NOVEMBER 19, 2024
CONSENT AGENDA
B. CLERK & COMPTROLLER
Page 13
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
C. ENGINEERING & PUBLIC WORKS
Page 13
3C-1 Change
Order No. 1 with Rosso Site Development, Inc. for Beach Road Parking project
for unexpected deficiencies for quantity overruns.
Page 14
3C-2 Change
Order No. 3 with FG Construction, LLC to a retroactive time extension to the
Florida Mango Road project for holidays and weather delays.
Page 15
3C-3 Supplement
No. 6 with HSQ Group, LLC for the Australian Avenue Drainage Improvements will
provide for street lighting analysis and design of additional driveway
improvements.
3C-4 Work
Order G-22 with Gerelco Traffic Controls, Inc. to upgrade the traffic signal
from span wire to mast arm at the intersection of Summit Blvd. and Haverhill
Rd.
Page 16
3C-5 Supplement
No. 3 with Alan Gerwig & Associates, Inc. for professional services to the
CR 880 Bridge.
Page 17
3C-6 Contract
with Kittelson & Associates, Inc. for professional consulting services for
the development of the Palm Beach County Safety Action Plan.
3C-7 Fully
executed Lighting Agreements with FPL for various locations.
D.
COUNTY ATTORNEY
Page 18
3D-1 Official
bonds of the newly elected and re-elected Commissioner of Palm Beach County.
NOVEMBER 19, 2024
TABLE OF CONTENTS
CONSENT AGENDA
E. COMMUNITY SERVICES
Page 19
3E-1 Reappointment
of one (1) member to the Palm Beach County HIV Comprehensive AIDS Resources
Emergency Act Council.
Page 20 - 21
3E-2 Agreements
for the provision of supportive services for those experiencing homelessness.
Page 22 - 23
3E-3 Amendments
to Standard Agreements for community-based services for seniors.
Page 24
3E-4 Reappointment
of three (3) members to the Homeless Advisory Board.
Page 25
3E-5 Notice
of Grant Award/Fund Availability for the Community Services Block Grant for a
new program year.
Page 26
3E-6 Advisory
Board Appointments to the Citizens Advisory Committee on Health and Human
Services.
F. AIRPORTS
Page 27
3F-1 Amendment No. 13 to the contract with
RS&H, Inc. to provide supplement services to the New Parking Revenue Center
Building.
Page 28
3F-2 Contract with The Whiting-Turner Contracting
Company, Inc. for Campus Wide Facility Improvements at PBI.
Page 29
3F-3 Change Order No. 6 with Alen Construction
Group, Inc. for repairs to the short-term and long-term parking garages at PBI.
Page 30
3F-4 Amendment No. 5 with HDR Engineering, Inc.
to provide supplement services to the Cargo Access Improvements Project.
Page 31
3F-5 Contract with R&D Paving, LLC for the
Green Street Improvement and Related Work Project at PBI.
NOVEMBER 19, 2024
TABLE OF CONTENTS
CONSENT AGENDA
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 31
3G-1 Fiscal
Year 2024-2025 Adopted Capital Budget for The Town of Jupiter Community Redevelopment
Agency.
3G-2 Fiscal
Year 2024-2025 Adopted Operating Budget for The Town of Jupiter Community
Redevelopment Agency.
3G-3 Annual
Report for the Florida Development Finance Corporation for the Fiscal Year
2024.
Page 32
3G-4 Quarterly
Report for Children’s Services Council of Palm Beach County.
Page 32 - 33
3G-5 Budget
Amendments and Budget Transfers for the bond proceeds Series 2024A and Series
2024B Airport Bonds.
Page 33 - 34
3G-6 Resolution
of the BCC approving Fiscal Year 2024 Year End Budget Transfers and Amendments.
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 35
3H-1 Work
Order No. 24-004 with Grid-One Electrical Construction, Inc. for the Carlin
Park – Parking Lot Light Replacement project.
Page 36
3H-2 Request
approval for Access and Easement Agreement by KLLB AIV, LLC in favor of the
County for vehicle and pedestrian ingress and egress over the Trotting Center
Property PUD.
3H-3 Standard
License Agreement with the U.S. Army Corps of Engineers for the use of a
portion of John Stretch Memorial Park.
Page 37
3H-4 First
Amendment to the Entry Agreement with Ecotech Environmental Services, Inc. for
Fire Rescue Station No. 54, and an Entry Agreement with GLE Associates, Inc.
for the Palm Beach County Convention Center to assess, remove, monitor and
remediate contamination to the property.
Page 38
3H-5 First
Amendment with Florida Atlantic University Board of Trustees to extend the term
of the Agreement for interoperable communications.
NOVEMBER 19, 2024
TABLE OF CONTENTS
CONSENT AGENDA
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 39
3H-6 First
Amendment with Medics Ambulance Services, Inc. to extend the term of the
Agreement for interoperable communications.
Page 40
3H-7 Request
for increase to the annual roofing contract for roofing services on an
as-needed basis through 2025.
Page 41
3H-8 Annual
Contracts with two (2) contractors for electrical services on an as-needed
basis.
Page 42
3H-9 Supplement
No. 1 with Johnson-Davis Incorporated for the 2019 pipeline continuing
construction contract for the Main County Courthouse Chiller Pipe Repair
project.
I. HOUSING & ECONOMIC DEVELOPMENT
Page 43
3I-1 CDBG-Ad
Valorem Economic Development Agreement with the Palm Beach County Black
Business Investment Corporation to provide economic development services under
Fiscal Year 2024-2025.
3I-2 CDBG
Capital Improvement Agreement for Mental Health of America of the Palm Beaches,
Inc. for various projects.
Page 44
3I-3 Capital
Improvements Agreements with the Village of Palm Springs for the installation
of solar street lighting, and with City of Rivera Beach to implement the
interior and exterior renovations at the Lindsey Davis Senior Community Center.
J. PLANNING, ZONING & BUILDING
Page 45
3J-1 Reappointment
of three (3) members to the Construction Industry Licensing Board.
Page 46
3J-2 Reappointment
of one (1) member to the Building Code Advisory Board.
K. WATER UTILITIES
Page 47
3K-1 Bill
of Sale and transfer of ownership between Palm Beach County and Broward County
for South County Reclaimed Water Transmission Pipeline Phase 1A.
NOVEMBER 19, 2024
TABLE OF CONTENTS
CONSENT AGENDA
K. WATER UTILITIES
Page 48
3K-2 Amendment
One to Standard Potable Water Development Agreement, and multiple Standard
Potable Water and Wastewater Development Agreements.
Page 49
3K-3 Reimbursement
Agreement between Palm Beach County and Mattamy Palm Beach, LLC.
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 50
3L-1 Annual Certified Budget for Arthropod
Control with the Florida Department of Agriculture for Mosquito Control
activities.
Page 51
3L-2 Mosquito Control Memorandum of Understanding
Agreement.
M. PARKS & RECREATION
Page 52
3M-1 Grant Agreement towards the planning and
design of the South Bay Railroad Cottage Restoration project.
3M-2 Executed Tee Time Advertising and Sales
Agreement with CanAm Golf Ventures, LLC.
Page 53
3M-3 Interlocal Lease Agreement with Solid Waste
Authority of Palm Beach County for the continued operation and maintenance of
the Park Ridge Golf Course.
Q. CRIMINAL JUSTICE COMMISSION
Page 54
3Q-1 Grant Adjustment Modification 1 of the
Department of Justice Edward Byrne Memorial Direct Formula Federal FY21 Justice
Assistance Grant to realign the budget.
Page 55
3Q-2 Award Amendment Notice from the Florida
Department of Law Enforcement extending the period.
Page 56 - 57
3Q-3 Ratify the Mayor’s signature for Certificate
of Participation for an annual Florida Department of Law Enforcement Edward
Byrne Memorial Justice Assistance Formula Grant, required 51% letter, and two
(2) grant applications.
NOVEMBER 19, 2024
TABLE OF CONTENTS
CONSENT AGENDA
S. FIRE RESCUE
Page 57
3S-1 Copy of municipal ordinance of the Town of
Jupiter providing the Town’s annual consent to continues its participation in
the Jupiter Municipal Services Taxing Unit through 2025.
Page 58
3S-2 Appointment of one (1) member to the
Regional Hazardous Materials Oversight Committee.
Page 59
3S-3 Approve and ratify the Collective Bargaining
Agreement between Palm Beach County and Professional Firefighters/Paramedics of
Palm Beach County Local 2928 IAFF, Inc.
Page 60
3S-4 Approve and ratify the Collective Bargaining
Agreement between Palm Beach County and Professional Firefighters/Paramedics of
Palm Beach County Local 2928 IAFF, Inc. related to the District Chiefs in the
Supervisory Unit.
U. INFORMATION SYSTEMS SERVICES
Page 60
3U-1 First Amendment to the Interlocal Agreement
with the City of West Palm Beach to provide additional network and colocation
services.
X. PUBLIC SAFETY
Page 61
3X-1 Third Amendment with Veterinary Emergency
Group, LLC for relief veterinary services.
Page 62
3X-2 Amendment 001 to Interagency Agreement with
the Florida Department of Children and Families, and First Amendment with the
Florida State University to extend the periods.
Page 63
3X-3 Consulting/Professional Services Contracts
with Drug Abuse Foundation of Palm Beach County, Inc. and Center for Family
Services of Palm Beach County, Inc. to coordinate SUD treatment to those in the
15th Judicial Circuit’s Adult Drug Court program.
Page 64
3X-4 Contracts to provide Substance Use Disorder treatment to the Delinquence Drug Court Program with Drug Abuse Treatment Association, Inc. and Center for Family Services of Palm Beach County, Inc.
NOVEMBER 19, 2024
TABLE OF CONTENTS
CONSENT AGENDA
X. PUBLIC SAFETY
Page 65
3X-5 Grant Adjustment Modification with U.S.
Department of Justice, Office on Violence Against Women extending the grant
award, First Amendment to Contract with Aide to Victims of Domestic Abuse,
Inc., with Battered Women’s Justice Project, Inc. and with Lee Giordano to
extend the term of the contracts.
Page 66
3X-6 Emergency Medical Services Memorandum of
Agreement to improve and expand the EMS System.
AA. PALM TRAN
Page 67
3AA-1 Interlocal Agreement with the Village of
Wellington for paratransit transportation services.
Page 67 - 68
3AA-2 Contract
Addendum with Florida Transportation Systems, Inc. for the purchase of
minibuses.
Page 69
3AA-3 Resolution approving a Public Transportation
Grant Agreement to partially offset the operational costs for the Go Glades
Service Palm Beach County.
CC. SHERIFF
Page 70
3CC-1 Budget Transfer for the Computer Crimes Unit to
purchase and install a Farady room.
DD.
TOURIST DEVELOPMENT COUNCIL
Page 71
3DD-1 Authorization
request for the Mayor to sign a letter to the Cultural Council of Palm Beach
County, Inc. expressing the BCC support for arts and cultural tourism.
3DD-2 Executed
FY 2024 Category “G” Grant Agreement with Prospectselect Baseball, Inc. for the
promotion of Prospect Select Fall World Series.
EE.
OFFICE OF RESILIENCE
Page 72
3EE-1 Resilient
Florida Program Grant application requesting additional funding for the
Australian Avenue drainage improvement project.
Page 73
3EE-2 Resilient
Florida Program Grant application request funding to construct drainage
conveyances within Country Club Acres.
NOVEMBER 19, 2024
TABLE OF CONTENTS
CONSENT AGENDA
EE. OFFICE OF RESILIENCE
Page 74
3EE-3 Resilient
Florida Program Grant application requesting funding to construct drainage conveyances
within Englewood Estates/Manor Subdivision.
FF. OFFICE OF EQUAL
OPPORTUNITY
Page 75
3FF-1 Amendment
No. 1 with Weiss Serota Helfman Cole & Bieman, PL for representation of
complainants in litigation of housing discrimination complaints.
GG.
CAREERSOURCE
Page 75
3GG-1 Appointment of one (1) member
to the CareerSource Palm Beach County, Inc. Board of
Directors.
PUBLIC HEARINGS – 9:30 A.M.
A. PUBLIC SAFETY
Page 76
4A-1 Issuance of a Special Secondary Service
Provider Certificate of Public Convenience and Necessity (COPCN) to Cambridge
Security Services, Corporation for the gated community of Delaire Country Club.
REGULAR AGENDA
A. AIRPORTS
Page 77
5A-1 Amendment No. 1 with EXP U.S. Services, Inc.
to provide services for the PBI and North Palm Beach County General Aviation
Airport Hangar projects.
Page 78
5A-2 Contract
for Consulting/Professional Services with Garver LLC for the Runway Pavement
Rehabilitation project at PBI, and a Federal Aviation Administration Grant
Agreement.
B.
COMMUNITY SERVICES
Page 79 - 80
5B-1 Ratify
the Mayor’s signature for the U.S. Department of HUD Homeless Management
Information System Expansion Grant Agreement; for the U.S. Department of HUD
Pathway to Independence Program Renewal Grant Agreement; and HUD CoC Planning
Renewal Grant Agreement.
NOVEMBER 19, 2024
TABLE OF CONTENTS
REGULAR AGENDA
C. COUNTY ATTORNEY
Page 81
5C-1 Request approval of one law firm team for
outside legal counsel, and approve the contract for Professional Legal
Services.
D. OFFICE OF COMMUNITY
REVITALIZATION
Page 82
5D-1 Contract with Spirit of Giving Network, Inc.
for the 2025 Back to School PBC event.
E. HOUSING &
ECONOMIC DEVELOPMENT
Page 83
5E-1 Request to approve on preliminary reading
and permission to advertise Ordinance relating to the Economic Development Ad
Valorem Tax Exemption program.
Page 84
5E-2 HOME American Rescue Plan Program award to
Vita Nova, Inc.
Page 85 - 86
5E-3 HOME American Rescue Plan Program award to
Fort Lauderdale Independence Training and Education Center, Inc.
Page 86 - 87
5E-4 General Obligation Housing Bond Loan Program
Affordable Housing Multifamily Development award to Village of Valor, Ltd.
Page 88 - 89
5E-5 General Obligation Housing Bond Loan Program
Affordable Housing Multifamily Development award to SP Field, LLC.
F. FACILITIES
DEVELOPMENT & OPERATIONS
Page 90 - 91
5F-1 Request approval for finding of emergency
establishing the design and renovation of the County-owned improved residential
properties acquired through escheatment, foreclosure and/or eminent domain.
BOARD
APPOINTMENTS (Pages 92 - 93)
A.
COMMUNITY SERVICES
6A-1 Community
Services – appoint one (1) member to the Citizens Advisory Committee on Health
and Human Services.
B.
DISTRICT BOARD APPOINTMENTS
NOVEMBER 19, 2024
TABLE OF CONTENTS
STAFF
COMMENTS (Page 94)
BCC COMMENTS (Page 95)
ADJOURNMENT (Page 96)
NOVEMBER 19, 2024
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following final minutes of the Board of
County Commissioners meetings:
Meeting Date Meeting Type
October
8, 2024 Regular
October
22, 2024 Regular
October
24, 2024 Zoning
October
29, 2024 Workshop
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptrollers Office. Countywide
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve: Change Order No. 1 in the amount of
$486,096.08 and a retroactive contract time extension of 21 days to the
contract dated December 19, 2023 (R2023-1844) (Contract) with Rosso Site
Development, Inc. (RSD) for Beach Road Parking, north of Old A1A (Project). SUMMARY: Approval of Change Order No. 1 will provide
compensation to RSD for quantity overruns that exceed the original contract
quantities, as allowed in Section 4-3.1 of the Contract, and provide for the
retroactive Contract time extension.
Unexpected deficiencies in the existing base beneath the improved
parking area were encountered during construction, resulting in increased
material quantities to install what was required to meet design standards. Per PPM CW-F-050, the total of this Change
Order exceeds the threshold of $100,000 and allowable time extensions relating
to staff approvals of change orders to contracts and requires the Board of
County Commissioners (BCC) approval. The Contract was approved December 19,
2023, in the amount of $1,369,721.23. The
total Contract amount, including this Change Order is $1,855,817.31. Work on this Project was substantially
completed on July 25, 2024. The
retroactive time extension associated with this Change Order will bring the
completion date to August 12, 2024. This
is the only change order before Project closeout. This Contract was presented to the Goal
Setting Committee on August 19, 2022 and the Committee established an
Affirmative Procurement Initiative (API) of a 20% minimum mandatory Small
Business Enterprise (SBE) participation, of which 5% must be Minority Business
Enterprise (MBE) participation for African American (AA) and Hispanic American
(HA) owned firms. The proposed SBE
participation for Change Order No. 1 is 0%.
To date, the overall SBE participation achieved on this Contract is
26.18%, and the overall MBE participation achieved is 11%. District 1
(YBH)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
2. Staff recommends
motion to approve: Change Order No. 3 to the contract with FG
Construction, LLC (FGC), dated August 25, 2020 (R2020-0979) (Contract) for a
retroactive time extension of 256 days to the Florida Mango Road over PBC L-2 Canal
Bridge Replacement (Project). SUMMARY: Pursuant to Contract Specification Sections
8-6.4 and 8-7.3.2, the approval of Change Order No. 3 will provide a 256-day
retroactive Contract time extension for holidays, weather days, re-grading of
the L-2 Canal’s pump house rip rap, and recovery days due to pump house
discharges to lower the water level upstream of the Project. Per PPM CW-F-050,
the time extension in Change Order No. 3 exceeds the allowed staff approval,
and requires the Board of County Commissioners (BCC) approval. The Contract was
approved August 25, 2020, for the amount of $841,718.02. Previous change orders totaling $5,487.17
plus this Change Order bring the total change order amount to $5,487.17 for the
Contract. The total Contract amount,
including this Change Order and previous change orders, is $847,205.19. The
retroactive time extension associated with this Change Order will bring the
completion date to July 11, 2022. Due to
negotiations with FGC and staff turnover at FGC, it took multiple submissions
from them to collect all required supporting documentation to finalize this
Change Order. This is the final change
order for the Project. Liquidated
damages are approximately $45,000 and will be withheld from FGC’s final pay
application at project close out. This
Project was presented to the Goal Setting Committee on August 7, 2019 and the
Committee established an Affirmative Procurement Initiative (API) of a 20%
minimum mandatory Small Business Enterprise (SBE) participation, of which 3%
must be Minority Business Enterprise (MBE) participation for African American
(AA) and Hispanic American (HA) owned firms.
