April 5, 2022
9:30am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
APRIL 5, 2022
PAGE ITEM
37 4L ADD-ON: Certificate of Recognition presented to Andy Thomson
(District 4)
40 5D-1 DELETED FOR FURTHER STAFF REVIEW (Comm Svs)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the preliminary addition/deletion sheet
distributed to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
APRIL 5, 2022
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Pages 7-36)
4. SPECIAL
PRESENTATIONS (Page 37)
5. REGULAR AGENDA (Pages 38-41)
6. BOARD APPOINTMENTS (Page 42)
7. STAFF
COMMENTS (Page 43)
8. BCC
COMMENTS (Page 44)
9. MATTERS
BY THE PUBLIC – 2:00 P.M. (Page
45)
10. ADJOURNMENT (Page 46)
* * * * * * * * * * *
APRIL 5, 2022
CONSENT AGENDA
A. ADMINISTRATION
Page 7
3A-1 Appointment
to the CareerSource Palm Beach County, Inc. Board of Directors
B. CLERK & COMPTROLLER
Page 7
3B-1 Warrant
list
C. ENGINEERING & PUBLIC WORKS
Page 8
3C-1 Work order to contract with M&M Asphalt
Maintenance, Inc. for the Palm Beach Lakes Boulevard from I’95 to US 1 mill and
resurface project
3C-2 Receive and file amended proportionate share
agreement with Highland Dunes Associates Property LLC for the proposed project
at 660 Arden Lake Way, Wellington
Page 9
3C-3 Consultant Services Authorization to contract
with BCC Engineering, LLC for the CR-A1A/Ocean Drive from Donald Ross Road to
Indiantown Road Pedestrian Flashers installation project
3C-4 Work order to contract with M&M Asphalt
Maintenance, Inc. for the Jog Road from Linton Boulevard to Lake Ida Road mill
and resurface project
Page 10
3C-5 Work order to contract with M&M Asphalt
Maintenance, Inc. for the Jog Road from Glades Road to Potomac Road mill and
resurface project
3C-6 Work order to contract with Ranger
Construction Industries, Inc. for the Westgate Avenue from Military Trail to
Wabasso Drive mill and resurface project
Page 11
3C-7 Work order to contract with M&M Asphalt
Maintenance, Inc. for the Palm Beach Lakes Boulevard from Okeechobee Boulevard
to I-95 mill and resurface project
E. COMMUNITY SERVICES
Page 12
3E-1 Receive and file partial Notice of Award from
the U.S. Department of Health and Human Services, Health Resources and Services
Administration to continue improving health outcomes for clients with HIV/AIDS
Page 13
3E-2 Amendment to contract with CareerSource Palm
Beach County, Inc. to provide trades training and work readiness services
Page 14
3E-3 Receive and file amendment to Subrecipient
Agreement with The Poverello Center Inc. for the Ryan White Program HIV/AIDS
Part A Health Support Services
APRIL 5, 2022
TABLE OF CONTENTS
CONSENT AGENDA
F. AIRPORTS
Page 14
3F-1 Receive
and file consent to sublease documents with two companies for sublease of space
by Atlantic Aviation
Page 15
3F-2 Receive
and file Cargo Building Lease Agreement with FMS Group, LLC to lease space for
aircraft fueling operations
3F-3 Receive
and file Airline Service Incentive Program Participation Agreements with three
companies for lease of airline ticket office space
Page 16
3F-4 Change
order to contract with Stryker Electrical Contracting, Inc. to provide a credit
to retrofit existing speakers rather than replacing them
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 17
3H-1 Increase in maximum dollar value for 18
contractors for Heating, Ventilation and Air Conditioning contracts
Pages 18-19
3H-2 Increase in maximum dollar value for 32
contractors for annual minor construction contracts
Page 20
3H-3 Work order to contract with WGM Quality
Painting, Inc. for the Fleet and Roads & Bridges – Weatherproofing project
Page 21
3H-4 Work order to contract with Cedars Electro-Mechanical,
Inc. for the South County Administration HVAC Replacement Rebid project
Page 22
3H-5 Receive and file change order to amendment
with The Weitz Company, LLC for the Lantana Library Renovation project
Page 23
3H-6 Work order to contract with D.W. Recreation
Services, Inc. for the Multiple Parks Playground Equipment Replacement Rebid
project
Page 24
3H-7 Consultant Services Authorization with Currie
Sowards Aguila Architects, Inc. for the Fire Rescue Station No. 49 – Main
Building project
Page 25
3H-8 Receive and file Contingency Use Directive
Change Order to amendment to contract with James B. Pirtle Construction
Company, Inc. for the Palm Beach Sheriff Office Forensic Sciences &
Technology Facility project
Page 26
3H-9 Change order to amendment to contract with
Kast Construction Company LLC for the Palm Beach Sheriff’s Office Headquarters
Renovation project
APRIL 5, 2022
TABLE OF CONTENTS
CONSENT AGENDA
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 27
3L-1 Contract with Florida Atlantic University
for sediment analysis and beach profiling related to the North County
Comprehensive Shoreline Stabilization project
M. PARKS & RECREATION
Page 28
3M-1 Receive and file two executed Entertainment
Contractor Agreements
3M-2 Receive and file executed Sound and Light
Production Service Contractor Agreement for Sanderford Sound, Inc.
Page 29
3M-3 Receive and file executed Independent
Contractor Agreement for M. Regina Rodrigues, for exercise programs at
Therapeutic Recreation Complex
3M-4 Receive and file executed Special Events
Rental Agreement for CC Leisure, LLC for the Big Bounce America event at Burt
Aaronson South County Regional Park
S. FIRE RESCUE
Page 30
3S-1 Ratify the Collective Bargaining Agreement
with Professional Firefighters/Paramedics of Palm Beach County, Local 2928,
IAFF, Inc.
X. PUBLIC SAFETY
Page 31
3X-1 Increase in rate for forensic nurses for a
forensic rape exam
3X-2 Appointment to the Emergency Medical
Services Advisory Council
BB. YOUTH SERVICES
Page 32
3BB-1 Receive and file contract with Emily Deming for clinical work in
family and youth counseling
APRIL 5, 2022
TABLE OF CONTENTS
CONSENT AGENDA
CC. SHERIFF
Page 32
3CC-1 Donation from the Great American Life Insurance Company for the
employee welfare organization
Page 33
3CC-2 Grant Award from the Florida Department of Education for the
FY2021-2022 Coach Aaron Feis Guardian Program
DD. TOURIST DEVELOPMENT
COUNCIL
Page 34
3DD-1 Receive and file executed FY2021 Grant Agreements managed by the
Palm Beach County Sports Commission for three events
Page 35
3DD-2 Receive and file executed FY 2021 Grant Agreements managed by the
Palm Beach County Sports Commission for three events
EE. OFFICE OF COMMUNITY
REVITALIZATION
Page 36
3EE-1 Expenditures to repair flood and drainage mitigation facilities in
the Country Club Acres Countywide Community Revitalization Team area
SPECIAL PRESENTATIONS
Page 37
A) Helen Vogt Greene Day
B) Annette Andre Day
C) Child Abuse Prevention
Month
D) 95th
Anniversary of Lesser, Lesser, Landy & Smith
E) Second Chance Month
F) Flash Syringe Service Programs Day
G) Public Safety Telecommunicators Week
H) National Government Month
I) Earth Day
J) National Community Development Week
K) Norton Museum of Art Week
L) Certificate of Recognition presented to
Andy Thomson
APRIL 5, 2022
TABLE OF CONTENTS
REGULAR AGENDA
A. ENGINEERING & PUBLIC WORKS
Page 38
5A-1 Resolution approving a Special Lighting
Maintenance Memorandum of Agreement with the Florida Department of
Transportation for a roadway lighting system along State Road 80/Southern
Boulevard from State Road 15 to County Road 880
B. OFFICE OF FINANCIAL MANAGEMENT AND
BUDGET
Page 39
5B-1 Amendment
to contract with RSM US LLP for audit services
C.
ADMINISTRATION
Page 39
5C-1 Receive
and file 2022 Legislative Session Report
D.
COMMUNITY SERVICES
Page 40
5D-1 Subrecipient agreement with United Way of
Palm Beach County, Inc. for the relocation of a new facility to increase food
bank capacity
E.
PALM TRAN
Page 41
5E-1 Amendment
to contract with First Transit, Inc. and First Group America, Inc. for the Palm
Tran Connections Services Run Package B
BOARD
APPOINTMENTS (Page 42)
STAFF COMMENTS
Page 43
7A-1 Receive and file updated Board Directive
Reports
COMMISSIONER COMMENTS (Page 44)
MATTERS BY THE PUBLIC –
2:00 P.M. (Page 45)
ADJOURNMENT (Page 46)
APRIL 5, 2022
A. ADMINISTRATION
1. Staff recommends
motion to approve: the
appointment of Tatiana Messerole to the CareerSource Palm Beach County, Inc.
Board of Directors (Board) for the seat and term indicated below.
|
Appointment |
Seat No. |
Term |
Area of Representation |
Nominated By |
|
Tatiana Messerole |
25 |
4/5/22-4/4/25 |
Private
Sector |
Florida Crystals Corporation |
SUMMARY: On October 5,
2021, the Board of County
Commissioners (BCC) approved the Interlocal
Agreement Palm Beach Workforce Development Consortium, which replaced
lnterlocal Agreement R2007-1220; First Amendment to the Interlocal Agreement
R2007-1446; Amendment No. 2 to the Interlocal Agreement R2008-1268; and Third
Amendment to the Interlocal Agreement R2014-1650. The Agreement states the BCC will appoint private sector board
members to assure a minimum 51% private sector majority. The federal Workforce
Innovation and Opportunity Act requests that an emphasis be placed on Chief
Executive Officers or highest level of management positions for both community
and business sector appointments. The CareerSource Palm Beach County, Inc.
