. Staff recommends
motion to adopt: a Resolution of the Board
of County Commissioners of Palm Beach County authorizing a Code Enforcement
Lien Amnesty program. SUMMARY: The Code Enforcement Lien Amnesty program
will provide Palm Beach County property owners/lienholders with a method to
clear Code Enforcement liens. Many property owners have faced economic
difficulties due to COVID-19 and this program will assist so they can obtain
clear title and allows them to refinance or sell properties. The County has
over 1,000 outstanding Code Enforcement liens on residential and
non-residential properties. This program will enable property owners/ lienholders
to apply to have 100% of the outstanding lien balance forgiven and the lien
released. The program will run from October 1, 2021 to November 30, 2021. In
order for a property owner/lienholder to participate in the program, the
property must be in compliance with all county codes, file an application
before November 30, 2021, and pay a $250 nonrefundable application fee. Countywide
(SF)
H. WESTGATE/BELVEDERE HOMES COMMUNITY
REDEVELOPMENT AGENCY
1. Staff recommends
motion to adopt: a
Resolution of the Board of County Commissioners of Palm Beach County, Florida
approving the Westgate/Belvedere Homes Community Redevelopment Agency’s (CRA)
Fiscal Year 2022 Budget for its Redevelopment Trust Fund and Capital
Improvements Fund. SUMMARY: The budget
is comprised of two components: (a)
The Redevelopment Trust Fund, in the amount of $5,028,100, representing the
CRA’s Annual Tax Increment Financing, rental income and balance brought forward
from previous years; and (b) The
Capital Improvement Fund, in the amount of $2,679,000, representing balances of
reimbursable grants awarded to the CRA by County, State, and Federal
governments for construction activities. The Tax Increment Financing revenues
will be used for obligations to Florida Power & Light for street lighting, CRA operations and other projects. Districts
2 & 7 (RB)
* * * * * * * * * * * *
RECESS
AS THE BOARD OF COUNTY COMMISSIONERS
CONVENE AS THE CHILD CARE
FACILITIES BOARD
SEPTEMBER 14, 2021
7. BOARD
OF COUNTY COMMISSIONERS SITTING AS
THE CHILD CARE FACILITIES BOARD
A. HEALTH DEPARTMENT
1. Staff recommends
motion to approve: a new appointment of one member and reappointment of
three members to the Child Care Advisory Council to fill the positions listed
below.
|
NOMINEE: |
REQUIREMENT: |
Term |
NOMINATED BY: |
|
|
1 |
Ruta Varnavicius |
Represents and operates a
child care facility as a private enterprise. |
10/1/21 to 9/30/24 |
Comm. McKinlay |
|
5 |
Sue
Ellen Calderon |
Represents
fire protection, engineering, or technology. |
10/1/21
to 9/30/24 |
Comm.
McKinlay |
|
|
|
|
|
|
|
7 |
Colleen
Kelly-Statler |
Represents
the Department of Children and Families. |
10/1/21
to 9/30/22 |
Comm.
McKinlay |
SUMMARY: The
Child Care Advisory Council is comprised of seven members who serve at the
pleasure of the Board of County Commissioners.
Members must consist of two members who represent and operate private
child care facilities in Palm Beach County, one of whom operates a family day
care home or large family child care home; one member who represents and
operates a parochial child care facility in Palm Beach County; one consumer
protection enforcement official; one member for fire protection, engineering or
technology; and one member who, at the time of appointment, was the parent of a
child attending a child care facility in Palm Beach County; and one
representative from the Florida Department of Children and Families. The applicant for reappointment to
Seat 1, Ruta Varnavicius, is the president and operator of Bright Child Academy
child care facilities. She has served on the Council since May 2018 and is
recommended for reappointment for a second term. The applicant for
reappointment to Seat 5, Sue Ellen Calderon, is a Fire Safety Specialist with
Palm Beach Fire Rescue, bringing over 15 years of experience in fire prevention
and safety. She was appointed to the Council on July 13, 2021 to complete the
term of a predecessor; and now is recommended for appointment to her first full
term. The applicant
for reappointment to Seat 6, Kendra Barnes, is the parent of a child currently
enrolled in a child care facility in Palm Beach County. She is the current chair of the Council. She has served on the Council
since January 2006 and is recommended for reappointment for a third term. The applicant for Seat 7, Colleen Kelly-Statler, is a
contract manager with the Department of Children and Families with over 24
years of experience in serving children and families in Palm Beach County. She
is recommended for appointment to complete the term of a predecessor. The
diversity count for the six seats currently filled is Caucasian: 3 (50.0%),
African American: 2 (33.3%), and Hispanic-American: 1 (16.7%). The gender ratio (female: male) is 4:2
5:1. The nominee for Seat 7 is a Caucasian female. Staff continues to
address the need for increased diversity within our boards and will continue to
encourage expansion of this Council’s diversity. Countywide (HH)
ADJOURN AS THE CHILD CARE FACILITIES BOARD
RECOVENE AS THE BOARD OF COUNTY COMMISSIONERS
* * * * * * * * * * * *
SEPTEMBER 14,
2021
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
SEPTEMBER 14,
2021
A. ADMINISTRATION
COMMENTS
1. Staff recommends
motion to receive and file: the
updated Board Directive Reports which include in process and completed board
directive items. SUMMARY: At the February 6, 2018 Board of County
Commissioners Meeting, direction was given to the County Administrator to
submit monthly a status report of the board directives. The report categorizes:
1) In Process Items and 2) Completed Items. The report
continues to be updated on an on-going basis. Countywide (DN)
B. COUNTY ATTORNEY
SEPTEMBER 14,
2021
District 1 – COMMISSIONER MARIA G. MARINO
Request
for off-site Proclamation declaring September 20-24, 2021 as Septic Smart Week
in Palm Beach County
Request for off-site Proclamation
declaring September 17-23, 2021 as Constitution Week in Palm Beach County
District 2 – COMMISSIONER GREGG K. WEISS
Request for off-site Proclamation
declaring September 18, 2021 as Jack the Bike Man Day in Palm Beach County
Request for off-site Proclamation
declaring September 13-17, 2021 as National Disability Voter Registration Week in Palm Beach
County
District 3 – COMMISSIONER DAVE KERNER
District 4 – COMMISSIONER ROBERT S. WEINROTH
District 5 - COMMISSIONER MARIA SACHS
Request
for off-site Proclamation recognizing September 13-17, 2021 as Florida Civics
Week in Palm Beach County
Request
for off-site Proclamation declaring September 27-October 3, 2021 as Diaper Need
Awareness Week in Palm Beach County
Request
for off-site Proclamation declaring September 20-26, 2021 as Deaf Awareness
Week in Palm Beach County
Request
for off-site Proclamation declaring September 2021 as Suicide Prevention
Awareness Month in Palm Beach County
SEPTEMBER 14,
2021
10. COMMISSIONER
COMMENTS CONTINUED
District 6 - COMMISSIONER MELISSA MCKINLAY
Request for off-site Proclamation
recognizing the 30th Celebration
of South Florida Fair’s Yesteryear Village
Request for off-site Proclamation
declaring October 3-9, 2021 as National 4-H Week in Palm Beach County
Request for off-site Proclamation
recognizing the 80th Anniversary of the City of South Bay
District 7 – COMMISSIONER MACK BERNARD
SEPTEMBER 14,
2021
11. MATTERS BY THE PUBLIC – 2:00 P.M.
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SEPTEMBER 14,
2021
12. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."