November 7, 2023
8:00 am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
NOVEMBER 7, 2023
PAGE ITEM
9 3B2 *REVISED Motion / Title / Staff recommends motion to approve:
the
following final minutes of the Board of
County Commissioners’ meetings:
Meeting Date Meeting Type
September 2326, 2023 Budget
September 28, 2023 Zoning
October 03, 2023 Regular
52 4A *REVISED Title - Certificate of recognition to La Tuna of Okeechobee
Okeeheelee Middle School.
52 4B *DELETED – Wellington Chamber of Commerce Special
Presentation
59 5E1 *REVISED Motion / Title / Staff recommends motion to:
A) receive and file the multi-year Small/Minority/Women Business Enterprise
(S/M/WBE) utilization report;
B) authorize up to a two (2) year extension of the S/M/WBE Program to allow
time to solicit, complete and consider an updated disparity study and fairly
monitor and track an uninterrupted period of two (2) years for overall County
spend that was altered due to COVID-19 when emergency purchases were not
subject to the Equal Business Opportunity (EBO) Program;
C) authorize an updated disparity study;
D) authorize funding not to exceed $500,000 for the updated study;
E) approve Budget Transfer of $500,000 from
General Fund Contingency Reserves to fund the updated Disparity Study; and
F) support an increase in the size standards to
align with current Consumer Price Index (CPI) inflation criteria, the U.S.
Small Business Administration, best practices and current North American
Industrial Classification System (NAICS) codes as follows: From $9 million to
$13 million for Construction; from $5 million to $7 million for Professional
Services CCNA Required; from $5 million to $7 million for Goods and from $4
million to $5.7 million for Professional Services (CCNA Not Required) and Other
Services.
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the preliminary addition/deletion sheet
distributed to the Board the prior day are noted with an asterisk (*)
* * * * * * * * * * *
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
NOVEMBER 7, 2023
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Pages 9 - 51)
4. SPECIAL
PRESENTATIONS (Page 52)
5. REGULAR AGENDA (Pages 53 - 60)
6. BOARD APPOINTMENTS (Page 61)
7. STAFF
COMMENTS (Page 62)
8. BCC
COMMENTS (Page 63)
9. MATTERS
BY THE PUBLIC – 2:00 P.M. (Page
64)
10. ADJOURNMENT (Page 65)
* * * * * * * * * * *
NOVEMBER 7, 2023
CONSENT AGENDA
B. CLERK & COMPTROLLER
Page 9
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
C. ENGINEERING & PUBLIC WORKS
Page 9
3C-1 Fiscal Year 2024 sidewalk program.
Page 10
3C-2 Resolution declaring the acquisition of fee
simple right-of-way and temporary construction easement.
3C-3 Supplement No. 1 with Mehta and Associates,
Inc. for CEI services for the Australian Avenue Drainage Improvements.
Page 11
3C-4 Resolution approving a tri-party railroad
reimbursement agreement with FDOT, and an agreement with FDOT and SFRTA to
reimburse maintenance upgrades.
3C-5 Proportionate Share Agreement with BC Boynton
Industrial, LLC for the proposed project BC Commerce Center.
E. COMMUNITY SERVICES
Page 12
3E-1 Reappointments
of two members to the Palm Beach County HIV Comprehensive AIDS Resources
Emergency Act Council.
Page 13
3E-2 Amendment
No. 1 with Florida Rural Legal Services, Inc. to extend the end date, and
Amendment No. 1 with Legal Aid Society of Palm Beach County to extend the end
date.
F. AIRPORTS
Page 14
3F-1 Amendment
for Extension with FDOT for the Public Transportation Agreements for Storm
Hardening Facility Improvements, CCTV Camera Improvements at PBI, and Design
and Construction of General Aviation Federal Inspection Service Facility
Improvements at PBI.
Page 15
3F-2 FAA
Letter Amendment No. 1 to Conduct Noise Compatibility Plan Study at Palm Beach
County Park Airport extending the Period of Performance.
NOVEMBER 7, 2023
TABLE OF CONTENTS
CONSENT AGENDA
F. AIRPORTS
(cont’d.)
Page 15
3F-3 FAA
Letter Amendment to Conduct Environmental Study at North Palm Beach County
General Aviation Airport extending the Period of Performance.
Page 16
3F-4 Award
Modification Number 00006 with TSA for the Law Enforcement Officer
Reimbursement Program, and approve a Budget Amendment.
Page 17
3F-5 Change
Order No. 3 with Alen Construction Group, Inc. for Repairs to Short-Term and
Long-Term Parking Garages 2 and 3 for amount and calendar days.
Page 18 - 19
3F-6 Amendment
No. 1 with RS&H, Inc. for New Aircraft Rescue Fire Fighting Facility
Phasing Services at PBI, and a Budget Transfer.
Page 20
3F-7 Five
Consent to Sublease by Signature Flight Support LLC at PBI.
3F-8 Unmanned
Aircraft System Activity Permit with FPL.
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 21
3G-1 Reappointment of one member to the Contract
Review Committee.
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 22
3H-1 Work Order No. 23-011 with Cedars Electro-Mechanical,
Inc. for the Delray Health Clinic-Outside Air Unit Replacement project.
I. HOUSING AND ECONOMIC DEVELOPMENT
Page 23
3I-1 Two Capital Improvement Agreements with the
Town of Lantana for the Community Sensory Garden, and City of Riviera Beach Sanitary
Sewer Lift Stations control panel replacements.
Page 24
3I-2 Documents executed in connection with a
load made to Oceana Logistics International, Inc.
Page 25
3I-3 Loan Agreement with Everglades Townhomes
LP.
NOVEMBER 7, 2023
TABLE OF CONTENTS
CONSENT AGENDA
I. HOUSING AND ECONOMIC DEVELOPMENT (cont’d.)
Page 26
3I-4 Amendment No. 002 with the City of Lake
Worth Beach for project completion, and Amendment No. 003 with the Village of
Palm Springs to extend the performance timeline.
J. PLANNING, ZONING & BUILDING
Page 27
3J-1 Reappointment of one member to the
Construction Board of Adjustments and Appeals.
K. WATER UTILITIES
Page 28
3K-1 Work
Order No. 3 with Johnson-Davis Inc. for the Gun Club Road Water Main
Replacement project and Work Order No. 4 for the Haverhill Road Water Main
project.
Page 29
3K-2 Change
Order No. 5 with TLC Diversified, Inc. for the Improvements to Master Repump
Station 9-North project.
Page 30
3K-3 Standard
Potable Water and Wastewater Development Agreements with W&W XXIV, LLC,
with Pebb Atlantic II, LLC and with Principal Development Group, LLC.
Page 31
3K-4 Amendment
No. 3 with Hazen and Sawyer, P.C. to extend the contract for services.
Page 32
3K-5 Change
Order No. 3 with TLC Diversified, Inc. for the Lift Station Rehabilitation
Project B Bid Package 2 and for a project time extension.
M. PARKS & RECREATION
Page 33
3M-1 Budget Transfer within the Golf Course
Capital Fund to the John Prince Golf Learning Center Lighting Improvements
project.
Q. CRIMINAL JUSTICE COMMISSION
Page 34
3Q-1 Grant
Adjustment Notice, a Budget Transfer, and a Budget Amendment of the John D. and
Catherine T.
MacArthur Foundation Safety and Justice Challenge Grant.
NOVEMBER 7, 2023
TABLE OF CONTENTS
CONSENT AGENDA
S. FIRE RESCUE
Page 35
3S-1 Acceptance and approval of FEMA Staff for
Adequate Fire and Emergency Response Grant Program Agreement, a Budget
Amendment, and a request to increase staffing.
Page 36
3S-2 Acceptance and approval of FEMA Fire
Prevention & Safety Grant Program Agreement, and a Budget Amendment for the
purchase of smoke/carbon monoxide alarms.
Page 37
3S-3 Standard Agreements with several
municipalities for swimming lessons.
T. HEALTH DEPARTMENT
Page 37
3T-1 Contract with DOH for Environmental Health
and Engineering programs.
U. INFORMATION SYSTEMS SERVICES
Page 38
3U-1 Rescind an Interlocal Agreement with the City
of Lake Worth Beach, approve a replacement agreement and authorize County
Administrator and/or designee.
3U-2 Third Amendment with the City of Greenacres
to provide additional phone services.
X.
PUBLIC SAFETY
Page 39
3X-1 Second
Amendment with Veterinary Emergency Group, LLC for relief veterinary services.
Page 40
3X-2 Victim of Crime Act Grant Agreement with the
State of Florida, and approve a Budget Amendment.
Page 41
3X-3 Contract with Choice to Change, Inc. to
provide community service assistance to eligible youth reentry participants.
CC. MEDICAL EXAMINER
Page 42
3CC-1 Subrecipient Agreement for Federal grant
funding assistance through FDLE, and approve a Budget Amendment.
DD. SHERIFF
Page 43
3DD-1 Human Trafficking Grant Award, and approve a
Budget Amendment.
NOVEMBER 7, 2023
TABLE OF CONTENTS
CONSENT AGENDA
DD. SHERIFF
(cont’d.)
Page 44
3DD-2 Fentanyl Eradication Program Interlocal
Agreement, and approve a Budget Amendment.
Page 45
3DD-3 Behavioral Health Response Program Grant Award,
and approve a Budget Amendment.
Page 46
3DD-4 Unidentified Human Remains Program Grant Award,
and approve a Budget Amendment.
3DD-5 Victim of Crime Act Award, and approve a Budget
Amendment.
EE. OFFICE OF COMMUNITY REVITALIZATION
Page 47
3EE-1 Expenditure for additional funds to complete
the installation of speed bumps, and approve a Budget Transfer.
Page 48 - 49
3EE-2 Eleven agreements under the NEAT Grant to
implement various community improvement projects and initiatives, and delegate
authority to the County Administrator and/or designee.
FF. TOURIST DEVELOPMENT COUNCIL
Page 50
3FF-1 Two Grant Agreements, with
Prospect Select Baseball, Inc. for the promotion of the Prospect Select World
Invite, and Perfect Game USA, Inc. for the promotion of the Perfect Game Youth
Fall Invitational.
GG. INTERNAL AUDITOR
Page 51
3GG-1 Reappointment of one member to
the Internal Audit Committee.
3GG-2 Audit Risk Assessment and
Annual Work Plan.
NOVEMBER 7, 2023
TABLE OF CONTENTS
SPECIAL PRESENTATIONS
Page 52
4A La Tuna of Okeechobee Middle School
4B Wellington
Chamber of Commerce Day
4C Recognition
of Kristen Smethurst and Rosemary Paulino
4D Recognition
of Lambda Alpha Alpha Chapter and Signma Delta Delta Chapter of Omega Psi
4E Family
Court Awareness Month
4F Recognition
of Jessica Cecere
4G Veteran
Service Dog Day
4H Certificate
of congratulations Palm Beach Karate School
4I National
Hunger and Homelessness Awareness Week
4J Palm
Beach County Disability Employment Awareness Month
4K Palm
Beach North Chamber of Commerce & President/CEO Noel Martinez
REGULAR AGENDA
A. AIRPORTS
Page 53
5A-1 Amendment No. 1 with AECOM Technical
Services, Inc. for the continued performance of professional planning and
design services to the Airport Capital Improvement Plan, and approve a Budget
Transfer.
B. HOUSING AND ECONOMIC
DEVELOPMENT
Page 54
5B-1 HOME American Rescue Plan Program Award to
West Palm Beach Housing Authority, direct staff to negotiate the Loan Agreement
and authorize County Administrator and/or designee.
Page 55
5B-2 Request to HUD to convert Neighborhood
Stabilization Program 1 income to Community Development Block Grant funds,
allocation in CDBG conversion funds, a Budget Transfer and a Budget Amendment.
C. PALM TRAN
Page 56 - 57
5C-1 Resolution with FDOT approving Public
Transportation Grant Agreement to provide operating assistance for the Port St.
Lucie Express Regional Transit Pilot Program, along with a lease for coach bus,
and a Budget Amendment.
NOVEMBER 7, 2023
TABLE OF CONTENTS
REGULAR AGENDA
D. FACILITIES DEVELOPMENT AND
OPERATIONS
Page 58
5D-1
Agreement to purchase and sale of vacant
land located north of Indiantown Road and east of Bee Line Highway, and a
Memorandum of Agreement.
E. OFFICE OF EQUAL BUSINESS
OPPORTUNITY
Page 59
5E-1 Multi-year Small/Minority/Women Business
Enterprise utilization report, authorize a two (2) year extension, authorize an
updated disparity study, authorize funding, and support an increase in the size
standards.
Page 60
5E-2 Preliminary reading and permission to
advertise to amend Ordinance to Equal Business Opportunity Program.