Board of Directors is comprised of a minimum of 19 members with representation
established in Attachment 4 to this agenda item. The Board has a maximum
of 33 seats, 21 currently filled and a diversity count of Caucasian: 16 (76%),
African-American: 3 (14%) and Hispanic: 2 (10%). The gender ratio (female:male)
is: 7:14. The nominee is Hispanic female. Countywide (HH)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve: Work Order 2021050-09 in the amount of
$1,154,000 to mill and resurface Palm Beach Lakes Boulevard from I-95 to US 1
utilizing Palm Beach County’s (County) annual asphalt milling and resurfacing
contract R2021-0985 (Contract) with M&M Asphalt Maintenance, Inc. d/b/a All
County Paving (M&M). SUMMARY: Per County PPM CW-F-050, this work
order exceeds the $200,000 threshold for staff approvals of work orders to
annual contracts, thus requiring approval from the Board of County
Commissioners (BCC). Approval of this work order will allow the contractual
services necessary to construct the improvements. Prior to this meeting date,
approximately $1 million of M&M’s $50 million Contract that was approved on
August 17, 2021, by the BCC, has been spent or encumbered. This Contract is one
of three contracts that had an available total of $50 million for the annual
asphalt milling and resurfacing program. The Affirmative Procurement Initiative
selected for this Contract on September 16, 2020 by the Goal Setting Committee
is a 15% minimum mandatory Small Business Enterprise (SBE) participation.
M&M agreed to 15% SBE participation for the Contract and for this work
order. The cumulative SBE participation including this work order is 15%. This project is included in the infrastructure
sales tax. District 7 (YBH)
2. Staff recommends
motion to receive and file: an amended proportionate share agreement
for $15,828,921 (Project Control Number # 2005-00394) with Highland Dunes
Associates Property LLC dated December 21, 2021, for the proposed project
located at 660 Arden Lake Way, Wellington, FL 33470. SUMMARY: In accordance with Countywide PPM CW-O-051,
all delegated contracts, agreements, and grants must be submitted by the
initiating Department as a receive and file agenda item. This agreement was
executed by the County Administrator on December 21, 2021, per Resolution
R2016-0125. The amendment updated the required proportionate share payment
amount and phasing of payments, resulting from the elimination of Test 2
phasing conditions, as part of the Development Order Amendment (EAC-2021-00810)
approved by the Board of County Commissioners on October 28, 2021. District
6 (SAS)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
3. Staff recommends motion to approve: Consultant Service Authorization (CSA) No. 1 to the Annual Construction Engineering Inspection (CEI) Professional Services Contract (R2021-0883) dated July 13, 2021 (Contract) with BCC Engineering, LLC (BCCE) in the amount of $127,549.16 for the CR-A1A/Ocean Drive from Donald Ross Road to Indiantown Road Pedestrian Flashers installation (Project). SUMMARY: Approval of this CSA will authorize the professional services necessary for CEI services. The Affirmative Procurement Initiatives selected for this Contract on November 6, 2019 by the Goal Setting Committee are a 20% minimum mandatory Small Business Enterprise (SBE) participation and an SBE evaluation preference. BCCE agreed to 30% SBE participation for the Contract and 30.73% SBE participation for this CSA. The cumulative SBE participation to date for the Contract including this CSA is 30.73%. District 1 (YBH)
4. Staff recommends
motion to approve: Work Order 2021050-05 in the amount of
$1,039,000 to mill and resurface Jog Road from Linton Boulevard to Lake Ida
Road utilizing Palm Beach County’s (County) annual asphalt milling and
resurfacing contract R2021-0985 (Contract) with M&M Asphalt Maintenance,
Inc. d/b/a All County Paving (M&M). SUMMARY: Per County PPM CW-F-050, this work order exceeds the $200,000
threshold for staff approvals of work orders to annual contracts, thus
requiring approval from the Board of County Commissioners (BCC). Approval of
this work order will allow the contractual services necessary to construct the
improvements. Prior to this meeting date, approximately $1 million of M&M’s
$50 million Contract that was approved on August 17, 2021, by the BCC, has been
spent or encumbered. This Contract is one of three contracts that had an
available total of $50 million for the annual asphalt milling and resurfacing
program. The Affirmative Procurement Initiative selected for this Contract on
September 16, 2020 by the Goal Setting Committee is a 15% minimum mandatory
Small Business Enterprise (SBE) participation. M&M agreed to 15% SBE
participation for the Contract and for this work order. The cumulative SBE
participation including this work order is 15%. This project is included in the infrastructure sales tax. District
5 (YBH)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
5. Staff recommends
motion to approve: Work
Order 2021050-06 in the amount of $331,000 to mill and resurface Jog Road from
Glades Road to Potomac Road utilizing Palm Beach County’s (County) annual
asphalt milling and resurfacing contract R2021-0985 (Contract) with M&M
Asphalt Maintenance, Inc. d/b/a All County Paving (M&M). SUMMARY: Per County PPM CW-F-050, this
work order exceeds the $200,000 threshold for staff approvals of work orders to
annual contracts, thus requiring approval from the Board of County
Commissioners (BCC). Approval of this work order will allow the contractual
services necessary to construct the improvements. Prior to this meeting date,
approximately $1 million of M&M’s $50 million Contract that was approved on
August 17, 2021, by the BCC, has been spent or encumbered. This Contract is one
of three contracts that had an available total of $50 million for the annual
asphalt milling and resurfacing program. The Affirmative Procurement Initiative
selected for this Contract on September 16, 2020 by the Goal Setting Committee
is a 15% minimum mandatory Small Business Enterprise (SBE) participation.
M&M agreed to 15% SBE participation for the Contract and for this work
order. The cumulative SBE participation including this work order is 15%. This project is included in the
infrastructure sales tax. District 4 (YBH)
6. Staff recommends
motion to approve: Work
Order 2021050-07 in the amount of $278,000 to mill and resurface Westgate
Avenue from Military Trail to Wabasso Drive utilizing Palm Beach County’s
(County) annual asphalt milling and resurfacing contract R2021-0984 (Contract)
with Ranger Construction Industries, Inc. (Ranger). SUMMARY: Per County PPM CW-F-050, this
work order exceeds the $200,000 threshold for staff approvals of work orders to
annual contracts, thus requiring approval from the Board of County
Commissioners (BCC). Approval of this work order will allow the contractual
services necessary to construct the improvements. Prior to this meeting date,
approximately $7 million of Ranger’s $50 million Contract that was approved on
August 17, 2021, by the BCC, has been spent or encumbered. This Contract is one
of three contracts that had an available total of $50 million for the annual
asphalt milling and resurfacing program. The Affirmative Procurement Initiative
selected for this Contract on September 16, 2020 by the Goal Setting Committee
is a 15% minimum mandatory Small Business Enterprise (SBE) participation. Ranger agreed to 15% SBE participation for
the Contract and for this work order. The cumulative SBE participation
including this work order is 15%. This
project is included in the infrastructure sales tax. District 7
(YBH)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
7. Staff recommends
motion to approve: Work
Order 2021050-08 in the amount of $616,000 to mill and resurface Palm Beach
Lakes Boulevard from Okeechobee Boulevard to I-95 utilizing Palm Beach County’s
(County) annual asphalt milling and resurfacing contract R2021-0985 (Contract)
with M&M Asphalt Maintenance, Inc. d/b/a All County Paving (M&M). SUMMARY: Per County PPM CW-F-050, this work order
exceeds the $200,000 threshold for staff approvals of work orders to annual
contracts, thus requiring approval from the Board of County Commissioners
(BCC). Approval of this work order will allow the contractual services
necessary to construct the improvements. Prior to this meeting date,
approximately $1 million of M&M’s $50 million Contract that was approved on
August 17, 2021, by the BCC, has been spent or encumbered. This Contract is one
of three contracts that had an available total of $50 million for the annual
asphalt milling and resurfacing program. The Affirmative Procurement Initiative
selected for this Contract on September 16, 2020 by the Goal Setting Committee
is a 15% minimum mandatory Small Business Enterprise (SBE) participation.
M&M agreed to 15% SBE participation for the Contract and for this work
order. The cumulative SBE participation including this work order is 15%. This project is included in the infrastructure
sales tax. District 7 (YBH)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to receive and file:
A) a partial Notice of Award
(NOA) No. 2 H89HA00034-29-00 from the U.S. Department of Health and Human
Services (HHS), Health Resources and Services Administration (HRSA), for the
budget period March 1, 2022 through February 28, 2023, in the amount of $2,339,178
for new and existing programs to continue improving health outcomes for clients
with HIV/AIDS; and
B) a partial Notice of Award (NOA)
No.5 UT8HA33954-03-00 from the HHS, HRSA, for the budget period of March 1,
2022 through February 28, 2023, in the amount of $325,659, for the federal
grant program - Ending the HIV Epidemic (EHE) focused on reducing new HIV Infections by 90%
in the United States by the year 2030.
