October 19, 2021
9:30am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
OCTOBER 19, 2021
PAGE ITEM
10 3B-2 REVISED MOTION: Staff
recommends motion to approve:
the following final minutes of the Board of County Commissioners’
meetings:
Meeting
Date Meeting Type
June 10 22,
2021 Workshop
June 24, 2021 Zoning
64 3EE-2 REVISED MOTION: D) a contract with Miracle League of Palm
Beach County, to expand two eight-week “fee-free” season baseball games to the
special needs community in northern Palm Beach County, in an amount not to
exceed $5,000; (OEO)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the preliminary addition/deletion sheet
distributed to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
OCTOBER 19, 2021
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Pages 10-65)
4. SPECIAL
PRESENTATIONS (Page 66)
5. PUBLIC HEARINGS - 9:30 A.M. (Pages 67-68)
6. REGULAR AGENDA (Pages 69-80)
7. BOARD APPOINTMENTS (Page 81)
8. STAFF
COMMENTS (Page 82)
9. BCC
COMMENTS (Pages 83-84)
10. ADJOURNMENT (Page 85)
* * * * * * * * * * *
OCTOBER 19, 2021
CONSENT AGENDA
B. CLERK OF THE CIRCUIT COURT & COMPTROLLER
Page 10
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
C. ENGINEERING & PUBLIC WORKS
Page 10
3C-1 Change order to contract with MJC Land
Development for the Lyons Road from south of the Lake Worth Drainage District
L-38 Canal to West Atlantic Avenue project
Page 11
3C-2 Resolutions to initiate eminent domain
proceedings on 45 properties for construction of roadway improvements on Royal
Palm Beach Boulevard from the M Canal to south of Orange Boulevard
Page 12
3C-3 Resolution approving a Stipulation of Parties
with the Florida Department of Transportation, the CSX Transportation, Inc. and
the Avenir Community Development District for the closure of Youth Camp
Road/Halpatiokee Road railroad-highway grade crossing
Page 13
3C-4 Contract with Ranger Construction Industries,
Inc. for the construction of Seminole Pratt Whitney Road from Orange Boulevard
to south of Northlake Boulevard and Seminole Pratt Whitney Road and Northlake
Boulevard Intersection Improvements project
3C-5 Settlement agreement for property necessary
for intersection improvements at West Linton Boulevard and South Military Trail
E. COMMUNITY SERVICES
Page 14
3E-1 Appointments
to the Community Action Advisory Board
Page 15
3E-2 Amendment to agreement with the Area Agency
on Aging of Palm Beach/Treasure Coast, Inc. for services to seniors
Page 16
3E-3 Reappointments to the Palm Beach County HIV
Comprehensive AIDS Resources Emergency Council
Pages 17-18
3E-4 Homeless Resource Center contracts with three
agencies to provide homeless services
Page 19
3E-5 Subrecipient agreements with three agencies
to provide rehousing and emergency shelter services
Pages 20-22
3E-6 Agreements
with 11 agencies to provide behavioral support services
OCTOBER 19, 2021
TABLE OF CONTENTS
CONSENT AGENDA
E. COMMUNITY SERVICES (Cont’d)
Page 23
3E-7 Receive and file contract with The Homeless
Coalition of Palm Beach County, Inc. for emergency shelter services
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 24
3H-1 Receive and file license agreement with Ric
L. Bradshaw, Sheriff of Palm Beach County, Florida for installation and
maintenance of GPS antenna on the Airport Center Building 2
3H-2 Amendment to contract with Robling
Architecture Construction, Inc. for the Water Utilities Department Central
Region Operations Center Parking Lot project
Page 25
3H-3 Receive and file change order to the contract
with James B. Pirtle Construction Company, Inc. for the Palm Beach Sheriff
Office Forensic Sciences & Technology Facility project
Page 26
3H-4 Contract
with two contractors for general minor construction services
Page 27
3H-5 Contract
with two contractors for low voltage services
Page 28
3H-6 Contract
with five contractors for asbestos and lead abatement services
Page 29
3H-7 Amendment to Concessionaire Service Agreement
with Jupiter Outdoor Center, Inc. for concession at Riverbend/Loxahatchee River
Battlefield Park
Page 30
3H-8 Contract with Poseidon Dredge & Marine,
Inc. for the Ocean Inlet Park Marina Replacement project, Phase 1A
Page 31
3H-9 Amendment to Concessionaire Lease Agreement
with Loggerhead Marinelife Center, Inc. for renovations at the Juno Beach Pier
Bait House
Page 32
3H-10 Amendment to agreement with Susan Narduli of
Narduli Studio for the Palm Beach County Convention Center Courtyard Public Art
project
Page 33
3H-11 Grant of Easement from the City of Boca Raton
to access the communications tower located north of Glades Road and west of the
Turnpike
Page 34
3H-12 Receive and file task order to contract with
Hedrick Brothers Construction Co., Inc. for the Main Detention Center East and
West Towers Video Visitation System project
OCTOBER 19, 2021
TABLE OF CONTENTS
CONSENT AGENDA
I. HOUSING AND ECONOMIC DEVELOPMENT
Page 35
3I-1 Engagement
letter with the Housing Finance Authority of Palm beach County, Florida and
Caler, Donten, Levine, Cohen, Porter & Veil, P.A. for audit services
Pages 35-36
3I-2 Receive
and file agreements with eleven agencies for various public services
Page 37
3I-3 Receive
and file agreement with the Center for Technology, Enterprise and Development,
Inc. for operational expenses for development and expansion of small businesses
and microenterprises
Page 38
3I-4 Receive
and file agreements with four municipalities for code enforcement services
Page 39
3I-5 Receive
and file agreement with Business Loan Fund of the Palm Beaches, Inc. for
technical assistance to small businesses
3I-6 Receive
and file Standard Forms and Certifications related to the CDBG, HOME and ESG
programs
Page 40
3I-7 Receive
and file documents for a Section 108 Loan to B&S Properties of WPB LLC
Page 41
3I-8 Receive
and file agreements with three municipalities for public improvements
Page 42
3I-9 Receive
and file agreements with three municipalities for public improvements
Page 43
3I-10 Receive and file funding agreement with the U.S. Department of
Housing and Urban Development for the CDBG Coronavirus Program
K. WATER UTILITIES
Page 44
3K-1 Amendment to contract with Hazen and Sawyer,
P.C. for the Secondary Clarifier and Effluent Filtration Improvements project
Page 45
3K-2 Change order to contract with Florida Design
Drilling Corporation for the Water Treatment Plant No. 11 High Service Pump
Station Electrical Building Improvements
OCTOBER 19, 2021
TABLE OF CONTENTS
CONSENT AGENDA
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 46
3L-1 Agreement with the State of Florida
Department of Environmental Protection for construction of the Palm Beach
Resilient Islands project
Page 47
3L-2 Agreement with the State of Florida
Department of Environmental Protection to restore Sawfish Island along the
Loxahatchee River
Page 48
3L-3 Amendments to the agreement with the State
of Florida, Florida Fish and Wildlife Conservation Commission for derelict vessel
removal
Page 49
3L-4 Amendment to agreement with the State of
Florida Department of Environmental Protection for the Singer Island Dune
Hurricane Irma Recovery project
3L-5 Receive and file amendment to agreement with
Florida Inland Navigation District for the Lake Worth Inlet Flood Shoal
Dredging Phase I
M. PARKS & RECREATION
Page 50
3M-1 Receive and file three Independent Contractor
Agreements
3M-2 Renewal
option extending the Interlocal Lease Agreement with Solid Waste Authority for
lease of land within Dyer Park
Page 51
3M-3 Amendment
to lease with the South Florida Water Management District for lease of land in
the West Delray Regional Park
Page 52
3M-4 Resolution
authorizing the County Administrator or designee to execute Standard Special Events
Rental Agreements for use of park special event areas
Q. CRIMINAL JUSTICE COMMISSION
Page 53
3Q-1 Grant agreement with the Legal Aid Society of
Palm Beach County to implement a Community ID Card Program
S. FIRE RESCUE
Page 54
3S-1 Donation
agreement with the Palm Beach County Sheriff’s Office for two boat engines
3S-2 Ratify the Collective Bargaining Agreement
with the Professional Firefighters/Paramedics of Palm Beach County, Local 2928,
IAFF, Inc. relating to District Chiefs
Page 55
3S-3 Ratify the Collective Bargaining Agreement
with the Professional Firefighters/Paramedics of Palm Beach County, Local 2928,
IAFF, Inc.
OCTOBER 19, 2021
TABLE OF CONTENTS
CONSENT AGENDA
U. INFORMATION SYSTEMS SERVICES
Page 55
3U-1 Receive and file task order with Surdex
Corporation for aerial imagery and orthophotography production
Page 56
3U-2 Receive and file interlocal agreement with
the Banyan Cay Community Development District for assignment of property data
and development of annual assessments
3U-3 Receive
and file agreements with AT&T for telecommunication services
X. PUBLIC SAFETY
Page 57
3X-1 Receive and file Memorandum of Agreement
with the City of Miami for the Urban Area Security Initiative to complete
emergency management planning projects
Page 58
3X-2 Receive and file amendment to contract with
the Florida Council Against Sexual Violence for sexual assault recovery
services
Z. RISK MANAGEMENT
Pages 59-60
3Z-1 Renewal of the Administrative Services Only
Agreement with Cigna Health and Life Insurance Company
AA.
PALM TRAN
Page 60
3AA-1 Resolution approving amendment to agreement
with the Florida Commission for the Transportation Disadvantaged increasing the
ambulatory and wheelchair rates for the Trip & Equipment Grant program
CC. SHERIFF
Page 61
3CC-1 Receive and file modification to agreement with
the Florida Division of Emergency Management extending the grant period
DD. INTERNAL AUDIT
Page 62
3DD-1 Appointments to the Internal Audit Committee
OCTOBER 19, 2021
TABLE OF CONTENTS
CONSENT AGENDA
EE. OFFICE OF EQUAL OPPORTUNITY
Page 63
3EE-1 Ratify the Mayor’s signature on three cooperative agreements with
the US Department of Housing and Urban Development
Pages 64-65
3EE-2 Contracts with eight agencies for the Handicap
Accessibility and Awareness Grant program
SPECIAL PRESENTATIONS
Page 66
4A) Recognition of Service for Denise Marie
Nieman
4B) COVID-19 Update by Dr. Alonso and County
Staff
PUBLIC HEARINGS – 9:30 A.M.
A. ENGINEERING & PUBLIC WORKS
Page 67
5A-1 Resolution
abandoning the plat and public interest in the plat of Palm Beach Park of
Commerce P.I.P.D. – Plat 22
5A-2 Resolution
abandoning public interest in all of the utility easements lying within Tract
A, Woolbright Office Center – MUPD
B. PUBLIC SAFETY
Page 68
5B-1 Issuance
of three Special Secondary Service Certificates of Public Convenience and
Necessity to Hatzalah of Palm Beach County, Inc.
OCTOBER 19, 2021
TABLE OF CONTENTS
REGULAR AGENDA
A. AIRPORTS
Page 69
6A-1 Contract
with Hypower, Inc. for the Hold Positions and Runway Guard Light System at Palm
Beach International Airport
Page 70
6A-2 Contract
with Ranger Construction Industries, Inc. for the Vehicle Service Road
Relocation at Palm Beach International Airport
Page 71
6A-3 Contract
with Ranger Construction Industries, Inc. for the Runway and Taxiway
Rehabilitation at Palm Beach County Glades Airport
Page 72
6A-4 Amendment
to contract with ERMS Aviation LLC for Operation and Maintenance of Baggage
Handling Systems
Page 73
6A-5 Aeronautical
Development Site Lease Agreement with Ferrovial Vertiports Florida LLC
B.
FACILITIES DEVELOPMENT AND OPERATIONS
Page 74
6B-1 Amendment to agreement with Transit Village,
LLC for the sale of a county-owned parcel at the southeast corner of Banyan
Boulevard and Clearwater Drive
C.
OFFICE OF EQUAL OPPORTUNITY
Page 75
6C-1 Ordinance amending the Palm Beach County Code
for Housing and Place of Public Accommodation
D.
HOUSING AND ECONOMIC DEVELOPMENT
Page 76
6D-1 Resolution approving the issuance of Housing
Finance Authority Multifamily Housing Revenue Bonds for Christian Manor
Page 77
6D-2 Application of Tuscan Gardens of Delray Beach
Properties, LLC for issuance of the County’s tax-exempt or taxable revenue
refunding bonds
E.
COMMUNITY SERVICES
Page 78
6E-1 Contract with Hanley Center Foundation, Inc.
for provision of recovery education and support services for individuals and
families impacted by opioid and substance use disorder
OCTOBER 19, 2021
TABLE OF CONTENTS
REGULAR AGENDA
F.
PUBLIC SAFETY
Page 79
6F-1 Contracts with two agencies for adult
reentry services
G.
PLANNING, ZONING AND BUILDING
Page 80
6G-1 Direction to develop a building safety
evaluation program for certain building types within Palm Beach County
BOARD
APPOINTMENTS (Page 81)
STAFF COMMENTS (Page 82)
COMMISSIONER COMMENTS (Pages 83-84)
ADJOURNMENT (Page 85)
OCTOBER 19, 2021
B. CLERK
OF THE CIRCUIT COURT & COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting
Date Meeting Type
June 10 22,
2021 Workshop
June 24, 2021 Zoning
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve:
Change Order No. 1 to the contract with MJC Land Development (MJC) dated
September 1, 2020 (R2020-1251) for a time extension of 47 days for Lyons Road
from south of the Lake Worth Drainage District L-38 Canal to West Atlantic
Avenue (Project). SUMMARY: Per PPM
CW-F-050, the time extension in Change Order No. 1 exceeds staff approval, and
requires approval by the Board of County Commissioners. Approval of Change
Order No. 1 will allow a time extension of 47 days to MJC, pursuant to the
Florida Department of Transportation Specification 8-7.3.2, for Florida Power
and Light (FP&L) to relocate existing power poles on Lyons Road and Farmers
Road. This utility work is detailed in the plans, but was not completed by
FP&L prior to issuing the Notice to Proceed. MJC took every measure to
minimize the impact of the utility work by adjusting their schedule and
continuing construction on other areas of the Project. The Affirmative
Procurement Initiative selected for this contract on March 4, 2020 by the Goal
Setting Committee is a 20% minimum mandatory Small Business Enterprise (SBE)
participation. MJC committed to 20.61% SBE participation for this contract.
Their SBE participation for Change Order No. 1 is 0%. The cumulative SBE
participation for this Project, including this Change Order, is 0%. MJC expects
to meet their SBE participation toward the end of the Project. District 5
(YBH)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
2. Staff recommends motion to adopt: forty-five resolutions to initiate eminent domain proceedings by declaring the acquisition of properties designated as parcels 101, 102, 103, and 104 as right-of-way easements, parcel 218 as an embankment easement, parcels 201, 202, 203, 204, 205, 206, 207, 208, 209, 210, 211, 212, 213, 214, 215, 216, 217, 219, 221, 222, 223, 225, 226, 229, 230, 231, 232, 233, 234, 235, 236, 237, 238, 239, 240, 241, 243, 244, 246, 247, 248, 249, and 250 as permanent easements, and parcels 301, 305, 321, 330, 331, 332, 343, 345, and 350 as temporary construction easements necessary for the construction of roadway improvements on Royal Palm Beach Boulevard from the M Canal to south of Orange Boulevard (Project). SUMMARY: Adoption of these resolutions will initiate eminent domain proceedings pursuant to Chapters 73, 74, 127, and Section 337.27(1), Florida Statutes, as amended, against 57 parcels having a total appraised value of $1,004,430. To date, the property owners have not accepted the offers to purchase made by Palm Beach County and attempts to negotiate the purchases have been unsuccessful. The parcels are necessary for the reconstruction of Royal Palm Beach Boulevard from a two lane undivided roadway to a five lane undivided roadway. The Project also includes the installation of drainage, shoulders/bike lanes, and sidewalks. Eminent domain proceedings are necessary to acquire the parcels at this time in order to expedite construction of the Project. This project is scheduled for FY22 at a budgeted amount of $6 million. This Project is included in the Five Year Road Program. District 6 (DO)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
3. Staff recommends
motion to:
A) adopt a resolution to approve a Stipulation of Parties
(SOP) with the Florida Department of Transportation (FDOT), the CSX
Transportation Inc. (CSXT), and the Avenir Community Development District (CDD)
for the closure of Youth Camp Road/Halpatiokee Road railroad-highway grade
crossing, FDOT Crossing Number 628094S, and the opening of the future extension
of Coconut Boulevard railroad-highway grade crossing, FDOT Crossing Number to
be determined (TBD); and
B) approve the SOP with the FDOT, CSXT and CDD for the
closure of Youth Camp Road/Halpatiokee Road railroad-highway grade crossing,
FDOT Crossing Number 628094S, and the opening of the future extension of
Coconut Boulevard railroad-highway grade crossing, FDOT Crossing Number TBD.
SUMMARY: Adoption of the resolution and
approval of the SOP with the FDOT, the CSXT, and the CDD are for the closure of
Youth Camp Road/Halpatiokee Road railroad-highway grade crossing, FDOT Crossing
Number 628094S (Youth Camp Road Crossing), and the opening of the future
extension of Coconut Boulevard railroad-highway grade crossing, FDOT Crossing
Number TBD (Coconut Boulevard Crossing). The CDD is proposing the extension of
Coconut Boulevard from the Northlake Boulevard intersection north to the
Beeline Highway through their Avenir development, and the new Coconut Boulevard
Crossing is required for the new road. Palm Beach County is the license holder
of the crossing agreement with CSXT that allows Youth Camp Road to cross the
railroad tracks at grade. CSXT currently maintains a railroad-highway grade
crossing on Youth Camp Road. CSXT, at the CDD's expense, will close the Youth
Camp Road Crossing and will provide all necessary labor and materials to
install a railroad-highway grade crossing surface at the Coconut Boulevard
Crossing. Closure of the Youth Camp Road Crossing will occur concurrently with
the opening of the Coconut Boulevard Crossing. The Youth Camp Road Crossing
shall not be closed until the Coconut Boulevard Crossing is open to the public
and alternative access to Youth Camp Road/Halpatiokee Road has been provided
via a paved access road and bridge over the C-18 Canal at CDD’s expense. The
paved access road must be completed prior to the opening of the new Coconut
Boulevard Crossing and the access road shall not be on CSXT property. District
1 (YBH)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
4. Staff recommends
motion to approve: a
contract with Ranger Construction Industries, Inc. (Ranger) in the amount of
$17,999,999 for the construction of Seminole Pratt Whitney Road from Orange
Boulevard to south of Northlake Boulevard and Seminole Pratt Whitney Road and
Northlake Boulevard Intersection Improvements (Project). SUMMARY: Approval of this contract will authorize the
construction services necessary to widen and reconstruct the roadway, install
water utilities, drainage, bike lanes and sidewalks for the Project. The
Affirmative Procurement Initiative selected for this contract on March 4, 2020
by the Goal Setting Committee is a 20% minimum mandatory Small Business
Enterprise (SBE) participation. The awarding of this contract was protested twice.