The proposed SBE participation for Change Order No. 3 is 0%. To date, the overall SBE participation
achieved on this Contract is 33.4%, and the overall MBE participation achieved
is 33.4%. Districts 2 & 7 (YBH)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
3. Staff recommends
motion to approve: Supplement No. 6 (Supplement) in the amount of
$124,725 to the contract (R2022-0335) dated April 12, 2022 (Contract) with HSQ Group, LLC (HSQ) for the Australian Avenue Drainage
Improvements from Banyan Boulevard to 45th Street (Project). SUMMARY: Approval of this Supplement will provide the professional services
necessary for street lighting analysis and design of additional driveway
improvements for the Project. This
Project was presented to the Goal Setting Committee on October 7, 2020 and the
Committee established Affirmative Procurement Initiatives (API) of a 20% minimum mandatory Small Business
Enterprise (SBE) participation and an SBE evaluation preference. HSQ
committed to 88% SBE participation and received 13 Evaluation Preference
Points. The proposed SBE participation
for this Supplement is 0%. To date, the
overall SBE participation achieved on this Project is 81.23%. HSQ
has an office located in Palm Beach County. This Project is included in the
Five-Year Road Program and has infrastructure sales tax funding. District 7 (YBH)
4. Staff recommends
motion to approve: Work
Order G-22 in the amount of $591,180.60
to the annual traffic signal contract dated August 23, 2022 (R2022-0791), as
amended on August 20, 2024 (R2024-0882) with Gerelco Traffic Controls, Inc.
(Gerelco) to upgrade the traffic signal from span wire to mast arm at the
intersection of Summit Boulevard and Haverhill Road,
Palm Beach County (County) Intersection ID Number 32049 (Project). SUMMARY: Approval of this Work Order
will allow Gerelco to construct the Project. Per County PPM CW-F-050, this Work
Order exceeds the threshold relating to staff approvals of Work Orders to
annual contracts, thus requiring approval from the Board of County
Commissioners (BCC). Prior to and including this Work Order, $4,702,392 of
Gerelco’s $10,000,000 not to exceed contract amount has been spent or
encumbered. On January 20, 2022, the Office of Equal Business Opportunity
granted a waiver of the Affirmative Procurement Initiative (API) based upon the
determination that sufficient qualified Small/Minority/Women Business
Enterprises (S/M/WBE) providing the goods or services required by the contract
are unavailable in the County to perform the specialized construction of
traffic signals. On August 20, 2024, the BCC approved the first amendment to
the contract, increasing the contract amount to $10,000,000 from $5,000,000 for
Gerelco to provide for and install various signal components for traffic
control devices. Gerelco has an office located in the County. District 3
(YBH)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
5. Staff recommends
motion to approve: Supplement
No. 3 (Supplement) to the CR
880 Bridge over the South Florida Water
Management District’s (SFWMD) C-51 Canal Bridge Replacement (Project)
Contract (R2015-0839), dated July 7, 2015 (Contract) with Alan Gerwig
& Associates, Inc. (AGA) in the amount of $206,465.02 for
professional services for the Project. SUMMARY: The bridge was
deemed functionally obsolete and is in need of replacement. Design plans are being prepared by AGA under
this Contract. Approval of this
Supplement is for the professional
services necessary to provide additional permitting services, geotechnical and
structural evaluation for the Project.
Over the course of the project, alternate bridge designs were studied to
avoid lengthy detours during construction, which resulted in changes to the
alignment and design of the bridge.
Significant coordination efforts, trying to preserve parts of the bridge
offsite to satisfy the State Historic Preservation Office’s (SHPO) requirements
delayed the Project further. Those
efforts were unsuccessful, and it took almost two (2) years to secure
experts to perform 3-D scanning and modeling of the existing bridge to
again satisfy SHPO permit requirements. More recently, the design period
was extended due to additional environmental and permitting requirements that
include identification of additional wetlands and requiring some redesign to
avoid them. The solicitation for design
professionals was advertised on April 6, 2014 and April 13, 2014, prior to the
effective date of the Equal Business Opportunity (EBO) Ordinance and pursuant
to the Small Business Enterprise (SBE) Ordinance at the time with final
selection taking place on September 30, 2014.
The SBE goal for all contracts was 15%.
The proposed SBE participation
for this Supplement is 10.50%. To date, the overall SBE participation achieved
on this Contract is 74.67%. AGA has an
office located in Palm Beach County. This
Project is included in the Five-Year Road Program and has infrastructure sales
tax funding. District 6
(YBH)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
6. Staff recommends
motion to receive and file: an executed contract with Kittelson & Associates, Inc. (KAI) in the
amount of $639,177.08 for professional consulting services for the development
of the Palm Beach County (County) Safety Action Plan (Plan). SUMMARY:
In accordance with Countywide PPM CW-O-051, all delegated contracts,
agreements, and grants must be submitted by the initiating Department as a
receive and file agenda item. The contract was executed by the County
Administrator on September 23, 2024 per Resolution R2024-0020 dated January 23,
2024. The Plan will identify projects and strategies on County roads that
enhance the safety of the transportation network. Before implementing the Plan, input from
stakeholders will be sought via public engagement process, and the Plan will be
presented to the Board of County Commissioners (BCC) for approval. Because the Plan’s development is funded by a
federal grant agreement (R2024-0019) (GRANT), the Equal Business Opportunity
Ordinance is not applicable. On June 25, 2024, the Consultant’s Competitive
Negotiations Act Selection Committee selected KAI and, in accordance with PPM
No. CW-O-048, the BCC was notified of the selection on June 26th, 2024. Countywide
(YBH)
7. Staff recommends
motion to receive and file: six (6) fully executed Lighting Agreements with the Florida Power &
Light Company (FP&L) for various locations within Palm Beach County. SUMMARY:
In accordance with Countywide PPM CW-O-051, all delegated contracts,
agreements, and grants must be submitted by the initiating Department as a
receive and file agenda item. The
agreements were executed by the County Engineer on August 7, 2024, and
September 12, 2024, per Resolution R2024-1016.
FP&L agreements are based on the type of street lighting fixture
and/or pole being installed or removed.
Lighting Agreements are utilized for the installation and/or removal of
LED street lights and poles submitted to FP&L after December 31, 2021. Countywide
(YBH)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
D. COUNTY ATTORNEY
1. Staff recommends
motion to:
A) approve the official bonds on the newly elected and re-elected Commissioners of Palm Beach County; and
B) receive
and file the official bonds on the newly elected and re-elected
Commissioners of Palm Beach County with the Clerk of the Circuit Court.
SUMMARY: Pursuant to Florida Statutes Section
137.01 and Palm Beach County Code Ordinance 2-140, newly elected and re-elected
Commissioners must secure bonding for presentation to the Board of County
Commissioners (BCC) immediately following their election. Such official
bonds must be approved by the BCC and filed with the Clerk of the Circuit Court. Countywide (DB)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: the reappointment of one (1) member to the Palm
Beach County HIV Comprehensive AIDS Resources Emergency Act Council (HIVCC),
for the term November 19, 2024 to November 18, 2027:
Seat
No Appointment Recommended By
6 Nancy Lyn McConnell HIV
CARE Council
Summary: HIVCC shall prioritize the allocation of Ryan White (RW) HIV/AIDS
Program funds within Palm Beach County (PBC) and develop a comprehensive plan
for the organization and delivery of health services described in 42 U.S.C. § 300ff,
et seq. The HIVCC’s mission is compatible with the existing state and local
plans for providing health services to individuals with HIV disease. The U.S.
Department of Health and Human Services, through the Health Resources and
Services Administration (HRSA), requires that PBC maintain a planning council
responsible for setting priorities and allocations for the RW grant funding.
The HIVCC serves as that council. Federal law requires that the planning
council’s composition reflect the demographics of individuals with HIV/AIDS in
the eligible area. At least 33% of its
members must be consumers of RW services who are not affiliated with
subrecipient service providers. The law also requires that the planning council
represent designated categories including health care providers, social service
providers, community-based organizations, local public health agencies,
non-elected community leaders, and grantees of Federal HIV programs. According
to Resolution No. 2011-1560, the total membership for the HIVCC shall not
exceed 33 at-large members. The HIVCC recommends the reappointment of Ms. Nancy
McConnell, who is employed by Rebel Recovery Florida. This agency has a
contract with PBC for services; however, the HIVCC does not provide regulation,
oversight, management, or policy-setting recommendations regarding the
contracts or transactions with Rebel Recovery Florida. Disclosure of this
contractual relationship at a duly noticed public meeting is provided in
accordance with the provisions of Section 2-443 of the PBC Code of Ethics. The
diversity count for the 24 seats that are currently filled is African-American:
9 (38%), Caucasian: 8 (33%), Hispanic-American: 5 (21%) and Asian-American: 2
(8%). The gender ratio (male: female) is 10:14. Ms. McConnell is Caucasian. The
staff has addressed the need to
increase diversity within our boards and will continue to promote efforts to
expand this Board’s diversity. Countywide (HH)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
2. Staff recommends
motion to approve: retroactive
agreements for the provision of
homeless prevention, rapid re-housing, rental assistance, utility assistance,
reunification, and other supportive services to individuals and families at
risk of or experiencing homelessness for the term of these agreements:
A) Subrecipient
Agreement with Catholic Charities of the Dioceses of Palm Beach, Inc. (Catholic
Charities), for the period July 1, 2024 through June 30, 2025, in an amount
not-to-exceed $299,646, for homeless prevention assistance to households;
B)
Subrecipient Agreement with Southeast Florida Behavioral Health Network,
Inc. (SEFBHN), for the period October 1, 2024 through June 30, 2025, in an
amount not-to-exceed $454,414, to provide financial assistance to youth
transitioning out of foster care and individuals dealing with substance use or
mental health issues; and
C) Subrecipient Agreement with ChildNet, Inc. (ChildNet), for the period
October 1, 2024 through June 30, 2025, in an amount not-to-exceed $228,990, to
provide financial assistance to families awaiting reunification by providing
access to resources for move-in expenses, utility assistance, and ongoing case
management.
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
2. Summary: The Florida Department of Children and
Families (DCF) provides funding to Palm Beach County (PBC) through the Unified
Homeless Grant (UHG) IP004. This grant has been amended ten (10) times to
provide additional funding to support services.
Retroactive approval is requested as receipt of the executed Amendment
Number 10 authorizing expenditures of these funds from July 1, 2024 through
June 30, 2025 was delayed by DCF. This funding is allocated to subrecipients to
provide services aimed at preventing homelessness, rapidly re-housing
individuals and families experiencing homelessness, supporting family
reunification, and evaluating performance measures. The subrecipient grants
address the housing crisis by aligning with DCF's initiatives for homelessness
prevention and rapid re-housing, specifically, helping the families involved in
the child welfare system, with a primary focus on reunification, as well as
assisting vulnerable populations such as youth transitioning out of foster care
and individuals dealing with substance use or mental health disorders. Catholic Charities will provide homeless
prevention assistance to eligible PBC households at risk of homelessness by providing
case management assistance, rental/mortgage assistance, and utility assistance,
serving up to 200 individuals in FY 2025. SEFBHN will provide rapid
rehousing and supportive services to 31 vulnerable individuals experiencing
homelessness in FY 2025, including support with rent (covering first, last, and
security deposits) and utility assistance. ChildNet will provide reunification
services to homeless families engaged with the child welfare system via rapid
re-housing and supportive services. This
includes supporting families by providing access to resources for move-in
expenses, utility assistance, and ongoing case management. All services are
provided consistent with the Housing First framework. Countywide (HH)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
3. Staff recommends
motion to approve:
A) Amendment
#003 to Standard Agreement No. IA024-9500 (R2024-0283) for Older Americans Act (OAA) with Area Agency on Aging of Palm
Beach/Treasure Coast, Inc. (AAA), for the period retroactive to January 1, 2024 through December 31,
2024, to amend, revise
and replace portions of the Standard Agreement and decrease the overall total funding by
$42,000, in an amount not to exceed $3,477,303, to provide in-home and
community-based services to seniors;
B) Amendment #001 to Standard
Agreement No. IC024-9500 (R2024-1184) for
Community Care for the Elderly (CCE) with
AAA, for the period retroactive to July 1, 2024 through June 30, 2025, to amend, revise and replace portions of
the Standard Agreement, to assist seniors and caregivers by providing
in-home services to help seniors live independently;
C) Amendment #001 to Standard Agreement No. IZ024-9500 (R2024-1186) for Alzheimer’s Disease Initiative (ADI) with
AAA, for the period retroactive to July 1, 2024 through June 30, 2025, to amend, revise and replace portions of
the Standard Agreement, to assist seniors afflicted with Alzheimer’s disease and
other forms of dementia, as well as their caregivers, with services to help
seniors reside independently in their own homes;
D)
Amendment #001
to Standard Agreement No. IH024-9500 (R2024-1185) for Home
Care for the Elderly (HCE) with AAA, for the period retroactive to July 1, 2024
through June 30, 2025, to
amend, revise and replace portions of the Standard Agreement, to
assist seniors and their caregivers with a provision of care in a family-type
living arrangement as an alternative to institutional care; and
E) FY
2024 a downward Budget Amendment of $42,000 in the Division of Senior and
Veteran Services (DSVS) Administration Fund to align the budget to the actual
grant award.
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
3. Summary:
DSVS receives grant funds
from the AAA to serve seniors aged 60 and older and their caregivers through
OAA, CCE, ADI, and HCE services. The number of seniors served depends on the
grant amount and client needs. OAA funds are used to provide in-home and community-based services to
seniors. For FY 2023-2024, OAA is currently
serving 2,929 active clients. CCE
agreement (Catalog of State Financial Assistance (CSFA 65.010), assists
seniors and caregivers by providing in-home services to help seniors live
independently. For FY 2023-2024, CCE is currently
serving 201 active clients.
The ADI agreement (CSFA 65.004) assists seniors affected by Alzheimer’s disease
and other forms of dementia, as well as their caregivers, by offering services
that enable seniors to reside independently in their own homes. For FY 2023-2024, ADI is currently
serving 119 active clients.
The HCE agreement (CSFA 65.001) assists seniors and their caregivers by
providing care in a family-type living arrangement as an alternative to
institutional care. For FY 2023-2024, HCE is currently
serving 101 active clients. No additional County match is required. The budget amendment is necessary to align the
County budget with the actual grant awards. DSVS is responsible for providing services
north of Hypoluxo Road, which includes all districts except Districts 2, 4, 5
and 7 south of Hypoluxo Road. The Mae Volen Center, Inc. is responsible for
providing services in the areas south of Hypoluxo Road. (DSVS) Countywide except for portions of
Districts 2, 4, 5, and 7 south of Hypoluxo Rd. (HH)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
4. Staff recommends
motion to approve: the
reappointment of three (3) members to the Homeless Advisory Board (HAB),
effective November 19, 2024 through September 30, 2027:
|
Seat No. |
Appointment |
Seat Requirement |
Recommended By |
|
3 |
Erica Whitfield |
School District Board Member |
School District of PBC |
|
11 |
Joseph Nieves |
Formerly Homeless Individual |
Homeless and Housing Alliance |
|
13 |
Ezra Krieg |
Faith-Based Community Representative |
Community Services Department |
Summary: The HAB fosters and promotes cooperation
among governmental agencies, community-based agencies, non-profit
organizations, and business interests. The HAB works closely with the County to
determine roadblocks affecting program implementation and recommend corrective
measures to the Board of County Commissioners (BCC). The U.S. Department of Housing
and Urban Development (HUD) recommends that recipients of Continuum of Care
(CoC) funds comply with the Homeless Emergency Assistance and Rapid Transition
to Housing Act of 2009 (HEARTH Act), and with 24 CFR Part 578. The CoC provides
funds for the operation and maintenance of Safe Havens, transitional housing,
and permanent supportive housing. On May 1, 2007, the BCC established the HAB. Per Resolution No. R2016-0038. The total
membership for the HAB shall be no more than 14 at-large members, comprised of
members representing government, business providers, law enforcement,
advocates, education, faith-based, and the formerly homeless. The HAB
recommends the reappointment of Erica Whitfield, Joseph Nieves, and Ezra Krieg.
Mr. Nieves is employed by The Lord’s Place, Inc., which contracts with the
County for services; however, the HAB provides no regulation, oversight,
management or policy-setting recommendations regarding the subject contracts or
transactions with The Lord’s Place, Inc. Disclosure of any contractual
relationships at a duly noticed public meeting will be provided in accordance
with the provisions of Section 2-443 of the Palm Beach County Code of Ethics.
The diversity count for the 9 seats that are currently filled is
African-American: 5 (50%), Caucasian: 3 (30%), and Hispanic-American: 1(10%).
The gender ratio (female: male) is 7:2. Staff has addressed the need to
increase diversity within our boards and will continue to encourage this to
expand this Board’s diversity. (Human Services and Community Action Program) Countywide
(HH)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
5. Staff recommends
motion to receive and file: Notice of Grant Award/Fund Availability (NFA)
#042716 (Federal Award Identification Number (FAIN) G-2301FLCOSR, Catalog of
Federal Domestic Assistance (CFDA 93.569) from Florida Department of Commerce
(FDOC) received on August 15, 2024, for Program Year 2023 allocation, in the
amount not-to-exceed $1,274,058.49, to extend the end date for the program
period from September 30, 2024 to November 15, 2024 for the Community Services
Block Grant (CSBG) for a new program period of July 1, 2023 through November 15,
2024 with no change in overall funding. Summary:
On June 15, 2021, the Board of County Commissioners (BCC) ratified the Mayor’s
signature on the Federally Funded Subgrant Umbrella Agreement #E2016
(R2021-0783) (CFDA No.93.568 and 93.569)
with the FDOC, for the period October 1, 2020 through September 30,
2023, for the Low-Income Home Energy Assistance Program (LIHEAP) and CSBG
programs. The Umbrella Agreement was subsequently amended on February 25, 2022,
August 16, 2023, and September 10, 2024. The parties amended and reinstated the
Umbrella Agreement as part of a joint effort to align Community Action Agency
(CAA) spending with legislatively appropriated state budget authority. This is
a process required annually by state law. Under the terms of the new umbrella
agreement, FDOC will issue an NFA for each program award and issue amendments
to NFA’s for any changes. These NFAs are issued to add or increase funding.
CSBG funds are used to provide economic stability and mobility services to
approximately 2,300 low-income individuals and 900 families. Economic stability
services include rent and utility assistance. Economic mobility services
include employment skills training, job placement, resume writing training,
financial management training, and case management. In FY 2023, 31 individuals
completed vocational training and ten (10) became employed. No County match is required. Countywide
(HH)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
6. Staff recommends
motion to approve: Three
(3) appointments to the Citizens Advisory Committee on Health and Human
Services (CAC/HHS), for the term November 19, 2024 to September 30, 2027:
|
Seat No. |
Appointment |
Seat Requirement |
Nominated By |
|
1 |
LaNita Sanders |
Designated Seat: Representative of Birth to 22 |
·
Vice Mayor Maria Marino ·
Commissioner Gregg Weiss ·
Commissioner Marci Woodward |
|
3 |
Kate Magro |
A Component of the Health and Human Services System of Care |
·
Vice Mayor Maria Marino ·
Commissioner Gregg Weiss ·
Commissioner Marci Woodward |
|
7 |
Steven Gustafson |
A Component of the Health and Human Services System of Care |
·
Vice Mayor Maria Marino ·
Commissioner Gregg Weiss ·
Commissioner Marci Woodward |
Summary: The CAC/HHS shall provide recommendations
to sustain core services within the Systems of Care by defining basic needs,
surveying emergent and/or urgent needs, prioritizing resources to address these
needs, and making funding recommendations to the Board of County Commissioners
(BCC) to fill critical service gaps. The CAC/HHS consists of six (6) at-large
members and five (5) designated members.