BOARD
APPOINTMENTS (Page 61)
STAFF COMMENTS (Page 62)
COMMISSIONER COMMENTS (Page 63)
MATTERS BY THE PUBLIC –
2:00 P.M. (Page 64)
ADJOURNMENT (Page 65)
NOVEMBER 7, 2023
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following final minutes of the Board of
County Commissioners’ meetings:
Meeting Date Meeting Type
September 2326, 2023 Budget
September 28, 2023 Zoning
October 03, 2023 Regular
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve: the Fiscal Year 2024 sidewalk program. SUMMARY: Approval of the program will allow for the
scheduling and construction of the proposed projects that have been compiled in
response to requests from the Palm Beach County School District, the Palm Beach
County Sheriff’s Office, the Board of County Commissioners (BCC), and residents
of Palm Beach County. The proposed projects include nine new construction
projects and six major maintenance projects. The total program cost is
$1,500,000 and is allocated among the following categories:
|
Major Maintenance |
$499,800 |
|
Non-School
Related |
$377,810 |
|
School Related |
$593,940 |
|
Minor Maintenance
& Support |
$28,450 |
|
Total |
$1,500,000 |
The proposed list of projects for the program was previously sent to the
BCC for preliminary review by interoffice memorandum on September 15, 2023. Countywide
(YBH)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
2. Staff recommends
motion to adopt: a Resolution declaring the acquisition of fee
simple right-of-way designated as Parcel 102 and a temporary construction
easement designated as Parcel 302 necessary for the construction of roadway
improvements to extend Congress Avenue from Northlake Boulevard to Alternate
A1A (Project). SUMMARY: Adoption
of the Resolution will initiate eminent domain proceedings pursuant to Chapters
73, 74, 127, and Section 337.27, Florida
Statutes, as amended, against
two parcels having a total appraised value of $343,100. The parcels are
necessary to construct a new typical three lane roadway with shoulders, curb
and gutter, sidewalks, a roundabout, and drainage for the Project. The Project
will be constructed in two phases, and these parcels are needed for
construction of the second phase. The property owner has not accepted the offer to purchase made by
Palm Beach County (County) and attempts to negotiate the purchase have been
unsuccessful. Eminent domain proceedings are necessary to acquire the parcels
at this time in order to expedite construction of the Project. This Project
is included in the Five Year Road Program. District 1 (DO)
3. Staff recommends motion to approve: Supplement No. 1 (Supplement) to Consultant Service Authorization (CSA) No. 6, dated June 14, 2023 under the Annual Construction Engineering Inspection (CEI) Services Contract (R2021-0882) dated July 13, 2021 (Contract) with Mehta and Associates, Inc. (MAI) in the amount of $2,404,132.50 for CEI services for the Australian Avenue Drainage Improvements from Banyan Boulevard to 45th Street (Project). SUMMARY: Approval of this Supplement will provide the professional CEI services necessary during construction of the Project. The Contract was presented to the Goal Setting Committee (GSC) on November 6, 2019. The GSC applied Affirmative Procurement Initiatives of a 20% minimum mandatory Small Business Enterprise (SBE) participation and an SBE evaluation preference. MAI agreed to 20% SBE participation for the Contract. MAI agreed to 21% SBE participation for this Supplement. Their cumulative SBE participation to date for the Contract including this Supplement is 20.71%. MAI has an office located in Palm Beach County. This Project is included in the Five-Year Road Program and has infrastructure sales tax funding. District 7 (YBH)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
4. Staff recommends
motion to:
A) adopt
a Resolution approving a tri-party railroad reimbursement agreement (Agreement)
with the Florida Department of Transportation (FDOT) and the South Florida
Regional Transportation Authority (SFRTA) for maintenance and upgrades to the
railroad grade crossing on Palm Beach Lakes Boulevard, FDOT/AAR Crossing Number
628118D (Crossing); and
B) approve
the Agreement with the FDOT and the SFRTA to reimburse an estimated $834,482.79
to the SFRTA for maintenance and upgrades to the Crossing.
SUMMARY:
Adoption of the Resolution and approval of the agreement will allow the
SFRTA to perform required maintenance and upgrades to the Crossing on Palm
Beach Lakes Boulevard. Palm Beach County (County) is the license holder for
this Crossing and as a condition of the license is required to pay for all
required maintenance and upgrades for the Crossing. Required upgrades are
estimated to cost $834,482.79, which includes construction costs of
$693,735.66, 20% contingency and County staff time. The SFRTA will perform all
work associated with the improvements. The SFRTA will be responsible for
maintenance and operation of the Crossing upon completion of the improvements.
The Crossing lies within the South
Florida Rail Corridor (SFRC). The FDOT owns
the SFRC property. The SFRTA maintains
and operates the SFRC on behalf of the FDOT. Crossing is included in the Five Year Road Program, Railroad Crossings
Reserve. District 7 (YBH)
5. Staff recommends
motion to receive and file: a proportionate share agreement
for $323,936 with BC Boynton Industrial, LLC dated September 11, 2023, for
their proposed project BC Commerce Center located at the northeast corner of
Boynton Beach Boulevard and Acme Dairy Road.
SUMMARY: In accordance with Countywide PPM CW-O-051,
all delegated contracts, agreements, and grants must be submitted by the
initiating department as a receive and file agenda item. This agreement was
executed by the County Administrator on September 11, 2023 per Resolution
R2016-0125. The County’s proportionate share program allows developers to
proceed with development, notwithstanding a failure of transportation
concurrency, by contributing their proportionate share to one or more
regionally significant transportation facilities. District 5 (SAS)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: the reappointments of two (2) members to the Palm
Beach County HIV Comprehensive AIDS Resources Emergency Act Council (HIV CARE
Council), effective November 7, 2023:
|
Seat No. 1 2 |
Reappointment Lilia Perez Kristen Harrington |
Recommended By HIV CARE Council HIV CARE Council |
Term Expires 11/06/2026 11/06/2026 |
Summary: The U.S.
Department of Health and Human Services, Health Resources and Services
Administration (HRSA) requires Palm Beach County to maintain a planning council
tasked with establishing priorities and allocations for the Ryan White HIV/AIDS
Program grant funding that the County receives. The Palm Beach County HIV CARE
Council is the County’s planning council. Federal law requires that the
planning council “shall reflect in its composition the demographics of the
population of individuals with HIV/AIDS in the eligible area….”. At least 33%
of planning council members must be consumers of Ryan White services who are
unaffiliated with subrecipient service providers. The law also requires that
members of the planning council represent designated categories including:
health care providers; social service providers; community-based organizations;
local public health agencies; non-elected community leaders; and grantees of
Federal HIV programs. Ms. Perez is employed by FoundCare, Inc. and Ms.
Harrington is employed by AIDS Healthcare Foundation, Inc., which contracts
with the County for services; however, the HIV CARE Council provides no regulation,
oversight, management, or policy setting recommendations regarding the subject
contracts or transactions. Disclosure of these contractual relationships at a
duly noticed public meeting is being provided in accordance with the provisions
of Section 2-443 of the Palm Beach County Code of Ethics. The HIV CARE Council
nomination process is an open process. Per Resolution No. R2018-0015, the total
membership for the HIV CARE Council shall be no more than 33 at-large members.
The nominees have successfully completed the nomination process and the HIV
CARE Council recommends the appointments. The diversity count for the 24 seats
that are currently filled is African-American: 10 (42%), Caucasian: 7 (29%),
Hispanic-American: 6 (25%) and Asian-American: 1 (4%). The gender ratio
(female: male) is 13:11. Ms. Perez is Hispanic-American and Ms. Harrington is
Caucasian. Staff is addressing the need
to increase diversity within our boards and will continue to encourage this to
expand this Board’s diversity. (Ryan White Program) Countywide
(HH)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
2. Staff recommends
motion to approve:
A) Amendment No. 1 to Contract for Provision of Services with Florida Rural
Legal Services, Inc., (FRLS) (R2021-1905), to extend the end date from December
31, 2024 to September 30, 2025, and to amend, revise and replace portions of
the contract, with no change to the total contract amount of $825,000, for the
provision of Rapid Response Eviction Assistance Program (RREAP) services to Palm
Beach County (PBC) residents; adversely impacted by the pandemic; and
B) Amendment No. 1 to Contract for Provision of Services with Legal
Aid Society of Palm Beach County, Inc., (LASPBC) (R2021-1906), to extend the end date from December 31,
2024 to September 30, 2025, and to amend, revise and replace portions of the
contract, with no change to the total contract amount of $825,000, for the
provision of RREAP services to
PBC residents adversely impacted by the pandemic.
Summary: The amendments extend the end date of each contract by nine (9) months with no increase to funding and updates the payment schedules, allowing FRLS and LASPBC to provide RREAP services through the Emergency Rental Assistance Program (ERAP). RREAP services include legal services for eviction prevention for PBC residents adversely impacted by the pandemic. Rental assistance is provided by the Community Services Department through ERAP. Currently FRLS has served 332 unduplicated clients from January 1, 2022 through July 31, 2023. LASPBC served 586 unduplicated clients from January 1, 2022 to July 31, 2023. Both agencies are projected to serve a total of 1,050 unduplicated clients through the end of the contract period. No County match is required. (Community Services) Countywide (HH)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
1. Staff recommends
motion to receive and file: An Amendment for Extension of the following Public Transportation Grant
Agreements (PTGAs) with the Florida Department of Transportation (FOOT).
Delegation of authority for execution of the Amendments for extension of the
PTGAs was approved by the Board on August 25, 2020 (R2020-1017):
A) Storm Hardening Facility Improvements -
Phase 2 at Palm Beach International Airport (PBI), Financial Project Number
448981-1-94-01 approved by the Board on June 8, 2021 (R2021-0746), until
December 31, 2024;
B) CCTV Camera Improvements at Palm Beach
International Airport (PBI), Financial Project Number 448982-1-94-01 approved
by the Board June 8, 2021 (R2021- 0747) and amended on February 1, 2022
(R2022-0053), until December 31, 2024; and
C) Design and Construction of General Aviation
Federal Inspection Service (GAFIS) Facility Improvements at PBI, Financial
Project Number 434613-2-94-01 approved by the Board April 20, 2021 (R2021-0481
), until June 30, 2026.
Summary: Item
A provides funding for improvements to various airport facilities in support of
"shelter in place" operations on Airport property during weather
events and other emergencies. Item B provides funding for the installation of
additional cameras and supporting infrastructure at various locations
throughout the airport campus. Item C provides funding for design and
construction of the replacement GAFIS at PBI to provide US Customs and Border
Patrol (CBP) a facility to support the inspection of international general aviation
flights at PBI. The Amendment for Extension of the PTGAs extend the
availability of grant funding to allow for the completion of various airport
projects. Countywide (AH)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
2. Staff
recommends motion to receive and file: Federal Aviation Administration (FAA) Letter Amendment
(Amendment No. 1) to Grant Agreement Number 3-12-0086-017-2019 to
Conduct Noise Compatibility Plan Study at Palm Beach County Park Airport (LNA)
extending the Period of Performance until July 23, 2024. Delegation of
authority for execution of the above standard form Grant Agreement was approved
by the Board on August 25, 2020 (R2020-1017). Summary: On October 22, 2019 (R2019-1686), the Board approved FAA Grant Agreement
Number 3-12-0086-017-2019 in the amount of $709,056 to Conduct Noise
Compatibility Plan Study at LNA. This grant began on September 24, 2019 and
expired on September 23, 2023. The FAA has
provided Amendment No. 1 to said grant extending the Period of Performance
until July 23, 2024. In an effort to address community concerns with the noise impacts
of aircraft overflights in the vicinity of LNA, the Department of Airports
initiated a Noise Compatibility Study under Part 150 of Title 14 of the Code of Federal
Regulations (Part 150 Study). The Part 150 Study provides a structured approach
for airport operators, neighboring communities and the FAA to work together to
address aircraft noise concerns, while offering members of the public an opportunity for
active and direct participation in the process. This effort follows Federal
guidelines and recommendations related to the Part 150 Study review process in
order to gain Federal approval for appropriate mitigation efforts developed
under the study. Countywide (AH)
3. Staff recommends
motion to receive and file: Federal Aviation
Administration (FAA) Letter Amendment (Amendment No. 1) to Grant Agreement Number 3-12-0113-018-2019 to Conduct
Environmental Study at North Palm Beach County General Aviation Airport (F45)
extending the Period of Performance until July 23, 2024. Delegation of
authority for execution of the above standard form Grant Agreement was approved
by the Board on August 25, 2020 (R2020-1017). Summary: On November 5, 2019 (R2019-1724), the Board approved FAA
Grant Agreement Number 3-12-0113-018-2019 in the amount of $743,198 to Conduct
Environmental Study at F45. This grant began on September 24, 2019 and expired on September
23, 2023. The FAA has provided
Amendment No. 1 to said grant extending the Period of Performance until July 23, 2024. Countywide (AH)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
4. Staff recommends
motion to:
A) receive and file an
Award Modification (Modification Number 00006) of Law Enforcement Officer (LEO)
Reimbursement Program Other Transaction Agreement (OTA) 70T02021T6114N251 with
the Transportation Security Administration (TSA) in the amount of $80,080 for
law enforcement services at Palm Beach International Airport (PBI) for the
period commencing January 1, 2024 through March 31, 2024. Delegation of
authority for execution of the LEO Agreements was approved by the BCC on August
14, 2012 (R2012-1093); and
B) approve a Budget Amendment in the Airport’s
Operating Fund, for the receipt of $80,080 of funding from the TSA.