SUMMARY: On December 7, 2021, the Board of County Commissioners (BCC) ratified
the Mayor’s signature on the Ryan White Part A HIV Emergency Relief Grant
Program application (R2021-1778). The grant allows the Community Services
Department (CSD) to continue providing needed medical and support services to
Palm Beach County residents living with HIV/AIDS. Some of the services provided
under the grant are medical case management, medical care, pharmaceutical
assistance, oral health care, legal support services, outpatient ambulatory
services, health insurance premium assistance and food bank home-delivered
meals. On January 18, 2022, HHS, HRSA, issued a partial NOA in the amount of
$2,339,178. Under this grant, the program will serve approximately 3,600
clients. In Grant Year 2021, 3,155 clients were served with a viral suppression
rate of 83%. On December 17, 2019, the BCC ratified the Mayor’s signature on
the EHE: A Plan for America Grant application (R2019-1875). On January 19,
2022, the HHS, HRSA issued a partial NOA for EHE in the amount of $325,659. This grant focuses on reducing HIV
infection by 90% in the United States by the year 2030. To accomplish the goal
of ending the epidemic, Palm Beach County will use the award to engage in three
main activities: Telehealth Adherence Counseling (TAC), Community Outreach,
Response and Engagement Teams and Rapid Entry to Care. Telehealth platforms
will be used to help keep persons with HIV adherent to their care plans and
medication through TAC services. Under this grant, approximately 270 clients
will be served. These
are RWHAP grant funds, no County match is required. (Ryan White Program) Countywide (HH)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to approve:
Amendment No. 2 for Provision of Services with CareerSource Palm Beach County,
Inc. (CareerSource) (R2020-1541), for the period August 1, 2020 through
September 30, 2022, to revise portions of the contract and to increase the
overall funding by $25,000 for a new total contract amount not-to-exceed
$125,000 to provide trades industry trainings and work readiness services to
low-income participants. SUMMARY:
CareerSource is qualified to provide various services for the Community Action
Program. Funding is provided by the Community Services Block Grant (CSBG). A portion of the CSBG funds is used to provide training for
eligible clients. Qualified
clients must be residents of Palm Beach County and meet the federal poverty
level guidelines. Since 1999, the County has collaborated with
CareerSource to serve economically disadvantaged residents of Palm Beach
County. Amendment No. 2 is necessary in order to increase funding and provide
trades training and work readiness and referral services to a minimum of 22
clients. Clients are referred to providers within the industry for selection
and enrollment into the trades industry training programs. Vocational training
classes include commercial driver’s license and construction trades, such as
carpentry, welding, electrician and plumbing. In Grant Year 2020, 67 out of 79
CAP clients who enrolled in the various self-sufficiency trainings completed
training. A total of 35 unemployed clients obtained and maintained employment for
over a 90 day period. Charles
Duval, an employee of CareerSource is a member of the Farmworker Program
Advisory Board. Sandra Wright, an employee of CareerSource is a member of the
Community Action Advisory Board. These boards provide no regulation, oversight,
management, or policy-setting recommendations regarding the agencies listed
above. Disclosure of these contractual relationships at a duly noticed public
meeting is being provided in accordance with the provisions of Section 2-443,
of the Palm Beach County Code of Ethics. No County match is required. (Community Action Program) Countywide
(HH)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
receive and file: Amendment No. 1 to the Subrecipient Agreement for
Ryan White Program HIV/AIDS Part A (RWHAP) for Health Support Services with The
Poverello Center Inc. (R2021-0312), for the period March 1, 2021 through
February 28, 2024, to increase the agreement by $21,858 for a new Grant Year
(GY) 2021 amount not-to-exceed $50,238, for a new total three-year agreement
amount not-to-exceed $106,998, for foodbank/home-delivered meals support
services. SUMMARY: On June 15, 2021, the U.S.
Department of Health and Human Services, Health Resources and Services
Administration issued a final notice of award. The total grant award for the
RWHAP GY 2021 was $7,304,638. This funding allowed the Community Services
Department to continue funding much-needed medical and support services to Palm
Beach County residents with HIV/AIDS. The amendment increased the GY 2021 total
agreement amount by $21,858 in the foodbank/home-delivered meals support
services category and served 146 additional clients. The amendment allowed the
agency to continue improving health outcomes for clients. The amendment was
executed by the County Administrator in accordance with Resolution No.
R2013-0519, dated May 7, 2013, which delegated signature authority to the
County Administrator or designee. In
accordance with County PPM CW-O-051, all delegated contracts, agreements, and
grants must be submitted by the initiating department as a receive and file
agenda item. These
are RWHAP grant funds, no County match is required. (Ryan White
Program) Countywide (HH)
F. AIRPORTS
1. Staff
recommends motion to receive and file: two Consent to Sublease
(Consent) documents, consenting to the sublease of space by Atlantic Aviation –
West Palm Beach LLC d/b/a Atlantic Aviation PBI (Atlantic) at the Palm Beach
International Airport (PBI), with the following subtenants:
1. Gitibin and Associates, Inc., dba Go Rentals, effective as of 1/1/2022; and
2. DLE Aviation, Inc., effective as of 9/1/2021
SUMMARY: Atlantic provides general
aviation fixed based operator services at PBI pursuant to a Lease Agreement
dated October 18, 2000 (R2000-1067, as amended). The Lease Agreement provides
for the sublease of space, subject to the County’s consent. Delegation of
authority for execution of the standard form consent to sublease was approved
by the Board in R94-1453. Countywide (AH)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
2. Staff recommends
motion to receive and file: Cargo Building Lease Agreement with FSM Group, LLC (FSM), commencing January 28, 2022, and terminating
September 30, 2022 (Initial Term), with automatic annual renewals occurring
each October 1st unless canceled, for FSM to lease approximately
1,988 square feet of space in Unit 1304 of the cargo building #1300 at the Palm
Beach International Airport (PBI) for payment of rental in the amount of
$12,120.30 for the Initial Term. SUMMARY:
FSM conducts
aircraft fueling operations at PBI and is leasing space at 1300 Belvedere Rd.,
Unit 1304, in the Cargo Building at PBI.
Delegation of authority for execution of the standard County agreement
above was approved by the Board in R2010-1392.
Countywide (AH)
3. Staff recommends
motion to receive and file:
A) Non-Signatory Airline
Agreement (Airline Agreement) with Breeze Aviation Group, Inc., d/b/a Breeze
Airways (Breeze), commencing February 14, 2022, terminating September 30, 2022,
and automatically renewing on
an annual basis each October 1st to September 30th until canceled; to provide commercial air
service at the Palm Beach International Airport (PBI), and to lease 192 square
feet of office space;
B) Airline Service Incentive
Program Participation Agreement with Breeze, for four routes (Incentive
Agreement No. 1) providing for the waiver of landing, ticket counter and gate
fees and office rental from February 19, 2022, through February 18, 2024, for
flights from Akron/Canton, Ohio (CAK), Columbus, Ohio (CMH), Richmond, Virginia
(RIC) and Norfolk, Virginia (ORF); and
C) Airline Service Incentive
Program Participation Agreement with Breeze for two routes (Incentive Agreement
No. 2), providing for the waiver of landing, ticket counter and gate fees from
February 19, 2022, through August 19, 2022, for flights from Charleston, South
Carolina (CHS) and New Orleans, Louisiana (MSY).
SUMMARY: The
Airline Agreement permits Breeze to operate at PBI and to lease 192 square feet
of airline ticket office space.
Incentive Agreement No. 1 waives landing, ticket counter, gate fees and
office rental associated with flights from four routes for two years. Incentive
Agreement No. 2 waives landing, ticket counter and gate fees associated with
flights from two routes for six months. Delegation of authority for execution
of the standard form Non-signatory Airline Agreement was approved by the Board
in R2019-1156. Delegation of authority for execution of the standard Airline
Service Incentive Agreements was approved by the Board in R2014-0251. Countywide (AH)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
4. Staff recommends
motion to approve:
A) Change Order No. 6 to the contract with Stryker Electrical Contracting, Inc. (Stryker) decreasing the contract amount by $282,342 and increasing the contract time by 102 calendar days for the Public Address (PA) System Replacement at Palm Beach International Airport (PBI); and
B) a budget transfer of $282,342 in the Airport’s Improvement and
Development Fund to decrease budget for the project; including a transfer to Reserves
in the amount of $282,342.
SUMMARY: The contract
with Stryker in the amount of $4,962,752 and 635 calendar days was approved by
the Board on June 2, 2020 (R2020-0555).
Change Orders 1-5 in the amount of $68,775 and 17 calendar days were
approved under the delegated authorities detailed in PPM CW-F-050. Approval of Change Order No. 6 will primarily
provide a credit to retrofit existing speakers rather than replacing them due
to the constrained space or conflicts with above ceiling utilities. The retrofit includes installing new speakers
and cables into the existing conduits and speaker boxes. In addition, it will compensate the
contractor for changes in microphone and speaker locations and HVAC
modifications to the communications room. The existing infrastructure is not
sufficient to cool the room to the temperature needed to protect the additional
PA equipment. Stryker has committed to a minimum of 15% participation for this
contract. The DBE participation to date for this contract including this change
order is 15.98%. Countywide
(AH)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: an increase in
the maximum dollar value of the annual for Heating, Ventilation and Air
Conditioning (HVAC) contracts by $5,000,000 for HVAC services on an as-needed
basis through January 6, 2025.
Contractor Resolution
Status
1) Air
Handlers of the Palm
Beaches, Inc. Pending Local/SBE
2) Air
Mechanical & Service Corp R2020-0229 Non-Local/Non-SBE
3)
Bradley Heating & Air
Conditioning, Inc.
R2021-0059 Local/SBE
4)
Cedars Electro-Mechanical, Inc.
R2020-0019 Local/S/WBE
5)
Commercial Cooling Concepts, Inc. R2020-0230 Local/SBE
6)
D.A.C. Air Conditioning Corp.
R2020-0231 Non-Local/Non-SBE
7) E.
C. Stokes Mechanical
Contractors, Inc. R2020-0232 Local/Non-SBE
8)
Farmer & Irwin Corp. R2020-0020 Local/Non-SBE
9)
Florida Mechanical LLC
R2020-0021 Local/Non-SBE
10) Johnson Controls, Inc. R2021-1795 Non-Local/Non-SBE
11) Koldaire, Inc.
