August 20, 2024
8:00 am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS, DELETIONS, & SUBSTITUTIONS
AUGUST 20, 2024
PAGE ITEM
16 3A1 *DELETED
– pulled for further review. (ADMIN) / Health Care District
Funding Agreement
68 3H25 *DELETED –
pulled for further review. (FDO) / PBSO Renovation.
89 3N1 *REVISED SUMMARY / (LIBRARY) / Summary: This Plan represents the
Library’s mission statement, goals and objectives,
and strategic plan for FY2024 through FY2028. This process of strategic
planning is done in conjunction with the State’s requirements for libraries
receiving State Aid grant funds and with the County’s budget process. The
Library Advisory Board endorsed this Plan with Resolution 24-01, dated July 8,
2024. The Plan for FY2024 - FY2028 underwent a complete revision last year to
address community needs by reflecting recent changes, including those brought
about by the COVID-19 pandemic, along with the public’s demand for electronic
resources, access to evolving technology, and population growth. While continuing to meet the needs of those
who seek traditional services and resource formats, the Library also recognizes
the demand for new technology. The Library will take an active role in serving
as a bridge to connect Library members with the community services they
require.
Highlights of the Plan for
FY2025 include:
·
Engaging our communities and partners by promoting and enhancing the
role of the Library and offering services beyond the Library’s walls;
·
Providing free access to resources and services that reflect and engage
Palm Beach County’s diverse communities and people;
·
Offering a diverse range of activities designed to enrich, stimulate
and engage members from early literacy through adulthood;
·
Providing a welcoming environment, both physically and virtually, to
spark creativity, stimulate thoughtful conversation and encourage
collaboration;
·
Serving as a bridge for community members to access social services.
Countywide
(AH)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the preliminary addition/deletion sheet
distributed to the Board the prior day are noted with an asterisk (*).
* * * * * * * * * * *
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
AUGUST 20, 2024
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA
APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT
AGENDA (Pages 16 - 116)
4. SPECIAL
PRESENTATIONS (Page 117)
5. PUBLIC HEARINGS - 9:30 A.M. (Page 118)
6. REGULAR
AGENDA (Pages 119 - 139)
7. BOARD
OF COUNTY COMMISSIONERS SITTING AS THE ENVIRONMENTAL CONTROL BOARD (Page 140)
8. BOARD
APPOINTMENTS (Page 141)
9. STAFF
COMMENTS (Page 142)
10. BCC
COMMENTS (Page 143)
11. ADJOURNMENT (Page 144)
* * * * * * * * * * *
AUGUST 20, 2024
CONSENT AGENDA
A. ADMINISTRATION
Page 16
3A-1 Funding
Agreement with the Health Care District for a Central Receiving Facility as an
infrastructure improvement to the behavioral health system.
Page 17
3A-2 Appointment
of Elisa Cramer, Director of Youth Services to the Community Alliance.
Page 18
3A-3 Appointment
of Elisa Cramer, Director of Youth Services to the Early Learning Coalition of
Palm Beach County, Inc.
B. CLERK & COMPTROLLER
Page 19
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Change
orders, work task orders, minor contracts, final payments, etc.
3B-5 Two
annual financial reports for Palm Beach County.
Page 20
3B-6 List
of errors, insolvencies, double assessments, discounts and Value Adjustment
Board reductions.
C. ENGINEERING & PUBLIC WORKS
Page 20
3C-1 Resolution
supporting submittal of a grant application to FDOT for funding and
construction of pre-signals in advance of three railroad crossings project.
Page 21
3C-2 Consultant
Service Authorization No. 8 with Alan Gerwig & Associates, Inc. for the
Corkscrew Boulevard bridge replacement.
Page 22
3C-3 Amendment
No. 1 with Gerelco Traffic Controls, Inc. to increase the contract amount, and
Work Order to construct a new mast arm traffic signal at the intersection of
Belvedere Road and Cleary Road.
Page 23
3C-4 Lighting
Agreements with FPL for various locations within Palm Beach County
3C-5 Consultant Service Authorization No. 10 with
Masse Consulting Services, LLC for the Jupiter Plantation Ditch Pipe
Replacement project.
AUGUST 20, 2024
TABLE OF CONTENTS
CONSENT AGENDA
C. ENGINEERING & PUBLIC WORKS
Page 24
3C-6 Change
Order No. 3 with R&D Paving, LLC for a time extension for the Lyons
Road/Sansbury’s Way Buffered Bike Lanes project.
Page 25
3C-7 Change
Order No. 8 with Ranger Construction Industries, Inc. for a time extension for
the Seminole Pratt Whitney Road project.
Page 26
3C-8 Six
Resolutions declaring the acquisition of fee simple rights-of-way and temporary
construction easements necessary for the construction of intersection
improvements at Woolbright Road and South Seacrest Blvd.
Page 27
3C-9 Change
Order No. 6 with Ranger Construction Industries, Inc. for a time extension for
the 6th Avenue South over Lake Osborne Drive project.
D. COUNTY ATTORNEY
Page 28
3D-1 Settlement
Agreement with Craig Williams.
E. COMMUNITY SERVICES
Page 29
3E-1 Reappointment
of three members to the Palm Beach County HIV Comprehensive AIDS Resources
Emergency Act Council.
Page 30
3E-2 Contract
with Housing Partnership, Inc. dba Community Partners of South Florida to
facilitate the 2024 Securing Our Future Initiative Economic Mobility Summit.
Page 31
3E-3 Adopt
a Resolution to repeal and replace for the Citizens Advisory Committee on
Health and Human Services.
Page 32
3E-4 Retroactive
Sub-Recipient Agreement for Ryan White HIV/AIDS Program with AIDS Healthcare
Foundation Inc.
Page 33 - 34
3E-5 Notice
of Awards from U.S. Department of Health and Human Services.
AUGUST 20, 2024
TABLE OF CONTENTS
CONSENT AGENDA
F. AIRPORTS
Page 35
3F-1 Amendment No. 5 with AVCON, Inc. exercising
the first one (1) year renewal option for services related to the PBIA Capital
Improvement Program.
Page 36
3F-2 Contract with Alen Construction Group, Inc.
for the Rotating Beacon Replacement project.
3F-3 Amendment for Extension of Public
Transportation Grant Agreement with FDOT for the Runway 10-28 Surface Treatment
project.
Page 37
3F-4 Contract with Rio-Bak Corporation for
Miscellaneous Drainage Repairs at PBI.
3F-5 Budget Transfer from Airport’s Improvement
and Development Fund to Reserves.
Page 38
3F-6 Amendment No. 4 with Ricondo &
Associates, Inc. exercising the first one(1) year renewal option.
Page 39
3F-7 Release to Travelers Casualty and Surety
Company of America for the release and return of payment and performance bond
securing the construction of improvements at PBI by Gulfstream Product Support
Corporation.
Page 40
3F-8 FAA Grant Agreement for central airfield
improvements at PBI.
Page 41
3F-9 Change Order No. 13 with Suffolk
Construction Company Inc. for Concourse B Expansion at PBI for a lift station
in lieu of the gravity sanitary sewer line to resolve a conflict.
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 42
3G-1 Recording
of FY 2023 retirements of tangible personal property.
3G-2 Annual Operating and Debt Service Budget for
FY 2025 for Briger Community Development District.
3G-3 Fiscal
Year 2024-2025 Proposed Budget for Children’s Services County of Palm Beach
County.
Page 43
3G-4 Quarterly
Report for Children’s Services Council of Palm Beach County.
3G-5 Request
by Palm Beach County Tax Collector to order 2024 tax roll be extended.
3G-6 Budget Amendment to establish the budget for
the bond proceeds, costs of insurance, and project costs in the Housing Bond
Fund.
AUGUST 20, 2024
TABLE OF CONTENTS
CONSENT AGENDA
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 44
3G-7 Settlement
with Everardo Perez and Gloria Perez on enforcement lien.
3G-8 Settlement
with Todd R. Peterson on enforcement lien.
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 45
3H-1 Amended
and Restated Temporary Construction Easement in favor of SFRTA to use a portion
of the County’s Intermodal Transit Center as a construction staging site.
Page 46
3H-2 Budget
Transfer within the Public Building Impact Fees Fund to Reserves.
3H-3 First
Amendment with Delray Medical Center, Inc. to extend the term of the Agreement.
Page 47
3H-4 Several
Standard License Agreements; one with Legacy Donor Services Foundation for
tissue procurement; one with Senior Friendly Fitness LLC for fitness classes;
and one for Use of County-Owned Property for parking.
Page 48
3H-5 Interlocal
Agreement with the City of West Palm Beach to allow County to share security
camera feeds at the Convention Center.
Page 49
3H-6 Work
Order with Joe Schmidt Construction, Inc. for the Herman Brice, 2nd
Floor Carpet Replacement project.
Page 50
3H-7 Contract
with D. Stephenson Construction, Inc. for the 45th Street Complex
project.
Page 51
3H-8 Work
Order with Ralph Della-Pietra Inc. for the Peanut Island-Floating Dock
Replacement project.
Page 52
3H-9 Work
Order with Zabatt Engine Services, Inc. for the Vista Information Systems
Services Data Center-Redundant Generator Installation project.
Page 53
3H-10 Work
Order with Joe Schmidt Construction, Inc. for the West Detention Center-Dishwasher
Replacement project.
AUGUST 20, 2024
TABLE OF CONTENTS
CONSENT AGENDA
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 54
3H-11 Two
continuing contracts to provide building systems commissioning and energy
engineering reports/studies with EXP U.S. Services Inc. and SGM Engineering,
Inc.
Page 55
3H-12 Amendment
No. 5 with D. Stephenson Construction, Inc. for the Vista Government
Center-Permit Area Modifications project.
Page 56
3H-13 Consultant Services Authorization No. 2 with Ohlson Lavoie Corporation
for the Aqua Crest
Pool Complex Renovation project.
Page 57
3H-14 Work
Order with Andrea Construction, Inc. for the Fire Rescue, Fleet-Canopy
Installation project.
Page 58
3H-15 Consultant
Services Authorization No. 8 with PGAL, Inc. for the Animal Care and Control
Renewal/Replacement project.
Page 59
3H-16 Zero-dollar
Change Order with Kast Construction Company LLC for the Supervisor of Election
Production Facility project.
Page 60
3H-17 Utility
Easement Agreement in favor of FPL for underground electrical improvements to
service County-owned Cypress Creek Natural Area and Riverbend Park and
surrounding areas.
3H-18 Declaration
of Easement in favor of Palm Beach County to provide utility services to the
new Supervisor of Elections Office.
Page 61
3H-19 Task
Order No. 4 with Wharton-Smith, Inc. for preconstruction services for the
Animal Care and Control Renewal/Replacement project.
Page 62
3H-20 Annual contract with two contractors for heating, ventilation and
air conditioning.
Page 63
3H-21 Indemnity
Agreement with the Town of Jupiter to obtain Town’s approval for encroachment
on an utility easement for renovations at Roger Dean Stadium.
AUGUST 20, 2024
TABLE OF CONTENTS
CONSENT AGENDA
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 64
3H-22 Assignment
of several design professional services contracts from Leo A. Daly Company to
Leo A. Daly LLC.
Page 65
3H-23 Memorandum
of Understanding with U.S. Fish and Wildlife Services to construct and maintain
a multimodal bridge.
Page 66 - 67
3H-24 Increase
the maximum cumulative value for the annual painting and weatherproofing
services contract and approve an annual contract with Joe Schmidt Construction,
Inc.
Page 68 - 70
3H-25 Several
change orders with Kast Construction for the PBSO Headquarters Renovations-Exterior
and Interior project.
I. HOUSING AND ECONOMIC DEVELOPMENT
Page 71
3I-1 Amendment 001 with City of Riviera Beach to
reallocate monies in additional Community Development Block Grant funding and
to extend the Agreement.
Page 72
3I-2 Notice of Withdrawal Letter terminating the
Economic Development Incentive Agreement with Esports Play LLC.
Page 73
3I-3 Loan Agreement with Gulfstream Goodwill
Industries, Inc. for SHIP Program funds.
Page 74
3I-4 Loan Agreement with Housing Partnership,
Inc. dba Community Partners of South Florida for SHIP Program funds.
Page 75
3I-5 Impact Fee Affordable Housing Assistance
Program funding award to DM Redevelopment II,
Ltd.
Page 76
3I-6 Impact Fee Affordable Housing Assistance
Program funding award to Community Land Trust of Palm Beach County and Treasure
Coast.
AUGUST 20, 2024
TABLE OF CONTENTS
CONSENT AGENDA
I. HOUSING AND ECONOMIC DEVELOPMENT
Page 77
3I-7 Impact Fee Affordable Housing Assistance
Program funding award to Sun Foundation, Inc.
Page 78
3I-8 Impact Fee Affordable Housing Assistance
Program funding award to Roseland Gardens, LLLP.
Page 79
3I-9 Impact Fee Affordable Housing Assistance
Program funding award to Richman Lake Worth Apartments, LLC.
Page 80
3I-10 Impact Fee Affordable Housing Assistance
Program funding award to City View Associates, Ltd.
Page 81
3I-11 Terminate Economic Development Incentive
Agreement with ORBCOMM LLC.
J. PLANNING, ZONING & BUILDING
Page 82
3J-1 Reappointment
of one (1) member to the Historic Resources Review Board.
3J-2 Reappointment
of one (1) member to the Construction Board of Adjustments and Appeals.
K. WATER UTILITIES
Page 83
3K-1 Amendment
No. 1 with DMR Construction Services, Inc. for the Western Region North
Wastewater Treatment Facility Electrical and Wet Weather Improvements project.
Page 84
3K-2 Change
Order No. 1 with Hinterland Group Inc. for improvements to lift stations and
for a project time extension.
Page 85
3K-3 Petroleum
Cleanup Participation Program Agreement with FDEP.
AUGUST 20, 2024
TABLE OF CONTENTS
CONSENT AGENDA
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 86
3L-1 State
of Florida Department of Environmental Protection Florida Greenways and Trails
System Designation Agreement for acreage in Pines Natural Area for a 20 year
term.
3L-2 Revised
Detailed Work Budget with FDACS for the Integrated Mosquito Management Plan.
Page 87
3L-3 Change
Order No. 1 with Florida Fish and Wildlife Conservation Commission to decrease
funding allocation.
M. PARKS & RECREATION
Page 88
3M-1 Four Special Events Rental Agreements.
N. LIBRARY
Page 89
3N-1 FY
2025 Strategic Plan for County’s Library.
3N-2 Budget
Amendment to reconcile the State Aid to Libraries Grant Budget to the actual
award amount.
Q. CRIMINAL JUSTICE COMMISSION
Page 90
3Q-1 Contract
with Housing Partnership, Inc. dba Community Partners to fund community
services.
S. FIRE RESCUE
Page 91
3S-1 Sixth
Amendment to Interlocal Agreement with City of West Palm Beach to extend the
term of the previous Agreement.
3S-2 Certificate
to Non-Ad Valorem Assessment Roll forms for Fire Hydrant Maintenance and Rental
– Riviera Beach and Rental – Boca Raton.
Page 92
3S-3 Memorandum
of Agreement with DOH for an Emergency Medical Services Matching Grant Award.
Page 93
3S-4 Submittal
of an application to FDLE for Drone Replacement Program Financial Assistance
Agreement.
T. HEALTH DEPARTMENT
Page 94
3T-1 Resolution
for the FY 2024/2025 Air Pollution Control budget.
AUGUST 20, 2024
TABLE OF CONTENTS
CONSENT AGENDA
U. INFORMATION SYSTEMS SERVICES
Page 95
3U-1 Amendment
Pricing Schedule for AT&T Switched Ethernet Service.
3U-2 Contract for Virgin Islands for Software
License and Professional Services Agreement exercising first renewal option.
X. PUBLIC SAFETY
Page 96
3X-1 Agreement
with PBSO for the 9-1-1 Emergency Call Handling System
Page 97
3X-2 Extension
for a Memorandum of Agreement with the City of Miami for the UASI GY 2022
Agreement extending the grant period.
3X-3 Appointment
of one (1) member to the Emergency Medical Services Advisory Council Hospital
CEO seat.
Page 98 - 99
3X-4 DOJ
FY 2024 Grants to Improve the Criminal Justice Response Program.
Page 100
3X-5 Memorandum
of Understanding with PBSO to establish procedures for referring and serving
justice involved adults.
BB. YOUTH SERVICES
Page 100
3BB-1 Behavioral Health Agreement and Contract with
School Board of Palm Beach County to provide school based therapeutic services
to students and families.
CC. SHERIFF
Page 101 - 102
3CC-1 Budget Transfer from LEFT for the support or
operation of drug treatment, drug abuse education, drug prevention, crime
prevention, safe neighborhood and school resource officer programs.
Page 103
3CC-2 Budget Transfer from LETF to purchase a Boston
Dynamics quadruped robot to traverse within challenging environments.
Page 104
3CC-3 Quarterly disbursements from FDLE.
AUGUST 20, 2024
TABLE OF CONTENTS
CONSENT AGENDA
CC. SHERIFF
Page 105
3CC-4 Contract Modification Notice #9 with TSA to
extend the contract, and Notice #11 for supplemental funding.
Page 106
3CC-5 Grant Adjustment Notice from FDLE to extend the
State Assistance for Fentanyl Eradication.
3CC-6 Letter of Agreement and Contract and the
University of North Florida Training and Services Institute, Inc.
DD. TOURIST COUNCIL DEVELOPMENT
Page 107
3DD-1 Second Amendment with the Discover Palm Beach
County, Inc. for provision of services.
3DD-2 Second Amendment with the Cultural Council of
Palm Beach County, Inc. for the provision of services.
3DD-3 Second Amendment with the Palm Beach County
Sports Commission, Inc. for the provision of services.
Page 108
3DD-4 Second Amendment with the Palm Beach
County Film & Television Commission Inc. for
the provision of
services.
3DD-5Trademark/Service
Mark Applications to establish or maintain the use of trade or service marks
for the County’s Tourism Promotion Program.
Page 109
3DD-6 Category “G” Grant
Agreement with ProspectSelect Baseball, Inc.
3DD-7Two category “G”
Grant Agreements, one with South Florida Collegiate Baseball League,
Inc. and one with
Perfect Game USA, Inc.
EE. CAREERSOURCE
Page 110
3EE-1 Appointments of two (2) to the CareerSource
Palm Beach County, Inc. Board of Directors.
AUGUST 20, 2024
TABLE OF CONTENTS
CONSENT AGENDA
FF. OFFICE OF RESILIENCE
Page 111
3FF-1 EPA Grant Agreement to provide planting of
trees in the Glades community.
Page 112
3FF-2 FDEP Grant Agreement providing for the creation
of a Flooding and Sea Level Rise Vulnerability Assessment.
Page 113
3FF-3 Amendment Two with FDEP to replace and update minor
terms to the Agreement.
Page 114
3FF-4 Authorization to pursue funding from FDEP to
collaborate with coastal PBC municipalities to determine shoreline protection
needs, and to create a model shoreline protection ordinance.
GG. OFFICE OF EQUAL BUSINESS OPPORTUNITY
Page 115
3GG-1 FY 2024 3rd
Quarter Small/Minority/Women Business Enterprise participation report.
HH. WATER RESOURCES
Page 115
3HH-1 Interlocal Agreement with SFWMD for local
funding of the Corbett Levee upgrade.
II. OFFICE OF EQUAL OPPORTUNITY
Page 116
3II-1 Cooperative Agreement with HUD for training
funds.
SPECIAL PRESENTATIONS - 9:30 A.M.
Page 117
4A National Hunger Action Month
4B 85th Anniversary of the
Florida Highway Patrol
4C Palm Beach County LIHEAP Action Month
4D Florida Water Professional Month
4E Congratulations FAU Softball Team
4F National Voter Registration Month
4G Hoot & Holler FAU Tailgating Day
4H 60th Anniversary of the War on
Poverty
AUGUST 20, 2024
TABLE OF CONTENTS
PUBLIC HEARINGS – 9:30 A.M.
A. PALM TRAN
Page 118
5A-1 Establishment of fares for the Palm Tran
Port Saint Lucie Express.
REGULAR AGENDA
A. ADMINISTRATION
Page 119
6A-1 Presentation
from Vanderbilt University.
6A-2 Resolution
approving the CareerSource Palm Beach County FY 2024-2025 Budget.
B. CLERK & COMPTROLLER
Page 119
6B-1 Budget Transfer to supplement the 2024 Value
Adjustment Board budget.
C. AIRPORTS
Page 120
6C-1 Amendment No. 1 with Ranger Construction
Industries, Inc. for the Central Airfield Improvement project provides for
completion of the reconstruction of Taxiway F and H, to increase the project
duration.
Page 121
6C-2 Amendment No. 3 with HDR Engineering, Inc.
for the continued services related to the Central Airfield Improvement project.
AUGUST 20, 2024
TABLE OF CONTENTS
REGULAR AGENDA
D. FACILITIES DEVELOPMENT & OPERATIONS
Page 122 - 123
6D-1 Requests direction on the potential
disposition of the County-owned property located on Park Place, West Palm
Beach.
Page 123
6D-2 Requests direction on a potential rent
abatement for the Historical Society of Palm Beach County.
Page 124
6D-3 Agreement to purchase land on Bee Line
Highway north of Indiantown Road.
Page 125
6D-4 First Amendment with Atlantic Commons
Associates, LLLP to modify access and utility easement requirements.
Page 126
6D-5 Requests direction on the issuance of RFP to
develop and operate the unimproved portion of the County-owned 20 Mile Bend
property for an Off-Highway Vehicle Park/Racetrack Park.
Page 127
6D-6 First Amendment with Leonidas Alfaro for the
acquisition of three (3) parcels that modifies the acreage, reduces the
purchase price and adds a condition precedent to closing.
Page 128 - 129
6D-7 Settlement Agreement with HW Spring Training
Complex, LLC regarding the Force Majeure clause, and Amendment 1 clarifies the
payment obligations.
Page 130 - 131
6D-8 Requests direction on implementation of the
Medical Examiner’s Office Expansion project.
E. HOUSING AND ECONOMIC DEVELOPMENT
Page 132 - 133
6E-1 HOME Investment Partnerships Program
Community Housing Development Organization funding to Riviera Beach Community
Development Corporation, Inc.
Page 134
6E-2 Housing Initiative Fund Program award to
Oikos Development Corporation.
AUGUST 20, 2024
TABLE OF CONTENTS
REGULAR AGENDA
F. PALM TRAN
Page 135
6F-1 Emergency Contracts with MV Contract
Transportation, Inc. and with First Transit, Inc.
G. ENGINEERING & PUBLIC WORKS
Page 136
6G-1 Resolution with FPL to wave advance payment
clause of the Palm Beach County Administrative Code.
H. OFFICE OF RESILIENCE
Page 137
6H-1 Budget Transfer to account for costs incurred
to Host the Southeast Florida Regional Climate Change Compact Southeast Florida
Regional Climate Leadership Summit for December 2025.
Page 138 - 139
6H-2 Resolution to approve a FDEP grant
application for the County Club Acres Subdivision Drainage improvement project.
BOARD OF COUNTY COMMISSIONERS SITTING AS THE
ENVIRONMENTAL CONTROL BOARD
(Page 140)
7A-1 Reappointment of one (1) member to the
Environmental Appeals Board.
BOARD
APPOINTMENTS (Page 141)
STAFF
COMMENTS (Page 142)
BCC COMMENTS (Page 143)
ADJOURNMENT (Page 144)
AUGUST 20, 2024
A. ADMINISTRATION
1. Staff
recommends motion to approve: a Funding Agreement (Agreement)
with the Health Care District of Palm Beach County (District) under which the
County will fund/reimburse up to $10,000,000 in land acquisition, design
services, and construction services for a Central Receiving Facility (CRF) as
an infrastructure improvement to the behavioral health system in Palm Beach
County. Summary: The Palm Beach County Board of County
Commissioners (BCC) approved a plan for the use of American Rescue Plan Act
(ARPA) funds on July 13, 2021 including a $10,000,000 allocation for infrastructure
improvements to the behavioral health system.
The BCC subsequently affirmed this allocation in the amended ARPA plan
approved on November 2, 2021. These
funds were earmarked for the District to acquire land and construct a CRF as
part of their overall behavioral health infrastructure. The District has
developed a Crisis Now Model consistent with the Substance Abuse and Mental
Health Services Administration (SAMHSA) guidelines. SAMHSA identifies the three critical elements
of the model to be “Someone to Call, Someone to Respond and Somewhere to
Go.” The CRF will be the “Somewhere to
Go” in the model. The District shall have eighteen (18) months from the
effective date of this Agreement to complete land acquisition, thirty-six (36)
months from land acquisition to complete design and permitting, and forty-eight
(48) months from design and permitting completion to complete
construction. Funds will be distributed
to the District on a reimbursement basis.
This Project is included in the ARPA
Response Replacement Fund. Countywide (HH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
2. Staff requests
Board motion to approve: appointment of Elisa Cramer, Director of Youth Services, to the
Community Alliance (Alliance), effective August 20, 2024, to replace the prior
appointment of Tammy K. Fields. Summary: The Alliance is charged with planning
for resource utilization in the community, including resources appropriated to
the Department of Children & Families (DCF), needs assessment and
establishment of community priorities for service, delivery, determining
community outcome goals to supplement state-required outcomes, providing
community advocacy and education, and promoting prevention and early
intervention services. The Alliance was
established under the authority of Section 20.19(5), Florida Statutes and shall
have a member of the county government.
The Alliance is comprised of statutorily assigned core members: a
representative from the DCF, a representative from county government, a
representative from the school district, a representative the county United
Way, a representative from the county sheriff’s office, a representative from
the circuit court, and a representative from the county children’s board, if
one exists. In addition, there are
community leaders, client representatives and funders of human services to
reflect the diversity of race, culture, geographic location, the faith
community, consumers, families, business leaders and other concerned with the
well-being of children and their families.
In 2016, the Board of County Commissioners (BCC) appointed Tammy K.
Fields to the Alliance. This appointment will replace Ms. Fields, who
formerly served as Youth Services Director and is now an Assistant County
Administrator. Countywide
(HH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
3. Staff recommends motion to approve: appointment of Elisa Cramer, Director of
Youth Services, to the Early Learning Coalition of Palm Beach County, Inc.,
(Coalition) effective August 20, 2024, to replace the prior appointment of
Tammy K. Fields. Summary: The duties of the Coalition include, but are not
limited to planning and implementing a school readiness program and the
voluntary prekindergarten education program. The
Coalition was established pursuant to Section 1002.83, Florida Statutes,
and shall have a member appointed by the
Board of County Commissioners (BCC). Section 1002.83(3), Florida Statutes, requires
the Governor to appoint the chair and two (2) other members. Pursuant to Section 2 of the Bylaws of the
Coalition, the following members are required: Department of Children and
Families Services Circuit Administrator, or designee; Palm Beach County District Superintendent of
Schools, or designee; Regional Workforce Development Executive Director, or
designee; Palm Beach County Health
Department Director, or designee;
Children's Services Council of Palm Beach County Chair or Executive
Director; an agency head of a local licensing agency as defined in Section
402.302, Florida Statutes, where applicable; a central agency administrator,
where applicable; a Head Start Director from Palm Beach County; the president
of Palm Beach Community College, or designee; a member appointed by the BCC; a
representative of programs for children with disabilities under the Federal
Individual with Disabilities Education Act;
a representative of faith-based child care providers; a representative
of private for profit child care providers;
a parent with one (1) or more children who are being served in an early
care and education program; and a representative from the western Palm Beach
County area. In 2017, the BCC appointed Tammy K. Fields to the Coalition. This appointment will replace Ms. Fields, who
formerly served as Youth Services Director and is now an Assistant County
Administrator. Countywide
(HH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following final minutes of the Board of
County Commissioners’ meetings:
Meeting Date Meeting Type
May 07, 2024 Regular
May 21, 2024 Workshop
June 04, 2024 Regular
June 11, 2024 Budget
June 20, 2024 Zoning
July 02, 2024 Regular
July 09, 2024 Workshop
July 17, 2024 Zoning
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
4. Staff recommends
motion to receive and file: change orders, work task orders, minor
contracts, final payments and other items approved by the Contract Review
Committee and by the department heads for the Engineering Department;
Facilities Development and Operations Department; Water Utilities Department;
Environmental Resources Management Department; and the Department of Airports
during June 2024. Countywide
5. Staff
recommends motion to receive and file: two (2) of Palm Beach County’s annual financial reports for
fiscal year ended September 30, 2023:
A)
The Units of Local Government – Annual Financial Report (AFR); and
B)
Annual Financial Audit Report (AFAR), including the Single Audit Report.
Summary: The Units of Local Government Report is an Annual Financial Report
which serves to generate input to the state. The Annual Financial Audit Report
is a special annual financial report defined in Chapter 10.550 of the rules of
the Auditor General. This report is required to be filed annually with the
Auditor General in compliance with Section 11.45, Florida Statutes and includes
the Single Audit Report. Countywide
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
B. CLERK
& COMPTROLLER
6. Staff recommends
motion to approve: list of errors, insolvencies, double assessments, discounts, and
Value Adjustment Board reductions on the 2023 Assessment Roll. Summary: Section 197.492, Florida
Statutes, requires that on or before the 60th day after the tax certificate
sale, the Tax Collector shall make out a report to the Board of County
Commissioners, separately showing the discounts, errors, double assessments,
and insolvencies for which credit is to be given, including in every case
except discounts, the names of the parties on whose account the credit is to be
allowed. Countywide (DB)
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to:
A) adopt a Resolution supporting the submittal of a
grant application (Application) to the Florida Department of Transportation
(FDOT) Local Road Safety Program (LRSP) for funding the construction of
pre-signals in advance of three (3) signalized railroad crossings (Project);
committing to fund the local share of Project delivery and the associated ongoing
operation and maintenance expenses; and providing for an effective date; and
B) ratify the FDOT LRSP
Application.
SUMMARY: Adopting this Resolution will support Palm Beach County’s (County) LRSP
Application submittal for funding the construction of three (3) pre-signals at Silver Beach Road and Old Dixie Highway/President Barack
Obama Highway; Frederick Small Road and Alternate A1A; and Hypoluxo Road and
Dixie Highway/Federal Highway. If selected, the County will enter into a grant reimbursement
agreement with the FDOT. The Project will be constructed within County road
rights-of-way (ROW) and/or Florida East Coast Railway (FEC) ROW with FEC
approval, of which will be determined during design of the Project. As part of
the application process, the FDOT requires this Resolution to support the LRSP
Application submittal and the County’s commitment to design, construct, operate
and maintain the Project after construction. The LRSP grant will fund the
Project’s construction at an estimated cost of $757,399.89. The County’s local participation funding is
estimated at $580,504.77 of voluntary funding for the Project’s design,
construction management, and contingency. Traffic signal
timing is designed to flush traffic off of the railroad tracks. Pre-signals
stop vehicles prior to railroad crossings when crossing warning devices are
activated, and are
recommended to control traffic upstream of the railroad crossing warning
devices when the crossing is less than
200 feet
from the intersection. Districts 1, 4, & 7
(YBH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
2. Staff recommends
motion to approve: Consultant Service Authorization No. 8 (CSA)
to the Annual Structural Engineering Services Contract (R2023-0260) dated March
14, 2023 (Contract) with Alan Gerwig & Associates, Inc. (AGA) in the
amount of $381,514.46 for the Corkscrew
Boulevard bridge replacement over the South Florida Water Management District’s
Miami Canal (934502) (Project). SUMMARY: Approval of this CSA will provide the professional services necessary to design the
replacement for the existing two (2) lane, five (5) span bridge. The Contract was presented to the Goal
Setting Committee on January 5, 2022, and the Committee established Affirmative
Procurement Initiatives (API) of a 20%
minimum mandatory Small Business Enterprise (SBE) participation of which 5%
must be Minority Business Enterprise (MBE) participation for African American
owned firms, and an SBE evaluation preference.