Summary: The TSA LEO Reimbursement Agreement Program
provides grants for reimbursement of airport operators for expenses incurred
for the provision of LEO support at airport security checkpoints. The Palm
Beach County Sheriff’s Office (PBSO) provides LEO support at PBI. Acceptance of
LEO Reimbursement Agreements will allow the County to recoup a portion of its
costs for the provision of PBSO's services at PBI. Reimbursement is based on
the availability of funds and is provided on a first-come, first serve basis.
The initial award in the amount of $72,000 provided funds for the period of
January 1, 2021 through March 31, 2021. Modification Number 00001 in the amount
of $220,000 provided funds for the period of April 1, 2021 through December 31,
2021. Modification Number 00002 in the amount of $72,000 provided funds for the
period of January 1, 2022 through March 31, 2022. Modification Number 00003 in the amount of
$220,000 provided funds for the period April 1, 2022 through December 31, 2022.
Modification Number 00004 in the amount of $72,000 provided funds for the
period January 1, 2023 through March 31, 2023.
Modification Number 00005 in the amount of $220,000 provided funds for
the period April 1, 2023 through December 31, 2023. Modification Number 00006
will provide for the continuation of funding for the LEO Reimbursement Program
at PBI for reimbursement of LEO services/activities for the period commencing
January 1, 2024 through March 31, 2024. Countywide (AH)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
5. Staff recommends
motion to approve: Change Order No. 3 to the contract with Alen
Construction Group, Inc. (Alen) in the amount of $415,344.56 and 110 Calendar
Days for Repairs to Short-Term and Long-Term Parking Garages 2 and 3 at Palm
Beach International Airport (PBI). Summary: The original contract with Alen for the Repairs to
Short-Term and Long-Term Parking Garages 2 and 3 at PBI in the amount of $2,684,458 and 300
Calendar Days was approved by the Board on February 14, 2023 (R2023-0218).
Change Orders No. 1 and No. 2 in the amount of $99,849.56 and 48
Calendar Days were approved in accordance with the authority designated in PPM
CW-F-050. Approval
of Change Order No. 3 in the amount of $415,344.56 and 110 Calendar Days is
required to complete the following
items:(1) repairs to light poles in the
Short-Term Garage and sidewalk pavement; (2) improvements to mitigate water intrusion in the elevator lobby located in one
of the Long Term Parking Garages, including
the installation
of a pre-engineered canopy awning; and
improvement of an existing surface parking lot located next to Economy Parking to ensure
sufficient public parking remains available during the peak travel season due
to the intermittent closure of portions of the parking facilities during the
project. Improvements to the surface
parking lot will include the installation of pavement markings, bollards, and lighting. The
project was presented to the Goal Setting Committee on July 7, 2022 and a SBE
Subcontracting (minimum of 20%), Affirmative Procurement Initiative was
applied. The S/M/WBE participation for Change Order No. 3 is 65.7%. The S/M/WBE
subcontracting participation to date is 100%. Countywide (AH)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
6. Staff recommends
motion to approve:
A) Amendment No. 10 to the General Consulting Agreement with RS&H, Inc. for
Consulting/Professional Services in the amount of $395,406.12 for New Aircraft
Rescue Fire Fighting (ARFF) Facility Phasing Services and additional 400 Hz
Ground Power Unit (GPU) Construction Administration (CA) & Resident Project
Representative (RPR) services at Palm Beach International Airport (PBI); and
B) a Budget Transfer in the amount of $167,910 in the Airport's Improvement
and Development Fund to provide budget for the project; including a transfer
from Reserves in the amount of $167,910.
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
6. Summary: The Consulting Agreement with RS&H, Inc.
for general airport planning and design was approved by the Board on May 7,
2019 (R2019-0612) in the amount of $2,004,570.58 in order to carry out the
approved Capital Improvement Programs for the County's Airports. Amendment No.
1 was approved by the Board on May 5, 2020 (R2020-0414) increasing the amount
of the contract by $2,304,608.30. Amendment No. 2 was approved by the Board on
October 20, 2020 (R2020-1607) increasing the amount of the contract by
$3,196,990.03. Amendment No. 3 was approved by the Board on May 4, 2021
(R2021-0576) exercising the first one (1) year renewal option for the
continuation of services provided under this agreement. Amendment No. 4 was
approved by the Board on June 15, 2021 (R2021-0844) increasing the amount of
the contract by$2,644,110.87. Amendment No. 5 was approved by the Board on
March 22, 2022 (R2022-0263) increasing the amount of the contract by
$1,325,943.87 and exercising the second and final one year renewal option.
Amendment No. 6 was approved by the Board on January 24, 2023 (R2023- 0103)
increasing the amount of the contract by $1,175,706.57. Amendment No. 7 was
approved by the Board on April 4, 2023 (R2023-0447) increasing the amount of the
contract by $1,109,482.80. Amendment No. 8 was approved by the Board on April
18, 2023 (R2023-0532) increasing the amount of the contract by $1,106,284.38.
Amendment No. 9 was approved by Board on October 17, 2023 increasing the amount
of the contract by $313,808.36. Approval of Amendment No. 10 will provide an
additional $395,406.12 for New ARFF Facility Phasing Services and additional
400 Hz GPU Replacement CA & RPR services at PBI. Approval of this item will
allow the ARFF project to be completed in multiple phases. Additionally, the
item will provide additional CA & RPR required to complete the 400 Hz GPU
Replacement Project due to an extended project schedule. RS&H, Inc. is a
Jacksonville, Florida based firm; however, the majority of the work to be
completed in this agreement will be managed through their Fort Lauderdale,
Florida offices in conjunction with several Palm Beach County-based and South
Florida-based sub consultants and firms. A Disadvantaged Business Enterprise
(DBE) goal of 18% was set for this contract. RS&H, Inc. committed to 23%
DBE participation for this agreement. The DBE participation for this Amendment
is 57.26%. The total contract to date DBE participation including this
amendment is 32.67%. Countywide (AH)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
7. Staff recommends
motion to receive and file: Five (5) Consent to Sublease (Consent)
documents, consenting to the sublease of space by Signature Flight Support LLC
(Signature) at the Palm Beach International Airport (PBI), with the following
subtenants:
1.
Abaco
Xpress, LLC effective as of March 1, 2023;
2.
Clean
Takeoff, LLC effective as of April 15, 2023;
3.
D&Y
Finest Detailing, Inc. effective as of April 15, 2023;
4.
Flyhouse,
LLC effective as of March 1, 2023; and
5.
Vortech
Aviation LLC effective as of January 1, 2022.
Summary: Signature provides fixed based operator
services for general aviation aircraft at PBI pursuant to a Lease Agreement
dated September 30, 2004 (R2004-1990, as amended). The Lease Agreement provides for the sublease
of space subject to the County’s consent.
Delegation of authority for execution of the standard form consent to
sublease was approved by the Board in R94-1453. Countywide (AH)
8. Staff recommends
motion to receive and file: Unmanned Aircraft System (UAS) Activity Permit
(Permit) with Florida Power & Light Company (FPL), commencing September 29,
2023, and expiring September 30, 2023, (Initial Term) and automatically
renewing on a year-to-year basis October 1st to September 30th
until canceled, for FPL to operate a UAS, vehicles and ground support equipment
at the North Palm Beach County General Aviation Airport (Airport), at no cost. Summary: FPL uses its UAS to support inspection and
maintenance of power transmission systems in South Florida. FPL received a Certificate of Waiver or
Authorization (COA) from the Federal Aviation Administration and desires to
operate from a base at the Airport, in accordance with the terms of the Permit.
Countywide (AH)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to approve: reappointment of Paul F. King, Esq. to the Contract
Review Committee (CRC) for the term of November 7, 2023 through November 6,
2026:
Nominee Seat No. Nominated By:
Paul F. King 5 Commissioner Gregg
K. Weiss, Mayor
Commissioner
Maria Sachs, Vice Mayor
Commissioner
Maria G. Marino
Commissioner
Marci Woodward
Summary: The CRC meets weekly to discuss and approve
items brought forth by Departments that effect changes to Board approved
construction or design professional contracts. On December 6, 2011 the Board of
County Commissioners voted to add an At-Large appointee to the CRC. The Board
directed that the At-Large appointee be a representative from the community
with general contracting experience, or an attorney experienced in construction
law. A request has been out to appoint an individual to the CRC to fill a
vacancy on the Committee, and Paul F. King, Esq. has expressed an interest in
being appointed to fill the vacancy. Mr. King is a retired attorney, including
26 years as an Assistant County Attorney with Palm Beach County, and has
previous experience serving as a member of CRC. The other four members of the
Committee are the County Engineer, the Directors of Facilities Development and
Operations, Office of Equal Business Opportunity, Contract Development and
Control/Office of Financial Management and Budget, or their designees. The
County Attorney or designee attends each meeting for legal guidance. Countywide
(DB)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: Work Order No. 23-011 to the annual Heating,
Ventilation and Air Conditioning (HVAC) contract (R2020-0019) with Cedars
Electro-Mechanical, Inc. (Contractor) in the amount of $239,753 for the Delray
Health Clinic-Outside Air Unit Replacement project for a period of 240 calendar
days from notice to proceed. Summary: The work consists of
furnishing all labor, equipment, devices, tools, machinery, transportation,
professional services, supervision, drawings, permitting and all miscellaneous
requirements necessary to remove and replace the outside air unit at the Delray
Health Clinic Facility. The existing equipment has outlived its useful life.
The new outside air unit will be more efficient and provide years of dependable
service. This project was competitively advertised and new contractors were
invited to bid on the project by submitting prequalification documents prior to
the submission of the bid response. The Contractor will have 240 calendar days
from notice to proceed to substantially complete the project. Liquidated
damages for failure to achieve certification of substantial completion within
the contract time or approved time extension thereof are $120 per day. This
work order was solicited pursuant to the annual HVAC contract and the
requirements of the Equal Business Opportunity (EBO) Ordinance. The HVAC annual
contract was presented to the Goal Setting Committee on August 21, 2019 and the
Committee established Affirmative Procurement Initiatives (APIs) of sheltered
market for projects less than $100,000 (when three (3) or more small businesses
are qualified under the annual contract) or an SBE contractor will be given a
price preference for projects $100,000 or greater if its bid is within 10% of
the lowest non-small business bid. Since this project is over $100,000, the SBE
price preference API was applied. The Contractor is a local firm and certified
SBE. The SBE participation on this work order is 98.54%. To date, the overall
SBE participation on the annual HVAC contract is 27.65%. Funding for this
project is from the Public Building Improvement Fund. (Capital Improvements
Division) District 7 (MWJ)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT
1. Staff recommends
motion to receive and file: Two (2) Capital Improvement Agreements funded
under Fiscal Year 2023-2024 Community Development Block Grant (CDBG) Program,
in the amount of $251,503, for the period shown below:
A) Town of Lantana in the amount of $52,623 for the
construction of a Community Sensory Garden with ADA accessibility on the public
library grounds along W. Ocean Avenue for the period October 1, 2023 to
September 30, 2024; and
B) City of Riviera Beach in the amount of
$198,880 for the replacement of several control panels for Sanitary Sewer Lift
Stations for the period October 1, 2023 to December 31, 2024.
SUMMARY: The Fiscal
Year 2023-2024 Action Plan includes the allocation of $1,458,991 of CDBG
funding for Local Entitlement Municipalities. A portion of this CDBG allocation
in the amount of $251,503 will be utilized by the following two (2)
municipalities, to undertake capital improvements. The Town of Lantana will utilize the CDBG
funds to create a Community Sensory Garden with ADA accessibility, where
several interactive elements and activity stations engage the senses of its
residents throughout the developed outdoor space within the grounds of the
public library. The City of Riviera
Beach will undertake the upgrade and replacement of deteriorated control panels
needed to operate Sanitary Sewer Lift Stations at several locations within the
City. The two (2) Agreements have been
executed on behalf of the Board of County Commissioners (BCC) by the Director
of the Department of Housing and Economic Development in accordance with Agenda
Item 6D-3 (R2023-1013) as approved by the BCC on July 11, 2023 that delegated
authority to the County Administrator or designee to execute forms,
certifications, funding agreements, amendments thereto, and all other documents
necessary for implementation of the Action Plan, CDBG, HOME and ESG activities.