R2020-0233 Non-Local/Non-SBE
12) Page Mechanical Group, Inc. R2021-1061 Local/Non-SBE
13) Precision Air System, Inc. R2020-0022 Local/Non-SBE
14) Quantum Mechanical, LLC
R2020-0234 Local/S/MBE
15) Sailfish Mechanical R2020-0235 Local/SBE
16) The Airtex Corporation R2020-0236 Local/SBE
17) Thermal Concepts, Inc. R2020-0237 Non-Local/Non-SBE
18) Thermo Air, Inc. R2020-0023 Non-Local/Non-SBE
SUMMARY: On January 7,
2020, the Board of County Commissioners (Board) approved annual HVAC contracts
for HVAC services related to system and component installations, upgrades,
replacements, modifications and repairs. During the first two years of the
contract, the County awarded $7,839,442.04 in work orders. Staff is requesting
the cumulative limit be increased by $5,000,000 for a total cumulative value of
$13,000,000 in order to accommodate additional anticipated new projects
required to be accomplished before the term of this contract expires on January
6, 2025. Work is to be awarded as work orders on a lump sum, competitively bid
basis across all prequalified contractors. Contractors are allowed to qualify
at any time and be added to this annual contract before the term ends. Projects
$100,000 and over are advertised on the vendor self-service website while
projects $200,000 and over are also advertised in the newspaper. Projects under
$100,000 are bid among the pool of pre-qualified contractors (currently 18 have
pre-qualified) and for projects over $100,000, the bidding pool is expanded to
include any additional bidders responding to the specific project advertisement
that submit a qualification application at least ten days before the bid due
date. The HVAC annual contract was presented to the Goal Setting Committee on
August 21, 2019 and the committee established Affirmative Procurement
Initiatives of sheltered market for projects less than $100,000 or 10% Small
Business Enterprises (SBE) price preference for projects $100,000 or greater.
Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE) participation will
be identified on each work order, and will be tracked cumulatively for each
work order issued. Current cumulative S/M/WBE participation for all work orders
to-date under the HVAC annual contract is 31.77%. (Capital Improvements) Countywide
(MWJ)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
2. Staff recommends
motion to approve: an increase in the
maximum dollar value of the annual minor construction contracts by $5,000,000
for general minor construction services on an as-needed basis through February
10, 2025.
Contractor Resolution
Status
1) All-Site Construction, Inc. R2020-0142 Local/S/MBE
2) Andrea Construction, Inc. R2020-0143 Local/SBE
3) Anzco Inc. R2020-0144 Local/SBE
4) Brothers Construction, Inc. R2020-0562 Non-Local/Non-SBE
5) Clean Air Restoration, Inc. R2020-0145 Local/Non-SBE
DBA Chandler Construction
Company
6) Close Construction, LLC R2021-1718 Non-Local/Non-SBE
7) Cooper Construction
Management R2021-1719 Local/S/MBE
and Consulting, Inc.
8) D.W. Recreation Services, Inc. R2021-1490 Local/S/WBE
9) DCOTA Contracting, Inc. R2020-0146 Local/Non-SBE
10) Docks & More Construction
Co. R2020-1686 Local/Non-SBE
11) E & F Florida Enterprises,
Inc. dba
Creative Contracting Group R2020-1687 Local/Non-SBE
12) Engineered Comfort Solutions,
Inc. R2021-1236 Non-Local/Non-SBE
13) Florida Mechanical LLC R2021-1720 Local/Non-SBE
14) Glades Roofing, LLC Pending Local/SBE
15) Greenview Construction LLC R2020-0565 Local/SBE
16) Hatcher Construction &
Development, Inc. R2020-0147 Local/S/MBE
17) Hufcor, Inc. R2020-0148 Non-Local/Non-SBE
18) I.Q. Construction, Inc. R2021-1062 Local/S/M/WBE
19) J. Rawn Enterprises, Inc. R2020-0149 Local/SBE
20) J.I.J Construction Corp. R2021-0894 Local/S/M/WBE
21) Joe Schmidt Construction,
Inc. R2020-0150 Local/SBE
22) Kelly Brothers, Inc. R2020-1344 Non-Local/Non-SBE
23) Lambert Bros, Inc. R2020-0563 Non-Local/Non-SBE
24) One Call Florida, Inc. R2020-0151 Local/SBE
25) Onel Construction LLC R2021-0796 Local/Non-SBE
26) Parsa Corporation R2020-1029 Local/Non-SBE
27) Poseidon Dredge & Marine,
Inc. R2020-0564 Local/S/MBE
28) Ralph Della-Pietra Inc. R2020-1575 Local/SBE
29) Randolph Construction Group,
Inc. R2020-0566 Local/S/MBE
30) Regal Contractors, Inc. R2021-1491 Non-Local/Non-SBE
31) Republic Construction Corp R2020-1345 Local/SBE
32) West Construction, Inc. R2021-1721 Local/Non-SBE
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
2. (Cont’d) SUMMARY:
On February 11, 2020, the Board of County Commissioners (Board) approved
the annual minor construction contracts for construction services associated
with repairs, improvements and renovations to County properties. During the
first two years of the contract, the County awarded $9,571,270.02 in work
orders. Staff is requesting the cumulative limit be increased by $5,000,000 for
a total cumulative value of $15,000,000 in order to accommodate additional
anticipated new projects required to be accomplished before the term of this
contract expires on February 10, 2025. Work is to be awarded as work orders on
a lump sum, competitively bid basis across all prequalified contractors.
Contractors are allowed to qualify at any time and be added to this annual
contract. Projects $100,000 and over are advertised on the vendor self-service
website while projects $200,000 and over are also advertised in the newspaper.
Projects under $100,000 are bid among the pool of pre-qualified contractors
(currently 32 have pre-qualified) and for projects over $100,000, the bidding
pool is expanded to include any additional bidders responding to the specific
project advertisement that submit a qualification application at least ten days
before the bid due date. This minor construction annual contract was presented
to the Goal Setting Committee on August 21, 2019. The Committee applied the
following three Affirmative Procurement Initiatives: 1) sheltered market for
projects less than $100,000; or 2) 10% Small Business Enterprises (SBE) Price
Preference for single-trade projects $100,000 or greater; or 3) a minimum
mandatory 25% SBE subcontracting goal for multi-trade projects. Actual
Small/Minority/Women Owned Business Enterprise (S/M/WBE) participation will be
identified on each work order, and will be tracked cumulatively for all work
orders issued. Current cumulative S/M/WBE participation for all work orders
to-date under the minor annual contract is 81.83%. (Capital Improvements) Countywide
(MWJ)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
3. Staff recommends
motion to approve: Work Order No. 22-003 to the annual painting and
weatherproofing contract with WGM Quality Painting, Inc. (Contractor)
(R2018-0396) for the Fleet and Roads & Bridges – Weatherproofing project in
the amount of $561,530.25 for a period of 90 calendar days from notice to
proceed. SUMMARY: On April 10, 2018, the Board of County
Commissioners (Board) approved the annual contract with the Contractor for
painting and weatherproofing services on an as needed basis. Work Order No.
22-003 authorizes the Contractor to furnish and provide all labor, equipment,
devices, tools, materials, and all miscellaneous requirements to pressure
clean, seal and paint the exterior of the fleet building and the roads and
bridges building. This project was competitively advertised and new contractors
were invited to bid on the project by submitting prequalification documents
prior to the submission of the bid response. The Contractor will have 90
calendar days from notice to proceed to substantially complete the project.
Liquidated damages for failure to achieve certification of substantial
completion within the contract time or approved time extension thereof are $80
per day. On January 2, 2019, the Goal Setting Committee applied the following
Affirmative Procurement Initiatives (API) for this annual contract: 1)
Sheltered market for projects less than $100,000, when three or more Small
Business Enterprises (SBE) are qualified; or 2) 10% SBE Price Preference for
projects $100,000 or greater. Since this project is over $100,000, the
applicable API is the latter. The Contractor is an SBE and committed to 100%
SBE participation on this work order. To date, the overall SBE participation on
the annual painting and weatherproofing contract is 70.11%. The Contractor is a
local business. Funding for this project is from the Public Building
Improvement fund. (Capital Improvements Division) District 7 (MWJ)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to approve: Work Order No. 22-006 to the annual Heating, Ventilation,
and Air Conditioning (HVAC) contract with Cedars Electro-Mechanical, Inc.