This includes at least one (1) member who is a resident west of the 20
Mile Bend, at least one (1) member who is a representative of the Palm Beach
County League of Cities, at least one (1) member who is a representative of the
Florida Department of Health in Palm Beach County, at least one (1) member who
is a representative of Birth to 22, and at least one (1) member with lived
experience in the HHS System of Care, per Resolution R2024-0917. The Resolution
requires that the Executive Committee of the CAC/HHS solicit and recommend
member nominations for transmittal to the BCC. The BCC was notified by memo
dated September 12, 2024, requesting nominations for appointments. The CAC/HHS
received appointment applications for three (3) candidates and determined that
these candidates would be beneficial to the board. All candidates meet the
applicable guidelines and requirements outlined in the resolution. The
diversity count for the seven (7) currently filled seats is as follows:
Caucasian: 2 (29%), African-American: 3 (43%), Asian-American: 1 (14%), and
both African-American and Caucasian 1: (14%). The gender ratio (female: male)
is 7:0. LaNita Sanders identifies as an African-American and Native American
female. Kate Magro identifies as a Caucasian female. Steven Gustafson
identifies as a Caucasian male. Staff has addressed the need to increase
diversity within our boards and will continue to encourage this to expand this
Board’s diversity. Countywide (HH)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
1. Staff recommends
motion to approve: Amendment No. 13 (Amendment) to the Contract
for Consulting/Professional Services (Agreement) with RS&H, Inc.
(RS&H), in the amount of $238,488.50 to provide supplemental services for a
previously approved task related to the New Parking Revenue Center
Building. Summary: The
Agreement with RS&H was approved by the Board of County Commissioners (BCC)
on May 7, 2019 (R2019-0612) in the amount of $2,004,570.58. Amendment No. 1 through Amendment No. 12 increased
the contract amount by $14,969,737.38 and provided planning, design and
construction phases services, including, but not limited to, services for the
following projects at the Palm Beach International Airport: Escalator
Replacement, New Parking Revenue Center Building, New Air Rescue and Fire
Fighting (ARFF) Building, Concourse B Expansion, Switchgear Replacement, and
Elevator Replacement. A detailed Contract History is included in Attachment 1.
Approval of this Amendment will increase the amount of the Agreement by
$238,488.50 for a total contract amount of $17,212,796.46. While the term of
the Agreement has expired, it authorizes amendments to be issued after its
expiration for any supplemental services needed to complete a task authorized
prior to the expiration of the Agreement. The Agreement authorized Task
I-19-PBI-R-003 for the design and preparation of construction documents for the
New Parking Revenue Center Building (Project).
Amendment No. 13 provides supplemental design services required to
complete the Project. RS&H is a
Jacksonville, Florida based firm; however, the majority of the work will be
managed through its Fort Lauderdale, Florida office. RS&H, Inc. committed
to 23% Disadvantaged Business Enterprise (DBE) participation for the Agreement.
The DBE participation for this Amendment is 20.45%. The cumulative DBE
participation to date, including this Amendment, is 30.06%. Countywide (AH)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
2. Staff recommends
motion to approve: Construction Manager (CM) at Risk Contract
(Contract) with The Whiting-Turner Contracting Company, Inc. (Whiting-Turner),
for an initial term of two (2) years with three (3), one (1) year renewal
options for CM at Risk Services for Campus Wide Facility Improvements at Palm
Beach International Airport (PBI). Summary:
In order to complete certain facility improvement projects at PBI, the
Department of Airports (Department) requires a CM at Risk contractor to provide
preconstruction and construction services, which includes conducting the
procurement process for assigned tasks/work orders, project management and
construction supervision. The Department issued a request for proposals for two
(2) contracts for CM at Risk Services for Campus Wide Facility Improvements at
PBI on March 3, 2024. The Selection Committee recommended the award of one (1)
of the two (2) contracts to Whiting-Turner. Projects that may be assigned under
the Contract include the Terminal Federal Inspection Service (FIS) Facility
Expansion, Aircraft Rescue and Fire Fighting (ARFF) Facility Improvements,
Terminal and Concourse Modernization, General Aviation (GA) Federal Inspection
Service (FIS) Facility Expansion and Revenue Control Building Replacement. The services provided under the Contract are
task/work order based. The specific
projects that will be assigned under the Contract will be determined at a later
date and approved in accordance with PPM CW-F-050. Whiting-Turner is a Baltimore, Maryland based
firm; however, the work will be directly managed by the local South Florida
office in Broward County. A Disadvantaged Business Enterprise (DBE) subcontracting
goal of 11% was established for the Contract.
Whiting-Turner will be required to demonstrate its good faith efforts to
achieve the established DBE goal for each task/work order assigned under the
Contract. Countywide (AH)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
3. Staff recommends motion to approve:
A) Change Order No. 6 to the Contract
(R2023-0218) (Contract) with Alen Construction Group, Inc. (Alen), for repairs
to the short-term and long-term parking garages (Project) at the Palm Beach
International Airport (PBI) in the amount of $171,107.83, extending the project
duration by 166 calendar days; and
B) a Budget Transfer
of $171,108 in the Airport’s Improvement & Development fund, including a
Transfer from Reserves in the amount of $171,108.
Summary: The Project was approved by the Board of County Commissioners (BCC) on February 7, 2023 (R2023-0218) in the amount of $2,684,458 with a project duration of 330 calendar days. Change Orders No. 1, 2 and 4 were approved pursuant to delegated authority in accordance with PPM CW-F-050. These Change Orders increased the contract amount by $165,445.11, extended the project duration by 82 calendar days, and provided for approval of a threshold inspection plan required during permit review, modifications of markings to meet current code, and restriping of parking stalls. Change Order No. 3 (R2023-1594) and Change Order No. 5 (R2024-0541) increased the contract amount by $511,133.81, extended the project duration by 164 calendar days, and provided for repairs to light poles and sidewalk pavement, mitigation of water intrusion in an elevator lobby, replacement of double-tee connections requiring repair, and corrections to a floor slab for drainage. A detailed contract history is included in Attachment No. 1. Approval of Change Order No. 6 increases the contract amount by $171,107.83 for a total contract amount of $3,532,144.75 and extends the project duration by 166 calendar days for a total project duration of 742 calendar days. Change Order No. 6 includes concrete joint repairs to mitigate an existing water leak, replacement of a breaker in an electrical panel, light pole foundation repairs, and the installation of new louvers within elevator shafts of one of the parking garages. The Contract was presented to the Goal Setting Committee (Committee) on July 20, 2022. The Committee established a mandatory 20% Small Business Enterprise (SBE) subcontracting goal for the Contract as the Affirmative Procurement Initiative (API). The SBE participation for Change Order No. 6 is 68.4%. The cumulative SBE participation for this Contract to date, including Change Order No. 6, is 94.4%. Countywide (AH)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
4. Staff recommends
motion to approve: Amendment No. 5 (Amendment) to the Contract
for Consulting/Professional Services (Agreement) with HDR Engineering, Inc.
(HDR), in the amount of $50,828.79 to provide supplemental services for a
previously approved task related to the Cargo Access Improvements Project. Summary: The Agreement with HDR for airport design
and engineering services was approved by the Board of County Commissioners
(BCC) on August 20, 2019 (R2019-1157) in the amount of $960,107. Amendment No.
1 through Amendment No. 4 increased the contract amount by $1,075,097.63 and
provided planning, design and construction phase services, including, but not
limited to, services for the Palm Beach International Airport (PBI) Cargo
Access Improvements, North Palm Beach County General Aviation Airport Runway
9R/27L Pavement Rehabilitation, and Palm Beach County Park Airport Runway 4/22
Pavement Rehabilitation projects.
Approval of this Amendment will increase the amount of the Agreement by
$50,828.79 for a total contract value of $2,086,033.42. A detailed contract
history is included in Attachment 1. While the term of the Agreement has
expired, it authorizes amendments to be issued after its expiration for
supplemental services needed to complete a task authorized prior to the
expiration of the Agreement. Amendment No. 3 approved on August 23, 2022
(R2022-0887) authorized Task I-22-PBI-H-007 to design the PBI Cargo Access
Improvements Project (Project). Amendment No. 5 provides supplemental design
services required to complete the Project. HDR is an Omaha, Nebraska based
firm; however, the majority of the work is managed from its West Palm Beach
office. HDR committed to 20% Disadvantaged Business Enterprise (DBE)
participation for the Agreement. The DBE participation for this Amendment is
3%. The cumulative DBE participation to
date, including this Amendment, is 20%. Countywide
(AH)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
5. Staff recommends
motion to approve: a Contract with R&D Paving, LLC
(R&D), in the amount of $499,997.56 with a project duration of 250 calendar
days for the Green Street Improvements and Related Work Project (Project) at
Palm Beach International Airport (PBI). Summary: The
Project provides for improvements to the northbound right turn radius from
Military Trail to Green Street and reconstruction of the existing boat ramp
along the canal on the western boundary of PBI, including clearing and
grubbing, excavation, asphalt milling and paving, new curbing, guardrail
removal and replacement, and pavement markings. The Project was advertised on
May 12, 2024, utilizing the County’s competitive bid process. On June 25, 2024, two (2) bids were received
for the Project. R&D, a Palm Beach County company, has been identified as
the lowest responsive, responsible bidder in the amount of $517,962.56;
however, R&D requested to reduce the contract amount to $499,997.56 to
lower the required insurance amounts.
Since this work is located outside the security fence with no proximity
to aircraft, and R&D is a certified Small/Minority/Women Business
Enterprise (S/M/WBE) firm, the Department of Airports recommends approval of
the Contract at the lower contract amount. The Project was presented to the
Goal Setting Committee (Committee) on April 20, 2022, and the Committee
established an Affirmative Procurement Initiative (API) of a mandatory 20% SBE
subcontracting goal, of which a minimum 5% must be M/WBE. R&D committed to
83.6% SBE and 6.5% M/WBE participation for this Contract. Countywide
(AH)
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to receive and file: The Fiscal Year
2024-2025 Adopted Capital Budget for The Town of Jupiter Community
Redevelopment Agency (TOJ CRA). Summary:
The TOJ CRA has submitted its Fiscal Year 2024-2025 Adopted Capital Budget
as per section number 163.358, Florida Statutes. Countywide (DB)
2. Staff recommends
motion to receive and file: The Fiscal Year
2024-2025 Adopted Operating Budget for The Town of Jupiter Community
Redevelopment Agency (TOJ CRA). Summary:
The TOJ CRA has submitted its Fiscal Year 2024-2025 Adopted Operating
Budget as per section number 163.358, Florida Statutes. Countywide (DB)
3. Staff recommends
motion to receive and file: The Annual Report
for the Florida Development Finance Corporation (FDFC) for fiscal year 2024. Summary: The FDFC has submitted
their Annual Report for fiscal year 2024 as per Section 288.9610, Florida
Statutes. Countywide (DB)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET (cont’d.)
4. Staff recommends
motion to receive and file: The Quarterly
Report for quarter ending September 30, 2024 for Children’s Services Council of
Palm Beach County (CSCPBC). Summary:
The CSCPBC has submitted their Quarterly Report for quarter ending September
30, 2024 as per section number 125.901(3)(f), Florida Statutes. Countywide (DB)
5. Staff recommends
motion to approve:
A)
a Budget Amendment of $25,155,204 to establish the FY 2025 budget for
the bond proceeds, costs of issuance, and project costs in the Series 2024A
(Non-AMT) Airport Bonds Capital Project Fund;
B)
a Budget Amendment of $75,458,484 to establish the FY 2025 budget for
the bond proceeds, costs of issuance, and project costs in the Series 2024B
(AMT) Airport Bonds Capital Project Fund;
C)
a Budget Amendment of $1,933,197 to establish the FY 2025 budget for the
debt service reserve in the Series 2024A (Non-AMT) Airport Bonds Debt Service
Reserve Fund;
D)
a Budget Amendment of $5,958,628 to establish the FY 2025 budget for the
debt service reserve in the Series 2024B (AMT) Airport Bonds Debt Service
Reserve Fund;
E)
a Budget Amendment of $1,830,708 to establish the budget for the FY 2025
debt service in the Series 2024A (Non-AMT) Airport Bonds Debt Service Fund;
F) a Budget Transfer in the amount of
$1,830,708 in the Airports Operations Fund;
G)
a Budget Amendment of $5,714,553 to establish the budget for the FY 2025
debt service in the Series 2024B (AMT) Airport Bonds Debt Service Fund; and
H) a Budget Transfer in the amount of
$5,714,553 in the Airports Operations Fund.
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET (cont’d.)
5. Summary: On September 17, 2024, the Board of County
Commissioners (BCC) approved Resolution No. R2024-1265, which authorized the
issuance of the Airport System Revenue Improvement Series 2024A Bonds (Non-AMT)
and the Airport System Revenue Improvement Series 2024B Bonds (AMT). The Series
2024 Bonds are for the purpose of financing the cost of improvements to Palm
Beach International Airport’s (PBI) Concourse B, the replacement of the
Aircraft Rescue and Fire Fighting Facility Station 81 (ARFF Station), and the
replacement of the Revenue Control Building that supports PBI’s public parking
facilities and facilities functionally related thereto. The Series 2024A
(Non-AMT) and Series 2024B (AMT) Bonds, were both issued for a 20 year term at
3.771% and 4.203% respectively. The average annual debt service is $1.946
million on the Series 2024A (Non-AMT), $6.079 million on the Series 2024B
(AMT), and will begin FY 2025. Together, the bond proceeds provide funding of
$100,000,000 for the above referenced capital projects. This budget amendment
will establish the budget for the FY 2025 debt service for the Series 2024
Airport Bonds. Countywide (DB)
6. Staff recommends
motion to approve:
A) Resolution of the Board of County Commissioners of
Palm Beach County, Florida Approving Fiscal Year 2024 Year End Budget Transfers
and Amendments;
B) Budget Transfer of $495,641
in the General Fund 0001 to reallocate budget between departments and to
transfer revenues between funds;
C) Budget Amendment of $79,466
in the County Transport Trust Fund 1201 to transfer revenue to the proper fund;
D) Budget Amendment of $117,412
in the Fire/Rescue MSTU Fund 1300 to recognize increased 911 revenues from
Public Safety Answering Points (PSAPs);
E) Budget Amendment of $24,755
in the Aviation Battalion Fund 1303 to transfer revenue to the proper fund;
F) Budget Amendment of $250,995
in the ACC Mobile Spay/Neuter Prgm Fund 1420 to transfer revenues from the
General Fund to cover unexpected increase in expenditures;
G) Budget Transfer of $369,273
in the Emergency Communications Number “E-911” Fund 1434 to allocate expenses
to other agencies for PSAPs based on 911 revenues and expenditures;
H) Budget Amendment of $8,947 in the MacArthur Foundation’s
Safety and Justice Challenge $1.4M Fund 1513 to recognize interest earnings on
grant funds;
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET (cont’d.)
6. I) Budget Amendment of $79,466
in the Proportionate Share Fund – Zone 5 Fund 3545 to transfer revenue to the
proper fund; and
J) Budget Amendment of $311,151
in the Park Improvement Fund 3600 to recognize grant revenues and appropriate
expenses.
Summary: These transfers and amendments
are necessary to properly allocate budget for FY 2024. The General Fund transfer of $495,641
includes a reallocation of budget between departments to adjust amounts for
expenses due to an unexpected increase in certain costs. The other budget
transfers are necessary to align the budget without increasing the total
appropriations of the funds. The budget amendments relate to adjustments for
unanticipated revenue received for a specific purpose. Countywide (DB)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: Work Order No. 24-004 (Work Order) to the annual
electrical contract (R2019-1755) with Grid-One Electrical Construction, Inc. (Contractor)
in the amount of $416,000 for the Carlin Park - Parking Lot Light Replacement
(Re-bid) project for a period of 360 calendar days from notice to proceed. Summary: The project consists of
the removal and replacement of the existing parking lot lighting with new
light-emitting diode (LED) lighting at Carlin Park (located at 400 S. A1A,
Jupiter). The Work Order authorizes the construction services necessary to
furnish all labor, equipment, devices, tools, materials, transportation, professional
services, supervision, drawings, permitting and all miscellaneous requirements
necessary to remove the existing metal halide lighting fixtures and replace
with new LED light fixtures, light poles and associated electrical work for the
Carlin Park parking lot. The new LED lighting will enhance public safety for
all users of the facility. This project was competitively advertised and new
contractors were invited to bid on the project by submitting prequalification
documents prior to the submission of the bid response. The Contractor will have
360 calendar days from notice to proceed to substantially complete the project.
Liquidated damages for failure to achieve certification of substantial
completion within the contract time or approved time extension thereof are $120
per day. This Work Order was solicited pursuant to the annual electrical
contract and the requirements of the Equal Business Opportunity (EBO)
Ordinance. The annual electrical contract was presented to the Goal Setting
Committee on June 5, 2019 and the Committee established Affirmative Procurement
Initiatives (APIs) of sheltered market for projects less than $100,000 (when
three (3) or more small businesses are qualified under the annual contract) or
a Small Business Enterprise (SBE) contractor will be given a price preference
if its bid is within 10% of the lowest non-small business bid for projects
$100,000 or greater. Since this project is greater than $100,000, the SBE price
preference API was applied. There is no SBE participation on this Work Order.
To date, the Contractor’s overall SBE participation is 77.50%. To date, the
overall SBE participation on the annual electrical contract is 34.66%. At the
time of bid opening, the Contractor; was not a certified SBE however on August
2, 2024 the Contractor was recertified as an SBE. Funding for this project
is from the Infrastructure Sales Tax Fund and the Park Improvement Fund.
(Capital Improvements Division) District 1 (MWJ)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
2. Staff recommends
motion to approve: an Access and
Easement Agreement (Easement) by KLLB AIV, LLC (KLLB) in favor of the County
for vehicle and pedestrian ingress and egress over portions of the Trotting
Center Property PUD (PUD) to serve the County’s civic site within the PUD. Summary:
The PUD is a large undeveloped residential project approved by the Board of
County Commissioners (BCC) on February 27, 2023. The PUD is located on the west side of U.S.
441 south of Heritage Farms Road in unincorporated Palm Beach County and owned
by KLLB. Per the Conditions of Approval
of the PUD, KLLB is required to provide the County with a 2.11 acre civic site which
will be located along U.S. 441 near the entrance of the PUD. KLLB is making certain roadway improvements
to the north and south of the proposed civic site. The improvements will serve the PUD and the
civic site by tying into the two access points to the civic site, north of the
civic site on a private roadway (North Access) and south of the civic site from
U.S. 441 (South Access). The proposed
Easement will allow vehicular and pedestrian ingress and egress to the civic
site over the North and South access areas.
In addition, the County (at its sole cost and expense) shall have the
right to install and maintain a private driveway to the civic site, including
the right to install directional signage.