County PPM CW-O-051, provides that all delegated contracts, agreements and
grants must be submitted by the initiating department as a receive and file
agenda item. These are Federal CDBG funds which do
not require a local match. District
7 (HJF)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (cont’d.)
2. Staff recommends
motion to receive and file: Documents executed in connection with a loan
made to Oceana Logistics International, Inc., in the amount of $200,000 under
the Housing and Urban
Development (HUD) Section 108 Loan Program as follows:
A)
Palm
Beach County Section 108 Promissory Note;
B)
Palm
Beach County Section 108 Loan Agreement;
C)
Section
108 Loan Program Agreement;
D)
Mortgage
Agreement with Assignment of Leases and
Rents;
E)
Collateral
Security Mortgage Agreement;
F)
Guaranty
Agreement;
G)
Environmental
Indemnity Agreement;
H)
Further
Assurances and Errors and Omissions Statement; and
I)
State
of Florida Uniform Commercial Code 1 Financing Statement.
SUMMARY: This Section 108 loan in the amount of $200,000 is to Oceana Logistics
International, Inc., which operates under the name of Oceana Coffee. Oceana Coffee currently has two locations in
Palm Beach County with a staff of 22 employees.
The total cost of the project is $1,501,550. The company will partner
with two other companies to build a commercial kitchen and café at 1301 10th
Street in Lake Park, Florida. The
County’s Section 108 loan funds will be used for working capital. The funds are leveraged with a bank loan,
Small Business Administration loan, a grant from the Town of Lake Park, and
borrower’s equity. The project will
create ten new full-time equivalent jobs over five years. In accordance with
County PPM CW-0-051, all delegated contracts, agreements and grants must be
submitted by the initiating Department as a receive and file agenda item. The
documents have been executed on behalf of the Board of County Commissioners
(BCC) by the County Administrator or Designee in accordance with Resolution
R2009-0725, and are now being submitted to the Board to receive and file. District 7 (DB)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (cont’d.)
3. Staff recommends
motion to receive and file: a Loan Agreement in the amount of $857,000 in
ARPA Response Replacement Fund with Everglades Townhomes LP. SUMMARY: The
Loan Agreement with Everglades Townhomes LP, a subsidiary of Oikos Development
Corporation, provided $857,000 in ARPA Response Replacement Fund toward the
construction of Everglades Townhomes, a 60-unit multifamily development located
at 200 S. Barfield Highway in Pahokee. The project will include six (6)
County-assisted units for tenants with incomes no greater than 50% AMI. The document has been executed on
behalf of the Board of County Commissioners by the Director of the Department of Housing and Economic Development in
accordance with Agenda Item 5C-1, as
approved by the BCC on January 10, 2023 that delegated authority to the County
Administrator or designee to execute agreements, amendments, and all other
related documents necessary for project implementation. Agenda Item 5C-1 dated January 10, 2023,
awarded ARPA Response Replacement Fund
to successful respondents to a Notice of Funding Availability HED.2022.2. In
accordance with County PPM CW-O-051, all delegated contracts, agreements and
grants must be submitted by the initiating department as a receive and file
agenda item. These are
County ARPA Response Replacement Fund that do not require a local match. District 6 (HJF)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (cont’d.)
4. Staff recommends
motion to receive and file:
A) Amendment 002 to the Agreement with the City
of Lake Worth Beach, dated October 1, 2021 (R2021-1533) in the amount of
$274,506 to extend the performance timeline to October 31, 2023, for project
completion and allow the City to request 100% CDBG reimbursement from the
County; and
B) Amendment 003 to
Agreement with the Village of Palm Springs, dated October 1, 2021 (R2021-1613)
in the amount of $130,515
to
extend the performance timeline to November 30, 2023, for project completion
and allow the Village to request 100% CDBG reimbursement from the County.
SUMMARY: The
original 2021 Agreement (R2021-1533) provided
$274,506 in funding for improvements at Harold
Grimes Memorial Park, in the City of Lake Worth Beach. Amendment 002 to the Agreement was necessary
due to delays with the contractor completing project close-out requirements and
extended the timeline to complete the project closeout phase and request 100%
reimbursement of CDBG funds from the County from December 31, 2022 to October
31, 2023. The original 2021 Agreement (R2021-1613) provided $130,515 in funding for the construction of sidewalk
improvements to create an interconnected pathway system among the parks within
the Village of Palm Springs. Amendment
003 to the Agreement was necessary due to delays with material supply and labor
and extended the timeline to complete and closeout the project and request 100%
reimbursement of CDBG funds from the County from December 31, 2022 to November
30, 2023. The documents have been executed on behalf of the Board of County
Commissioners by the Director of the Department of Housing and Economic
Development, in accordance with R2021-0948; dated July 13, 2021 that delegated
authority to the County Administrator or designee to execute forms,
certifications, funding agreements, amendments thereto, and all other documents
necessary for implementation of the Consolidated Plan, Action Plan, CDBG, HOME
and ESG activities. County PPM CW-O-051 provides that all delegated
contracts, agreements and grants must be submitted by the initiating department
as a receive and file agenda item. These are Federal CDBG
funds which do not require a local match. Districts 2
& 3 (HJF)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
J. PLANNING,
ZONING & BUILDING
1. Staff recommends motion to approve:
reappointment of one (1) applicant to
the Construction Board of Adjustments and Appeals (CBAA).
Reappointment Seat
Requirement
Term
Nominated by
Timothy
Wingate 2
Division 1
Contractor 11/07/23 –
11/06/26 Self
nominated
Summary: The Construction Board of Adjustment and Appeals (CBAA) hears appeals of decisions and interpretations of the Building Official, and considers variances of the technical codes. The CBAA was established by Palm Beach County Ordinance 89-31 and amended in 2002. The term of office for Board members is three years, with a limit of three consecutive three-year terms. The Board is comprised of nine regular members: one architect; one engineer; two Division 1 contractors (general, building, or residential); one electrical contractor; one HVAC contractor; one plumbing contractor; a member at large from the public; and any other contractors licensed category. In addition to these members, there should be two alternate members; one member with the qualifications referenced above; and one member at large from the public. The Board has 11 seats, 8 currently filled and 3 vacancies, and a diversity count of Caucasian: 6(75%), African-American: 1(12.5%) and Hispanic: 1(12.5%). The gender ratio (male: female) is 7:1. The nominee is an African-American male. Staff has addressed the need to increase diversity within its boards and will continue to encourage this in an effort to expand the Boards diversity. Countywide (RM)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to approve:
A) Work Order (WO) No. 3 for Gun Club Road Water Main Replacement (Gun Glub
Project) in the amount of $970,146.33; and
B) WO No. 4 for Haverhill Road Water Main
(Haverhill Project) in the amount of $1,031,495.73 to the 2022 Pipeline
Continuing Construction Contract (Continuing Contract) with Johnson-Davis
Incorporated (Contractor).
Summary: On May 16, 2023, the Board of County
Commissioners approved the Palm Beach County Water Utilities Department
(PBCWUD) Contract (R2023-0675) with Contractor. WO No. 3 provides for the
installation of approximately 1,900 linear feet of potable water main along Gun
Club Road, from West Browning Drive to Kirk Road, which also includes 25 water
service conversions located within Gun Club Estates residential community. WO
No. 4 provides for the installation of approximately 2,300 linear feet of
potable water main along Haverhill Road, from Summit Boulevard to South of
Grant Lane, which includes approximately 13 water service conversions located
within Dillman Heights residential community. This Contract was procured under
the requirements of the Equal Business Opportunity Ordinance. On September 8,
2022, the Goal Setting Committee
applied an Affirmative Procurement Initiative of a minimum mandatory 20% Small
Business Enterprise (SBE) subcontracting participation of which 5% shall be
among certified African American and/or Hispanic American owned firms. The
Contract provides for 20.83% SBE
participation, which includes 5.52% MBE participation, 5.38% MBE (H), and 0.13%
MBE (B). WO No. 3 includes 21.12% SBE participation, which includes
14.21% MBE participation, 0% MBE (H), and 0.65% MBE (B). The cumulative SBE participation
including WO No. 3 is 21.12% SBE participation, which includes 14.21% MBE
participation, 0% MBE (H), and 0.65% MBE (B). WO No. 4 includes 21.64% SBE
participation, which includes 0.65% MBE participation, 0% MBE (H), and 0.65% MBE
(B). The cumulative SBE participation including WO No. 4 is 21.64% SBE
participation, which includes 0.65% MBE participation, 0% MBE (H) and 0.65% MBE
(B). Contractor is a Palm Beach County based company. The Projects are included
in the PBCWUD FY24 budget. (PBCWUD Project No. 15-102) District 3 (MWJ)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(cont’d.)
2. Staff recommends
motion to approve: Change
Order (CO) No. 5 with TLC Diversified, Inc., (Contractor) for the Improvements
to Master Repump Station 9-North (Project) in the amount of $38,516.04 and for
an additional Project time extension of 168 calendar days. Summary: On July
13, 2021 the Board of County Commissioners approved the Palm Beach County Water
Utilities Department (PBCWUD) Contract (R2021-0908) with Contractor. The
Project provides for the rehabilitation of Master Repump Station
9-North. Work includes mechanical, electrical, and civil rehabilitation,
including a new pump, piping, valve replacements, instrumentation, control
panels, electrical switchgear, drives, a new standby generator and temporary
bypass pumping. CO No. 5 provides for modifications needed to the original
design, which include purchasing four (4) additional hoses for the bypass
pumps, furnishing & installing two (2) additional pressure sensors for the
pump discharge and a 168 day extension due to the generator manufacturing and
delivery delays. The Contract was procured under
the requirements of the Equal Business Opportunity Ordinance. On January 20,
2021 the Goal Setting Committee applied an Affirmative Procurement Initiative
of a minimum mandatory 20% Small Business Enterprise (SBE) participation. The
Contract provides for 20.87% SBE participation, which includes 14.52% MBE
participation, 14.52% MBE (B). CO No. 5 includes 0% SBE participation which
includes 0% MBE participation, 0% MBE (B).
The cumulative SBE participation including CO No. 5 is 19.28%, which
includes 13.42% MBE participation, 13.42% MBE (B). Contractor is headquartered
in Palmetto, Florida, but maintains an office in Palm Beach County from which
the majority of the work will be formed. The Project is included in the PBCWUD
FY24 budget. (PBCWUD Project 18-036) District 5 (MWJ)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(cont’d.)
3. Staff recommends
motion to receive and file: An executed Standard Potable Water and Wastewater
Development Agreement, a Standard Reclaimed Water Development Agreement, a
Standard Reclaimed Water Service Agreement Direct System, and an Amendment to
Standard (Potable Water, Wastewater, and/or Reclaimed Water) Development
Agreement for the month of July 2023:
A) Standard Potable Water and Wastewater Development
Agreement with W & W XXIV, LLC, SDA #05-11134-000 (District 6), Recorded in
OR BK 34435 PG 698;
B) Standard Reclaimed Water
Development Agreement with Pebb Atlantic II, LLC and Socro LLC, SDA #09-90018-000
(District 5), Recorded in OR BK 34435 PG 680;
C) Standard Reclaimed
Water Service Agreement Direct System with Pebb Atlantic II, LLC and Socro LLC,
SRWSA #09-90018-000 (District 5), Recorded in OR BK 34435 PG 689; and
D) Amendment to Standard (Potable Water, Wastewater, and/or
Reclaimed Water) Development Agreement with Principal Development Group, LLC,
SDA #03-01052-000 (District 5), Recorded in OR BK 34435 PG 677.
Summary: In accordance with
County PPM CW-O-051, all delegated contracts/agreements/grants/ procurement
items must be submitted by the initiating Department as a receive and file
agenda item and are attached unless the documents have been recorded in the
Public Records of Palm Beach County. The documents have been fully executed on
behalf of the Board of County Commissioners (BCC) by the Director of the Palm
Beach County Water Utilities Department (PBCWUD) in accordance with Resolutions
R93-1619, R96-0228, and R2003-0539 and are now being submitted to the BCC to
receive and file. Districts 5 & 6 (MWJ)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(cont’d.)