AGA committed to 98% SBE participation and 15% MBE participation for the
Contract, and received 15 Evaluation Preference Points. The proposed SBE participation for this CSA
is 18.93%, and the proposed MBE participation is 14.76%. To date, the overall SBE participation
achieved on this Contract is 56.58%. AGA
has an office located in Palm Beach County (County). This Project has
infrastructure sales tax funding. District
6 (YBH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
3. Staff recommends
motion to approve:
A) Amendment No. 1 to the Annual Traffic Signal Construction Contract
(R2022-0791), dated August 23, 2022 (Contract) with Gerelco Traffic Controls,
Inc. (Gerelco) to increase the Contract amount by $5,000,000;
B) Work Order G-24 in the amount not to exceed
$571,218.31 to the Contract to construct a new mast arm traffic signal at the
intersection of Belvedere Road and Cleary Road,
Palm Beach County (County) Intersection ID Number 29063 (Project); and
C) A Budget Amendment of $200,000 in the
County Transport Trust to recognize reimbursement funding from Village at
Banyan Ridge LLC (Banyan Ridge) and appropriate it to the Project.
SUMMARY: On August 23, 2022, the Board of County
Commissioners (BCC) approved the Contract with Gerelco to provide for and
install various signal components for traffic control devices. Approval of this
Amendment will increase the Contract amount from $5,000,000 to
$10,000,000. The increased Contract amount is based on updated estimates
that exceed the current Contract amount to be expended throughout the County by
the user departments. Section 3 of the
Special Provisions in the Contract allows for Gerelco to amend the
Contract amount while adhering to all other original terms, conditions and unit
prices of the Contract. The current Contract will expire August 22, 2025.
Approval of this Work Order will allow Gerelco to construct the Project. Per County PPM CW-F-050, this Work Order
exceeds the threshold relating to staff approvals of work orders to annual
contracts, thus requiring approval from the BCC. Prior to this Work Order,
$3,172,053.00 of Gerelco’s $5,000,000 Contract has been spent or encumbered.
Gerelco has an office located in the County. On January 20, 2022, the Office of
Equal Business Opportunity (OEBO) granted a waiver of the Affirmative
Procurement Initiative (API) based upon the determination that sufficient qualified
Small/Minority/Women Business Enterprises (S/M/WBE) providing the goods or
services required by the Contract are unavailable in the County to perform the
specialized construction of traffic signals. Pursuant to Condition E.5 of
Resolution R2019-0257, Banyan Ridge provided $200,000 to the County as required
for the cost of a mast arm traffic signal when warranted. In 2022, the
Engineering and Public Works Department (EPW) determined the signal to be
warranted and estimated the Project costs to be $571,218.31. District 2
(WBH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
4. Staff recommends
motion to receive and file: twenty-one (21) fully executed lighting
agreements with Florida Power & Light Company (FP&L) for various
locations within Palm Beach County. SUMMARY:
In accordance with Countywide PPM CW-O-051, all delegated contracts,
agreements, and grants must be submitted by the initiating Department as a
receive and file agenda item.
The agreements were executed by the County Engineer on April 22, 26, and 29,
2024, per Resolution R2020-0990. FP&L agreements are based on the type of
street lighting fixture and/or pole being installed and/or
removed. “Street Lighting Agreements” are utilized for installation and/or
removal of High Pressure Sodium street lights and poles. “Premium Lighting
Agreements” are utilized for the installation and/or removal of Light-emitting
Diode (LED) street lights and poles submitted to FP&L prior to December 31,
2021. “Lighting Agreements” are utilized for the installation and/or removal of
LED street lights and poles submitted to FP&L after December 31, 2021. Countywide
(YBH)
5. Staff recommends
motion to approve: Consultant Service Authorization No. 10 (CSA)
to the Civil Engineering Annual Services Contract (R2022-0463) dated May 17,
2022 (Contract) with Masse Consulting Services, LLC (MCS) in the amount
of $153,629.92 for the Jupiter
Plantation Ditch Pipe Replacement (Project).
SUMMARY: Approval of
this CSA will provide the professional
civil engineering services necessary to design the replacement of the existing
outfall pipe and the associated headwalls that have deteriorated. The Contract was presented to the Goal
Setting Committee on June 16, 2021, and the Committee established Affirmative
Procurement Initiatives (API) of a 20%
minimum mandatory Small Business Enterprise (SBE) participation and a Minority
Business Enterprise (MBE) evaluation preference for African American owned
firms. MCS committed to 87% SBE
participation and received 15 Evaluation Preference Points. The proposed SBE participation for this CSA
is 46.44%. To date, the overall participation achieved on this Contract is 89%
SBE. MCS has an office located in Palm
Beach County (County) and is a certified SBE company. This Project is
included in the ARPA Response Replacement Fund. District 1 (YBH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
6. Staff recommends
motion to approve: Change Order No. 3 to the contract with R & D
Paving, LLC (R&D) dated September 13, 2022 (R2022-0914) (Contract) for a
time extension of 201 days for the Lyons Road/Sansbury’s Way Buffered Bike
Lanes (Project), Federalized FM#444370-1-58-01. SUMMARY: Per PPM CW-F-050,
the time extension in Change Order No. 3 exceeds allowed staff approval, and
requires approval by the Board of County Commissioners (BCC). The original scope of this Project is for the
installation of separated bike lanes and medians from Forest Hill Boulevard to
Okeechobee Boulevard as well as drainage and swale upgrades throughout the
corridor. Change Order No. 3 to provide a 201-day contract time extension
is due to delays procuring 8-inch and 4-inch force main materials and an
unforeseen Verizon conduit conflict with the proposed drainage. Per Specification
8-7.3.2 of the Contract, R&D promptly started the procurement process for
the force main materials. Unfortunately, due to pandemic-induced supply chain
challenges, the manufacturer was unable to fulfill the order on time. This
delay was critical to the progress of the Project and beyond the control of
both the manufacturer and R&D. The
Contract was approved on September 13, 2022, in the amount of
$5,862,084.91. The total Contract
amount, including this Change Order and previous change orders, is
$5,867,732.38. With the approval of this
Change Order, substantial completion expected in September 2024. Because this Project is funded by a federal
grant (R2021-1899) through the Florida Department of Transportation’s Local
Agency Program, the Equal Business Opportunity Ordinance is not
applicable. Districts 2 & 6
(YBH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
7. Staff recommends
motion to approve: Change Order No. 8 in the amount of $20,374.61 and a
time extension of 18 days to the contract dated October 19, 2021 (R2021-1465)
(Contract) with Ranger Construction Industries, Inc. (Ranger) for Seminole
Pratt Whitney Road from Orange Boulevard to south of Northlake Boulevard, and
Seminole Pratt Whitney Road and Northlake Boulevard Intersection Improvements
(Project). SUMMARY: Per PPM CW-F-050, the total of this Change
Order exceeds the allowed threshold of $100,000 and allowable time extensions
relating to staff approvals of change orders to contracts, as the sum for the
daily value of the 18 days exceeds $100,000, and requires the Board of County
Commissioners (BCC) approval. The original scope of this Project is to widen
2.5 miles of both Seminole Pratt Whitney Road and Northlake Boulevard to 4-lane
divided roadways, including new stormwater drainage systems, shoulders/bike
lanes, retention ponds and sidewalks, as well as the addition of new traffic
signals at the intersection of Seminole Pratt Whitney Road and Northlake
Boulevard. Approval of Change Order No. 8 will compensate Ranger for additional
drainage work necessitated by the discovery of an unforeseen underground rock
shelf at Hamlin Boulevard. The Contract
was approved on October 19, 2021, in the amount of $17,999,999. Previous change orders totaling $776,434.38
plus this Change Order bring the total change order amount to $796,808.99 for
the Contract. The total Contract amount,
including this Change Order and previous change orders, is $18,796,807.99. With
the approval of this Change Order, the new revised completion date will be
March 20, 2025. This Project was presented to the Goal Setting Committee on
March 4, 2020, and the Committee established an Affirmative Procurement
Initiative (API) of a 20% minimum mandatory Small Business Enterprise (SBE)
participation. The proposed SBE
participation for Change Order No. 8 is 90%.
To date, the overall participation achieved is 20.95%. This
Project is included in the Five-Year Road Program. District 6 (YBH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
8. Staff recommends
motion to adopt: six (6) Resolutions declaring the acquisition of fee
simple rights-of-way designated as Parcels 102, 103, 104, 105, 106, and 107 and
temporary construction easements designated as Parcels 302 and 306 necessary
for the construction of intersection improvements at Woolbright Road and South
Seacrest Boulevard (Project). SUMMARY:
Adoption of these Resolutions will
initiate eminent domain proceedings pursuant to Chapters 73, 74, 127, and Section 337.27(1), Florida Statutes, as amended, against eight (8) parcels having a total appraised value of $678,150. The
parcels are necessary to provide an eastbound to southbound right turn lane on
Woolbright Road. The Project includes additional drainage, sidewalks and
traffic signal improvements. The property owners have not accepted the offers to purchase made by Palm Beach County (County)
and attempts to negotiate the purchases have been unsuccessful. Eminent domain
proceedings are necessary to acquire the parcels at this time in order to
expedite construction of the Project. This Project is included in the Five
Year Road Program. District
7 (DO)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
9. Staff recommends
motion to approve: Change Order No. 6 in the amount of $239,860.17 and
a contract time extension of 69 days to the contract dated October 5, 2021
(R2021-1412) (Contract) with Ranger Construction Industries, Inc. (Ranger) for
6th Avenue South over Lake Osborne Drive (Project). SUMMARY: Per PPM CW-F-050, the total of this Change
Order exceeds the threshold of $100,000 and allowable time extensions relating
to staff approvals of change orders to contracts and requires the Board of
County Commissioners (BCC) approval. The original scope of this Project
includes complete bridge demolition and reconstruction, signal replacement,
drainage improvements, roadway reconstruction, resurfacing, and widening.
Pursuant to Contract specification Sections 4-3, 5-12.2.2, and 8-7.3.2,
approval of Change Order No. 6 will provide compensation to Ranger for
additional time and costs incurred while maintaining the Project during delays
from January 3, 2023 to March 16, 2023, which was before the complete closure
of 6th Avenue South for the Project's bridge demolition and reconstruction. The delays were caused by a conflict with
overhead electrical transmission lines owned by the City of Lake Worth Beach
Electric Utilities, that affected the bridge’s demolition and reconstruction
schedule. The Contract was approved on October 5, 2021, in the amount of $11,074,000.
Previous change orders totaling $1,197,176.26 plus this Change Order bring the
total change order amount to $1,437,036.43 for the Contract. The total Contract amount, including this
Change Order and previous change orders, is $12,511,036.43. This Project was
presented to the Goal Setting Committee on January 20, 2021, and the Committee
established an Affirmative Procurement Initiative (API) of a 10% minimum
mandatory Small Business Enterprise (SBE) participation. The proposed SBE participation for Change
Order No. 6 is 0%. To date, the overall
participation achieved is 10.21%.This
Project is included in the Five-Year Road Program and has infrastructure sales
tax. Districts 2 & 3
(YBH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
D. COUNTY
ATTORNEY
1. Staff recommends
motion to approve: a
Settlement Agreement, inclusive of attorney’s fees and costs, in the total
amount of $150,000, in the employment termination action styled Craig
Williams v. Palm Beach County, Case No. 2019CA015663MB. SUMMARY: Mr. Williams was employed as the Assistant
Director of Finance & Administration with the Palm Beach County Water
Utilities Department (WUD). On July 8, 2019, the Director of WUD
terminated his employment. Mr. Williams subsequently filed a lawsuit
against Palm Beach County, Craig Williams v. Palm Beach County,
Case No. 2019CA015663MB (the “Pending Lawsuit”), alleging that he was
terminated in violation of the Florida Public Whistle-blower’s Act, Florida
Statutes §112.3187 (WBA), for making various disclosures of information
protected by the statute. Mr. Williams seeks to recover damages authorized by
the statute, including lost wages and benefits, emotional distress, front pay,
and attorney’s fees. Countywide (AMP)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: the reappointment of three (3) members to the Palm
Beach County HIV Comprehensive AIDS Resources Emergency Act Council (HIVCC),
for the term August 20, 2024 to August 19, 2027:
Seat
No Appointment Recommended By
11 Ashaki
Sypher HIV
CARE Council
12 Lysette
Perez HIV CARE Council
22 Mary Jane Reynolds HIV
CARE Council
Summary: HIVCC shall establish priorities for the allocation of Ryan White (RW)
HIV/AIDS Program funds within Palm Beach County; and develop a comprehensive
plan for the organization and delivery of health services described in 42
U.S.C. that is compatible with any existing state or local plan regarding the
provision of health services to individuals with HIV disease. The U.S.
Department of Health and Human Services, Health Resources and Services
Administration (HRSA) requires Palm Beach County to maintain a planning council
tasked with establishing priorities and allocations for the RW grant funding.
The HIVCC is that Council. Federal law requires that the planning council composition
reflect the demographics of the population of individuals with HIV/AIDS in the
eligible area, and at least 33% of planning council members be consumers of RW
services who are unaffiliated with subrecipient service providers. The law
further requires that members of the planning council represent designated
categories including: health care providers; social service providers;
community-based organizations; local public health agencies; non-elected
community leaders; and grantees of Federal HIV programs. Per Resolution No.
2011-1560, the total membership for the HIVCC shall be no more than 33 at-large
members. The HIVCC recommends the reappointment of Ms. Ashaki Sypher, Ms.
Lysette Perez and Ms. Mary Jane Reynolds. Ms. Sypher is employed by Families
First of Palm Beach County and Ms. Perez is employed with Compass Inc. Both
agencies contract with Palm Beach County for services; however HIVCC provides
no regulation, oversight, management, or policy setting recommendations
regarding the contracts or transactions with Families First of Palm Beach
County or Compass Inc. Disclosure of this contractual relationship at a duly
noticed public meeting is provided in accordance with the provisions of Section
2-443 of the Palm Beach County Code of Ethics. The diversity count for the 25
seats that are currently filled is African-American: nine (9) (36%), Caucasian:
eight (8) (32%), Hispanic-American: six (6) (24%) and Asian-American: two (2)
(8%). The gender ratio (male: female) is 10:15. Ms. Perez is Hispanic and Ms.
Sypher and Ms. Reynolds are African American. Staff is addressing the need to increase diversity within our boards and
will continue to encourage this to expand this Board’s diversity. Countywide
(HH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
2. Staff recommends
motion to approve: Contract for Provision of Services with
Housing Partnership, Inc., d/b/a Community Partners of South Florida (CPSFL),
for the period of August 1, 2024 through February 15, 2025, in an amount
not-to-exceed $40,000 to facilitate the 2024 Securing Our Future Initiative
(SOFI) Economic Mobility Summit (Summit).
SUMMARY: Palm
Beach County’s Community Services Department (CSD) and CPSFL will jointly
organize the 2024 SOFI Summit on December 9, 2024. The first Summit was held
December 5, 2022, which brought together over 500 community leaders and
stakeholders to assist in the development of an economic recovery plan to
ensure short and long-term recovery and sustainability. The Summit serves as a platform to showcase
ongoing initiatives within the Health and Human Services System of Care that
support families in poverty to increase their household income above the
federal poverty level. The Summit will convene local and national leaders in
various domains such as housing, employment, transportation, food security,
health, education, safety, justice, and childcare. Local leaders will highlight
projects aimed at enhancing economic prosperity for families in poverty, while
national leaders will share best practices to improve economic opportunities.
The 2024 Summit will build upon the success of the inaugural event held on
December 5, 2022, to expand and harness area resources for families and discuss
ways to improve our Health and Human Services System of Care. CSD and CPSFL
will work collaboratively to ensure a successful, educational event and will
meet regularly to ensure that expectations, agreements, registrations, budget,
and event activities are within scope and are executed with fidelity. CPSFL
will handle payments for Summit related activities using a combination of
funding sources, namely sponsorships, registration fees, grants, and ad valorem
funding. Countywide (HH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
3. Staff recommends
motion to adopt: a
Resolution to repeal and replace Resolution No. R-2013-1563, regarding the
Citizens Advisory Committee on Health and Human Services (CAC/HHS). Summary: The CAC/HHS assists the Board of County
Commissioners (BCC) in the assessment of need, planning, implementation and
evaluation of a System of Care, as defined in the Health and Human Services
(HHS) Element of the Palm Beach County Comprehensive Plan (Comp Plan). The proposed resolution brings the membership
of the CAC/HHS into alignment with the Comp Plan approved by the BCC in
February 2023. In the proposed Resolution the number of board members remains
at 11. Two (2) of the previous eight (8) at-large seats will become designated
seats, one (1) seat for a representative from the Birth to 22: United for
Brighter Futures Alliance (Birth to 22), and the other for a community member
with lived experience in the HHS System of Care. The CAC/HHS membership
will now consist of six (6) at-large seats and five (5) designated seats to
include: at least one (1) member who lives West of the 20 mile bend; at least
one (1) member who is a representative of the Palm Beach County League of
Cities; at least one (1) member who is a representative of the Florida
Department of Health in Palm Beach County; at least one (1) member who is a
representative of Birth to 22; and at least one (1) member with lived experience
in the HHS System of Care. In addition,
Palm Beach County Resolution No. R-2013-0193 prohibits County employees from
serving on advisory boards unless technical/professional representation and
County employee eligibility are specifically set forth in the Resolution.
This proposed Resolution allows County employees to serve as ex-officio members
of the CAC/HHS if they have expertise in the HHS System of Care, and it also
states that no ex-officio member will be allowed to vote on any matter. Lastly,
the quorum requirement has been updated to reflect the twenty-five percent
(25%) requirement indicated in Palm Beach County Ordinance No. 2021-009. Countywide (HH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
4. Staff recommends
motion to approve: Retroactive Sub-recipient Agreement for Ryan
White HIV/AIDS Program (RWHAP) Part A for Core Medical and Support Services
with AIDS Healthcare Foundation Inc. (AHF) for the provision of services to
improve health outcomes for persons with HIV, for the three (3) year period
March 1, 2024 through February 28, 2027, in an amount totaling $2,080,785 of
which $693,595 is budgeted in Grant Year (GY) 2024 with an anticipated annual
allocation of $693,595 in each subsequent grant year. Summary: On May 16,
2024, the U.S. Department of Health and Human Services (HHS), Health Resources
and Services Administration (HRSA) issued a partial notice of award in an
amount totaling $5,554,458. This funding allows the Community Services
Department (CSD) to continue funding much needed medical and support services
to people with HIV/AIDS (PWH) in Palm Beach County. This agreement is retroactive to beginning of
GY 2024 to allow AHF to be reimbursed for services provided while CSD was
awaiting the Notice of Award from HRSA.
Additional delays were due to contract negation and routing of
signatures from AHF at their out-of-state headquarters. In GY 2023, AHF’s total
number of clients served was 726 with 437 unduplicated PWH across all programs
and initiatives. The viral suppression
rate was 87%. Kristen Harrington is an employee of AHF. She is a member of the Palm Beach County Ryan
White HIV CARE Council (HIVCC). HIVCC provides no regulation, oversight,
management, or policy-setting recommendations regarding the agency’s contract.
Disclosure of this contractual relationship is duly noticed at public meetings
provided in accordance with the provisions of Section 2-443, of the Palm Beach
County Code of Ethics. No County match is required. Countywide
(HH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
5. Staff recommends
motion to:
A) receive and file the following
Notice of Awards (NOA) from the U.S Department of Health and Human Services
(HHS), Health Resources and Services Administration (HRSA) as follows:
1. No. 6 H89HA00034-31-01 for the budget period
March 1, 2024 through February 28, 2025, in the amount of $5,554,458, for Grant
Year (GY) 2024, for a total grant award amount of $7,690,271, for new and
existing programs to continue improving health outcomes for clients with
HIV/AIDS for the Ryan White program;
2. No. 6 H89HA00034-31-02 for the budget period March 1, 2024 through
February 28, 2025, with no change to existing award amount, to update terms and
conditions with additional reporting requirements;
3. No.6 UT8HA33954-05-01 for the budget period
of March 1, 2024 through February 28, 2025, carryover funding in the amount of
$357,533 for GY 2024, for a total amount
of $6,453,261 for project period March 1, 2020 through February 28, 2025 for
Ending the HIV Epidemic: A Plan for America (EHE) program;
4. No.6 UT8HA33954-05-02, for the budget period
of March 1, 2024, through February 28, 2025, in the amount of $1,285,200.00,
for a total grant award amount of $2,357,533, for the budget period and
$7,738,461, for the project period March 1, 2020 through February 28, 2025 for
EHE; and
B) approve
a Budget Amendment of $5,664,869 in the Ryan White fund to align the budget
with the grant awards.
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
5. Summary: On May 16, 2024, the Community Services Department (CSD) received the
final notice of award for the GY 2024 Ryan White program. The grant allows CSD
to continue providing needed medical and support services to Palm Beach County
people with HIV/AIDS (PWH). In GY 2023, the approximate number of clients
served was 2,868 across all programs and initiatives. The percentage retained
in care was 87%. The viral suppression rate was 84%. For GY 2023 for Minority
Aids Initiative (MAI), 88.3% of clients who received a service in the first 6
months of the GY 2022 were retained in care (770/872) and 85.5% were virally
suppressed (928/1085). Under this grant,
the program will serve approximately 3,600 people with HIV annually through our RW and MAI
programs. On December 17, 2019, the Board
of County Commissioners (BCC) ratified the Mayor’s signature on the EHE Grant
application (R2019-1875). This
grant focuses on reducing HIV infections by 90% in the United States by the
year 2030. On April 30, 2024, HHS HRSA
issued a re-authorization of carryover funding from GY 2023 to GY 2024 in the
amount of $357,533 for EHE. Carryover amounts vary from year to year based on
funds that were left over from any prior grant year. On May 7, 2024, HHS HRSA
issued a final NOA for EHE in the amount of $1,285,200. In GY 2023, the
total number of clients served was 380 across all programs and initiatives. In GY 2023, the approximate number of PWH
served was 2,868 across all programs and initiatives. The percentage of PWH who
were engaged in care to EHE was 76%. The percentage of PWH retained in care was
87%. The viral suppression rate was 84%. These are RW and EHE grant funds, no County
match is required. Countywide
(HH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
1. Staff recommends
motion to approve:
Amendment No. 5 (Amendment) to the Contract with AVCON, Inc. (AVCON) for
Consulting/Professional Services (Consulting Agreement), exercising the first
one (1) year renewal option for the continued performance of professional
planning and design services related to the Palm Beach County Department of
Airports Capital Improvement Program. Summary: The Consulting Agreement
with AVCON was approved by the Board of County Commissioners (BCC) on September
13, 2022 (R2022-1029) in the amount of $796,697.19. Amendments No. 1 through No. 4 increased the
contract amount by $1,106,662.91 and provided for various services, including,
but not limited to, design services for the replacement of air handler units at
Palm Beach International Airport (PBI), terminal and concourse fire alarm
strobe synchronization at PBI, and annual stormwater pollution prevention plan
updates for the County’s airports. The
cumulative contract value of the Consulting Agreement is $1,903,360.10. A detailed contract history is included in
Attachment 1. Approval of this Amendment will allow the County, in its sole
discretion, to exercise the first one-year renewal option for the continuation
of services provided under this Consulting Agreement. AVCON is an Orlando, Florida based firm;
however, the majority of the work will be completed through its Boca Raton,
Florida office. This project was presented to the Goal Setting Committee on
September 1, 2021, and the Committee established an Affirmative Procurement Initiative
(API) of a mandatory 20% Small Business Enterprise (SBE) subcontracting goal
and a Minority/Women Business Enterprise (M/WBE) Evaluation Preference up to
15%. AVCON committed to 37.75% S/M/WBE
participation and received eight (8) Evaluation Preference Points. To date, the
overall participation achieved on this project is 51.02% Countywide (AH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
2. Staff recommends
motion to approve: A Contract with Alen Construction Group, Inc.
(Alen) in the amount of $325,000 for a project duration of 135 calendar days
for the Rotating Beacon Replacement Project (Project) at North Palm Beach
County General Aviation Airport (North County Airport). Summary: The Contract provides for the replacement of the rotating
beacon and tower at the North County Airport. The Project was advertised on
April 9, 2024, utilizing the County’s competitive bid process. On May 14, 2024,
one bid was received for the Project from Alen in the amount of $325,000. The
Department of Airports has applied for a grant from the Federal Aviation
Administration to reimburse 90% of the eligible cost of the Project up to
$292,500, which will reduce the overall cost to the County to $32,500. Alen is
located in Broward County, Florida. A
Disadvantaged Business Enterprise (DBE) goal of 5.7% was established for this
Project. Alen is a certified DBE and has committed to 29% DBE
participation. Countywide (AH)
3. Staff recommends
motion to receive and file: An Amendment for Extension (Amendment) of
Public Transportation Grant Agreement (PTGA) No. 440102-1-94-01 (R-2019-1842)
with the Florida Department of Transportation (FDOT) for the Runway 10-28
Surface Treatment Project (Project) at Palm Beach County Park Airport (Lantana
Airport). Summary: The PTGA
provides for a pavement surface treatment to Runway 10-28 at the Lantana
Airport to extend the useful life of the pavement. The contract for completion
of the Project by Ranger Construction Industries, Inc., was approved on June
11, 2024 (R-2024-0692). The PTGA was
scheduled to expire on July 31, 2024.
This Amendment extends the PTGA to May 30, 2025, to provide additional
time to complete the Project. Delegation
of authority for execution of this Amendment was approved by the Board of
County Commissioners on August 25, 2020 (R-2020-1017). Countywide (AH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
4. Staff recommends
motion to approve: A Contract (Contract) with Rio-Bak
Corporation (Rio-Bak) in the amount of $899,315 with a project duration of 192
calendar days for Miscellaneous Drainage Repairs – Package 2 (Project) at the
Palm Beach International Airport (PBI). Summary: This Contract will provide for the repair
and replacement of existing drainage facilities at various locations within the
property limits of PBI. The Project was advertised
utilizing the County’s competitive bid process. On April 25, 2024, three (3)
bids were received for the Project.
Rio-Bak was identified as the lowest responsible, responsive bidder in
the amount of $899,315. Rio-Bak is
located in Palm Beach County. The Project was presented to the Goal Setting
Committee (Committee) on January 17, 2024, and the Committee established an
Affirmative Procurement Initiative (API) of Small Business Enterprise (SBE)
Subcontracting (Minimum Mandatory of 15%, of which 10% is for African/Hispanic
Americans - AA/HA). The proposed SBE
participation for this Project is 16.94% SBE, of which 16.94% is HA. Countywide (AH)
5. Staff recommends
motion to approve: A Budget Transfer in the amount of
$1,100,000 from the Airport’s Improvement and Development Fund to
Reserves. Summary: This item
will provide for the transfer of $1,100,000 in local
funding budgeted for four (4) projects in the Airport’s Improvement and
Development Fund to Reserves due to changes in project funding priorities and
fund sources. The County was awarded Federal Aviation Administration (FAA)
Grant Agreement No. 3-12-0085-062-2019 (R2020-1748) for the Palm Beach International Airport
Sustainability Master Plan project (SMP Project) after $300,000 in local
funding was budgeted for the SMP Project, reducing the local funding required
for the SMP Project. The SMP Project has been completed and the FAA grant has
been closed. This item will provide for
the transfer of the remaining balance of $300,000 for the SMP Project to
Reserves. Public Transportation Grant Agreement (PTGA) No. 440104-1-94-01
(R2019-1840) was awarded by the Florida Department of Transportation for the
construction of an aircraft hangar and related infrastructure (Hangar Project)
at the North County General Aviation Airport (North County Airport), which
required a local match of $500,000. The
PTGA was terminated (R2020-0820) due to higher than anticipated costs to
complete the Hangar Project and financial impacts associated with the COVID-19
pandemic. This item will provide for the
transfer of the $500,000 budgeted as the local match for the Hangar Project to
Reserves. Security system improvements
at the North County Airport and Palm Beach County Glades Airport (Security
System Projects) were anticipated to be performed by third-party
contractors. A capital budget in the
amount of $300,000 was established for the Security System Projects in Fiscal
Year 2022; however, the improvements were ultimately completed by the
Department of Airports Maintenance Division; therefore, this item will transfer
the $300,000 budgeted for the Security System Project to Reserves. Countywide (AH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
6. Staff recommends
motion to approve: Amendment No. 4 (Amendment) to the Contract
for Consulting/Professional Services (Agreement) with Ricondo & Associates,
Inc. (Ricondo) in the amount of $472,327.69, providing for the continued
performance of professional consulting services and the exercise of the first
one (1) year renewal option. Summary:
The Agreement with Ricondo was approved on August 23, 2022 (R-2022-0888)
in the amount of $2,021,165. Amendment
No. 1 through Amendment No. 3 (R-2023-0700, R-2024-0045, R-2024-0545) increased
the contract amount by $2,108,374.34 and provided for various services,
including, but not limited to, the Palm Beach County Park Airport (LNA) Safety
Assessment, LNA Master Plan Update, Palm Beach International Airport (PBI)
Cyber Security Implementation Support, and 2024 Bond Feasibility Report. A
detailed contract history is included in Attachment 1. This Amendment provides for the exercise of
the first one-year renewal option and will increase the contract amount by
$472,327.69, resulting in a total contract amount of $4,601,867.03. This
Amendment includes the following Consultant Service Authorizations (CSA): Task
I Services – PBI Consolidated Rental Car Facility (CONRAC) Advanced Planning;
General Aviation Airport Exhibit A Property Map Updates; and Task Ill
Miscellaneous Services. Task Ill Miscellaneous Services are services that are
not defined at the time of approval of an amendment to the Agreement and are
approved pursuant to delegated authority in accordance with in accordance with
PPM CW-F-050 by way of a separate task authorization. Ricondo is based in
Chicago, Illinois; however, the majority of the work will be completed and
managed through its Miami, Florida office.