The North Access is approximately 190 feet long by 120 to 130 feet wide,
containing 18,296 square feet (0.42 acres) and the South Access is
approximately 448 feet long by 20 feet wide, containing 6,659 square feet (0.15
acres), both are being granted to the County at no charge. There is no fiscal impact associated with the
approval of this agenda item. (Property
& Real Estate Management) District 6 (HJF)
3. Staff recommends
motion to approve: a Standard License Agreement (License Agreement)
with the U.S. Army Corps of Engineers, Jacksonville District (ACOE) for the use
of a portion of John Stretch Memorial Park, located on SR 80, in unincorporated
Palm Beach County, just west of Miami Canal Road. Summary:
This License Agreement grants ACOE a revocable license to undertake the removal
of trees and brush, treatment of stumps and roots, cleaning of the toe ditch,
and fortification of the berm within approximately 50 feet on the downstream
side facilitating access and maintenance of the Herbert Hoover Dike. The term
of the License Agreement is 25 years and may be terminated earlier by either
party upon 60 days' written notice. During this term, ACOE is responsible for
the maintenance of the licensed premises, including but not limited to periodic
mowing, fertilizing, and weeding. There is no fiscal impact or cost associated
with the approval of this License Agreement. The County’s Parks
and Recreation department will continue to have administrative responsibility
over the park. (Property & Real Estate Management) District 6 (HJF)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
4. Staff recommends
motion to receive and file:
A) First Amendment to the Entry Agreement with
Ecotech Environmental Services, Inc., for Fire Rescue Station No. 54 (located
at 18501 Highway 7, Boca Raton, FL, FDEP Facility ID: 50-8838331), to
retroactively extend the term of the Agreement from November 20, 2022 to May
20, 2026, in order to continue the assessment, removal, monitoring and
remediation of the contamination to the property; and
B) An Entry Agreement with GLE Associates, Inc.,
for the Palm Beach County Convention Center (located at 650 Okeechobee
Boulevard, West Palm Beach, FL, FDEP Facility ID: 50-8513818) to assess,
remove, monitor and remediate contamination to the property.
Summary:
Resolution (R2015-1613) established a new standard form Agreement for
use with the Florida Department of Environmental Protection (FDEP) and its
contractors to assess, remove, monitor and remediate contamination on
County-owned property. The County initially enters into a standard Site Access
Agreement with FDEP, which is required for FDEP to solicit the contractor who
will actually complete the remediation activities. The County enters into a
separate Entry Agreement with each contractor before the contractor commences
work. The remediation work is completed at no cost to the County. In accordance with County PPM CW-O-051, all
delegated contracts, agreements and grants must be submitted by the initiating
department as a Receive and File agenda item.
(FDO Admin) Countywide (MWJ)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
5. Staff recommends
motion to approve: First Amendment to the Amended and Restated
Interlocal Agreement (R2019-1901) (Agreement) with Florida Atlantic University
Board of Trustees (Participant), to extend the term of the Agreement for
interoperable communications through the countywide common talk groups of the
County’s Public Safety Radio System (County’s System) from December 17, 2024
through December 16, 2029. Summary: This Agreement, which
provides the terms and conditions under which the Participant can program its
radios into and utilize the countywide common talk groups for certain types of
inter-agency communications, expires on December 16, 2024. This Agreement
provides for two (2) renewal options, each for a period of five (5) years. The
Participant has approved the amendment to extend the term of the Agreement to
December 16, 2029, and the renewal now requires approval by the Board of County
Commissioners (BCC). The terms of the Agreement are standard and have been
offered to all municipalities and local branches of state and federal agencies
with 800 MHz trunked radio capabilities.
There are no charges associated with this Agreement. The Participant is
required to pay all costs associated with the Participant’s subscriber units
and to comply with the established operating procedures for the County’s
System. The Agreement may be terminated by either party, with or without cause,
upon ten (10) days prior written notice to the other party. This First
Amendment extends the term of the Agreement, updates standard operational
provisions, and adds the E-verify provision. Other than the changes set forth
herein, all other terms remain the same. (ESS) Countywide (MWJ)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
6. Staff recommends
motion to approve: First Amendment to the Agreement (R2019-1845)
(Agreement) with Medics Ambulance Services, Inc. (Agency), to extend the term
of the Agreement for interoperable communications through the countywide
emergency medical services (EMS) and common talk groups of the County’s Public
Safety Radio System (County’s System) from December 3, 2024 through December 2,
2029. Summary: The Agreement, which provides the terms and
conditions under which the Agency can program into its radios and utilize the
countywide EMS and common talk groups for certain types of interagency
communications, expires on December 2, 2024. The Agreement provides for two (2)
renewal options, each for a period of five (5) years. Agency has approved the
amendment to extend the term of the Agreement to December 2, 2029, and the
renewal now requires approval by the Board of County Commissioners (BCC). The
terms of the Agreement are standard and have been offered to all hospitals and
ambulance service providers with 800 MHz trunked radio capabilities. There are
no charges associated with this Agreement. The Agency is required to pay all
costs associated with the Agency’s subscriber units and to comply with the
established operating procedures for the County’s System. This Agreement may be
terminated by either party, with or without cause, upon ten (10) days prior
written notice to the other party. This First Amendment extends the term of the
Agreement, adds the E-verify, Disclosure of Foreign Gifts and Contracts with
Foreign Countries of Concern provisions, as well as the Human Trafficking Affidavit.
Other than the changes set forth herein, all other terms remain the same. (ESS)
Countywide (MWJ)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
7. Staff recommends
motion to approve: an increase to the maximum dollar value of the
annual roofing contract in the amount of $4,000,000 for roofing services on an
as-needed basis through November 16, 2025.
Summary: On November 17, 2020, the Board of
County Commissioners (BCC) approved the annual roofing contract (R2020-1693
through R2020-1700). The work consists of roof repairs or replacement services
to County-owned properties on an as needed basis. To date, the County has
awarded $5,859,110.87 in work orders. Staff is requesting the cumulative limit
be increased by $4,000,000 for a total cumulative value of $10,000,000 in order
to accommodate additional anticipated new projects required to be accomplished
before the term of this contract expires on November 16, 2025. Work will be
awarded as work orders on a lump-sum, competitively bid basis across all
prequalified contractors. Contractors may qualify at any time and be added to
this annual roofing contract before the term ends. All projects are advertised
on the vendor self-service (VSS) website and are bid among the pool of
pre-qualified contractors while projects $200,000 or greater are additionally
advertised in the newspaper. Bidders without an annual roofing contract
responding to the specific project advertisement shall submit a qualification
application at least ten (10) calendar days before the bid due date. Currently
15 contractors are prequalified. The annual roofing contract was presented to
the Goal Setting Committee on July 15, 2020 and the Committee established
Affirmative Procurement Initiatives (APIs) of sheltered market for projects
less than $100,000 (when three (3) or more small businesses are qualified under
the annual contract) or a Small Business Enterprise (SBE) contractor will be
given a price preference if its bid is within 10% of the lowest non-small
business bid. However, on July 1, 2024, certain statutory changes took effect
which require that the sheltered market for projects less than $100,000 API be
removed. Therefore, the annual roofing contract will have an API of an SBE
contractor being given a price preference if its bid is within 10% of the
lowest non-small business bid for each project. Actual Small/Minority/Women
Owned Business Enterprise (S/M/WBE) participation will be tracked cumulatively
for all work orders issued. To date, the cumulative S/M/WBE participation for
all work orders under the annual roofing contract is 22%. (Capital
Improvements) Countywide (MWJ)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
8. Staff recommends
motion to approve: annual contracts with the following contractors for
electrical services on an as-needed basis through November 18, 2029.
Contractors Status
SBE or Non- SBE
A) Brown Electrical Solutions, LLC Local S/MBE
B) 360 Electrical & Engineering Non-Local Non-SBE
Services LLC
Summary: The purpose of this annual contract is to
pre-qualify contractors to provide electrical services on an as-needed basis.
The work consists of electrical services associated with repairs, improvements
and renovations to County-owned properties. The specific requirements of the
work shall be determined by individual work orders issued against this annual
electrical contract. These contracts are five (5) year indefinite-quantity
contracts with a maximum cumulative value of $11,000,000 across all
prequalified contractors. Work will be awarded as work orders on a lump-sum,
competitively bid basis across all prequalified contractors. Contractors may
qualify at any time and be added to this annual electrical contract before the
term ends. All projects are advertised on the vendor self-service (VSS) website
and are bid among the pool of pre-qualified contractors while projects $200,000
or greater are additionally advertised in the newspaper. Bidders without an
annual electrical contract responding to the specific project advertisement
shall submit a qualification application at least ten (10) calendar days before
the bid due date. Currently two (2) contractors are prequalified. The annual
electrical contract was presented to the Goal Setting Committee on May 15, 2024
and the Committee established Affirmative Procurement Initiatives (APIs) of a
sheltered market for projects less than $100,000 (when three (3) or more small
businesses are qualified under the annual contract) or an Small Business
Enterprise (SBE) contractor will be given a price preference if its bid is
within 10% of the lowest non-small business bid for projects $100,000 or
greater. However, on July 1, 2024, certain statutory changes took effect which
require that the sheltered market for projects less than $100,000 API be
removed. Therefore, the annual electrical contract will have an API of an SBE
contractor being given a price preference if its bid is within 10% of the
lowest non-small business bid for each project. Small/Minority/Women Owned
Business Enterprise (S/M/WBE) participation will be tracked cumulatively for
all work orders issued. (Capital Improvements Division) Countywide (MWJ)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
9. Staff recommends
motion to approve: Supplement No. 1 to Work Authorization (WA) No. 19
(R2021-1716) to the 2019 pipeline continuing construction contract (R2020-0160)
with Johnson - Davis Incorporated (JDI) for the Main County Courthouse (MCCH)
Chiller Pipe Repair project in the amount of $345,933.67, increasing the
project duration by 351 calendar days. Summary: On November 16, 2021, the
Board of County Commissioners (BCC) approved WA No. 19 (R2021-1716) to the 2019
pipeline continuing construction contract (R2020-0160) with JDI for the
emergency replacement of the chilled water line and associated valves at the
MCCH. Supplement No. 1 to WA No. 19 (Supplement No. 1) authorizes the
additional labor and materials necessary for the exploratory work, excavation,
expansion tank relocation, underground piping, wall radar scanning, sewer and
irrigation service relocation, permit fees, pipe insulation, pipe relocation
and other associated work required for the MCCH Chiller Pipe Repair project as
a result of the continued leaking found in the below grade section of existing
piping. Supplement No. 1 also increases the project duration by 351 calendar
days to accommodate the additional work necessary for the emergency repair. The
2019 pipeline continuing construction contract was procured under the
requirement of the Equal Business Opportunity Ordinance (EBO). On April 3,
2019, the Goal Setting Committee applied an Affirmative Procurement Initiative
(API) of a mandatory 20% Small Business Enterprise (SBE) subcontracting
participation. WA No. 19 is an emergency and is therefore exempt from the
requirements of the EBO Ordinance, however JDI reports 1.16% SBE participation
on this supplement. JDI is a Palm Beach
County business. Funding for this project is from the Public Building
Improvement Fund. (Capital Improvements Division) District 7 (MWJ)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
I. HOUSING &
ECONOMIC DEVELOPMENT
1. Staff recommends
motion to approve: A
CDBG-Ad Valorem Economic Development Agreement (Agreement) with the Palm Beach County Black Business Investment Corporation
(BBIC) for $96,000 in Community Development
Block Grant (CDBG) Program funds and $54,000 in County Ad Valorem funds, to
provide economic development services, under the
Fiscal Year 2024-2025 retroactive and in effect from October 1, 2024 to
September 30, 2025. SUMMARY: This
Agreement will fund a total of $150,000 towards a portion of BBIC’s operational
expenses for providing consulting and financial assistance to existing and
start-up small businesses and entrepreneurs in Palm Beach County. The BBIC is required to obtain eight (8) business
loan approvals from financial institutions totaling at least $750,000 while
serving 150 unduplicated clients seeking business loans, bonding, equity
investments, financial training and/or other business services. The businesses
assisted by BBIC shall create 15 permanent full-time equivalent jobs. The BBIC shall provide other support services
including providing information resources to businesses on becoming a Palm
Beach County Registered Vendor, and, when applicable, certified small, minority
or women business enterprise.
These are Federal CDBG funds and County Ad Valorem funds which do not
require a local match. Countywide (HJF)
2. Staff recommends
motion to receive and file: CDBG Capital Improvement Agreement for Mental
Health of America of the Palm Beaches, Inc. (MHAPB) in the amount of $80,000, effective from the period October 1,
2024 to December 31, 2025. SUMMARY: The County’s FY2020-2021 and
FY2021-2022 Action Plans have been amended to allocate Community Development
Block Grant (CDBG) funds to implement additional projects. A portion of this
CDBG allocation in the amount of $80,000 has
been provided to MHAPB, for replacement of the roof
and HVAC system. These systems have both reached their end of life and replacement
will ensure the continued operation of the Clubhouse, located at 909 Fern
Street, West Palm Beach, FL 33401. The
Agreement has been executed on behalf of the Board of County Commissioners (BCC)
by the Director of the Department of Housing and Economic Development in
accordance with Agenda Item 6D-1 (R2020-0926) as
approved by the BCC on July 14, 2020 and Agenda Item 6C-1 (R2021-0948) as
approved by the BCC on July 13, 2021, that delegated authority to the County
Administrator or designee to execute forms, certifications, funding agreements,
amendments thereto, and all other documents necessary for implementation of
the Action Plan, CDBG, HOME and ESG activities. County PPM CW-O-051 provides
that all contracts, agreements and grants signed with delegated authority must
be submitted by the initiating department as a receive and file agenda item. These are Federal CDBG
funds which do not require a local match.
District 2 (HJF)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
I. HOUSING &
ECONOMIC DEVELOPMENT (cont’d.)
3. Staff recommends
motion to receive and file: Two (2) Capital
Improvement Agreements funded under Fiscal Year
2024-2025 Community Development Block Grant (CDBG) Program, in the
amount of $342,709, for the period October 1, 2024 to December 31, 2025:
A) Village
of Palm Springs in the amount of $139,194 for the installation of solar street
lighting to improve visibility for pedestrians and all modes of transportation along
Lakewood Road; and
B) City of Riviera Beach in
the amount of $203,515 to implement the interior and exterior renovations at the
Lindsey Davis Senior Community Center, to achieve compliance with Americans
with Disabilities Act (ADA) and Florida Accessibility Standards for the
activities undertaken.
SUMMARY: The Fiscal
Year 2024-2025 Action Plan includes the allocation of
$2,917,697 of CDBG funding for Local Entitlement Municipalities. A
portion of this CDBG allocation in the amount of $342,709 will be utilized by the following two (2) municipalities,
to undertake capital improvements. The Village
of Palm Springs will implement Phase II of the solar street lights along Lakewood Road, to improve visibility in
poorly lit areas and increase driver awareness of pedestrians and
cyclists. The new lighting will also
serve to enhance security to residents within the neighboring areas. The
City of Riviera Beach will undertake interior and
exterior renovations at the Lindsey Davis Community Center to reconfigure the
existing space, provide needed building additions and parking, which meet ADA
and Florida Accessibility Standards, within the Center. The two (2)
Agreements have been executed on behalf of the Board of County Commissioners
(BCC) by the Director of the Department of Housing and Economic Development in
accordance with Agenda Item 6E-1 (R2024-0828) as
approved by the BCC on July 2, 2024 that delegated authority to the County
Administrator or designee to execute forms, certifications, funding agreements,
amendments thereto, and all other documents necessary for implementation of the
Action Plan, CDBG, HOME and ESG activities. County PPM CW-O-051 provides that
all contracts, agreements and grants signed with delegated authority must be
submitted by the initiating department as a receive and file agenda item. These are Federal CDBG funds which do not
require a local match. Districts
3 & 7 (HJF)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING
& BUILDING
1. Staff recommends
motion to approve: Reappointment
of three (3) members to the Construction Industry Licensing Board (Board), for
the term December 1, 2024 through November 30, 2027.
|
Reappointment |
Seat # |
Requirement |
Recommended by |
|
Richard Kaplan |
8 |
Plumbing Contractor |
Vice Mayor
Marino Commissioner
Weiss Commissioner
Woodward |
|
James Pickard Damaris Guardado |
1 2 |
HARV Contractor Electrical Contractor |
Vice Mayor
Marino Commissioner
Weiss Commissioner
Woodward Vice Mayor
Marino Commissioner
Woodward Commissioner
Weiss |
SUMMARY:
The Board establishes
qualifications and competency of contractors that work within the County. The
Board also provides for the testing and licensing of these contractors, and is
empowered to
discipline licensees, and hear citation appeals. The Board was
established by Special Act, Laws of Florida, Chapter 67‑1876, as
amended. The Special Act and, subsequently, Section 489.131, Florida
Statutes sets forth the membership of the Board, which consists of 15 members.
This Board shall be comprised of 15 members as follows: two (2) general
contractors, one (1) member from each of the following contractor categories:
building, residential; electrical; plumbing; HARV (Heating, Air Conditioning,
Refrigeration and Ventilation), roofing; swimming pool; one (1) architect; one
(1) engineer and one (1) full-time building official employed by a local
government within Palm Beach County, who meets the requirements of the Building
Officials Association of Florida; and three (3) consumer representatives. A
memorandum was sent to the Board of County Commissioners (BCC) on September 12,
2024 requesting support to re-appoint three (3) current CILB board members, no
other nominations were received. The Board currently has ten (10) out of 15
seats filled and a diversity count of Caucasian: 9 (90%) and Hispanic-American:
1 (10%). The gender ratio (female: male) is 2:8. Staff is addressing the need to increase
diversity within our boards and will continue to encourage this to expand this
Board’s diversity. Countywide (RM)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING
& BUILDING (cont’d.)
2. Staff recommends
motion to approve: reappointment of one (1)
applicant to the Building Code Advisory Board (BCAB) for the term November 19,
2024 through November 18, 2027.
|
Reappointment |
Seat
|
Requirement |
|
Michael
DiNorscio |
5 |
Building
Official |
SUMMARY: The BCAB is
authorized to advise local governments regarding adoption of administrative or
technical amendments to the Florida Building Code based on local conditions;
advise local governments how to improve and standardize construction code
enforcement; and advise local governments on evaluation of new and innovative
materials, products, systems, or methods of construction for compliance with
the Florida Building Code, and any amendments or revisions thereto. The BCAB
was established by a Special Act of the Florida Legislature in 1974, and
amended in 2001. The term of office for Board members is three (3) years, with
no limit to the number of terms a member may serve. The Board is comprised of
12 members: one (1) architect, one (1) engineer, one (1) general contractor,
one (1) plumbing contractor, one (1) roofing contractor, one (1) aluminum
contractor, one (1) building contractor, four (4) building officials, and one
(1) electrical contractor. The Board has 16 seats, 12 currently filled and 4
vacancies, and a diversity count of Caucasian: 9 (75%), African-American: 1
(8.3%), Asian-American: 1 (8.3%) and Hispanic: 1 (8.3%). The gender ratio
(male: female) is 11:1. The nominee is a Caucasian male. Staff has addressed the need to increase diversity within its boards and
will continue to encourage this in an effort to expand the Boards diversity. Countywide
(RM)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to:
A) approve a Bill of Sale and
transfer of ownership between Palm Beach County and Broward County for South
County Reclaimed Water Transmission Pipeline Phase 1A (Project); and
B) delegate authority to the Palm
Beach County Administrator, or her designee, which in this case shall be the
Director of Palm Beach County Water Utilities Department (PBCWUD), to execute
future Bills of Sale for work to be completed under the Interlocal Agreement
Related to the Construction, Operation, and Maintenance of a Regional Reclaimed
Water System (R2016-0470) (Interlocal Agreement) with Broward County.