4. Staff recommends
motion to approve: Amendment
No. 3 to the Contract for Consulting/Professional Services Secondary Clarifier
and Effluent Filtration Improvements Engineering Services (Contract) with Hazen
and Sawyer, P.C., (Consultant) to extend Contract by 450 calendar days. Summary: On December 19, 2017, the Board
of County Commissioners (BCC) approved the Palm Beach County Water Utilities
Department (PBCWUD) Contract (R2017-1912) with Consultant to provide
engineering services during the design, permitting, bidding, and construction
phases for the Secondary Clarifier
and Effluent Filtration Improvements (Project) at Southern Region
Water Reclamation Facility. Amendment
No. 3 will extend the Contract duration for the remainder of the construction
and allow the Consultant to provide additional coordination and engineering
services during construction. This Contract was procured under the
requirements of the 2002 Small Business Enterprise (SBE) Ordinance (R2002-0064)
prior to the adoption of the new Equal Business Ordinance on October 16,
2018. The SBE participation goal
established under the 2002 SBE Ordinance was 15% overall participation. The Contract provides for 21% SBE
participation. Amendment No. 3 includes 0%
SBE participation. The cumulative SBE participation including Amendment No. 3
is 21.83% SBE. The Consultant is headquartered in New York, New York, but
maintains an office in Palm Beach County from which the majority of the work
will be performed. The Project is included in the PBCWUD FY24
budget. (PBCWUD Project No.
17-022) District 5 (MWJ)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(cont’d.)
5. Staff recommends
motion to approve: Change
Order (CO) No. 3 with TLC Diversified, Inc. (Contractor) for the Lift Station
Rehabilitation Project B Bid Package 2 (Project) in the amount of $110,449.36
and for a Project time extension of 78 calendar days. Summary: On January 12, 2021 the Board of
County Commissioners approved the Palm Beach County Water Utilities Department
(PBCWUD) Contract (R2021-0063) with Contractor. The Contract provides for the
rehabilitation of twenty-nine (29) lift stations throughout the PBCWUD service
area to meet the current PBCWUD standards. CO No. 3 provides for modifications
to the original design at eleven (11) lift stations including line stops,
additional piping, expanding concrete slabs and sidewalks and landscaping
changes. The Contract was procured under the requirements of the Equal Business
Opportunity (EBO) Ordinance. On January
29, 2020, the Goal Setting Committee applied an Affirmative Procurement Initiative
of a minimum mandatory 20% Small Business Enterprise (SBE) subcontracting
participation of which 5% shall be among certified African American and/or
Hispanic American owned firms. The Contract provides for 29.32% SBE
participation which includes 8.97% MBE participation, 8.97% MBE (B). One of the vendors which accounted for 20.35%
of the SBE participation graduated from the SBE program in July 2021 and is no
longer an SBE. The Contractor performed
a good faith effort and applied for a waiver with the Office of Equal Business
Opportunity (OEBO). OEBO approved the
waiver and the new SBE requirement was reduced to 8% SBE with a 5% MBE
participation. CO No. 3 includes 7.45%
SBE participation, which includes 0% MBE participation, 0% MBE (B). The
cumulative SBE participation including CO No. 3 is 9.33% SBE participation,
which includes 9.21% MBE participation, 9.21% MBE (B). Contractor is
headquartered in Palmetto, Florida, but maintains an office in Palm Beach
County from which the majority of the work will be performed. The Project is included in the FY24 budget.
(PBCWUD Project 15-096B) Districts 2, 5, 6 and 7 (MWJ)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends motion
to approve: a Budget
Transfer of $400,000 within the Golf Course Capital Fund from
Reserves to the John Prince Golf Learning Center Lighting Improvements project. Summary: Funding for the John Prince Golf Learning Center Lighting Improvements project
will be used to improve the lighting coverage for the driving range and
practice greens areas. The existing lighting uses outdated sports lighting
bulbs that are lower efficiency and expensive to replace. This project will replace all the existing
fixtures with LED lighting and expand the number of lights, which will improve
lighting coverage, extend the overall life cycle of the bulbs, and lower energy
costs. Funding for this budget transfer is from the Golf
Course Capital Reserves. District 3 (AH)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to:
A)
receive and file Grant
Adjustment Notice (GAN) 4 of the John D. and Catherine T. MacArthur Foundation
Safety and Justice Challenge (SJC) Grant 19-1806-153373-CJ to realign the
previous award budget and to reflect a no cost extension to December 31,
2024;
B)
receive and file
GAN 1 of the John D. and Catherine T. MacArthur Foundation SJC Grant
22-2001-154459-CJ to realign the previous award budget;
C) approve a Budget Transfer of $16,458 in the MacArthur Foundation’s
SJC $1.4M Fund to realign the budget based on the approved GAN;
D) approve a Budget Amendment of $2,590 in the General Fund Public
Safety Department to recognize the increase from the $1.4M MacArthur Grant; and
E) approve a Budget Transfer of $90,527 in the MacArthur Foundation’s
SJC $875K Fund to realign the budget based on the approved GAN.
Summary: In 2017, Palm Beach County was awarded a
$2M grant from the John D. and Catherine T. MacArthur Foundation (Foundation)
SJC (R2017-1709). In 2019, Palm Beach County was awarded an additional $1.4M
from the Foundation (R2020-0484; R2020-0485). GAN 4 was approved by the
Foundation to realign the budget to best fit the goals of the grant and to
incorporate a no cost extension to December 31, 2024. In 2023, Palm Beach
County was awarded an additional $875,000 sustainability grant from the
Foundation (R2023-0953). GAN 1 was
approved by the Foundation to realign the budget to best fit the goals of the
grant. The goals of the SJC initiative
include safely reducing the average daily population (ADP), admissions, and
length of stay. The jail ADP and
admissions have both been reduced by 20% over the period of the project (ADP
2,353 in August 2016 to ADP 1,891 in August 2023) and admissions (2,511 in August
2016 to 1,997 in August 2023). The length of stay has increased by 6% (34 days in
August 2016 to 36 days in August 2023). No County matching funds are
required. Countywide (HH)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends
motion to:
A) receive and file the acceptance and approval of a U.S.
Department of Homeland Security Federal Emergency Management Agency (“FEMA”)
FY2022 Staffing for Adequate Fire and Emergency Response (“SAFER”) Grant Program
Agreement No. EMW-2022-FF-00029, in the amount of $8,091,025 to fund 100% in
years 1, 2 and 3 for the staffing of 27 firefighters, for the period of March
13, 2024 through March 12, 2027;
B) approve a Budget Amendment of $8,091,025 within the Fire/Rescue MSTU Fund to
recognize the grant award; and
C) approve an increase to the Fire Rescue personnel complement by twenty seven (27)
firefighters, for an estimated cost of $1,260,695 for FY24.
Summary: On May 2, 2023 the Board ratified the SAFER
grant application (R2023-0610), and delegated authority to the County
Administrator, or designee, to accept, approve, execute and submit the grant
award and certain related grant documents on County’s behalf. On September 15,
2023, the County received notification of the grant award from FEMA (CFDA#97.083).
This grant will allow for increased staffing of 6 aerial/ladder units from 3
people to 4 people on each unit, as part of a pilot program. These positions
will be eliminated at the end of the grant and submitted as a supplemental
request through the budget process prior to the expiration of the grant. The
County must comply with all terms, conditions, certifications, assurances and
other requirements of the grant program and related regulations, including the Summary
Award Memo, Agreement Articles, Obligating Document, Notice of Funding
Opportunity and the grant application package. This award package is now being
submitted to the Board to receive and file. This grant award equals a total project cost of $8,091,025 and does not
require a County match. Countywide (SB)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
(cont’d.)
2. Staff recommends
motion to:
A) receive
and file the acceptance and approval of a U.S. Department of Homeland
Security (DHS) Federal Emergency Management Agency (FEMA) FY 2022 Fire
Prevention & Safety (FPS) Grant Program Agreement No. EMW-2022-FP-00024, in
the amount of $85,642.85 for the purchase of 1500 combination photoelectric
smoke/carbon monoxide alarms with built-in lithium batteries for the period of
August 18, 2023 through August 17, 2025; and
B) approve
a
Budget Amendment of $85,642.85 within the Fire/Rescue MSTU Fund to recognize
the grant award, including a transfer of $4,282.15 from contingency reserves
for Fire Rescue’s matching requirement.
Summary: On May 2, 2023, the Board ratified a grant
application (R2023-0611) requesting $85,643
to purchase 1500 combination
photoelectric smoke/carbon monoxide alarms with built-in lithium batteries; and
delegated authority to the County Administrator, or designee, to accept,
approve, execute and submit the grant award and certain related grant documents
on County’s behalf. The application included the required match of $4,282. On August 11, 2023, the County
received notification of the grant award from FEMA (CFDA#97.044). The eligible
activities under this grant are the purchase of combination photoelectric
smoke/carbon monoxide alarms with built-in lithium batteries to be installed in
at-risk, low-income residential areas of the Glades. The County must comply
with all terms, conditions, certifications, assurances and other requirements
of the grant program and related regulations, including the Summary Award Memo,
Agreement Articles, Obligating Document, Notice of Funding Opportunity and the
grant application package. This award package is now being submitted to the
Board to receive and file. This grant
award equals a total project cost of $89,925 and requires a 5% County match.
District 6 (SB)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
(cont’d.)
3. Staff recommends
motion to receive and file: fully executed standard agreements for
swimming lessons from October 1, 2023 through September 30, 2026 with:
A)
City of Riviera Beach,
B)
Village of Wellington; and
C)
City of Boynton Beach.
Summary: On May 3, 2022, the Board of County
Commissioners adopted Resolution Number R2022-0450 authorizing the County Administrator,
or designee, to execute standard agreements with municipalities and independent
contractors to provide swimming lessons to members of the public through the
Palm Beach County Drowning Prevention Coalition’s Learn to Swim Program. The
County Administrator has designated the Fire Rescue Administrator to execute
these standard agreements. Pursuant to Countywide PPM CW-O-051 these three (3)
standard agreements are being submitted to receive and file. Countywide (RM)
T. HEALTH DEPARTMENT
1. Staff recommends
motion to approve: A Contract with the Department of Health (DOH) in the
amount of $2,302,173 for Environmental Health and Engineering programs provided
by the Palm Beach County Health Department (CHD) for the period October 1,
2023, through September 30, 2024. Summary: This
Contract sets forth the funding responsibilities of the DOH and the County for
the operation of the CHD. The State and County share in the funding of the
$10,628,792 Environmental Health Budget. The State's share is $3,419,450
(32.17%), primarily from State general revenue and fees. Funding from the
County's FY 2024 budget is $2,302,173 (21.66%), which includes Childcare
Enforcement & Control Funding in the amount of $149,939 and is a 4.76%
increase from FY 2023 funding. The remaining local share (46.17%) is comprised
of County authorized fees of $3,437,221 (32.34%), federal funds of $371,518
(3.50%), Department of Environmental Protection (DEP) Funds of $104,085
(0.98%), and Air Pollution Tag Fees of $994,345 (9.36%). County funding is used
primarily for staff related salaries and benefits. The environmental staffing
is responsible for surveillance of public drinking water systems, permitting
and inspection of septic tanks, regulation of air pollution sources, inspection
and licensing of childcare and other group care facilities, and other duties
related to environmental health. The Childcare Enforcement & Control
funding provides for a full-time attorney/Hearing Officer and a half-time
paralegal position to provide counsel for the Child Care Advisory Council and
to serve as Acting Environmental Control Officer for the Environmental Control
Hearing Board. County funds are included in the FY 2024 budget. No additional
funds are requested. Countywide (HH)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to:
A) rescind Interlocal Agreement R2018-2035;
B) approve the replacement Interlocal Agreement
providing updated contract terms and increased
network services with the City of Lake Worth Beach for an annual revenue of
$22,200; and
C) authorize the County Administrator or designee to
approve and execute revenue generating Task Orders for additional IT services,
up to a maximum dollar value of $50,000 per Task Order.
Summary: The City of Lake Worth Beach has an existing Interlocal Agreement with Palm Beach County (R2018-2035)
for network services and has requested an increase in those services from 1G to
6G for an annual increase in revenue of $9,300; from $12,900 to $22,200. Staff
recommends rescinding the existing Agreement and replacing it with a new
Agreement for a period of one (1) year with four (4) automatic one-year
renewals unless notice is given by either party. This new Interlocal Agreement includes
updated contract terms to provide IT services to the
City of Lake Worth Beach. The Florida LambdaRail,
LLC has approved connection of the City of Lake Worth Beach to the Florida LambdaRail network.