The Agreement was presented to the Goal Setting Committee (Committee) on
September 1, 2021, and the Committee established an Affirmative Procurement
Initiative (API) of a mandatory 10% Small Business Enterprise (SBE)
subcontracting goal and a Minority/Women Business Enterprise (M/WBE) Evaluation
Preference of up to 15%. Ricondo
committed to 11% SBE participation and received fifteen (15) Evaluation
Preference Points. The proposed SBE participation for this Amendment is 0%. To
date, the overall participation achieved on this Agreement, including this
Amendment, is 11.1%. Countywide
(AH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
7. Staff recommends
motion to approve: a
Release to Travelers Casualty and Surety Company of America (Travelers) for the
release and return of Payment and Performance Bond No. 107012392 in the amount
of $43,000,000 (Bond), securing the construction of improvements at the Palm
Beach International Airport (PBI) by Gulfstream Product Support Corporation
(Gulfstream) pursuant to the Fixed Based Operator Lease Agreement (Lease)
(R2017-0281, as amended) with Gulfstream. Summary: Gulfstream was required to construct an
aviation facility and related improvements at PBI pursuant to the Lease. The
Bond was issued by Travelers to secure the completion of the improvements and
payment for labor and materials for the construction by Gulfstream. The improvements are complete; therefore,
Travelers has requested return of the original Bond as well as the
Release. The Release includes a Tenant
Certification by Gulfstream certifying the improvements have been completed, all
contractors, subcontractors and suppliers have been paid, and there are no
outstanding or pending claims. Countywide (HJF)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
8. Staff recommends
motion to:
A)
receive and file Federal Aviation Administration (FAA) Grant
Agreement Number 3-12-0085-075-2024 with an effective date of July 10, 2024,
and an expiration date of July 9, 2028, in the amount of $17,235,573 for
construction services for central airfield improvements at Palm Beach International Airport (PBI);
B) approve a
Budget Amendment of $22,237,907 in the Airport’s Improvement & Development
Fund to recognize Passenger Facility Charge (PFC) revenue, including a transfer
from Reserves in the amount of $742,857; and
C) approve a Budget Transfer of $5,002,334 in
the Airport’s PFC Fund to transfer PFC funds to the Airport Improvement &
Development fund, including a transfer from PFC Reserves in the amount of
$5,002,334.
Summary: The
FAA has issued a Grant Offer (Assistance Listing Number 20.106) for Bipartisan
Infrastructure Law (BIL) – Airport Infrastructure Grant (AIG) Grant Agreement
Number 3-12-0085-075-2024 (Grant), reflecting its commitment of funding in the
amount of $17,235,573 for central airfield improvements at PBI, including the
reconstruction of Taxiways F and Taxiway H and rehabilitation of the Runway
14-32 shoulders south of Taxiway C. The Grant provides funding for Amendment No. 1 (Ranger Amendment) to the
Contract with Ranger Construction Industries, Inc. (Ranger) for the
construction of the Central Airfield Improvement Project (Project) at PBI
(R2023-071). The Ranger Amendment
provides for the completion of Bid Alternate No. 1, which includes the
work funded by the Grant. Due to insufficient funding, Bid Alternate No. 1 was
not initially awarded to Ranger. The
award of additional grant funding by the FAA provides the necessary funding to
award Bid Alternate No. 1 and complete the remainder of the Project. Item 6C-1
on this agenda recommends approval of the Ranger Amendment. The
Grant also provides funding for related construction phase consulting services,
including Amendment No. 3 to the Contract with HDR Engineering, Inc. (HDR
Amendment). Item 6C-2 on this agenda recommends approval of the HDR Amendment.
The Grant was executed pursuant to a delegation of authority approved by the Board of County Commissioners (BCC) on August
25, 2020 (R2020-1017). The Grant became effective on July 10, 2024, and
expires on July 9, 2028. The grant award
is based on a total estimated project cost of $22,980,764, which includes
consulting and construction costs. The Grant requires a match of 25% of the
total estimated project cost in the amount of $5,745,191, which includes
PFC revenues in the amount of $5,002,334 and local funds in the amount of
$742,857. This Item provides the
necessary funding and budget for Items 6C-1 and 6C-2 on this agenda. Countywide
(AH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
9. Staff recommends
motion to approve: Change
Order No. 13 (Change Order) to Amendment No. 1 to the Construction Manager (CM)
at Risk Contract (Contract) with Suffolk Construction Company Inc. (Suffolk)
for CM at Risk Services in the amount of $405,512.06 for Concourse B Expansion
– Package 1 at Palm Beach International Airport (PBI). Summary: On June 15, 2021, the Contract
(2021-0843) with Suffolk for CM at Risk Services was approved for the Concourse
B Expansion Project (Concourse B Expansion Project), which included
pre-construction services in the amount of $60,000. The Concourse B Expansion
Project is being constructed in phases. On February 7, 2023, Amendment No. 1
(R2023-0217) in the amount of
$12,398,676 with a project duration of 368 calendar days was approved for the
construction of the first phase of the Concourse B Expansion Project (Phase 1),
which includes expansion of restroom facilities and construction of new
concession space between Gates B5 and B7. Change Orders 1-12 increased the
total contract amount by $1,676,812.11, extended the project duration for Phase
1 by 190 calendar days and provided for services associated with the mitigation
of materials identified in a pre-renovation asbestos survey, contract
adjustments under contingency and procurement of a lift station. On June 11,
2024, Amendment No. 2 (R2024-0721) in the amount in the amount of
$10,047,843.24 with a project duration of 689 calendar days for the second
phase of the Concourse B Expansion Project was approved, which includes the
update of the finishes in the existing concourse to match the final phase,
installation of mechanical chilled water piping on the roof and the relocation
of a water main needed to complete the final phase of construction. Approval of
this Change Order in the amount of $405,512.06 will increase the total
construction cost of Phase 1 to $14,481,000.17 and the total contract amount to
$24,588,843.41. A detailed contract history is included in Attachment No. 1. During
construction, Suffolk discovered a communication duct bank in the location
where a gravity sewer line was planned to be installed, resulting in an
unforeseen conflict. Approval of this
Change Order will provide for the installation of a lift station in lieu of the
gravity sanitary sewer line to resolve the conflict. An overall Disadvantaged Business Enterprise
(DBE) goal of 20% was established for the Contract. The DBE participation for this Change Order is
0%. The total DBE participation for
Phase 1, including this Change Order, is 16%.
The total DBE participation to date for the Contract, including this
Change Order, is 12%. Countywide (AH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to approve: the recording of the FY 2023 retirements of tangible
personal property (equipment, vehicles, and publications) in the official
minutes of the Board of County Commissioners’ meeting as prescribed by Florida
Statutes, Chapter 274. Summary: Florida Statutes, Chapter 274, and the Palm
Beach County “Surplus Property Ordinance” require the recording of the disposal
(retirement) of tangible personal property from the official records of Palm
Beach County at historical value. Disposal, retirement, and adjustments total
$36,628,779.99. Countywide (DB)
|
Disposal/Retirement |
Historical Costs |
Depreciated Value |
|
Engineering Traffic Signal Database Reconciliation |
$58,188.82 |
$58,188.82 |
|
Vendor Electronics Recycling Reconciliation – Terminated Contract |
$310,506.60 |
$309,332.14 |
|
Donation to Qualified Non-Profit |
1,219,519.53 |
$1,202,387,.08 |
|
Destroyed |
$189,085.00 |
$166,927.68 |
|
Reconciliation Adjustments |
$101,560.90 |
$74,934.92 |
|
Donation to Other Government Entity |
$1,033,475.70 |
$1,007,570.68 |
|
Inventory Adjustments |
$2,257,670.44 |
$2,183,164.74 |
|
Other Disposals |
$307,775.25 |
$307,775.25 |
|
Sold (Components Included) |
$19,619,259.53 |
$19,254,276.48 |
|
Trade-In Disposals |
$3,847,647.39 |
$3,779,185.52 |
|
Inventory Loss (Property Loss Report Processed) |
$1,105.02 |
$1,105.02 |
|
Vandalism/Theft (Police Report Processed) |
$49,337.25 |
$31,140.21 |
|
Worn-Out/Scrapped |
$7,633,648.56 |
$7,623,923.35 |
|
Grand
Total |
$36,628,779.99 |
$35,999,911.89 |
2. Staff recommends
motion to receive and file: The Annual Operating and Debt Service Budget
for Fiscal Year 2025 for Briger Community Development District (BCDD). Summary:
The BCDD has submitted their Annual Operating
and Debt Service Budget for Fiscal Year 2025 as per section number
190.008(2)(b). Countywide (DB)
3. Staff recommends
motion to receive and file: The Fiscal Year 2024/2025 Proposed Budget for
Children’s Services Council of Palm Beach County (CSCPBC). Summary:
The CSCPBC has submitted their Fiscal Year
2024/2025 Proposed Budget as per
section number 125.901(3)(f), Florida Statutes.
Countywide (DB)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
4. Staff recommends
motion to receive and file: The Quarterly Report for quarter ending June
30, 2024 for Children’s Services Council of Palm Beach County (CSCPBC). Summary:
The CSCPBC has submitted their Quarterly Report
for quarter ending June 30, 2024 as per
section number 125.901(3)(f), Florida Statutes.
Countywide (DB)
5. Staff recommends
motion to:
A) approve request by Palm
Beach County Tax Collector, Anne M. Gannon, for Board of County Commissioners
to order the 2024 tax roll to be extended prior to completion of the Value Adjustment
Board (VAB) hearings; and
B) direct the VAB to certify the assessment roll
pursuant to Section 193.122, Florida Statutes and as otherwise required by
applicable law.
Summary: Approval of this request will avoid a delay in the issuance of tax notices
beyond November 1, 2024, and will permit the collection of property taxes prior
to completion of the VAB hearings. Countywide (DB)
6. Staff recommends
motion to approve: A
Budget Amendment of $94,696,158 to establish the budget for the bond proceeds,
costs of issuance, and project costs in the Housing Bond Fund. Summary:
On June 4, 2024, the Board of County Commissioners (BCC) approved Resolution
No. R2024-0665 which authorized the issuance of the Series 2024 General
Obligation (GO) Bonds. The taxable
Series 2024 GO Bonds are for the purpose of financing the cost of acquiring,
constructing and equipping of Workforce and Affordable housing units and to pay
the cost of issuance of the bonds. The
bonds, issued for a 20 year term at 4.938%, will provide the amount needed to
establish the low interest housing loan program, where developers can borrow
funds during the project construction phase. Through an electronic bid process,
the County awarded the sale to J.P. Morgan Securities, LLC. The average annual debt service is $7.539
million and will begin FY 2025. The bond
proceeds provide funding of $94,200,000 for low interest loans to developers
constructing workforce and affordable housing units. This budget amendment will
establish the budget for the proceeds of the sale of the taxable Series 2024 GO
Bonds. Countywide (DB)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
7. Staff recommends
motion to approve: a negotiated settlement offer in the amount of
$5,950 for the full satisfaction of a code enforcement lien entered against
Everardo Perez and Gloria Perez on May 12, 2021. Summary:
On December 2, 2020, a Code Enforcement Special Magistrate (CESM)
issued an order giving Everardo Perez and Gloria Perez (the Perezes) until
January 1, 2021 to bring their property located at 170 Old Spanish Trail Rd,
Lake Worth into full code compliance. Violations imposed against the property
included storage of two unlicensed vehicles and open storage of trash and
debris. Compliance with the CESM’s order was not timely achieved, and a fine of
$50 per day was imposed. The CESM executed an order imposing a code lien
against the Perezes on May 12, 2021. The Code Enforcement Division (Code
Enforcement) issued an affidavit of compliance for the property stating that
the violations have been corrected as of April 4, 2024. Settlement discussions began
on April 29, 2024, when the total accrued fines amounted to $59,474.30. Ms.
Diana Lopez, the real estate representative for the Perezes, has agreed to pay
Palm Beach County $5,950 (10%) for full settlement of the outstanding code
enforcement lien. District 7 (SF)
8. Staff recommends
motion to approve: a negotiated settlement offer in the amount of
$6,100 for the full satisfaction of a code enforcement lien entered against
Todd R. Peterson on July 21, 2021. Summary: On December 2,
2020, a Code Enforcement Special Magistrate (CESM) issued an order giving Todd
R. Peterson until January 1, 2021 to bring the property located at 6802 Osborne
Drive, Lake Worth into full code compliance. The violation imposed against the
property was for storage of three commercial trucks on the property. Compliance
with the CESM’s Order was not timely achieved and a fine of $50 per day was
imposed. The CESM executed an order imposing a code lien against Todd R.
Peterson on July 21, 2021. The Code
Enforcement Division (Code Enforcement) issued an affidavit of compliance for
the property on April 22, 2024. Settlement discussions began on April 23, 2024,
when the total accrued fines amounted to $60,435.09. Ms. Natalie Kucera, the
legal representative for Mr. Peterson, has agreed to pay Palm Beach County
$6,100 (10%) for full settlement of the outstanding code enforcement lien. District
2 (SF)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to receive and file: an
Amended and Restated Temporary Construction Easement (Amended Easement) in
favor of South Florida Regional Transportation Authority (SFRTA) for the
purpose of allowing SFRTA to temporarily use a portion of the County’s
Intermodal Transit Center (located at 134 Clearwater Drive, West Palm Beach) as
a construction staging site, while SFRTA makes renovations to its pedestrian
bridge. Summary: On March
12, 2024 (R2024-0296), the Board of County Commissioners (BCC) received and
filed a Temporary Construction Easement (TCE) in favor of SFRTA granting SFRTA
the right to temporarily use a portion of the County’s Intermodal Transit
Center as a construction staging site while SFRTA makes renovations to its
pedestrian bridge. Said TCE was for a term of ninety (90) days. SFRTA requested an additional ninety (90)
days to complete the improvements. The proposed Amended Easement extends the
term for an additional ninety (90) days, expiring on August 5, 2024. All others terms remain the same. In accordance with County PPM CW-O-051, all
delegated contracts, agreements, and grants must be submitted by the initiating
Department as a receive and file agenda item.
The attached Amended Easement has been fully executed on behalf of the
Board by the County Administrator’s designee, who in this case was the Director
of the Facilities Development and Operations Department. The standard form Temporary Construction
Easement was approved by the Board on July 1, 2014. The executed Amended Easement is now being
submitted to the Board to receive and file. There is no fiscal impact
associated with approval of this item. (Property & Real Estate Management) District
2 (HJF)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
2. Staff recommends
motion to approve: Budget Transfer in the amount of $2,000,000 within
the Public Building Impact Fees Fund to Reserves. Summary:
Unimproved space on the first floor of the Judge Daniel T.K. Hurley Courthouse
in downtown West Palm Beach was formerly planned to support an expansion of the
existing Jury Assembly room. An
allocation of Public Building Impact Fees totaling $2,000,000 was assigned to
complete the design, permitting and construction of that planned
improvement. Subsequently, the Palm
Beach County Judicial Facilities Master Plan Update was completed and approved
by the Board of County Commissioners (BCC) on June 7, 2022. As a result, that same first floor space has
now been committed to other purposes that are currently pending design and will
be constructed using Infrastructure Sales Tax proceeds assigned for Courthouse
Buildout and Renovations. Therefore, the subject $2,000,000 is being
transferred to the Public Building Impact Fee Reserves for reallocation to
another eligible capital improvement project.
There is no fiscal impact associated with this item. (Strategic Planning
Division) District 7/Countywide (MWJ)
3. Staff recommends
motion to approve: First Amendment to the Amended and Restated
Agreement (R2019-0958) (Agreement) with Delray Medical Center, Inc.,
(Hospital), to extend the term of the Agreement for interoperable
communications through the countywide emergency medical services (EMS) and
common talk groups of the County’s Public Safety Radio System (County’s System)
retroactively (due to the Hospital’s delay in executing the amendment) from
July 2, 2024 through July 1, 2029. Summary: The Agreement
(R2019-0958), which provides the terms and conditions under which the Hospital
can program into its radios and utilize the countywide EMS and common talk
groups for certain types of interagency communications, expired on July 1,
2024. The Agreement provided for two (2) renewal options, each for a period of
five (5) years. Hospital has approved the amendment to extend the term of the
Agreement to July 1, 2029, and the renewal now requires approval by the Board
of County Commissioners (BCC). The terms of the Agreement are standard and have
been offered to all hospitals, and ambulance service providers with 800 MHz
trunked radio capabilities. There are no charges associated with this
Agreement. The Hospital is required to pay all costs associated with the
Hospital’s subscriber units and to comply with the established operating
procedures for the County’s System. This Agreement may be terminated by either
party, with or without cause, upon ten (10) days prior written notice to the
other party. This First Amendment extends the term of the Agreement, updates
the standard operational provisions and adds the E-verify provisions. Other
than the changes set forth herein, all other terms remain the same. (ESS) Countywide
(MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
4. Staff recommends
motion to receive and file:
A) Standard License Agreement for Use of
County-Owned Property (Office of the Medical Examiner) for the period of May 2,
2024 through May 1, 2027, with Legacy
Donor Services Foundation Inc. for tissue procurement, entailing a license fee
of $325 monthly and $225 per case;
B) Standard License Agreement for Use of
County-Owned Property (West County Senior Center) for the period of April 30, 2024 through
April 29, 2025, with Senior Friendly Fitness LLC., for fitness classes, without
a license fee; and
C) Standard License
Agreement for Use of County-Owned Property (Judicial Center Parking Garage and
Surface Lot, Governmental Center parking garage and 4th Street
parking lot) for the period of March 21, 2024 through March 24, 2024, with
United Parking Systems Inc., for parking, entailing a license fee of $22,000.
Summary: In accordance with
County PPM CW-O-051, all delegated contracts, agreements, and grants must be
submitted by the initiating Department as a receive and file agenda item. The attached standard agreements have been
fully executed on behalf of the Board of County Commissioners (BCC) by the
County Administrator or designee, who in this case was the Director of the
Facilities Development and Operations Department. The Standard License
Agreements were approved in accordance with R2010-0333, as amended and approved
by the BCC on October 1, 2013. The executed documents are now being submitted
to the BCC to receive and file. (FDO Admin) Countywide (YBH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
5. Staff recommends
motion to:
A) approve an interlocal
agreement (Agreement) with the City of West Palm Beach (City) to allow the
County to share security camera feeds at the Convention Center with the City’s
police department through the City’s video integration program (Program) for a
period of five (5) years, at no cost to the County; and
B) authorize the County
Administrator or designee, which in this case shall be the Director of
Facilities Development & Operations (FDO), to execute future amendments
and/or renewals to this Agreement, that do not substantially change the scope
of work, terms, or conditions of the Agreement.
Summary: The
Agreement provides the terms and conditions under which the County will
participate in the City’s Program and share its Convention Center security
camera video feeds with the City’s police department to improve community
safety and police response. The City has
contracted with a third party for its Program and will provide, at no cost to
the County, the equipment to be installed into the County’s network video
recorder at the Convention Center. The representatives from the City and County
will meet at least once per year to discuss any operational or maintenance
issues related to this Agreement. The
City recognizes that the video footage obtained from the County's security
cameras is confidential and exempt security information, and not subject to
public disclosure under Florida’s public records laws. Staff now seeks approval
of this Agreement and authorization for the FDO Director, upon County Attorney
review and approval, to execute any amendments and/or renewals to this
Agreement. There are no charges associated with this Agreement. The Agreement
provides for two (2) renewal options, each for a period of five (5) years. This
Agreement may be terminated by either party, with or without cause, upon ten (10)
days written notice to the other party. Upon notice of termination, the City
will instruct its third party provider to permanently delete all footage it has
in its possession or on the equipment and City will provide County with
notification when it confirms that all video footage has been permanently
deleted. (FDO ESS) District 2 (MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
6. Staff recommends
motion to approve: Work Order No. 24-003 (Work Order) to the annual
flooring contract (R2021-0638) with Joe Schmidt Construction, Inc. (Contractor)
in the amount of $248,298.53 for the Herman Brice, 2nd Floor Carpet
Replacement project for a period of 180 calendar days from notice to
proceed. Summary: The project consists of the flooring replacement
on the 2nd floor of the Herman Brice facility (located at 405 Pike
Road, West Palm Beach). The existing carpet flooring and base will be removed
and replaced with new vinyl plank style flooring and vinyl wall base. The
flooring on the 2nd floor of the Herman Brice facility has outlived
its useful life and will be replaced with a new durable and lower maintenance
flooring and vinyl wall base system. The Work Order authorizes the construction
services necessary to furnish all labor, equipment, devices, tools, materials,
transportation, professional services, supervision, drawings, permitting and
all miscellaneous requirements necessary for the Herman Brice, 2nd Floor Carpet
Replacement project. This project was competitively advertised and new
contractors were invited to bid by submitting prequalification documents prior
to the submission of the bid response. The Contractor will have 180 calendar
days from notice to proceed to substantially complete the project. Liquidated
damages for failure to achieve certification of substantial completion within
the contract time or approved time extension thereof are $120 per day. This
Work Order was solicited pursuant to the annual flooring contract and the
requirements of the Equal Business Opportunity (EBO) Ordinance. The annual
flooring contract was presented to the Goal Setting Committee on January 20,
2021. The Committee applied the following Affirmative Procurement Initiatives
(APIs) of sheltered market for projects less than $100,000 (when three (3) or
more small businesses are qualified under the annual contract) or a Small
Business Enterprise (SBE) contractor will be given a price preference for
projects $100,000 or greater if its bid is within 10% of the lowest non-small
business bid. Since this project is greater than $100,000, the price preference
API was applied. SBE participation for this Work Order is 100%. To date, the
Contractor’s overall SBE participation is 82.86%. To date, the overall SBE
participation on the annual flooring contract is 67.61%. The Contractor is a
certified SBE firm. Funding for this project is from the Fire Rescue
Improvement Fund. (Capital Improvements Division) District 2 (MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
7. Staff recommends
motion to approve:
A) a Construction Manager (CM) at Risk Services
contract with D. Stephenson Construction, Inc. (D. Stephenson) for the 45th
Street Complex project; and
B) Task Order No. 1 with D. Stephenson for
preconstruction services in the amount of $197,904 for the 45th
Street Complex project.
Summary: The existing Community Services Department (CSD) main building
located at 810 Datura Street, West Palm Beach will be relocated to the County’s
45th Street Complex located at 4200 North Australian Avenue, West
Palm Beach. The new CSD office building will consist of a two (2) level,
approximately 60,000 square feet, stand-alone building structure. Site clearing
and infrastructure improvements are required for a portion of the site in order
to add the new CSD office building and required site amenities to include
right-of-way improvements and road access into the site from Australian Avenue.
The completed project will require surface parking for the CSD office building
as per code requirements. Task Order No. 1 authorizes preconstruction services
for the 45th Street Complex project. Preconstruction services include, but are
not limited to, design reviews, value analysis, scheduling services and cost
estimates, prequalification of trade contractors, competitive public bidding of
trade contracts and the development of the Guaranteed Maximum Price (GMP). Once
the construction documents are completed, the CM will publicly bid the
construction subcontracts to establish a GMP. The construction of the facility
will be authorized through a GMP amendment to the contract, which will be
presented to the appropriate approval authority. The preliminary construction
cost is estimated to be $22,000,000. The solicitation for selection of the CM
was advertised on September 17, 2023 according to the Equal Business
Opportunity (EBO) Ordinance, with final selection taking place on February 29,
2024. On December 7, 2022, the Goal Setting Committee established Affirmative
Procurement Initiatives (APIs) of a Small Business Enterprise (SBE) evaluation
preference of up to 10 points for SBE participation plan and 5 points for
CM/SBE partnering. D. Stephenson partnered with Total Solution Contractors,
Inc., a Small/Minority Business Enterprise (S/MBE) firm for services in an
amount not less than 20% of its preconstruction and construction phase fees.
The CM is on notice that all GMP Amendments for construction services issued
pursuant to this contract will be subject to the requirements of the Equal
Business Ordinance, including requesting that an API be set prior to bidding
the subcontracts. Funding for this project is from the Infrastructure Sales Tax
Fund. (Capital Improvements Division) District 7 (MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
8. Staff recommends
motion to approve: Work Order No. 24-018 (Work Order) to the annual
minor construction services contract (R2020-1575) with Ralph Della-Pietra Inc. (Contractor)
in the amount of $1,073,958 for the Peanut Island-Floating Dock Replacement (Re-bid)
project for a period of 180 calendar days from notice to proceed. Summary: The project consists of
the replacement of the Peanut Island floating dock. The Work Order authorizes
the construction services necessary to furnish all labor, equipment, devices,
tools, materials, transportation, professional services, supervision, drawings,
permitting and all miscellaneous requirements necessary for the Peanut
Island-Floating Dock Replacement (Re-bid) project. The new floating dock system
will better serve the public who utilize Peanut Island for recreational
activities. This project was competitively advertised and new contractors were
invited to bid by submitting prequalification documents prior to the submission
of the bid response. The Contractor will have 180 calendar days from notice to
proceed to substantially complete the project. Liquidated damages for failure
to achieve certification of substantial completion within the contract time or
approved time extension thereof are $120 per day. This Work Order was solicited
pursuant to the annual minor construction services contract and the
requirements of the Equal Business Opportunity (EBO) Ordinance. The annual
minor construction services contract was presented to the Goal Setting
Committee on August 21, 2019. The Committee applied the following three
Affirmative Procurement Initiatives (APIs): 1) sheltered market for projects
under $100,000; or 2) a Small Business Enterprise (SBE) contractor will be
given a price preference if its bid is within 10% of the lowest non-small
business bid on a single trade project $100,000 or greater; or 3) a mandatory
25% SBE subcontracting goal for a multi-trade project $100,000 or greater.
Since this is a single-trade project greater than $100,000, the SBE price
preference API was applied. The SBE participation for this Work Order is 57.94%.
To date, the Contractor’s overall SBE participation is 29.34%. To date, the
overall SBE participation on the annual minor construction services contract is
62.46%. The Contractor is a certified SBE company. Funding for this project is
from the 50.0M GO 06. Waterfront Access Fund. (Capital Improvements
Division) Districts 1 & 7 (MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
9. Staff recommends
motion to approve: Work Order No. 24-002 (Work Order) to the annual
electrical contract (R2022-0694) with Zabatt Engine Services, Inc. dba Zabatt
Power Systems, Inc. (Contractor) in the amount of $1,212,591.51 for the Vista,
Information Systems Services (ISS) Data Center-Redundant Generator Installation
project for a period of 240 calendar days from notice to proceed. Summary:
The project consists of the supply and installation of one (1) stand-by
power generator. The ISS Data Center located at the Operations and Support
Center (OSC, 2601 Vista Parkway) is a critical site which supports data
equipment to various County agencies. It is essential that a secondary
generator is installed to provide 24/7 uninterrupted emergency power for the
ISS Data Center OSC Facility. The Work Order authorizes the construction
services necessary to furnish all labor, equipment, devices, tools, materials,
transportation, professional services, supervision, drawings, permitting and
all miscellaneous requirements necessary to install a diesel powered, 600
Kilowatt (KW) stand-by power generator for the ISS Data Center OSC Facility.
The new generator will provide 24/7 uninterrupted emergency power to the
facility. This project was competitively advertised and new contractors were
invited to bid on the project by submitting prequalification documents prior to
the submission of the bid response. The Contractor will have 240 calendar days
from notice to proceed to substantially complete the project. Liquidated
damages for failure to achieve certification of substantial completion within
the contract time or approved time extension thereof are $120 per day. This
Work Order was solicited pursuant to the annual electrical contract and the
requirements of the Equal Business Opportunity (EBO) Ordinance. The electrical
annual contract was presented to the Goal Setting Committee on June 5, 2019 and
the Committee established Affirmative Procurement Initiatives (APIs) of sheltered
market for projects less than $100,000 (when three (3) or more small businesses
are qualified under the annual contract) or a Small Business Enterprise (SBE)
contractor will be given a price preference if its bid is within 10% of the
lowest non-small business bid for projects $100,000 or greater. Since this
project is greater than $100,000, the SBE price preference API was applied. The
SBE participation on this Work Order is 0.42%. To date, the Contractor’s
overall SBE participation is 1.94%. To date, the overall SBE participation on
the annual electrical contract is 37.76%. Funding for this project is from the
Information Technology Capital Improvements Fund. (Capital Improvements
Division) District 7 (MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
10. Staff recommends
motion to approve: Work Order No. 24-017 (Work Order) to the annual
minor construction services contract (R2020-0150) with Joe Schmidt
Construction, Inc. (Contractor) in the amount of $410,388.43 for the West
Detention Center-Dishwasher Replacement project for a period of 120 calendar
days from notice to proceed. Summary: The project consists of the removal and replacement of the high capacity
commercial grade dishwasher at the West Detention Center Facility. The Work
Order authorizes the construction services necessary to furnish all
labor, equipment, devices, tools, materials, transportation, professional
services, supervision, drawings, permitting and all miscellaneous requirements
necessary for the West Detention
Center-Dishwasher Replacement project. The new commercial grade dishwasher is
designed to serve high volume food service operations washing thousands of
dishes per hour. This equipment will
more efficiently serve the users of the West Detention Center Facility. The
project includes removal and disposition of the existing equipment, and supply
and installation of the new commercial grade dishwasher. This project was competitively advertised and new contractors were
invited to bid by submitting prequalification documents prior to the submission
of the bid response. The Contractor
will have 120 calendar days from notice to proceed to substantially complete
the project. Liquidated damages for failure to achieve certification of
substantial completion within the contract time or approved time extension
thereof are $120 per day. This Work Order was solicited pursuant to the annual
minor construction services contract and the requirements of the Equal Business
Opportunity (EBO) Ordinance. The annual minor construction services contract was
presented to the Goal Setting Committee on August 21, 2019. The Committee
applied the following three Affirmative Procurement Initiatives (APIs): 1)
sheltered market for projects under $100,000; or 2) a Small Business Enterprise
(SBE) contractor will be given a price preference if its bid is within 10% of
the lowest non-small business bid on a single trade project $100,000 or
greater; or 3) a mandatory 25% SBE subcontracting goal for a multi-trade
project $100,000 or greater. Since this is a multi-trade project over $100,000,
the mandatory 25% SBE subcontracting goal API was applied. The SBE
participation for this Work Order is 25%. To date, the Contractor’s overall SBE
participation is 81.61%. To date, the overall SBE participation on the annual minor
construction services contract is 62.27%. The Contractor is a certified SBE
company. Funding for this project is from Public Building Improvement Fund. (Capital
Improvements Division) District 6 (MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
11. Staff recommends
motion to approve: continuing contracts with two (2) firms to provide
building systems commissioning and energy engineering reports/studies on
an as needed basis through August 19, 2029:
Consultants Status SBE or Non-SBE
A) EXP U.S. Services Inc. Non-Local Non-SBE
B) SGM Engineering, Inc. Non-Local Non-SBE
SUMMARY: The purpose of these continuing contracts is to pre-select consultants
to provide building systems commissioning and energy engineering
studies/reports for various capital improvement/renovation projects county wide
on a task assignment basis. Work may include commissioning reports/studies for
the modification, expansion, or addition of existing facilities or of new
facilities for County buildings including general governmental offices and
facilities throughout the County. Services will consist of the production of a
report/study that verifies and documents the design, installation, and
performance of building systems according to the requirements of the project
specifications and owner requirements. Pursuant to Florida Statutes 287.055
(Consultants Competitive Negotiation Act, as may be amended), the professional
fee for each individual commissioning report/study assigned under this
continuing contract will not exceed $500,000. Consultant fees will be
negotiated on an individual basis for the identified projects. These contracts
will be for five (5) years. This continuing contract was solicited pursuant to
the requirements of the Equal Business Opportunity Ordinance (EBO). This continuing
contract was presented to the Goal Setting Committee on June 21, 2023, and the
Committee established Affirmative Procurement Initiatives (API) of a mandatory
minimum Small Business Enterprise (SBE) goal of 20% participation on the
contract and a Minority Business Enterprise (MBE) evaluation preference for
African American owned businesses for the selection. EXP U.S. Services Inc.
committed to an SBE participation goal of 30%, of which 30% is MBE and received
15 Evaluation Preference Points. SGM Engineering, Inc. committed to an SBE
participation goal of 40%, of which 27.50% is MBE and received 13.75 Evaluation
Preference Points. Actual Small/Minority/Women Owned Business Enterprise
(S/M/WBE) participation will be identified on each Consultant Services
Authorization (CSA), and will be tracked cumulatively over all CSAs issued
under the contract. (Capital Improvements Division) Countywide (MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
12. Staff recommends
motion to approve: Amendment No. 5 to the continuing Construction
Manager (CM) at Risk Services contract (R2020-1689) with D. Stephenson
Construction, Inc. (D. Stephenson), establishing a Guaranteed Maximum Price
(GMP) in the amount of $3,117,581 for the Vista Government Center-Permit Area
Modifications project for a period of 457 calendar days from notice to
proceed. Summary: On November 17, 2020, the Board of County
Commissioners (BCC) approved the continuing CM at Risk Services contract
(R2020-1689) with D. Stephenson for construction management services for
various capital projects. Amendment No. 5 establishes a GMP in the amount of
$3,117,581 for construction management services necessary for the Vista
Government Center-Permit Area Modifications project. The Vista Government
Center-Permit Area Modifications project includes, but is not limited to, the
reconfiguration and renovation of the existing first floor permit area,
customer service area and support office space. Renovations will also include
the inspections area and records area within the first floor of the Vista
Government Center. Modifications will allow for an improved usage of the
available space to accommodate increased staffing and public service needs. The
CM will have 457 calendar days from notice to proceed to substantially complete
the construction phase of the project. Liquidated damages for failure to
achieve certification of substantial completion within the contract time or
approved time extension thereof are $210 per day. This continuing CM at Risk
Services contract was solicited pursuant to the requirements of the Equal
Business Opportunity Ordinance (EBO). This continuing CM at Risk Services
contract was presented to the Goal Setting Committee on December 4, 2019 and
the Committee established Affirmative Procurement Initiatives (APIs) of a Small
Business Enterprise (SBE) evaluation preference up to 10 points for the SBE
Participation Plan and a mandatory minimum 20% SBE subcontracting goal on the
contract. D. Stephenson received 10 Evaluation Preference Points. The SBE
participation on the construction trade contracts for this Amendment is 67.17%.