Ranger was the lowest responsive bidder remaining after the protest period that
agreed to an extension of the execution deadline for the contract. Ranger
agreed to 20.2% SBE participation. Ranger
is a Palm Beach County based company. The contract time for the Project
is 900 calendar days. This Project is
included in the Five-Year Road Program. District 6 (YBH)
5. Staff recommends motion to approve: the settlement agreement of $294,177 for property designated as parcel 101 for fee simple road right-of-way and as parcel 301 for a temporary construction easement, necessary for the construction of intersection improvements at West Linton Boulevard and South Military Trail (Project). SUMMARY: Approval of the negotiated amount will allow Palm Beach County (County) to acquire parcel 101, a fee simple road right-of-way, and parcel 301, a temporary construction easement needed to construct the Project. The Project will construct a northbound right turn lane on South Military Trail and includes resurfacing, the installation of drainage infrastructure, sidewalks, and an updated traffic signal at the intersection of West Linton Boulevard and South Military Trail. An appraisal was obtained with a fair market value of $195,194. The property owner’s original counter-offer was $481,749, inclusive of business damages, attorney’s fees and expert costs. The Engineering Department and the County Attorney’s Office negotiated a purchase by deed in the amount of $294,177 inclusive of the property owner’s attorney fees, engineering fees, and appraisal costs. This amount breaks down to the owner accepting $249,500 and professional fees of $44,677. It was determined that the County would have to use the condemnation process in order to obtain the property free and clear of certain encumbrances. After fees and costs are subtracted, the purchase represents approximately a 28% increase over the appraised amount. This negotiated settlement will minimize the expenses of condemnation including fees and costs. This project is programmed for construction in FY21 and FY22 with a budgeted amount of $2.7 million. This action is necessary to expedite construction of the Project, which is included in the Five Year Road Program. District 4 (DO)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: the
appointments of two new members to the Community Action Advisory Board:
|
Seat No. |
Appointment |
Seat Requirement |
Term Ending |
Nominated By |
|
13 |
Cynthia Ridley |
Representative of the Low Income
Sector |
9/30/24 |
Democratically Selected in Delray
Beach |
|
14 |
Aundra Lowe |
Representative of the Low Income
Sector |
9/30/24 |
Democratically Selected in Lake Worth |
SUMMARY: The total
membership for the Community Action Advisory Board (CAAB) shall be no more than
15 at-large members, comprised of one-third elected public officials or their
representatives, one-third private sector members recommended by the CAAB and
one-third low-income representatives selected by a democratic process in the
target neighborhoods served, per Resolution No. R2014-0588, as amended by
R2018-0372. Members will fully participate in the planning, implementation, and
evaluation of the Community Services Block Grant program to serve low-income
communities. The appointments meet applicable guidelines and requirements
outlined in the resolution. The diversity count for the 5 seats that are
currently filled is African-American: 4 (80%), and Caucasian: 1 (20%). The
gender ratio (female: male) is 4:1. Ms. Ridley and Mr. Lowe are
African-American. Staff conducts targeted outreach in an effort to proffer
candidates for appointments that maintain a diverse composition of the board. (Community Action Program) Countywide
(HH)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to approve: Amendment
No. 002 to Standard Agreement No. IA021-9500 (R2021-0229) for the Older Americans Act
(OAA) with the Area Agency on Aging of Palm Beach/Treasure Coast, Inc. (AAA),
for the period January 1, 2021 through December 31, 2021, to add new language
and revise portions of the standard agreement, to provide in-home and
community-based services to seniors, with no change to the total grant amount
of $3,999,071.41. SUMMARY: Per the
Department of Elder Affairs, per Chapter 430, Florida Statutes, AAA is
designated to administer programs. Amendment No. 002 (CFDA No. 93.044) is
required by AAA and adds Paragraph 11.8 in accordance with the Governor’s
Executive Order 20-44, which requires executive agencies to submit a list of
entities named in statute with which a state agency must form a sole-source,
public-private agreement, or an entity that through contract or other agreement
with the State, annually receives 50% or more of their budget from the State or
from a combination of state and federal funds. Any entity that meets one or
both of the criteria listed must submit an annual report, including the most
recent IRS Form 990, detailing the total compensation for the entity’s
executive leadership teams within 30 days of execution of this agreement. This
language does not apply to the County, as the County does not currently receive
more than 50% of its funding from state and federal grants, but if this ratio
changes, the language may apply. The revised 2021 OAA approved rates are also included in the amendment. No
additional County funding required. The Division of Senior and Veteran Services
(DSVS) is responsible for providing services north of Hypoluxo Road. The areas
of service include all of the districts, excluding District 3, 4, 5 and 7 south
of Hypoluxo Road. The Mae Volen Center, Inc. is responsible for providing
services in the areas south of Hypoluxo Road. (DSVS) Countywide except for
portions of Districts 3, 4, 5, & 7 south of Hypoluxo Road. (HH)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
motion to approve: the reappointment of two current members to the Palm Beach County HIV
Comprehensive AIDS Resources Emergency (CARE) Council:
|
Seat No. |
Reappointment |
Term Ending |
Nominated by |
|
6 |
Skyler King |
10/18/24 |
HIV Care Council |
|
10 |
Ashnika Ali |
10/18/24 |
HIV Care Council |
SUMMARY: The Palm
Beach County HIV CARE Council (HIV CARE Council) nomination process is an open
process with publicized criteria and legislatively defined conflict of interest
standards. Ms. King and Ms. Ali have successfully completed the HIV CARE
Council’s nomination process and the HIV CARE Council recommends the
reappointments. The total membership for the HIV CARE Council shall be no more
than 33 at-large members, per Resolution No. R2011-1560, as amended by
R2018-0015. Ms. Ali has disclosed that she is employed with Treasure Coast
Health Council, Inc. The agencies contract with the County for services. The
HIV CARE Council provides no regulation, oversight, management, or policy
setting recommendations regarding the subject contracts or transactions.
Disclosure of this contractual relationship at a duly noticed public meeting is
being provided in accordance with the provisions of Section 2-443, of the Palm
Beach County Code of Ethics. The diversity count for the 18 seats that are
currently filled is African-American: 8 (44%), Caucasian: 6 (34%) and
Hispanic-American: 4 (22%). The gender ratio (female: male) is 8:10. Ms. King
is African-American. Ms. Ali is Asian- American. Staff conducts targeted
outreach in an effort to proffer candidates for appointments that maintain a
diverse composition of the board. (Ryan White
Program) Countywide (HH)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
4. Staff recommends motion to approve:
A) the Homeless Resource Center (HRC) Contracts
for the Provision of Services with the below-listed agencies, for the two year
period October 1, 2021 through September 30, 2023, in an amount totaling
$8,594,024, of which $4,297,012 is budgeted for FY 2022, with an anticipated
annual allocation of $4,297,012 in FY 2023, contingent upon a budgetary
appropriation by the Board of County Commissioners (BCC) for the term of the
these contracts:
1. Gulfstream Goodwill Industries, Inc. (GGI),
for the provision of engagement, interim housing and rapid re-housing, and navigation
services to homeless individuals, in an amount not-to-exceed $4,600,488, of
which $2,300,244 is budgeted in FY 2022, with an anticipated annual allocation
of $2,300,244 in FY 2023;
2. Adopt-A-Family of the Palm Beaches, Inc.
(AAF), for the provision of engagement, interim housing and rapid re-housing,
and navigation services of homeless families in an amount not-to-exceed
$3,564,074, of which $1,782,037 is budgeted in FY 2022, with an anticipated
annual allocation of $1,782,037 in FY 2023; and
3. The Lord’s Place, Inc. (TLP), for the
provision of employment counseling services to homeless individuals and
families, in an amount not-to-exceed $429,462, of which $214,731 is budgeted in
FY 2022, with an anticipated annual allocation of $214,731 to be budgeted in FY
2023.
B) Amendment No. 1 to contract for Provision
of Services with GGI (R2020-1430), for the period November 15, 2021 through
November 14, 2023, to update the contract terms to include automatic renewals
for FY 2022 and FY 2023, to ensure continuation of services and shelter for
COVID-19 impacted individuals and families in the western communities, with no
change to the total contract amount of $1,795,701.
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
4. (Cont’d) SUMMARY: The contracted
agencies listed will provide a variety of supportive services to persons,
individuals and families experiencing homelessness, that include case management, navigation, employment counseling,
engagement, interim housing, rapid re-housing, and permanent supportive
housing. In FY 2020, GGI served 283 individuals, and expended 100% of the funds
on HRC operation, administration, and leasing expenses. GGI will serve
approximately 285 individuals under this contract. In FY 2020, AAF served 183
households (537 clients), and expended 100% of the funds on HRC operation,
administration, family reunification, leasing/utility expenses, mobilization,
and hotel and motel assistance services. AAF will serve approximately 185 households
under this contract. In FY 2020, TLP served 129 individual and assisted 26 of
the individuals in securing employment, as well as expending 89% of the funds
on job training/life skills, job placement services, and administrative
expenses. TLP will serve approximately 113 individuals under this contract. The reduction in the estimated number of
individuals served is due to the increase of cost per client from FY 2020 to FY
2022. The cost of personnel has increased, as well as housing costs, which in
turn increases the cost per client. Amendment No. 1 with GGI is necessary to
update the original contract terms to include language regarding automatic
renewal terms for FY 2022 and FY 2023. On June 2, 2020, the BCC approved two
County owned properties to provide for non-congregate sheltering in the western
communities, where the need for isolation of high-risk individuals and
households, due to the COVID-19 pandemic, was evident. GGI was selected to
operate both the Belle Glade Assessment Center and the Pahokee Non-Congregate
Sheltering sites, providing supportive housing for a maximum of 36 shelter beds
and 58 supportive housing beds. Though a full year of service has not occurred,
GGI is expected to serve up to 48 seniors or individuals, and 24 households per
year (a minimum of 96 persons annually). Services offered include on-site
supportive services, counseling, meal delivery, limited medical treatment, case
management, life skills, job placement, and interim and permanent housing
placement. Tyrina Pinkney is an employee of TLP and is a member of the Palm
Beach County HIV CARE Council. This board provides no regulation, oversight,
management, or policy-setting recommendations regarding the agency listed
above. Disclosure of this contractual relationship at a duly noticed public
meeting is being provided, in accordance with the provision of Section 2-443,
of the Palm Beach County Code of Ethics. (Human Services) Countywide (HH)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Staff recommends
motion to approve:
Subrecipient Agreements with the below-listed agencies, for the period October
1, 2021 through September 30, 2022, in an amount totaling $366,525 in Emergency
Solutions Grant (ESG) Program funds:
A) Adopt-A-Family of the Palm Beaches, Inc.
(AAF), in an amount not-to-exceed $181,098, to provide rapid re-housing
services to families experiencing homelessness;
B) Aid to Victims of Domestic Abuse, Inc.
(AVDA), in an amount not-to-exceed $125,000, to provide emergency shelter to
individuals fleeing domestic violence; and
C) YWCA of Palm Beach County, Inc. (YWCA), in
an amount not-to-exceed $60,427, to provide emergency shelter to individuals
fleeing domestic violence.
SUMMARY: On July 13, 2021, the Board of County Commissioners (BCC) approved the
Palm Beach County Action Plan for Fiscal Year 2021-2022, which allocated
$452,746 in ESG Program funds for nonprofit agencies to assist people experiencing
homelessness, or are at risk of homelessness, including those fleeing domestic
violence. These agreements will fund homeless services, including the operation
and maintenance of emergency shelters, and financial assistance to rapidly
re-house families. Activities include, case management, rental assistance,
food, maintenance, utility assistance, security, equipment, insurance, and
supplies for emergency shelters. In FY 2020, AAF served 48 family households,
and expended 100% of its ESG award. Under this new agreement, AAF is expected
to serve 35 family households in its rapid re-housing program. The reduction in
the estimated number of family households served is due to the increase of cost
per client from FY 2020 to FY 2022. The cost of personnel has increased, as
well as housing costs, which in turn increases the cost per client. In FY 2020,
AVDA served 83 individual and family households, and expended 100% of its ESG
award. Under this new agreement, AVDA is expected to serve 70 individual and
family households at its emergency shelters. The reduction in the estimated
number of family households served is due to the increase of cost per client
from FY 2020 to FY 2022. The cost of personnel has increased, as well as
housing costs, which in turn increases the cost per client. In FY 2020, YWCA
served 112 individual and family households, and expended 100% of its ESG
award. Under this new agreement, YWCA is expected to serve 75 individual and
family households at its emergency shelters. The reduction in the estimated
number of family households served is due to the increase of cost per client
from FY 2020 to FY 2022. The cost of
personnel has increased, as well as housing costs, which in turn increases the
cost per client. These federal ESG funds require a matching contribution, which
will be provided by the funded agencies. No County funding is required.
(Division of Human Services) Countywide (HH)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
6. Staff recommends
motion to approve: the agreements for Provision of Financial
Assistance with the below-listed agencies, for the two year period October 1,
2021 through September 30, 2023, in an amount totaling $12,483,384, of which
$6,241,692 is budgeted in FY 2022, with an anticipated annual allocation of
$6,241,692 in FY 2023, contingent upon a budgetary appropriation by the Board
of County Commissioners (BCC), for the term of these agreements:
A) American Association of Caregiving Youth, Inc. (AACY), for the provision
of behavioral health support services for caregiving youth, in an amount
not-to-exceed $74,000, of which $37,000 is budgeted in FY 2022, with an
anticipated annual allocation of $37,000 in FY 2023;
B) Boys Town South Florida, Inc. (BTSF), for the provision of behavioral
support services for children, youth, young adults, and their families, in an
amount not-to-exceed $799,802, of which $399,901 is budgeted in FY 2022, with
an anticipated annual allocation of $399,901 in FY 2023;
C) Center for Child Counseling, Inc. (CCC), for the provision of
community-based treatment and services to children, youth and young adults, in
an amount not-to-exceed $415,916, of which $207,958 is budgeted in FY 2022, with
an anticipated annual allocation of $207,958 in FY 2023;
D) Children’s Case Management Organization,
Inc. (CCMO), for the provision of behavioral health services to children,
youth, young adults, and kinship families, in an amount not-to-exceed $350,108,
of which $175,054 is budgeted in FY 2022, with an anticipated annual allocation
of $175,054 in FY 2023;
E) Drug Abuse Foundation of Palm Beach County,
Inc. (DAF), for the provision of intense residential treatment services to
residents, in an amount not-to-exceed $2,610,000, of which $1,305,000 is
budgeted in FY 2022, with an anticipated annual allocation of $1,305,000 in FY
2023;
F) Drug Abuse Treatment Association, Inc.
(DATA), for the provision of behavioral
health services to children and youth, in an amount not-to-exceed $510,000, of
which $255,000 is budgeted in FY 2022, with an anticipated annual allocation of
$255,000 in FY 2023;
G) For The Children, Inc. (FTC), for the
provision of community-based treatment and services to children and youth, in
an amount not-to-exceed $490,732, of which $245,366 is budgeted in FY 2022,
with an anticipated annual allocation of $245,366 in FY 2023;
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
6. (Cont’d)
H) Housing Partnership, Inc. (HP), for the
provision of behavioral health support services, including supportive housing,
to residents, in an amount not-to-exceed $822,550, of which $411,275 is
budgeted in FY 2022, with an anticipated annual allocation of $411,275 in FY 2023;
I) Jeff Industries, Inc. (JI), for the
provision of supportive employment services to low-income adults with severe
and persistent mental illness, in an amount not-to-exceed $330,000 over a
two-year period, of which $165,000 is budgeted in FY 2022, with an anticipated
annual allocation of $165,000 in FY 2023;
J) South County Mental Health Center, Inc.
(SCMHC), for the provision of behavioral health services to residents, in an
amount not-to-exceed $5,120,276, of which $2,560,138 is budgeted in FY 2022,
with an anticipated annual allocation of $2,560,138 in FY 2023; and
K) Wayside House, Inc. (WH), for the provision
of community-based treatment and services, in an amount not-to-exceed $960,000,
of which $480,000 is budgeted in FY 2022, with an anticipated annual allocation
of $480,000 in FY 2023.
SUMMARY: On August 17, 2021, the Board of County
Commissioners (BCC) approved funding allocations for the Financially Assisted
Agencies (FAA) Program. The agreements recommended in this item reflect dollar amounts
included in the FY 2022 budget. These agreements represent $6,241,692 of the total FAA funding
allocation of $13,365,991 in FY 2022. Services are provided to Palm
Beach County (PBC) residents. In FY 2020, AACY provided behavioral health
support services to 35 caregiving youth, and will serve approximately 37
caregiving youth under this agreement. In FY 2020, BTSF provided behavioral
health support services to 293 children, youth, young adults, and their
families in both care coordination and collaborative services, and will serve
approximately 110 children and young adults ages birth to 19 years old for care
coordination services, under this agreement. The reduction in the estimated
number of children, youth, young adults, and their families served is due to
the agency’s submitted changes to the scope of work. BTSF funding for FY 2020 was based on two
different programs. BTSF provided both the care coordination/case management
and fee for service with collaborative programs. For FY 2022, BTSF will provide the care
coordination/case management services program only. The funding for this
program under this new agreement has increased by $43,909. CCC is a new agency
that will provide community-based treatment and services to approximately 226
children, youth, and young adults. CCMO is administering a new program that
will provide behavioral health services to 45 kinship families, and 45
children, youth, and young adults under this agreement.