Districts 2&3 (DB)
2. Staff recommends
motion to approve: the Third Amendment to the Interlocal Agreement to
provide additional phone services to the City of Greenacres. Summary: The City of Greenacres has
an existing Interlocal Agreement with Palm Beach County (R2020-1834 as amended
by R2022-0213 and R2023-0957) for network and telephone services. The City of Greenacres has requested five
additional telephone lines to their current 112 lines of basic telephone
service, for a total of 117 phone lines. This Third Amendment of Exhibit B to
the Interlocal Agreement will generate an increase in annual income of $600 to
the County from $13,440 to $14,040 for telephone services. District 3 (DB)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends
motion to approve: Second
Amendment to the Contract for Professional Consultation and Emergency Services
in the areas of veterinary medicine with Veterinary Emergency Group, LLC (VEG)
for relief veterinary services at their facility for an amount not to exceed $120,000
for the period November 15, 2023 through November 14, 2024. Summary: On November 15, 2022, the County entered into
a Contract with VEG for overnight emergency veterinary services (R2022-1383)
which provided for an extension for up to two (2) additional one (1) year
terms. On August 22, 2023, the parties
entered into the First Amendment to the Contract to increase the not to exceed
amount of the Contract to $120,000 (R2023-1135). This Second Amendment to the Contract only
extends the Contract for an additional one-year term and does not change the
scope of work. The Contract with VEG
enables the Division of Animal Care and Control (ACC) to continue providing
overnight and after-hours emergency veterinary care to animals. The demand for ACC’s veterinary staff to work
after-hours is already high and this contract minimizes the need for ACC’s
veterinarians to work overnight and after-hours to care for sick and injured
animals. ACC’s veterinary staff provides intake medical exams to more than
15,000 animals annually, gives medical treatments to approximately 200 animals
daily, and services approximately 10,000 animals each year. Countywide (SF)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(cont’d.)
2. Staff recommends
motion to:
A) receive and file Victim of Crime Act (VOCA) FY2023/2024
grant agreement No. VOCA-C-2023-Palm Beach County Board of Count-00104 with the
State of Florida, Department of Legal Affairs, Office of the Attorney General
for the period October 1, 2023 through September 30, 2024, to receive grant
funding in the amount of $476,154 to provide victim advocacy services; and
B)
approve downward
Budget Amendment of $55,675 in the Public Safety Grants Fund to adjust the
budget to reflect the actual grant award.
Summary: The VOCA FY2023/2024 grant (CFDA
16.575) agreement is an annual grant that provides funding to the Public Safety
Department’s Division of Victim Services (DVS) to assist victims of crime in
Palm Beach County. In FY2023, VOCA grant funded DVS advocates served 809 new
victims of crime, providing them with 8,968 units of service such as crisis
counseling, personal advocacy, assistance with victim compensation, criminal
justice advocacy, and information and referral. For grant year 2022/2023, the
VOCA grant funded six (6) full-time Victim Advocate positions (pay grade
29). Due to the reduction of $55,675 in
the 2023/2024 grant award, only five (5) Victim Advocate positions can continue
to be funded through this grant. To
continue providing the same level of victim advocacy services, the one (1)
remaining Victim Advocate position will be converted to an ad valorem funded
position. A vacant Administrative Technician
III position will be deleted to offset the cost of converting the one (1)
Victim Advocate position to ad valorem. The Victim Advocates provide victims
with advocacy services such as crisis counseling, personal advocacy, court
accompaniment, assistance with applying for victim’s compensation, information
and referral, emergency legal advocacy, and safety planning. If VOCA grant
funding ceases, the positions will be deleted from the DVS complement. R2006-0099 authorized the County
Administrator or designee to execute operational agreements with the State of
Florida, Office of the Attorney General, Bureau of Advocacy and Grant
Management on behalf of the Palm Beach County Board of County
Commissioners. In accordance with the
Victims of Crime Act (VOCA) Fix Act, a blanket match waiver was signed for all
2023-2024 VOCA sub grantees, therefore; No
County matching funds are required. Countywide (RS)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(cont’d.)
3. Staff recommends
motion to approve: Contract with Choice to Change, Inc. (C2C),
a not-for-profit corporation, to provide community service assistance and
restitution sponsorship services to eligible youth reentry participants for the
period retroactive to October 1, 2023, through September 30, 2024 in an amount
not to exceed $44,790. Summary: The Public Safety Department’s Youth Reentry Program under
their Justice Services Division provides critical services to juvenile-justice
involved youth returning to the community from incarceration. Youth reentry
services are comprised of targeted case management, support services, community
outreach, and partnerships with community partners to create a continuum of coordinated
care across systems and providers. As
part of support services, C2C will organize community service events for youth
reentry participants to earn community service hours. Once community service hours are completed,
C2C will provide proportionate financial payments towards their restitution and
court fee payments. C2C’s program will
help build skills, strengths, and competencies that positively impact the
youth’s criminogenic risk and needs. This will be the second contract with
C2C. The previous contract term was
March 14, 2023 to September 30, 2023. In
a six-month period, 6 youth were enrolled with Choice to Change, Inc.; 44
different community service events were attended, 195 community service hours
were completed, and over $1,800 of payments were made towards restitution. Countywide
(RS)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
CC. MEDICAL EXAMINER
1. Staff recommends
motion to:
A)
receive and file a subrecipient
agreement for Federal grant funding assistance through the Florida Department
of Law Enforcement (FDLE) in the amount of $2,787.80. It will be for the purchase of four (4) digital
cameras for the Medical Examiner’s Office for the period of October 1, 2022
through September 30, 2024; and
B)
approve a downward Budget Amendment of $212 in the General Fund to adjust the
budget to reflect the actual grant award of $2,788.
Summary:
The United States Department of Justice, Office of Justice Programs,
National Institute of Justice has awarded the FY2022 Paul Coverdell Forensic
Sciences Improvement Act Formula Grant Program, CFDA No. 16.742; Federal grant
award number 15PBJA-22-GG-01948-COVE, to the Palm Beach County Medical Examiner’s
Office, through the FDLE. The grant
funding will be used to purchase digital cameras. These new, higher quality cameras will more
accurately capture death scenes and autopsy examinations, thus improving the
quality of photographic evidence for families, prosecutors and attorneys. On June 4, 2013 (R2013-0704), the County
Administrator or designee was authorized to execute future grant agreements,
amendments, and modifications with the FDLE.
No County match is required for
this grant. Countywide (SF)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
DD. SHERIFF
1. Staff
recommends motion to:
A) accept on behalf of the Palm Beach County Sheriff’s
Office a Department of Justice, Office of Justice Programs FY2023 Enhanced
Collaborative Model to Combat Human Trafficking grant award in the amount of
$750,000 for the period of October 1, 2023 through September 30, 2026; and
B) approve
a Budget Amendment of $750,000 in the Sheriff’s Grants Fund.
Summary: On September 25,
2023, the Palm Beach County Sheriff’s Office (PBSO) received a Federal grant
award in the amount of $750,000 to support the multidisciplinary human
trafficking task force, related human trafficking investigations, law
enforcement training, and communitywide education, to address human trafficking
crimes and victimization occurring in Palm Beach County. Funding will be used to continue to support
one detective allocation, contractual services, training, data collection,
supplies, and community awareness. An increase in funding from the County may be requested
through our annual budget process once the grant ends. There is a $255,250 in-kind match
requirement associated with this award which is approved in our FY24 operating
budget. The Catalog of Federal Domestic Assistance (CFDA)
Number for this program is 16.320 and the contract number is
15POVC-23-GK-02727-HT. Countywide (RS)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
DD. SHERIFF (cont’d.)
2. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s
Office an Interlocal Agreement between the City of Boynton Beach and the Palm Beach
County Sheriff’s Office for the
FY2023-24 State Assistance for Fentanyl Eradication (SAFE) Program for
the period of September 28, 2023 through June 30, 2024; and
B) approve
a Budget Amendment of $110,000 in the Sheriff’s Grant Fund.
Summary: The City of Boynton Beach received a grant
award from the Florida Department of Law Enforcement through the FY2023-24
State Assistance for Fentanyl Eradication (SAFE) Program. The City of Boynton
Beach entered into an Interlocal Agreement with the Palm Beach County Sheriff’s
Office in the amount of $110,000 to conduct joint operations, investigations
and other activities as authorized through FDLE’s SAFE Program. The period of performance is from September
28, 2023 through June 30, 2024. There
is no match requirement associated
with this award. The Catalog of
State Financial Assistance (CSFA) number is 71.002 and the agreement number is
2023-SAFE-SF-004. Countywide (RS)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
DD. SHERIFF (cont’d.)
3. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s
Office a Department of Justice, Office of Justice Programs FY2023 Connect and
Protect: Law Enforcement Behavioral Health Response Program grant award in the
amount of $550,000 for the period of October 1, 2023 through September 30,
2026; and
B) approve
a Budget Amendment of $550,000 in the Sheriff’s Grants Fund.
Summary: On September 26,
2023, the Palm Beach County Sheriff’s Office (PBSO) received a Federal grant
award in the amount of $550,000 to support a Palm Beach County Co-Responder
Community Resource Team Pilot Strategy (Strategy). Funding will be used to
support one Detective allocation and one Case Manager allocation, contractual
services, training, and community awareness.
An increase in funding from the County may be requested through our
annual budget process once the grant ends. There is a $232,925 in-kind match
requirement associated with this award which is approved in our FY24 operating
budget. The Catalog of Federal Domestic Assistance (CFDA) Number for this
program is 16.745 and the contract number is 15PBJA-23-GG-02188-MENT. Countywide (RS)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
DD. SHERIFF (cont’d.)
4. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s
Office a Department of Justice, Office of Justice Programs FY2023 Missing and
Unidentified Human Remains (MUHR) Program grant in the amount of $500,000 for
the period of October 1, 2023 through September 30, 2026; and
B) approve
a Budget Amendment of $500,000 in the Sheriff’s Grants Fund.
Summary: On September 28,
2023, the Palm Beach County Sheriff’s Office (PBSO) received a Federal grant
award in the amount of $500,000 to improve the reporting, transportation,
processing, and identification of missing persons and unidentified remains. Funding will be used to support contractual services, investigative costs,
travel, training, and supplies. There is
no match requirement associated with this award. The
Department of Justice Office of Justice Programs Catalog of Federal Domestic Assistance (CFDA) Number for this program is
16.050 and the contract number is 15PBJA-23-GG-00825-MISP. Countywide (RS)
5. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office an Agreement Between
the State of Florida, Office of the Attorney General and the Palm Beach County
Sheriff’s Office for a Victim of Crime Act (VOCA) award in the amount of $211,981 for the period October 1, 2023 through
September 30, 2024; and
B) approve a Budget Amendment
of $211,981 in the Sheriff’s Grants Fund.
Summary: On August 28, 2023, the Palm Beach
County Sheriff’s Office (PBSO) received a VOCA grant. These funds will be used
to continue funding the three victim advocate positions to concentrate on the
domestic violence, human trafficking, and violent crime victim population in
Palm Beach County. The three positions will coordinate services with PBSO
Deputies, the County’s Victim Services Programs, and other municipal agencies
to offer crisis intervention, lethality assessments, safety plans, and case
management services. An increase in funding from the County may be requested
through our annual budget process once the grant ends.
The OAG Catalog of Federal Domestic Assistance (CFDA) Number for this program is 16.575 and OAG grant number VOCA-C-2023-Palm Beach County Sheriff’s Offi-00127. Countywide (RS)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
EE. OFFICE OF COMMUNITY REVITALIZATION
1. Staff recommends
motion to approve:
A)
Expenditure of an
additional $43,010 to complete the installation of 23 speed humps in the
Country Club Acres Countywide Community Revitalization Team (CCRT) area;
B) Expenditure
of $6,100 for the installation of 1 speed hump in the San Castle CCRT area; and
C) a Budget Transfer of $43,010 from the CCRT Recoup Funding capital
reserve account to fund the cost associated with the Country Club Acres Speed
Hump Project; and $6,100 to fund the cost associated with the San Castle Speed
Hump Project.
Summary: The installation
of speed humps in Country Club Acres was requested by neighborhood residents to
address the need to slow down traffic and improve safety along County
maintained roadways within the community.
The initial funding was approved by the Board on October 4, 2022. The original total cost of the project was
$97,290. The requested $43,010 is to pay
for increased unit costs associated with a new construction contract that
raises the total cost of the project to $140,300 with each of the 23 speed
humps costing $6,100 ($4,900 for construction and $1,200 for signing and
striping). The installation of the speed
hump in San Castle was requested by neighborhood residents along Coral Street
to address the need to slow down traffic and improve safety. The total cost of the project is $6,100 with
one speed hump costing $6,100. The
requested budget transfers are needed to cover the cost of implementation.