To date, the overall SBE participation on the continuing CM at Risk Services
contract is 42.56%. In accordance with Attachment 3 of Policy and Procedures
Memorandum (PPM) CW-O-043, the GSC applies the APIs applicable to the
construction phase of the contract (i.e. the subcontracts) before subcontractor
bidding so that the SBE participation for the GMP is based on the
subcontracting trades associated with the GMP and does not include the CM’s
fees. Funding for this project is from the Building Capital Projects Fund.
(Capital Improvements Division) District 7 (MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
13. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 2 to the
consulting services/design professional services contract (R2020-0425) with
Ohlson Lavoie Corporation (Consultant) in the amount of $1,530,254 for the Aqua
Crest Pool Complex Renovation project. Summary: On May 05, 2020, the Board
of County Commissioners (BCC) approved the consulting services/design
professional services contract (R2020-0425) with the Consultant to provide
consulting services/design professional services for the Aqua Crest Pool
Complex Renovation project. This item will authorize professional services
necessary for CSA No. 2 for the Aqua Crest Pool Complex Renovation project.
Under CSA No. 2, the Consultant will provide professional services which
include all design development, construction document preparation, permitting,
and construction administration phase services necessary for the renovations
for the Aqua Crest Pool Complex. The renovations include, but are not limited
to, the demolition and replacement of the existing fifty (50) meter pool with a
new fifty-two (52) meter pool, a new ticket and administration building with
new men’s and women’s locker rooms, multipurpose room, changing rooms, offices,
concessions, storage and pool equipment room. The renovations also include
associated civil engineering work, parking, fencing, site lighting, signage and
site amenities. The renovations for the Aqua Crest Pool Complex will better
serve the community and surrounding schools who use the facility for
recreational needs. This consulting services/design professional services
contract was presented to the Goal Setting Committee on May 15, 2019, and the
Committee established Affirmative Procurement Initiatives (APIs) of a 20%
mandatory Small Business Enterprise (SBE) participation goal on the contract
and an SBE Evaluation Preference of up to 15 points for the selection. The
Consultant committed to an SBE participation goal of 28.5% and received 5
Evaluation Preference Points. The SBE participation on this CSA is 26.98%. To
date, the overall SBE participation on the contract is 27.29%. Funding
for this project is from the Infrastructure Sales Tax Fund. (Capital
Improvements Division) District 7 (MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
14. Staff recommends
motion to approve: Work Order No. 24-019 (Work Order) to the annual
minor construction services contract (R2020-0143) with Andrea Construction,
Inc. (Contractor) in the amount of $1,046,754 for the Fire Rescue, Fleet-Canopy
Installation project for a period of 120 calendar days from notice to
proceed. Summary: The project consists of the supply and
installation of one (1) 204’ x 40’ metal canopy with concrete filled bollards
at each supporting column, weather proof LED light fixtures and associated
electrical for the Fire Rescue Fleet Facility located at 2601 Vista Parkway,
West Palm Beach. The Work Order authorizes the construction services necessary
to furnish all labor, equipment, devices, tools, materials, transportation,
professional services, supervision, drawings, permitting and all miscellaneous
requirements necessary for the Fire Rescue, Fleet-Canopy Installation project.
The new metal canopy will provide the necessary covering to protect Fire
Rescue’s apparatus and equipment from weather conditions and also provide
electrical support for vehicle/equipment readiness and immediate response. This
project was competitively advertised and new contractors were invited to bid by
submitting prequalification documents prior to the submission of the bid
response. The Contractor will have 120 calendar days from notice to proceed to
substantially complete the project. Liquidated damages for failure to achieve
certification of substantial completion within the contract time or approved
time extension thereof are $120 per day. This Work Order was solicited pursuant
to the annual minor construction services contract and the requirements of the
Equal Business Opportunity (EBO) Ordinance. The annual minor construction
services contract was presented to the Goal Setting Committee on August 21,
2019. The Committee applied the following three Affirmative Procurement
Initiatives (APIs): 1) sheltered market for projects under $100,000; or 2) a
Small Business Enterprise (SBE) contractor will be given a price preference if
its bid is within 10% of the lowest non-small business bid on a single trade
project $100,000 or greater; or 3) a mandatory 25% SBE subcontracting goal for
a multi-trade project $100,000 or greater. Since this is a multi-trade project greater
than $100,000, a mandatory 25% SBE subcontracting goal was applied. The SBE
participation for this Work Order is 85.43%. To date, the Contractor’s overall
SBE participation is 64.62%. To date, the overall SBE participation on the
annual minor construction services contract is 63.07%. The Contractor is a
certified SBE company. Funding for this project is from the Fire Rescue
Improvement Fund. (Capital Improvements Division) District 7 (MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
15. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 8 to the
consulting services/design professional services contract (R2019-0984) with
PGAL, Inc. (Consultant) in the amount of $2,959,495 for the Animal Care and
Control Renewal/Replacement project. Summary: On July 2, 2019, the Board
of County Commissioners (BCC) approved the consulting services/design
professional services contract (R2019-0984) with the Consultant to provide
consulting services/design professional services for the Animal Care and
Control Renewal/Replacement project located at 7100 Belvedere Road, West Palm
Beach. This item will authorize the remaining professional services necessary
for CSA No. 8 for the Animal Care and Control Renewal/Replacement project.
Under CSA No. 8, the Consultant will provide professional services necessary
for the renewal/replacement of the Animal Care and Control facility which comprises
design services, including architecture, animal shelter design, structural
engineering, mechanical engineering, electrical engineering, plumbing
engineering, civil engineering and landscape/irrigation design for the
completion of 100% construction documents, permitting assistance, bidding and
construction administration services for the remaining design and construction
administration effort. This consulting services/design professional services
contract was presented to the Goal Setting Committee on March 6, 2019, and the
Committee established Affirmative Procurement Initiatives (API) of an SBE
Evaluation Preference of up to 15 Points for selection and a mandatory minimum
20% Small Business Enterprise (SBE) participation goal on the contract. The
Consultant committed to an SBE participation goal of 32% and received 6
Evaluation Preference Points. The SBE participation on this CSA is 30.87%. To
date, the overall SBE participation on the contract is 30.45%. Funding for
this project is from the Infrastructure Sales Tax Fund. (Capital
Improvements Division) District 2 (MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
16. Staff recommends
motion to receive and file: a zero-dollar ($0) Change Order No. 20,
documenting an increase in the amount of $7,093.84 to the project contingency
fund of Amendment No. 1 (R2021-1793) for the Construction Manager (CM) at Risk
Services contract (R2019-1751) with Kast Construction Company LLC (Kast) for
the Supervisor of Election (SOE) Production Facility project. Summary:
On December 7, 2021, the Board of County Commissioners (BCC) approved
Amendment No. 1 (R2021-1793) to the CM at Risk Services contract (R2019-1751)
with Kast establishing a Guaranteed Maximum Price (GMP) in the amount of
$53,206,963 for construction management services for the SOE Production
Facility project. Change Order No. 20 to Amendment No. 1 (Change Order No. 20)
authorizes the increase of project contingency funds in the amount of $160,000
for the radio repeater allowance reconciliation for the SOE Production Facility
project, as allowed by the contract provisions. Change Order No. 20 also
authorizes the use of project contingency funds in the amount of $152,906.16
for scope gap items which resulted in additional material and services for the
SOE Production Facility project, as allowed by the contract provisions. In
accordance with Policy and Procedure Memorandum (PPM) CW-F-050, Lead Departments
are authorized to approve $0 Change Orders associated with a Contingency Use
Directive (CUD), then an agenda item notifying the BCC of such $0 Change
Orders must be presented as a receive
and file. Change Order No. 20 is a $0 CUD Change Order. This agenda item is
being submitted to notify the BCC of a $0 CUD Change Order established by PPM
CW-F-050. The solicitation for a CM was advertised on July 21, 2019 according
to the requirements of the Equal Business Opportunity (EBO) ordinance. On July
21, 2021, the Goal Setting Committee established an Affirmative Procurement
Initiative (API) of 20% Small Business Enterprise (SBE) participation for the
construction phase of the project, of which 8% must be African American or
Hispanic American firms. The SBE participation for this change order is 56.62%.
There is no African American or Hispanic American participation for this change
order. To date, the overall SBE participation for this contract is 23.57%, of
which 9.24% is African American or Hispanic American participation. Funding
for this project is from the 51.05M NAV Pub Imp Rev Bonds, 21A, CP, SOE Bldg.
Fund. (Capital Improvements Division) District 7 (MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
17. Staff recommends
motion to approve: a Utility Easement Agreement (Easement) in favor of
Florida Power & Light (FPL) Company for underground electrical improvements
to service the County-owned Cypress Creek Natural Area and Riverbend Park
(County Property) and surrounding areas on and around Indiantown Road in
Jupiter. Summary: FPL is
improving electrical service to the County Property located on Indiantown Road,
west of I-95, in Jupiter. FPL requires underground electric utility facilities
and an above ground pad-mounted transformer to be installed within portions of
the County Property. Easement Area A-1
is 10’ wide and encompasses approximately 48,090.70 square feet (1.04 acres);
Easement Area A-2 is 10’ wide and encompasses approximately 17,932.94 square
feet (0.41 acres); Easement Area A-3 is 10’ wide and encompasses approximately
2,946.02 square feet (0.07 acres); and Easement Area A-4 is 10’ wide and
encompasses approximately 403.99 square feet (0.01 acres). A non-exclusive easement will be granted to
FPL at no charge as the electrical improvements provide service to the County
Property and neighboring customers in the surrounding area. There is no fiscal impact associated with
the approval of this agenda item.
(Property & Real Estate Management) District 1 (HJF)
18. Staff recommends
motion to approve: a Declaration of
Easement in favor of Palm Beach County to provide utility services to the new
Supervisor of Elections Office (SOE) located at 4301 Cherry Road in
unincorporated West Palm Beach. Summary: The new SOE facility is
located at the County’s Cherry Road Complex, east of Military Trail, in
unincorporated West Palm Beach. The
Declaration of Easement is for water/sewer services to the SOE facility
provided by the County’s Water Utilities Department (WUD). There are two (2) easement areas, B-1 and
B-2. Area B-1 is 20 foot wide and varies
in length encompassing approximately 15,495.54 sq. ft. (0.3557 acres) and area
B-2 varies in width from approximately 26 feet to 31 feet and encompasses
approximately 20,008.62 square feet (0.4593 acres). The Declaration of Easement is a perpetual
easement being granted at no charge since it provides service only to the SOE
facility. The easement will be recorded
in the public records of Palm Beach County.
There is no fiscal impact associated with the approval of this agenda
item. (Property & Real Estate
Management) District 7 (HJF)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
19. Staff recommends
motion to approve: Task Order No. 4 (Task Order) to the Construction
Manager (CM) at Risk Services contract (R2019-1515) with Wharton-Smith, Inc.
for preconstruction services in the amount of $222,463 for the Animal Care and
Control Renewal/Replacement project. Summary: On October 8, 2019, the
Board of County Commissioners (BCC) approved the CM at Risk Services contract
(R2019-1515) with the CM for the construction management services necessary for
the Animal Care and Control Renewal/ Replacement project. The Task Order
authorizes additional preconstruction services for the Animal Care and Control
Renewal/Replacement project. Preconstruction services include, but are not
limited to, design reviews, value analysis, scheduling services and cost
estimates, prequalification of trade contractors, competitive public bidding of
trade contracts and the development of the Guaranteed Maximum Price (GMP). Once
the construction documents are completed, the CM will publicly bid the
construction subcontracts to establish a GMP. The construction of the facility
will be authorized through a GMP amendment to the contract, which will be
presented to the BCC for approval. The solicitation for selection of the CM was
advertised on April 7, 2019 according to the Equal Business Opportunity (EBO)
Ordinance, with final selection taking place on July 19, 2019. On March 20,
2019, the Goal Setting Committee established Affirmative Procurement
Initiatives (APIs) of a Small Business Enterprise (SBE) Evaluation Preference
of up to 10 points for SBE participation plan and 5 points for CM/SBE partnering.
The CM received 13 Evaluation Preference Points. The CM is not a certified
Small/Minority/Women-owned Business Enterprise (S/M/WBE) but has partnered with
Asset Builders, LLC dba Messam Construction, an S/M/WBE firm for services in an
amount not less than 15% of the CM fees. The SBE participation on this Task
Order is 13.45%The CM is on notice that all GMP Amendments for construction
services issued pursuant to this contract will be subject to the requirements
of the Equal Business Ordinance, including requesting that an API be set prior
to bidding the subcontracts. Funding for this project is from the
Infrastructure Sales Tax Fund. (Capital Improvements Division) District 2
(MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
20. Staff recommends
motion to approve: an annual contract with the following
contractors for Heating, Ventilation and Air Conditioning (HVAC) services on an
as-needed basis through January 6, 2025:
Contractors Status SBE or Non-SBE
A) Air-Ways
Mechanical
Services L.L.C. Non-Local Non-SBE
B) Big Air
Mechanical, LLC Local SBE
Summary: On January 7,
2020, the Board of County Commissioners (BCC) approved the annual HVAC contract
(R2020-0019 through R2020-0023). The work consists of HVAC services related to
system and component installations, upgrades, replacements, modifications and
repairs to County-owned properties on an as needed basis. The Contractors now
join the list of twenty-four (24) prequalified contractors for a total of
twenty-six (26) prequalified contractors with a contract expiration date of
January 6, 2025. The specific requirements of the work will be determined by
individual work orders issued against this annual HVAC contract. These
contracts are five (5) year indefinite-quantity contracts with a maximum
cumulative value of $23,000,000 across all prequalified contractors. Work will
be awarded as work orders on a lump-sum, competitively bid basis across all
prequalified contractors. Contractors may qualify at any time and be added to
this annual HVAC contract before the term ends. Projects less than $100,000 are
bid among the pool of certified Small Business Enterprise (SBE) contractors,
when three (3) or more small businesses are qualified under the contract.
Projects $100,000 or greater are advertised on the vendor self-service (VSS)
website and are bid among the pool of pre-qualified contractors while projects
$200,000 or greater are advertised on the VSS website and additionally
advertised in the newspaper. The bidding pool is further expanded, for projects
$100,000 or greater, to include additional bidders responding to the specific
project advertisement that submit a qualification application at least ten (10)
calendar days before the bid due date. The annual HVAC contract was presented
to the Goal Setting Committee on August 21, 2019 and the Committee established
Affirmative Procurement Initiatives (APIs) of sheltered market for projects
less than $100,000 (when three (3) or more small businesses are qualified under
the annual contract) or an SBE contractor will be given a price preference for
projects $100,000 or greater if its bid is within 10% of the lowest non-small
business bid. Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE)
participation will be tracked cumulatively for all work orders issued. To date,
the cumulative S/M/WBE participation for all work orders under the annual HVAC
contract is 31.82%. (Capital Improvements) Countywide (MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
21. Staff recommends
motion to:
A) approve
an
Indemnity Agreement (Agreement) with Town of Jupiter (Town) in
order to obtain Town’s approval for encroachment on an utility easement for
renovations at Roger Dean Chevrolet Stadium (RDCS); and
B) authorize the County Administrator or
designee, which in this case shall be the Director of Facilities, Development
& Operations (FDO) to execute the Agreement on behalf of the Board of
County Commissioners (BCC).
Summary: The County entered into a developer agreement
(R022-0520) with Jupiter Stadium, Ltd. (JSL) for the renovation of RDCS. The
renovations include the installation of a covered removable canopy with
supporting columns within a small portion of a utility easement benefitting the
Town. To obtain the Town’s approval to encroach with the improvements upon the
utility easement, Town is requiring County execute the Agreement, which
includes non-standard indemnification language. The non-standard language
provides that the County will indemnify and hold the Town harmless for any and
all liabilities, damages and costs, including attorney’s fees, arising from the
Town’s acquiescence to the installation of the covered removable canopy with
supporting columns within the easement. The non-standard language does
acknowledge that the indemnification does not constitute a waiver of the
County’s sovereign immunity under section 768.28, Florida Statutes. Due to the
potential delay to the underlying renovation project, in accordance with PPM
CW-F-049, the Department of Risk Management and the County Attorney’s Office
have approved the non-standard provision and staff now seeks BCC approval of
this Agreement and authorization permitting the FDO Director to execute the
same. There are no charges associated with this Agreement. (FDO ADMIN) District
1/Countywide (MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
22. Staff recommends
motion to approve:
A) An Assignment of
the Judicial Facilities Architectural Services (R2018-0917);Palm Beach
Sheriff’s Office (PBSO) Headquarters Renovations (R2017-0594); Detention
Facilities (R2015-1459); PBSO Evidence/Impound Facility (R2015-0851); and
Convention Center Parking Garage (R2014-0677) design professional services
contracts (collectively the Contracts) from Leo A. Daly Company to Leo A. Daly
LLC (Consultant); and
B) Consultant Services Authorization (CSA) No. 10
to the consulting services/design professional services contract (R2017-0594)
with Consultant in the amount of $62,472 for the PBSO Headquarters Renovations
project.
Summary: Leo A. Daly Company requested that Palm Beach County accept an assignment
of the Contracts to Consultant. Consultant has acquired Leo A. Daly Company, and
will assume the Contracts from Leo A. Daly Company. Many of the staff and
management team members of Leo A. Daly Company have joined Consultant. Since
projects being worked on by Leo A. Daly Company are open, the assignment to
Consultant will provide for the continuation and completion of these projects.
Staff recommends this assignment of the Contracts from Leo A. Daly Company to
Consultant. CSA No. 10 authorizes the professional services necessary for
additional construction administration services and project close out support
for the PBSO Headquarters Renovations project. The consulting services/design
professional services contract for the PBSO Headquarters Renovations project
was awarded pursuant to the prior Small Business Enterprise (SBE) Ordinance.
The Consultant committed to an SBE participation goal of 26.50%. The SBE
participation on this CSA is 20.19%. To date, the overall SBE participation on
the contract is 40.89%. Funding for this project is from the Public Building
Improvement Fund. (Capital Improvements Division) Countywide/District 3
(MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
23. Staff recommends
motion to approve: Memorandum of Understanding (MOU) with the U.S. Fish
and Wildlife Service (USFWS), an agency of the United States Department of the
Interior, to construct and maintain a multimodal bridge connecting Burt
Aaronson South County Regional Park (Park) to the Arthur R. Marshall
Loxahatchee National Wildlife Refuge (Refuge) effective upon execution for a
period of twenty-five (25) years plus two (2) automatic renewal options of
twenty-five (25) years each. Summary: The Park is located at
12551 Glades Road in unincorporated Palm Beach County and adjacent to the
Refuge. USFWS is a federal agency
responsible for managing the Refuge. The County is seeking to construct a
multi-modal bridge connecting the Park to the Refuge. The initiative mutually benefits the County and
the Refuge. The County will seek grant funding to design, permit and construct
the bridge and any associated facilities such as an access trail, trailhead and
site lighting. A fully executed MOU is necessary to demonstrate site control
and partnership with the Refuge for future grant applications. The Refuge has
updated its Visitor Services Plan to allow horses and equestrian use on its
levees and permits 24-hour trail use within the Refuge. The bridge, which will be located in the
southwest corner of the Park, adjacent to the Osprey Point Golf Course, will
provide bicycle, pedestrian, and equestrian access from the Park to the
Refuge’s 40 miles of shell rock trails. Site security will be provided by
County Park Rangers for all facilities located on County owned property. Palm
Beach County assumes responsibilities such as excavation, bridge construction,
and maintenance while the USFWS commits to maintaining necessary regulatory
permits. The MOU will be effective for 25 years with two automatic renewals of
25 years each, subject to review. Both parties have pledged cooperation on
management, funding approvals, and ensuring a safe working environment, among
other shared responsibilities. Palm Beach County Parks and Recreation
Department (Parks) is responsible for administering and maintaining the
property. (Property & Real Estate Management) District 5 (HJF)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
24. Staff recommends
motions to:
A) approve
an
increase to the maximum cumulative value for the annual painting and
weatherproofing services contract in the amount of $3,000,000 for painting and
weatherproofing services on an as-needed basis through April 3, 2028;
B) approve an annual contract with the following
contractor for painting and weatherproofing services on an as-needed basis
through April 3, 2028; and
Contractor Status SBE or Non-SBE
Joe Schmidt Construction, Inc. Local SBE
C) authorize the County Administrator, or
designee, which in this case shall be the Director of Facilities Development
and Operations to execute a work order to the annual painting and
weatherproofing services contract with Joe Schmidt Construction, Inc. for the
Main Detention Center (MDC), East Tower-Painting & Minor Metalwork (Re-Bid)
project in an amount not to exceed $2,300,000 for a period of 90 calendar days
from notice to proceed.
Summary: On April 4, 2023, the Board of County Commissioners
(BCC) approved the annual painting and weatherproofing services contract
(R2023-0416 through R2023-0420). The work consists of painting and
weatherproofing services to County-owned properties on an as needed basis. To
date, the County has awarded work orders in the amount of $72,350. In order to
accommodate additional anticipated new projects required to be accomplished
before this contract expires on April 3, 2028, staff is requesting to increase
the maximum cumulative value for the annual painting and weatherproofing
services contract in the amount of $3,000,000. This increase will bring the
maximum cumulative value of the annual painting and weatherproofing services
contract to $6,000,000. The Contractor now joins the list of eleven (11) prequalified
contractors for a total of twelve (12) prequalified contractors with a contract
expiration date of April 3, 2028. The specific requirements of the work will be
determined by individual work orders issued against this annual painting and
weatherproofing services contract. These contracts are five (5) year
indefinite-quantity contracts with a maximum cumulative value of $3,000,000
across all prequalified contractors. Work will be awarded as work orders on a
lump-sum, competitively bid basis across all prequalified contractors.
Contractors may qualify at any time and be added to this annual painting and
weatherproofing services contract before the term ends. Projects less than
$100,000 are bid among the pool of certified Small Business Enterprise (SBE) contractors,
when three (3) or more small businesses are qualified under the contract.
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
24. SUMMARY
(cont’d.): Projects $100,000 or greater are advertised on the vendor self-service
(VSS) website and are bid among the pool of pre-qualified contractors while
projects $200,000 or greater are advertised on the VSS website and additionally
advertised in the newspaper. The bidding pool is further expanded, for projects
$100,000 or greater, to include additional bidders responding to the specific
project advertisement that submit a qualification application at least ten (10)
calendar days before the bid due date. The annual painting and weatherproofing
services contract was presented to the Goal Setting Committee on December 7,
2022 and the Committee established Affirmative Procurement Initiatives (APIs)
of sheltered market for projects less than $100,000 (when three (3) or more
small businesses are qualified under the annual contract) or an SBE contractor
will be given a price preference for projects $100,000 or greater if its bid is
within 10% of the lowest non-small business bid. Actual Small/Minority/Women
Owned Business Enterprise (S/M/WBE) participation will be identified on each
work order, and will be tracked cumulatively for all work orders issued. The MDC East Tower is in need of interior
painting and minor metalwork. This wing of the facility is currently unoccupied
and will remain unoccupied during construction. This work order will authorize
Joe Schmidt Construction, Inc. to proceed with the construction services
necessary to furnish all labor, equipment, devices, tools, materials,
transportation, professional services, supervision, drawings, permitting and
all miscellaneous requirements necessary for the interior painting and minor
metalwork for the MDC, East Tower-Painting & Minor Metalwork (Re-Bid)
project. Bids for this project were received on July 18, 2024. Authority to
execute the work order is being requested to allow for the work order to be
finalized prior to the next BCC meeting. Operational needs call for the space
to be occupied as soon as feasible, which cannot occur until, the interior
painting and metalwork is completed. The work order form to be signed is
substantially similar to those presented to the BCC in the past. The County
Attorney’s approval of the work order will be secured prior its execution under
this delegation of authority. The work order will be submitted as a Receive and
File item after it is executed. To date, there is no S/M/WBE participation for
work orders under the annual painting and weatherproofing services contract.
(Capital Improvements) Countywide (MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
25. Staff
recommends motion to:
A) receive and file a zero-dollar
($0) value Change Order No. 5 documenting an increase in the amount of
$83,494.83 to the project contingency fund of Amendment No. 3 (R2021-0345) to
the Construction Manager (CM) at Risk Services contract (R2020-0249.1) with
Kast Construction Company LLC (Kast) for the Palm Beach Sheriff’s Office (PBSO)
Headquarters Renovations-Exterior and Interior project (Project);
B) receive and file a zero-dollar ($0)
value Change Order No. 7 documenting a decrease in the amount of $1,205,551.68
to the project contingency fund of Amendment No. 3 (R2021-0345) to the CM at
Risk Services contract (R2020-0249.1) with Kast for the Project;
C) receive and file a zero-dollar ($0)
value Change Order No. 9 documenting a decrease in the amount of $267,930.66 to
the project contingency fund of Amendment No. 3 (R2021-0345) to the CM at Risk
Services contract (R2020-0249.1) with Kast for the Project;
D) approve Change Order No.
10 to Amendment No. 3 (R2021-0345) to the CM at Risk Services contract
(R2020-0249.1) with Kast for the Project in the amount of $789,932, increasing
the project duration by 116 calendar days; and
E) approve Change Order No.
11 to Amendment No. 3 (R2021-0345) to the CM at Risk Services contract
(R2020-0249.1) with Kast for the Project in the amount of ($419,947.32).
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
25. Summary: On March 9, 2021,
the Board of County Commissioners (BCC) approved Amendment No. 3 (R2021-0345)
to the contract with Kast in the amount of $33,653,792 establishing a
Guaranteed Maximum Price (GMP) for interior and exterior renovations for the
Project. The Project entails interior
and exterior work including, but not limited to, hardening the existing
exterior wall and window systems including new wall cladding to be installed
for hurricane protection; adding new reinforced concrete walls; replacement of
the existing roofing system; replacement and upgrades to the Heating,
Ventilation and Air Conditioning (HVAC) systems; renovation of the fire
suppression and lighting systems; and
renovations and modifications to the interior of all three levels of the
facility to accommodate additional offices, workstations and conference spaces.
Change Order No. 5 to Amendment No. 3 (Change Order No. 5) authorized an
increase to the project contingency fund for additions and deletions to the
scope of work for the Project resulting from field conditions, as allowed by
the contract provisions. Change Order No. 7 to Amendment No. 3 (Change Order
No. 7) authorized the use of project contingency funds for unforeseen field
conditions and scope gap items requiring additional material and services for
the Project, as allowed by the contract provisions. Change Order No. 9 to
Amendment No. 3 (Change Order No. 9) authorized the use of project contingency
funds for allowance reconciliation, unforeseen field conditions and scope gap
items requiring additional material and services for the Project, as allowed by
the contract provisions. In accordance with Policy and Procedure Memorandum
(PPM) CW-F-050, Lead Departments are authorized to approve $0 Change Orders
associated with a Contingency Use Directive (CUD), then an agenda item
notifying the BCC of such $0 Change Orders
must be presented as a receive and file. Change Orders No. 5, No. 7 and
No. 9 are $0 CUD Change Orders and being submitted to the BCC as receive and
file items pursuant to PPM CW-F-050. Change Order No. 10 to Amendment No. 3 (Change
Order No. 10) authorizes the labor and materials necessary for additional work
and modifications to the low voltage, electrical, plumbing and mechanical
systems as well as additional general contracting work for the Project that
were unforeseen and unknown at the scope development phase and that were
requested by PBSO during the construction phase. Change Order No. 10 also
increases the project duration by 116 calendar days as a result of the time
required to procure, coordinate and complete the work. Change Order No. 11 to
Amendment No. 3 (Change Order No. 11) authorizes the final reconciliation of
project funds for the Project.
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
25. Summary (cont’d.): The CM at Risk
Services contract with Kast was awarded pursuant to the Small Business
Enterprise (SBE) ordinance however Amendment No. 3, having been initiated after
January 1, 2019, is subject to the requirements of the Equal Business
Opportunity (EBO) Ordinance. Kast is not an SBE, but has partnered with
All-Site Construction, Inc., an SBE CM. In September 2020, prior to
subcontractor advertisement and bidding, the Goal Setting Committee applied an
Affirmative Procurement Initiative (API) to the construction subcontracts of
25% SBE participation, of which 5% must be a Minority Business Enterprise (MBE)
African American or Hispanic American. The SBE participation on Change Order
No. 10 is 11.37%, of which 0.17% is MBE participation. There is no SBE
participation on Change Order No. 11. To date, the overall SBE participation on
this project is 39.19%, of which 6.55% is MBE participation. Kast is a Palm
Beach County business. Funding for this project is from the Public Building
Improvement Fund. (Capital Improvements Division) District 3 (MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
I. HOUSING &
ECONOMIC DEVELOPMENT
1. Staff recommends
motion to receive and file: Amendment 001 to the Agreement with the City
of Riviera Beach (R2023-0792) to reallocate $18,000 in additional Community
Development Block Grant (CDBG) funding and to extend the Agreement expiration
date to June 30, 2025 to allow for project completion and time to request 100%
CDBG reimbursement from the County’s Department of Housing and Economic
Development (DHED). SUMMARY: The original 2023 Agreement (R2023-0792)
provided $200,000 in funding to develop
a STEM themed playground on lots 33 and 34 adjacent to the Brooks Center,
located at 595 West 5th Street in the City of Riviera Beach. Amendment 001 to the Agreement is necessary
due to the unforeseen extended product lead times and increased costs to obtain
playground equipment, which have impacted project progress and funding requirements.