(Contractor) (R2020-0019) for the South County Administration HVAC Replacement
Re-bid project in the amount of $488,357 for a period of 120 calendar days from
equipment delivery. SUMMARY: On
January 7, 2020, the Board of County Commissioners (Board) approved the annual
contract with the Contractor for HVAC services related to system and component
installations, upgrades, replacements, modifications and repairs on an as
needed basis. The existing HVAC units at the South County Administration
building are at least 16 years old, are in poor condition and at the end of
their useful life. Work Order No. 22-006 authorizes the removal and replacement
of the existing HVAC units. This project was competitively advertised and new
contractors were invited to bid on the project by submitting prequalification
documents prior to the submission of the bid response. The Contractor will have
120 calendar days from the equipment delivery date to substantially complete
the project. Liquidated damages for failure to achieve certification of
substantial completion within the contract time or approved time extension
thereof are $80 per day. Typically, the time to achieve substantial completion
is established as a function of the issuance of the Notice to Proceed. However,
current market conditions resulting from the pandemic reflect a prevalent delay
on equipment lead times. As a result, Staff modified the substantial completion
condition to be measured from the equipment delivery date rather than from the
issuance of the Notice to Proceed. On August 21, 2019, the Goal Setting
Committee applied the following Affirmative Procurement Initiatives (API) for
this annual contract: 1) Sheltered market for projects less than $100,000; or
2) 10% Small Business Enterprises (SBE) price preference for projects $100,000
or greater. Since this project is over $100,000, the applicable API is the
latter. The Contractor is an SBE and committed to 88.74% SBE participation on
this work order. To date, the overall SBE participation on the annual HVAC
contract is 32.36%. The Contractor is a local business. The funding sources
for this project include the Public Building Improvement fund and
Infrastructure Sales Tax fund. (Capital Improvements Division) District
7 (MWJ)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
5. Staff recommends
motion to receive and file: Change Order No. 13 to Amendment No. 9
(R2020-1870) of the continuing construction management contract with The Weitz
Company, LLC (R2016-0763) increasing the Guaranteed Maximum Price (GMP) in the
amount of $46,888.12 for additional work required for the Lantana Library
Renovation project. SUMMARY: On June 21, 2016, the Board of County
Commissioners (Board) approved the continuing Construction Manager (CM)
contract with The Weitz Company, LLC for construction management services for
capital projects. On December 12, 2020, the Board authorized Amendment No. 9
(R2020-1870) in the amount of $2,097,146, which consisted of painting and
weatherproofing, new flooring, renovating the restrooms, re-configuring and
constructing new interior spaces, and relocating the public computer
workstations along with the associated power and data supply. Change Order No.
13, which was requested by the Library Department, authorized the procurement
and installation of chair rails, acoustical wall panels, electrical modifications
and testing and balancing the heating ventilation and air conditioning system.
The total costs of the additional work associated with Change Order No. 13 is
$66,784.53, of which $19,896.41 is funded from the construction manager’s GMP
contingency allowance resulting in a net increase to the GMP contract price in
the amount of $46,888.12. In accordance with Policies and Procedure Memoranda
(PPM) CW-F-050, when the cumulative value for additional work exceeds the
greater of 5% or $250,000 of the original contract value an agenda item
notifying the Board of the item that puts the cumulative value in the excess
category must be presented as a receive and file. To date, the cumulative value
of additive change orders, including Change Order No. 13, totals $287,201.20.
This agenda item is being submitted to notify the Board that Change Order No.
13 puts the cumulative value of changes or additional work in excess of the
$250,000 threshold amount established by PPM CW-F-050. The CM was selected
under the Small Business Enterprise (SBE) Ordinance in place at the time. The
continuing CM contract was awarded pursuant to the SBE ordinance but this GMP,
having been initiated after January 1, 2019, is subject to the requirements of
the Equal Business Opportunity ordinance. The Construction Manager is not an
SBE. The continuing CM contract was presented to the Goal Setting Committee on
February 20, 2019 and an Affirmative Procurement Initiative of 20% SBE
participation was applied to the contract. There is 14.67% SBE participation
for Change Order No. 13 to Amendment No. 9. The Weitz Company, LLC is a local
business. The funding source for this project is from the Library Expansion
Program (Ad Valorem) fund. (Capital Improvements Division) District 2
(MWJ)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
6. Staff recommends
motion to approve: Work Order No. 22-010 to the annual minor
construction contract with D. W. Recreation Services, Inc. (Contractor)
(R2021-1490) for the Multiple Parks Playground Equipment Replacement Rebid
project in the amount of $1,067,000 for a period of 120 calendar days from
permit issuance. SUMMARY: On
October 19, 2021, the Board of County Commissioners (Board) approved the annual
minor construction contract with the Contractor for repairs, improvements and
renovations to County properties. The playground equipment is outdated, parts
are difficult to find, maintenance is costly, and the equipment has surpassed
its life expectancy. Work Order No. 22-010 authorizes the demolition of the
existing playground, procurement and installation of new playground equipment,
installation of new curbing and new playground surfacing at the Jupiter Farms
Park, Dubois Park, Ocean Cay Park and Carlin Park, respectively. This project
aims to replace the older playground equipment at the four aforementioned
County-owned parks as part of the approved Infrastructure Surtax Project Plan.
Additionally, the project allows for each park to comply with the current
design standards of the Americans with Disabilities Act and the Consumer
Product Safety Commission that provide guidelines for playground equipment
based on age groups. This project was competitively advertised and new
contractors were invited to bid on the project by submitting prequalification
documents prior to the submission of the bid response. The Contractor will have
120 calendar days from permit issuance to substantially complete the project.
Liquidated damages for failure to achieve certification of substantial
completion within the contract time or approved time extension thereof are $80
per day. On August 21, 2019, the Goal Setting Committee applied the following
Affirmative Procurement Initiatives (API) for this annual contract: 1)
Sheltered market for projects less than $100,000; or 2) 10% Small Business
Enterprises (SBE) Price Preference for projects $100,000 or greater; or 3) a
minimum mandatory 25% SBE subcontracting goal for multi-trade projects $100,000
and over. Since this is a multi-trade project over $100,000, the applicable API
is a mandatory subcontracting goal of 25% SBE participation. The Contractor is
an SBE and committed to 95.5% SBE participation on this work order. To date,
the overall SBE participation on the annual minor construction contract is
83.61%. The Contractor is a local business. Funding for this project is from
the Infrastructure Sales Tax fund. (Capital Improvements Division) District
1 (MWJ)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 13 with Currie
Sowards Aguila Architects, Inc. (R2020-1045) (Consultant) to provide
architectural and engineering services for the Fire Rescue Comprehensive Fire
Station Capital Improvements Program for the Fire Rescue Station No. 49 – Main
Building project in the amount of $671,373. SUMMARY: On August 25, 2020,
the Board of County Commissioners (Board) approved the design contract with the
Consultant to develop and implement a comprehensive capital improvements
program for County-owned and managed fire stations. CSA No. 13 authorizes
professional services including design, bidding, permitting assistance and
construction administration services necessary for a new 18,000 square feet
fire station, Fire Station No. 49. The County has decided to construct a new
fire station on a 2.75-acre civic tract located at the southwest corner of
Lyons Road and Flavor Pict Road. The new fire station will ultimately serve to
improve response times in the developing area. The solicitation for design
professionals was advertised on December 15, 2019 according to the Equal
Business Opportunity Program, with the final selection taking place on June 26,
2020. The project was presented to the Goal Setting Committee on December 4,
2019 which established an affirmative procurement initiative requiring a
minimum mandatory goal of 25% Small Business Enterprise (SBE) participation and
awarded 15 points evaluation preference for SBE participation. The prime
consultant has committed to a 52% SBE participation goal for this contract and
71.1% SBE participation for this CSA. To date, the overall SBE participation on
this contract, including CSA No. 13, is 71.71%. The consultant is a local firm
and a SBE. This project will be funded from the Fire Rescue Improvement fund.
(Capital Improvements Division) District 5 (MWJ)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
8. Staff recommends
motion to receive and file: Contingency Use Directive (CUD) Change
Order No. 31 to Amendment No. 1 (R2018-2062) documenting a decrease to the
contingency fund of the construction management (CM) contract with James B.
Pirtle Construction Company, Inc. d/b/a Pirtle Construction Company (R2015-0852)
in the amount of $164,128.92 for additional work required for the Palm Beach
Sheriff Office (PBSO) Forensic Sciences & Technology Facility project. SUMMARY: On July 7, 2015, the Board of
County Commissioners (Board) approved the contract with James B. Pirtle
Construction Company, Inc. for the PBSO Forensic Sciences & Technology
Facility project in the amount of $107,507. On December 18, 2018, the Board
approved Amendment No. 1 (R2018-2062) establishing a Guaranteed Maximum Price (GMP)
for construction of an approximately 87,000 square feet secure lab/office/ warehouse
facility along with a vehicle impound lot in the amount of $26,305,228. CUD
Change Order No. 31 authorized the labor and materials required to provide and
install additional generator exhaust piping in the amount of $164,128.92. The
additional generator exhaust piping mitigates the potential for exhaust fumes
from the emergency generator being pulled into the building’s heating
ventilation and air conditioning intake, which is located on the opposing wall
from the generator’s location. The requested change is the result of
errors/omissions during the design phase of the project, which has an estimated
value in the amount of $82,064. The error/omission has been evaluated against
Policy and Procedure Memorandum (PPM) CW-F-067, Evaluating, Recovering and
Recording Errors/Omission by a Design Professional, and was found to be within
the design professional’s contractual standard of care. The decrease to the
project contingency offsets the cost for CUD Change Order No. 31 in the amount
of $164,128.92, which is transferred in accordance with the CM contract
requirements resulting in a zero dollar change to the contract price.
Therefore, consistent with PPM CW-F-050, the Director of the Facilities
Development and Operations Department executed CUD Change Order No. 31. For
transparency and informational purposes, staff submits CUD Change Order No. 31
to the Board as a receive and file item, so that the Board is aware of
transfers within line items of the GMP from the project contingency fund even
though said transfer results in a $0 change order and has no effect on the
Board approved contract price. The construction manager was selected under the
Small Business Enterprise (SBE) Ordinance in place at the time. The original
SBE participation on this project was 21.41 %. There is no SBE participation
for this change. To date, the overall SBE participation on this project is
21.65%. The CM is not a Palm Beach County Business. (Capital Improvements Division)
District 3 (MWJ)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
9. Staff recommends
motion to approve: Change Order
No. 3 to Amendment No. 3 (R2021-0345) of the construction management (CM) at
risk contract with Kast Construction Company LLC (R2020-0249.1) increasing the
Guaranteed Maximum Price (GMP) in the amount of $2,692,416.62 for the Palm
Beach Sheriff’s Office Headquarters (PBSO HQ) Renovation Project. SUMMARY: On
March 9, 2021, the Board of County Commissioners (Board) approved Amendment No.