Funding is available through the CCRT Recoup Funding account. Districts 5
and 7 (RS)
NOVEMBER 7, 2023
3. CONSENT
AGENDA APPROVAL
EE. OFFICE OF COMMUNITY REVITALIZATION
(cont’d.)
2. Staff recommends motion to:
A) approve
the following agreements (FY 2024 NEAT Grant Agreements) to implement various
community improvement projects and initiatives through the Office of Community
Revitalization’s (OCR) Neighborhood Engagement and Transformation (NEAT) Grants
Program for a total of $150,000:
1.
an
Agreement with Caleb Ephraim Project, Inc. in an amount not-to-exceed $5,000
for a landscaping project in the Cam Estates Countywide Community
Revitalization Team (CCRT) area;
2. an Agreement with Community Faith Outreach
Ministries, Incorporated in an amount not-to-exceed $15,000 for a garden
expansion project ($10,000) and a gardening outreach project ($5,000) in the
Lantana Homes CCRT area;
3. an Agreement with Lake Worth West Resident
Planning Group, Inc. d/b/a Family Impact Palm Beach County in an amount
not-to-exceed $10,000 for a beautification project in the Lake Worth West CCRT
area;
4. an Agreement with Country Club Acres
Association Inc in an amount not-to-exceed $20,000 for a playground
installation project ($10,000); a median landscaping project ($5,000); and
barrier landscaping project ($5,000) in the County Club Acres CCRT area;
5. an Agreement with the City of Pahokee in an
amount not-to-exceed $30,000 for a bench installation project ($10,000); a
trash receptacle project ($10,000); and a basketball and fitness equipment
project ($10,000);
6. an Agreement with the City of South Bay in
an amount not-to-exceed $10,000 for a community cleanup and landscaping
project;
7.
an
Agreement with The Glades Initiative, Inc. in an amount not-to-exceed $19,003
for an emergency preparedness project ($10,000) and a shelter project ($9,003)
in the City Belle Glade;
8. an Agreement with Palm Beach County
Sheriff’s Office in an amount not-to-exceed $10,997 for a community service
equipment project ($4,671) and a community engagement project ($6,326) in
various CCRT neighborhoods;
9. an Agreement with Restoration Bridge
International, Inc. in an amount not-to-exceed $10,000 for a food distribution
equipment project in various CCRT areas and the Glades region;
NOVEMBER 7, 2023
3. CONSENT AGENDA APPROVAL
EE. OFFICE OF COMMUNITY REVITALIZATION
(cont’d.)
2. (continued)
10. an Agreement with Paint Your Heart Out Palm
Beach County, Inc. in an amount not-to-exceed $10,000 for a painting project in
various CCRT neighborhoods;
11. an Agreement with Rebuilding Together of the
Palm Beaches, Inc. in an amount
not-to-exceed $10,000 for critical home repairs for low-income homeowners in
various CCRT neighborhoods; and
B) delegate
authority to the County Administrator or designee to approve minor changes to
the scope of work of the FY 2024 NEAT Grant Agreements that do not increase the
awarded grant funding or change the scope of work or the overall intent of the
program.
Summary: The NEAT Grants Program was established by the
Board of County Commissioners (BCC) on March 13, 2018, and amended on December
6, 2022 to clarify the program guidelines and eligibility requirements, focus
County funding on areas that are under OCR’s purview, and to allow for critical
neighborhood improvements. The program provides funding to neighborhood-based groups and/or
organizations for projects that improve the quality of life in their
communities. This agenda item
includes eleven (11) Agreements for the recommended eighteen (18) projects for
this year’s cycle. The projects will be
completed in FY 2024 and include a variety of activities. Project summaries are provided under
Attachment “1”. Staff is requesting BCC approval of the agreements and related
funding, as well as the delegation of authority to the County Administrator or
designee to approve minor changes to the scope of work. Countywide (RS)
NOVEMBER 7, 2023
3. CONSENT AGENDA APPROVAL
FF. TOURIST DEVELOPMENT COUNCIL
1. Staff recommends
motion to receive and file: two fully executed Palm Beach County FY2023,
Category “G” Grant Agreements managed by the Palm Beach
County Sports Commission, Inc. (Sports Commission), on behalf of the Palm
Beach County Tourist Development Council (TDC) with:
A) Prospect
Select Baseball, Inc., for the
promotion of the Prospect Select World Invite, held from
September 8 – 11, 2023, for the term April 8, 2023 – December 11, 2023. This grantee was approved by the TDC on May
11, 2023, in the amount of $12,500; and
B) Perfect Game USA, Inc., for the promotion of the Perfect Game
Youth Fall Invitational, held from September 22 – 24, 2023, for the term April
22, 2023 – December 24, 2023. This grantee was approved by the TDC on May 11,
2023, in the amount of $18,000.
Summary: In accordance with County PPM CW-O-051, all
delegated contracts/agreements/grants must be submitted by the initiating
Department as a Receive and File agenda item.
On June 7, 1994, the Board of County Commissioners adopted Resolution
R94-702, as amended, authorizing the County Administrator and/or the Executive
Director of the TDC to enter into grant agreements with Category G (Sports)
grantees after they have been approved by the TDC. The total fiscal impact of
$30,500 impacts the FY23 budget. Room nights generated for Prospect Select
Baseball, Inc./Prospect Select World Invite were 1,253, and room nights generated
for Perfect Game USA, Inc. / Perfect Game Youth Fall Invitational were 945. Districts
1, 2, & 7 (YBH)
NOVEMBER 7, 2023
3. CONSENT AGENDA APPROVAL
GG. INTERNAL AUDITOR
1. Staff recommends
motion to: reappoint
the following individual to the Internal Audit Committee:
|
Seat |
Nominee |
Seat Requirement |
Term |
Nominated by: |
|
5 |
Donna Wisneski, CPA |
Not seat specific |
Expires 9/30/2026 |
Commissioner Woodward |
Summary: Seat 5 became vacant when the previous
incumbent, Marc Cohn’s term expired September 2023. Ms. Wisneski is currently serving as the
Committee Alternate Member. The Internal
Audit Committee at its June 2023 meeting voted unanimously to recommend Ms.
Wisneski to Regular Member from the Alternate Member seat. The audit committee
consists of five full member seats and one alternate member seat. All members of the Internal Audit Committee
are required to be citizens of the County, independent of County operations and
officials, with experience in business or finance; government accounting, auditing,
operations or financial management; or other relevant experience. Following this
reappointment, the five full-member seats will be filled, and the alternate
member seat will be vacant. Diversity count will be Caucasian: five (100%). The
gender ratio (male: female) will be 4:1. Ms. Wisneski is a Caucasian
female. Countywide (DB)
2. Staff recommends
motion to receive and file: Audit
Risk Assessment and Annual Work Plan for FY 2024. Summary: The
County Code requires the Internal Audit Committee to review and approve the
annual risk assessment and audit plan prepared by the County Internal Auditor.
The County Code also requires the County Internal Auditor to submit the
approved plan to the Board of County Commissioners. The Annual Work Plan is
being submitted to the Board of County Commissioners as required by the County
Code. Countywide (DB)
* * * * * * * * * * * *
NOVEMBER 7, 2023
4. SPECIAL PRESENTATIONS – 9:30 A.M.
A) Certificate of recognition to La Tuna of
Okeechobee Okeeheelee Middle School. (District 3)
B) Proclamation
declaring November 7, 2023 as Wellington Chamber of Commerce Day.
(District 6)
C) Certificates
in Recognition of Kristen Smethurst and Rosemary Paulino for their contribution
to the Back to School Program. (District 3)
D) Recognizing Lambda Alpha Alpha Chapter and Sigma Delta
Delta Chapter of Omega Psi Phi Fraternity, Inc. for Outstanding Work on
the Curb Appeal Project. (District 7)
E) Proclamation
declaring November as Family Court Awareness Month in Palm Beach County.
(District 5)
F) Certificate
of recognition to Jessica Cecere for her many years of service to the nonprofit
community. (District 2)
G) Proclamation
declaring November 7, 2023 as Veteran Service Dog Day. (District 5)
H) Certificates
of congratulations to the Palm Beach Karate School, sensei and award-winning
students. (District 2)
I) Proclamation
declaring November 11 – 18, 2023 as National Hunger and Homelessness Awareness
Week. (District 1)
J) Proclamation declaring November 2023 as Palm Beach County Disability
Employment Awareness Month. (District 4)
K) Proclamation
recognizing Palm Beach North Chamber of Commerce for being selected as the 2023
Chamber of the Year, and Proclamation honoring President/CEO Noel Martinez.
(District 1)
* * * * * * * * * * * *
NOVEMBER 7, 2023
A. AIRPORTS
1. Staff recommends
motion to approve:
A)
Amendment No. 1 to the
General Consulting Agreement with AECOM Technical Services, Inc. (AECOM) for
Consulting/Professional Services in the amount of $1,396,545.04 for the
continued performance of professional planning and design services related to
the approved Palm Beach County Department of Airports Capital Improvement
Program; and
B) a Budget Transfer in the amount of $426,244 in the Airport's Improvement and Development Fund to provide budget for
Amendment No. 1; including a transfer from Reserves in the amount of $426,244.
Summary: The Consulting Agreement with AECOM for general airport
planning and design was approved by the Board on July 11, 2023 (R2023-0980) in
the amount of $2,126,629.78 to carry out the approved Capital Improvement
Programs for the County's Airports. Approval of Amendment No. 1 will provide an
additional $1,396,545.04 to complete Task I Services - North Palm Beach County
General Aviation Airport (F45) Stormwater Master Plan; Palm Beach County
Park Airport (LNA) Stormwater Master Plan; Palm Beach County Glades Airport
(PHK) Stormwater
Master Plan; Palm
Beach International Airport (PBI) Turnage Boulevard Rehabilitation; PBI Terminal Wall
Repairs; and Task 3 Services- Miscellaneous Planning and Engineering Services.
AECOM is a Dallas, Texas based firm; however, the majority of the work to be completed in this
agreement will be completed and/or managed through their West Palm Beach and Tampa, Florida offices in conjunction
with several Palm Beach County based sub consultants and firms. A Disadvantaged Business
Enterprise (DBE) goal of 20.9% was set for this contract. AECOM has committed to 22% DBE participation for
this agreement. The total DBE participation to date including this amendment is
29.1%.
Pursuant to changes to Chapter 332, Florida Statutes, effective July 1, 2023, a governing body of a medium hub commercial service
airport may not approve purchases of contractual services in excess of $1,000,000 on a consent
agenda. This agreement exceeds the threshold amount and must be approved on the
regular agenda. Countywide (AH)
NOVEMBER 7, 2023
5. REGULAR AGENDA
B. HOUSING AND ECONOMIC DEVELOPMENT
1. Staff recommends
motion to:
A)
approve a HOME American
Rescue Plan (HOME-ARP) Program award of $2,438,634 to West Palm Beach Housing
Authority;
B) direct staff to negotiate the Loan Agreement; and
C) authorize the County Administrator, or designee, to execute the Loan Agreement,
amendments thereto, and all other documents necessary for project
implementation that do not substantially change the scope of work, terms, or
conditions of the award.
SUMMARY: On May 10,
2023, the Department of Housing and Economic Development (HED) issued a Notice
of Funding Availability (NOFA) HED.2023.1 making up to $7,891,211 in Federal
HOME-ARP funding available for the development of multifamily rental housing,
permanent supportive housing, and residential facilities to serve qualifying
populations including the homeless; at-risk of homelessness; persons fleeing
domestic violence, sexual assault or human trafficking; and those experiencing
housing instability. This funding was made available to not-for-profit
organizations, public agencies and for- profit housing developers. All projects must increase the local
inventory of affordable housing units and/or residential facilities that serve
qualifying populations. Applications were accepted on a first-come,
first-eligible and first funded basis.
Staff reviewed applications to ensure the projects met criteria for
eligibility, responsiveness, and viability. Staff recommends funding in the
amount of $2,438,634 to the West Palm Beach Housing Authority to construct 1400
Henrietta, a rental development to consist of 18 townhomes to be located at
1400 Henrietta Avenue, West Palm Beach. The total development cost is $6.2M and
includes a $2.75M contribution from the City of West Palm Beach and $1M from
the U.S. Department of Housing and Urban Development (HUD). All 18 townhomes
will provide housing to homeless families and will bear affordability
requirements of the HOME-ARP Program for no less than 30 years. The funding
agreement and related documents pursuant to these HOME-ARP funds will be
between the County and the West Palm Beach Housing Authority (and its
respective successors and/or assigns). To facilitate project implementation,
staff requests authorization for the County Administrator, or designee, to
execute the Loan Agreement and related documents. These are Federal HOME-ARP Program funds
which do not require a local match. District 7 (HJF)
NOVEMBER 7, 2023
5. REGULAR AGENDA
B. HOUSING AND ECONOMIC DEVELOPMENT
(cont’d.)