The City has requested an additional $18,000 in CDBG funds to be reallocated
from Agreement (R2023-0793) Urban Farm Phase II, which was terminated at the
request of the City, to Agreement (R2023-0792) Brooks Center Playground and to
also extend Agreement expiration date to June 30, 2025. These changes would
allow time for project implementation and the City to request CDBG
reimbursements from the County. Therefore, DHED has amended its FY2020-2021 and
FY2022-2023 Action Plans to reallocate CDBG funds under the Agreement
(R2023-0792) for a total of $218,000 and the expiration date of January 31,
2024 has been extended to June 30, 2025. The
original 2023 Agreement was received and filed by the Board of County
Commissioners (BCC) on June 13, 2023 (R2023-0792). Amendment 001 has been executed on behalf of
the BCC by the Director of DHED in accordance with R2022-0746; dated July 12,
2022, that delegated authority to the County Administrator or designee to
execute forms, certifications, funding agreements, amendments thereto, and all
other documents necessary for implementation of the Consolidated Plan, Action
Plan, CDBG, HOME and ESG activities. County PPM CW-O-051 provides that
all contracts, agreements and grants signed with delegated authority must be submitted
by the initiating department as a receive and file agenda item. These are Federal CDBG funds which do
not require a local match. District
7 (HJF)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
I. HOUSING &
ECONOMIC DEVELOPMENT
2. Staff recommends
motion to:
A) receive and file Notice of
Withdrawal Letter terminating the Economic Development Incentive Agreement
R2020-0385; dated April 7, 2020, with Esports Play LLC (Esports);
B) approve a Budget Amendment of $4,419 from the
Economic Development Incentive Fund to establish budget for the repayment
received and a transfer back to the
General Fund; and
C) approve a Budget Amendment of $21,000 in the General
Fund to recognize the transfer of funds from the Economic Development Incentive
Fund to the General Fund.
SUMMARY: On April 7, 2020, the Board of County
Commissioners (BCC) entered into an Economic Development Incentive Agreement
with Esports to provide a cash grant in an amount not to exceed $21,000 in
local matching support under the State of Florida (State) Qualified Target
Industry Tax (QTI) Refund Program ($210,000). Esports is a professional video
game team operating in a global league of professional gaming. The Economic
Development Incentive Agreement required Esports to make a minimum capital
investment of $1.35 million, and create 30 new jobs over a three (3) year
period. Esports has notified the State and the BCC that it wishes to withdraw
from the State’s QTI Agreement, and therefore, the Economic Development
Incentive Agreement. The effective date of termination was May 31, 2024. The $9,669.20 funds paid to Esports
comprising of $4,419 paid in prior years and $5,251 paid in 2024 under the
Agreement (R2020-0385) have been refunded to Palm Beach County. The total
amount of $21,000 funded by the general fund contingency reserve are being
returned to the general fund. District 7 (DB)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
I. HOUSING &
ECONOMIC DEVELOPMENT
3. Staff recommends
motion to receive and file: a Loan Agreement with Gulfstream Goodwill
Industries, Inc. for State Housing Initiatives Partnership (SHIP) Program funds
in the amount of $1,620,000. SUMMARY: The Loan Agreement with
Gulfstream Goodwill, Inc., provided $1,620,000 (the “Loan”) in SHIP funding
toward the acquisition of a property located at 921 North M Street, Lake Worth
Beach, FL 33460, a multifamily rental housing property that includes four (4)
single story apartment buildings with nine (9) total rental units (the “County
Assisted Units”). Seven (7) of the County Assisted Units shall be made
available to households whose annual gross incomes, adjusted for family size, are
at not more than eighty percent (80%) of the Area Median Income (“AMI”), and
the remaining two (2) units shall be made available to households whose annual
gross incomes, adjusted for family size, are at not more than one hundred and
ten percent (110%) of the AMI for no
less than 50 years. This is an
interest-free loan over a period of 30 years with monthly payment of
principal. Total development cost is
$1,875,800. The County-assisted per unit
cost is $180,000. The project will
provide a mix of four (4) two-bedroom units and five (5) one-bedroom
units. The document has been executed on behalf of the Board of
County Commissioners (BCC) by the Director of the Department of Housing and Economic Development
(DHED) in accordance with Agenda Item 5C-1, as approved by the BCC on April 9, 2024 that delegated authority to the
County Administrator or designee to execute agreements, amendments thereto, and
all other related documents necessary for project implementation. County PPM CW-O-051
provides that all contracts, agreements and grants signed with delegated
authority must be submitted by the initiating department as a receive and file
agenda item. These are SHIP Program grant funds which require no
local match. District 2
(HJF)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
I. HOUSING &
ECONOMIC DEVELOPMENT
4. Staff recommends
motion to receive and file: a Loan Agreement with Housing Partnership,
Inc. d/b/a Community Partners of South Florida for State Housing Initiatives
Partnership (SHIP) Program funds in the amount of $1,867,500. SUMMARY: The
Loan Agreement with Housing Partnership, Inc. d/b/a Community Partners of South
Florida, provided $1,867,500 (the “Loan”) in SHIP funding toward the
acquisition of two (2) abutting properties located at 1741 & 1747 4th
Avenue North, Lake Worth Beach, FL, a multifamily rental housing properties
that includes two (2) single story apartment buildings with ten (10) total
rental units (the “County Assisted Units”). Eight (8) of the County
Assisted Units shall be made available to households whose annual gross
incomes, adjusted for family size, are at not more than eighty percent (80%) of
the Area Median Income (“AMI”), and the remaining two (2) units shall be made
available to households whose annual gross incomes, adjusted for family size,
are at not more than sixty percent (60%) of the AMI for no less than 50 years. This
is an interest-free loan over a period of 30 years with monthly payment of principal
made out of available Net Cash Flow.
Total development cost is $2,070,000.
The County-assisted per unit cost is $186,750. The project will provide a mix of
eight (8) one-bedroom units and two (2) two-bedroom units. The document has been executed on behalf of the Board of
County Commissioners (BCC) by the Director of the Department of Housing and Economic Development
(DHED) in accordance with Agenda Item 5C-2, as approved by the BCC on April 9, 2024 that delegated authority to the
County Administrator or designee to execute agreements, amendments thereto, and
all other related documents necessary for project implementation. County PPM CW-O-051
provides that all contracts, agreements and grants signed with delegated
authority must be submitted by the initiating department as a receive and file
agenda item. These are SHIP
Program grant funds which require no local match. District 3 (HJF)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
I. HOUSING &
ECONOMIC DEVELOPMENT
5. Staff recommends
motion to:
A) approve an Impact Fee Affordable Housing Assistance Program (IFAHAP) funding
award in the total amount of $392,754 to DM Redevelopment II, Ltd. (DMR II);
B)
authorize the Mayor to execute
a Certificate of Award to be released to the recipient pursuant to IFAHAP
Guidelines;
C)
approve a Budget Transfer of $345,035 in Impact
Fee Assistance Program – Roads Zone 5 to appropriate funds for DMR II;
D)
approve a Budget Transfer
of $28,310 in Impact Fee Assistance Program – Parks Zone 3 to appropriate funds
for DMR II; and
E)
approve a Budget Transfer
of $19,409 in Impact Fee Assistance Program – Public Building to appropriate
funds for DMR II.
SUMMARY: On April
24, 2024, the Department of Housing and Economic Development issued a Notice of
Funding Availability (NOFA) making $3,272,281 in IFAHAP funding available from
Palm Beach County’s Fiscal Year 2024 allotment funding cycle. DMR II, a
partnership between Boca Raton Housing Authority and developer Atlantic Pacific
Communities, submitted an application in response to the NOFA. Staff recommends that up to $392,754 be
provided as a credit for impact fees associated with the construction of The Residences
at Martin Manor II which consists of 105 rental apartments located at the
intersection of Glades Road and N. Dixie Highway in the City of Boca Raton. DMR
II will be given credits for Roads Zone 5 Impact Fees ($345,035), Parks Zone 3
($28,310), and Public Building Impact Fees ($19,409). DMR II will pay impact
fees above the allocated $392,754. The Certificate of Award and related
documents will be issued to the entity identified herein and its successors
and/or assigns. DMR II will provide 16 units at 30% Area Median Income (AMI),
three (3) units at 40% AMI, 16 units at 50% AMI, and 70 units at 70% AMI or
below for a period of 50 years. These
funds are from interest earned by the Impact Fee Fund. District 4
(HJF)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
I. HOUSING &
ECONOMIC DEVELOPMENT
6. Staff recommends
motion to:
A) approve an Impact Fee Affordable Housing Assistance Program (IFAHAP) funding
award in the total amount of $3,855 to Community Land Trust of Palm Beach
County and the Treasure Coast (CLT of PBCTC);
B)
authorize the Mayor to
execute a Certificate of Award to be released to the recipient pursuant to
IFAHAP Guidelines;
C)
approve a Budget Transfer of $1,949 in Impact
Fee Assistance Program – Roads Zone 2 to appropriate funds for CLT of
PBCTC;
D)
approve a Budget Transfer
of $1,435 in Impact Fee Assistance Program – Parks Zone 2 to appropriate funds
for CLT of PBCTC; and
E)
approve a Budget Transfer
of $471 in Impact Fee Assistance Program – Public Building to appropriate funds
for CLT of PBCTC.
SUMMARY: On April
24, 2024, the Department of Housing and Economic Development issued a Notice of
Funding Availability (NOFA) making $3,272,281 in IFAHAP funding available from
Palm Beach County’s Fiscal Year 2024 allotment funding cycle. CLT of PBCTC
submitted an application in response to the NOFA. Staff recommends that up to $3,855 be
provided as a credit for impact fees associated with the construction of the
Lake Worth Beach CLT Villas which consists of eight (8) single family
residences on four (4) scattered sites in the City of Lake Worth Beach. CLT of
PBCTC will be given credits for Roads Zone 2 Impact Fees ($1,949), Parks Zone 2
($1,435), and Public Building Impact Fees ($471). CLT of PBCTC will pay impact
fees above the allocated $3,855. The Certificate of Award and related documents
will be issued to the entity identified herein and its successors and/or
assigns. All eight (8) units will remain affordable to homebuyers at or below
80% Area Median Income (AMI) in perpetuity. These funds are from interest earned by the Impact Fee Fund.
District 3 (HJF)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
I. HOUSING &
ECONOMIC DEVELOPMENT
7. Staff recommends
motion to:
A) approve an Impact Fee Affordable Housing Assistance Program (IFAHAP) funding
award in the total amount of $221,936 to Sun Foundation, Inc. (SFI);
B)
authorize the Mayor to
execute a Certificate of Award to be released to the recipient pursuant to
IFAHAP Guidelines;
C)
approve a Budget Transfer of $144,704 in Impact
Fee Assistance Program – Roads Zone 2 to appropriate funds for SFI;
D)
approve a Budget Transfer
of $53,697 in Impact Fee Assistance Program – Parks Zone 2 to appropriate funds
for SFI; and
E)
approve a Budget Transfer
of $23,535 in Impact Fee Assistance Program – Public Building to appropriate
funds for SFI.
SUMMARY: On April
24, 2024, the Department of Housing and Economic Development issued a Notice of
Funding Availability (NOFA) making $3,272,281 in IFAHAP funding available from
Palm Beach County’s Fiscal Year 2024 allotment funding cycle. SFI submitted an
application in response to the NOFA. Staff recommends that up to $221,936 be
provided as a credit for impact fees associated with the construction of
Waterview Apartments at Mangonia Park which consists of 140 rental apartments
located at the corner of W. Tiffany Dr. and S. Tiffany Dr. in the Town of
Mangonia Park. SFI will be given credits for Roads Zone 2 Impact Fees
($144,704), Parks Zone 2 ($53,697), and Public Building Impact Fees
($23,535). SFI will pay impact fees
above the allocated $221,936. The Certificate of Award and related documents will
be issued to the entity identified herein and its successors and/or assigns.
SFI will provide 56 units at 30% AMI and 84 units at or below 80% Area Median
Income (AMI) for a period of 50 years. These
funds are from interest earned by the Impact Fee Fund. District 7
(HJF)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
I. HOUSING &
ECONOMIC DEVELOPMENT
8. Staff recommends
motion to:
A) approve an Impact Fee Affordable Housing Assistance Program (IFAHAP) funding
award in the total amount of $189,256 to Roseland Gardens, LLLP (RG);
B)
authorize the Mayor to
execute a Certificate of Award to be released to the recipient pursuant to
IFAHAP Guidelines;
C)
approve a Budget Transfer of $152,972 in Impact
Fee Assistance Program – Roads Zone 2 to appropriate funds for RG;
D)
approve a Budget Transfer
of $10,390 in Impact Fee Assistance Program – Parks Zone 2 to appropriate funds
for RG; and
E)
approve a Budget Transfer
of $25,894 in Impact Fee Assistance Program – Public Building to appropriate
funds for RG.
SUMMARY: On April
24, 2024, the Department of Housing and Economic Development issued a Notice of
Funding Availability (NOFA) making $3,272,281 in IFAHAP funding available from
Palm Beach County’s Fiscal Year 2024 allotment funding cycle. RG, a partnership
between West Palm Beach Housing Authority and developer Smith & Henzy,
submitted an application in response to the NOFA. Staff recommends that up to
$189,256 be provided as a credit for impact fees associated with the
construction of Roseland Gardens which consists of 148 rental apartments
located at 3801 Georgia Avenue in the City of West Palm Beach. RG will be given
credits for Roads Zone 2 Impact Fees ($152,972), Parks Zone 2 ($10,390), and
Public Building Impact Fees ($25,894).
RG will pay impact fees above the allocated $189,256. The Certificate of
Award and related documents will be issued to the entity identified herein and
its successors and/or assigns. RG will provide 15 units at 30% AMI, and 133
units at or below 60% Area Median Income (AMI) for a period of 50 years. These funds are from interest earned by
the Impact Fee Fund. District 2 (HJF)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
I. HOUSING &
ECONOMIC DEVELOPMENT
9. Staff recommends
motion to:
A) approve an Impact Fee Affordable Housing Assistance Program (IFAHAP) funding
award in the total amount of $309,263 to Richman Lake Worth Apartments, LLC
(RLWA);
B)
authorize the Mayor to
execute a Certificate of Award to be released to the recipient pursuant to
IFAHAP Guidelines;
C)
approve a Budget Transfer of $253,810 in Impact
Fee Assistance Program – Roads Zone 2 to appropriate funds for RLWA;
D)
approve a Budget Transfer
of $53,270 in Impact Fee Assistance Program – Parks Zone 2 to appropriate funds
for RLWA; and
E)
approve a Budget Transfer
of $2,183 in Impact Fee Assistance Program – Public Building to appropriate
funds for RLWA.
SUMMARY: On April
24, 2024, the Department of Housing and Economic Development issued a Notice of
Funding Availability (NOFA) making $3,272,281 in IFAHAP funding available from
Palm Beach County’s Fiscal Year 2024 allotment funding cycle. RLWA, an
affiliate of developer The Richman Group of Florida, submitted an application
in response to the NOFA. Staff recommends that up to $309,263 be provided as a
credit for impact fees associated with the construction of the Residences of
Lake Worth Beach which consists of 195 rental apartments located at 2431 2nd
Ave. N. in the City of Lake Worth Beach. RLWA will be given credits for Roads
Zone 2 Impact Fees ($253,810), Parks Zone 2 ($53,270), and Public Building
Impact Fees ($2,183). RLWA will pay
impact fees above the allocated $309,263. The Certificate of Award and related
documents will be issued to the entity identified herein and its successors
and/or assigns. RLWA will provide all 195 units at or below 100% Area Median
Income (AMI) for a period of 50 years. These funds will cover the balance of
fees not covered by the IFAHAP award approved by the BCC on June 11, 2024
(Agenda Item # 31-2). These funds are from interest earned by
the Impact Fee Fund. District 3 (HJF)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
I. HOUSING & ECONOMIC
DEVELOPMENT
10. Staff recommends
motion to:
A) approve an Impact Fee Affordable Housing Assistance Program (IFAHAP) funding
award in the total amount of $276,308 to City View Associates, Ltd. (CVA);
B)
authorize the Mayor to
execute a Certificate of Award to be released to the recipient pursuant to
IFAHAP Guidelines;
C)
approve a Budget Transfer of $229,909 in Impact
Fee Assistance Program – Roads Zone 4 to appropriate funds for CVA;
D)
approve a Budget Transfer
of $30,053 in Impact Fee Assistance Program – Parks Zone 3 to appropriate funds
for CVA; and
E)
approve a Budget Transfer
of $16,346 in Impact Fee Assistance Program – Public Building to appropriate
funds for CVA.
SUMMARY: On April
24, 2024, the Department of Housing and Economic Development issued a Notice of
Funding Availability (NOFA) making $3,272,281 in IFAHAP funding available from
Palm Beach County’s Fiscal Year 2024 allotment funding cycle. CVA, a joint
venture between Landmark Companies and the West Palm Beach Housing Authority,
submitted an application in response to the NOFA. Staff recommends that up to $276,308 be
provided as a credit for impact fees associated with the construction of City
View which consists of 90 rental apartments located at the S.W. corner of the
intersection of S. Federal Hwy. and S.E. 5th Ave. in Boynton Beach. CVA will be
given credits for Roads Zone 4 Impact Fees ($229,909), Parks Zone 3 ($30,053),
and Public Building Impact Fees ($16,346). CVA will pay impact fees above the
allocated $276,308. The Certificate of Award and related documents will be
issued to the entity identified herein and its successors and/or assigns. CVA
will provide all 90 units at or below 60% Area Median Income (AMI) for a period
of 50 years. These funds are from
interest earned by the Impact Fee Fund. District 7 (HJF)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
I. HOUSING &
ECONOMIC DEVELOPMENT
11. Staff recommends
motion to:
A) terminate
the
Economic Development Incentive Agreement R2019-0787, dated June 4, 2019, with
ORBCOMM LLC.;
B) receive
and file Notice of Termination Letter by Florida Department of Economic
Opportunity (DEO) to ORBCOMM LLC under a Qualified Target Industry Tax Refund
Program agreement;
C) approve a Budget Transfer
of $19,200 from the Economic Development Incentive Fund to the General Fund;
and
D) approve a Budget
Amendment of $19,200 in the General Fund to recognize the transfer from the
Economic Development Incentive Fund.
SUMMARY: On June 4, 2019, the Board of County
Commissioners (BCC) entered into an Economic Development Incentive Agreement
with ORBCOMM LLC to provide a cash grant in an amount not to exceed $19,200 in
local matching support under the State of Florida (State) Qualified Target
Industry Tax (QTI) Refund Program. ORBCOMM LLC is a single source provider of
multi-network connectivity, devices, and applications for a variety of
industries including transportation and distribution, oil and gas, and heavy
equipment. The Economic Development Incentive Agreement required the company to
make a minimum capital investment of $580,000 to lease, renovate and equip an
11,500 square foot facility and to create 32 new jobs over a two (2) year
period. The DEO has issued a Termination Letter to the Company under the QTI
Tax Refund Program Agreement #SB19-050 due to the determination the company is
ineligible to receive the tax refunds per the agreement. Since Palm Beach
County’s (County) commitment was contingent on the State program, the County is
hereby terminating the Economic Development Incentive Agreement R2019-0787 with
ORBCOMM LLC pursuant to paragraph X(1)
of the incentive agreement. The undisbursed $19,200 funded by the
general fund contingency reserve is being returned to the general fund. District
4 (DB)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING
& BUILDING
1.
Staff
recommends motion to approve: Reappointment of one (1) member to the Historic Resources Review Board
(HRRB):
|
Reappointment |
Seat |
Requirement |
Term |
Recommended By |
|
Rose Guerrero |
7 |
Archaeologist/
Historian |
8/20/2024 - 8/19/2027 |
Vice Mayor Marino Commissioner Woodward Commissioner Weiss Commissioner Bernard |
Summary: The HRRB was established by the Historic
Preservation Ordinance adopted on February 2, 1993, to make recommendations to
the Board of County Commissioners (BCC) regarding historic designations and
related matters. The Unified Land Development Code (ULDC) Article 2.G.3.H
specifies the membership of the HRRB. The term of office of each member is for three
(3) years. HRRB seats are at-large
positions appointed by the BCC. The Planning Division forwarded a memo (dated
June 24, 2024) to the BCC notifying the BCC of the vacancies, and requesting
nominations. The advisory board has nine (9) seats, eight (8) seats are
currently filled, with a diversity count of Caucasian: 8 (100%). The gender ratio (male: female) is 3:5. The
nominee is Rose Guerrero, who is a Caucasian female. Staff is addressing the
need to increase diversity within our boards and will continue to encourage
this in an effort to expand the Board’s diversity. Unincorporated (DL)
2. Staff recommends motion to approve: reappointment of one (1) applicant to the Construction Board of
Adjustments and Appeals (CBAA):
Reappointment Seat Requirement Term Nominated by
Manuel
Oyola 7 Roofing Contractor 08/20/2024 - Palm Beach County 06/14/2027 Roofing
& Sheet
Metal Association
Summary: The CBAA hears appeals of decisions
and
interpretations of the Building Official, and consider variances of the technical codes. The CBAA was established by Palm Beach County Ordinance 89-31 and amended in
2002. The term of office for Board members is
three (3) years, with a limit of three (3) consecutive three (3) year terms. The Board is
comprised of eight
(8) regular members: one
(1) architect, one (1) engineer, one (1) HVAC contractor, one (1) plumbing
contractor, two (2) Division 1 contractors, one (1) electrical contractor; and two (2) alternate members. The Board has 11 seats,
8
currently filled and 3 vacancies, and a diversity count of Caucasian: 6(75%),
African-American: 1(12.5%) and Hispanic: 1(12.5%). The gender ratio (male: female) is 7:1. The
nominee is a Hispanic male. Staff is addressing the need to increase diversity within its boards and
will continue to encourage this in an effort to expand the Boards diversity. Countywide
(RM)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to approve: Amendment No. 1 to the Western Region North Wastewater
Treatment Facility (WRNWWTF) Electrical and Wet Weather Improvements (Contract)
with DMR Construction Services, Inc. (Contractor). Summary: On March 12, 2024, the Board of County Commissioners
(BCC) approved the Palm Beach County Water Utilities Department (PBCWUD)
Contract (R2024-0310) with Contractor to provide construction services for the WRNWWTF
Electrical and Wet Weather Improvements
Project (Project). The Project is to provide electrical and wet weather
improvements to allow the facility to continue providing resilient and reliable
service to the public. The Project is co-funded with Florida Commerce Community
Development Block Grant Mitigation Program (CDBG-MIT) Federal Grant Agreement
No. I0166 (R2022-0121). During the Florida Commence procurement document review
on April 9, 2024, the Contract is requested to be modified to meet 2 CFR Part
200 regulations. A Contract Amendment is required to incorporate the required
regulatory language and clauses. The
Project has accepted a Community Development Block Grant Mitigation Program
(CDBG-MIT) with the State of Florida Department of Economic Opportunity (DEO)
in the amount of $2,710,000. The
Contract is exempt from Sections 2-80.20-2-80.40 of the Palm Beach County Code,
the Equal Business Opportunity (“EBO”) program because it is funded by federal
or state funds. The project is included in the PBCWUD FY24 budget. (PBCWUD
Project No. 19-035R) District 6 (MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
2. Staff recommends
motion to approve: Change Order (CO) No. 1 with Hinterland Group Inc.,
(Contractor) for Improvements to Lift Stations (LS) 1043, 1045 and 5209
(Project) in the amount of $113,404.03 and for a Project time extension of 171
calendar days. Summary: On April 12, 2022, the Board of
County Commissioners (BCC) approved the
Palm Beach County Water Utilities Department (PBCWUD) Contract for the Improvements
to LS 1043, 1045 and 5209 (Contract) (R2022-0359). The Project provides for the
rehabilitation of Lift Stations 1043, 1045, and 5209; and includes mechanical,
electrical, and civil rehabilitation including new pumps, control panels and
appurtenances, discharge piping, wet well and manhole coating, new potable
water services, one (1) new wet well, and temporary bypass pumping. CO No. 1 provides modifications to the
original design that includes revising electrical connections between the
control panels and County issued back up power generators, additional concrete
work, increasing the entry hatch size for easier access and maintenance at each
lift station and unforeseen conditions during construction that created
additional work. The additional time of 171 days is due to manufacturing and
shipping delays from the vendor, permits were delayed, time to redesign due to
larger generators creating site issues and construction schedule impacts to
build and install these changes. This
Contract was presented to the Goal Setting Committee (Committee) on May 19,
2021 and the Committee established an Affirmative Procurement Initiative (API)
of 20% Small Business Enterprise (SBE) subcontracting participation of which 3%
shall be among certified African American (AA) and/or Hispanic American (HA)
owned firms. Contractor committed to
21.69% SBE and 5.67% Minority Business Enterprise (MBE) (AA/HA). The SBE proposed participation for this CO
No. 1 is 0%. To date, the overall
participation achieved on the Contract is 9.28% SBE and 5.35% MBE (AA/HA).
Contractor is a Palm Beach County based company. The Project is included in the
PBCWUD FY24 budget. (PBCWUD Project No. 20-008) Districts 3 and 5 (MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
3. Staff recommends
motion to:
A) approve a
Petroleum Cleanup Participation Program (PCPP) Agreement (Agreement) with the
Florida Department of Environmental Protection (FDEP); and
B) delegate authority to the County Administrator, or her designee which in this case shall be
the Director of Palm Beach County Water Utilities Department (PBCWUD), to sign
and execute all future time extensions, task assignments, certifications, and
other forms associated with the agreement and any necessary minor amendments
that do not substantially change the scope of work, terms, or conditions of the
agreement.
Summary: The Palm Beach County property located at 1701 S. Jog Road in
Greenacres, Palm Beach County, Florida (Site) is listed by the FDEP as
requiring remediation. The Site was
previously the location of a drinking water repump station purchased by Palm
Beach County (PBC). The release of diesel fuel occurred in March 1992 before
PBC took possession of the property. On
January 22, 2022, FDEP notified PBCWUD that FDEP funds were available for
cleanup of the site under the Petroleum Cleanup Participation Program (PCPP). The PCPP requires the property owner to
complete a Limited Contamination Assessment Report (LCAR). On December 5, 2023, PBCWUD submitted the
LCAR to the FDEP which was approved on January 12, 2024. The LCAR described a
small volume of soil beneath the eastern parking lot that is contaminated by
the release of diesel fuel (petroleum hydrocarbons). Now that the LCAR has been
approved, PBCWUD is eligible for the FDEP funds under the PCPP to remediate the
site. The FDEP will fund 75% of the
cleanup costs and WUD is responsible for the remaining 25%. The cost to remediate the site is estimated
to be $100,000. Once FDEP executes the
PCPP Agreement then a FDEP approved environmental consultant will start work at
the property. The Agreement requires a 25% match which will be funded from a
one-time expenditure from Water Utilities user fees, connection fees and
balance brought forward. District
2 (MWJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to receive and file: a 20-year term State of Florida Department of Environmental Protection
(FDEP) Florida Greenways and Trails System (FGTS) Designation Agreement
(Agreement) for the 124.3-acre Acreage Pines Natural Area (Natural Area). SUMMARY:
On March 5, 2024, the Board of County Commissioners (BCC) approved an FDEP
Office of Greenways and Trails Application for Designation of Public Lands or
Waterways as part of the FGTS (Application, R2024-0258) for the Natural Area.
The BCC concurrently authorized the County Administrator, or designee, to
execute the Agreement for the Natural Area on behalf of the County if the
County’s Application was approved by the State’s Greenways and Trails Council,
and to sign a Resource Certification (Certification) required under the
Agreement every five (5) years during the term of the Agreement. The County’s
Application was approved by the State’s Greenways and Trails Council on March
28, 2024. The Agreement was executed on behalf of the County by the Director of
the Department of Environmental Resources Management on May 7, 2024. The Agreement will not have a fiscal
impact. District 6 (SS)
2. Staff recommends
motion to approve: the
revised Detailed Work Plan Budget – Arthropod Control (Budget) and Integrated
Mosquito Management Plan (Work Plan) for the State Financial Assistance
Recipient Agreement (Agreement) or State Mosquito Control Memorandum of
Understanding (MOU) with the Florida Department of Agriculture and Consumer
Services (FDACS) for fiscal year beginning October 1, 2024 and ending September
30, 2025. SUMMARY: The 2024-2025 FDACS
Budget and Work Plan form was approved by the Board of County Commissioners
(BCC) on June 11, 2024, as part of the re-application process for state aid for
FY2025. Upon returning the approved form, FDACS indicated that an updated
version of the form was required in accordance with the Florida Administrative
Code (F.A.C.) To comply, a new form has
been prepared and brought back to the BCC for approval. The current MOU No.
30506 was approved by the BCC
on May 7, 2024. The County anticipates receiving a new Agreement or MOU for
FY2025 from FDACS in September to support mosquito control activities as
approved by FDACS. An Agreement would be required if FDACS awards grant
assistance to the County, but the County anticipates there will be no grant
assistance awarded for FY2025. However, even if there is no Agreement for a
grant award, an MOU would still be required by F.A.C. Rule 5E-13.022 for
counties that are not eligible to receive state aid for control of arthropods,
but want to remain in the state approved program. Under the MOU, the Mosquito
Control Division would be responsible for the completion of monthly
deliverables as stated in the MOU. State aid determination is based on a tier
system. Based on Mosquito Control’s Annual Certified Budget FY2025, FDACS
placed Mosquito Control into Tier 1, which receives no state funding, which resulted in the current MOU instead
of an Agreement. Countywide (SS)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
3. Staff recommends
motion to receive and file: Change Order No. 1, to Task Assignment No. PM3, Contract No. FWC21149
(R2022-0361) with Florida Fish and Wildlife Conservation Commission (FWC), to
decrease funding allocation by $28,600 for fiscal year 2023-2024 for Task PM3.
This Change Order No. 1 does not alter the original completion date of June 30,
2024. SUMMARY: On April 12, 2022, the Board of County Commissioners (BCC)
approved FWC Contract No. FWC21149 (R2022-0361) (Contract) for aquatic
vegetation control services in the following lakes: Clarke, Ida, Osborne, and
Pine. Delegated authority to execute all future time extensions, task
assignments, certifications, and any other forms associated with this Contract
was approved at that time. This Contract facilitates County treatment and
control of aquatic exotic plants within the Chain of Lakes. County work is
based on the need for treatment and is reimbursed by FWC. This year our needs
were reduced by $28,600, which FWC is entitled to recover as unexpended
funding. In accordance with County PPM CW-O-051, all delegated contracts,
agreements, and grants must be submitted by the initiating Department as a
receive and file agenda item. There is no cost to the County. Countywide (SS)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: the following four (4) executed Special
Events Rental Agreements:
A)
Spartan Race, Inc., for the Palm Beaches Spartan Race at Burt Aaronson
South County Regional Park, from April 11, 2024 through April 23, 2024. This
event generated $15,601 in revenue, with $1,401 in direct expenses; thus
providing a net fiscal impact of $14,200;
B)
Quadlife Entertainment LLC, for the 2024 Fizzle Racing HydroDrags
Nationals at Burt Aaronson South County Regional Park, from May 10, 2024
through May 12, 2024. This event generated $4,876 in revenue, with $876 in
direct expenses; thus providing a net fiscal impact of $4,000;
C)
Sportera Events USA, Inc., for the MUDGIRL Run Palm Beach at Burt
Aaronson South County Regional Park, from May 13, 2024 through May 20, 2024. This event generated $13,905 in revenue,
with $1,305 in direct expenses; thus providing a net fiscal impact of $12,600;
and
D) Full-A-Vybez
Inc., for the Florida Jerk Festival at John Prince Park, from May 23, 2024 through May 28, 2024.