Summary: On
April 5, 2016, the Board of County Commissioners (BCC) approved the Interlocal
Agreement to allow Broward County to meet certain legislative requirements and
to allow PBCWUD to expand the provision of reclaimed water to additional
customers in southern Palm Beach County. The Agreement provides that
Broward County will finance 100% of the cost for the new Regional Reclaimed
Water System (RRWS) Facilities in Palm Beach County. Palm Beach County is
required to repay Broward County the actual cost to design, permit and
construct the system in Palm Beach County from revenues of the system. During
the period of repayment, Broward County will own the entire system while Palm
Beach County will operate and maintain the portion of the system residing in
Palm Beach County. Once the total amount of the Project cost is repaid, the
portion of the reclaimed system located in Palm Beach County will be turned over
to Palm Beach County ownership. The RRWS Facilities are to be completed in
phases. BCC approved a Contract (R2022-0851) with Man-Con, Incorporated
(Man-Con) for constructing the Project, which is the first phase of the RRWS
Facilities. Man-Con has completed the construction and the Bill of Sale is
required to transfer title of the work completed and related warranties to
Broward County. District 5 (MWJ)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES (cont’d.)
2. Staff recommends
motion to receive and file: One (1) Amendment to Standard (Potable Water,
Wastewater, and/or Reclaimed Water) Development Agreement, and four (4)
executed Standard Potable Water and Wastewater Development Agreements for the
months of June and August 2024.
A) Amendment to Standard
(Potable Water, Wastewater, and/or Reclaimed Water) Development Agreement with
Boynton Beach Marketplace, LLC, SDA #05-11133-000 (District 5), Recorded in OR
BK 35109 PG 166;
B) Standard Potable Water and Wastewater Development
Agreement with BC Boynton Industrial LLC, SDA #05-11139-000 (District 5),
Recorded in OR BK 35086 PG 460;
C) Standard Potable Water
and Wastewater Development Agreement with KLLB AIV LLC, SDA #05-11140-000
(District 6), Recorded in OR BK 35200 PG 116;
D) Standard Potable Water and Wastewater Development
Agreement with Oikos Development Corporation, SDA #15-01001-000 (District 6),
Recorded in OR BK 35200 PG 126; and
E) Standard Potable Water and Wastewater Development
Agreement with Pulte HomeCompany, LLC, SDA #02-01179-000 (District 6), Recorded
in OR BK 35200 PG 106.
Summary: In
accordance with County PPM CW-O-051, all delegated contracts/
agreements/grants/ procurement items must be submitted by the initiating
Department as a receive and file agenda item and are attached unless the
documents have been recorded in the Public Records of Palm Beach County. The
documents have been fully executed on behalf of the Board of County Commissioners
(BCC) by the Director of the Palm Beach County Water Utilities Department
(PBCWUD) in accordance with Resolutions R93-1619, R96-0228, and R2003-0539 and
are now being submitted to the BCC to receive and file. Districts 5 & 6 (MWJ)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES (cont’d.)
3. Staff recommends
motion to:
A) approve a Reimbursement Agreement (Agreement) between Palm Beach County (County) and Mattamy Palm Beach, LLC (Property Owner) in the amount of $938,835; and
B)
delegate authority to the County Administrator, or her designee
which in this case shall be the Director of Palm Beach County Utilities
Department (PBCWUD), to approve increased project costs up to a cumulative
amount of $93,884 and other forms associated with the Agreement that do not
substantially change the scope of work or terms and conditions of the
Agreement.
Summary: PBCWUD is requiring the
Property Owner to relocate the existing 24-inch cast iron steel water main and
the 20-inch cast iron steel sanitary sewer force main within the Forest Oaks
Planned Unit Development (PUD) in conjunction with their construction of the
property. The existing pipes are 50 years old and it is difficult to access
these pipes in their current location. Knowing that PBCWUD is additionally
seeking to replace these pipes, the Property Owner proposed to design and
replace approximately 1,200 feet of 20-inch sanitary sewer force main and 1,300
feet of 12-inch water main located within the development and connect to
existing pipes east and west of Forest Oaks PUD, conditioned upon full
reimbursement by PBCWUD with the exception of the 12-inch water main
constructed within the project. In
addition, PBCWUD determined that the existing 24-inch water main could be
replaced with a 12-inch water main. All improvements will be constructed in
accordance with PBCWUD’s Uniform Policies and Procedures Manual, subject to
review by PBCWUD staff. Following completion of the construction,
the Property Owner will transfer the ownership of the improvements to the
County via a Bill of Sale, provide comprehensive utility record drawings and
grant utility easements over all County owned facilities on the property. The Agreement provides for the payment of
$938,835 for the design and construction within the property that will be
undertaken by the Property Owner. Should
the project cost exceed the agreed upon amount, the Agreement provides that the
County will be responsible for approving any additional necessary costs above
and beyond 10% of the original estimated project cost. The Property Owner will construct the potable
water main and sanitary sewer force main on undeveloped land in conjunction
with their project, which will result in a cost savings of approximately
$250,000 compared to the cost for PBCWUD to install these improvements under
current contracts. The Property Owner is able to minimize the cost due to the
timing and size of the project. The
improvements are beneficial to the County and the public and will result in a
large savings to the County. (PBCWUD
Project No. 22-536) District 3 (MWJ)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to approve: the
Annual Certified Budget for Arthropod Control (Form 13617) with the Florida
Department of Agriculture and Consumer Services (FDACS) for Mosquito Control
activities performed during the fiscal year period beginning October 1, 2024
through September 30, 2025. SUMMARY: On August 20, 2024, the Board of County
Commissioners (BCC) approved the
Detailed Work Plan Budget – Arthropod Control (Budget) and Operational Work Plan
for Mosquito Control (Work Plan) for the State Financial Assistance Recipient
Agreement (Agreement) (R2024-0968) or State Mosquito Control Memorandum of
Understanding (MOU) with FDACS for fiscal year beginning October 1, 2024 and
ending September 30, 2025. The Budget and Work Plan outlines the tentative use
of state and local funds in the upcoming fiscal year necessary to implement or
maintain an integrated mosquito management program. As part of the FDACS routine agency review
of Florida mosquito control programs participating in the “State Approved”
mosquito control program, FDACS requests financial information from the
mosquito control programs participating to determine what, if any, grant
funding is allocated to each mosquito control program. As the total State grant
is a finite amount, and is divided amongst the programs based on the tier they
fall under, as determined by FDACS Form 13617, it is necessary that the County
provide this financial report in order to maintain its participation in the “State
Approved” mosquito control program. Since the
Palm Beach County’s Mosquito Control Division’s budget exceeds $3M, it places
the program in the State’s Tier I, which does not qualify for additional
funding under Florida Administrative Code (F.A.C) 5E-13. There is no cost to the County. Countywide (SS)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (cont’d.)
2. Staff recommends
motion to:
A)
approve the Mosquito Control Memorandum of
Understanding (MOU) Agreement with the Florida Department of Agriculture and
Consumer Services (FDACS) for mosquito control activities performed during
contract period upon execution to September 30, 2025; and
B)
authorize the County Administrator, or designee, to
sign all future time extensions, task assignments, certifications, and other
forms associated with the MOU, and any necessary minor amendments that do not
substantially change the scope of work, terms or conditions of the MOU.
SUMMARY: Each
year, the County applies to FDACS for state aid for mosquito control
activities. On August 20, 2024, the Board of County Commissioners (BCC) approved the Detailed Work Plan
Budget (R2024-0968) required by FDACS as part of the re-application process for
state aid for FY2025. No grant assistance was awarded for FY2025. Although this
loss of revenue will reduce the amount of chemicals acquired for mosquito
control operations, the Department of Environmental Resources Management (ERM)
Mosquito Control Division maintains a sufficient supply for normal operations
and can continue to meet the necessary level of service for the County.
Moreover, although there was no grant assistance awarded this year, the
Mosquito Control Division is still responsible for the completion of monthly
deliverables as stated in the MOU. An MOU is required by Florida Administrative
Code (F.A.C) Rule 5E-13.022 for counties that are not eligible to receive state
aid for control of arthropods, but want to remain in the state-approved
program. The benefit to the County staying in the state-approved program is
maintaining the status of Palm Beach County’s Mosquito Control Division as
“state-approved”, providing legitimacy and guidance of the FDACS while
servicing Palm Beach County residents. Countywide (SS)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to:
A) approve
a
Grant Agreement between Palm Beach County (County) and the Florida Department
of State, Division of Historical Resources for $50,000 towards the planning and
design of the South Bay Railroad Cottage Restoration for the period commencing
retroactively on July 1, 2024 through June 30, 2025;
B) authorize the County
Administrator or designee to execute the funding agreement, as well as task
assignments, certifications, standard forms, or amendments to the agreement
that do not substantially change the scope of work terms or conditions of the
agreement;
C) authorize
the
Director of the Parks and Recreation Department to serve as Liaison Agent with
the Florida Department of State for this project; and
D) approve Budget Amendment of $50,000 within the Park Improvement Fund to
establish budget for the approved grant project.
Summary: On June 1, 2023,
the Parks and Recreation Department submitted an electronic grant application
to the Florida Department of State, Division of Historical Resources. The grant application requested $50,000 in
funding for the planning and design necessary to connect the South Bay Railroad
Cottage to public sewer and update the HVAC system. The County is a Certified Local Government in
good standing; therefore, no matching funds were required for this grant
application. The Mayor’s signature and
Board of County Commissioners (BCC) approval was not required prior to grant
submission because matching funds were not required. The grant was approved and the Agreement
(Grant Number 25.h.sm.100.078), is being presented to the BCC for
execution and to establish budget for the grant. The retroactive grant term is from July 1, 2024 through June 30, 2025. District
6 (AH)
2. Staff recommends
motion to receive and file: an executed Tee Time Advertising and Sales
Agreement between Palm Beach County and CanAm Golf Ventures, LLC, in an amount
not to exceed $40,000 for the period August 1, 2024 through July 31, 2025. Summary: This Tee Time Advertising and Sales
Agreement has been fully executed on behalf of the Board of County
Commissioners (BCC) by the Director of Parks and Recreation in accordance with
Resolution 2013-1607. This Agreement helps
to sell tee times at non-peak times that would otherwise not be sold. CanAm Golf Ventures, LLC receives an 11%
commission fee of the tee time sold. The Department is now submitting this
Agreement in accordance with County PPM CW-O-051, which requires all delegated
agreements to be submitted by the initiating Department as a receive and file
agenda item. Countywide (AH)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(cont’d.)
3. Staff recommends motion
to approve: an Interlocal Lease Agreement between Palm
Beach County and the Solid Waste Authority of Palm Beach County (SWA) for the
continued operation and maintenance of the Park Ridge Golf Course located on
SWA property in Lantana for a period of 15 years, with the option to extend for
two (2) additional terms of 15 years each for an annual lease payment of $10
per year. Summary: On December 7,
1999, Palm Beach County and SWA entered into an Interlocal Lease Agreement
(R99-2333D) for the establishment, operation, and maintenance of Park Ridge
Golf Course on the former landfill owned by SWA. The term of the Interlocal
Lease Agreement was for 25 years. The current agreement is due to expire on
December 7, 2024, with no renewal options. District 6 (AH)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to:
A)
receive and file Grant
Adjustment Modification (GAM) 1 of the Department of Justice (DOJ) Edward Byrne
Memorial Direct Formula Federal FY21 Justice Assistance Grant (JAG)
#15PBJA-21-GG-01359-JAGX to realign the budget;
B) approve a
Budget Transfer of $3,133 in the Criminal Justice Grant Fund to decrease
the transfer to the Justice Services Grant Fund and increase operating
expenses; and
C)
approve a Budget
Amendment of $3,133 in the Justice Services Grant Fund to decrease the transfer
from the Criminal Justice Grant Fund and decrease the appropriation budget.
Summary: In 2021, Palm Beach County (PBC) was awarded a $140,735 (R2021-1732)
grant from the DOJ JAG funds (CFDA#16.738) for expenditure for the period from
October 1, 2020 through September 30, 2024 to fund The Lord’s Place in the
amount of $83,142, Gulfstream Goodwill Industries, Inc. in the amount of
$53,371, and the Palm Beach County Sheriff’s Office (PBSO) in the amount of
$4,222. This award provided $136,513 in continuation funding to the Palm Beach
County Reentry Program. The program provides transitional services to juveniles
and adults reentering society from jail and prison. Pursuant to a special
condition of this grant, $4,222 was transferred to PBSO to become National
Incident-Based Reporting System compliant. The remaining reentry grant funds of
$3,132.70 were approved by DOJ to be transferred to the Criminal Justice
Commission (CJC) to purchase tablets and type folios to streamline notetaking
efforts by staff attending meetings, including those with law enforcement,
reentry, and the community. No County matching funds are
required. Countywide (HH)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION (cont’d.)
2. Staff recommends
motion to receive and file: Award Amendment Notice AMD001 from the Florida
Department of Law Enforcement (FDLE), Edward Byrne Memorial Justice Assistance
Grant (JAG) Formula Federal Fiscal Year FY22 extending the period from
September 30, 2024 through March 31, 2025 for Award Number R7091 issued for
equipment for Countywide Law Enforcement Agencies. Summary: In 2024, Palm Beach County (PBC) was awarded a
$322,342 grant from the FDLE JAG funds (CFDA#16.738) for expenditure for the
period from October 1, 2022 through September 30, 2024 to fund The Lord’s Place
for $212,533 (R2024-0791), City of Riviera Beach for $27,695 (R2024-0792), and
equipment for Countywide Law Enforcement Agencies for $82,114 (R2024-0793). The
Criminal Justice Commission (CJC) approved allocating these funds to the
existing Palm Beach County Reentry Program in the amount of $240,228, and the
remaining balance of $82,114 to purchase equipment for countywide law
enforcement agencies throughout Palm Beach County to address their safety
concerns and enhance the work of law enforcement in collaboration with the Palm
Beach Sheriff’s Office to reduce mass violence. The extension is necessary to
allow time for the procurement process as 15 purchases will be made for 143
items for six (6) law enforcement agencies. No County
matching funds are required. Countywide (HH)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION (cont’d.)
3. Staff recommends
motion to:
A) ratify the Mayor’s signature on the following documents:
1. Certificate of
Participation for an annual Florida Department of Law Enforcement (FDLE) Edward Byrne Memorial
Justice Assistance Formula Grant (JAG);
2. a
51% letter required to establish consensus among local governments in the
County
concerning the expenditure of JAG funds allocated to the jurisdiction;
3. Two
(2) grant applications submitted in September 2024 to FDLE for the
Federal
Fiscal Year 2023 (County Fiscal Year 2024) FDLE JAG Program in
the
total amount of $348,087 beginning October 1, 2022 through September
30,
2026 as provided:
·
Palm
Beach County Reentry Program (City of Riviera Beach) for $240,228; and
·
Equipment
for law enforcement for $107,859; and
B) authorize the County Administrator or designee to
execute the grant award, agreement, amendments, documents, and electronic grant
reporting forms, related to the FDLE JAG Grant, on behalf of the Board of
County Commissioners (BCC), after approval of legal sufficiency by the County
Attorney’s Office, and within budget allocations that do not substantially
change the scope of work, terms or conditions of the documents.
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION (cont’d.)
3. Summary: On June 11, 2024, the Criminal Justice Commission (CJC) learned that Palm Beach County was allocated $348,087 (CFDA# 16.738) in Edward Byrne Memorial JAG funds as part of the FDLE JAG Countywide program (FDLE funding is consistently allocated after the County executes subrecipient contracts). The CJC approved allocating these funds to the existing Palm Beach County Reentry Program in the amount of $240,228, and the remaining balance of $107,859 to purchase equipment for law enforcement agencies throughout Palm Beach County to address their safety concerns and enhance the work of law enforcement in collaboration. The emergency signature process was utilized because there was not sufficient time to submit the forms through the regular agenda item process to meet the June 28, 2024 deadline. The Countywide Reentry Program provides transitional services for adults and juveniles released from jail and prison to Palm Beach County. In County FY 2024, approximately 714 adults have been served by the Countywide Reentry Program. Of these, 377 individuals were served pre-release at our local state prison, Sago Palm, where 75 individuals received Peer Support Groups, 25 received Inside Out Dad’s parenting classes, and 48 received Moral Reconation Therapy classes (cognitive behavior intervention). Of those served post-release, 78% who reported a need for housing were able to obtain some form of housing assistance, transitional housing, rental assistance, etc. No County match is required. Countywide (HH)
S. FIRE RESCUE
1. Staff recommends
motion to receive and file: a copy of municipal ordinance No. 22-24 of
the Town of Jupiter (Town), providing the Town’s annual consent to continue its
participation in the Jupiter Municipal Services Taxing Unit (MSTU) through
December 31, 2025. SUMMARY: the County has provided fire rescue services to the Town
as part of the Jupiter MSTU since 1997. The Town adopted Ordinance No. 12-22 to
extend its participation in the Jupiter MSTU through December 31, 2027 to fund
fire-rescue services by the County through 7:30 a.m. on October 1, 2028,
subject to annual renewals. Ordinance No.22-24 provides consent through
December 31, 2025. Town Ordinance No. 22-24 is now being submitted to the Board
of County Commissioners (BCC) to receive and file. Countywide (SB)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE (cont’d.)
2. Staff recommends
motion to approve: one (1)
appointment to the Regional Hazardous Materials Oversight Committee beginning
November 19, 2024 through April 8, 2027:
|
Appointment
|
Seat No. |
Nominated
By |
|
Glenn Joseph |
4 |
Fire Chiefs Association of Palm Beach County |
SUMMARY: The Regional Hazardous Materials Oversight
Committee was created by ordinance in 1998 to establish standards and review
the effectiveness of the regional hazardous materials emergency response
services and teams. Appointments to this five (5) member committee are for
three (3) year terms, and members may serve no more than three (3) consecutive
three (3) year terms. The committee is comprised of members from specific areas
of representation, of which seat 4 must represent the Fire Chiefs Association
of Palm Beach County (FCAPBC). Glenn Joseph has been nominated by the FCAPBC to
fill seat #4 which is vacant due to Shon Kirk Broedell’s retirement November
18, 2024. The nominated candidate is an African-American Male. The committee
consists of a diversity count of Hispanic-American: 1 (25%) and Caucasian: 3 (75%),
and a gender ratio of (male:female) 3:1. Staff will continue to address the
need to increase diversity on our boards. Countywide (SB)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE (cont’d.)