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
6. SUMMARY: (Cont’d) In FY 2020, DAF
provided intensive residential treatment services to 1,107 residents, and will
serve approximately 1,439 adolescents and adults under this agreement. In FY
2020, DATA provided behavioral health services to 250 children and youth, and
will serve approximately 250 children and youth under this agreement. In FY
2020, FTC provided community-based treatment and services to 50 children and
youth, and will serve approximately 49 children and young adults ages 12 to 18,
under this agreement. In FY 2020, HP provided behavioral health support
services to 2,832 clients and supportive housing to 73 clients, and will serve 1,267
clients for behavioral health services and 121 clients for supportive housing
services under this agreement. The reduction in the estimated number of clients
served is due to the increase of cost per client from FY 2020 to FY 2022. The cost of personnel has increased, which in
turn increases the cost per client. In FY 2020, JI provided supportive
employment services to 54 adults with chronic mental illness or co-occurring
disorders, and will serve approximately 60 adults with chronic mental illness
or co-occurring disorders under this agreement. In FY 2020, SCMHC provided
behavior health services, for four programs: mobile crisis/intake and
evaluation services 1,293 clients, psychiatric medial services served 1,132
clients, crisis stabilization unit – Delray served 282 clients, and crisis
stabilization unit – Belle Glade served 62 clients. In FY 2022, the mobile
crisis/intake and evaluation program will serve 1,313 clients, psychiatric
medical services will serve 1,200 clients, crisis stabilization unit – Delray
will serve 535 clients and crisis stabilization unit – Belle Glade will serve
185 clients under this agreement. The reduction in the estimated number of
clients served is due to the increase of staff salaries due to shifts in the
workforce. The cost of personnel has
increase, which in turn increases the cost per client. WH is a new agency that
will provide community-based treatment and services to 72 women. Dr. Constance
Siskowski, an employee of AACY is a member of the Citizen Advisory Committee on
Health & Human Services (CAC/HHS). Alton Taylor, an employee of DAF is a
member of the Public Safety Coordinating Council and Criminal Justice Mental
Health & Substance Use Council. These boards provide no regulation,
oversight, management, or policy-setting recommendations regarding the subject
contract or transaction. Disclosure of these contractual relationships at a
duly noticed public meeting is being provided in accordance with the provisions
of Section. 2-443, of the Palm Beach County Code of Ethics. (Financially
Assisted Agencies) Countywide (HH)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
7.
Staff recommends
motion to receive and file: the contract for Provision of Services with
The Homeless Coalition of Palm Beach County, Inc., for the period June 1, 2021
through January 31, 2022, in an amount not-to-exceed $50,000, to provide hotel
emergency shelter services to individuals and families who are homeless, at
imminent risk, or at-risk of homelessness due to COVID-19. SUMMARY: On April 2, 2020, the U.S. Department of
Housing and Urban Development (HUD) notified Palm Beach County of an Emergency
Solutions Grant Coronavirus (ESG-CV1) award for homeless assistance and
homelessness prevention activities to mitigate the impacts of COVID-19. On June
8, 2020, Palm Beach County received additional funding (ESG-CV2) to continue
the response to COVID-19. On June 1, 2021, the need for additional funding for
hotel emergency shelter services was identified. The contract period of June 1,
2021 through the grant end date of January 31, 2022 will allow for continued
services for those in need of emergency shelter services. This contract will
provide hotel assistance to approximately 23 families who are homeless,
or at-risk of homelessness due to the pandemic. Services
will include, but are not limited to, hotel shelter with kitchen facilities, if
possible, for up to four weeks, at a cost of up to $550 per week, but
not-to-exceed a total of $2,200 per family. Case management services will be
provided until the participant is placed into shelter or until permanent
housing is acquired. A referral from the Homeless Outreach Team (HOT TEAM) or
the Homeless Dispatcher is required. Program participants will be placed into
the Client Management Information System. The contract was executed by the County Administrator in accordance with
Agenda Item 6C-3, dated May 5, 2020, which delegated signature authority to the
County Administrator, or designee. In accordance with County PPM
CW-O-051, all delegated contracts, agreements, and grants must be submitted by
the initiating department as a receive and file agenda item. No County match
is required. (Division of
Human Services) Countywide (HH)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to receive and file: a Standard License Agreement for the period of
August 5, 2021 through August 4, 2024 with Ric L. Bradshaw, Sheriff of Palm
Beach County, Florida allowing the installation and maintenance of a small GPS
antenna on the roof of Airport Center Building 2, located at 2195 Southern
Blvd., West Palm Beach, FL 33406.
SUMMARY: In accordance with
County PPM CW-O-051, all delegated contracts, agreements and grants must be
submitted by the initiating Department as a receive and file agenda item. The standard agreement has been fully
executed on behalf of the Board of County Commissioners (Board) by the County
Administrator or designee, who in this case was the Director of the Facilities
Development and Operations Department. The Standard License Agreement was
approved in accordance with R2010-0333, as amended and approved by the Board on
October 1, 2013. This executed document is now being submitted to the Board to
receive and file. (FDO Admin) Countywide (MWJ)
2. Staff recommends
motion to approve: Amendment No. 5 to the continuing contract with
Robling Architecture Construction, Inc. (R2020-1690) establishing a Guaranteed
Maximum Price (GMP) in the amount of $627,827 for construction management
services for the Water Utilities Department Central Region Operations Center
(WUD CROC) Parking Lot project for a period of 180 calendar days from notice to
proceed. SUMMARY: On November 17,
2020, the Board of County Commissioners (Board) approved the continuing
contract with Robling Architecture Construction, Inc. (Construction Manager)
for construction management services for capital projects under $4,000,000.
Amendment No. 5 authorizes construction management at risk services for site
clearing, tree relocation, asphalt paving, site lighting and landscaping for
the WUD CROC parking lot. Currently, there is limited parking available for
county vehicles and the expansion of the parking lot will facilitate additional
staff and large WUD vehicles parking. The Construction Manager will have 180
calendar days from Notice to Proceed to substantially complete the project.
Liquidated damages for failure to achieve certification of substantial
completion within the contract time or approved time extension thereof are $80
per day. This continuing construction management contract was presented to the
Goal Setting Committee on December 4, 2019 and the Committee established
Affirmative Procurement Initiatives of a small business enterprise (SBE)
evaluation preference of ten points for the selection of the construction
manager and a mandatory 20% SBE subcontracting goal on the continuing contract.
SBE participation for this amendment is 26.51%. To date, the overall SBE
participation for the continuing contract is 52.96%. Robling Architecture Construction, Inc. is
not an SBE and is a Palm Beach County business. The funding source for this
work is from the Capital Improvements fund. (Capital Improvements Division) District
2 (LDC)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
3. Staff recommends
motion to receive and file: Change Order No. 27 to the contract with
James B. Pirtle Construction Company, Inc. d/b/a Pirtle Construction Company
(R2015-0852) in the amount of $55,678.93 for the Palm Beach Sheriff Office
(PBSO) Forensic Sciences & Technology Facility project with an increase to
the project duration of 29 calendar days. SUMMARY: On December 18, 2018,
the Board of County Commissioners (Board) approved Amendment No. 1 (R2018-2062)
to the contract with Pirtle Construction Company, Inc. in the amount of
$26,305,228 establishing a Guaranteed Maximum Price (GMP) for construction of
an approximately 87,000 square feet secure lab/office warehouse facility along
with a vehicle impound lot. Change Order No. 27 authorizes modifications to the
existing fire alarm and fire protection systems, at the request of the Fire
Rescue Department, to enhance detection, notification and coverage of the
systems. In accordance with Policies and Procedures Memoranda (PPM) CW-F-050, when
the cumulative value for additional work exceeds the greater of 5% or $250,000
of the original contract value (Threshold Amount); and/or time extensions to a
project totals or exceeds 120 days of the original project completion date,
then an agenda item notifying the Board of the item that puts the cumulative
value in the excess category must be presented as a receive and file. To date,
the cumulative value of additive change orders, including Change Order No. 27,
totals $301,480.05 with a cumulative time extensions value of 145 calendar
days. This agenda item is being submitted to notify the Board that Change Order
No. 27 puts the cumulative value of changes or additional work in excess of the
$250,000 Threshold Amount and the 120 days threshold established by PPM
CW-F-050. The Construction Manager was selected pursuant to the Small Business
Enterprise (SBE) ordinance in place at the time. The original SBE participation
on this project was 21.41%. There is no SBE participation for this change
order. To date, the overall SBE participation on this project is 21.94%. The CM
is not a Palm Beach County Business. This project is funded from the
Infrastructure Sales Tax fund. (Capital Improvements Division) District
2 (LDC)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to approve: an annual contract with the following contractors
for general minor construction services on an as-needed basis through February
10, 2025.
Contractor Status SBE or Non-SBE
A) D.W.
Recreation Services, Inc. Local S/WBE
B) Regal
Contractors, Inc. Non-Local Non-SBE
SUMMARY: On February 11, 2020, the Board of County Commissioners (Board) approved
the annual minor construction contract (R2020-0142 through R2020-0151). The
work consists of construction services associated with repairs, improvements
and renovations to County properties. The contractors now join the list of
twenty-five (25) already prequalified contractors for a total of 27
prequalified contractors with a contract expiration date of February 10, 2025.
The specific requirements of the work shall be determined by individual work
orders issued against this annual contract. These contracts are five year
indefinite-quantity contracts with a maximum cumulative value of $5,000,000.
Work is to be awarded as work orders on a lump-sum, competitively bid basis
across all prequalified contractors. Contractors are allowed to qualify at any
time and be added to this annual contract. Projects $100,000 and over are
advertised on the vendor self-service website while projects $200,000 and over
are also advertised in the newspaper. Projects under $100,000 are bid among the
pool of pre-qualified contractors (currently 27 have pre-qualified) and for
projects over $100,000, the bidding pool is expanded to include any additional
bidders responding to the specific project advertisement that submit a qualification
application at least ten days before the bid due date. This annual contract was
presented to the Goal Setting Committee on August 21, 2019. The Committee
applied the following three Affirmative Procurement Initiatives: 1) sheltered
market for projects under $100,000; or 2) a small business enterprise (SBE)
contractor will be given a price preference if its bid is within 10% of the
lowest non-small business bid on a single trade project over $100,000; or 3) a
mandatory 25% SBE subcontracting goal for a multi-trade project over $100,000.
Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE) participation
will be identified on each work order, and will be tracked cumulatively for all
work orders issued. Current cumulative S/M/WBE participation for all work
orders to-date under the minor annual contract is 85.84%. (Capital
Improvements) Countywide (LDC)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
5. Staff recommends
motion to approve: an annual contract with the following contractors
for low voltage services on an as-needed basis through August 16, 2026.
Contractor Status SBE or Non-SBE
A) Intranet Communications
Group, Inc. Local SBE
B) Miami Business
Telephones, Corp. Non-Local Non-SBE
SUMMARY: On August 17, 2021, the Board of County Commissioners (Board) approved
the annual low voltage contract. The work consists of low voltage services on
an as needed basis. The contractors now join the list of seven already
prequalified contractors for a total of nine prequalified contractors with a
contract expiration date of August 16, 2026. The specific requirements of the
work shall be determined by individual work orders issued against this annual
contract. These contracts are five year indefinite-quantity contracts with a
maximum cumulative value of $4,000,000 across all prequalified contractors.
Work is to be awarded as work orders on a lump-sum, competitively bid basis
across all prequalified contractors. Contractors are allowed to qualify at any
time and be added to this annual contract. Projects $100,000 and over are
advertised on the vendor self-service website while projects $200,000 and over
are also advertised in the newspaper. Projects under $100,000 are bid among the
pool of pre-qualified contractors (currently nine have pre-qualified) and for
projects over $100,000, the bidding pool is expanded to include any additional
bidders responding to the specific project advertisement that submit a
qualification application at least 10 days before the bid due date. The low
voltage annual contract was presented to the Goal Setting Committee on March
17, 2021 and the Committee established Affirmative Procurement Initiatives of a
Sheltered Market for projects under $100,000 or a Price Preference on projects
$100,000 or greater. Actual Small/Minority/ Women Owned Business Enterprise
participation will be identified on each work order, and will be tracked
cumulatively for all work orders issued. (Capital Improvements) Countywide
(LDC)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
6. Staff recommends
motion to approve: an annual contract with the following contractors
for asbestos and lead abatement services on an as-needed basis through October
18, 2026.
Contractor Status SBE or Non-SBE
A) Cross
Environmental Services, Inc. Non-Local Non-SBE
B) Decon
Environmental & Engineering, Inc. Non-Local Non-SBE
C) EE&G
Construction & Electrical, LLC Non-Local Non-SBE
D) Prism
Response, LLC Non-Local Non-SBE
E) Simpson
Environmental Services, LLC Non-Local Non-SBE
SUMMARY: The purpose of this annual contract is to pre-qualify contractors to
provide asbestos and lead abatement services. The work consists of all
materials, labor, supervision, equipment, supplies, fee, expertise, and
services necessary for asbestos and lead abatement services related to the
refurbishment, renewal and renovation in public buildings on an as needed
basis. The specific requirements of the work shall be determined by individual
work orders issued against this annual contract. These contracts are five year
indefinite-quantity contracts with a maximum cumulative value of $500,000
across all prequalified contractors. Work is to be awarded as work orders on a
lump-sum, competitively bid basis across all prequalified contractors. Contractors
are allowed to qualify at any time and be added to this annual contract.
Projects $100,000 and over are advertised on the vendor self-service website
while projects $200,000 and over are also advertised in the newspaper. Projects
under $100,000 are bid among the pool of pre-qualified contractors (currently
five have pre-qualified) and for projects over $100,000, the bidding pool is
expanded to include any additional bidders responding to the specific project
advertisement that submit a qualification application at least ten days before
the bid due date. The annual asbestos and lead abatement contract was presented
to the Goal Setting Committee on June 2, 2021 and the Committee established
Affirmative Procurement Initiatives of sheltered market for projects under
$100,000 or a Small Business Enterprise contractor will be given a price
preference if its bid is within 10% of the lowest non-small business bid.
Actual Small/Minority/Women Owned Business Enterprise participation will be
identified on each work order, and will be tracked cumulatively for all work
orders issued. (Capital Improvements) Countywide (LDC)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff recommends
motion to approve: a first amendment to Concessionaire Service
Agreement with Jupiter Outdoor Center, Inc. (JOC) for the continued operation
of a water sports and recreational rental equipment concession at Riverbend/Loxahatchee
River Battlefield Park: (i) extending the deadline to complete the
Minimum Capital Improvements; (ii) memorializing the increase in
Licensed Area and Guaranteed Annual Rent; (iii) extending the term to
November 16, 2026; and (iv) updating various standard County provisions.
SUMMARY: On October 16, 2018, the Board of County Commissioners (Board)
approved the Concessionaire Service Agreement (R2018-1686) (Agreement) with
Jupiter Outdoor Center, Inc. for a term of three years plus two five-year
extension options. The Annual Rent
consists of a Guaranteed Annual Rent (GAR), which increases 4% annually, and a
Commission Fee, which is 18% of the monthly gross sales. Pursuant to the Agreement, in the event that
the County acquired title to the kayak launch area from South Florida Water
Management District (SFWMD), the Concessionaire’s Licensed Area would increase
to include said area and the GAR would increase accordingly. The area was acquired by the County in April
2019 (R2019-0425) and the GAR was increased effective May 2019. In addition, JOC was to expend a minimum of
$300,000.00 in capital improvements to the Licensed Area prior to the upcoming
initial expiration date of November 16, 2021. JOC was unable to complete the
required Capital Improvements because the Town of Jupiter is requiring a master
plan of improvements to be filed by the County. The Parks and Recreation
Department (Parks) is currently working on finalizing the master plan for
submission to the Town of Jupiter. Based on past experience, once the master
plan is submitted to the Town of Jupiter for review, it is expected that the
review and approval process will take approximately six months. This first amendment:
(i) extends the deadline to complete the Minimum Capital Improvements to
Licensed Area within 24 months after approval of site plan by the Town of
Jupiter; (ii) memorializes the increase in the Licensed Area to include
the approximately + 1.04 acres of the kayak launch area acquired from
SFWMD and the adjustment of the GAR to account for the additional area; (iii)
extends the term for five years, from November 17, 2021 through November 16,
2026 pursuant to the first option to extend; and (iv) updates
Non-Discrimination and Insurance provisions and adds E-verify – Employment
Eligibility and Counterparts provisions
All other terms of the Agreement will remain in full force and
effect. Parks will continue to have
administrative responsibility for this agreement. (Property & Real Estate Management) District
1 (HJF)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
8. Staff recommends
motion to approve: a contract with Poseidon Dredge & Marine, Inc.
(Contractor), for the Ocean Inlet Park Marina Replacement project, Phase 1A, in
the amount of $2,960,582 for a period of 365 calendar days from notice to
proceed. SUMMARY: Due to deteriorating
conditions of the marina bulkhead wall (seawall) and fixed concrete dock, a
multi-phased replacement plan has been developed. The phasing breakdown
consists of Phases 1A, 1B, and 2. The portion of the project being requested at
this time is limited to the implementation of Phase 1A, as phases 1B and 2 will
each be funded and constructed separately. Work included in phase 1A consists
of, but is not limited to the demolition and full removal of the existing
seawall, concrete dock, finger docks, mooring pilings, boatlifts, hand railing,
ramps, steps, water, electrical services, and a limited amount of concrete
paving. The new construction work includes the construction and installation of
approximately 585 linear feet (LF) of new seawall (in two areas), including
wall caps, a fixed concrete dock with boatlifts, a small floating “Day Dock,”
ADA ramps to both docks, concrete paving to tie into existing walkways, hand
railings, electrical and water services to docks. The Contractor will have 365
calendar days from Notice to Proceed to substantially complete the project. Liquidated
damages for failure to achieve certification of substantial completion within
the contract time or approved time extension thereof are $300 per day. This
project was first competitively advertised
on January 5, 2021 and was cancelled on March 12, 2021, due to six of
the seven bids received being deemed non-responsive to the Equal Business
Opportunity (EBO) Ordinance requirements, with the remaining bid exceeding
available funding. On March 18, 2021,
Poseidon Dredge & Marine, Inc. filed a protest. Per Section 2-55(a) of the
County’s Purchasing Code, the County’s protest procedure is applicable only
when a recommended award is made therefore, in account of the solicitation
having been cancelled, on March 18, 2021 the Purchasing Department denied the
protest. The project was rebid and once
again, competitively advertised, on May 9, 2021 in accordance with the Palm
Beach County Purchasing Code and pursuant to the requirements of the EBO
Ordinance. This project was presented to the Goal Setting Committee on December
16, 2020 and the Committee established an Affirmative Procurement Initiative of
a mandatory minimum of 10% Small Business Enterprise (SBE) subcontracting goal.