This event generated $7,118 in revenue, with $1,118 in direct expenses; thus
providing a net fiscal impact of $6,000.
Summary: These Special Events Rental Agreements have
been fully executed on behalf of the Board of County Commissioners (BCC) by the
Director of the Parks and Recreation Department in accordance with Resolution
R2021-1552. The Department is now submitting these Agreements in accordance
with County PPM CW-O-051, which requires all delegated agreements to be
submitted by the initiating Department to the BCC as a Receive and File agenda
item. Districts 3 & 5 (AH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
N. LIBRARY
1. Staff recommends
motion to approve: The County’s Library’s FY2024-2028
Strategic Plan and FY 2025 Action Plan. Summary: This Plan represents the
Library’s mission statement, goals and objectives, and strategic plan for
FY2024 through FY2028. This process of strategic planning is done in
conjunction with the State’s requirements for libraries receiving State Aid
grant funds and with the County’s budget process. The Library Advisory Board
endorsed this Plan with Resolution 24-01, dated July 8, 2024. The Plan for
FY2024 - FY2028 underwent a complete revision last year to address community
needs by reflecting recent changes, including those brought about by the
COVID-19 pandemic, along with the public’s demand for electronic resources,
access to evolving technology, and population growth. While continuing to
meet the needs of those who seek traditional services and resource formats, the
Library also recognizes the demand for new technology. The Library will take an
active role in serving as a bridge to connect Library members with the
community services they require.
Highlights of
the Plan for FY2025 include:
·
Engaging our
communities and partners by promoting and enhancing the role of the Library and
offering services beyond the Library’s walls;
·
Providing free
access to resources and services that reflect and engage Palm Beach County’s
diverse communities and people;
·
Offering a
diverse range of activities designed to enrich, stimulate and engage members
from early literacy through adulthood;
·
Providing a
welcoming environment, both physically and virtually, to spark creativity,
stimulate thoughtful conversation and encourage collaboration;
·
Serving as a
bridge for community members to access social services.
Countywide (AH)
2. Staff recommends
motion to approve: downward budget amendment of $1,836 in
the County Library Fund to reconcile the State Aid to Libraries Grant Budget to
the actual award amount. Summary: The State Aid to
Libraries Grant Agreement 24-ST54, CSFA 45.030, was approved by the Board of
County Commissioners on September 12, 2023 and executed on June 17, 2024
(R2023-1256). Notification by the State of the Grant Award in the amount
of $752,807 was issued to the County Library on June 20, 2024 to begin on that
date and end when funds are fully expended, which is anticipated to be on or
before June 30, 2024. The State provides an annual operating grant to
eligible libraries based upon their annual operating expenditures from local
funds. The downward budget amendment is necessary to reconcile the State
Aid to Libraries Grant Budget to the actual award amount. There are no matching
funds for this grant. Estimated State Aid revenue was included in the County
Library’s FY 2024 budget. Countywide (AH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to:
A) receive and file a Contract for Consulting/Professional
Services with Housing Partnership, Inc., dba Community Partners (Housing
Partnership) in the amount of $165,188 for the period of May 1, 2024 through
May 15, 2025 to fund community engagement, capacity building, and
sustainability under the Criminal Justice Commission’s (CJC) John D. and
Catherine T. MacArthur Foundation’s Safety and Justice Challenge (SJC) Project;
and
B) authorize the County Administrator or designee to execute any
amendments, reports, or documents relating to this agreement on behalf of the
Board of County Commissioners (BCC), after approval of legal sufficiency by the
County Attorney’s Office and within budgeted allocations, that do not substantially
change the scope of work, or terms and conditions of the Contract.
Summary: Under the SJC
Project, the County, through its CJC, has received $4,350,000 in grant funding
to reduce the jail population without compromising public safety, and address
racial and ethnic disparities in the criminal justice system. Since 2021,
Housing Partnership has been providing services to help the CJC better
understand the needs and concerns of the general community of the County as it
relates to criminal justice. In 2021 and 2022, over 170 community members
participated in facilitated discussions on this topic. Citizens from every
corner of the County participated along with our criminal justice partners to
convey a better understanding of the criminal justice system. This community
engagement project became one of the steadfast pillars for continued support
from the John D. & Catherine T. MacArthur Foundation and a model for this
work all around the Country. Housing Partnership was integral to the success of
this project. The new project provides
for further exploration, including discussions with law enforcement, training
for community members, and developing an orientation for CJC board members. It
also strengthens CJC support and commitment to the principles of community
engagement. Regular reporting and deliverables are required. The County
Purchasing Department executed this contract pursuant to the Palm Beach County
Purchasing Code and PPM CW-L-008. Countywide (HH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends
motion to approve: a Sixth Amendment to Interlocal Agreement
(R2008-1567) for Fire Vehicle Maintenance with the City of West Palm Beach
(“City”) to extend the term of the Agreement from September 9, 2024 through
September 8, 2025. SUMMARY: The
Agreement provides the terms and conditions under which Palm Beach County Fire
Rescue Support Services personnel provides maintenance and emergency repair to
Aerials/Platforms and Ladders, only, of the City’s Fire-Rescue fleet. This
Agreement, as amended, is cost neutral with no supplemental funding from the
Fire Rescue MSTU as the City is billed for all time, materials, and services
performed to maintain and repair the City’s fire vehicles. During this
extension period, the County shall provide maintenance and repair services for
the following emergency response apparatus: Aerials/Platforms and Ladders. Countywide
(SB)
2. Staff recommends
motion to authorize: the Mayor
to execute Certificate to Non-Ad Valorem Assessment Roll (DR-408A) forms
certifying the non-ad valorem assessment roll for the Municipal Service Benefit
Unit (MSBU) for Fire Hydrant Maintenance and Rental‑Riviera Beach and the
non-ad valorem assessment roll for the MSBU for Fire Hydrant Maintenance and
Rental-Boca Raton. SUMMARY: MSBUs
for fire hydrant maintenance and rental for Riviera Beach and Boca Raton were
established in February of 1993, as set out in Chapter 26, Article III of the
Palm Beach County Code. The current rates as established by resolutions are
$52.86 per parcel for Riviera Beach (R2019-1223) and $23.00 per parcel for Boca
Raton (R2008-0239). Every year the assessment roll must be certified by the
Mayor of the Board of County Commissioners (BCC), and the State Department of
Revenue (DOR) form DR-408A must be signed by the Mayor for each MSBU in order
for the assessment to be included on the property’s annual tax bill. These
forms and the assessment rolls must be submitted to the Tax Collector no later
than September 15 of each year. Districts
4, 5 & 7 (SB)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
3. Staff recommends
motion to:
A) ratify a
Memorandum of Agreement (MOA) with the Florida Department of Health (DOH) for
an Emergency Medical Services (EMS) Matching Grant award, in the amount of
$24,000, for the period June 1, 2024 through May 31, 2025; and
B)
approve a Budget Amendment of $32,000 within the Fire/Rescue Municipal Service
Taxing Unit Fund to recognize the grant award for FY 2024, establish a budget
for the approved grant and a budget transfer of $8,000 from Fire Rescue
contingency reserves to meet the required match.
SUMMARY: On January
23, 2024 (R2024-0083) the Board of County Commissioners (BCC) authorized the
County Administrator, or designee, to sign the State FY 2023-2024 annual EMS
Matching Grant Application which requested $216,674 to fund 75% of the purchase
of 13 Hamilton-T1 ventilators, and to execute the grant award and other
necessary documents. On June 28, 2024, the County received notification from
the DOH of the $24,000 grant award which will cover two (2) of the 13 requested
ventilators. Fire Rescue will purchase the remaining 11 ventilators from the FY
2025 budget. On June 28, 2024, the Fire Rescue Finance Director, an approved
designee of the County Administrator, electronically executed the MOA. The Risk Management
Department and County Attorney’s Office have reviewed the indemnification
requirements for this grant and advised staff accordingly. The indemnification
clause requires the County to indemnify the DOH, including for court costs and
attorneys’ fees. The indemnification is limited to the negligence, intentional
or unintentional acts or omissions of the County, and the County’s agents,
assignees, sub-contractors, and employees, that may arise during the course of
the operation of the grant MOA, or that arise out of or relating to the subject
property, the Project, or the use of grant money. Staff were advised by DOH
that no modifications could be made to the MOA. Therefore, staff recommends
approval of the MOA. The required
match for this grant is $8,000 (25% of the project amount), which will be funded from Fire Rescue’s contingency
reserve. Countywide (SB)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
4. Staff recommends
motion to:
A) approve the submittal of an Application
to the Florida Department of Law Enforcement (FDLE), for the Drone Replacement
Program Financial Assistance Agreement requesting $248,944, to fund 100% of the
purchase of ten (10) Skydio X10 Drones and operationally necessary
accessories with a start date of July 1,
2024 and end date of June 30, 2025; and
B) authorize the County Administrator, or
designee, to accept, approve, execute and submit, on County’s behalf the grant
award, representations, certifications, acknowledgments, assurances, standard
forms and documents, reimbursement requests, amendments, time frame changes,
program change requests, and any other necessary documents, that does not
materially change the general scope of terms and conditions of the grant.
Summary:
The FY 2024-2025 Drone Replacement Program is a grant from the FDLE (CSFA
71.092). This grant application requests $248,944 from the Drone Replacement
Program for the purchase of ten (10) Skydio X10
Drones and operationally necessary accessories. The total project cost
identified in the grant application is $248,944. There is no required match for this grant. If awarded Fire Rescue
will relinquish ten (10) drones previously purchased with a value of $8,022.
Countywide (AH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
T. HEALTH DEPARTMENT
1. Staff recommends
motion to adopt: Resolution of the Board of County Commissioners of
Palm Beach County, Florida, adopting the FY 2024/2025 budget for the Air
Pollution Control Program. SUMMARY: This Resolution is required by
the August 21, 1984, Agreement with the Department of Health Palm Beach County
(DOHPBC) to establish the annual budget for the expenditure of fees deposited
into the Air Pollution Control Trust Fund.
This Program is solely supported by motor vehicle license registration
fees. The proposed FY 2024/2025
budget for the Air Pollution Control Program from this funding source is
$1,102,464, which is a 6.69% increase from the current year budget. This
increase is partially due to the rise of indirect costs and salary increase to
the government employees. This budget can be accommodated by future revenues
and a surplus in the Air Pollution Control Trust Fund. Countywide
(HH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to receive and file: a fully executed Amendment to Pricing Schedule
for AT&T Switched Ethernet Service for a period of thirty six (36)
months. Summary: The Amendment to the
Pricing Schedule has been fully executed on behalf of the Board of County
Commissioners (BCC) by the Chief Information Officer, as delegated by the
County Administrator, in accordance with Resolution 2023-0958. Information
Systems Services is now submitting the schedule in accordance with County PPM
CW-O-051, which requires all delegated schedules to be submitted by the
initiating Department to the BCC as a receive and file agenda item. The Pricing Schedule is for a thirty six (36)
month extension at current discounted rates. Countywide (DB)
2. Staff recommends
motion to receive and file: a fully executed Exercise of Renewal Option
No. 1 with the Government of The United States Virgin Islands for Software
License and Professional Services Agreement for the period of October 1, 2023 to
September 30, 2024. Summary: The Government of the U.S. Virgin Islands has a Software License and
Professional Services Agreement with Palm Beach County to host a maintain their
Business License Web Application. On
February 1, 2022, the Board of County Commissioners approved a new Agreement
for two (2) years effective October 1, 2021, with the option to extend for two
(2) successive one-year terms. Due to
the contract formation principles under U.S. Virgin Islands’ law, this
agreement was first executed by the County and now fully executed by U.S Virgin
Islands. In approving R2022-0072 the Board authorized the County Administrator
or designee to exercise the two successive one-year renewal options and execute
change orders associated with these services.
Countywide (DB)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends
motion to:
A)
approve Agreement for the installation, operation and
maintenance of the 9-1-1 Emergency Call Handling System with Palm Beach County Sheriff’s Office
(PBSO) for the installation and maintenance of a 9-1-1 emergency call handling
system at the PBSO’s 9-1-1 Public
Safety Answering Point (PSAP) for a five (5) year term commencing August 20,
2024, with three (3) one-year renewal options; and
B)
authorize the County Administrator or designee to approve and
execute non-material amendments, administrative documents and renewals
associated with this agreement, on behalf of the Board of County Commissioners
(BCC), after approval of legal sufficiency by the County Attorney’s Office, and
within budgeted allocations that do not substantially change the terms or
conditions thereof.
Summary: The PSD’s Division of 911 Program Services
provides the 9-1-1 Call Handling System and Equipment to the PSAPs and is
responsible for its maintenance. The PSAPs provide the call takers and
personnel to answer the 9-1-1 calls and dispatch the proper emergency response
to the incident. The agreement outlines the responsibilities of the County and
PBSO to ensure the efficient operation of the system and equipment compliance
with the Florida State E911 Plan. This
agreement is for services funded by non-ad valorem funding. Currently, there
are sixteen (16) PSAPs in Palm Beach County. These PSAPs are located in: Cities
of Atlantis, Boca Raton, Boynton Beach, Delray Beach, Palm Beach Gardens,
Riviera Beach and West Palm Beach; Towns of Lantana, Manalapan, Ocean Ridge,
Palm Beach; Village of Palm Springs, Florida Highway Patrol, Florida Atlantic
University, Palm Beach County Fire Rescue and PBSO. As part of the Agreement,
there is an Exhibit A, which includes a list of current call handling equipment
provided to PBSO’s PSAP, which may be modified from time to time, as agreed to
in writing by the parties’ Contract Monitors, for items such as technology
upgrades, equipment replacement, etc. Countywide
(SB)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
2. Staff recommends motion to receive and file: an extension to Memorandum of Agreement (MOA) with the City of Miami (Miami) (R2023-1482) for the Urban Area Security Initiative (UASI) GY 2022 agreement #R0588 extending the grant period through December 15, 2024 in order to complete emergency management equipment purchases and planning projects totaling $610,726. Summary: Miami offered an extension on the original MOA, which expired June 30, 2024, allowing additional time to spend the funds efficiently. The original MOA (CFDA # 97.067) provides a means of funding various domestic security activities within the County using Federal UASI funds through Miami as the UASI’s fiscal agent. Additional time is necessary due to supply chain delivery dates with equipment procurement and contract delays with approved training vendor. The incomplete projects included awards to complete planning, training and exercises, and purchase equipment. No County matching funds are required. Countywide (DB)
3. Staff
recommends motion to approve: One (1) At-Large Appointment to the Emergency Medical Services (EMS)
Advisory Council Hospital CEO seat, to complete the unexpired term of the
former council member who resigned April 30, 2024. The term will be from August 20, 2024 to
September 30, 2026.
Nominee Seat Designation Nominated
by
Sheri
Montgomery 20 Hospital
CEO Tenet Hospital
Administration
(Tenet
Hospital)
Summary: The EMS Council advises the Board of County
Commissioners (BCC) on matters relating to EMS; in addition to proposing and
discussing ideas and projects which might improve the quality of EMS in Palm
Beach County. Per Resolutions R2014-0100 and R2016-1824,
the BCC approved a representative make-up of the EMS Council to include twenty
(20) members. Thirteen (13) members are
representatives of the various components of the EMS system with specific
requirements and seven (7) members are Commission District Consumer
appointments. The EMS Council currently
has 17 seats filled, with a diversity count as follows: Caucasian 16 (94%) and
African American: 1 (6%). The gender ratio (male: female) is 14:3. Staff is
addressing the need to increase diversity within its boards and will continue
to encourage this in an effort to expand the Boards diversity. Countywide
(SB)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
4. Staff
recommends motion to:
A)
approve and ratify
the Mayor’s signature on the U.S. Department of Justice (DOJ), Office on
Violence Against Women (OVW) Fiscal Year 2024 Grants to Improve the Criminal
Justice Response (ICJR) Program continuation grant application in the amount
of $1,200,000 for an award period of
October 1, 2024 through September 30, 2027;
B) authorize the County Administrator or designee to sign future grant
applications and execute grant agreements and grant adjustment modifications
with the DOJ, OVW on behalf of the Board of County Commissioners (BCC), after
approval of legal sufficiency by the County Attorney's Office (CAO), and within
budgeted allocations, that do not substantially change the scope of work, terms
and conditions of the original grant agreement; and
C)
authorize the
County Administrator or designee to execute contracts and contract amendments
utilizing funding from the DOJ, OVW on behalf of the BCC, after approval of
legal sufficiency by the CAO, and within budgeted allocations, that do not
substantially change the scope of work, terms or conditions of the original
contracts.
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
4. Summary:
The purpose of this ICJR continuation grant is to elevate victim safety
and ensures offender accountability through the enhancement of our Coordinated
Community Response (CCR) to domestic violence, dating violence, sexual assault
and stalking in Palm Beach County. The
need is for a CCR that provides consistent response protocols, comprehensive
services and referrals for victims and accountability for offenders. Through
partnerships with Aid to Victims of Domestic Abuse, Inc. and the Criminal
Justice Commission (CJC), the outcomes of this project will include
comprehensive victim safety and support measures, improved options to address
offender accountability, multi-sector collaboration, training and capacity
building, enriched cultural sensitivity and diversity, and policy and systemic
changes. Approximately 40 percent of the
project activities will be dedicated to sexual assault response, and 60 percent
will address domestic violence, dating violence, and stalking. The grant
provides funds for contractual services with project partners, office supplies,
travel and training. Additionally, the continuation grant will fund an existing
grant coordinator position, and an existing victim advocate position, which are
both funded by the current ICJR grant. The grant coordinator and victim
advocate positions will be approved for the length of the grant funding, and
will be deleted from the Public Safety Department, Division of Victim Services
complement if the funding is discontinued. The County’s emergency signature
process was utilized for this grant application in order to meet the May 2,
2024 deadline for electronic submission.
No County matching funds are
required for this grant. Countywide (RS)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
5. Staff recommends
motion to approve: Memorandum of Understanding (MOU) with the
Palm Beach County Sheriff’s Office (PBSO) to establish procedures for referring
and serving justice involved adults for a five (5) year term beginning August
20, 2024 through August 19, 2029. Summary: This MOU establishes the general
conditions and joint processes that will enable the Palm Beach County (PBC)
Public Safety Department’s Adult Reentry Program and PBSO to effectively
collaborate as partners in regard to serving justice involved adults returning
from incarceration to the community from PBSO Detention Centers. The MOU
outlines the respective duties, responsibilities, policies, and procedures for
both PBSO and the County. It addresses key aspects such as referrals, access
procedures, provision of services, and participation in the Reentry Task Force.
The Reentry Program's services, administered by contracted community partners,
encompass targeted case management, certified peer support, support services,
and strategic collaborations with community entities. These services
collectively create a continuum of coordinated care across systems and
providers. This is the first MOU between PBC Adult Reentry Program and PBSO. Countywide
(RS)
BB. YOUTH SERVICES
1. Staff recommends
motion to receive and file: Behavioral Health Agreement and Contract/Agreement Addendum Concerning
Student Information (Agreement) with the School Board of Palm Beach County,
Florida (School District) to provide school based therapeutic services to
students and families attending schools in Palm Beach County for the period
July 1, 2024, through June 30, 2029. Summary: The Youth Services Department’s
Residential Treatment and Family Counseling Division – Youth and Family
Counseling program therapists will continue to receive referrals from the
School District and provide on-site and virtual individual, family and/or
psycho-educational group therapy services to students and their families. Targeted schools identified by the School
District and the County benefit from an assigned clinical staff member
providing trauma-informed services with the specific goal of reducing
suspensions and expulsions, increasing attendance, and promoting academic
achievement and mental health and wellness for students. Other schools may make
referrals for psycho-educational group services and family therapy. On June 5,
2001, R2001-0892 authorized the County
Administrator (or designee), to execute future standard Cooperative Agreements
with the School District on behalf of the Board of County Commissioners, after
approval of legal sufficiency by the County Attorney’s Office, and within
budgeted allocations. In accordance with
Countywide PPM CW-O-051, all delegated contracts, agreements and grants must be
submitted by the initiating Department as a receive and file agenda item. Countywide (HH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF
1. Staff recommends
motion to approve: a
Budget Transfer of $1,075,150 from the Law Enforcement Trust Fund (LETF) to the
Palm Beach County Sheriff’s Office (PBSO). Summary: Section 932.7055(5), Florida Statutes; provides that the seizing
agency shall use Forfeiture proceeds for school resource officer, crime
prevention, safe neighborhood, drug abuse education and prevention programs, or
for other law enforcement purposes, which include defraying the cost of
protracted or complex investigations, providing additional equipment or
expertise, purchasing automated external defibrillators, and providing matching
grant funds. Section 932.7055(5), Florida
Statutes, also requires that no less than 25% of the LETF’s previous year’s
revenues be used for the support or operation of drug treatment, drug abuse
education, drug prevention, crime prevention, safe neighborhood and school
resource officer programs of various non-profit organizations. The PBSO’s FY
2024 donation requirement is $279,292. The PBSO’s support of these programs
exemplifies its strong commitment to the prevention and reduction of crime
throughout the communities it serves and its desire to put money back into
these communities to support organizations that provide such services. The year-to-date transfer for all donations to
outside organizations after approval of this item is $2,302,650. The funds requested are to aid PBSO and
qualified organizations that meet the requirements set forth in Section 932.7055(5), Florida Statutes.
Use of LETF requires approval by the Board of County Commissioners (BCC), upon
request of the Sheriff. The current
State LETF balance is $3,709,037. Approval of this request will reduce the
State Law Enforcement Trust Fund balance to $2,633,887. The PBSO certifies that the use of these funds is in accordance
with Section 932.7055(5), Florida
Statutes. Below is a table indicating
the organizations the PBSO seeks to fund and the corresponding amount of
funding proposed per respective organization or agency. No new positions are needed and no additional
County funds are required. Countywide
(RS)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF
1. SUMMARY (cont’d.):
|
ORGANIZATION |
AMOUNT |
|
211 Palm Beach Treasure Coast, Inc. -
Capital |
$100,000 |
|
Alzheimer's Community Care, Inc. |
$10,000 |
|
Boys & Girls Clubs of Palm Beach
County, Inc. - Belle Glade |
$25,000 |
|
Boys & Girls Clubs of Palm Beach
County, Inc. - Wellington |
$7,500 |
|
Boys & Girls Clubs of Palm Beach County,
Inc. - WPB |
$10,000 |
|
Child Rescue Coalition, Inc. |
$15,000 |
|
Crime Stoppers of Palm Beach County, Inc. |
$40,000 |
|
Ferd & Gladys Alpert Jewish Family
Service of Palm Beach County, Inc. |
$25,000 |
|
Florida Alliance to End Human Trafficking,
Inc. |
$25,000 |
|
Girl Scouts of Southeast Florida, Inc. |
$50,000 |
|
Gulf Stream Council, Boy Scouts of America,
Inc. |
$25,000 |
|
HACER Ministry Corporation |
$25,000 |
|
Mental Health Association of Palm Beach
County, Inc. |
$10,000 |
|
Mothers Against Murderers Association, Inc. |
$25,000 |
|
NAMI Palm Beach County, Inc. |
$15,000 |
|
Operation 300, Inc. – Goldstar Families |
$300,000 |
|
PACE Centers for Girls, Inc. |
$20,000 |
|
Palm Beach County Board of County
Commissioners – Consumer Affairs |
$20,000 |
|
Palm Beach County Sheriff’s Foundation,
Inc. – Explorers Program |
$86,850 |
|
Palm Beach County Sheriff’s Foundation,
Inc. – School Supplies Program |
$35,000 |
|
People of Purpose, Inc. |
$10,000 |
|
Restoration Bridge International, Inc. |
$150,000 |
|
Sheree Davis Cunningham Black Women Lawyer’s
Association, Inc. |
$10,000 |
|
Sweet Dream Makers, Inc. |
$10,800 |
|
The Arc of Palm Beach County, Inc. |
$25,000 |
|
|
|
|
Total
Amount |
$1,075,150 |
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF
2. Staff recommends
motion to approve: a Budget Transfer of $425,000 from the Law
Enforcement Trust Fund (LETF) to the Palm Beach County Sheriff’s Office (PBSO).
Summary: Section 932.7055(5), Florida
Statutes; provides that the seizing agency shall use Forfeiture proceeds for
school resource officer, crime prevention, safe neighborhood, drug abuse
education and prevention programs, or for other law enforcement purposes, which
include defraying the cost of protracted or complex investigations, providing
additional equipment or expertise, purchasing automated external
defibrillators, and providing matching grant funds. The Special Operations
Division will use the requested funds to purchase Spot, a Boston Dynamics
quadruped robot with unmatched ability to traverse within challenging
environments to include; stairs, over/around objects, in collapsed
structures/unstable terrain, hazardous environments, barricaded suspect
incidents and to inspect suspicious packages reducing the risk to public safety
personnel in dangerous situations. Use
of LETF requires approval by the Board of County Commissioners (BCC), upon
request of the Sheriff. The current
State LETF balance is $2,633,887. Approval of this request will reduce the
State Law Enforcement Trust Fund balance to $2,208,887. The PBSO certifies that
the use of these funds is in accordance with Section 932.7055(5), Florida Statutes. No new positions are needed
and no additional County funds are required.
Countywide (RS)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF
3. Staff recommends
motion to:
A) receive
and file the first, second, third and fourth quarterly disbursements from the
Florida Department of Law Enforcement (FDLE); and
B) approve a Budget Amendment in the amount of $20,698
in the Sheriff’s Grant Fund.
Summary: The FDLE provides state
financial assistance to five locally-funded laboratories in the State of
Florida, including Palm Beach County.
The Palm Beach County Sheriff’s Office (PBSO) operates the Palm Beach
County Crime Laboratory. The grant award was accepted by the Board of County
Commissioners (BCC) on November 21, 2023 (R-2023-1728). Since the total award
is not known in advance, $300,000 was budgeted in the Sheriff’s Grant Fund. The
total final award amount is $320,697.30. Thus, a budget amendment is needed to
increase the grant award by $20,698. There is no match requirement associated with this
award. The Catalog of State Financial Assistance (CSFA)
number is 71.002 and the grant agreement number is Y7004. Countywide (RS)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF
4. Staff recommends
motion to:
A) receive
and file Contract
Modification Notice #9 and #10 with the U.S. Department of Homeland Security,
Transportation Security Administration (TSA), which extends the contract
agreement through April 30, 2024;
B) accept
Contract Modification Notice #11, which provides $84,166.67 in supplemental
funding; and
C) approve a Budget Amendment of $84,167
in the Sheriff’s Grants Fund.
Summary: The Board of
County Commissioners (BCC) accepted this contract award in the amount of
$126,249 on August 25, 2020 (R-2020-1179) to partially fund five Canine Teams
at the Palm Beach International Airport (PBIA) through TSA’s National
Explosives Detection Canine Team Program (NEDCTP) for the contract period July
1, 2020 through December 31, 2020. The BCC accepted contract modification #1 on
March 9, 2021, which provided $21,042 in additional funding and extended the
contract period through January 31, 2021 (R-2021-0377). The BCC accepted
contract modification #2 on April 6, 2021, which provided $21,042 in additional
funding and extended the contract period through February 28, 2021
(R-2021-0457). The BCC accepted contract modification #3 on May 18, 2021, which
provided $210,416 in additional funding and extended the contract period
through December 31, 2021 (R-2021-0720).
The BCC accepted contract modification #4 and #5 on March 22, 2022,
which provided $73,704 in additional funding and extended the contract period
through March 31, 2022 (R-2022-1179). The BCC accepted contract modification #6
on June 16, 2022, which provided $178,796 in additional funding and extended
the contract period through December 31, 2022 (R-2022-0616). The BCC accepted
contract modification #7 and #8 on May 16, 2023, which provided $252,500 in
supplemental funding and extended the contract period through December 31, 2023
(R-2023-0699). Contract Modification #9, #10, and #11 extends the contract
period through April 30, 2024 and provides supplemental funding in the amount
of $84,166.67, for a total contract award in the amount of $967,915.67. There is no match requirement associated
with this award. The contract number is 70T02020T9NNCP464. Countywide (RS)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF
5. Staff recommends
motion to receive and file: a Grant Adjustment Notice #1 from the Florida Department of Law
Enforcement (FDLE), to extend the State Assistance for Fentanyl Eradication
(SAFE) grant agreement through June 30,
2025. Summary: On
January 25, 2024, the Palm Beach County Sheriff’s Office was awarded a FY23-24 State Assistance for Fentanyl
Eradication (SAFE) in Florida Program grant from the Florida Department of Law
Enforcement, to conduct joint operations, investigations and other activities
as authorized through FDLE’s SAFE Program.
The original period of performance was from July 1, 2023 through June
30, 2024. This grant adjustment notice will extend the period of performance
through June 30, 2025. There is no match requirement associated with this award. The Catalog of State Financial Assistance (CSFA)
number is 71.122 and the agreement number is 2023-SAFE-SF-046. Countywide
(RS)
6. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s
Office, a Letter of Agreement and Contract between the Palm Beach County
Sheriff’s Office and the University of North Florida Training and Services
Institute, Inc., d/b/a Institute of Police Technology and Management (“IPTM”),
for the Palm Beach County Sheriff’s Office’s High Visibility Enforcement
Project in the amount of $113,377.19 for the period of July 18, 2024 through
May 9, 2025; and
(B) approve
a Budget Amendment of $113,378 in the Sheriff’s Grants Fund.
Summary: On July 18, 2024,
the University of North Florida
Training and Services Institute, Inc., d/b/a Institute of Police Technology and
Management (“IPTM”), awarded a High
Visibility Enforcement (HVE) grant to the Palm Beach County Sheriff’s Office
(PBSO) in the amount of $113,377.19 to support the Florida Department of
Transportation’s Bicycle Pedestrian Focused Initiative. These funds will be used to pay
for overtime costs associated with the HVE project. There is no match
requirement associated with this award. The Catalog of Federal Domestic Assistance (CFDA) number is 20.205, the
project number is 433144-1-8404, and the FDOT Contract number is G2X22.
Countywide (RS)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
DD. TOURIST COUNCIL DEVELOPMENT
1. Staff recommends motion to approve: Second Amendment (Amendment) to the Agreement (R2022-1024) with the
Discover Palm Beach County, Inc. (DISCOVER), for the provision of services
under
the County’s Tourist
Development Plan for a total amount of $35,391,922 during
the period of October 1, 2024 through September 30, 2025.