3. Staff recommends
motion to approve and ratify: the Collective
Bargaining Agreement (CBA) between Palm Beach County and Professional
Firefighters/Paramedics of Palm Beach County, Local 2928, IAFF, Inc., for the
period October 1, 2024 through September 30, 2027. SUMMARY:
On October 19, 2021, the Board of County
Commissioners (BCC) approved a Collective CBA with the Professional
Firefighters/Paramedics of Palm Beach County, Local 2928, IAFF, Inc. (R2021‑1555)
for the period October 1, 2021 through September 30, 2024. The
County Fire Rescue Department has continued to operate under the terms and
conditions of the prior CBA pending ratification of this new CBA. This new agreement was ratified by the Union membership on November
6, 2024. The three (3) year cumulative
cost of this agreement is estimated to be $106.2 million (representing a 12%
increase in annual personnel services costs) over the expired CBA, and includes
across‑the‑board salary increases as follows:
|
FY 2025 |
Effective the pay
period which includes October 1, 2024 |
3% |
|
|
Effective the pay
period which includes April 1, 2025 |
2% |
|
FY 2026 |
Effective the pay
period which includes April 1, 2026 |
4% |
|
FY 2027 |
Effective the pay
period which includes April 1, 2027 |
3% |
The agreement also provides for a change in schedule that will take
place in Calendar Year 2027, which will require an additional 148 positions
that will be added to the complement between Fiscal Years 2026 and 2027. Funding
for Fiscal Year 2025 can be accommodated in the approved Fiscal Year 2025
budget. The major elements of this agreement are included in Attachment 3. Countywide
(MM)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE (cont’d.)
4. Staff recommends
motion to approve and ratify: the Collective
Bargaining Agreement (CBA) between Palm Beach County and Professional
Firefighters/Paramedics of Palm Beach County, Local 2928, IAFF, Inc., relating
to the District Chiefs in the Supervisory Unit, for the period
October 1, 2024 through September 30, 2027. SUMMARY:
On October 19, 2021, the Board of County
Commissioners (BCC) approved a CBA with the Professional
Firefighters/Paramedics of Palm Beach County, Local 2928, IAFF, Inc., District
Chief Supervisory Unit (R2021‑1554) for the period
October 1, 2021 through September 30, 2024. The
County Fire Rescue Department has continued to operate under the terms and
conditions of the prior CBA pending ratification of this new CBA. This new agreement was ratified by the Union membership on November
6, 2024. The three (3) year cumulative
cost of this agreement is estimated to be $860,355 (representing a 13% increase
in annual personnel services costs) over the expired CBA, and includes across‑the‑board
salary increases as follows:
|
FY 2025 |
Effective
the pay period which includes October 1, 2024 |
5% |
|
FY 2026 |
Effective
the pay period which includes October 1, 2025 |
4% |
|
FY 2027 |
Effective
the pay period which includes October 1, 2026 |
4% |
Funding for Fiscal Year 2025 can be accommodated in the approved Fiscal Year 2025
budget. The major elements of this agreement are included in Attachment 3. Countywide
(MM)
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to approve: the First Amendment to the Interlocal Agreement (IA)
(R2020-1103) to provide additional network and colocation services with the
City of West Palm Beach (WPB). Summary: WPB has an existing IA for network and
colocation services and has requested an upgrade to their network services from
250Mb to 1G and requested an additional rack for a total of 2 racks to their
colocation services located at our data center.
The additional services will have an annual revenue increase of $20,220
from $16,020 to $36,240. The Florida
LambdaRail, LLC has approved connection of WPB to the Florida LambdaRail
network. District 7 (DB)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends
motion to approve: Third
Amendment to the Contract for Professional Consultation and Emergency Services
in the areas of veterinary medicine with Veterinary Emergency Group, LLC (VEG)
for relief veterinary services at their facility for an amount not to exceed
$120,000 to extend the retroactive contract for the period November 15, 2024
through November 14, 2025. Summary:
On November 15, 2022, the County entered into a Contract with
VEG for overnight emergency veterinary services (R2022-1383) which provided for
an extension for up to two (2) additional one (1) year terms. On August 22, 2023, the parties entered into
the First Amendment to the Contract that changed the do not exceed amount to
$120,000 (R2023-1135). On November 7,
2023 the parties entered into the Second Amendment to the Contract that only
extended the Contract for an additional one (1) year term and did not change
the scope of work (R2023-1653). This
Third Amendment to the Contract extends the Contract for a one (1) year term to
continue the not to exceed amount of $120,000 and with no change to the scope of
work. The Contract with VEG enables the Division of Animal Care and Control
(ACC) to continue providing overnight and after-hours emergency veterinary care
to animals. The demand for ACC’s
veterinary staff to work after-hours is already high and this contract
minimizes the need for ACC’s veterinarians to work overnight and after-hours to
care for sick and injured animals. ACC’s veterinary staff provides intake
medical exams to more than 15,000 animals annually, gives medical treatments to
approximately 200 animals daily, and services approximately 15,000 animals each
year. Countywide (SF)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY (cont’d.)
A)
approve and ratify
Amendment 0001 to Interagency Agreement with the Florida Department of Children
and Families (DCF) extending the period from June 30, 2024 to August 30, 2024;
and
B) receive and file First Amendment to the Agreement with
the Florida State University (FSU) extending the period from June 30, 2024 to
July 31, 2024.
Summary: A legislative appropriation was approved
from the State of Florida FY 2023-FY 2024 General Appropriations Act providing
$110,000 in non-recurring general revenue funds to the Palm Beach County Board
of County Commissioners (BCC) for a statewide study on zoning regulations for
community residences for people with disabilities and recovery communities for
people in recovery from substance use disorder.
This was part of a legislative funding request from Palm Beach County
through the Office of the State Attorney, 15th Judicial Circuit
Court, State Addiction Recovery Task Force (SAART). DCF provided the appropriated funds to the
BCC to contract with FSU Institute of Government to
provide directly or by sub agreement a zoning study. Due to delays with executing both the DCF and
FSU agreements, a 60 day no cost extension was needed to provide sufficient
time for the study to be completed. The
emergency signature process was used for the Mayor to execute the Interagency
Agreement with DCF due to DCF only accepting electronic signatures and to allow
time to execute the amendment with FSU before the expiration of the legislative
appropriation. On October 17, 2023, R2023-1554, authorized the County Administrator
or designee to execute contracts, amendments and administrative documents
utilizing funding from the Agreement, on behalf of the BCC, after approval of
legal sufficiency by the County Attorney's Office, and within budgeted
allocations that do not substantially change the scope of work, terms, or
conditions of the contract. Countywide (RS)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY (cont’d.)
3. Staff recommends
motion to:
A) approve the following contracts for Consulting/Professional services to provide
Substance Use Disorder (SUD) treatment to the 15th Judicial
Circuit’s Adult Drug Court Program for the period retroactive to October 1,
2024 through September 30, 2027:
1. Drug Abuse Foundation of Palm Beach County,
Inc. (DAF) in the amount of $345,480;
2. Center for Family Services of Palm Beach
County, Inc. (CFS) in the amount of
$180,000; and
B) authorize the County Administrator or designee to
execute future contracts, amendments, and administrative documents associated
with the above contracts, on behalf of the Board of County Commissioners, after
approval of legal sufficiency by the County Attorney’s Office and within
budgeted allocations that do not substantially change the scope of work, terms
and conditions of the original contract.
Summary: Palm Beach County’s Department
of Public Safety, Division of Justice Services, contracts with providers to
coordinate SUD treatment to those in the 15th Judicial Circuit’s
Adult Drug Court program (Adult Drug Court).
Contracts are awarded through a competitive process and ensure that the
County meets the needs for participants referred by Adult Drug Court. SUD treatment services are customized to each
participant’s unique needs and include individual group counseling, psychiatric
evaluations, medication management, and outpatient treatment options. Because
the Notice of Funding Opportunity (NoFO) was re-advertised, these contracts
were delayed and require retroactive approval to ensure that DAF and CFS would
be reimbursed for all SUD treatment services rendered. These contracts are
funded through the Drug Abuse Trust Fund, Crime Prevention Trust Fund, user
fees, and ad valorem funds. Countywide (RS)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY (cont’d.)
A) approve the following contracts for Consulting/Professional services to provide
Substance Use Disorder (SUD) treatment to the Delinquency Drug Court Program
for the period retroactive to October 1, 2024 through September 30, 2027:
1) Drug Abuse Treatment Association, Inc. (DATA)
in the amount of $207,780;
2) Center for Family Services of Palm Beach
County, Inc. (CFS) in the amount of $90,000; and
B) authorize the County Administrator or designee to
execute future contracts, amendments, and administrative documents associated
with the above contracts, on behalf of the Board of County Commissioners, after
approval or legal sufficiency by the County Attorney’s Office and within
budgeted allocations that do not substantially change the scope of work, terms
or conditions of the original contracts.
Summary: Palm Beach County’s Department of Public Safety, Division of Justice
Services, contracts with providers to coordinate SUD treatment and drug testing
services to those in the 15th Judicial Circuit’s Drug Court
programs. These contracts will provide
drug treatment to participants in the Delinquency Drug Court. Contracts are awarded through a competitive
process and ensure that the County meets the needs for participants referred by
Delinquency Drug Court. SUD treatment
services are customized to each participant’s unique needs and include
individual group counseling, psychiatric evaluations, medication management,
and outpatient treatment options. Because the Notice of Funding Opportunity
(NoFO) was re-advertised, these contracts were delayed and require retroactive
approval to ensure that DATA and CFS would be reimbursed for all SUD treatment
services rendered. These contracts have been funded through the Drug Abuse
Trust Fund and ad valorem. Countywide (RS)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY (cont’d.)
5. Staff recommends
motion to receive and file:
A)
Grant Adjustment Modification (GAM) #593815, with the US Department of
Justice (DOJ), Office on Violence Against Women (OVW), Grant to Improve
Criminal Justice Response Program (ICJR) extending the grant award from
September 30, 2024 to February 28, 2025;
B) First Amendment to Contract for
Consulting/Professional Services with Aid to Victims of Domestic Abuse, Inc.
(AVDA) (R2022-0869) extending
the contract from September 30, 2024 to February 28, 2025;
C)
First Amendment to Contract
for Consulting/Professional Services with Battered Women’s Justice Project,
Inc. (BWJP) (R2022-0870) extending the contract from September 30, 2024 to
February 28, 2025; and
D)
First Amendment to Contract
for Consulting/Professional Services with Lee Giordano (R2023-0025) extending
the contract from September 30, 2024 to February 28, 2025.
Summary: Palm Beach County Public Safety Department’s Division of Victim
Services (DVS) was awarded a grant with the DOJ OVW ICJR
(15JOVW-21-GG-02012-ICJR) for the period of October 1, 2021 through September
30, 2024. The grant provided funds for contractual services with project
partners. The DVS issued contracts with
AVDA, BWJP, and Lee Giordano for consulting/professional services through
September 30, 2024 to partner and work on completion of the grant
deliverables. In order to spend down
grant funds and obtain more time to complete projects in relation to the goals
and objectives of the grant, DVS sought and was granted a five (5) month
extension (GAM #593815) from September 30, 2024 to February 28, 2025. In turn,
these First Amendments to the consultant contracts with AVDA, BWJP, and Lee
Giordano extend the terms through February 28, 2025. Extending the terms of the
consultants’ contracts will spend down the grant funds with no change to the
scope of work, allow more time to complete grant deliverables and provide for
the consultants to execute a human trafficking affidavit pursuant to section
787.06(13), Florida Statutes. R2014-1633 authorized the County Administrator or
designee to execute future grant applications, awards, contracts and
amendments/modifications utilizing funding from the DOJ, OVW on behalf of the
Board of County Commissioners. Countywide (RS)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY (cont’d.)
6. Staff recommends
motion to:
A)
ratify Emergency Medical
Services (EMS) County Grant ID Code C2450 Memorandum of Agreement (MOA) from
the Florida Department of Health to improve and expand the EMS system for the
period June 1, 2024 through May 31, 2025, in the amount of $183,816.99;
B) receive and file the MOA; and
C)
approve a Budget Amendment of $183,817 in the EMS
Grant Fund to recognize the grant award.
Summary: The EMS
County Grant (CSFA #64.005) is an annual grant provided to Palm Beach County
from the Florida Department of Health to improve and expand the EMS
system. The funds are used to reimburse
EMS equipment purchased by EMS providers, the County, and other agencies that
are eligible for EMS grant funding. The Risk Management Department and County
Attorney’s Office have reviewed the indemnification requirements for this grant
and advised staff accordingly. The indemnification clause requires the County
to indemnify the Florida Department of Health, including for court costs and
attorney fees. The indemnification is limited to the negligence, intentional or
unintentional acts or omissions of the County, and the County’s agents,
assignees, sub-contractors, and employees, that may arise during the course of
the operation of the grant MOU, or that arise out of or relating to the subject
property, the Project, or the use of grant money. Staff were advised by DOH
that no modifications could be made to the MOU. Therefore, staff recommends
approval of the MOU. On January 23, 2024, R2024-0086 authorized the County
Administrator to sign the FY2023-2024 annual EMS county grant application, which
included identifying the County Administrator as an authorized signatory to
sign contracts, grants and other legal documents for the County. No county matching funds are required for
this grant. Countywide (SB)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN
1. Staff recommends
motion to approve: an Interlocal Agreement with the Village of
Wellington for paratransit transportation services for three (3) years
beginning retroactively on October 1, 2024 through September 30, 2027 in the
amount of $219,375. Summary: On August 15, 2017, the Board of County
Commissioners (BCC) approved an Agreement (R2017-1092) with the Village of
Wellington extending a partnership that has been in place since 2003 to provide
paratransit services to residents who are outside of the American with
Disabilities Act (ADA) core service area. The County, for reasons of efficiency
and economies of service, redefined the ADA core service area in FY 2003. This
eliminated a portion of the ADA core area in the Village of Wellington. In response to the ADA core area's
redefinition, the Village of Wellington has requested the County to provide
paratransit services on their behalf for ADA paratransit-eligible citizens
whose trips fall outside the core area covered by the County’s ADA paratransit
services. Since 2003, the County has been offering these services to the
Village of Wellington, and the Village has agreed to participate in funding the
associated costs for providing this service to its residents. Currently, Palm
Tran provides an average of 755 trips per month to Village of Wellington
residents. (CY2023) District 6 (MM)
2. Staff recommends
motion to approve:
A) a contract addendum for an initial 12-month
term with two (2) 12-month renewals for paratransit vehicles by and between
Palm Beach County and Florida Transportation Systems, Inc. (FTS) with a
not-to-exceed amount of $1,056,859.80 for the purchase of ten (10) minibuses:
five Ford Transit U4X 5-passenger Minibuses with one (1) wheelchair position,
and five (5) Ford Transit U4X 9-passenger Minibuses); and
B) a contract addendum for an initial 12-month
term with two (2) 12-month renewals for paratransit vehicles by and between
Palm Beach County and ABC Bus, Inc. with a not-to-exceed amount of
$8,711,481.30 for the purchase of 53 cutaway transit vehicles.
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN (cont’d.)
2. Summary:
Palm Tran requests
approval to enter into two (2) contract addenda piggybacking off of contracts
from the Florida Department of Transportation (FDOT) Transit Research Inspection
Procurement Services (TRIPS) with: (1) Florida Transportation Systems, Inc.
(FTS); and (2) ABC Bus, Inc. (ABC) to purchase new paratransit vehicles, as
needed. These contracts are required to replace paratransit vehicles that have
reached the end of their useful life in accordance with Palm Tran’s level fleet
replacement plan. This ensures that the
Paratransit fleet remains in a state of good repair and that Palm Tran
Connection can continue to provide efficient and reliable paratransit service
for eligible riders. The TRIPS contract
has established a statewide Purchasing Agreement with the two (2) contractors,
FTS and ABC, for the manufacture and delivery of Cutaway vehicles and Transit
minibus vehicles that are traditionally used by Palm Tran Connection. Each term
contract incorporates the terms and conditions of FDOT TRIPS-22-MB-LF-FTS and
FDOT TRIPS-22-MB-LF-ABC, respectively The above referenced FDOT TRIPS contracts
do not have stated start and end dates; they are issued for five (5) years for
the purchase of the vehicles based on the concept “purchase vehicles as long as
current production year chassis are available from the manufacturer or
suppliers.” The FDOT TRIPS -22-CA-MB-LF contracts are scheduled for one, plus
four (4) succeeding model production years. However, Palm Tran’s contract
addenda do include definitive start and end dates, to be effective on the date
of Board of Court Commissioners (BCC) approval, for an initial period of 12-
months with the option to extend the agreement for two (2) 12-month
renewals. On July 31, 2024 and September
18, 2024, the Office of Equal Business Opportunity (OEBO) approved Palm Tran’s
request to make these procurements by piggybacking off of the FDOT TRIPS
-22-CA-MB-LF contract. Countywide (MM)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN (cont’d.)
3. Staff recommends
motion to:
A)
adopt a Resolution of the Board of County Commissioners (BCC), of Palm Beach
County, Florida, approving a Public Transportation Grant Agreement (PTGA),
Section 5311, Formula Grants for Rural Areas Program (CFDA 20.509) with the
State of Florida Department of Transportation (FDOT), providing a grant in the
amount of $651,827. To partially offset the operational costs for the Go Glades
Service Palm Beach County. This PTGA will become effective upon FDOT execution
with an expiration date of November 29, 2025;
B) approve
a
Budget Amendment of
$651,827 in the Palm Tran Grant Fund 1341 to recognize the grant award and the
transfer budget to Palm Tran Operating Fund 1340;
C) approve
a
Budget Transfer of
$651,827 in the Palm Tran Operating Fund 1340 to increase the transfer from
Palm Tran’s Grant Fund 1341 and reduce the transfer from the General Fund 0001;
and
D) approve a Budget Transfer of $651,827 in the
General Fund 0001 to reduce the transfer to Palm Tran Operating Fund 1340 and
increase Contingency Reserves.