The Contractor is a certified SBE and has committed to 92.67% SBE participation
on this contract. The Contractor is a Palm Beach County business. The
funding sources for this project are from a combination of a Florida Inland
Navigation District Waterway’s Assistance Program grant, Florida Boating
Improvement Program funds, residual Waterfront Bond funding and Infrastructure
Sales Tax funds. (Capital Improvements Division) District 4 (LDC)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
9. Staff recommends
motion to approve: a first amendment
to Concessionaire Lease Agreement with Loggerhead Marinelife Center, Inc., a
Florida not for profit corporation: (i) extending the deadline to
complete approximately $88,000 in renovations at the Juno Beach Pier Bait House
located at Juno Beach Park for 24 months from the date of execution of this
first amendment; and (ii) updating standard County provisions. SUMMARY: In 2014, the Board of County
Commissioners (Board) approved a Concessionaire Service Agreement (R2014-0359)
with Loggerhead Marinelife Center, Inc. (Loggerhead). Loggerhead was chosen
subsequent to an issuance of a Request For Proposal (RFP). Said agreement expired on March 31,
2019. In accordance with PPM CW-L-023,
in lieu of issuing a new RFP, on March 12, 2019, the Board approved a new
Concessionaire Lease Agreement (R2019-0376) (Agreement) with Loggerhead for a
term of five years plus two five-year extension options. The Agreement includes a provision that
Loggerhead will receive 18 months of rent abatement in exchange for performing
approximately $88,000 in renovations to the Juno Beach Pier Bait House. Loggerhead was unable to complete the
renovations within the required 12 months of issuance of the permit as it was
discovered that other capital repairs to the building are required (roof,
exterior siding and fire/intrusion alarm) which are the responsibility of the
County. Loggerhead currently has a
contractor on site performing the Juno Beach Pier Bait House renovations and
the building expansion in Loggerhead Park. Staff has determined that there
would be a cost saving to the County by having Loggerhead complete the
additional repairs to the bait house utilizing their own contractor. On August
17, 2021, the Board approved an agreement (R2021-1112) with Loggerhead to fund
in an amount not to exceed $150,000 the replacement of the roof, siding and
alarm panel. Due to the delay caused by this unforeseen issue, additional time
is now required to complete the original proposed renovation by Loggerhead.
This first amendment provides an additional 24 months after execution of this first
amendment to complete the approximate $88,000 in renovations; updates the
provision about park closures to include pandemics and updates standard County
provisions. All other terms of the agreement
will remain in full force and effect. Parks and Recreation Department will
continue to have administrative responsibility for this agreement. (Property & Real Estate Management) District
1 (HJF)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
10. Staff recommends
motion to approve: a sixth amendment to the Agreement (R2017-1895) for
Art Services for the Palm Beach County Convention Center Courtyard Public Art
Project (Agreement) with Susan Narduli of Narduli Studio (Artist) to
retroactively extend the Agreement for an additional 185 days to January 31,
2022. SUMMARY: On December 19, 2017,
the Board approved the Agreement in the amount of $454,000 for the design,
permitting, fabrication and installation of “Light Play” sculptural screens for
the Palm Beach County Convention Center Courtyard. The following table reflects the contract
history.
|
Contract |
Resolution No. |
BCC Approval |
Agreement /
Amendment Amount |
Agreement /
Amendment Duration |
|
Original |
R2017-1895 |
12/19/17 |
$454,000 |
155 days |
|
Amendment #1 |
R2018-0255 |
3/13/18 |
Add $330,600 |
Add 275 days |
|
Amendment #2 |
R2018-1991 |
12/18/18 |
Deduct $4,625 |
Add 456 days |
|
Amendment #3 |
R2019-1759 |
11/19/19 |
$0 |
Add 397 days |
|
Amendment #4 |
R2020-1866 |
12/15/20 |
Add $15,200 |
Add 90 days |
|
Amendment #5 |
R2021-0334 |
03/09/21 |
$0 |
Add 122 days |
The project is now substantially complete, available
for occupancy and use, and already reserved for approaching and future
events. However, certain screen panels
and gates remain in need of repairs or replacement due to a combination of
damage incurred during shipping as well as initial craftsmanship. Whereas the fifth
amendment established a July 30, 2021 date for project closeout, an extension
to January 31, 2022 is now necessary to achieve that milestone. All repairs and
replacements are anticipated to be complete by November 30, 2021 and at no
consequence to scheduled events. The Artist remains committed to see the
project to a high-quality completion and at no additional cost to the County.
Funding for the Courtyard art project is from the $68M Rev Bond AC2/Convention
Center Parking Garage. (FDO
ADMIN) District 7/Countywide (MWJ)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
11. Staff recommends
motion to:
A) approve a Grant of Easement from the City of Boca Raton to allow County ingress
and egress across a portion of Golf Course Road to support the County’s access
to the communications tower which is under construction located north of Glades
Road, west of the Turnpike; and
B) delegate authority to the County Administrator or designee,
which in this case shall be the Director of Facilities, Development and
Operations, to execute any future modifications of the easement set forth in
this agenda item.
SUMMARY: On October 20, 2020, the Board of County Commissioners (Board) approved
an Interlocal Agreement (R2020-1608), as amended by the first amendment to
Interlocal Agreement (R2021-1391)
approved on September 28, 2021 with the City of Boca Raton (City) for the County
to fund, design, construct, manage and maintain a 400’ self-supported public
safety radio tower and associated improvements on land owned by City. The
Interlocal Agreement included as an exhibit, an Access and Management Easement
that provides the County access to the City’s land in order for the County to
operate, maintain and repair the tower for the duration of the Interlocal
Agreement. In order to clear up a legal
access issue across a portion of Club House Road, the City is granting an easement
in favor of the County and the public. The easement supports the County’s
access to the tower site and allows public access to the Wedgewood Estates subdivision
located north of the easement area. The Lake Worth Drainage District (LWDD) has
executed a Joinder and Consent to this Grant of Easement as the easement is
subject to the restrictions and easement interests granted by the City to the
LWDD. This agenda item authorizes the County Administrator or designee, which
in this case shall be the Director of Facilities, Development and Operations,
to execute any future modifications of the easement set forth in this agenda
item which have been determined by the County Attorney’s Office as being
materially consistent with the principles of the Interlocal Agreement as
originally approved by the Board. (PREM) Countywide/District 5 (HJF)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
12. Staff recommends
motion to:
A) authorize the Clerk and
Comptroller to assign a unique resolution number to the emergency contract with
Hedrick Brothers Construction Co., Inc. (Hedrick) for construction management
(CM) services for the Main Detention Center (MDC) East and West Towers Video
Visitation System (VVS) (the Emergency Contract) recognizing the contract as
authorized by the Board for implementation of all future work
authorizations;
B) receive and file an emergency Task
Order No. 1 with Hedrick Brothers Construction Co., Inc. for preconstruction
services for the Main Detention Center (MDC) East and West Towers Video
Visitation System (VVS) project in the amount of $48,838; and
C) approve Amendment No. 1 to the Emergency Contract
with Hedrick establishing a Guaranteed Maximum Price in the amount of
$607,637.98 for the Palm Beach County Sheriff’s Office (PBSO) VVS East and West
Tower project for a period of 60 days from notice to proceed.
SUMMARY: This project
consists of the installation at the East and West Towers of the MDC of
infrastructure for 45 Video Visitation System (VVS) units that are being
supplied by the County. The Construction Manager is providing conduit, cable,
and Soffi-Steel system for each of the units. Additionally, this work includes
the installation of steel mounting plates and setting the VVS units on the
plates. The provision of additional VVS units will provide additional capacity
to accommodate remote visitation and professional consultations to the inmate
population, a critical service due to the social distancing requirements
resulting from the COVID19 pandemic. The Construction Manager will have 60
calendar days from Notice to Proceed to substantially complete the project.
Liquidated damages for failure to achieve certification of substantial
completion within the contract time or approved time extension thereof are $120
per day. This project is as an emergency contract in accordance with Palm Beach
County Purchasing Code 2-54 and County PPM CW-L-008. The Director of the
Facilities Development and Operations Department (FD&O) executed this
emergency CM contract and Task Order No. 1 for required preconstruction
services under its construction authority pursuant to the Purchasing Code
Section 2-53(f). Pursuant to section
2-80.22 of the Equal Business Opportunity (EBO) Ordinance and the County PPM
CW-O-043, this project is exempt from the EBO requirements as a federally
funded emergency contract. Hedrick Brothers Construction Co., Inc. is a Palm
Beach County Business. The funding
source for this project is the CARES Act Relief fund. (Capital Improvements
Division) District 2 (LDC)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT
1. Staff recommends
motion to approve: an Engagement Letter for audit services between
the Housing Finance Authority of Palm Beach County, Florida, and Caler, Donten,
Levine, Cohen, Porter & Veil, P.A. (Caler, P.A.). SUMMARY: The
Housing Finance Authority of Palm Beach County, Florida (Authority) was
established by the Board of County Commissioners (BCC) in 1979 in accordance
with Part IV, Chapter 159, Florida Statutes.
Section 2-189 of the Palm Beach County Code of Ordinances requires that
all contracts of the Authority for the purchase of goods and services in excess
of $10,000 shall be approved by the BCC.
The Engagement Letter sets forth the terms under which Caler, P.A., will
provide audit services to the Authority beginning with an audit of the Fiscal
Year ended September 30, 2021. Caler,
P.A., was selected by the Authority to provide audit services pursuant to a
Request for Proposals process on October 12, 2018 (RFP). The RFP provided for an initial three-year
contract term, which has been completed, and up to two successive two-year
renewals. The Engagement Letter was approved by the Authority on August 13,
2021, subject to BCC approval. Countywide
(DB)
2. Staff recommends
motion to receive and file: eleven agreements under the Fiscal Year
2021-2022 Community Development Block Grant (CDBG) Program:
A)
Aid to Victims of Domestic
Abuse, Inc. in the amount of $25,907 for transitional housing and supportive
services;
B) The Children’s Place at Home Safe, Inc. in the amount of $18,796 for specialized and enhanced therapeutic care for abused teens;
C) The Coalition for Independent Living Options,
Inc. in the amount of $23,367 for prepared meals to disabled
individuals;
D) Healthy Mothers/Healthy Babies Coalition of
Palm Beach County, Inc. in the amount of $11,176 for assistance to uninsured low income pregnant
women and their families in order to access health care, to secure payer
sources and other services for prenatal care;
E) Legal Aid Society of Palm Beach County, Inc. in the amount of $58,621 for fair housing education, outreach, advocacy and enforcement
activities;
F) Place of Hope, Inc. in the amount of $16,763 for housing and case management
services to abused children;
G) Redlands Christian Migrant Association, Inc. in the amount of $15,239 for child care and development services in the Glades area;
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
2. (Cont’d)
H) Seagull Industries for the Disabled, Inc. in the amount of $30,783 for vocational training and supervision for disabled adults;
I) Sickle Cell Foundation of Palm Beach County,
Inc. in the amount of $18,795 for comprehensive case
management services;
J) Urban League of Palm Beach County, Inc. in the amount of $19,811 for foreclosure mitigation counseling, homebuyer
education classes, and pre-purchase homebuyer counseling services; and
K) Vita Nova, Inc. in the amount of $14,731 for
supportive housing and life skills training for youths who have aged out of
foster care.
SUMMARY: The 11 agreements have been executed on behalf of the Board of County
Commissioners (BCC) by the Director of the Department of Housing and Economic
Development in accordance with Resolution R2021-0948 as approved by the BCC on
July 13, 2021. Agencies have been
notified that the public service selections will be conducted via a competitive
process for FY 2022-2023. On July 13, 2021, via Agenda Item 6C-1, the BCC
approved the Palm Beach County Action Plan for Fiscal Year 2021-2022, which
included $253,989 in CDBG funds allocated to 11 non-profit agencies to provide
various public services. Employees from two agencies that were
awarded CDBG funds serve on a County-related advisory group. Kimberly Rommel-Enright, an employee of the
Legal Aid Society of Palm Beach County, Inc., serves on the HIV CARE Council, a
County Advisory Board. Patrick J.
Franklin, an employee of the Urban League of Palm Beach County, Inc., serves on the Infrastructure Surtax
Independent Citizen Oversight Committee and the Housing Finance Authority. These boards provide no regulatory oversight,
management, or policy-setting recommendations regarding their agency contracts. Disclosure of these contractual relationships
at a duly noticed public meeting is being provided in accordance with the
provisions of Sect. 2-443, of the Palm Beach County Code of Ethics. In accordance with County PPM CW-O-051, all
delegated contracts, agreements and grants must be submitted by the initiating
Department as a receive and file agenda item. These are Federal CDBG
funds which require no local match.
Countywide (HJF)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
3. Staff recommends
motion to receive and file: an agreement
with the Center for Technology, Enterprise and Development, Inc. (TED Center)
for $250,000 under the Fiscal Year 2021-2022 Community Development Block
Grant (CDBG) Program. SUMMARY:
The document has been executed on
behalf of the BCC by the Director of the Department of Housing and Economic
Development in accordance with Agenda Item 6C-1 as approved by the BCC on July 13, 2021. The agreement with TED
Center provides $250,000 in Fiscal Year
2021-2022 CDBG funds to assist with operational expenses for the
development and expansion of small businesses and microenterprises (defined as
“commercial enterprises” that have five or fewer employees). The TED Center is
required to create a minimum of 17 full-time equivalent jobs countywide, with a
minimum of 4 of the newly created jobs being held by persons residing in the
Glades area. Additionally, at least 51%
of the jobs must be held by, or made available to, Low and Moderate Income
persons who must reside in the Palm Beach County CDBG jurisdiction during the
term of the Agreement. The TED Center, a non-profit organization, is a business
incubator with associated programs and services designed to improve the
viability and strength of microenterprises and small businesses. In accordance with County PPM CW-O-051, all
delegated contracts, agreements and grants must be submitted by the initiating
department as a receive and file agenda item. The TED Center is
currently on target to meet 2019/2020 Contract deliverables. These
are Federal CDBG funds which do not require a local match. Countywide
(DB)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
4. Staff recommends
motion to receive and file: the following agreements for code enforcement services funded under
the Fiscal Year 2020/2021 and Fiscal
Year 2021/2022 Community Development Block Grant (CDBG) Programs:
A) Agreement with the City of Belle Glade for $205,342
B) Agreement with the City of Pahokee for $52,014
C) Agreement with the City of South Bay for $36,290; and
D)
Agreement with the City of
Riviera Beach for $537,297.
SUMMARY: The documents have been executed
on behalf of the BCC by the Director of the Department of Housing and Economic
Development in accordance with Agenda Item 6C-1, as approved by the BCC on July 13, 2021. The agreement with the
City of Belle Glade provides $205,342 in FY 2021/2022 CDBG funds toward the
salary and benefits of three full-time Code Compliance Officers plus vehicle
and computer related expenses. The agreement with the City of Pahokee provides
$52,014 in FY 2021/2022 CDBG funds toward the salary and benefits of one
full-time Code Compliance Officer. The agreement
with the City of South Bay provides $36,290 in FY 2021/2022 CDBG funds toward
the salary of one full-time Code Compliance Officer. The agreement with the City of Riviera Beach
extends over a two-year period and provides $537,297 in CDBG funds from FY
2020/21 ($340,334) and FY 2021/2022 ($196,963) toward the salaries, benefits
and related electronic equipment of four full-time Code Enforcement Officers,
one part time Code Enforcement Officer and one Field Supervisor. In accordance with County PPM CW-O-051, all
delegated contracts, agreements and grants must be submitted by the initiating
Department as a receive and file agenda item. These are Federal CDBG funds which do not require a local match. Districts 6 & 7 (HJF)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
5. Staff recommends
motion to receive and file: an agreement
with the Business Loan Fund of the Palm Beaches, Inc. d/b/a Center for
Enterprise Opportunity (CEO) for $80,000 under the Fiscal Year 2021-2022 Community
Development Block Grant (CDBG) Program.
SUMMARY: The document has been executed on behalf of the BCC by the Director of the Department of
Housing and Economic Development in accordance with Agenda Item 6C-1 as approved by the BCC on July 13, 2021. The
Agreement with CEO provides $80,000 in
Fiscal Year 2021-2022 CDBG funds to provide technical assistance and
business support services to small businesses and persons developing small
businesses. CEO is required to create a
minimum of 5.5 full-time equivalent jobs countywide, conduct 4 business plan
training seminars, close 4 credit builder loans/microloans and provide business
and financial counseling to no fewer than 40 unduplicated clients. Additionally, at least 51% of the jobs must
be held by, or made available to, Low and Moderate Income Persons who must
reside in the Palm Beach County CDBG jurisdiction during the term of the
Agreement. In accordance with County PPM
CW-O-051, all delegated contracts, agreements and grants must be submitted by
the initiating department as a receive and file agenda item. These are Federal CDBG funds which do not
require a local match. Countywide
(DB)
6. Staff recommends
motion to receive and file: the
following documents:
A)
Standard Form SF-424 and
Certifications for the FY 2021-2022 Community Development Block Grant Program
(CDBG) in the amount of $6,872,842;
B)
Standard Form SF-424 and
Certification for the FY 2021-2022 HOME Investment Partnership Program (HOME)
in the amount of $2,419,225; and
C)
Standard Form SF-424 and
Certification for the FY 2021-2022 Emergency Solutions Grant Program (ESG) in
the amount of $570,536.