Summary: The Amendment updates for Fiscal Year
2025, Exhibit “A” – Annual Budget
(for an amount not to exceed $27,528,655 in contractual services, $327,045 in County Direct, $575,000 in Special Event Marketing Boca Bowl/PGA Tour, and $6,961,222 in reserves, for a total of $35,391,922), Exhibit “E” –
Procurement Policy, Exhibit “H” – Performance Measures, Exhibit “K” – Organizational Chart,
Exhibit “L” – Insurance, and Exhibit “M” – Diversity Schedule. The
Amendment has been approved by the Tourist Development Council Board. Countywide (YBH)
2. Staff recommends
motion to approve: Second Amendment
(Amendment) to the Agreement (R2022-1017) with the Cultural Council of Palm
Beach County, Inc., (Cultural Council) for the provision of services under the
County’s Tourist Development Plan for a total amount of $18,517,372 during the period of October 1,
2024 through September 30, 2025. Summary: The Amendment updates for Fiscal Year
2025, Exhibit “A” – Annual Budget (for an
amount not to exceed $4,853,590 in contractual services, $7,150,757 indirect
costs (CAT B Grants and CII Grants), and $442,106 in County Direct and
$6,070,919 in reserves, for a total of $18,517,372), Exhibit “E” -
Performance Measures, Exhibit “H” – Organizational Chart, Exhibit “J” –
Insurance, Exhibit “L” – Procurement Policy, Exhibit “M” – Overhead, and
Exhibit “N” – Diversity Schedule. The
Amendment has been approved by the Tourist Development Council Board. Countywide
(YBH)
3. Staff recommends
motion to approve: Second Amendment
(Amendment) to the Agreement (R2022-1019) with the Palm Beach County Sports
Commission, Inc. (Sports Commission) for the provision of services under the
County’s Tourist Development Plan for a total amount of $8,979,032 during the period of October 1,
2024 through September 30, 2025. Summary: The Amendment updates for Fiscal Year
2025, Exhibit “A” – Annual Budget (for an
amount not to exceed $2,951,324 in contractual services, $1,326,429 in Sports
Grants, $304,572 in County Direct, $750,000 in Special Event Funding, and
$3,646,707 in reserves, for a total of $8,979,032), Exhibit “E” –
Performance Measures, Exhibit “H” – Organizational Chart, Exhibit “L” –
Procurement Policy, Exhibit “M” – Insurance, and Exhibit “N” – Diversity
Schedule. The Amendment has been
approved by the Tourist Development Council Board. Countywide (YBH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
DD. TOURIST COUNCIL DEVELOPMENT
4. Staff recommends
motion to approve: Second Amendment (Amendment) to the Agreement
(R2022-1018) with the Palm Beach County Film & Television Commission Inc.
(Film Commission) for the provision of services under the County’s Tourist
Development Plan for a total amount of $4,491,987 during the period of October 1, 2024 through September 30,
2025. Summary:
The Amendment updates for Fiscal Year 2025, Exhibit “A” – Annual Budget (for an amount not to exceed $2,366,087 in
contractual services, $177,936 in County Direct, and $1,947,964 in reserves,
for a total of $4,491,987), Exhibit “E” – Insurance, Exhibit “F” –
Performance Measures, Exhibit “J” – Organizational Chart, Exhibit “M” –
Procurement Policy, and Exhibit “N” – Diversity Schedule. The Amendment has
been approved by the Tourist Development Council Board. Countywide (YBH)
5. Staff recommends
motion to receive and file:
A) Trademark/Service
Mark Application for the Mark: FLORIDA’S MOST STYLISH VACATION DESTINATION,
serial number ‘98597426”; and
B) Trademark/Service Mark Application for the Mark: THE
PALM BEACHES COLLECTION, serial number ‘98597410”.
Summary:
In accordance with Resolution R2009-1442 authorizing
the County Administrator or his/her designee to execute the Trademark/Service Mark Applications and
any future Trade or Service Mark documents required by the U.S. Patent and
Trademark Office to establish or maintain the use of trade or service marks for
the County’s Tourism Promotion Program, the County Administrator executed both
applications on June 6, 2024. These applications have been filed with the U.S.
Patent and Trademark Office in order to establish and preserve the marks:
“FLORIDA’S MOST STYLISH VACATION DESTINATION”
and “THE
PALM BEACHES COLLECTION” for exclusive use by the County’s Tourism
Promotion Program and carry
an application fee of $350 each. Countywide (YBH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
DD. TOURIST COUNCIL DEVELOPMENT
6. Staff recommends
motion to receive and file: a fully executed Palm
Beach County FY2024, Category “G” Grant Agreement managed by the Palm Beach
County Sports Commission, Inc. (Sports Commission), on behalf of the Palm Beach
County Tourist Development Council (TDC) with ProspectSelect Baseball, Inc.,
for the promotion of the Prospect Select Summer Series, held from June 7 – July 15, 2024, for the term February 7, 2024
– October 15, 2024, in the amount of $73,000.
Summary: In accordance with County PPM CW-O-051, all
delegated contracts/agreements/grants must be submitted by the initiating
Department as a Receive and File agenda item.
On June 7, 1994, the Board of County Commissioners (BCC) adopted
Resolution R94-702, as amended, authorizing the County Administrator and/or the
Executive Director of the TDC to enter into grant agreements with Category G
(Sports) grantees after they have been approved by the TDC. Room nights
generated for ProspectSelect Baseball, Inc./Prospect Select Summer Series are estimated to be
8,880. District 1 (YBH)
7. Staff recommends
motion to receive and file: two (2) fully
executed Palm Beach County FY2024, Category “G” Grant Agreements managed by the Palm Beach County Sports Commission, Inc.
(Sports Commission), on behalf of the Palm Beach County Tourist Development
Council (TDC) with:
A)
South Florida Collegiate Baseball League, Inc., for the promotion of the South Florida Collegiate
Baseball League, held June 1 – July 28, 2024, for the term February 1, 2024 –
October 28, 2024. This grantee was
approved by the TDC on November 9, 2023, in the amount of $25,000; and
B)
Perfect Game USA, Inc., for the promotion of the Perfect Game
Summer Series, held June 17 – July 29, 2024, for the term February
17, 2024 – October 29, 2024. This
grantee was approved by the TDC on March 14, 2024, in the amount of $115,000.
Summary:
In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating department as a
receive and file agenda item. On June 7,
1994, the Board of County Commissioners (BCC) adopted Resolution R94-702, as
amended, authorizing the County Administrator and/or the Executive Director of
the TDC to enter into grant agreements with Category G (Sports) grantees after
they have been approved by the TDC. Room nights generated for South Florida
Collegiate Baseball League, Inc./
South Florida Collegiate Baseball League, are estimated to be 2,500, and room nights generated for Perfect Game
USA, Inc./ Perfect Game Summer
Series are estimated to be 9,875. Countywide/Districts 5 & 7
(YBH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
EE. CAREERSOURCE
1. Staff recommends
motion to approve: two
(2) appointments to the CareerSource Palm Beach County, Inc. Board of Directors
(Board) for the seat and term indicated below.
|
Appointment |
Seat No. |
Term |
Area of Representation |
Nominated By |
|
Carla
Leaty |
14 |
08/20/24-08/19/30 |
GRVRD
– Government Representative – Vocational Rehabilitation |
Division
of Vocational Rehabilitation of the Florida Department of Education |
|
Vivian
Demille |
8 |
08/20/24-08/19/30 |
BU-Business
Consortium City of Delray Beach Appointment And Representing Private Sector
Businesses, Henderson Behavioral Health |
Henderson
Behavioral Health |
Summary: The Board’s mission is to develop a more efficient system to prepare Floridians
for high skill and high wage jobs, and to oversee Welfare Reform,
School-to-Work, and Adult/Literacy educational training. On October 5, 2021, the Board of County Commissioners (BCC)
approved the Interlocal
Agreement Palm Beach Workforce Development Consortium R2021-1457, which
replaced prior agreements. The
Agreement states the BCC will appoint private sector board members to assure a
minimum 51% private sector majority. The federal Workforce Innovation and
Opportunity Act requests that an emphasis be placed on Chief Executive Officers
or highest level of management positions for both community and business sector
appointments. Carla Leaty is the Supervisor at the Division of Vocational
Rehabilitation. Vivian Demille is the Chief Operating Officer at Henderson
Behavioral Health. The Board is comprised of a minimum of 19 members with representation
established as noted in Attachment 4. The Board has a maximum of 33
seats, 20 currently filled and a diversity count of Caucasian: 16 (80%), African-American: 2 (10%) and
Hispanic: 2 (10%). The gender ratio (female:male) is: 7:13. (Ms. Leaty is a
Caucasian female and Ms. Demille is a Hispanic female). Staff is addressing the need to increase
diversity within our boards and will continue to encourage this to expand this
Board’s diversity. Countywide (HH)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
FF. OFFICE OF RESILIENCE
1. Staff recommends
motion to:
A) receive and file the US Environmental Protection Agency (EPA)
Environmental Justice Government-to-Government Program Grant Agreement No.
03D03924-0 (Agreement), awarded to the Palm Beach County (PBC) Office of
Resilience (OOR) for an amount not to exceed $1,000,000, providing for the
planting of trees in six (6) County parks and tree giveaways (~2,000 trees) to
residents in the Glades community (“Project”) beginning March 1, 2024 and
ending February 28, 2027; and
B) approve a Budget Amendment of $1,000,000 in the General Fund to recognize the
revenue award from the US EPA.
Summary: The PBC OOR is partnering with the PBC Parks
and Recreation Department (PRD) on this Project to expand tree canopy in the
Glades region. The Agreement reimburses the County up to $1,000,000 to improve
air quality and reduce heat islands in Western Palm Beach County through tree
plantings in County parks and tree giveaways in the Cities of South Bay, Belle
Glade, and Pahokee. This project will help the PBC PRD execute its regreening
strategy by funding its tree-planting plans in six (6) County parks, including
Canal Point Recreation Area, Duncan Padgett Park, John Stretch Park, Glades
Pioneer Park, Triangle Park, and Paul Rardin Park. Staff is contracting with
Community Greening Corp, a local urban forestry 501(c)(3) non-profit, to manage
the Project. On April 4, 2023, the Board of County Commissioners (BCC)
delegated signing authority for this grant to the County Administrator, or
designee, to execute the forthcoming grant agreement and all future time
extensions, task assignments, certification, and other forms associated with
the forthcoming grant agreement and any necessary minor amendments that do not
change the scope of work, or conditions of the forthcoming grant agreement by
more than 20% of the agreement, if funding is awarded. The County’s
authorization and submission of the Grant Application established and accounted
for its authority to enter into this Grant Agreement upon acceptance by the
EPA, therefore a separate signature by the County in the Agreement was not
required. The Catalog of Federal Domestic Assistance (CFDA) number is 66.312,
and the Agreement number is 03D03924-0. No
match is required for this grant. There is no net cost to the County. District
6 (RM)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
FF. OFFICE OF RESILIENCE
2. Staff recommends
motion to:
A) receive and file the Florida Department of Environmental
Protection (FDEP) Resilient Florida Program Grant Agreement No. 24PLN05
(Agreement), awarded to the Palm Beach County (PBC) Office of Resilience (OOR)
for an amount not to exceed $1,086,000, providing for the creation of a
Flooding and Sea Level Rise Vulnerability Assessment (Project) beginning July
1, 2023 and ending June 30, 2026; and
B) approve a Budget Amendment of $1,086,000 in the General Fund to
recognize the revenue award from FDEP.
SUMMARY: The PBC OOR has been awarded a grant from
the FDEP Resilient Florida Program. The
Agreement reimburses the County up to $1,086,000 to conduct flooding and sea
level rise vulnerability assessments in partnership with six (6) Palm Beach
County municipalities with limited staff capacity to conduct their own. The
municipalities included are Town of Cloud Lake, Town of Glen Ridge, Village of
Golf, Town of Haverhill, Town of Hypoluxo, and Village of Palm Springs. The
Project will result in Section 380.093 Florida Statutes compliant vulnerability
assessments for each municipality and make them eligible for Resilient Florida
implementation funding. On October 17, 2023, the Board of County Commissioners
(BCC) delegated signing authority for this grant to the County Administrator,
or designee, to sign additional forms, certifications, contracts/agreements and
amendments thereto and any other necessary documents related to the FDEP
Resilient Florida Program grant that do not substantially change the scope of
work, terms, or conditions of the application. The Risk Management Department and County Attorney’s Office have
reviewed the indemnification requirements for this agreement and advised staff
accordingly. Given that liability is limited to the County’s non-compliance or
performance of this agreement and the statutory caps of Section 768.28, Florida
Statutes, staff recommends Board approval. The Catalog of State
Financial Assistance (CSFA) number is 37.098, and the Agreement number is
24PLN05. No match is required for this grant. There is no net cost to the
County. Districts 2, 3, 4, & 7 (RM)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
FF. OFFICE OF RESILIENCE
3. Staff recommends
motion to receive and file: Amendment Two (Amendment) to the Grant
Agreement (No. 22PLN73) (Agreement) with the Florida Department of
Environmental Protection (FDEP) Resilient Florida Program, which replaces and
updates minor terms of the Agreement. SUMMARY: FDEP awarded Palm Beach County
up to $500,000 to identify and address flooding and sea level rise risks on
critical and regionally significant assets owned or maintained by the County
and create a Flooding and Sea Level Rise Vulnerability Assessment (Project).
The Project is comprised of two (2) grant funding sources: this grant from FDEP
and another $800,000 grant from the Florida Department of Commerce (MT026). The
grant funds are reimbursable and there is no cost share required by the County.
On January 24, 2023, the Board of County Commissioners (BCC) approved the
Project Agreement. The contract performance period is from July 1, 2021 to
December 31, 2024. FDEP has requested a series of amendments to update contract
terms. The document packet for Amendment One was submitted to the BCC as an
agenda item for July 2, 2024. Agreement
Amendment Two deletes and replaces the following Attachments: 1, Standard Terms
and Conditions Applicable to All Grants Agreements; 2, Special Terms and
Conditions; 3, Grant Work Plan; and 6, Program-Specific Requirements. The
Amendment also deletes and replaces Exhibit H, Contractual Services
Certification. The Amendment changes are minor and procedural-focused without
affecting the cost or the schedule of the project. On January 24, 2023, the BCC
authorized the County Administrator, or designee, to sign all future time
extensions, task assignments, certifications, and other forms associated with
the agreement, as well as any necessary minor amendments that do not
substantially change the scope of work, terms, or conditions of the contract.
The Catalog of State Financial Assistance (CSFA) number is 37.098, and the
Agreement number is 22PLN73. Countywide (RM)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
FF. OFFICE OF RESILIENCE
4. Staff recommends
motion to delegate authority to:
A) the County Administrator or designee to
pursue funding from the Florida Department of Environmental Protection Agency
(FDEP) Resilient Florida Grant Program (RF) for a grant not to exceed
$1,000,000, estimated to begin on July 1, 2024 and ending after three (3) years
in June 2027;
B)
the County Administrator or
designee to sign all grant application forms and supporting documents and
complete all registration requirements in pursuit of the aforementioned
funding; and
C) the
County Administrator or designee to execute the forthcoming grant agreement and
all future time extensions, task assignments, certifications, and other forms
associated with the forthcoming grant agreement and any necessary minor
amendments that does not change the scope of work, or conditions of the
forthcoming grant agreement by more than 20% of the agreement, if funding is
awarded.
Summary: The Office of Resilience (OOR) and
Department of Environmental Resources Management (ERM) are seeking funding to
collaborate with coastal Palm Beach County (PBC) municipalities on a planning
project to: (1) determine the shoreline protection needs of the coastal
communities (PBC); and (2) to create a model shoreline protection ordinance to
unite sea level rise and flood adaptation goals and implementation efforts
across the County’s coastal communities. The grant funding will be used to hire
a consultant to take inventory of existing and potential shoreline protection
improvements, create shoreline protection green infrastructure design
guidelines, develop a shoreline protection policy and implementation plan, lead
outreach with efforts to incorporate stakeholder feedback throughout the
project, and identify implementation funding opportunities. The proposed
project will streamline the planning process and create a unified approach to
shoreline protection implementation in PBC. No match is required for this grant. Districts 1,4,5,6, & 7
(RM)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
GG. OFFICE OF EQUAL BUSINESS OPPORTUNITY
1. Staff recommends
motion to receive and file: the FY 2024 Quarter 3 Small/Minority/Women Business Enterprise
(S/M/WBE) participation report. SUMMARY:
The Office of Equal Business Opportunity (OEBO) is tasked with providing
a written report on the progress of the program elements used to increase Small,
Minority, Women Business Enterprises (S/M/WBEs). The Equal Business Opportunity (EBO) S/M/WBE
Program is making progress and has positively impacted small businesses in the
County; however, continued support of the M/WBE program remains necessary to
achieve parity. Countywide (RS)
HH. WATER RESOURCES
1. Staff recommends
motion to:
A)
approve Interlocal
Agreement (ILA) between Palm Beach County (PBC) and the South Florida Water
Management District (SFWMD) for PBC providing the previously approved
$2,000,000 local funding of the Corbett Levee upgrade; and
B)
authorize the County
Administrator, or designee, to sign all future time extensions, task
assignments, certifications, and other forms associated with the ILA, or any
necessary minor amendments that do not substantially change the scope of work
or terms and conditions of the ILA if the ILA is approved.
Summary: At the request of the SFWMD, PBC submitted a Resilient Florida grant
application to Florida Department of Environmental Protection (FDEP) for
co-funding of the Corbett Levee Upgrade Project and was selected as a potential
grant recipient. After review of cost
share and duties of the SFWMD and PBC, FDEP determined that it would award the
grant directly to the SFWMD. With this
change, PBC is no longer responsible for the grant reporting requirement,
reimbursement request, and record keeping. PBC’s involvement is reduced to
providing $2,000,000 of co-funding. The
grant is for the construction of approximately 3 miles of levee along the north
side of ITID’s M-0 Canal. The Grant
provides up to $7,705,000 of State funding.
This funding with PBC co-funding provides total funding of up to
$9,705,000. The SFWMD grant was executed
on April 25, 2024 with a completion date of no later than June 30, 2026. The
SFWMD has already procured ENCO LLC as the lowest responsive and responsible
bidder with a bid of about $8,976,000 with a notice to proceed on May 20,
2024. The current schedule has
substantial completion by October 12, 2025.
The County is providing a maximum
of $2,000,000 of ARPA Response Replacement funds which do not require a local
match. District 6 (MJ)
AUGUST 20, 2024
3. CONSENT
AGENDA APPROVAL
II. OFFICE OF EQUAL OPPORTUNITY
1. Staff recommends
motion to:
A) ratify the Mayor’s signature on Cooperative Agreement Amendment No.
FF204K234045 with the U.S. Department of Housing and Urban Development (HUD)
totaling $19,600, for training funds. This Amendment extends the performance
period from September 30, 2023 to September 30, 2024; and
B) approve a downward Budget Amendment for FY 2024 in
the General Fund (Fund 0001) in the amount of $10,940 to adjust the budget,
established in the amount of $22,440, to match the remaining award amount, in
the amount of $11,500.
SUMMARY: HUD, Office
of Fair Housing and Equal Opportunity, previously awarded the Office of Equal
Opportunity (OEO) a total of $19,600 for training funds for the period of
October 1, 2022 through September 30, 2023. During the FY 2023, training funds
in the amount of $8,100 were earned. This Cooperative Agreement Amendment No.
FF204K234045 extends the performance period to September 30, 2024. Board
ratification of the Mayor’s signature will ensure the receipt of revenue under
the Agreement. HUD required approval to meet HUD’s fiscal year end funding
deadlines, Board of County Commissioners (BCC) approval was required by July 5,
2024 and there was insufficient time to meet the submission deadline under the
regular agenda process, these funds must be obligated immediately. Therefore,
urgent approval was needed so that we could meet HUD’s deadline. Countywide
(DO)
* * * * * * * * * * * *
AUGUST 20, 2024
4. SPECIAL PRESENTATIONS – 9:30 A.M.
A) Proclamation
declaring September 2024 as National Hunger Action Month. (District 1)
B) Proclamation declaring August 20, 2024 as the 85th
Anniversary of the Florida Highway Patrol. (District 5)
C) Proclamation declaring August 2024 as Palm Beach County LIHEAP Action
Month. (District 2)
D) Proclamation
declaring August 2024 as Florida Water Professional Month. (District 5)
E) Certificate
of Congratulations to FAU’s Girls Softball Team. (District 4)
F) Proclamation
declaring September 2024 as National Voter Registration Month. (District 5)
G) Proclamation
declaring September 7, 2024 as Hoot & Holler FAU Tailgating Day. (District
4)
H) Proclamation
declaring August 20, 2024 as the 60th Anniversary of the War on
Poverty. (District 3)
* * * * * * * * * * * *
AUGUST 20, 2024
5. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. PALM TRAN
1. Staff recommends
motion to approve: the
establishment of fares for the Palm Tran Port Saint Lucie Express (PSL
Express). Summary: The Port
Saint Lucie Express (PSL) Express will travel north and south via I-95,
providing two (2) morning and two (2) evening trips between Gatlin Park in St.
Lucie County and the Intermodal Transfer Center in West Palm Beach utilizing
coach-style buses to transport riders. Staff is proposing a fare of $3.00 for
each one-way trip. There will be no reduced fare or fare-capping for this
service. Transfers to Palm Tran’s Fixed Route service will be the regular fare
for fixed route. Payment Options include the Paradise Pass account and open
payment with Genfare online validators.
There will be no cash accepted or given by Palm Tran bus operators. Countywide
(MM)
* * * * * * * * * * * *
AUGUST 20, 2024
A. ADMINISTRATION
1. Staff recommends
motion to receive and file: a presentation from Vanderbilt University
(VU) entitled Vanderbilt in Palm Beach
County and an economic impact study (prepared by TXP, Inc. for VU) entitled
The Potential Economic Impact of
Vanderbilt University in West Palm Beach. Summary: On July 17,
2024, the Board of County Commissioners (BCC) directed staff to meet with VU
representatives and to coordinate a presentation by VU representatives to be
given during the August 20, 2024 BCC regular meeting. Staff met with VU
representatives on July 24, 2024 and coordinated the presentation as
directed. Countywide (DC)
2. Staff recommends
motion to adopt: a
Resolution of the Board of County Commissioners (BCC) of Palm Beach County,
Florida approving the CareerSource Palm Beach County (CSPBC) Fiscal Year
2024-2025 Budget in the amount of $12,699,674 for its programs under Public Law
113-128, enacted by Congress effective July 1, 2015 which Act is known as the
Workforce Innovation and Opportunity
Act (WIOA) of 2014. Summary: On December
16, 2014, the BCC approved a contract to administer grant funds (R2014-1894) with
CSPBC which services include the design, coordination, and implementation of
the local workforce development system for Palm Beach County. CSPBC receives
Federal funding through the State Department of Commerce, formerly the
Department of Economic Opportunity.
Funds are received by the Department of Commerce from the US Department
of Labor, US Department of Health & Human Services, and the US Department
of Agriculture. These are formula funds which are based on the Federal budget
and the local population statistics. The
Fiscal Year 2024-2025 Budget, in the amount of $12,699,674, includes the
following revenue sources: $9,698,874 from the US Department of Labor;
$2,650,800 from the US Department of Health and Human Services for Temporary
Assistance for Needy Families; and $350,000 from the US Department of
Agriculture for the Supplemental Nutrition Assistance Program. Countywide
(HH)
B. CLERK
& COMPTROLLER
1. Staff recommends
motion to approve: a Budget Transfer of $60,000 from General Fund Contingency Reserves to
supplement the 2024 Value Adjustment Board (VAB) Budget. Summary: The 2023 VAB Season has
been influenced by an increase in filings and hearings resulting in a budgetary
impact. The Palm Beach County VAB requires $60,000 to supplement its current
budget to meet operating cost projections for the remainder of the fiscal year.
Countywide (DB)
AUGUST 20, 2024
6. REGULAR
AGENDA
C. AIRPORTS
1. Staff recommends
motion to approve: Amendment No. 1
(Amendment) to the Contract (Contract) (R-2023-0701) with Ranger Construction
Industries, Inc. (Ranger), for the Central Airfield Improvements Project
(Project) at the Palm Beach International Airport (PBI), providing for the
award of Bid Alternate No. 1 in the amount of $20,287,673.80 and increasing the
project duration by 481 calendar days. Summary: The
Project was advertised as a base bid and two (2) additive bid alternates,
utilizing the County’s competitive bid process.
On March 16, 2023, three (3) bids were received for the Project. Ranger, a Palm Beach County, Florida company,
was identified as the lowest responsible, responsive bidder. The Contract was approved on May 16, 2023,
which provided for the award the Base Bid and Bid Alternate No. 2 for a total
contract amount of $20,228,016.90 and a project duration of 516 calendar days
(R-2023-0701). Change Orders No. 1 - 3 increased the total contract amount by
$329,883.38, extended the project duration by 75 calendar days, and provided
for additional grading for compliance with FAA standards, resolution of
conflicts with an electrical duct bank, and a credit to the County for a
temporary construction trailer that was no longer required. A detailed contract history is
included in Attachment No. 1. This Amendment provides
for the award of Bid Alternate No. 1, which will increase the contract amount
by $20,287,673.80 and extend the project duration by 481 calendar days for a
total contract amount of $40,845,574.08 and a total project duration of 1,072
calendar days. Due to insufficient funding at the time of award, the Contract
did not include Bid Alternate No. 1. As
a result of the award of additional grant funding from the FAA as referenced in
Item 3F8 on this agenda, funding is now available to complete Bid Alternate No.
1. The Invitation to Bid (ITB No. PB-23-3) provided that bid alternates would
be considered on-going offers at the prices stated in the bid response to allow
alternates to be awarded at a later date. The Department of Airports recommends
the award of Bid Alternate No. 1 to Ranger to ensure the timely completion of
the Project by eliminating the need to re-bid the Project and to avoid
increased construction costs associated with price escalation. The Contract
currently provides for the rehabilitation of Taxiway B, rehabilitation of
Runway 14-32 shoulder pavement north of Taxiway C, electrical and grading
within the Runway 14-32 safety area, and removal of non-standard markings on
Taxiway L to comply with current FAA standards.
Approval of this Amendment provides for completion of the reconstruction of Taxiway F and Taxiway H, and the remainder of the
rehabilitation of the Runway 14-32 shoulder pavement south of Taxiway C. A
Disadvantaged Business Enterprise (DBE) goal of 22% was established for the
Project. The DBE participation for this Amendment is 22%. The total DBE
participation to date, including this Amendment, is 22%. This item is contingent
on the approval of Item 3F8 on this agenda. Countywide (AH)
AUGUST 20, 2024
6. REGULAR
AGENDA
C. AIRPORTS
2. Staff recommends
motion to approve: Amendment No. 3
(Amendment) to the Contract with HDR Engineering, Inc. (HDR), in the amount of
$2,510,779.75 for Consulting/Professional Services (Consulting Agreement) for
the continued performance of professional services related to the Central
Airfield Improvements Project (Project) at Palm Beach International Airport
(PBI). Summary: The Consulting Agreement with HDR for
professional airfield design and engineering services was approved on April 4,
2017 (R2017-0409) in the amount of $1,229,026.38. Consultant Services
Authorizations No. 1 through No. 4 and No. 7 in the amount of $304,925.57 were
approved pursuant to the delegated authority provided in PPM CW-F-050 and
provided for design, pre-construction and construction phase services for the
Project. Amendment No. 1 (R2023-0977) and
Amendment No. 2 (R2024-0234) in the amount of $2,460,963.79 provided for
additional design, pre-construction and construction phase services for the
Project. A detailed contract history is included in Attachment 1. Ranger Construction Industries, Inc. (Ranger),
was awarded a Contract for the construction of the Project (Contract) on May
16, 2023 (R2023-0701). Due to insufficient funding at the time of award,
the Contract did not include Bid Alternate No. 1. As a result of the award of additional grant
funding from the FAA as referenced in Item 3F-8 on this agenda, funding is now
available to complete Bid Alternate No. 1.
Item 6A-1 provides for the award of Bid Alternate No. 1 to finish the remainder of the work needed to complete
Project. Approval of this
Amendment in the amount of $2,510,779.75 will provide additional construction
phase consulting services for Bid Alternate No.1 and increase the total
contract amount to $6,505,695.49. HDR is headquartered in Omaha, Nebraska;
however, the work will be completed from its West Palm Beach office. A DBE goal of 16% was established for the
Consulting Agreement. HDR committed to
26% DBE participation for the Consulting Agreement. The DBE participation for
this Amendment is 57%. The total DBE participation to date, including this
Amendment, is 43%. Pursuant to changes
to Chapter 332, Florida Statutes, effective July 1, 2023, a governing body of a
medium hub commercial service airport may not approve purchases of contractual
services in excess of $1,000,000 on a consent agenda. This Amendment exceeds the threshold amount
and must be approved on the regular agenda. This item is contingent on the
approval of Items 3F-8 and 6C-1on this agenda. Countywide (AH)
AUGUST 20, 2024
6. REGULAR
AGENDA
D. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff requests
Board direction: Regarding the potential disposition of the
County-owned property located at 429 Park Place, West Palm Beach. Summary:
Since the 1930s, the County has owned and operated a facility located at
429 Park Place, West Palm Beach (Property) for a variety of County light
industrial functions including Road & Bridge warehouse, Purchasing
warehouse, Facilities Management operations, and records storage of various
County departments and constitutional offices.
Currently, the 0.83 acre parcel holds an approximately 11,500 sq.ft.
building being used as records warehouse by the Palm Beach County Clerk of the
Circuit Court & Comptroller (Clerk).
Because of its proximity to the County’s Downtown West Palm Beach
facilities, the Property serves as an easily accessible operations support
base. The Property is currently serving
its intended purpose and there are no approved plans for its replacement and/or
disposition. Other than routine
maintenance, no dedicated funds are allocated towards the replacement and/or
renovation of the Property. In the past
years, the area surrounding the Property has seen a gradual transformation
which has triggered numerous inquiries to staff as to the possibility of
selling or swapping the Property. On
March 12, 2024, staff brought an agenda item for consideration by the Board of
County Commissioners (BCC) and requested direction on how to proceed as to the
potential disposition of the Property. The BCC directed staff to explore the
possibility of a disposition (e.g., swap, sale) subject to: 1) conducting
community outreach efforts to gather input; 2) the resulting transaction being,
at a minimum, a net zero-dollar deal for the County (i.e., no cost to be borne
by the taxpayers); and 3) an expressed preference for housing uses on the
Property if the same were to be redeveloped.
Following BCC direction, staff notified the community via regular mail
of the initiative underway (Attachment 2) and convened a community meeting
which was held on April 27, 2024. A
summary of public comments received during the community meeting is included as
Attachment 4 to this agenda item. Staff
also received electronic correspondence from interested neighbors, which is
included as Attachment 5 to this agenda item.
In general, input received points towards the need for additional
parking in the area, a preference for the Property to be reincorporated into
the community for use by the neighbors, and concerns as to potential
redevelopment in light of historic relevance of the district where the Property
sits. In addressing staff’s inquiries,
representatives from the City of West Palm Beach (City) advised that the
underlying zoning is General Commercial (GC) adjacent to Single Family 14
(SF14). Therefore, the provisions of the
Live Local Act would not apply to a redevelopment effort due to the adjacency
to a single family neighborhood.
AUGUST 20, 2024
6. REGULAR
AGENDA
D. FACILITIES DEVELOPMENT
& OPERATIONS
1. SUMMARY
(cont’d.): The City is working on regulatory changes that, if approved later this
year, could potentially allow for up to thirty-two (32) units per acre in a
scenario where workforce/affordable housing is included as long as other
regulatory requirements (e.g., setbacks, parking, traffic analysis) are
met. Parking accommodations for such
theoretical redevelopment scenario would remain a key consideration. Given the
community input received, the reduced potential for residential redevelopment,
staff’s existing workload with other priority projects as determined by the
BCC, escalating property value, and the continued need for the Property to
support County operations, staff recommends against disposition at this time.