Summary: On
September 17, 2024, the application for Section 5311 Capital funds was approved
by the BCC (R2024-1235). The PTGA will partially offset the operating costs for
the Go Glades Service Palm Beach County. This PTGA, in the amount of $1,303,654 requires a match of 50% or $651,827 and
provides a grant in the amount of $651,827. The match is included in Palm
Tran’s operating budget. The grant requires broader indemnification by the
County than that approved by PPM CW-F-049. The grant requires the
County and its officers, agents, or employees to indemnify, defend, and hold harmless
FDOT and all of its officers, agents, and employees from any claim, loss,
damage, cost, charge, or expense arising out of the County’s non-compliance or
performance of this agreement. The indemnification obligation must also be
passed on to contractors and/or consultants. The Risk Management
Department and County Attorney’s Office have reviewed the indemnification
requirements for this grant and advised staff accordingly. Given that liability
is limited to County’s non-compliance or performance of this agreement and the
statutory caps of Section 768.28, Florida Statutes, staff recommends BCC
approval. Countywide (MM)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF
1. Staff recommends
motion to approve: a
Budget Transfer of $100,000 from the Law Enforcement Trust Fund (LETF) to the
Palm Beach County Sheriff’s Office (PBSO). Summary: Section 932.7055(5), Florida Statutes; provides that the seizing
agency shall use Forfeiture proceeds for school resource officer, crime
prevention, safe neighborhood, drug abuse education and prevention programs, or
for other law enforcement purposes, which include defraying the cost of
protracted or complex investigations, providing additional equipment or
expertise, purchasing automated external defibrillators, and providing matching
grant funds. The Computer Crimes Unit will use the requested funds to purchase
and install a Faraday room. Use of LETF requires approval by the Board of County
Commissioners (BCC), upon request of the Sheriff. The current State LETF
balance is $4,647,450. Approval of this request will reduce the State Law
Enforcement Trust Fund balance to $4,547,450. The PBSO certifies that the use of
these funds is in accordance with Section
932.7055(5), Florida Statutes. No new positions are needed and no
additional County funds are required. Countywide
(RS)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
DD. TOURIST DEVELOPMENT COUNCIL
1. Staff recommends
motion to authorize: the
Mayor to sign a letter to Mr. Dave Lawrence, President and Chief Executive
Officer (CEO) of the Cultural Council of Palm Beach County, Inc. (Cultural
Council) expressing the Board of County Commissioners' (BCC) support for arts
and cultural tourism. Summary: The BCC contracts with the
Cultural Council to support and market arts and cultural activities which drive
tourism to the County. During the July 11, 2024, Tourist Development Council
(TDC) Board meeting, the Cultural Council requested that the TDC Board
recommend to the BCC the issuance of a letter (Letter) outlining the economic
benefits that arts and culture tourism brings to Palm Beach County and
expressing the BCC's continued support of arts and cultural tourism. The Letter
was presented to the TDC Board during its September 12, 2024 meeting, and was
unanimously recommended for approval by the BCC. In 2023, the arts and cultural
tourism sector generated approximately $335 million in economic impact to Palm
Beach County, with an even higher impact projected for 2024. Said economic
impact leads to over $57 million returning to state and local accounts. In
2023, arts and cultural organizations in Palm Beach County employed over 4,300
residents full-time, while serving more than 4 million attendees at
performances, exhibitions, festivals and special events. The TDC Board and
staff are recommending approval by the BCC of the Letter, reiterating BCC
commitment to arts and cultural tourism, while outlining the economic benefits
this tourism brings to our residents. Countywide
(YBH)
2. Staff recommends
motion to receive and file: a fully executed Palm Beach County FY 2024, Category “G” Grant Agreement
managed by the Palm Beach County Sports Commission, Inc. (Sports Commission),
on behalf of the Palm Beach County Tourist Development Council (TDC) with
Prospectselect Baseball, Inc., for the promotion of Prospect Select Fall World
Series, held September 6- 16, 2024, for the term of May 6 - December 16, 2024.
This grantee was approved by the TDC on March 14, 2024, in the amount of
$12,500. Summary: In accordance with County PPM CW-O-051, all
delegated contracts, agreements, grants must be submitted by the initiating
Department as a receive and file agenda item. On June 7, 1994, the Board of
County Commissioners (BCC) adopted Resolution R94-702, as amended, authorizing
the County Administrator and/or the Executive Director of the TDC to enter into
grant agreements with Category “G” (Sports) grantees after they have been
approved by the TDC. Room nights generated for Prospect Select Baseball,
Inc./Prospect Select Fall World Series were 900. Countywide/Districts 1 &
7 (YBH)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
EE. OFFICE OF RESILIENCE
1. Staff recommends
motion to receive and file: a Resilient Florida Program grant application submitted to the Florida
Department of Environmental Protection (FDEP) on August 30, 2024, requesting
$4,000,000 in additional funding for the Australian Avenue drainage improvement
project, which would begin upon grant contract execution and end after five (5)
years. SUMMARY: On August 20, 2024,
the Board of County Commissioners (BCC) adopted a Resolution to approve the
grant application for the Australian Avenue drainage improvements project and
delegate authority to the County Administrator or designee to sign and submit
the application with FDEP for the Resilience Florida Infrastructure Grants, and
to execute any agreements associated with the disbursement of Resilience
Florida Capital funds for the Australian Avenue drainage improvement project.
Before application submittal, the County Administrator delegated signing
authority to the Office of Resilience (OOR) Director. OOR submitted the grant
application for the Australian Avenue project on August 30, 2024. In accordance with PPM CW-O-051, all
delegated contracts/ agreements/ grants must be submitted by the initiating
Department as a receive and file agenda item. This grant application was a
collaborative effort between OOR and Engineering and Public Works (EPW). OOR
provided administrative support and flood modeling needed to apply for funding
for this EPW project. If awarded, this grant will provide additional funding to
EPW that is needed to install a necessary new drainage system for the
Australian Avenue corridor from Banyan Boulevard to 45th Street and increase
drainage capacity to mitigate and alleviate flooding. This project previously
received $13 million from the Resilience Florida program. Project plans are
currently 65% complete, but due to increasing costs, more funding is necessary
to address the funding shortfall. This
grant has a 50% match requirement totaling $4,000,000. District 7
(RM)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
EE. OFFICE OF RESILIENCE (cont’d.)
2. Staff recommends
motion to receive and file: a Resilient Florida Program grant application submitted to the Florida
Department of Environmental Protection (FDEP) on August 30, 2024, requesting
$1,400,000 to construct drainage conveyances within Country Club Acres, which
would begin upon grant contract execution and end after five (5) years. SUMMARY: On August 20, 2024, the Board
of County Commissioners (BCC) adopted a Resolution to approve the grant
application for the Country Club Acres stormwater improvements project and
delegate authority to the County Administrator or designee to sign and submit
the application with FDEP for the Resilience Florida Infrastructure Grants, and
to execute any agreements associated with the disbursement of Resilience Florida
funds for the Country Club Acres stormwater improvement project. Before
application submittal, the County Administrator delegated signing authority to
the Office of Resilience (OOR) Director. OOR submitted the grant application
for the Country Club Acres stormwater improvement project on August 30,
2024. In accordance with PPM CW-O-051,
all delegated contracts/ agreements/ grants must be submitted by the initiating
Department as a receive and file agenda item. This grant application was a
collaborative effort between OOR and Engineering and Public Works (EPW). OOR
provided administrative support and flood modeling needed to apply for funding
for this EPW project. If awarded, this grant will provide implementation
funding to EPW that is needed to improve drainage of internal roads for
increasing variability in rainfall volumes to reduce localized flooding within
Country Club Acres. This grant has a 50%
match requirement totaling $1,947,000. District 5 (RM)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
EE. OFFICE OF RESILIENCE (cont’d.)
3. Staff recommends
motion to receive and file: a Resilient Florida Program grant application submitted to the Florida
Department of Environmental Protection (FDEP) on August 30, 2024, requesting
$1,000,000 to construct drainage conveyances within Englewood Estates/Manor
Subdivision, which would begin upon grant contract execution and end after five
(5) years. SUMMARY: On August 20,
2024, the Board of County Commissioners (BCC) adopted a Resolution to approve
the grant application for the Englewood Estates/Manor Subdivision stormwater
drainage improvements project and delegate authority to the County
Administrator or designee to sign and submit the application with FDEP for the
Resilience Florida Infrastructure Grants, and to execute any agreements
associated with the disbursement of Resilience Florida funds for the Englewood
Estates project. Before application submittal, the County Administrator delegated
signing authority to the Office of Resilience (OOR) Director. OOR submitted the
grant application for the Englewood Estates/Manor Subdivision project on August
30, 2024. In accordance with PPM CW-O-051, all delegated contracts/ agreements/
grants must be submitted by the initiating Department as a receive and file
agenda item. This grant application was a collaborative effort between OOR and
Engineering and Public Works (EPW). OOR provided administrative support and
flood modeling needed to apply for funding for this EPW project. If awarded,
this grant will provide implementation funding to EPW that is needed to improve
stormwater drainage of internal roads for increasing variability in rainfall
volumes to reduce localized flooding within Englewood Estates/Manor
Subdivision. This grant has a 50% match
requirement totaling $1,000,000. District 3 (RM)
NOVEMBER 19, 2024
3. CONSENT
AGENDA APPROVAL
FF. OFFICE OF EQUAL OPPORTUNITY
1. Staff recommends motion to approve: Amendment No.1 to the contract for Professional
Legal Services with Weiss Serota Helfman Cole & Bierman, PL (WSHCB) for the
representation of complainants in litigation of housing discrimination
complaints in Palm Beach County. This amendment to the contract is for a period
of 12 months, beginning November 16, 2024, for the contract price of $241,506,
including costs and expenses not to exceed 3% of the contract price
($7,245.18). Summary: On
November 16, 2021, the Board of County Commissioners (BCC) approved the
contract (R2021-1753) with WSHCB for three (3) years at $450,000.00 for
attorney’s fees including reasonable costs and expenses. The contract also provided for two (2)
additional one (1) year options. Countywide (DO)
GG. CAREERSOURCE
1. Staff recommends
motion to approve: one
(1) appointment to the CareerSource Palm Beach County, Inc. Board of Directors
(Board) for the seat and term indicated below.
|
Appointment |
Seat No. |
Term |
Area of Representation |
Nominated
By |
|
Dr. Tunjarnika Coleman-Ferrell |
11 |
11/19/24 – 11/18/28 |
ETPC – Education and Training
Provider-Institution of Higher Education |
Palm Beach State
College |
Summary:
The Board’s mission is to develop a more efficient system to prepare Floridians
for high skill and high wage jobs, and to oversee Welfare Reform,
School-to-Work, and Adult/Literacy educational training. On October 5, 2021, the Board of County Commissioners (BCC)
approved the Interlocal
Agreement Palm Beach Workforce Development Consortium R2021-1457, which
replaced prior agreements. The
Agreement states the BCC will appoint private sector board members to assure a
minimum 51% private sector majority. The federal Workforce Innovation and
Opportunity Act requests that an emphasis be placed on Chief Executive Officers
or highest level of management positions for both community and business sector
appointments. Dr. Tunjarnika Coleman-Ferrell is the Vice President of Academic
Affairs at Palm Beach State College. The Board is comprised of a minimum of 19
members with representation established as noted in Attachment 4. The
Board has a maximum of 33 seats, 20 currently filled and a diversity count of Caucasian: 16 (80%),
African-American: 1 (5%) and Hispanic: 3 (15%). The gender ratio (female:male)
is: 8:12. (Dr. Coleman-Ferrell is an African-American female). Staff is addressing the need to increase
diversity within our boards and will continue to encourage this to expand this
Board’s diversity. Countywide (HH)
* * * * * * * * * * * *
NOVEMBER 19, 2024
4. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. PUBLIC SAFETY
1. Staff recommends
motion to approve: the issuance of a Special Secondary Service Provider
Certificate of Public Convenience and Necessity (COPCN) to Cambridge Security
Services, Corporation (Cambridge) for the gated community of Delaire Country
Club located at 4645 White Cedar Lane, Delray Beach, Florida (Delaire). Summary:
Cambridge has applied for a Special Secondary Service Provider COPCN to provide
Advanced Life Support (ALS) first response, non-transport services for the
gated community of Delaire. Security
agencies for private communities can provide rapid response to medical
emergencies and have the capability to provide advanced life support services
until the primary ALS agency arrives. The Department of Public Safety, Division
of Emergency Management (DEM) has reviewed the application and recommends approval
of a Special Secondary Service ALS Provider - Non-Transport COPCN to be issued
to Cambridge. The application was in compliance and eligible for a one-time
COPCN based on the PBC Code of Ordinances, Chapter 13, Sections 13-22. The
COPCN will be issued for operations restricted to the confines of Delaire for
the period November 19, 2024 and until Cambridge’s contractual agreement with
Delaire is terminated. Delray Beach Fire
Rescue is the Primary COPCN holder and has signed a Memorandum of Understanding
with Cambridge to coordinate their emergency services at an emergency
scene. The Emergency Medical Services
(EMS) Advisory Council has also approved the recommendation to grant Cambridge
a Special Secondary Service ALS Provider - Non-Transport COPCN. District 4
(SB)
* * * * * * * * * * * *
NOVEMBER 19, 2024
A. AIRPORTS
1. Staff recommends
motion to approve:
A) Amendment No.
1 (Amendment) to the Contract for Consulting/Professional Services (Agreement) with EXP U.S. Services Inc. (EXP) in the
amount of $2,327,183.70 to provide services for the Palm Beach International Airport (PSI)
Terminal & Concourse Modernization and
North Palm Beach County General Aviation Airport (North County)Hangar Projects;
and
B) a Budget Transfer in the amount of
$738,607 in the Airport’s Improvement & Development Fund.
Summary: The Agreement with EXP was approved by the
Board of County Commissioners (BCC) on December 5, 2023 (R2023-1820) in the
amount of $1,308,859.55 to provide
design services for the replacement of the PSI General Aviation Federal
Inspection Station. Approval of this Amendment will increase the amount of the
Agreement by $2,327,183.70 for total contract amount of $3,636,043.25. This
Amendment will provide services for the PSI Terminal & Concourse
Modernization Project (Modernization Project), North County Hangar Project (Hangar
Project), and Task Ill Miscellaneous Services.
The Modernization Project and Hangar Project
are partially funded with grants from the Florida Department of
Transportation. Task Ill Miscellaneous Services are services that are not
defined at the time of approval of an amendment to the Agreement and are
approved pursuant to delegated authority in accordance with PPM CW-F-050 by way of a separate task
authorization. EXP committed to 24% Disadvantaged Business Enterprise (DBE) participation for
the Agreement. The DBE participation for this Amendment is 16.96%. The cumulative DBE
participation
to date, including this Amendment, is
19.81%. Pursuant to changes to Chapter 332, Florida Statutes, effective July 1, 2023, a governing body of a medium hub commercial service
airport may not approve purchases of contractual services in excess of $1,000,000 on a consent
agenda. This Amendment exceeds the threshold amount and must be approved on the
regular agenda. Countywide (AH)
NOVEMBER 19, 2024
5. REGULAR
AGENDA
A. AIRPORTS
(cont’d.)
2. Staff recommends
motion to:
A) approve a Contract for Consulting/Professional Services (Contract) with Garver
LLC (Garver) in the amount of $1,849,738.28 for the Runway 10L/28R Pavement
Rehabilitation Project at the Palm Beach International Airport (PBI);
B) receive and file Federal Aviation Administration (FAA) Grant
Agreement Number 3-12-0085-077-2024 with an effective date of September 12,
2024, and an expiration date of September 11, 2028, in the amount of $1,500,000
for Design of the Runway 10L/28R Pavement Rehabilitation Project at PBI; and
C) approve Budget Amendment of 1,500,000 in the Airport’s Improvement and
Development Fund to provide budget for the Contract.
Summary: The Department of Airports (Department)
requires professional consulting services for the Runway 10L/28R Pavement
Rehabilitation Project (Project). On January 16, 2024, Garver was selected as
the most qualified consultant to provide these services in accordance with
Section 287.055, Florida Statutes, and PPM CW-O-048. The Department submitted a
grant application to the FAA to fund design services for the Project on July
16, 2024. The FAA issued a Grant Offer (Assistance Listing Number 20.106) for
Airport Improvement Program Grant Agreement Number 3-12-0085-077-2024 (FAA
Grant), reflecting its commitment of funding in the amount of $1,500,000 on
September 10, 2024. The Grant was executed on September 12, 2024, pursuant to a
delegation of authority approved by the Board of County Commissioners (BCC) on
August 25, 2020 (R2020-1017). The grant award is based on a total estimated
design cost of $2,000,000. The FAA Grant
provides funding for 75% of the design cost in an amount not to exceed
$1,500,000. Florida Department of
Transportation (FDOT) Public Transportation Grant Agreement Financial Project
Number 453348-1-94-01 (R2023-1755) (FDOT Grant) provides a state match of 12.5%
of the design costs in an amount not to exceed $250,000. The non-federal match of $500,000 for the FAA Grant consists of
$250,000 of local funds and $250,000 FDOT Grant funds, which was approved by
the BCC on December 5, 2023 (R2023-1755).
A Disadvantaged Business Enterprise (DBE) goal of 15% was
established for the Contract. Garver
committed to 23% DBE participation. DBE
participation for the initial scope of services provided for in the Contract is
29%. Pursuant to changes to Chapter 332,
Florida Statutes, effective July 1, 2023, a governing body of a medium hub
commercial service airport may not approve purchases of contractual services in
excess of $1,000,000 on a consent agenda. The Contract exceeds the threshold
amount and must be approved on the regular agenda. Countywide (AH)
NOVEMBER 19, 2024
5. REGULAR
AGENDA
B. COMMUNITY SERVICES
1. Staff recommends
motion to:
A) ratify the signature of the Mayor on
the 2023 U.S. Department of Housing and Urban Development (HUD) Homeless
Management Information System (HMIS) Expansion Grant Agreement No.
FL0823L4D052304, for the period November 1, 2024 through October 31, 2025, in
the amount of $281,530, to increase HMIS capacity, enhance training, improve
data quality monitoring, and analyze data to improve the Continuum of Care
(CoC) system service delivery;
B) ratify the signature of the Mayor on
the 2023 HUD CoC Pathway to Independence Program (PIP) Renewal Grant Agreement
FL0991L4D052301, for the period December 1, 2024 through November 30, 2025, in
the amount of $532,445, to service individuals who are medically fragile,
chronically homeless and residing on the street in West Palm Beach. The City of
West Palm Beach will serve as the subcontractor and will provide all direct
services. The County will provide contract oversight and grant compliance in
addition to HUD reimbursement draws;
C) ratify the signature of the Mayor on
the 2023 HUD CoC Planning Renewal Grant Agreement FL1045L4D052300, for the
coordination of planning activities related to ending homelessness, for the
period October 1, 2024 through September 30, 2025, in an amount of $415,776;
D) approve a Budget Transfer from general
fund contingency reserve in the amount of $42,127 to recognize the increase of
the county match requirement due to the increased award; and
E) approve a Budget Amendment in the
amount of $743,078 in FY 2025 in the HUD fund to recognize the above awards.
NOVEMBER 19, 2024
5. REGULAR
AGENDA
B. COMMUNITY SERVICES
(cont’d.)
1. Summary: The HMIS Expansion Grant Agreement No.
FL0823L4D052304 (Catalog of Federal Domestic Assistance (CFDA) 14.267,
increases the capacity to integrate data and coordinate management systems in
order to improve the delivery of housing services for individuals and families
who are experiencing homelessness. The PIP Renewal Grant Agreement FL0991L4D052301
provides funding to provide services to medically fragile and chronically
unsheltered people experiencing homelessness in the City of West Palm Beach.
The Planning Renewal Grant provides funding for planning activities related to
ending homelessness within the Continuum of Care (CoC). In accordance with
County PPM CW-O-051, all delegated contracts, agreements, and grants must be
submitted by the initiating department as a receive-and-file. There is a 25%
match required for the PIP Grant which will be provided by the City in the
amount of $133,111. A 25% cash match is also required for the HMIS grant, which
is included in existing budgeted staff salaries in the amount of $70,383.
Additionally, a 25% cash match is required for the Planning Grant, to be
provided by the County in the amount of $103,944. (HSCAP) Countywide
(HH)
NOVEMBER 19, 2024
5. REGULAR
AGENDA
C. COUNTY ATTORNEY
1. Staff recommends
motion to approve:
A) one
(1) law firm team as outside legal counsel to represent Palm Beach County in
Per- and Polyfluoroalkyl (PFAS) litigation:
1. Robbins
Geller Rudman & Dowd LLP; and Napoli Shkolnik;
OR
2. Levin, Papantonio, Proctor, Buchanan,
O’Brien, Barr & Mougey, P.A.; Douglas & London, P.C.; and Law Office of
Kevin Madonna, PLLC; and
B)
the contract for
Professional Legal Services with the selected law firm team to pursue
litigation on behalf of the County for costs, damages, and other relief
associated with the chemical companies’ contamination of the County’s natural
resources with toxic PFAS.