SUMMARY: The
documents were executed on behalf of the BCC by the Director of the Department
of Housing and Economic Development (HED) under authority delegated by
R2021-0948 on July 13, 2021 to the County Administrator or designee. In accordance with County PPM CW-O-051, all
contracts, agreements and grants signed by delegated authority must be
submitted by the initiating Department as a receive and file agenda item. The ESG required local match ($570,536)
will be provided by the four ESG-funded agencies, the Department of Community
Services, and HED. The HOME required
local match ($514,086) will be provided from the State Housing Initiatives
Partnership Program. CDBG funds require
no local match. Countywide
(HJF)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
7. Staff recommends
motion to receive and file: the following
documents for a $306,434 Section 108 Loan to B&S Properties of WPB LLC:
A) an Intercreditor and Subordination Agreement, dated July 6, 2021;
B) a first amendment to Section 108 Loan Agreement, dated July 6, 2021;
C) a Collateral Security Mortgage Modification Agreement, dated July 6,
2021; and
D) a Reaffirmation of Guaranty Agreement, dated July 6, 2021.
SUMMARY: The documents have been executed on behalf of the Board of County
Commissioners (BCC) by the County Administrator or Designee in accordance with
Resolution R2009-0725. In 2020, a
$306,434 Section 108 Loan was made to B&S Properties of WPB LLC under the
Housing and Urban Development Section 108 Loan program. The Borrower operates a
car repair shop, which specializes in the diagnosing and servicing of foreign
luxury vehicles. In 2021, the borrower
asked to refinance a portion of his collateral for the Section 108 loan. The
company’s headquarters is located at 13617 43rd Road N, West Palm
Beach, FL 33411; and all auto repair services occur at the company’s facility
located at 8446 Belvedere Road, Building A-1, West Palm Beach FL 33411. The
Borrower is expected to create nine full time equivalent jobs over five years. In
accordance with County PPM CW-O-051, all delegated contracts, agreements and
grants must be submitted by HED as a receive and file agenda item within ninety
days upon receipt of original executed and recorded Agreements and supporting
documents from borrower’s counsel. These
are Federal funds which require no local match. District 2 (DB)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
8. Staff recommends
motion to receive and file: the
following three agreements funded under Fiscal Year 2021/2022 Community
Development Block Grant (CDBG) Program:
A) Agreement with the City of Greenacres in the
amount of $184,369 for the construction of drainage improvements;
B) Agreement with the Town of Lake Park in the
amount of $95,655 for the installation of playground improvements at Lake Shore
Park;
C) Agreement with the City of Lake Worth Beach in
the amount of $274,506 for park improvements at Memorial Park.
SUMMARY: The
documents have been executed on behalf of the BCC by the Director of the
Department of Housing and Economic Development in accordance with Agenda Item
6C-1 (R2021-0948), as approved by the BCC on July 13, 2021. The agreement with the City of Greenacres will
provide CDBG funds to continue Phase 8 of improvements to the Original Section Drainage project, North
of Biscayne Drive and South of 10th Avenue North. The agreement with the Town of Lake Park will
provide CDBG funds for park improvements and the installation of a new
playground at Lake Shore Park. The agreement with the Town of Lake Park
includes funds from grant years FY 2020/2021 ($49,767) and FY 2021/2022
($45,888) for a combined total of $95,655.
The agreement with the City of Lake Worth Beach will provide CDBG funds
for the installation of improvements, new park equipment and amenities to
Memorial Park. These are Federal CDBG
funds which do not require a local match.
Districts 2, 3 & 7 (HJF)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
9. Staff recommends
motion to receive and file: the
following agreements funded under Fiscal Year 2018/2019 as amended, and Fiscal
Year 2020/2021 Community Development Block Grant (CDBG) Program:
A) Agreement with the City of Riviera Beach in
the amount of $100,000 for the development of an Urban Agricultural Farm;
B) Agreement with the City of Riviera Beach in
the amount of $118,000 for the installation of high-speed internet/Wi-Fi access
and connectivity to five of the City’s Public Parks; and
C) Agreement with the City of Belle Glade in the
amount of $36,375 for repairs and improvements at the Lawrence E. Will Museum.
SUMMARY: The
documents have been executed on behalf of the BCC by the Director of the
Department of Housing and Economic Development in accordance with Agenda Item
5C-5 (R2018-1061) as approved by the BCC on July 10, 2018, as amended and
Agenda Item 6D-1 (R2020-0926), as approved by the BCC on July 14, 2020. The agreement
with the City of Riviera Beach will provide CDBG funds for the development of
an Urban Farm to cultivate agricultural organic foods and provide funds for one
supervisor to oversee development and daily activities. The agreement with the
City of Riviera Beach will provide CDBG funds for installation of high-speed
internet/Wi-Fi access and connectivity for a period of three years, to five
Public Parks: Cunningham Park, Dan Calloway Park, Farrington Park, Sadie McCray
Park and Goodman Park within the City of Riviera Beach. The agreement with the
City of Belle Glade will provide CDBG funds for roof repairs, new waterlines
and/or interior improvements at the Lawrence E. Will Museum. These are Federal CDBG funds which do not
require a local match. Districts
6 & 7 (HJF)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
10. Staff recommends
motion to receive and file:
A)
Standard Form SF-424 and
Certifications for the Community Development Block Grant Coronavirus (CDBG-CV)
Program increased from $3,935,468 to $9,322,419; and
B)
Funding Approval/Agreement
with the U.S. Department of Housing and Urban Development (HUD) for the
Community Development Block Coronavirus (CDBG-CV) Program increased from
$3,935,468 to $9,322,419.
SUMMARY: The
Standard Form SF 424 and grant agreement were executed on behalf of the Board
of County Commissioners (BCC) by the Director of the Department of Housing and
Economic Development in accordance with Agenda Item 6D-3, approved by the BCC
on May 18, 2021. The submission of
Standard Form SF-424 is required by HUD to complete the County’s submission for
the receipt of Federal CDBG funds. The grant agreement constitutes the County’s
contract with HUD for $9,322,419 of CDBG-CV funding. On April 2, 2020, HUD notified Palm Beach
County of the award of $3,935,468 CDBG-CV to respond to the Coronavirus (COVID-19)
pandemic. A funding agreement (R2020-1459) between HUD and Palm Beach County
for this funding amount ($3,935,468) was executed. On September 11, 2020, HUD notified Palm
Beach County of a second allocation of CDBG-CV in the amount of
$5,368,951. HUD now requires that the
two allocations be combined and a single Standard Form SF 424 and a single
funding agreement be executed for the combined total of $9,322,419. In accordance with County PPM CW-O-051, all
contracts, agreements, and grants signed by delegated authority must be
submitted by the initiating Department as a receive and file agenda item. These are Federal CDBG-CV grant funds which
require no local match. Countywide
(HJF)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to approve: Amendment No. 1 to the Contract for
Consulting/Professional Services Southern Region Water Reclamation Facility
(SRWRF) Engineering Services for Secondary Clarifier and Effluent Filtration
Improvements Engineering Services (Contract) with Hazen and Sawyer, P.C.,
(Consultant) to extend the term of the Contract for an additional 730 calendar
days and for a total amount of $758,942. SUMMARY: On December 19, 2017, the Board
of County Commissioners (BCC) approved the Palm Beach County Water Utilities
Department (PBCWUD) Contract (R2017-1912) with Consultant to provide
engineering services during the design, permitting, bidding, and construction
phases for the Secondary Clarifier and Effluent Filtration Improvements (Project) at SRWRF. Amendment No. 1 will extend the term
of the Contract to accommodate the revised construction schedule of the Project
resulting from operational constraints identified during design. This
Contract was procured under the requirements of the 2002 Small Business
Enterprise (SBE) Ordinance (R2002-0064) prior to the adoption of the new Equal
Business Ordinance on October 16, 2018. The SBE participation goal established
under the 2002 SBE Ordinance was 15% overall participation. The Contract provides for 21% SBE
participation. Amendment No. 1 includes
18.97% SBE participation. The cumulative SBE participation including Amendment
No. 1 is 27.19%. The Consultant is headquartered in New York, New York, but
maintains an office in Palm Beach County from which the majority of the work
will be performed. The Project is
included in the PBCWUD FY22 budget. (PBCWUD
Project No. 17-022) District 5 (MJ)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
2. Staff recommends
motion to approve: Change Order (CO) No. 4 with Florida Design Drilling
Corporation (FDD) for the Water Treatment Plant No. 11 (WTP11) High Service
Pump Station Electrical Building Improvements (Project) in the amount of $61,493.81 and for an additional 180
calendar days of project time extension. SUMMARY: On September 10, 2019, the Board
of County Commissioners (BCC) approved the Palm Beach County Water Utilities
(PBCWUD) Contract for the WTP11 High Service Pump Station Electrical
Building Improvements Project
(R2019-1372) in the amount of $3,590,000.00. The Contract provides for
construction of a new flood-resilient high service pump station electrical
building and the installation of process analyzers to improve monitoring and
control of the water treatment process at WTP11. CO No. 4 provides for
modifications to the fire alarm and fire suppression systems, settlement of a
delay claim, and a credit for thermographic survey of the electrical equipment
that was removed from the Contract. CO
No. 4 will increase the Contract by $61,493.81 and extend the Contract time by
180 days. CO No. 4 exceeds the
approval limits in County PPM CW-F-050 and requires BCC approval. This Contract was procured under the
requirements of the Equal Business Opportunity Ordinance. On May 1, 2019, the Goal Setting Committee
applied an Affirmative Procurement Initiative of a minimum mandatory 20% Small
Business Enterprise (SBE) subcontracting goal. The contract with FDD provides
for 47.6% SBE participation, which includes 1.06% M/WBE, 0.76% MBE (H), and
0.3% WBE. CO No. 4 includes 47.21% SBE
participation, which includes 1.03% MBE, 1.03% MBE (H). The cumulative SBE participation including CO
No. 4 is 45.71%, which includes 1.09% M/WBE participation, 0.72% MBE (H), and
0.36% WBE. FDD is a Palm Beach
County based company. The
Project is included in the PBCWUD FY22 budget. (PBCWUD Project No. 18-005) District
6 (MJ)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to:
A)
approve State of Florida
Department of Environmental Protection (FDEP) Standard Grant Agreement No.
R2224 (Agreement) for an amount
not to exceed $299,971.80 providing for construction of the Palm Beach
Resilient Islands Project (Project) beginning upon agreement execution and
expiring June 30, 2022;
B)
approve a budget amendment
in the Environmental Enhancement non-specific fund for $299,972 to recognize
the revenue from the FDEP Agreement No. R2224; and
C)
authorize the County Administrator or designee to sign all
future time extensions, task assignments, certifications, and other forms
associated with the Agreement, and any necessary minor amendments that do not
substantially change the scope of work, terms, or conditions of the Agreement.
SUMMARY: The
Agreement reimburses the County up to $299,971.80 to restore and stabilize an
eroded mangrove island within the Town of Palm Beach. The Agreement does not require a match and
there is no cost to the County. The Agreement contains an indemnification
provision that differs from that adopted for use by the County under PPM
CW-F-049. In accordance with PPM CW-F-049, the Risk Management Department and
the County Attorney’s Office have reviewed the terms and agreed to the
deviations, taking into consideration the amount of the grant award and the
nature of the state’s granting process, and the non-waiver of sovereign
immunity beyond the statutory caps of 768.28, Florida Statutes. Districts 2
& 7 (SS)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
2. Staff recommends
motion to:
A)
approve State of Florida
Department of Environmental Protection (FDEP) Standard Grant Agreement No.
LPA0238 (Agreement) through the Loxahatchee River Preservation Initiative
(LRPI) for an amount not to
exceed $370,185.30 to restore Sawfish Island along the Loxahatchee River
(Project), commencing upon execution and expiring March 31, 2023;
B)
approve budget amendment in
the Manatee Protection Fund for $370,186 to recognize the revenue from the FDEP
Agreement; and
C)
authorize the County Administrator or designee to sign all
future time extensions, task assignments, certifications, and other forms associated
with the Agreement, and any necessary minor amendments that do not
substantially change the scope of work, terms, or conditions of the Agreement.
SUMMARY: The FDEP Agreement will provide
$370,185.30 in funding for the Project on a reimbursement basis. The Project
proposes to remove invasive exotic vegetation and excavate two wetland basins
to improve historic hydrologic connections.
Construction costs are estimated at $1,504,950. The FDEP funding will provide
approximately 25% of the total construction costs. The remaining 75% of the costs will be
covered by County funds, (28%), and Florida Inland Navigation District Grant,
(47%), No. PB-20-211 (R2021-0361). The Agreement contains an indemnification
and termination provision that differs from that adopted for use by the County
under PPM CW-F-049. In accordance with PPM CW-F-049, the Risk Management
Department and the County Attorney’s Office have reviewed the terms and agreed
to the deviations, taking into consideration the County’s need to conduct the
construction, County’s current performance of such work and liability for its
acts, and the non-waiver of sovereign immunity beyond the statutory caps of Section
768.28, Florida Statutes. District 1 (SS)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
3. Staff recommends
motion to receive and file:
A) Amendment No. A1 to the State of Florida, Florida Fish and Wildlife
Conservation Commission (FWC) Agreement No. 21002 (Agreement), for derelict
vessel removal, in order to extend the Agreement termination from July 16, 2021
to August 30, 2021; and
B) Amendment No. A2 to the State of Florida, FWC Agreement in order to increase
the compensation amount from $54,698 to $66,948 and extend the Agreement
termination from August 30, 2021 to November 1, 2021.
SUMMARY: On June 8, 2021, the Board of County Commissioners (BCC) approved the
receive and file for the Agreement (R2021-0760). Amendment No. A1 extended the termination
date to allow for more time to remove one of the derelict vessels that was
located in very shallow water and had failed to be removed after several
attempts. Amendment No. A2 increases the compensation amount of the Agreement
and again extends the termination date after it was discovered that the hull of
derelict vessel was embedded with concrete rubble and required larger equipment
to remove it. On July 7, 2020, the BCC
approved the Resolution (R2020-0781) to authorize the County Administrator or
designee to sign all future FWC derelict vessel removal grant applications and
agreements. In accordance with County
PPM CW-O-051, all delegated contracts/agreements/grants must be submitted by
the initiating Department as a receive and file agenda item. Districts 1,
4 & 7 (SS)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
4. Staff recommends
motion to approve:
A)
Amendment
No. 3 to the State of Florida Department of Environmental Protection (FDEP)
Standard Grant Agreement No. 19PB17 (Agreement), for the Singer Island Dune
Hurricane Irma Recovery Project (Project), providing an additional $486,422.92
for design and construction, and extending the Agreement termination from
December 5, 2021 to December 5, 2022; and
B) a budget amendment of $486,423 in the Beach Improvement Fund to
recognize the revenue award from FDEP.
SUMMARY: On
August 20, 2019, the Board of County Commissioners approved the Agreement
(R2019-1180), originally providing up to $221,346 for design and construction
of the Project. The Agreement was subsequently modified by Change Order No. 1
(R2020-1255), Amendment No. 1, and Amendment No. 2 to rebalance the task
amounts, extend the Agreement termination, and remove the Federal share,
respectively. Amendment No. 3 provides an additional $486,422 that FDEP has
available from the original Hurricane Irma legislative supplemental
appropriation to cover the remainder of design and construction costs of the
Project, which was constructed during winter 2019/2020. The additional 50% County cost share of $486,422 has already been
fulfilled. District 1 (SS)
5. Staff recommends
motion to receive and file: Project Agreement Amendment to Florida Inland
Navigation District (FIND) Project Agreement No. PB-19-207 (Agreement) for the
Lake Worth Inlet Flood Shoal Dredging Phase I (Project) to extend the
completion date to September 30, 2022. SUMMARY: On March 12, 2019, the
Board of County Commissioners (Board) approved submittal of a Waterways
Assistance Program (WAP) Grant Application to the Florida Inland Navigation
District (R2019-0328) to fund up to $140,000 for the Project and authorized the
County Administrator or designee to sign all future time extensions and minor
amendments associated with the Agreement. On February 11, 2020, the Board
approved FIND Project Agreement No. PB-19-207 (R2020-0168). Project Agreement
Amendment No. PB-19-207 extends the Project completion date for a 12-month
period to be completed by September 30, 2022, and submit all required
payment reimbursement information by November 15, 2022. In
accordance with County PPM CW-O-051, all delegated contracts/agreements/grants
must be submitted by the initiating Department as a receive and file agenda
item. There is no cost to
the County. Districts 1
& 7 (SS)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: the following three executed Independent
Contractor Agreements:
A)
Shelly M Janssen, Youth
Dance Instructor at West Boynton Recreation Center, for the period of August
24, 2021 through October 14, 2021 in an amount not to exceed $5,712;
B)
Gold Coast Gymnastics, Inc,
Toddler Gymnastics Instructor at West Boynton Recreation Center, for the period
of August 26, 2021 through October 14, 2021 in an amount not to exceed $1,356;
and
C)
Modern Bujutsu Karate
Florida, Inc, Martial Arts Instructor at West Boynton Recreation Center, for
the period of August 23, 2021 through October 20, 2021 in an amount not to
exceed $2,363.
SUMMARY: These Independent Contractor Agreements have
been fully executed on behalf of the Board of County Commissioners (BCC) by the
Director of the Parks and Recreation Department in accordance with Resolution
94-422, amended by Resolutions 2002-2103, 2007-0409, 2012-0168, 2017-0822 and
2021-2049. The Department is now
submitting these agreements in accordance with County PPM CW-O-051, which
requires all delegated agreements to be submitted by the initiating Department
to the BCC as a receive and file agenda item. District 3 (AH)
2. Staff recommends
motion to approve: the first
renewal option to extend the term of the Interlocal Lease Agreement (R97-637D) dated
May 20, 1997, with Solid Waste Authority for the continued lease of
approximately 448 acres of land within
Dyer Park from May 20, 2022 through May 19, 2047, at an annual rental
rate of $10. SUMMARY: Dyer Park was
constructed in 1997 by the Solid Waste Authority (SWA) on the former Dyer
Landfill site and is currently leased to the Parks and Recreation
Department. On May 20, 1997, the Board
approved the Interlocal Lease Agreement for a term of 25 years, with 3
extension options for a period of 25 years each under the same terms and
conditions as the original lease. The
current term is set to expire May 19, 2022.