2. Staff recommends
motion to approve:
A) submittal of a
request to the U.S. Department of Housing and Urban Development (HUD) to
convert Neighborhood Stabilization Program 1 (NSP1) program income in the
amount of $3,500,000 to Community Development Block Grant (CDBG) funds;
B) to allocate the $3,500,000 in CDBG conversion
funds for the Gramercy Park Neighborhood Center project;
C) Budget
Transfer of $5,000,000 in the
Neighborhood Stabilization Program
Fund to the Housing and
Economic Sustainability Fund;
D) Budget
Amendment of $5,000,000 in the Housing and Economic Sustainability Fund
to recognize the transfer from the Neighborhood Stabilization Program Fund and
appropriate it to the Park Improvement Fund; and
E) Budget
Amendment of $5,000,000 in the Park Improvement Fund to recognize the transfer
from the Housing and Economic Sustainability Fund.
Summary: Staff is
requesting the Board of County Commissioners’ (BCC) approval to submit a
request to HUD to convert $3,500,000 of NSP1 program income to CDBG funds. Staff is further requesting the BCC to
approve the allocation of CDBG conversion funds for the Gramercy Park
Neighborhood Center project. The conversion is necessary because CDBG
allows for a greater range of eligible activities, including construction of
public facilities. In 2009, the County received a NSP1 grant for
acquisition, rehabilitation, and redevelopment of foreclosed, abandoned, and
vacant residential properties. The
Department of Housing and Economic Development (DHED) successfully implemented
NSP1 mortgage lending and acquisition/rehabilitation activities that resulted
in the generation of program income. On July 2, 2019 (Agenda Item 5A-5),
the BCC approved a request to convert and allocate $1,500,000 of NSP1 program
income for the Gramercy Park Neighborhood Center project to construct a 5,000
square foot County facility within an existing County park located at 5675
Parke Avenue in West Palm Beach.
Additional funding is now required due to updated plans for the Neighborhood
Center that consist of a larger 12,000 square foot building with additional
amenities to accommodate the surrounding neighborhood, as well as a result of
rising costs of construction labor and materials. The Center will include a large multi-purpose
room, classroom, kitchen, offices, building support spaces, parking lot, and a
walking trail to serve the neighborhood.
The additional $3,500,000 would provide funding for the project and
enable the Facilities Development and Operations Department to move forward
with finalizing development and operating plans. These are federal NSP1/CDBG funds which
require no local match. District 7 (HJF)
NOVEMBER 7, 2023
5. REGULAR AGENDA
C. PALM TRAN
1. Staff recommends
motion to:
A) adopt a Resolution of the Board of
County Commissioners (BCC), of Palm Beach County, Florida, approving Public
Transportation Grant Agreement (PTGA) (FM no. 453185-1-84-01) with the State of
Florida Department of Transportation (FDOT), in the amount of $500,000 in
Transit Corridor Development Program funding (CSFA 55.013) to provide operating
assistance for the Port St. Lucie Express Regional Transit Pilot Program (PSL Express).
This PTGA will become effective upon FDOT execution with an expiration date of
September 30, 2027;
B) adopt a Resolution of the Board of County Commissioners (BCC), of
Palm Beach County, Florida, approving Public Transportation Grant Agreement
(PTGA) (FM no. 453192-1-84-01) with the State of Florida Department of
Transportation (FDOT), in the amount of $600,000 in Transit Corridor
Development Program funding (CSFA 55.013) for the Port St. Lucie Express
Regional Transit Pilot Program (PSL Express) coach bus lease. This PTGA will
become effective upon FDOT execution with an expiration date of September 30,
2027; and
C) approve an upward Budget
Amendment of $1,100,000 in Palm Tran’s Operating Fund 1340 to recognize the
grant awards.
NOVEMBER 7, 2023
5. REGULAR AGENDA
C. PALM TRAN (cont’d.)
1. Summary: The PSL Express route will travel
north-south via I-95 providing two (2) morning and two (2) evening peak-time
trips between West Palm Beach and Port St. Lucie. The PSL Express will connect riders to
major employment destinations and activity centers in Palm Beach County.
The PSL
Express will utilize Coach-styled buses to transport riders along the
designated routes. These vehicles will be leased during the duration of this
pilot. The leasing and operating assistance costs will be 100% grant funded by
FDOT for the first year, with additional funding to be supplemented for the
second and third years of the agreement(s).
FDOT has committed to funding this project for several years after the
completion of a successful pilot phase. Palm Tran will continue to collaborate
with FDOT and St. Lucie County/Area Regional Transit for service continuation,
as this is a key project identified in their Transit Development Plan (TDP). Combined,
the two (2) PTGA’s in the amount of $1,100,000 do not require a local match. The grant
requires broader indemnification by the County than that approved by PPM
CW-F-049. The grant requires the County and its officers, agents,
or employees to indemnify, defend, and hold harmless the State of
Florida, FDOT, including FDOT’s officers and employees, from liabilities,
damages, losses, and costs, including, but not limited to, reasonable
attorney’s fees, to the extent caused by the negligence, recklessness, or
intentional wrongful misconduct of the County and persons employed or utilized
by the County in the performance of this grant agreement. The indemnification
obligation must also be passed on to contractors and/or consultants. The
Risk Management Department and County Attorney’s Office have reviewed the
indemnification requirements of this grant. Given that liability is limited to
the County’s non-compliance or performance of this agreement and the statutory
caps of Section 768.28, Florida Statutes, Palm Tran recommends Board approval. Countywide
(MM)
NOVEMBER 7, 2023
5. REGULAR AGENDA
D. FACILITIES DEVELOPMENT &
OPERATIONS
1. Staff recommends
motion to approve:
A) an
Agreement for Purchase and Sale of a 1.50 acre parcel of vacant land located
north of Indiantown Road and east of Bee Line Highway from James Jean-Francois,
for $23,250 plus closing, title insurance and recording costs estimated to be
$545; and
B) a
Memorandum of Agreement with James Jean-Francois, to be recorded in the public
records to provide notice of this Agreement.
Summary: On November 2,
2021, the Board of County Commissioners (Board) approved a Fiscal Strategy for
the spending of American Rescue Plan Act (ARPA) funds, which included an
allocation of $4,000,000 for the acquisition of environmentally sensitive
lands. The parcel owned by James Jean-Francois (Jean-Francois Parcel) is an
interior parcel located in an area known as Palm Beach Heights (part of the
Pal-Mar Ecosite). The Pal-Mar Ecosite is
part of a large ecological greenway that stretches from just west of the
Atlantic Ocean to just east of Lake Okeechobee.
The area provides habitat for a wide variety of native plants and
animals and it is part of a hydrologically significant region that includes the
headwaters of the federally designated Wild and Scenic Northwest Fork of the
Loxahatchee River. Hence its value as environmentally sensitive land.
Appraisals were obtained from Anderson & Carr, Inc. and M.R. Ford &
Associates, Inc. who assigned a $15,000 and $16,000 per acre value for interior
Palm Beach Heights parcels, respectively. Callaway & Price, Inc. reviewed
the appraisals and concluded a reasonable aggregate value of $15,500 per acre
for interior Palm Beach Heights parcels, which is the basis of the offer. The Agreement allows for the County’s due
diligence review of the parcel within 45 days of Board approval. The County will pay title insurance policy
premium, closing and recording costs estimated to be $545 for the Jean-Francois
Parcel. The Environmental Resources and Management (ERM) Department will
perform pre-acquisition environmental assessments for the parcel prior to
closing. A boundary survey will not be
obtained for the parcel due to the remote location. ERM will be responsible for the administration
of the parcel. All costs related to the
acquisition will be paid from existing funds received from the ARPA Response
Replacement Fund. These are County ARPA Response Replacement funds that do
not require a local match. This acquisition must be approved by a supermajority
vote (5 Commissioners). (Property
& Real Estate Management) District 1 (HJF)
NOVEMBER 7, 2023
5. REGULAR AGENDA
E. OFFICE OF EQUAL BUSINESS OPPORTUNITY
1. Staff recommends
motion to:
A)
receive and file the
multi-year Small/Minority/Women Business Enterprise (S/M/WBE) utilization
report;
B) authorize up to a two (2) year extension of the S/M/WBE Program to allow
time to solicit, complete and consider an updated disparity study and fairly
monitor and track an uninterrupted period of two (2) years for overall County
spend that was altered due to COVID-19 when emergency purchases were not
subject to the Equal Business Opportunity (EBO) Program;
C) authorize an updated disparity study;
D) authorize funding not to exceed $500,000 for the updated study;
E) approve
Budget Transfer of $500,000 from General Fund Contingency Reserves to fund the
updated Disparity Study; and
F) support an increase in the size standards to
align with current Consumer Price Index (CPI) inflation criteria, the U.S.
Small Business Administration, best practices and current North American
Industrial Classification System (NAICS) codes as follows: From $9 million to $13
million for Construction; from $5 million to $7 million for Professional
Services CCNA Required; from $5 million to $7 million for Goods and from $4
million to $5.7 million for Professional Services (CCNA Not Required) and Other
Services.
Summary: The Office of Equal Business Opportunity (OEBO) is tasked with
providing a written report on the progress of the program elements used to
increase participation of small, minority, women business enterprises
(S/M/WBEs). The program report shows some reduction of barriers and
disparities in small business contract participation and payments to minority,
women business enterprises (M/WBEs); the graduation of SBEs and M/WBEs from the
program and an increase in the number of S/M/WBEs who are ready, willing and able
to perform on County Contracts. The Equal Business Opportunity (EBO)
S/M/WBE Program is making progress and has positively impacted small businesses
in the County; however, continued support of the M/WBE program is necessary to
achieve parity. The report contains recommendations for program
modification with justification for each recommendation. Countywide
(RS)
NOVEMBER 7, 2023
5. REGULAR AGENDA
E. OFFICE OF EQUAL BUSINESS OPPORTUNITY
2. Staff recommends
motion to approve: On preliminary
reading and advertise for public hearing on November 21, 2023 at 9:30 AM: amending Chapter 2, Article III, Division 2, Part C of the Palm Beach County Code
of Ordinances pertaining to the Equal Business Opportunity Program providing
for definitions; providing for repeal of laws in conflict; providing for
savings clause; providing for severability; providing for inclusion in the code
of laws and Ordinance; providing for captions; and providing for an effective
and sunset date. Summary: Staff seeks to modify the sunset date
of the Ordinance from December 31, 2023 to December 31, 2025 to allow time to
solicit, complete and consider the findings of an updated disparity study and
fairly monitor and track an uninterrupted period of two (2) years for overall
county spend that was altered due to COVID-19 when emergency purchases were not
subject to the Equal Business Opportunity (EBO) Program. Staff also seeks to modify the definition of
the current gross annual revenue size
standards for small businesses under the EBO Program to align size standards
with the current Consumer Price Index Inflation (CPI) calculator, the U.S.
Small Business Administration and the current North American Industrial Classification
System (NAICS) codes as follows: From $9 million to $13 million for
Construction; from $5 million to $7 million for Professional Services
(Consultants’ Competitive Negotiation Act (CCNA) Required); from $5 million to
$7 million for Goods; and from $4 million to $5.7 million for Professional
Services (CCNA Not Required) and Other Services. Countywide (RS)
* * * * * * * * * * * *
NOVEMBER 7, 2023
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
NOVEMBER 7, 2023
A. ADMINISTRATION
COMMENTS
1. Staff recommends
motion to receive and file: The updated Board Directive
Reports which include in process and completed board directive items. SUMMARY: At the February 6, 2018 Board of County
Commissioners Meeting, direction was given to the County Administrator to
submit monthly a status report of the board directives. The report categorizes 1) In Process Items and 2)
Completed Items. The report continues
to be updated on an ongoing basis. Countywide
(DC)
B. COUNTY ATTORNEY
NOVEMBER 7, 2023
District 1 – COMMISSIONER MARIA G. MARINO
District 2 – COMMISSIONER GREGG K. WEISS
Requesting off-site approval for Proclamation declaring November 2023 as
Alzheimer’s Awareness Month.
District 3 – COMMISSIONER MICHAEL A. BARNETT
District 4 – COMMISSIONER MARCI WOODWARD
District 5 - COMMISSIONER MARIA SACHS
District 6 - COMMISSIONER SARA BAXTER
District 7 – COMMISSIONER MACK BERNARD
Requesting off-site approval for Proclamation declaring December 2023 as
Impaired Driving Awareness Month.
NOVEMBER 7, 2023
9. MATTERS BY THE PUBLIC – 2:00 P.M.
* * * * * * * * * * * *
NOVEMBER 7, 2023
10. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."