Summary: Pursuant to the Board of County
Commissioners’ (BCC) direction, on September 26, 2024, the County Attorney’s
Office (CAO) issued a Request for Proposal (RFP CA2024-01) requesting proposals
from law firms interested in serving as outside legal counsel to the County for
the purpose of PFAS litigation. On October 11, 2024, the County
received five (5) proposals. On October 17, 2024, a Selection Committee reviewed, scored, and ranked the proposals in a public
meeting and herein presents the top two (2) law firm teams to the BCC for
selection of one (1) firm to represent the County as outside legal counsel for
PFAS litigation. This unique selection process is reserved exclusively for
multi-jurisdictional, complex litigation.
Countywide (DO)
NOVEMBER 19, 2024
5. REGULAR
AGENDA
D. OFFICE OF COMMUNITY REVITALIZATION
1. Staff recommends
motion to:
A) approve a Contract with
Spirit of Giving Network, Inc. in an amount not-to-exceed $165,000 for
professional services to assist
with the planning of, and purchase of school supplies and other items needed
for the 2025 Back to School PBC! event (Event) for the period beginning January
1, 2025 through September 30, 2025;
B) authorize advance payments
to Spirit of Giving Network, Inc. of up to $82,500 towards the purchase of
school supplies and other items; and
C) approve a Budget Transfer of $50,000 within the
Office of Community Revitalization (OCR) Special Projects and Initiatives Fund
to fund these costs associated with the Event.
SUMMARY: The proposed contract allocates a not-to-exceed amount of $165,000 to
Spirit of Giving Network, Inc. (the Agency) to facilitate the implementation of
the Event. This vital initiative aims to support over 11,000 Palm Beach County students from low-income families, spanning from Pre-K through 12th grade, who
are enrolled in the public or charter school system. Scheduled for Saturday,
July 26, 2025, the event is strategically timed before the commencement
of the 2025/2026 school year. Under the
contract terms, up to $82,500 of the County's contribution may be advanced to
the Agency to facilitate the procurement of school supplies and other necessary
items for the Event. The requested
budget transfer of $50,000 is imperative to be able to meet rising costs and
accommodate the growing students’ demand since 2022. This year’s event
surpassed all expectations. With nearly 12,000 students registered, over 11,000
were served through direct participation at event sites and agency pickups and
distribution post event. At this site alone, over more than 6,400 students
registered, and attendance exceeded 7,000, with an impressive rate of 420
students served every 15 minutes.
However, due to the overwhelming turnout, the OCR regrettably had to
turn away over 1,500 students due to a shortage of backpacks. The 14% increase in registration numbers and
unexpected attendance at the Convention Center this year, coupled with rising
supply costs – up 26.34% since 2022, necessitate the requested additional
$50,000. If prices stabilize and
registration numbers remain consistent with this year’s numbers, this amount
will ensure all registered students are served.
Funding for this purpose is readily accessible within the OCR Special
Projects and Initiatives Fund. Countywide (RS)
NOVEMBER 19, 2024
5. REGULAR
AGENDA
E. HOUSING & ECONOMIC DEVELOPMENT
1. Staff
recommends motion to:
A) approve on preliminary reading and
permission to advertise for Public Hearing on December 3, 2024: An Ordinance of the Board of County
Commissioners of Palm Beach County,
Florida, relating to the Economic Development Ad Valorem Tax Exemption program
for new businesses and expansions of existing businesses; providing for title;
providing for enactment authority; providing for intent and declaration;
providing for definition of terms; providing for establishment of an Economic
Development Ad Valorem Tax Exemption program; providing for applicability;
providing for application and approval process; providing for monitoring,
revocation of exemption and recovery of funds; providing for appeals; providing
for inclusion in the code of laws and ordinances; providing for severability;
providing for repeal of laws in conflict; providing for sunset; providing for a
savings clause; and, providing for an effective date; and
B)
receive and file the
Business Impact Estimate for the proposed Ordinance, prepared in accordance
with Florida Statutes §125.66(3)(a).
SUMMARY: In a
referendum held on August 20, 2024, the voters of Palm Beach County authorized
the BCC to grant economic development ad valorem tax exemptions. The Ordinance
establishing the Economic Development Ad Valorem Tax Exemption (AVTE) Program
will remain in effect for a ten (10) year period (expiring on August 19, 2034)
based on Florida Statutes §196.1995. All ad valorem tax exemption requests are
contingent upon the eligibility of the new business or expanding business as
defined under Florida Statutes §196.012, and subject to BCC approval on a
case-by-case basis, in accordance with this Ordinance and County policy. A
business granted an exemption must have a positive impact on the County’s
economy, including the creation and maintenance of new full-time jobs. Countywide
(DB)
NOVEMBER 19, 2024
5. REGULAR
AGENDA
E. HOUSING & ECONOMIC DEVELOPMENT
(cont’d.)
2. Staff recommends
motion to:
A)
approve a HOME American
Rescue Plan (HOME-ARP) Program award of $296,836 to Vita Nova, Inc.; and
B) authorize the County Administrator, or designee, to execute the Loan Agreement,
amendments thereto, and all other documents necessary for project
implementation that do not substantially change the scope of work, terms, or
conditions of the award, and for the Director of Housing and Economic
Development (DHED) to be the County Administrator’s designee for this project.
SUMMARY: On March
12, 2024, (Agenda Item 5A-2), the Board of County Commissioners (BCC) awarded
HOME-ARP funding in the amount of $1,550,000 to Vita Nova, Inc. to construct
the Omega Apartments, a 12 unit rental development located at 1330 Alpha
Street, West Palm Beach, for young adults ages 18-24 who are aging out of
foster care and at risk of becoming homeless. Vita Nova, Inc. is requesting
additional HOME-ARP funding in the amount of $296,836 due to current construction
pricing exceeding original estimated costs. The total development cost is $3.1M
and includes a $285,734 contribution from the City of West Palm Beach and
$750,000 from the U.S. Department of Housing and Urban Development (HUD). Staff
recommends the funding award be increased in the amount of $296,836 HOME-ARP to
move this project forward and increase the inventory of affordable housing for
this special population. All 12 units
will provide housing to youth ages 18 to 24 who are transitioning from the
foster care system, and will bear affordability requirements of the HOME-ARP
Program for no less than 30 years. The funding agreement and related
documents pursuant to these HOME-ARP funds will be between the County and Vita
Nova, Inc. (and its respective successors and/or assigns). To facilitate
project implementation, staff requests authorization for the County
Administrator, or designee, to execute the Loan Agreement and related documents,
and for the Director of DHED to be the County Administrator’s designee for this
project. These are Federal HOME-ARP Program funds which do not require a
local match. District 2 (HJF)
NOVEMBER 19, 2024
5. REGULAR
AGENDA
E. HOUSING & ECONOMIC DEVELOPMENT
(cont’d.)
3. Staff
recommends motion to:
A)
approve a HOME American
Rescue Plan (HOME-ARP) Program award of $1,053,525 to Fort Lauderdale
Independence Training and Education Center, Inc. (FLITE); and
B)
authorize the County
Administrator, or designee, to execute the loan agreement, amendments thereto,
and all other documents necessary for project implementation that do not
substantially change the scope of work, terms, or conditions of the award, and for the Director of Housing and Economic
Development (DHED) to be the County Administrator’s designee for this project.
SUMMARY: On
May 10, 2023, the DHED issued a Notice of Funding Availability (NOFA)
HED.2023.1 making up to $7,891,211 in Federal HOME-ARP funding available for the
development of multifamily rental housing, and residential facilities to serve
qualifying populations including the homeless; at-risk of homelessness; and
those experiencing housing instability.
All projects must increase the local inventory of affordable housing units
and/or residential facilities that serve qualifying populations. Applications
were accepted on a first-come, first-eligible and first-funded basis. Staff review ensured applications met
criteria for eligibility, responsiveness, and viability. Staff recommends
funding in the amount of $1,053,525 to the FLITE to acquire and rehabilitate
Hawks Edge, a rental development to consist of eight (8) two (2) bedroom
apartments located at 811 9th Street, West Palm Beach. The total
project cost is $1,404,700 and the proposed total County assistance would be
$1,053,525 at a per unit cost of $131,691.
The total County contribution would be 75% of the total project cost.
Additional funding sources for this project is as follows:
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NOVEMBER 19, 2024
5. REGULAR
AGENDA
E. HOUSING & ECONOMIC DEVELOPMENT
(cont’d.)
3. SUMMARY
(cont’d.): All eight
(8) units will provide transitional housing and supportive services to youth
age 18 to 25 with a focus on youth aging out of the child welfare system and
will bear affordability requirements of the HOME-ARP Program for no less than
30 years. To facilitate project implementation, staff requests authorization
for the County Administrator, or designee, to execute the agreements and
related documents, and for the Director of DHED to be the County’s
Administrator’s designee for this project. These are Federal HOME-ARP
Program funds which do not require a local match. District 7 (HJF)
4. Staff recommends
motion to:
A) conceptually approve General Obligation Housing Bond Loan
Program (HBLP) – Affordable Housing Multifamily Development award to Village of
Valor, Ltd. in the amount of $4,300,000 for the Village of Valor project
(Project); and
B) transmit the approved proposal to Palm Beach
County’s (County) third party underwriter.
SUMMARY: The Project consists
of a four (4) story, mid-rise building with 54 multi-family rental development
units located at 2701-2715 Second Avenue North in Palm Springs. All units will
be available to families at or below 80% Average Median Income
(AMI) with income targeting as deep as 30% AMI and with preference to veteran
tenants and their families. The developer is committing to a 40 year
affordability period. The project has also received additional funding in the
amount of $2,000,000 in Neighborhood Stabilization Program (NSP) funds. The total project
cost is $28,693,270 with a County HBLP investment of $4,300,000 for a per-unit
cost of $79,630. Total County HBLP investment for this project is 15%. Total
County funding for this project including HBLP bonds and NSP Grant funding is
$6,300,000 or 21.96% ($116,667 per unit). District
3 (HJF)
NOVEMBER 19, 2024
5. REGULAR
AGENDA
E. HOUSING & ECONOMIC DEVELOPMENT
(cont’d.)
4. SUMMARY
(cont’d.):
Funding sources for this project are as follows:
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NOVEMBER 19, 2024
5. REGULAR
AGENDA
E. HOUSING & ECONOMIC DEVELOPMENT
(cont’d.)
5. Staff recommends
motion to:
A) approve General Obligation Housing Bond Loan Program (HBLP) – Affordable
Housing Multifamily Development award to SP Field, LLC in the amount of
$7,560,000 for the Calusa Pointe II project (Project);
B) authorize the County Administrator, or designee, to execute the loan agreement,
amendments thereto, and all other documents necessary for project
implementation that do not substantially change the scope of work, terms or
conditions of the agreement, and for the Director of DHED to be the County
Administrator’s designee for this project; and
C)
establish a deadline for
all current conceptually approved bond and Housing Initiatives Program funded
projects to be submitted for final Board of County Commissioners (BCC) approval
no later than February 11, 2025.
SUMMARY: At the May
7, 2024 Board of County Commissioners (BCC) meeting, the BCC
conceptually approved HBLP funding in the amount of $7,560,000 and transmission
to the County’s third-party underwriter for the Project located near the
intersection of State Road 80 and County Road 827 in the City of Belle Glade.
On July 12, 2022, the BCC approved American Rescue Plan Act funding in the
amount of $2,500,000 for the Project. The Project consists of 168 rental
development units with 42 units restricted to no more
than 50% Average Median Income (AMI) and 126 units at no more than 80% AMI. All units will be
County-Assisted. The total project cost is $58,968,212 with a County HBLP
investment of $7,560,000 for a per-unit cost of $45,000. Total County HBLP
investment for this project is 13%. Total County funding for this project
including HBLP bonds and ARPA funding is $10,060,000 or 17% ($59,881 per unit) of
total project. Funding sources for this project are as follows:
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NOVEMBER 19, 2024
5. REGULAR
AGENDA
E. HOUSING & ECONOMIC DEVELOPMENT
(cont’d.)
5. SUMMARY (cont’d.):
Based on the
preliminary third-party underwriter’s report, staff has negotiated final terms
and conditions for BCC approval. County funding will be provided in the form of a repayable loan at 1%
interest. The agreement and related documents pursuant
to these HBLP funds will be between County and SP Field, LLC (and its
respective successors and/or assigns). The loan shall be secured by a mortgage and note
that require repayment of principal and interest within 20 years. All
County-Assisted Units will remain affordable to tenants with incomes no greater
than 80% AMI in perpetuity. Affordability restrictions will be recorded through
Declarations of Restrictive Covenants that will survive repayment of the loan.
The final third-party underwriter’s report
will be provided to DHED 30 days prior to loan closing and, as long as the
report is consistent with the preliminary report, staff will prepare the loan
agreement and other related documents. To facilitate project implementation,
staff requests authorization for the County Administrator, or designee, to
execute the loan agreement and all related documents, and for the Director of
DHED to be the County Administrator’s designee for this project. Staff
is preparing to issue new Request for Proposals in early spring 2025, and is
seeking approval for a deadline of February 11, 2025 for final submission of
those projects that have been conceptually approved, but are still pending and
have been unable to move forward due to various reasons not related to the HBLP
process. District
6 (HJF)
NOVEMBER 19, 2024
5. REGULAR
AGENDA
F. FACILITIES DEVELOPMENT &
OPERATIONS
1. Staff requests motion to:
A) approve a finding of emergency establishing
that the design and renovation of County-owned improved residential properties
acquired through escheatment, foreclosure and/or eminent domain is at this time
one of the tools the County has to meet housing needs and that the delay
associated with complying with all governing rules, regulations, or procedures
related to the design and renovation would be detrimental to the interests,
health, safety, and welfare of the County; and
B) authorize the County Administrator, or her
designee which in this case shall be the Director of Facilities Development
& Operations, to execute all emergency design and construction contracts
(in an amount not to exceed $300,000 per property) necessary to renovate
County-owned improved residential properties acquired through escheatment,
foreclosure or eminent domain.
NOVEMBER 19, 2024
5. REGULAR
AGENDA
F. FACILITIES DEVELOPMENT &
OPERATIONS (cont’d.)
1. Summary: Sporadically, through escheatment,
foreclosure and/or eminent domain, the County obtains ownership of improved
residential properties that could be effectively renovated and placed in the
housing market for qualified users through the County’s affordable and
workforce housing programs. Although the number of residential units acquired
through such mechanisms is fairly limited (i.e., less than five have been acquired
in the last 5 years), Staff deems it of value to be able to renovate them and
place them in the housing market. To
date, the efforts to renovate the properties have followed standard County
procedures (e.g., public bidding). This approach has proven ineffective due to:
1) the projects’ unique nature (i.e., residential renovations are not at the
core of capital improvement efforts for County-owned property), and 2)
continued cost escalation impacts. For example, the renovation project for the
County-owned residential property located at 763 Hibiscus Drive, Royal Palm
Beach has been unsuccessfully procured three (3) times. With each iteration, staff has adjusted the
scope of work and/or identified additional funding as needed. Recognizing the
ever-growing housing challenges that the County is facing, staff recommends it
be authorized to procure design and renovation contracts for these properties
(in an amount not to exceed $300,000 per property) through an emergency
authorization. This would allow staff to directly negotiate the services to be
provided and commence work in an expeditious manner as to allow for the
timeliest return of the housing unit to the market. If authorized, the County
Administrator, or her designee which in this case shall be the Director of
Facilities Development & Operations, will execute the necessary contracts
(not to exceed $300,000 per property) following review from the County
Attorney’s Office for legality and concurrence from the Housing and Economic
Development department as to alignment with the County’s affordable/workforce
housing programs. (FDO Admin)
Countywide (MWJ)
* * * * * * * * * * * *
NOVEMBER 19, 2024
A. COMMUNITY SERVICES
1. Staff recommends
motion to approve: One
(1) appointment to the Citizens Advisory Committee on Health and Human Services
(CAC/HHS), for the term November 19, 2024 to September 30, 2027:
Seat No. Appointment Seat Requirement Nominated By
4 Sam Wilcox Designated
Seat: · Vice Mayor Maria Marino
Community
Members · Commissioner Sara Baxter
with
Lived Experience · Commissioner Marci Woodward
OR in HHS
System of
Care
Dr. Ashley Ridley · Commissioner Gregg Weiss
Summary: The CAC/HHS shall provide recommendations
to sustain core services within the Systems of Care by defining basic needs,
surveying emergent and/or urgent needs, prioritizing resources to address these
needs, and making funding recommendations to the Board of County Commissioners
(BCC) to fill critical service gaps. The CAC/HHS consists of six (6) at-large
members and five (5) designated members.
This includes at least one (1) member who is a resident west of the 20
Mile Bend, at least one (1) member who is a representative of the Palm Beach
County League of Cities, at least one (1) member who is a representative of the
Florida Department of Health in Palm Beach County, at least one (1) member who
is a representative of Birth to 22, and at least one (1) member with lived
experience in the HHS System of Care,
per Resolution R2024-0917. The Resolution requires that the Executive
Committee of the CAC/HHS solicit and recommend member nominations for transmittal
to the BCC. The BCC was notified by memo dated September 12, 2024, requesting
nominations for appointments. The CAC/HHS received appointment applications for
two (2) candidates (for one (1) available seat). All candidates meet the
applicable guidelines and requirements outlined in the resolution. The
diversity count for the seven (7) currently filled seats is as follows:
Caucasian: 2 (29%), African-American: 3 (43%), Asian-American: 1 (14%), and
both African-American and Caucasian 1: (14%). The gender ratio (female: male)
is 7:0. Sam Wilcox identifies as a
Caucasian male, and Dr. Ashley Ridley Sterlin identifies as an African-American
female. If the BCC approves the appointments included in agenda item 3E-6, the
diversity count for the 10 seats will be as follows: Caucasian: 4 (40%); African-American:
3 (30%); Asian-American: 1 (10%); both African-American and Caucasian 1: (10%);
and both African-American and Native American 1: (10%). The gender ratio
(female: male) will be 9:1. Staff has
addressed the need to increase diversity within our boards and will continue to
encourage this to expand this Board’s diversity. (Financially Assisted
Agencies) Countywide (HH)
* * * * * * * * * * * *
NOVEMBER 19, 2024
6. BOARD
APPOINTMENTS
B. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
NOVEMBER 19,
2024
A. ADMINISTRATION
COMMENTS
B. COUNTY
ATTORNEY
* * * * * * * * * * * *
NOVEMBER 19, 2024
A. District
1 - COMMISSIONER MARINO
B. District
2 – COMMISSIONER WEISS
C. District
3 - COMMISSIONER FLORES
D. District
4 – COMMISSIONER WOODWARD
E. District
5 - COMMISSIONER SACHS
F. District
6 - COMMISSIONER BAXTER
G. District
7 - COMMISSIONER POWELL JR
* * * * * * * * * * * *
NOVEMBER 19, 2024
9. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."
* * * * * * * * * * * *