Notification to the SWA that the County wishes to exercise this option
to renew must be completed at least six months, but not more than nine months
prior to the May 19, 2022 expiration date. This first renewal option will
extend the term of the Interlocal Lease Agreement from May 20, 2022 through May
19, 2047. The rent will remain at $10 annually. All other terms and conditions
of the Agreement shall remain in full force and effect. Parks and Recreation
Department will continue to have administrative responsibility for this
Agreement. District 7 (AH)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
3. Staff recommends
motion to approve: Amendment
No. 02 to Lease No. LS060854 between the South Florida Water Management
District (District) and Palm Beach County for the 313-acre West Delray Regional
Park property located west of State Road 7 and north of West Atlantic Avenue. SUMMARY: On February 28, 2006, the County entered into
a seven-year lease agreement (R2006-0382) with the District for District-owned
property known as the Palm Beach Downs property. The initial lease commenced on
the date of execution and ran until 2013 and was automatically extended for
additional one-year terms until January 1, 2021. On November 17, 2020 the
County executed Amendment No. 01 (R2020-1732) approving a one year time
extension until January 1, 2022 allowing for additional time for the County and
District to enter into a long-term lease. Amendment No. 2 authorizes a ten year
lease extension until January 1, 2032 under the same terms and condition as the
2006 lease agreement with two new provisions: 1) County must not apply or allow
application of fertilizer or soil amendment on the property, including
biosolids, residuals and septage; and
2) a requirement for the County to update the Management Plan within 180 days
of the effective date of the lease extension.
Extending our lease with the District for an additional 10-year period
provides sufficient time to justify additional site improvements to the
property by the County. District 5 (AH)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
4. Staff recommends
motion to:
A)
adopt a resolution
authorizing the County Administrator or designee to execute a Standard Special
Events Rental Agreement and minor amendments to the Agreement for use of park
special event areas; and
B)
delegate authority to the
County Administrator or designee which shall be the Director or Assistant
Director of the Parks and Recreation Department, to execute Standard Special
Events Area Rental Agreements and Amendments.
SUMMARY: The
Palm Beach County's Park and Recreation Department’s Special Events Section
assists users in obtaining the necessary permits to hold a special event in
County Parks. The County’s special event
areas are very marketable to individuals, local organizations, promoters, and
charities. Events may qualify as a special
event if the activity involves one or more of the following: fundraising; advertising
as open to the public; collecting an admission fee; ticket exchange or
donation; sales of alcohol, food, merchandise, or other items; band,
amplifiers, DJ or PA system. In most
cases, a special event will be processed using the existing special event
permit. However, with larger multi-day events that involve greater logistics
coordination and includes national brands or labels (i.e.: Garlic Festival,
Seafood Festival, Holiday Lights for Hope, etc.), its best to utilize a
contractual agreement. Additionally,
staff have found that many of the larger event organizers have requested and
prefer a contractual agreement for use of the park site. The special events
area rental agreement specifically identifies the responsibilities and
expectations of the renter and holds the renter accountable for damages,
personal injury, misrepresentation, payment of fees and charges, insurance
coverage, and compliance with County ordinances and park rules and
regulations. Due to the expected number
of agreements and the timeframe necessary to bring matters before the BCC,
staff is recommending that the BCC approve a resolution, which delegates
authority to the County Administrator or designee to execute special events
area rental agreements and minor amendments. Countywide (AH)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to:
A)
approve a Grant Agreement
with the Legal Aid Society of Palm Beach County (Legal Aid) for the period of
October 19, 2021 through October 18, 2022 in the amount of $75,000 to continue
the implementation of its Community ID Card Program; and
B) authorize the County Administrator or designee to
execute any amendments relating to this agreement on behalf of the Palm Beach
County Board of County Commissioners (BCC), after approval of legal sufficiency
by the County Attorney’s Office and within budgeted allocations.
SUMMARY: On August 17,
2021, the BCC directed staff to allocate $75,000 in the fiscal year 2021/22
budget to fund the Community Identification (ID) Card Program administered by
Legal Aid. This will be a one-time grant award. The ID Card Program is designed
to be largely self-sustaining through the $20 fees charged and funding from
other municipalities and non-profit agencies across Palm Beach County. Legal Aid will provide the County with
semi-annual reports, due every six-months, detailing program performance and
the use of grant funds provided under this agreement. Legal Aid will also
collaborate with the Palm Beach County Sheriff’s Office to incorporate best
practices. No County matching funds are required. Countywide (JW)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends
motion to approve: a Donation
Agreement with the Palm Beach County Sheriff’s Office, providing for two boat engines,
to Palm Beach County Fire Rescue. SUMMARY: The Sheriff’s Office currently
owns two Mercury Verado Boat Engines which have been classified as surplus,
obsolete or which the continued use would be uneconomical or inefficient. The
Sheriff has agreed to donate these two
Engines to Palm Beach County Fire Rescue as follows: Mercury Verado CXL
Boat Engine (serial #2B417191) and Mercury Verado XL Boat Engine (serial
#2B416943). Countywide (SB)
2. Staff recommends
motion to approve and ratify: the Collective Bargaining Agreement between Palm Beach
County and Professional Firefighters/Paramedics of Palm Beach County, Local
2928, IAFF, Inc., relating to the District Chiefs in the Supervisory Bargaining
Unit, for the period October 1, 2021 through
September 30, 2024, to be implemented as if ratified on October 5,
2021. SUMMARY: On February 5, 2019, the Board approved a Collective
Bargaining Agreement (CBA) with the Professional Firefighters/Paramedics of
Palm Beach County, Local 2928, IAFF, Inc., relating to the District Chiefs in
the Supervisory Bargaining Unit (R2019-0235) for the period
October 1, 2018 through September 30, 2021. The
County has continued to operate under the terms and conditions of the prior CBA
pending ratification of this new CBA. This new
agreement was ratified by the Union membership as reflected in the Letter of
Union Ratification. The three-year cumulative cost of this agreement is
estimated to be $215,898 (representing a 9% increase in annual personnel services
costs) over the expired CBA, and includes across‑the‑board salary
increases as follows:
FY 2022 Effective upon ratification 3%
FY 2023 Effective the pay period which includes
October 1, 2022 3%
FY 2024 Effective the pay period which includes
October 1, 2023 3%
Funding for
fiscal year 2022 can be accommodated in the approved FY 2022 budget. The
major elements of this agreement are included in Attachment 3 to this agenda
item. Countywide (SB)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE (Cont’d)
3. Staff recommends
motion to approve and ratify: the Collective Bargaining Agreement between
Palm Beach County and Professional Firefighters/Paramedics of Palm Beach
County, Local 2928, IAFF, Inc., for the period October 1, 2021
through September 30, 2024, only with respect to the intent that it
applies to the main bargaining unit certified by PERC (PERC RA-84-008), and not
with respect to the Battalion Chief’s Supervisory Bargaining Unit certified by
PERC (PERC RA-93-004) to be implemented as if ratified on October 5, 2021. SUMMARY:
On February 5, 2019, the Board approved a Collective
Bargaining Agreement (CBA) with the Professional Firefighters/Paramedics of Palm
Beach County, Local 2928, IAFF, Inc. (R2019‑0234) for the period
October 1, 2018 through September 30, 2021. The
County has continued to operate under the terms and conditions of the prior CBA
pending ratification of this new CBA. This new
agreement was ratified by the Union membership of the Main Bargaining Unit;
however, the ratification vote by the Battalion Chief’s Bargaining Unit failed,
as reflected in the Letter of Union Ratification. Therefore, this new CBA shall
apply to the Main Bargaining Unit only and not the Battalion Chief’s Bargaining
Unit. The three-year cumulative cost of this agreement is estimated to be $29.9
million (representing a 9% increase in annual personnel services costs) over
the expired CBA, and includes across‑the‑board salary increases as
follows:
FY 2022 Effective the pay
period which includes date of ratification 3%
FY 2023 Effective the pay
period which includes October 1, 2022 3%
FY 2024 Effective the pay
period which includes October 1, 2023 3%
Funding for fiscal year 2022 can be accommodated in the approved
FY 2022 budget. The major elements of this agreement are included in
Attachment 3 to this agenda item. Countywide (SB)
U. INFORMATION
SYSTEMS SERVICES
1. Staff recommends
motion to receive and file: fully executed Task Order #5 to Contract
R2017-0762 with Surdex Corporation in the amount of $90,900 for the acquisition
of 2022 aerial imagery and orthophotography production of Palm Beach County. SUMMARY:
On June 6, 2017 the Board of County Commissioners approved the contract
with Surdex Corporation (R2017-0762) to provide professional/ consultation services for
Geospatial Services including planimetric mapping, digital
orthophotography, GPS Survey, LIDAR processing and other tasks in support of
the County’s Geographic Information System on a task order basis. The contract
delegates authority for approval of task orders of less than $100,000. Task Order #5, which was approved via the
delegated authority, is for the aerial acquisition and orthophotography
production during 2022. The total costs of the project will be paid over two
years and split equally between the Property Appraiser and Palm Beach County.
The SBE goal for this contract is 10%. Task Order #5 includes 10%
participation. Current cumulative SBE
participation including Task Order #5 is 9.99%.
Countywide (DB)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES (Cont’d)
2. Staff recommends
motion to receive and file: a fully executed standard interlocal agreement for
Assignment of Property Data and Development of Annual Assessments for Palm
Beach County Non-Ad Valorem Districts between the Banyan Cay Community
Development District and Palm Beach County. SUMMARY: Section 197.3632, Florida Statutes, establishes
a uniform method for levy collection, and enforcement of non-ad valorem
assessments imposed by counties, municipalities, and special districts. These
assessments are calculated on a unit basis rather than on property value and
are used to pay for an improvement or service to the property such as drainage,
lighting, paving or fire hydrants. Information
Systems Services (ISS) has historically assisted special districts and
municipalities in the final preparation of their assessment rolls. On June 23, 2015, the Board of County
Commissioners approved fees associated with these services and delegated
authority to ISS to execute interlocal agreements with municipalities and
special taxing districts. Countywide (DB)
3. Staff recommends
motion to receive and file: the following two fully executed agreements:
A)
Addendum to the AT&T Incumbent
Local Exchange Carrier (ILEC) Intrastate Pricing Schedule to allow for a 12
month extension of the AT&T Business Local Calling telecommunications
services; and
B)
Amendment to Service
Agreement for Extension of Service Agreement Term for the AT&T Switched
Ethernet Service and Teleport Communications of America LLC (TCAL) for 36
months.
SUMMARY: The
agreements have been fully executed on behalf of the Board of County
Commissioners (BCC) by the County Administrator and the Chief Information
Officer in accordance with Resolution 2020-0376. Information Systems Services
is now submitting these agreements in accordance with County PPM CW-O-051,
which requires all delegated agreements to be submitted by the initiating
Department to the BCC as a receive and file agenda item. These agreements allow for the continuation
of existing AT&T telecommunications services at current rates. In addition
to maintaining rates, the AT&T Switched Ethernet Services also allows the
County to obtain advanced features for data transport services offered by
AT&T, critical for the NG911 network. Countywide (DB)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff
recommends motion to receive and file: an extension to Memorandum of
Agreement (MOA) with the City of Miami (R2020-1123) for the Urban Area Security
Initiative (UASI) FY 2019 agreement # R0075 in the amount of $396,465 extending
the grant period through September 30, 2021 in order to complete emergency
management planning projects totaling $82,958. SUMMARY:
Palm Beach County
along with all political subdivisions are currently responding to COVID-19 to
ensure the safety of its citizens. Because of this response, an extension to
the original MOA was requested, which expired June 30, 2021 so more time was
allowed to spend the funds efficiently. The original MOA (CFDA # 97.067)
provides a means of funding various domestic security activities within the
County using Federal UASI funds through the City of Miami as the UASI’s fiscal
agent. The incomplete projects included
an award to Palm Beach County to conduct a Continuity of Operations (COOP)
Workshop; an award to complete a Shelter Deficit Strategic Plan; and an award
to complete a Resource Management Gap Analysis. R2013-0622 gave the authority
to the County Administrator or designee to execute these agreements on behalf
of the Board of County Commission. No
County matching funds are required. Countywide (LDC)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
2. Staff recommends
motion to:
A) receive and file the executed Amendment 8 for subcontract
#16TFGR26 with the Florida Council Against Sexual Violence (FCASV) in the
amount of $157,330 to define tasks and deliverables for the period of July 1,
2021 through June 30, 2022, to provide sexual assault recovery services for a
total of $933,840 for the period of July 1, 2016 through June 30, 2026;
B) receive and file subcontract #21OAG26 with FCASV for the
period July 1, 2021 through June 30, 2022, to receive grant funding in the
amount of $19,756 to provide sexual assault recovery services; and
C) approve budget amendment of $133,182 in the Public
Safety Grants Fund to adjust the budget to the actual grant awards.
SUMMARY: FCASV provides
funding to the Palm Beach County Division of Victim Services (PBCDVS) through
the award of annual grants to support
and enhance sexual assault recovery services to primary and secondary victims.
Amendment 8 to subcontract #16TFGR26 (R2016-1195,CSFA 64.061 and CSFA 64.069)
renews the subcontract for an additional five years revising the term end date
from June 30, 2021 to June 30, 2026 and revises the contract amount from
$776,510 to $933,840 which is inclusive of the $776,510 allocation received in
the previous grant periods and $157,330 allocated for the current grant period.
Amendment 8 also requires compliance with Florida Statutes 448.095-Employment
Eligibility Verification and defines tasks/deliverables such as client
eligibility, services including a 24-hour helpline, information and referral,
crisis intervention, advocacy, accompaniment, community awareness, system
coordination, support/personal growth groups, therapy, sexual violence-specific
outreach activities and documentation thereof. These contracts will continue to
fund two Victim Advocates and one Victim Services Project Coordinator. The
Project Coordinator is responsible for coordinating the Sexual Assault Response
Team (SART) and various SART subcommittees. Additionally, the Project
Coordinator will specialize in follow up care for victims of sexual assault and
provide services such as organizing comprehensive medical follow up and
providing other supportive services as needed.
Subcontract #21OAG26 (R2016-1197, CSFA No. 41.010) will fund a portion
of the salary and benefits for the Project Coordinator. All other provisions in
the contract are still in effect and are to be performed at the level specified
in the contract. If grant-funding ceases, the positions associated with these
contracts will be deleted from the Victim Services complement. R2006-0095
authorized the County Administrator or designee to execute FCASV grant
contracts on behalf of the County. No
County matching funds are required. Countywide (JW)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
Z. RISK MANAGEMENT
1. Staff recommends
motion to approve:
A) the fourth and final annual option to renew the Administrative Services
Only (ASO) Agreement (R2017-1607) dated October 17, 2017 with Cigna Health and
Life Insurance Company (CHLIC) for claims administration for the County’s
self-funded Health Maintenance Organization (HMO), Open Access Plus In Network
(OAPIN), and Point of Service (POS), health insurance plans for the period
January 1, 2022 through December 31, 2022 (plan year 2022);
B) CHLIC’s proposed administrative fees, access fees, utilization fees,
disease management fees, estimated at $1,802,621 and specific stop loss
premiums estimated at $589,012 for the County’s self-funded HMO, OAPIN, and POS
health insurance plans for plan year 2022;
C) the actuarial rates per coverage tier for the County’s self-funded HMO,
OAPIN, and POS health insurance plans for plan year 2022;
D) employee wellness participation cash incentives in the amount of $25 per
employee for completion of the online Health Risk Assessment (HRA) and $25 per
employee for participation in a biometric screening that meets the requirements
of the County’s wellness program; and
E) Sixth Amendment to Interlocal Agreement R2002-2287 between Palm Beach
County Board of County Commissioners (County) on behalf of its Department of
Risk Management and Palm Tran, Inc. (Palm Tran) and the Palm Beach County
Supervisor of Elections (SOE), extending its term for five years for the period
January 1, 2022, through December 31, 2026, and incorporating the 2016 Business
Associate Agreement previously executed by the County and SOE.
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
Z. RISK MANAGEMENT (Cont’d)
1. (Cont’d) SUMMARY: Staff recommends Board approval of the fourth
and final annual option to renew the ASO Agreement with CHLIC for the period
January 1, 2022 through December 31, 2022 on behalf of the employees of the
Board of County Commissioners, Supervisor of Elections, and Palm Tran, Inc.
(collectively participating in the plan through the provisions of Interlocal
Agreement (R2002-2287). The total
projected cost for plan year 2022 is $79,440,934, which includes projected
claims, fixed administrative, access, utilization, and disease management fees
of $1,802,621, and stop loss insurance costs of $589,012 paid to CHLIC, representing
an increase of $5,684,108 over the actuary’s projected cost for the expiring
plan year. The increase in costs is driven by increased claims,
including medical care rendered for the treatment of COVID-19, specialty drug
costs, and large losses that have exceeded the specific stop loss per-claim cap
of $625,000. ASO/Access fees are renewing at a flat negotiated rate. The plan
includes an annual wellness allowance of $175,000 for plan year 2022, with an
additional $120,000 in rollover funds from plan years 2020 and 2021 that were
not expended due to activities being limited during the pandemic. In addition to its regular programming, the
wellness program will launch a “Be Well Be Rewarded” wellness campaign with additional
incentive opportunities for employees who participate in numerous preventive
health initiatives. Staff is not recommending changes to the level of County or
employee funding for the health plans for the 2022 plan year, as the plan has
sufficient reserves to securely meet the 60 days of claims safe harbor surplus
margin required by the Office of Insurance Regulation (OIR). The actuary has certified that the
self-insured fund remains in a strong financial position and is projected to
remain so through 2022 and will be sufficiently funded to maintain the required
margin for the OIR safe harbor surplus threshold. Sufficient funds have been budgeted to fund
the program. The fifth amendment to
Interlocal Agreement R2002-2287, between the County, Palm Tran, Inc. (Palm
Tran), and SOE expires December 31, 2021. This Agreement established the
participation of the parties in the Board’s group health insurance plans. Staff
recommends Board approval to renew the Agreement for another five-year term
beginning January 1, 2022, through December 21, 2026. Countywide (HH)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN
1. Staff recommends
motion to adopt: a Resolution of
the Board of County Commissioners (BCC), of Palm Beach County, Florida,
approving an amendment to the grant agreement (G1Y05) with the Florida
Commission for the Transportation Disadvantaged (CTD), increasing the
Ambulatory and Wheelchair rates for the Trip & Equipment Grant Program
(CSFA 55.001) to provide Palm Tran Connection trips and discounted daily and
monthly fixed route passes; the total amount of the agreement remains the same.