PREM District 2 (HJF)
2. Staff requests
Board direction:
Regarding a potential rent abatement for the Historical Society of Palm Beach
County (Society) for the period of November 1, 2023 through October 31,
2028. Summary: The Society has occupied a portion of the 1916
Courthouse for the operation of the Palm Beach County History Museum and its
administrative offices since 2008. The
original Agreement (R2004-0257) with the Society was approved by the Board of
County Commissioners (BCC) on February 3, 2004 and has been restated and
amended numerous times. Currently, the Society occupies 8,695 SF at the 1916
Courthouse for the museum and administrative offices. On February 4, 2014 (R2014-0138),
the BCC approved full abatement of the rent until October 31, 2018 subject to
an annual review of Society’s plans for expenditure of the rental savings. On
October 18, 2018 (R2018-1566), the BCC, extended the abatement of rent for five
(5) years from November 1, 2018 through October 31, 2023, subject to an annual
review of Society’s programs and expenditures.
Under the Agreement, the Society is currently required to pay $46,600.10
in annual rent. On October 17, 2023, the Society requested an extension of the
rent abatement. Staff requires direction whether to proceed with the extension
of rent abatement for the Society. Property and Real Estate Management Countywide/District
7 (HJF)
AUGUST 20, 2024
6. REGULAR
AGENDA
D. FACILITIES DEVELOPMENT
& OPERATIONS
3. Staff recommends
motion to approve:
A) an Agreement for
Purchase and Sale of a 8.57 acre parcel of vacant land located on Bee Line
Highway north of Indiantown Road from Michael Salvatore Somma a/k/a Michael S.
Somma, Jr., Linda Marie Berger and Rosemary Theresa Somma (Sellers) for
$345,765 plus closing, title insurance and recording costs estimated to be
$2,950; and
B) a Memorandum of
Agreement with the Sellers to be recorded in the public records to provide
notice of this Agreement.
Summary: On November 2,
2021, the Board of County Commissioners (BCC) approved a Fiscal Strategy for
the spending of American Rescue Plan Act (ARPA) funds, which included an
allocation of $4,000,000 for the acquisition of environmentally sensitive
lands. The parcel owned by the Sellers (Somma Parcel) is a road front parcel located
in an area known as Palm Beach Heights (part of the Pal-Mar Ecosite). The
Pal-Mar Ecosite is part of a large ecological greenway that stretches from just
west of the Atlantic Ocean to just east of Lake Okeechobee. The area provides habitat for a wide variety
of native plants and animals and it is part of a hydrologically significant
region that includes the headwaters of the federally designated Wild and Scenic
Northwest Fork of the Loxahatchee River. Hence its value as environmentally
sensitive land. Appraisals were obtained from Anderson & Carr, Inc. and
M.R. Ford & Associates, Inc. who assigned a $35,000 and $40,922 per acre
value for road frontage parcels in Palm Beach Heights, respectively. Callaway
& Price, Inc. reviewed the appraisals and concluded a reasonable aggregate
value of $40,346 per acre for road frontage Palm Beach Heights parcels, which
is the basis of the purchase price. The
Agreement allows for the County’s due diligence review of the parcel within 45
days of BCC approval. The County will
pay title insurance policy premium, closing and recording costs estimated to be
$2,950 for the Somma parcel. The Environmental Resources and Management (ERM)
Department will perform a pre-acquisition environmental assessment for the
parcel prior to closing. A boundary
survey will not be obtained for the parcel due to its environmentally sensitive
and wet nature. ERM will be responsible
for the administration of the parcel.
All costs related to the acquisition will be paid from existing funds
received from the ARPA Response Replacement Fund. These are County ARPA
Response Replacement funds that do not require a local match. This
acquisition must be approved by a supermajority vote (5 Commissioners). (Property & Real Estate Management) District
1 (HJF)
AUGUST 20, 2024
6. REGULAR
AGENDA
D. FACILITIES DEVELOPMENT
& OPERATIONS
4. Staff recommends
motion to approve: a First Amendment to Civic Site Dedication Agreement
with Atlantic Commons Associates, LLLP, and joined by Atlantic Commons
Commercial, LLC (collectively, the Developers) to modify access and utility
easement requirements. Summary: On April 2, 2013, the Board of County
Commissioners (BCC) approved a Civic Site Dedication Agreement (R2013-0396)
(Agreement) with various residential development entities owned by GL Homes,
under which GL Homes is obligated, among other things, to convey to the County
a 6.276 acre civic site (Civic Site Parcel) within the Atlantic Commons PUD at
the NE corner of Atlantic Avenue and the Turnpike. Additionally, the Agreement requires GL Homes
to grant to the County, in locations mutually agreed upon, an access easement
for vehicular and pedestrian ingress and egress and a utility easement for
water, sewer and reclaim utilities to the Civic Site Parcel. Rather than granting such easements, GL Homes
has agreed to convey to the County three additional parcels (known as Tracts
A-1, A-2 and A-3) for such purposes.
Conveyance of the Civic Site Parcel and Tracts A-1, A-2 and A-3 will be
by Special Warranty Deed. This First
Amendment modifies the Agreement as needed to memorialize the additional
conveyance of Tracts A-1, A-2 and A-3 and removal of the easement requirement.
Atlantic Commons Commercial, LLC is the owner of a portion of the Civic Site
Parcel and shall join in this First Amendment.
The changes to the Agreement set forth in this Amendment do not
materially impair or adversely affect the Agreement. (Property & Real Estate Management) District 5 (HJF)
AUGUST 20, 2024
6. REGULAR
AGENDA
D. FACILITIES DEVELOPMENT
& OPERATIONS
5. Staff requests
Board direction:
Regarding the issuance of a Request for Proposals (RFP) to develop and operate
the unimproved portion of the County-owned 20 Mile Bend property for an
Off-Highway Vehicle (OHV) Park, a Racetrack Park, or a combination
thereof. Summary: The County-owned real estate holding commonly
referred to as the 20 Mile Bend property (Property) is generally located at the
southeast quadrant of the intersection of State Road 80 (SR 80) and County Road
880 (CR 880). The 200.6-acre site supports the Palm Beach County Sheriff’s
Office (PBSO) law enforcement shooting range and training facility on
approximately 27.8 acres, a communication tower on approximately 1.2 acres, an
8.5-acre area supporting the South Florida Water Management District (SFWMD)
Levee L-7, an approximately 1.6-acre SFWMD canal right-of-way, and the
approximately 161.5-acre balance remaining unimproved. On December 5, 2023, the Board of County
Commissioners (BCC) directed County staff to consider use of the unimproved
portion of the Property for an OHV Park, Racetrack Park, or combination
thereof; to further evaluate considerations identified through preliminary due
diligence conducted to verify the regulatory and physical constraints for
developing the Property as a Racetrack Park; and to engage stakeholders having
an immediate interest in operations upon the Property. The purpose of this agenda item is to report
on the findings of the additional due diligence and obtain BCC direction in
preparation to issue an RFP tailored to the improvement and operation of the
undeveloped portion of the Property. (FDO Admin) District 6 (HJF)
AUGUST 20, 2024
6. REGULAR
AGENDA
D. FACILITIES DEVELOPMENT
& OPERATIONS
6. Staff recommends
motion to approve: a First Amendment to Agreement for Purchase and Sale
(R2023-1167) (Agreement) with Leonidas Alfaro, a single man (Seller), for the
acquisition of three (3) parcels consisting of approximately 3.201 acres of
vacant land (Property) for $4,200,000, which (i) modifies the total acreage to
approximately 3.195 acres (139,164.962 sq.ft.); (ii) reduces the purchase price
by $8,266 to $4,191,734; and (iii) adds a condition precedent to closing
requiring the Seller to obtain a Site Rehabilitation Completion Order (SRCO)
from the Florida Department of Environmental Protection (FDEP). Summary: On August 22, 2023, the Board of County
Commissioners (BCC) approved the Agreement for the acquisition of the Property,
which abuts the Animal Care and Control Facility (ACC) located at 7100
Belvedere Road in unincorporated Palm Beach County, for $4,200,000. Acquisition of the Property will provide
operational flexibility and reduce the impact on ACC operations during the
impeding renovation project, as well as, allow for future operational
growth. During the Inspection Period, it
was determined that the Lake Worth Drainage District (LWDD) is claiming title
to a 2 foot wide by 180 foot long strip of land (360 sq. ft./0.0083 acres)
which was considered part of the Property.
As a result, the Seller has agreed to reduce the purchase price based on
the reduction in the square footage. In addition, during the Inspection Period,
the environmental assessment identified Benzo(a)pyrene impacts above
residential and commercial/industrial direct exposure criteria as established
in Chapter 62-777, Florida Administrative Code.
The Seller is not obligated to perform any cleanup measures but has
agreed, at its sole cost and expense, to work with the FDEP to complete any
required remedial activities and reports in order for FDEP to issue a
SRCO. This First Amendment decreases the
purchase price by $8,266 to $4,191,734; amends Exhibit “A”, Legal Description,
and Exhibit “B”, Permitted Exceptions; deletes Section 5, Inspection of
Property, of the Agreement, subject to the Seller maintaining the Property as
required in the Agreement; and provides for the Seller to actively pursue and
secure a SRCO from FDEP for the Property.
Closing will be contingent upon the issuance of a SRCO by FDEP within
365 days of execution of this First Amendment (Remediation Period). In the event the Seller is unable to secure
the SRCO during the Remediation Period, County has the sole right to either
extend the Remediation Period or terminate the Agreement. All costs related to the acquisition will be
funded from general funds in County contingency reserves. This item must be approved by a supermajority
vote 5 Commissioners. (Property
& Real Estate Management) District 2 (HJF)
AUGUST 20, 2024
6. REGULAR
AGENDA
D. FACILITIES DEVELOPMENT
& OPERATIONS
7. Staff recommends
motion to approve:
A) Settlement Agreement with HW Spring Training
Complex, LLC (LLC), the Houston Astros, LLC (Astros), and the Washington
Nationals Baseball Club, LLC (Nationals) providing for resolution of a dispute
regarding the Force Majeure clause of the First Restated Sports Facility Use
Agreement (Use Agreement) (R2015-1523) for the operation of the Cacti Park of
The Palm Beaches; and
B) Amendment 1 to the Use Agreement which
clarifies the LLC’s payment obligations for the Team Improvement Areas Fee
during national emergencies, Force Majeure events, and labor disputes,
incorporates more favorable terms offered to Jupiter Stadium, Ltd. (JSL) under
the Second Restated Sports Facility Use Agreement (R2022-0521) for the
operation of the Roger Dean Chevrolet Stadium (RDCS) and incorporates
sponsorship benefits into the Use Agreement.
Summary: On October 20, 2015, the County entered into the Use Agreement with the
LLC for the management and operation of the Ballpark of the Palm Beaches
(BPPB)(currently known as Cacti Park of The Palm Beaches) for the use of the
Astros and the Nationals (collectively, the Teams) as a professional sports
franchise for their joint spring training and other related uses. Under the Use
Agreement, the LLC must annually pay the County a Team Improvement Areas Fee
for the use of the Team Improvement Areas (i.e., as defined in the Use
Agreement). The Year 3 Team Improvement Areas Fee was $2,143,134 and was due
from the LLC on October 30, 2020. The
LLC paid $989,136 to the County on October 30, 2020, citing the Article 28
Force Majeure provision of the Use Agreement and the conditions created by the
COVID19 pandemic for its non-payment of the remaining balance of the Year 3
Team Improvement Areas Fee. The County disputed the applicability of Article 28
to the LLC’s payment obligation and, after lengthy discussions with the LLC,
sent the LLC a notice of default on September 29, 2021. During this time, a
dispute also arose regarding the responsibility for the renewal and replacement
costs for groundskeeping equipment used at BPPB.
AUGUST 20, 2024
6. REGULAR
AGENDA
D. FACILITIES DEVELOPMENT
& OPERATIONS
7. SUMMARY
(cont’d.): This Settlement Agreement disposes of the outstanding disputes without
admission of responsibility by either party by: (1) extending the term of the
Use Agreement for an additional twenty-eight (28) weeks; (2) requiring payment
of the pending amount of the Year 3 Team Improvement Areas Fee within thirty
(30) calendar days of approval by the Board of County Commissioners (BCC) of this
Settlement Agreement; (3) releasing the LLC, the Teams, and the County from
their respective marketing obligations under Article 12 of the Use Agreement
for the 2020 and 2021 seasons; (4)
allocating a 50/50 responsibility over the groundskeeping equipment
renewal/replacement costs; (5) allowing the LLC to submit reimbursement
requests to the County for the County’s share of renewal/replacement costs of
qualified items that have been previously paid by the LLC (limited to those
incurred by the LLC after October 1, 2023); and (6) modifying the Use Agreement
through Amendment 1 to clarify the LLC’s payment obligations for the Team
Improvement Areas Fee during national emergencies, Force Majeure events, and
labor disputes. Unrelated to the Settlement Agreement, and for convenience and
ease of reference, the County, HW and the Teams, agreed to include in Amendment
1 to the Use Agreement certain modifications to the Use Agreement related to sponsorship benefits and to more
favorable terms offered to JSL under the Second Restated Sports Facility Use
Agreement (R2022-0521) for the operation of RDCS. (FDO Admin) District 7
(MWJ)
AUGUST 20, 2024
6. REGULAR
AGENDA
D. FACILITIES DEVELOPMENT
& OPERATIONS
8. Staff requests
Board direction: Regarding implementation of the Medical Examiner’s
Office (MEO) Expansion project. Summary: The existing MEO building
is located at 3126 Gun Club Road in unincorporated West Palm Beach and is part
of the Criminal Justice Complex (CJC). The existing morgue building was built
in the 1980s, and subsequently expanded, and the existing administrative
building was constructed in the early 2000s.
At present the administrative building comprises approximately 5,851
sq.ft. and the morgue building of approximately 8,241 sq.ft. Through the years,
the facility has undergone multiple renovation efforts aimed at providing the
necessary operational accommodations while simultaneously ensuring ongoing
compliance with regulatory requirements. The most recent renovation effort was
funded by the Board of County Commissioners (BCC) as part of the approved
FY2021 Capital Improvements Program (CIP) and provided for interior renovations
to accommodate continued growth of case volume and personnel complement, but no
capacity for future growth due to space constraints. Concurrently with the
FY2021 renovation project, staff included as part of the FY2021 CIP a project
to expand the MEO facility by approximately 10,000 sq.ft. and to provide for a
parking structure to accommodate the required parking spaces (estimated at the
time to be 100). Funding for the MEO expansion project was planned in the outer
years; the project itself was premised on reutilizing the existing structure.
In June 2023, the County issued bonds in the amount of $14.2M, which combined
with other sources, provided total funding for project development in the
amount of $15.3M with an additional $2.46M toward reutilizing the existing
structure scheduled in the CIP for approaching years. In alignment with BCC’s
approval of the CIP, staff retained design services (Netta Architects) and, per
typical protocol, requested a full assessment of the existing facility.
AUGUST 20, 2024
6. REGULAR
AGENDA
D. FACILITIES DEVELOPMENT
& OPERATIONS
8. SUMMARY
(cont’d.): In May 2024, Netta Architects provided staff a Validity Assessment for
Reuse of Existing Buildings Report which in summary states that, although
the facility could be renovated and expanded to meet the operational requirements,
the resulting product would most likely fall short of meeting the standards set
by the National Association of Medical Examiners (NAME). NAME is the
entity that provides accredits the operation of the County’s MEO. Netta
Architects’ report, as subscribed by MWL Architects (sub consultant firm which
specializes in the design of forensic sciences facilities) further stated that
only new construction would ensure full compliance with NAME accreditation
requirements, which is a fundamental objective for all facility investments.
Five conceptual design options were considered, with four entailing renovation,
and one entailing new construction. Building a new MEO facility and a
100-spaces parking deck carries an estimated project cost of $47M. This is an
early conceptual estimate without the benefit of full design nor the input from
a construction manager at risk (i.e., the selection process is still underway).
The MEO is a critical operation which cannot proceed without NAME accreditation
and the capital facilities required by same. Therefore, staff recommends that
it be authorized to continue design efforts with existing funding, in order to
return to the BCC at a later time with fully developed construction drawings,
an updated project estimate and a recommendation for closing the budget gap.
(FDO Admin) Countywide/District 3 (MWJ)
AUGUST 20, 2024
6. REGULAR
AGENDA
E. HOUSING AND ECONOMIC
DEVELOPMENT
1. Staff recommends
motion to:
A) approve a HOME Investment
Partnerships (HOME) Program Community Housing Development Organization (CHDO)
funding award of $1,000,000 to Riviera Beach Community Development Corporation,
Inc. (RBCDC); and
B) direct staff to negotiate the loan agreement.
SUMMARY: On March
13, 2024, the Department of Housing and Economic Development (DHED) issued a
Request for Proposal RFP HED.2024.1 making available $2,454,364.67 in HOME CHDO
Program Activities and up to $484,355.48 in CHDO Operating Funds to County
certified CHDOs for the creation of affordable rental or homeownership housing
through new construction or acquisition and/or rehabilitation of residential
property. A Selection Committee met at a publicly held meeting on April 16,
2024 and recommended funding to RBCDC for the Villas of Solana project in the
amount of $750,000 for program activities and up to $250,000 for operating
funds. This for-sale project will create 28 new townhomes. When complete, the
project will consist of 14 two-story buildings with two units per structure,
for a total of 28 units. Eleven (11) of the units will be 2-bedrooms and 2.5
bathrooms and 17 of the units will be 3-bedrooms with 2 or 2.5 bathrooms.
Impact Fee Affordable Housing Assistance Program (IFAHAP) funding was also
awarded to this project in the amount of $108,601. This project was previously
awarded $494,786 to build four (4) units. The applicant responded to the CHDO
RFP in March, committing six (6) additional units that will be set aside for
individuals/families at or below 80% of the Area Median Income (AMI). The sale
price for the County-assisted units will be $325,000. All HOME-assisted housing units will remain
affordable to households with incomes no greater than 80% of AMI for no less
than 30 years.
AUGUST 20, 2024
6. REGULAR
AGENDA
E. HOUSING & ECONOMIC
DEVELOPMENT
1. SUMMARY
(cont’d.): Total project
cost is $12,170,610. While the exact terms have not been negotiated at the time
of this award, staff anticipates that it will provide for a 30-year forgivable
term. Loan agreements and related documents pursuant to these HOME funds will
be between the County and the RBCDC and its respective successors and/or
assigns. Details and specifics of the project are included in the Final Proposal
Summary.
|
Total
Project Cost |
Total
Cost/All Units (28 units) |
IFAHAP |
2020 CHDO Award (4 units) |
2024 CHDO Recommended (6 units) |
Total
County Funds per County-assisted unit (10 units) |
% of Total
County Assistance |
% of County
Funds Per County-Assisted Unit (10) |
|
$12,170,610 |
$434,665 |
$108,601 |
$494,786 (4 units) |
$1,000,000 (6 units) |
$160,339 |
13.17% |
36.89% |
These are HOME grant funds that do not
require a local match. District 7 (HJF)
AUGUST 20, 2024
6. REGULAR
AGENDA
E. HOUSING & ECONOMIC
DEVELOPMENT
2. Staff recommends
motion to:
A)
approve a Housing
Initiative Fund Program (HIP) award in the amount of $500,000 to Oikos
Development Corporation;
B)
direct staff to negotiate
the loan agreement; and
C)
authorize the County
Administrator, or designee, to execute the loan agreement, amendments thereto,
and all other documents necessary for project implementation that do not
substantially change the scope of work, terms or conditions of the agreement.
SUMMARY: On January
10, 2023, the Board of County Commissioners (BCC) awarded an American Rescue
Plan Act (ARPA) Response Replacement Fund award of $857,000 to Oikos
Development Corp. to construct Everglades Townhomes, a 60-unit multi-family rental
townhome development. The project entails the new construction of 30 two-
bedroom units and 30 three-bedroom units located in five (5) buildings on the
site of the demolished Everglade Memorial Hospital located at 200 S. Barfield
Highway in Pahokee. The project is requesting an additional $500,000 due to
unforeseen issues during the demolition process of the hospital including that
underground utilities were not capped or removed as required by the City of
Pahokee. The increased costs total $800,000; however, tax credits will provide
$300,000 towards these costs leaving a $500,000 funding gap. The total project
cost is $19.6M and all units will be County assisted and serve individuals and
families that are 60% or below of the Area Median Income (AMI) and the project
will have an affordability period of no less than 50 years. Staff is recommending funding approval for
$500,000 in HIP funding that would result in all County funds providing 6.9% of
the total development costs. The funding will be provided using the same
agreement, terms and conditions of the ARPA Agreement. To facilitate project
implementation, staff requests authorization for the County Administrator, or
designee, to execute the loan agreements and related documents. District 6 (HJF)
AUGUST 20, 2024
6. REGULAR
AGENDA
F. PALM TRAN
1. Staff recommends
motion to:
A) approve An emergency contract between Palm Beach
County Board of County Commissioners (BCC) and MV Contract Transportation,
Inc., (MV Transportation) with a not-to-exceed amount of $26,313,256 for the
period of May 1, 2024 through April 30, 2025, for the provision of Paratransit
service (Run Package A); and
B) approve An emergency contract between Palm Beach County Board of
County Commissioners (BCC) and First Transit, Inc., a subsidiary of Transdev
North America, Inc., (First Transit), with a not-to-exceed amount of
$33,974,587.46 for the period of May 1, 2024 through April 30, 2025, for the
provision of Paratransit service (Run Package B); and
C) approve An emergency contract between Palm Beach County Board of
County Commissioners (BCC), and MV Transportation, Inc. with a not-to-exceed
amount of $1,667,820 for the period of May 1, 2024 through April 30, 2025, for
the provision of Dial-A-Ride/MOD – Go Glades service; and
D)
approve a Budget Transfer of $7,704,056 in the Palm
Tran Operating Fund 1340 to decrease Operating Reserves and increase
Contractual Services – Paratransit.
Summary: On March 26, 2024, Palm Tran brought a five (5)-year contract for
paratransit/Go Glades services with First Transit, Inc. to the BCC for
approval. The BCC directed staff to enter into a one (1) year contract with the
existing contractors (MV Transportation, Inc. and First Transit, Inc.) for the
paratransit services and Go Glades service and prepare a new Request for
Proposal (RFP) for these services. These
emergency contracts are intended to maintain critical paratransit services
until a new contract can be awarded. Countywide (MM)
AUGUST 20, 2024
6. REGULAR
AGENDA
G. ENGINEERING & PUBLIC WORKS
1. Staff recommends
motion to adopt: a
Resolution repealing and replacing Resolution R2020-0990, dated August 25,
2020, delegating to the County Administrator or designee the authority to
execute certain agreements with the Florida Power and Light Company (FPL), and
waiving Section 305.02 of the Palm Beach County (County) Administrative Code
(Code) for advanced payments by the County to FPL. SUMMARY:
The County contracts with FPL for FPL to operate and maintain approximately
10,000 street lights in the County. As
part of FPL’s Public Service Commission’s currently approved tariffs for street
lighting, effective January 1, 2022 (Lighting Tariffs) and FPL’s standard
statewide street lighting agreements (FPL Agreements), FPL requires customer
payment prior to initiating any FPL construction projects. FPL’s practice has been to invoice the County
for the agreed upon street lighting project costs at the project’s completion,
even though FPL’s upfront payment requirement has been in place since at least
2022 and FPL has been requiring upfront payments from all of its other
customers. The Engineering and Public
Works Department (EPW) executes FPL Agreements in accordance with the Lighting
Tariffs to have FPL install, operate, and maintain street lights throughout the
County, and the County has been paying for these services post-installation. FPL has decided that it is no longer feasible
for FPL to continue its practice of waiving this upfront payment requirement,
and now requires upfront payments. Upfront payments will only be required when
there are unusual construction requirements, such as work requiring underground
boring. The majority of FPL projects with the County do not have these types of
construction activities. All other construction costs are included in FPL’s
monthly billing rates once construction is completed. County Code Section
305.02 Advance Payments prohibits the County from making payments in advance of
receiving goods or services, with a few exceptions deemed necessary for County
business. EPW recommends a waiver to
Section 305.02 to allow the County to pay FPL prior to FPL initiating its
construction projects. On August 25,
2020, the Board of County Commissioners (BCC) authorized the County
Administrator or designee to execute certain updated FPL Agreements that were
previously approved on July 13, 2004, and on May 16, 2017, without a waiver to
County Code Section 305.02. The County
Administrator designated authority to the County Engineer on September 24,
2020. EPW recommends the continued
delegated authorizations to the County Administrator or designee to execute
future FPL Agreements for street lighting projects, with the advance payment
amount not to exceed $500,000 per FPL agreement. Countywide (YBH)
AUGUST 20, 2024
6. REGULAR
AGENDA
H. OFFICE OF RESILIENCE
1. Staff recommends
motion to approve: a Budget
Transfer of $500,000 from the General Fund contingency reserve to account for
costs incurred to host the Southeast Florida Regional Climate Change Compact
(Compact) Southeast Florida Regional Climate Leadership Summit (Summit) in
December 2025. SUMMARY: The Compact, formed among Palm Beach, Broward, Miami-Dade,
and Monroe counties in 2009, holds an annual Summit with hosting duties
rotating between the four (4) counties. Palm Beach County will host the Summit
in FY2025 at the Palm Beach County Convention Center on December 16–17, 2025.
The Office of Resilience (OOR) is coordinating the event. Based on previous
Summits, OOR expects a minimum of 600 registrants. Expenses are estimated to
range from $400,000 to $500,000 depending on number of registrants. OOR expects
ticket and sponsorship revenues to cover a significant portion of hosting
costs, though OOR cannot guarantee the revenue amount. OOR is contracting with
an event planner, who will help finalize the budget and ensure a successful
event. The event planner will invoice the County for net expenses. The County
needs to demonstrate funds to secure the event venue, and the County could
incur costs before the Summit generates revenues. Thus, OOR requests a budget
transfer from the general fund’s contingency reserve of $500,000 for FY2024 and
have the balance roll over into FY2025 and FY2026 to pay final Summit costs. Countywide
(RM)
AUGUST 20, 2024
6. REGULAR
AGENDA
H. OFFICE OF RESILIENCE
2. Staff recommends
motion to:
A) adopt a Resolution of the Board of County Commissioners (BCC) of Palm Beach
County, Florida, to approve the grant application for the Country Club Acres Subdivision
Drainage Improvement project and delegate authority to the County
Administrator, or designee, to sign and submit the application with the Florida
Department of Environmental Protection (FDEP) for the Resilient Florida Capital
Grants, and to execute any agreements associated with the disbursement of
Resilient Florida Capital funds for the Country Club Acres Subdivision Road
project, and providing for an effective date;
B) adopt a Resolution of the BCC of Palm Beach County, Florida, to approve the
grant application for the Englewood Estates/Manor Subdivision drainage
improvement project and delegate authority to the County Administrator, or
designee, to sign and submit the application with FDEP for the Resilient
Florida Capital Grants, and to execute any agreements associated with the
disbursement of Resilient Florida Capital funds for the Englewood Estates/Manor
Subdivision project, and providing for an effective date;
C) adopt a Resolution of the BCC of Palm Beach County, Florida, to approve the
grant application for the Australian Avenue project and delegate authority to
the County Administrator, or designee, to sign and submit the application with
the FDEP for the Resilient Florida Capital Grants, and to execute any
agreements associated with the disbursement of Resilient Florida Capital funds
for the Australian Avenue project, and providing for an effective date; and
D) adopt a Resolution of the BCC of Palm Beach County, Florida, to approve the
grant application for the Ocean Inlet Park Resiliency Improvements project and
delegate authority to the County Administrator, or designee, to sign and submit
the application with the FDEP for the Resilient Florida Capital Grants, and to
execute any agreements associated with the disbursement of Resilient Florida
Capital funds for the Ocean Inlet Park Resiliency Improvements project, and
providing for an effective date.
AUGUST 20, 2024
6. REGULAR
AGENDA
H. OFFICE OF RESILIENCE
2. Summary: The County will complete a FDEP Resilient
Florida-compliant climate vulnerability assessment of unincorporated Palm Beach
County and the Glades municipalities by July 2024, which makes the County
eligible to apply for Resilient Florida implementation project grants. OOR is
collaborating with Engineering and Public Works and Parks and Recreation
Departments on four (4) FDEP Resilient Florida implementation grant
applications. These resolutions will demonstrate Board of County Commissioner
(Board) support for providing 50%
mandatory match of County funding totaling $32,747,000 upon awards, which
increases grant application scoring. Districts 3, 4, 5, & 7 (RM)
* * * * * * * * * * * *
AUGUST 20, 2024
7. RECESS AS
THE BOARD OF COUNTY COMMISSIONERS
CONVENE AS THE ENVIRONMENTAL CONTROL BOARD
A. HEALTH DEPARTMENT
1. Staff recommends
motion to approve: the re-appointment of one (1) nominee to the
Environmental Appeals Board (EAB) for a full three (3) year term commencing
August 20, 2024 – August 19, 2027.
NOMINEE: SEAT #: REQUIREMENT:
NOMINATED BY
Gregory
Vazquez 2 Water
Resource Professional South Florida Water
Employed
by SFWMD Management
District
Summary: The EAB hears appeals from the provisions of
Environmental Control Rules (ECR) 1 for onsite sewage systems and ECR-II for
drinking water supply system installations.
This Board is composed of five (5) members. Membership must consist of one (1) lawyer recommended
by the Palm Beach County Bar Association; one (1) member of the Gold Coast
Builders Association (formerly known as Home Builders and Contractors
Association); one (1) professional engineer recommended by the Palm Beach
Branch of the American Society of Civil Engineers (ASCE); one (1) water
resource professional employed by the South Florida Water Management District
(SFWMD); and one (1) drinking water engineer employed by the Department of
Environmental Protection (DEP). This
nominee was initially appointed on 6/13/2023 to complete an unexpired term of
the prior member in this seat. The
applicant for re-appointment to Seat #2, Gregory Vazquez, is recommended by his
employer the South Florida Water Management District. The Board’s current four (4) members
diversity count is: 2 Caucasian (40%), 2 Hispanic-American (40%) and 1 vacant
seat awaiting recommendation. The gender ratio (female: male) is 0:4. Staff is
addressing the need to increase diversity within our boards and will continue
to encourage this to expand this Board’s diversity. Countywide (HH)
* * * * * * * * * * * *
ADJOURN AS THE
ENVIRONMENTAL CONTROL BOARD
RECONVENE AS THE
BOARD OF COUNTY COMMISSIONERS
AUGUST
20, 2024
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
AUGUST 20, 2024
A. ADMINISTRATION
COMMENTS
1. Staff recommends
motion to receive and file: the
updated Board Directive Reports which include in process and completed board
directive items. Summary:
At the February 6, 2018 Board of County Commissioners Meeting, direction was
given to the County Administrator to submit monthly a status report of the
board directives. The report categorizes: 1) In Process Items, and 2) Completed
Items. The report continues to be updated on on an ongoing basis. Countywide
(DC)
B. COUNTY
ATTORNEY
AUGUST 20, 2024
District 1 – COMMISSIONER MARIA G. MARINO
District 2 – COMMISSIONER GREGG K. WEISS
District 3 – COMMISSIONER MICHAEL A. BARNETT
District 4 – COMMISSIONER MARCI WOODWARD
District 5 - COMMISSIONER MARIA SACHS
District 6 - COMMISSIONER SARA BAXTER
District 7 – COMMISSIONER MACK BERNARD
Requesting off-site approval for Proclamation declaring August 23 – 27,
2024 as African American Golf Expo & Forum Week.
AUGUST 20, 2024
11. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."