3 (R2021-0345) to the CM contract with Kast Construction Company LLC
(R2020-0249.1) for the PBSO HQ Renovation project establishing a GMP in the
amount of $33,653,791. Amendment No. 3 authorized interior and exterior work
including, but not limited to, hardening the existing exterior wall and window
systems including new wall cladding to be installed for hurricane protection;
adding new reinforced concrete walls; replacement of the existing roofing
system; replacement and upgrades to the heating, ventilation and air
conditioning system (HVAC); renovation of the fire suppression and lighting
systems; and renovations to the interior of all three levels of the facility to
accommodate additional offices, workstations and conference spaces. Change
Order No. 3 includes the cost of materials, equipment, additional work, as well
as credits due to buyout savings. The additional work includes, but is not
limited to, additional repairs to the
sanitary lines, roofing system, fire alarm and card access system; additional
renovations to the elevator electronic systems; installation of new drinking fountains, vinyl flooring,
ballistic glass and exterior lights; electrical repairs; cleaning of the
remaining HVAC ducts; and removing non-code compliant electrical wiring from
the ceiling. The additional work is a result of unforeseen conditions uncovered
during construction, additional requests made by PBSO and the need to better
address select system upgrades and interior departmental layouts that were not
originally anticipated or included in the project scope. The CM contract with
Kast Construction Company LLC was awarded pursuant to the Small Business Enterprise
(SBE) Ordinance but this GMP, having been initiated after January 1, 2019, is
subject to the requirements of the Equal Business Opportunity Ordinance. Kast
Construction Company LLC is not an SBE, but has partnered with All-Site
Construction, Inc., an SBE CM. In September 2020, prior to subcontractor
advertisement and bidding, the Goal Setting Committee applied an Affirmative
Procurement Initiative to the construction subcontracts of 25% SBE
participation, of which 5% must be a Minority Business Enterprise (MBE) African
American or Hispanic American. The original SBE participation on Amendment No.
3 was 41.349% of which 7.64% was MBE participation. The SBE participation for
Change Order No. 3 is 12.54%. To date, including Change Order No. 3 to Amendment
No. 3, Kast Construction Company LLC has achieved 32.50% SBE subcontracting
participation of which 6.82% is MBE participation. Kast Construction Company
LLC is a Palm Beach County business. The funding source for this project is
from the Infrastructure Sales Tax fund. (Capital Improvements Division) District
3 (MWJ)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to:
A) approve a contract for Consulting/Professional
Services with Florida Atlantic University for an amount not-to-exceed
$5,034.38, providing for a three-year period of sediment analysis and beach
profiling related to the North County Comprehensive Shoreline Stabilization
Project (NCCSSP), beginning upon execution of this contract and expiring April
30, 2025; and
B) authorize the County Administrator or designee to sign all
future time extensions, task assignments, certifications, and other forms
associated with this contract, and any necessary minor amendments that do not
significantly change the scope of work, terms, or conditions of this contract.
SUMMARY: This contract will provide critical sediment
analysis and beach profile data to answer questions addressed in the recent
permitting process for the NCCSSP. This data will be correlated to sea turtle nesting data and analyzed to provide an
overall assessment of the project and sand source. This contract is funded by
Beach Management Funds allocated to the NCCSSP. The contract contains an
indemnification provision that differs from that adopted for use by the County
under PPM CW-F-049. In accordance with PPM CW-F-049, the Risk Management
Department and the County Attorney’s Office have reviewed the terms and agreed
to the deviation, taking in to consideration the County’s need to conduct the
monitoring work, the County’s current performance of such monitoring work and
liability for its acts, and the non-waiver of sovereign immunity beyond the
statutory caps of Section 768.28, Florida Statutes. District 1 (SS)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: the following two executed Entertainment Contractor
Agreements:
A) Peter Sarfati in an amount not to exceed
$1,600 for the Solid Brass concert at Seabreeze Amphitheater, on February 14,
2022; and
B) Richard Benjamin in an amount not to
exceed $500 for the Fabulons Concert at Canyon Amphitheater, on February 19,
2022.
SUMMARY: The Parks
and Recreation Department produces cultural activities to promote the quality
of life in the communities it serves. A sponsorship in the amount of $500 from Nostalgic
America offset the expenses of the event at the Canyon Amphitheater. These Entertainment Contractor
Agreements have been fully executed on behalf of the Board of County Commissioners (BCC) by the Director of the Parks and Recreation Department in accordance with
Resolution 2008-1109, amended by Resolutions 2010‑0644, 2014-0168 and
2017-1367. The Department is now
submitting these agreements in accordance with County PPM CW‑O‑051,
which requires all delegated agreements to be submitted by the initiating
Department to the BCC as a receive and file agenda item. Districts 1 & 5 (AH)
2. Staff recommends
motion to receive and file: an executed Sound and Light Production Service Contractor Agreement for Sanderford
Sound, Inc. in an amount not to exceed $2,285 for the Solid Brass Concert at
Seabreeze Amphitheater, on February 14, 2022. SUMMARY: This Sound and Light Production
Service Contractor Agreement has been fully executed on behalf of the Board of
County Commissioners (BCC) by the Director
of the Parks and Recreation Department in accordance with Resolution 2009-0592,
amended by Resolutions 2010‑0645, 2014‑0167, 2017-1368 and
2018-0179. The Department is now submitting this agreement
in accordance with County PPM CW-O-051, which requires all delegated agreements
to be submitted by the initiating Department to the BCC as a receive and file
agenda item. District 1
(AH)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
3. Staff recommends
motion to receive and file: an executed Independent Contractor
Agreement for M. Regina Rodrigues, low impact and gentle exercise programs at Therapeutic Recreation Complex, for the
period of January 18, 2022 through September 30, 2022 in an amount not to
exceed $2,700. SUMMARY: This Independent Contractor Agreement has been
fully executed on behalf of the Board of County Commissioners (BCC) by the
Director of the Parks and Recreation Department in accordance with Resolution
94-422, amended by Resolutions 2002-2103, 2007-0409, 2012-0168, 2017-0822 and
2021-2049. The Department is now
submitting this agreement in accordance with County PPM CW-O-051, which requires
all delegated agreements to be submitted by the initiating Department to the
BCC as a receive and file agenda item. District 3 (AH)
4. Staff recommends
motion to receive and file: an executed Special Events Rental Agreement for CC Leisure, LLC for the Big Bounce America event at Burt
Aaronson South County Regional Park, for the period January 18, 2022 through
January 25, 2022. SUMMARY: This Special Events Rental Agreement has been
fully executed on behalf of the Board of County Commissioners (BCC) by the
Director of the Parks and Recreation Department in accordance with Resolution
R2021-1552. The Department is now
submitting this agreement in accordance with County PPM CW-O-051, which
requires all delegated agreements to be submitted by the initiating Department to
the BCC as a receive and file agenda item. District 5 (AH)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends
motion to approve and ratify: the Collective Bargaining Agreement between Palm Beach
County and Professional Firefighters/Paramedics of Palm Beach County, Local
2928, IAFF, Inc., for the period October 1, 2021 through
September 30, 2024, only with respect to the Battalion Chiefs’
Supervisory Bargaining Unit certified by PERC (PERC RA-93-004), with certain
compensation enumerated in Article 43 (Duration of Agreement) being retroactive
to February 12, 2022. SUMMARY: On February
5, 2019, the Board approved a Collective Bargaining Agreement (CBA) with the
Professional Firefighters/Paramedics of Palm Beach County, Local 2928, IAFF,
Inc. (R2019‑0234) for the period of October 1, 2018 through
September 30, 2021. The County has continued to operate under
the terms and conditions of the prior CBA pending ratification of this new CBA.
This new agreement was ratified by the Battalion
Chiefs Bargaining Unit, as reflected in the Letter of Union Ratification. The
three-year cumulative cost of this agreement is estimated to be $1.254 million
(representing a 9% increase in annual personnel services costs) over the
expired CBA, and includes across‑the‑board salary increases as
follows:
FY 2022 Effective February 12, 2022 3%
FY 2023 Effective the pay period which includes
October 1, 2022 3%
FY 2024 Effective the pay period which includes
October 1, 2023 3%
Funding for
fiscal year 2022 can be accommodated in the approved FY 2022 budget. The
major elements of this agreement are included in Attachment 3 to this agenda
item. Countywide (MM)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends
motion to approve: an
increase of $50 from a rate of $300 to $350 for forensic nurses to be paid when
a forensic rape exam is performed as approved by Section 960.28, Florida
Statutes. SUMMARY: On June 3, 2014, the Board of County
Commissioners approved a forensic rape exam rate of up to $300 per exam for
forensic nurses. Over the last several years, there have been additional
requirements of the Public Safety Department’s Division of Victim Services
(DVS) forensic nurses when performing forensic rape exams including utilization
of specialized equipment to assist in their examinations, prophylaxis
assessments and strangulation assessments. Forensic nurses respond 24 hours a
day, 7 days a week. The additional funds
will be used to support the increased duties that the forensic nurses are
routinely performing during the forensic exam.