SUMMARY: On July 13, 2021, the BCC approved Contract No. G1Y05 (R2021-0949)
which included Service Rates that shall be used for the monthly billing of
Ambulatory and Wheelchair trips under CSFA 55.001. Following BCC approval of
R2021-0949, the CTD issued an updated model for calculation of Fiscal Year
2021-2022 Service Rates. Under this new model, Ambulatory trips increased from
$33.11 to $42.62 and Wheelchair trips from $56.79 to $73.06. Service Rates are
updated annually and are calculated based on prior year expenses and trips. Due
to COVID-19, total annual trips in 2020 declined, which resulted in an
increased cost to provide each individual trip and accounts for the rise
in Service Rates for Fiscal Year 2021-2022. On August 25, 2021, Palm Tran
presented the revised rates to the TD Local Coordinating Board and the CTD has
issued an amendment to the grant agreement for BCC approval. The rate changes
do not affect the current grant amount or reduce the amount of service.
This is a unit cost agreement and the amendment will become effective upon CTD
execution. Countywide (MM)
CC. SHERIFF
1. Staff recommends
motion to receive and file: a
Modification #2 to Subgrant Agreement between the Florida Division of Emergency
Management and the Palm Beach County Sheriff’s Office, to extend
the grant period through March 31, 2022. These funds will continue to support
our specialty teams, intelligence, and information sharing initiatives. SUMMARY: The Board of County Commissioners (BCC) accepted this grant for $461,000
on December 17, 2019 (R2019-1941). On April 6, 2021, the BCC approved an
extension through September 30, 2021 (R2021-0452). This agenda item will extend
the grant period through March 31, 2022. The
Catalog of Federal Domestic Assistance (CFDA) Number for this
program is 97.067 and the contract number is R0096. Countywide (LDC)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
DD. INTERNAL
AUDIT
1. Staff recommends
motion to:
A) appoint the following individuals to the Internal
Audit Committee:
|
Seat |
Nominee |
Seat Requirement |
Term |
Nominated by: |
|
1 |
David Herst, PhD. |
Not seat specific |
Expires 9/30/22 |
Commissioner McKinlay Commissioner
Bernard |
|
4 |
John Gilbert |
Not seat specific |
Expires 9/30/24 |
Commissioner McKinlay Commissioner
Bernard |
|
Alternate |
Donna Wisneski, CPA |
Not seat specific |
Expires 9/30/23 |
Commissioner McKinlay
Commissioner Bernard |
B) reappoint the following individual to the Internal
Audit Committee.
|
Seat |
Nominee |
Seat Requirement |
Term |
Nominated by: |
|
3 |
Michael Kohner, CPA |
Not seat specific |
Expires 9/30/24 |
Vice-Mayor Weinroth |
All members of the Internal Audit Committee are required to be citizens
of the County, independent of County operations and officials, with experience
in business or finance; government accounting, auditing, operations or
financial management; or other relevant experience. SUMMARY: Seat 1 became vacant when in previous incumbent, Raquel
Sjomeling, resigned in July 2021. Dr. Herst, if appointed, would serve the
remaining balance of the current term for Seat 1. The alternate member seat on the Internal
Audit Committee became vacant in October 2020 when the previous incumbent,
Michael Kohner, was appointed to fill a vacancy in Seat 3. Ms. Wisneski, if appointed, would serve the
remaining balance of the current term for the alternate member seat. The Internal Audit Committee at its June 2021
meeting voted unanimously to recommend Mr. Kohner for reappointment. The audit committee has five full member
seats and one alternate member seat.
Following these appointments and reappointment, the five full-member
seats and the alternate member seat will be filled. Diversity count will be Caucasian: six
(100%). The gender ratio (male: female)
will be 5:1. Dr. Herst, Mr. Gilbert, and
Mr. Kohner are Caucasian males. Ms.
Wisneski is a Caucasian female. Countywide (DB)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
EE. OFFICE OF EQUAL
OPPORTUNITY
1. Staff recommends
motion to:
A) ratify the Mayor’s
signature on three cooperative agreements with the U.S. Department of Housing
and Urban Development (HUD) totaling $230,500 allowing the Office of Equal
Opportunity (OEO) to receive revenue for the period of July 1, 2020 through
June 30, 2021 for:
1. case
processing (Cooperative Agreement No FF204K214003 in the amount of $149,100);
2.
administrative cost (Cooperative Agreement No. FF204K214035 in the amount of
$55,000); and
3. training
funds (Cooperative Agreement No. FF204K214036 in the amount of $26,400).
B) approve a budget amendment
in the General Fund (Fund 0001) in the amount of $27,100 to recognize the
decreased award amount from $257,600 to $230,500.
SUMMARY: In order
for OEO to receive revenue from HUD for processing and resolving housing
discrimination complaints, execution of Cooperative Agreements No.
FF204K214003; FF204K214035 and FF204K214036 was required prior to September 9,
2021 to meet HUD’s FY 2021 federal funding deadlines. The emergency signature
process was utilized because there was insufficient time to meet the
application deadline under the regular agenda process. The current individual
awards total $230,500 and include $149,100 for cases processed; $26,400 for
training funds; and $55,000 for administrative costs, each for the period July
1, 2020 through June 30, 2021. Board ratification of the Mayor’s signature will
ensure the receipt of revenue under these agreements. Countywide
(DO)
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
EE. OFFICE OF EQUAL
OPPORTUNITY (Cont’d)
2. Staff recommends
motion to approve: contracts
for the Handicap Accessibility and Awareness Grant Program with the non-profit
agencies listed below, as of the date of approval of the contract by the Palm
Beach County Board of County Commissioners through September 30, 2022, in the
amount not to exceed $30,000:
A) a contract with Habilitation Center for the Handicapped, Inc., to
replace the current outdated door with a new door that is hurricane resistant,
meets ADA standards, and automatically opens when client approaches the door,
in an amount not to exceed $2,500;
B) a contract with Florida Outreach Center for the Blind, Inc. to provide
blind and visually impaired people in Palm Beach County with essential
education and information about available community resources coupled with
guided experience in navigating existing accessible services and facilities, in
an amount not to exceed $5,000;
C) a contract with Lake Worth Towers, Inc., to renovate the north entrance
ramp to prevent tripping, install speed bumps along a parking lot and improve
lighting in the parking lot to improve visibility for drivers to see the
elderly, in an amount not to exceed $2,000;
D) a contract with Miracle League of Palm Beach County, to expand two
eight-week “fee-free” season baseball games to the special needs community in
northern Palm Beach County, in an amount not to exceed $5,000;
D) a contract with NAMI Palm Beach County, Inc., to provide funding for
unique, one-time access to services or resources for individuals living in Palm
Beach County. Working with other community mental health providers, the funds
fill one-time needs and gaps that reduce access to behavioral health services
for individuals who do not have the financial means to access those services or
resources, in an amount not to exceed $4,000;
E) a contract with New Horizons Service Dogs, Inc., to create a professionally
produced video on disability awareness and the benefits of service dogs for
distribution to classrooms and workplaces, in an amount not to exceed $4,000;
F) a contract with Palm Beach Habilitation Center, Inc., to replace the
automatic front doors at the center’s main campus located on the exterior of
the building with hurricane impact doors, in an amount not to exceed $2,500;
and
OCTOBER 19, 2021
3. CONSENT
AGENDA APPROVAL
EE. OFFICE OF EQUAL
OPPORTUNITY (Cont’d)
2. (Cont’d)
G) a contract with Sea Turtle Adventures Incorporated, for the provision
of providing members with developmental disabilities the opportunity to explore
and evaluate PBC’s natural areas and parks to provide feedback on accessibility
for persons with special needs, teach advocacy, and evaluative skills while
promoting community inclusion for persons with special needs, in an amount not
to exceed $5,000.
SUMMARY:
On July 2, 2019, the BCC
adopted Ordinance 2019-027 which included a provision for the Fair Housing Board
to review proposals and make recommendations on the award of the program's
budgeted grant funds. Through a competitive application process, the Fair
Housing Board reviewed responsive proposals submitted by non-profit agencies in
conformance with the ordinance and established program guidelines to support
the recommendation to fund the agencies listed above. Funding for the program
was approved in the FY 2022 budget. Countywide
(DO)
* * * * * * * * * * * *
OCTOBER 19, 2021
4. SPECIAL PRESENTATIONS – 9:30 A.M.
A) Recognition of Service for Denise Marie Nieman (Admin)
B) COVID-19 Update by
Dr. Alonso and County Staff
* * * * * * * * * * * *
OCTOBER 19, 2021
5. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to adopt: a resolution abandoning all of the plat and
all public interest in the plat of Palm Beach Park of Commerce P.I.P.D. – Plat
22, as recorded in Plat Book 130, Pages 196 through 198 (Abandonment Site),
Public Records of Palm Beach County. SUMMARY: Adoption of this resolution will eliminate
all platted tracts and easements created by the plat of Palm Beach Park of
Commerce P.I.P.D. – Plat 22, allowing YTG Palm Beach GC, LP, to record a future
plat dedicating the southern portion of the Abandonment Site as additional
right-of-way (Venture Way), as required by Northern Palm Beach County
Improvement District. All reviewing agencies have approved this abandonment.
The Abandonment Site is located on the west side of Park of Commerce Boulevard,
760 feet northeast of the Beeline Highway. District 1 (YBH)
2. Staff recommends
motion to adopt: a resolution
abandoning any public interest in all of the Palm Beach County Utility
Easements lying within Tract A, Woolbright Office Center - MUPD, according to
the plat thereof, as recorded in Plat Book 113, Pages 179 through 181
(Abandonment Site), Public Records of Palm Beach County. SUMMARY: Adoption of this resolution will eliminate
the public dedications that are in conflict with future development by HDRS,
LLC (Petitioner). The utility easements were dedicated to the Palm Beach County
Water Utilities Department (PBCWUD) as part of the proposed development of a
commercial office center that was never built. PBCWUD and all reviewing
agencies have approved this abandonment and the utility easements serve no
present or future public purpose. The Abandonment Site is located on the south
side of Woolbright Road, approximately 250-feet west of the intersection with
Jog Road. District 5
(YBH)
OCTOBER 19, 2021
5. PUBLIC
HEARINGS – 9:30 A.M.
B. PUBLIC SAFETY
1. Staff recommends
motion to approve: the issuance of three Special Secondary Service
Certificates of Public Convenience and Necessity (COPCN) with conditions to
Hatzalah of Palm Beach, Inc. (Hatzalah) for the communities of Wyndsong Estates
Homeowners’ Association (Wyndsong Estates), Wyndsong Isle Homeowners’
Association (Wyndsong Isle Estates), and The Club at Indian Lakes Homeowners’
Association, Inc. (The Club at Indian Lakes). SUMMARY: Hatzalah has
applied for a Special Secondary Service COPCN to provide Advanced Life Support (ALS)
first response, non-transport services for Wyndsong Estates, Wyndsong Isle
Estates, and The Club at Indian Lakes. The Department of Public Safety, Division
of Emergency Management has reviewed the applications, confirmed compliance
with the Emergency Medical Service (EMS) Ordinance requirements, and recommends
approval of three Special Secondary Service ALS Provider - Non-Transport COPCNs
with conditions to be issued. Hatzalah
has not previously provided ALS services but has employees on staff with ALS
service experience. The EMS Ordinance
authorizes issuance of a COPCN with conditions for companies with ALS
experienced staff but lacking entity performance history. A COPCN with conditions is subject to review
for compliance with conditions after the initial six months of operations. The COPCN is continued until termination of
the contract with the homeowner’s association if the six-month review of
conditions is satisfactory. The conditions established by the EMS Ordinance
are: 1) confirmation from the Primary ALS Provider that ALS services were
satisfactorily performed during the initial six months of operations, and 2)
documentation of entity implementation of a formal quality assurance program
including at least three quality assurance meetings with an invitation to the
Primary ALS Provider. If the conditions
are not satisfied, the COPCN is subject to immediate suspension by the County
Administrator or designee and is subject to permanent revocation by the Board
of County Commissioners. The COPCN will be issued for operations restricted to
the confines of Wyndsong Estates, Wyndsong Isle Estates, and The Club at Indian
Lakes for the period of October 19, 2021, until Hatzalah’s contractual
agreement with the three communities is terminated. Palm Beach County Fire
Rescue is the Primary COPCN holder and has signed a Memorandum of Understanding
with Hatzalah to provide such services in their respective zone. The EMS Advisory Council has also approved
the recommendation to grant Hatzalah a Special Secondary Service ALS Provider -
Non-Transport COPCN. District 5 (SB)
* * * * * * * * * * * *
OCTOBER 19, 2021
A. AIRPORTS
1. Staff
recommends motion to approve:
A) a contract with Hypower, Inc. (Hypower)
in the amount of $460,120 and 120 Calendar Days for the Hold Positions and
Runway Guard Light System (RGLS) at Runway 10R-28L and Taxiway R1 at Palm Beach
International Airport (PBI); and
B) a budget transfer in the amount of $460,120 in the Airport’s Improvement and Development
Fund, including a transfer from Reserves of $460,120.
SUMMARY:
This project was
advertised utilizing the County’s competitive bid process. On May 11, 2021,
only one bid was received for the Hold Positions and RGLS at Runway 10R-28L and
Taxiway R1 at PBI. Hypower, a Broward County, Florida company has been
identified as the lowest responsible/responsive bidder in the amount of
$460,120. This project consists of runway hold position marking and signage
improvements south of Runway
10R, at Taxiway R1, in an effort to enhance the visual cues for pilots
operating on this surface of the airfield. A Disadvantaged Business Enterprise
(DBE) goal of 16% was established for this project. Hypower has committed to meet the DBE goal of
16%. Pursuant to changes to Chapter 332,
Florida Statutes, effective October 1, 2020, a governing body of a commercial
service airport may not approve purchases of contractual services in excess of
the Category Five threshold amount of $325,000 provided in Section 287.017,
Florida Statutes, on a consent agenda. This contract exceeds the threshold
amount and must be approved on the regular agenda. Countywide
(AH)
OCTOBER 19, 2021
6. REGULAR AGENDA
A. AIRPORTS
(Cont’d)
2. Staff recommends
motion to approve:
A) a contract with Ranger Construction
Industries, Inc. (Ranger) in the amount of $452,773.50 and 150 calendar days
for the Vehicle Service Road Relocation at Palm Beach International Airport
(PBI); and
B) a budget transfer in the amount of $452,774 in the Airport’s Improvement and Development
Fund, including a transfer from Reserves of $452,774.
SUMMARY:
This project was
advertised utilizing the County’s competitive bid process. On May 13, 2021, two
bids were received for the Vehicle Service Road Relocation at PBI. Ranger, a Palm Beach County, Florida company
has been identified as the lowest responsible/responsive bidder in the amount
of $452,773.50. This project consists of the relocation/realignment of the
existing airfield service roadway at the approach end of Runway 28R at PBI. A Disadvantaged Business Enterprise (DBE)
goal of 23% was established for this project.
Ranger has committed to meet the DBE goal of 23%. Pursuant to changes to Chapter 332, Florida
Statutes, effective October 1, 2020, a governing body of a commercial service
airport may not approve purchases of contractual services in excess of the
Category Five threshold amount of $325,000 provided in Section 287.017, Florida
Statutes, on a consent agenda. This
contract exceeds the threshold amount and must be approved on the regular
agenda. Countywide (AH)
OCTOBER 19, 2021
6. REGULAR AGENDA
A. AIRPORTS
(Cont’d)
3. Staff
recommends motion to approve:
A) a contract with Ranger Construction
Industries, Inc. (Ranger) in the amount of $2,477,555.83 and 190 Calendar Days
for the Runway and Taxiway Rehabilitation at Palm Beach County Glades (Pahokee)
Airport; and
B) a budget transfer in the amount of $1,020,000 in the Airport’s
Improvement and Development Fund, including a transfer from Reserves of
$1,020,000. Item is partially in the
current budget.
SUMMARY:
This project was
advertised utilizing the County’s competitive bid process. On June 24, 2021,
three bids were received for the Runway and Taxiway Rehabilitation at Pahokee
Airport. Ranger, a Palm Beach County,
Florida company has been identified as the lowest responsible/responsive bidder
in the amount of $2,477,555.83. This project provides for the rehabilitation of
Runway 18-36, along with several additional enhancements to the airfield paved
surfaces. A Disadvantaged
Business Enterprise (DBE) goal of 16% was established for this project. Ranger has committed to meet the DBE goal of
16%. Pursuant to changes to Chapter 332,
Florida Statutes, effective October 1, 2020, a governing body of a commercial
service airport may not approve purchases of contractual services in excess of
the Category Five threshold amount of $325,000 provided in Section 287.017,
Florida Statutes, on a consent agenda. This contract exceeds the threshold
amount and must be approved on the regular agenda. Countywide
(AH)
OCTOBER 19, 2021
6. REGULAR AGENDA
A. AIRPORTS
(Cont’d)
4. Staff
recommends motion to approve: a third amendment to contract for
Operation and Maintenance of Baggage Handling Systems with ERMC Aviation LLC
(ERMC) at the Palm Beach International Airport (PBI) per Master Agreement
#16-013R/LJ (R2016-1619, as amended) (Contract) extending the Contract by one
additional year to November 27, 2022, increasing the total not to exceed amount
by $2,142,540. SUMMARY: The Contract
provides for the operation,
maintenance, and repair of all inbound and outbound automated Checked Baggage
Inspection Systems/Checked Baggage Reconciliation Areas (CBIS/CBRA) and manual
sortation Baggage Handling Systems (BHS) and their related equipment at PBI.
The Contract expires on November 27, 2021 with no renewal options. The total contract amount for the initial
five-year term was $9,738,657.16 with $6,909,698.38 expended. ERMC is located in Atlanta, Georgia.
The Contract was established through a competitive solicitation. This amendment
provides for a one-year extension of the contract term to November 27, 2022. This
amendment will provide sufficient time for the issuance of a new competitive
solicitation by the Purchasing Department, which was delayed due to workload reprioritization and the periodic
non-availability of staff as a result of the COVID-19 pandemic. This amendment
will increase the total contract amount to $11,881,197.16. The BHS is critical
to on-going airport operations and security, requiring specialized technical
knowledge for its operation, maintenance and repair. Accordingly, failure to extend this Contract would result in a
substantial loss to the airport as contemplated by Section 332.0075, Florida
Statutes. The Contract was advertised pursuant to the Small Business Enterprise
(SBE) Ordinance in place at the time with an SBE goal of 15%. ERMC committed to
20% SBE participation. The cumulative
SBE participation to date is 21.64%. Pursuant
to changes to Chapter 332, Florida Statutes, a governing body of a commercial
service airport may not approve purchases of contractual services in excess of
the Category Five threshold amount of $325,000 established by Section 287.017,
Florida Statutes, on a consent agenda.
The contract amounts exceed the
threshold amount and must be approved on the regular agenda. Countywide
(AH)
OCTOBER 19, 2021
6. REGULAR AGENDA
A. AIRPORTS
(Cont’d)
5. Staff recommends
motion to:
A) approve Aeronautical Development
Site Lease Agreement (Lease) with Ferrovial Vertiports Florida LLC (Ferrovial)
for the lease of approximately 205,349 square feet of ground for the
construction and operation of an aviation facility on the Palm Beach
International Airport (PBI) for vertical
take-off and landing (VTOL) aircraft operations, with an effective date
of October 19, 2021, and expiring 20 years from the date of beneficial
occupancy with an option to renew for 2 additional periods of 5 years each for
an initial annual rental of $154,011.75; and
B) authorize the County Administrator
or designee to execute, on behalf of County, the Estoppel Certificate and
Memorandum of Lease in the forms attached to the Lease and all applications and
similar instruments required to obtain necessary governmental approvals for the
development of the property for the approved use.
SUMMARY: The Lease provides for the
development of two vertiports for the take-off and landing of VTOL aircraft,
associated aircraft apron, and a terminal facility. Ferrovial is a Delaware limited liability
company with its principal place of business in Austin, Texas. Ferrovial and Lilium GmbH, an aviation
development company with headquarters in Munich, Germany, have partnered to
construct a network of vertiports in Florida, pending final Federal Aviation
Administration (FAA) certification of the Lilium VTOL aircraft. Ferrovial will pay an initial annual rental
of $154,011.75, commencing upon the expiration of the inspection period. Rental
will be adjusted every three years, commencing on October 1, 2025. The total minimum capital investment to be
made by Ferrovial is $7,000,000. The Lease is contingent on receipt of all
necessary governmental approvals, including Lilium’s receipt of all required
certifications from FAA for the VTOL aircraft, demonstrating that the aircraft
satisfies all applicable laws, regulations, standards and requirements to
engage in flight operations; approval under the National Environmental Policy
Act; and updates to PBI’s Airport Layout Plan.
Either party will have the right to terminate in the event any of the
contingencies are not timely satisfied.
The Lease also includes provisions for termination without cause by
either party subject to payment of termination fees. Construction of the improvements
is required to be completed within 36 months of the effective date of the
Lease. The Lease requires the County to deliver an Estoppel Certificate and a
Memorandum of Lease for financing purposes. In order to provide the documents
within the timeframes required by the Lease and ensure that Ferrovial can
timely process its applications for development approvals when the signature of
the property owner is required, the Department of Airports (Department) is
requesting a delegation of authority to the County Administrator or designee to
sign the documents on behalf of the County. For purposes of this delegation,
the Airport Director will be considered a designee. Since this is not a
County-funded construction project, neither the Disadvantaged Business
Enterprise Program nor Equal Business Opportunity Ordinance apply to this
Lease; however, Ferrovial has committed to 20% SBE participation in the
construction of the improvements. Countywide (HF)
OCTOBER 19, 2021
6. REGULAR AGENDA
B. FACILITIES DEVELOPMENT AND OPERATIONS
1. Staff recommends
motion to approve: Amendment No. 3 to the Agreement for Purchase and
Sale with Transit Village, LLC extending the closing date to no later than
August 13, 2024. SUMMARY: On August 14, 2012, the County entered into an
Agreement for Purchase and Sale (R2012-1158) (Agreement) with Transit Village,
LLC (TV) for the sale of a County-owned parcel of land at the southeast corner
of Banyan Boulevard and Clearwater Drive, which is the current site of the
County’s Intermodal Transit Center (ITC).
The Agreement provides for the sale of approximately 2.0 acres of land
together with approximately 3.76 acres of air rights over the County’s ITC
(collectively the Property). The Property also includes the area of the
subsurface footers and supporting structures within the boundaries of the ITC. Under
the Agreement, the County will continue to own and operate the ITC property up
to a height of not less than 21 feet 4 inches above the finished grade. The
purchase price due at closing is $3,600,000. The Agreement requires TV to
develop, construct and operate a mixed-use project on the Property that, per
the approved site plan (as of July 2015), will consist of: 3,480 sq. ft. of
civic uses, approximately 308,900 sq. ft. of commercial/office space, 300 hotel
rooms, including approximately 51,300 sq. ft. of ancillary space, 370 market residential units, 38 work force
residential units, 12 live/work units and approximately 35,000 sq. ft. of
retail space. The Agreement originally required that TV close by August 13,
2017, but the closing date has been extended three times. In 2017, under the
provisions of article 7.3 of the Agreement, the closing date was
administratively extended for one year. In 2018, TV advised County Staff that
it was unable to meet the closing date which led to the approval, by the Board
of County Commissioners (Board), of Amendment No. 1 (R2018-0956) extending the
closing date for two years. In exchange for said extension, TV agreed to provide
four additional workforce housing units. On May 5, 2020, the Board approved
Amendment No. 2 (R2020-0517) to the Agreement extending the closing date for
two additional years and providing for partial fulfillment of TV’s obligation
to submit a continuity of operations (COOP) plan for the ITC. The Agreement
requires TV to design and construct its project in a way that will not
interfere with the continuous operation of the ITC; in other words, proceeding
with construction over the top of ITC while it remains in operation. In 2018, TV negotiated a long-term lease of
City of West Palm Beach’s (City) train station property at the southwest corner
of Australian Avenue and Tamarind Avenue (City Property) and proposed to
temporarily relocate ITC’s operations there during construction of Transit
Village’s project. County Staff
identified potential value in pursuing a permanent (rather than a temporary)
relocation to the City Property and has since engaged in multiple exchanges
with the City and TV towards that goal. Active discussions with the City are
ongoing to determine whether relocating the ITC to the City Property would be
operationally beneficial; therefore, Transit Village is now requesting an
additional two-year extension to close until August 13, 2024 while talks
between County and City continue. The current closing date is August 13, 2022.
(Property & Real Estate Management) District 7/Countywide (HJF)
OCTOBER 19, 2021
6. REGULAR AGENDA
C. OFFICE OF EQUAL OPPORTUNITY
1. Staff recommends
motion to approve on preliminary
reading and advertise for public
hearing on November 16, 2021, at 9:30 a.m.: an Ordinance of the Board of County
Commissioners of Palm Beach County (BCC), Florida, amending the Palm Beach
County Code, Chapter 15, Article III, of The Palm Beach County Ordinance for
Housing and Places of Public Accommodation. SUMMARY: The Housing and Places of Public Accommodation
Ordinance was established in 1990 to protect the interest of its citizens
regarding fair treatment and equal opportunity and access in housing and public
accommodation. The Ordinance was last amended in 2019 to provide more
specifically for the Director of the Office of Equal Opportunity to authorize
the filing of a civil action and update certain definitions. However, it is
necessary to amend the Ordinance to include procedures for individuals to elect
a civil action. Additionally, the requirement for complainants to request
administrative hearings was removed in order to have consistency with the
process in the federal Fair Housing Act. The quorum requirements for the Fair
Housing Board were also removed and replaced with a reference to the BCC’s
governing Resolution regarding advisory boards. Countywide (DO)
OCTOBER 19, 2021
6. REGULAR AGENDA
D. HOUSING AND ECONOMIC
DEVELOPMENT
1. Staff recommends
motion to adopt:
a Resolution of the Board of County Commissioners
of Palm Beach County, Florida; approving the issuance of Housing Finance
Authority of Palm Beach County, Florida, Multifamily Housing Revenue Bonds for
Christian Manor in the principal amount of $27,000,000. SUMMARY: The
Bonds are being issued by the Housing Finance Authority of Palm Beach County,
Florida (the Authority), to finance the costs of acquiring, rehabilitating and
equipping a multifamily rental housing facility for the elderly containing 200
units known as Christian Manor (the Project).
The Project is located at 325 Executive Center Drive, West Palm Beach,
Florida. These units will be rented to
qualified persons and families whose household incomes do not exceed 60% of
area median income for a minimum period of 15 years. The borrower is Christian
Manor Restoration, LLC, a Florida limited liability company, or an affiliate
thereof (the Borrower), and the developers are SCG Development Partners, LLC
and Integrity Development Partners, LLC.
The Bonds will be payable solely from revenues derived from the Borrower
and/or other collateral provided by or on behalf of the Borrower. Bryant Miller Olive P.A. is Bond Counsel to
the Authority with respect to the Bonds, and Stifel, Nicolaus & Company,
Incorporated will be the underwriter or placement agent for the Bonds. On September 17, 2021, the Authority held a
public hearing with respect to the Bonds in the noticed principal amount of
$27,000,000 as required by Section 147(f) of the Internal Revenue Code of 1986,
as amended (the Code). The Authority
previously held a public hearing for the Project in 2020 with subsequent
approval by the BCC; however because the Bonds were not issued within 12 months
of the date thereof as required under the Code, another public hearing and BCC
approval is required. The Bonds are
anticipated to be issued prior to year-end 2021 with rehabilitation of the
Project expected to be completed within 18 months thereafter. Neither the taxing power nor the faith and
credit of the County nor any County funds are pledged to pay the principal,
redemption premium, if any, or interest on the Bonds. District 7 (DB)
OCTOBER 19, 2021
6. REGULAR AGENDA
D. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
2. Staff recommends
motion to:
A) approve the application of Tuscan Gardens of Delray Beach Properties, LLC (the
Company) for the issuance of the County's tax-exempt or taxable Revenue Refunding
Bonds, Series 2021 (the Series 2021 Bonds), in an aggregate principal amount
not to exceed $52,925,0000; and
B) adopt a Resolution of the Board of County Commissioners of Palm Beach County,
Florida, authorizing the issuance of the Series 2021 Bonds, for the purposes of
providing funds to make a loan to the Company to refinance and refund prior
bonds issued in 2018. The proceeds of the prior bonds were used to develop
property in unincorporated Palm Beach County, Florida near Delray Beach,
Florida to build and place in service an assisted living and memory care rental
community for seniors consisting of approximately 130 total units of senior
housing, including 80 assisted living units and 50 memory support.
SUMMARY: The Obligated Group has requested the County issue tax-exempt and/or
taxable Revenue Refunding Bonds, Series 2021 in an amount not to exceed
$52,925,000. The Series 2021 Bond
proceeds will be used to: refinance/restructure the Refunded 2018 Bonds (as
well as certain related costs), the proceeds of which Refunded 2018 Bonds were
used to finance, refinance, or reimburse all or a portion of the costs of the
acquisition, construction, pre-development, development, installation and
equipping of a senior living facility and the underlying land, including
related facilities, fixtures, furnishings and equipment, to be located on
approximately 7.57 acres at the southwest corner of the intersection of Frost
Lane and Sims Road near Delray Beach in unincorporated Palm Beach County,
Florida 33484; fund capitalized interest on the Refunded 2018 Bonds; fund
certain pre-development costs of the Project; refund the County’s taxable
revenue bonds issued on December 15, 2017; and fund the cost of issuance for
the Refunded 2018 Bonds. There is no TEFRA requirement for bonds that refinance
existing bonds where the weighted average maturity of the refunding bonds is
not later than the weighted average maturity of the bonds to be
refinanced. Neither the taxing power
nor the faith and credit of the County, nor any County funds, shall be pledged
to pay the principal, premium, if any, or interest on the Series 2021 Bonds.
District 5 (DB)
OCTOBER 19, 2021
6. REGULAR AGENDA
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve:
A) a contract for
Provision of Services with the Hanley Center Foundation, Inc. (HCF), for the
period October 1, 2021 through September 30, 2022, in an amount not-to-exceed
$100,000, for the provision of recovery education and support services, for
Palm Beach County individuals and families directly impacted by opioid and
substance use disorder; and
B) a contract for
Provision of Services with the Palm Beach County Substance Abuse Coalition,
Inc. (PBCSAC), for the two year period October 1, 2021 through September 30, 2023,
in an amount not-to-exceed $500,000, of which $250,000 is budgeted in FY 2022,
with an anticipated annual allocation of $250,000 in FY 2023, contingent upon a
budgetary appropriation by the Board of County Commissioners (BCC) for the term
of the contract, for the provision of recovery support services for Palm Beach
County individuals and families directly impacted by opioid and substance use
disorder.
SUMMARY: On October 16, 2018, the BCC authorized staff to
execute a one-year contract with Southeast Florida Behavioral Health Network,
Inc. (SEFBHN). Three amendments followed on March 12, 2019, April 16, 2019, and
September 10, 2019 respectively. Under the contract, SEFBHN subcontracted with
HCF, PBCSAC and other agencies for respite and recovery support services; as
well as, prevention, education, families and women’s programs. The contracts
recommended in this item reflect dollar amounts included in the FY 2022 budget,
and staff is recommending the direct contracts to improve the oversite of
services and billing transparency. These contacts represent $350,000 of the
total Opioid Response Plan (ORP) funding allocation in FY 2022. The different
contract period dates were based on contract negotiations with the agencies.
The Community Services Department will work directly with the above agencies
for planning services to support the development and
implementation of the BCC’s aim to establish a comprehensive recovery-centric
and recovery-oriented system of care, its neutral care coordination; and,
furthering other strategic objectives. HCF will provide recovery education and
support services through the Community Opioid and Substance Use Disorder
Education and Support Program. HCF will serve approximately 5,500 participants
in FY 2022. HCF will develop and/or enhance programs that educate, train, and
engage participants. The Community Opioid and Substance Use Disorder Education
and Support Program will build recovery leadership capacity; create shifts in
both individual attitudes and community norms resulting in reducing stigma
related to opioid and substance use disorders; and provide stronger supports
for individuals and families. PBCSAC will provide recovery support services
through its program, “the HUB”, to 100 participants in FY 2022. The HUB is a
peer-run, independent, non-profit organization led and governed by recovery
representatives of local communities of recovery. The HUB aims to provide
recovery support services through peer supports and other non-clinical support
services. (Financially Assisted Agencies) Countywide (HH)
OCTOBER 19, 2021
6. REGULAR AGENDA
F. PUBLIC SAFETY
1. Staff recommends
motion to:
A)
approve the following
contracts with agencies to provide Adult Reentry Services for the period
retroactive to October 1, 2021, through September 30, 2022:
1) The Lord’s Place, Inc. (TLP) in the amount of $199,136; and
2) Gulfstream Goodwill Industries, Inc. (GGI) in the amount of $171,301;
B)
approve contract with GGI
for the period retroactive to October 1, 2021, through September 30, 2022 in
the amount of $401,104 to provide Youth Reentry Services; and
C) authorize
County Administrator or designee to execute amendments and administrative
documents associated with the above contracts, on behalf of the Board of County
Commissioners, after approval of legal sufficiency by the County Attorney's
Office, and within budgeted allocations.
SUMMARY: Palm Beach County Division of Justice
Services contracts with providers to coordinate Adult and Youth Reentry
Services to those returning to Palm Beach County from incarceration. Contracts
are awarded through a competitive process and ensure that the County meets the
needs of those returning from incarceration. Reentry services are customized to
each individual's unique needs, and include outreach services, case management,
risk and needs assessments, transitional housing, employment assistance,
transportation assistance and substance use and mental health treatment. These
contracts are funded through ad valorem funds and Justice Assistance Grant
funding from the Department of Justice. Palm Beach County is the recipient of
funding from state and federal levels; the providers are sub-recipients
receiving a sub-award. Countywide (SF)
OCTOBER 19, 2021
6. REGULAR AGENDA
G. PLANNING, ZONING &
BUILDING
1. Staff update
seeking direction: to
develop a building safety evaluation program using defined parameters and
requiring periodic inspections for certain building types within Palm Beach
County. SUMMARY: Following the devastating event that took place on
June 24, 2021 at Champlain Towers located in Surfside, Florida, the Palm Beach
County Building Division requested direction from the Board of County
Commissioners (BCC) regarding developing and implementing a program to evaluate
the safety of certain building types in Palm Beach County. At the July 13 and
August 17, 2021 BCC Meeting(s), the Board directed staff to continue
identifying the potential candidate structures, work with specific industry
representatives, evaluate other safety evaluation programs in effect in other
areas around the country, and to continue to work with the League of Cities Building
Officials to explore/develop a model standard. Staff intends to present an
update on status of actions taken to date and a proposed program to be
implemented by the Palm Beach County Building Division. Unincorporated (AH)
* * * * * * * * * * * *
OCTOBER 19, 2021
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
OCTOBER 19, 2021
A. ADMINISTRATION
COMMENTS
B. COUNTY ATTORNEY
OCTOBER 19, 2021
District 1 – COMMISSIONER MARIA G. MARINO
Certificate of Recognition to Oleg
Conrad of Troop 173 for attaining the rank of Eagle Scout
Certificate of Recognition to
Patrick Conrad of Troop 173 for attaining the rank of Eagle Scout
Certificate of Recognition to Matthew
Einkauf of Troop 173 for attaining the rank of Eagle Scout
Certificate of Recognition to
Michael Hobbs of Troop 173 for attaining the rank of Eagle Scout
Certificate of Recognition to Logan
Newell of Troop 173 for attaining the rank of Eagle Scout
Certificate of Recognition to Steven
Oberst of Troop 173 for attaining the rank of Eagle Scout
District 2 – COMMISSIONER GREGG K. WEISS
District 3 – COMMISSIONER DAVE KERNER
District 4 – COMMISSIONER ROBERT S. WEINROTH
District 5 - COMMISSIONER MARIA SACHS
OCTOBER 19, 2021
9. COMMISSIONER
COMMENTS CONTINUED
District 6 - COMMISSIONER MELISSA MCKINLAY
District 7 – COMMISSIONER MACK BERNARD
Request for off-site Proclamation
declaring October 2021 as Poverty Awareness Month in Palm Beach County
Request for off-site Proclamation
recognizing Atlantic High School’s 50th Class Reunion
OCTOBER 19, 2021
10. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."