Furthermore, with the recent impact on the healthcare industry due to
COVID, the rate increase will help retain forensic nurses. The increase in the exam fee will not require
additional funds to be added to the DVS budget as the forensic rape exams are
100% funded under Section 960.28, Florida Statutes. Countywide (JW)
2. Staff
recommends motion to approve: one “At Large” appointment to the Emergency Medical Services Advisory Council (EMS
Council) to complete the unexpired term ending September 30, 2023.
|
Nominee |
Seat |
Designation |
Nominated by |
|
George Rizzuto |
20 |
PBC Tenet Hospital CEO |
Tenet Palm Beach Group |
|
|
|
|
|
SUMMARY: Per Resolution R2014-0100, the Board of County Commissioners approved a representative make-up of the EMS Council to include 20 members. Thirteen members are representatives of the various components of the EMS system with specific requirements and seven members are Commission District Consumer appointments. The previous occupant of this seat resigned January 27, 2022. A letter was received from the Tenet Palm Beach Group requesting a new nominee. The one nominee is a Caucasian male who will complete the former member’s Council term. With the appointment to this seat, the EMS Council will have 20 seats filled. The EMS Council will have a diversity count as follows: Caucasian: 19 (95%) and African American: 1 (5%). The gender ratio (male: female) will be 14:6. Countywide (SB)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
1. Staff recommends
motion to receive and file: a contract for Professional Services with
Emily Deming, a Postdoctoral Psychology Fellow (Fellow), to complete a
requirement of 2,000 hours of clinical work that will provide training and
experience in family and youth counseling, in the amount of $40,440, for the
period August 1, 2022, through July 28, 2023. SUMMARY: The Youth Services Department’s Residential Treatment and
Family Counseling Division (Division) is an authorized counselor training
facility for many state colleges and universities offering degrees in
psychology, social work, and other related fields. Postdoctoral programs require 2,000 hours of
supervised services in order to meet state licensing requirements. The Division
is offering its program as a location to obtain this training. Each Fellow, at
a minimum, is assigned and completes the workload equivalent to a Licensed
Therapist. The base hourly rate of a Licensed Therapist is $27.07 versus the
hourly fellowship contract rate of $19.97. Additionally, the Fellow will
receive a $500 stipend for health insurance.
On October 3, 2006, Agenda Item 3X-2 authorized the County Administrator
or designee to execute future postdoctoral psychology resident (n/k/a Fellow)
contracts on behalf of the Board of County Commissioners, after approval of
legal sufficiency by the County Attorney’s Office, and within budgeted
allocations. The contract spans two fiscal years. Sufficient funding is
included in the current budget and in the proposed FY 2023 budget to meet
county obligations. The Contract was executed early to allow the selected
Fellows to make necessary plans following graduation. Countywide (HH)
CC. SHERIFF
1. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office, a donation from the
Great American Life Insurance Company in the amount of $4,201.01; and
B) approve a budget amendment of $4,202 in the
Sheriff’s Grant Fund.
SUMMARY: On January 25,
2022, the Palm Beach County Sheriff’s Office was issued a check in the amount
of $4,201.01 as the designated beneficiary in a former employee’s Great
American Life Insurance Policy. The
donation will be transferred to the employee welfare organization 501(c)(4). There
is no match requirement associated with this donation. Countywide (LDC)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
2. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office a Grant Award for the
FY2021-2022 Coach Aaron Feis Guardian Program from the Florida Department of Education for the
period of July 1, 2021 through June 30, 2022;
B) approve
a budget amendment of $100,000 in the Sheriff’s Grants Fund.
SUMMARY: On February 8, 2022,
the Palm Beach County Sheriff’s Office received a grant award in the amount of
$100,000 for the Coach Aaron Feis Guardian Program to continue the Safe Schools
Security Guard Training Program (SSSGTP).
The
SSSGTP is a partnership with the Palm Beach County School District to ensure
all charter schools in Palm Beach County are equipped with a Safe-School
Officer in compliance with Section 1006.12, Florida Statutes. These funds will
be used for overtime and personnel costs to provide training by qualified sworn
deputies/instructors certified by the Criminal Justice Standards and Training
Commission and to provide program supervision/oversight. The contract agreement number is 97K-90210-2D001. The CFSA# is 48.14. There
is no match requirement associated with this award. Countywide (LDC)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
DD. TOURIST
DEVELOPMENT COUNCIL
1. Staff recommends
motion to receive and file: three fully
executed Palm Beach County FY2021 Grant Agreements managed by the Palm Beach
County Sports Commission, Inc on behalf of the Palm Beach County Tourist
Development Council (TDC) with:
A) Championship Tournaments, LLC, for the
promotion of the Development Player League Winter Showcase, held from January 6
- 9, 2022, for the term July 6, 2021 – April 9, 2022. This grantee was approved
by the TDC on October 6, 2021, in the amount of $50,000;
B) Eiger Marketing Group, LLC, for the promotion
of the Gainbridge LPGA at Boca Rio, held from January 24 – 30, 2022, for the
term July 24, 2021 – April 30, 2022. This grantee was approved by the TDC on
October 6, 2021, in the amount of $30,000; and
C) American Bicycle Association Company, for the
promotion of the USA BMX Sunshine State Nationals, held from January 14-16,
2022, for the term July 14, 2021 – April 16, 2022. This grantee was approved by the TDC on
October 6, 2021, in the amount of $25,000.
SUMMARY: In accordance with County PPM CW-O-051,
all delegated contracts/ agreements/grants must be submitted by the initiating
Department as a receive and file agenda item. On June 7, 1994, the Board of
County Commissioners adopted resolution (R94-702) authorizing the Executive
Director of the Tourist Development Council to enter into grant agreements with
Category G (Sports) grantees after they have been approved by the Tourist
Development Council. Combined, these agreements generated a total of 10,288
room nights, and also funded events which promoted sports tourism in Palm Beach
County. Districts 1, 2, 4 & 7 (YBH)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
DD. TOURIST
DEVELOPMENT COUNCIL (Cont’d)
2. Staff recommends
motion to receive and file: three fully
executed Palm Beach County FY2021 Grant Agreements managed by the Palm Beach
County Sports Commission, Inc on behalf of the Palm Beach County Tourist
Development Council (TDC) with:
A) Legendary Sports Group, LLC, for the promotion of the Eye of the
Hurricane, held from January 15 - 16, 2022, for the term July 15, 2021 – April
16, 2022. This grantee was approved by the TDC on October 6, 2021, in the
amount of $15,000;
B) American Youth Soccer Organization, Inc., for
the promotion of the AYSO Florida State Games, held from January 15 – 17, 2022,
for the term September 15, 2021 – April 17, 2022. This grantee was approved by
the TDC on October 6, 2021, in the amount of $6,000; and
C) Foster Events Group, LLC, for the promotion
of the Association of Professional Pickleball Professionals Boca Raton
International Masters, held from January 18 - 23, 2022, for the term July 18,
2021 – April 23, 2022. This grantee was approved by the TDC on October 6, 2021,
in the amount of $25,000.
SUMMARY: In accordance with County PPM CW-O-051,
all delegated contracts/ agreements/grants must be submitted by the initiating
Department as a receive and file agenda item. On June 7, 1994, the Board of
County Commissioners adopted resolution (R94-702) authorizing the Executive
Director of the Tourist Development Council to enter into grant agreements with
Category G (Sports) grantees after they have been approved by the Tourist
Development Council. Combined, these agreements generated a total of 3,229 room
nights, and also funded events which promoted sports tourism in Palm Beach
County. Districts 1, 2 & 4 (YBH)
APRIL 5, 2022
3. CONSENT
AGENDA APPROVAL
EE. OFFICE OF COMMUNITY REVITALIZATION
1. Staff
recommends motion to approve:
A) expenditure of $27,600 for the repair of flood and drainage mitigation facilities in the Country Club Acres (CCA) Countywide Community Revitalization Team (CCRT) area;
B) a budget transfer of $27,600 to the Capital Outlay Fund from the Office of Community Revitalization CCRT Recoup Funding Account to repair flood and drainage facilitates in CCA.
SUMMARY: The requested funding is needed to replace and up size an existing culvert, replace existing corrugated metal piping, and reconstruct an embankment adjacent to the failed culvert. Palm Beach County Engineering has reviewed and agreed that this requested project is vital and needed in order to safeguard and improve drainage facilities in CCA. The requested budget transfer of $27,600 is needed to fund the increased costs of project implementation. District 5 (HH)
* * * * * * * * * * * *
APRIL 5, 2022
4. SPECIAL PRESENTATIONS – 9:30 A.M.
A) Proclamation
declaring April 5, 2022 as Helen Vogt Greene Day in Palm Beach County (District
2)
B) Proclamation
declaring April 24, 2022 as Annette Andre Day in Palm Beach County (District 3)
C) Proclamation
declaring April 2022 as Child Abuse Prevention Month in Palm Beach County (District
2)
D) Proclamation recognizing the 95th Anniversary of Lesser,
Lesser, Landy & Smith, PLLC, Attorneys at Law (District 3)
E) Proclamation
declaring April 2022 as Second Chance Month in Palm Beach County (District 4)
F) Proclamation
declaring April 2, 2022 as Flash Syringe Service Programs Day in Palm Beach
County (District 6)
G) Proclamation
declaring April 10-16, 2022 as Palm Beach County Public Safety
Telecommunicators Week in Palm Beach County (District 4)
H) Proclamation
declaring April 2022 as National Government Month in Palm Beach County
(District 6)
I) Proclamation
declaring April 22, 2022 as Earth Day in Palm Beach County (District 1)
J) Proclamation
declaring April 18-22, 2022 as National Community Development Week in Palm
Beach County (District 7)
K) Proclamation
declaring April 4-10, 2022 as Norton Museum of Art Week in Palm Beach County
(District 5)
L) Certificate
of Recognition presented to Andy Thomson (District 4)
* * * * * * * * * * * *
APRIL 5, 2022
A. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to:
A) adopt
a resolution approving a Special Lighting Maintenance Memorandum of Agreement
(SLMMOA) with the Florida Department of Transportation (FDOT) for the
maintenance of a new conventional roadway lighting system, approximately 1,000
lights, along State Road 80/Southern Boulevard from State Road 15 to County
Road 880 (Project); and
B) approve
the SLMMOA with the FDOT for the Project.
SUMMARY:
Adoption of this resolution and approval of the SLMMOA will support the
FDOT’s construction of the Project, and require Palm Beach County (County) to maintain
the Project. FDOT will compensate the County for the maintenance of the Project
lights at the same rate included in the existing State Highway Lighting
Maintenance and Compensation Agreement (R2004-0439) (SHLMCA). In the event the
County terminates the SHLMCA without replacement, the County would be obligated
to fund the Project maintenance without reimbursement. The annual costs the
County may not be compensated for is estimated at $236,801.40, based on the
current Florida Power and Light (FP&L) tariff. Also, the SLMMOA does not
include typical language relieving the County of its obligations if the
relevant annual appropriation budget is not provided by the Board of County
Commissioners, which omission deviates from CW-F-049 regarding annual
appropriations contract provision. The Project will be installed by FP&L within
FDOT rights-of-way. Project design and construction shall be funded by the Palm
Beach Transportation Planning Agency at an estimated cost of $14,637,000. The
County will have no financial obligations for design and construction of the
Project. District 6 (YBH)
APRIL 5, 2022
5. REGULAR AGENDA
B. OFFICE OF FINANCIAL MANAGEMENT AND
BUDGET
1. Staff recommends
motion to approve: the first
amendment to the contract for audit services with RSM US LLP (RSM), a two year
renewal for $1,725,632 for services to be completed by July 31, 2025. The total
contract for the five years will be $4,314,080. SUMMARY: On
June 2, 2020, the Board of County Commissioners (BCC) approved a contract with
RSM for three years with two, two-year renewal options for a potential seven
year contract. Staff was directed to bring the item back to the BCC to be
considered for a renewal option or to issue a new RFP. The contract includes a
25% SBE participation of which 10% is with eligible M/WBE firms. The M/WBE
firms are Ward & Company, P.A. and Mark Escoffery, P.A. The current three year contract will expire
with the completion of the FY 2022 audit. Including the current three year
contract, RSM will be the County’s external auditor for 17 years. The
agreement contains nonstandard indemnification language, which requires RSM US
LLP to indemnify the County for RSM US LLP’s negligent acts or omissions. This
is the same language that was included in the agreement with RSM US LLP,
formerly McGladrey, LLP in 2013. Countywide (DB)
C. ADMINISTRATION
1. Staff recommends
motion to receive and file: the 2022 Legislative Session Report. SUMMARY:
County staff will present the 2022 Legislative Session Report for the Board of
County Commissioners, including a review of the County’s 2022 legislative and
appropriation based priorities. Members of the County’s professional contract
lobbying team will also be present to review legislation affecting Palm Beach
County. Topics covered will include, but are not limited to: state budget
highlights; Palm Beach County appropriations; statewide legislation; statewide
local government preemptions; and local bills affecting Palm Beach County. Countywide
(RM)
APRIL 5, 2022
5. REGULAR AGENDA
D. COMMUNITY
SERVICES
1. DELETED: Staff recommends motion
to approve:
Subrecipient Agreement with United Way
of Palm Beach County, Inc. (UWPBC), for the period April 1, 2022 through
September 30, 2026, in an amount not-to-exceed $4,529,858 under the American
Rescue Plan Act (ARPA), to
provide funding assistance for the relocation to a new facility in order to
increase food bank capacity. SUMMARY:
UWPBC will provide Hunger Relief services to residents of Palm Beach County. UWPBC
will use ARPA funding for Task I of the capacity-building project. UWPBC will
work with various non-profit agencies whose current facilities are no longer
able to sustain current operations, nor support expected growth. Task I will
increase food bank capacity with expansion and enhancements to the current food
distribution programs. UWPBC will secure additional warehouse space to expand
food bank storage capacity. The additional warehouse space will have an
enhanced volunteer center and space for additional programs such as senior food
programs. Office space will be used to house wraparound programs. Lower cost
office space will be available for rent by other community partners and small
community non-profits. The renting of office space will provide an income
stream. Additional equipment, such as forklifts, pallet jacks, and scales will
be purchased to ensure that the facility is fully functional. UWPBC will also
provide $4,000,000 as a financial support through the MacKenzie Scott Strategic
Plan for Task II and other strategies listed in the Hunger Strategic plan for
capacity-building project. The non-profit agencies awarded funding will be
responsible for securing additional funds through federal, state, or local
grants, private funding, or other means. Task II will allow for the building
out of the warehouse space to include a commercial kitchen and processing
facility. The following capacity expansion and enhancements will include space
to process fresh produce through freezing, drying, or other means as
appropriate, an area for food preparation, and a commercial teaching kitchen to
be used as a space for job training programming, nutrition education classes,
and fundraising events with local chefs. Building partnerships with local small
business owners and entrepreneurs that own and operate food-related cottage
industry businesses who are in need of kitchen space. These businesses could potentially rent the
kitchen when not in use, which would benefit small businesses by providing a
lower cost space to grow their business and provide an additional income
stream. Treasury guidelines allows
recipients to transfer funds to subrecipients in several ways, including
advance payments. As such, this agreement
includes a one-time advance payment for start-up costs in the amount of
$1,000,000. No County match is required.
(Administration) Countywide (HH)
APRIL 5, 2022
5. REGULAR AGENDA
E. PALM
TRAN
1. Staff recommends
motion to approve:
A) an amendment to Contract No.
14-041/SC; R 2014-1541; R2019-0242, the contract for
Palm Tran Connection Services Run Package B, dated October 7, 2014 by and
between Palm Beach County and First Transit, Inc., and First Group America,
Inc. (First Transit) and approve an increase of the rates and contract ceiling;
and
B) an amendment to Contract No.
14-041/SC; R 2014-1540; R2019-0243, the contract for
Palm Tran Connection Services Run Package A, dated October 7, 2014, by and
between Palm Beach County, and MV Transportation, Inc., and MV Contract
Transportation, Inc. (MV Transportation) and approve an increase of the rates
and contract ceiling.
SUMMARY: This fifth amendment to the contract is
intended to maintain critical paratransit services until a new contract can be
awarded. A new solicitation for paratransit services was delayed due to the
COVID 19 pandemic and was advertised on January 12, 2022. The solicitation is
scheduled to have a service start date of October 1, 2022. As a result of
economic pressures created by the pandemic, costs have risen due to an increase
in market conditions for operating and labor costs. There are two primary
costing factors for these services; fixed and variable. Fixed costs
include, but are not limited to, administrative, facility and equipment costs.
Variable costs include, but are not limited to, personnel such as drivers,
maintenance and supervision staff. First Transit and MV Transportation have
differing fixed and variable costs. Their total contracts are similar in
overall costs and reflect the proportion of the total service they are
providing. This amendment will increase starting driver rates
from $13.34 to $15.50 per hour. These contract amendments will have a net
fiscal impact of $16,761,102 and will not result in an increase in the transfer
from the General Fund to Palm Tran. First Transit’s actual vehicle hour (AVH) rate
for variable costs will increase from $33.27 to $39.42 for
the 160,000 estimated vehicle hours for a total of $6,307,200. The weekly fixed
cost will increase from $31,909 to $40,374.96 for a total of $1,049,749 over
the six-month extension. The total
fixed and variable costs are estimated at $7,356,949. Due to unused contractual
amounts in prior years, these changes will increase the contract ceiling by
only $5,335,385 from a not to exceed amount of $89,756,729 to a not exceed
amount of $95,092,114 over the life of the contract from February 1, 2015
through September 30, 2022. MV Transportation’s AVH rate for variable costs
will increase from $35.35 to $42.20 for the 179,000 estimated vehicle hours for
an estimated total of $7,553,800. The weekly fixed cost will increase from
$16,652 to $20,000 for a total of $520,000 over the six-month extension. The
total fixed and variable costs are estimated at $8,073,800. Included in the
contract ceiling is fuel reimbursement to the vendor, which is estimated at
$2,060,688. These changes will increase the contract ceiling by $10,134,153
from a not to exceed amount of $87,366,053 to a not to exceed $97,500,206 over
the life of the contract February 1, 2015 through September 30, 2022. A lapse in providing these contracted services would be detrimental to
the interests, health, safety or welfare of the County by reducing
transportation services to vulnerable citizens. An emergency amendment is
necessary to continue to provide paratransit services within Palm Beach County.
Countywide (MM)
* * * * * * * * * * * *
APRIL 5, 2022
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
APRIL 5, 2022
A. ADMINISTRATION
COMMENTS
1. Staff recommends
motion to receive and file: the updated Board Directive Reports which
include in process and completed board directive items. SUMMARY: At the
February 6, 2018 Board of County Commissioners Meeting, direction was given to
the County Administrator to submit monthly a status report of the board
directives. The report categorizes: 1)
In Process Items and 2) Completed
Items. The report continues to be updated on an on-going basis. Countywide
(LDC)
B. COUNTY ATTORNEY
APRIL 5, 2022
District 1 – COMMISSIONER MARIA G. MARINO
District 2 – COMMISSIONER GREGG K. WEISS
Request
for off-site Proclamation declaring May 2022 as Mental Health Awareness and
Trauma-Informed Care Month in Palm Beach County
District 3 – COMMISSIONER DAVE KERNER
District 4 – COMMISSIONER ROBERT S. WEINROTH
District 5 - COMMISSIONER MARIA SACHS
District 6 - COMMISSIONER MELISSA MCKINLAY
District 7 – COMMISSIONER MACK BERNARD
APRIL 5, 2022
9. MATTERS BY THE PUBLIC – 2:00 P.M.
* * * * * * * * * * * *
APRIL 5, 2022
10. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."