BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
AUGUST 19, 2025
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA
APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT
AGENDA (Pages 16 - 116)
4. SPECIAL
PRESENTATIONS (Page 117)
5. PUBLIC HEARINGS - 9:30 A.M. (Page 118)
6. REGULAR
AGENDA (Pages 119 - 129)
7. BOARD
APPOINTMENTS (Page 130)
8. STAFF
COMMENTS (Page 131)
9. BCC DIRECTION (Page 131)
10. BCC
COMMENTS (Page 132)
11. ADJOURNMENT (Page 133)
* * * * * * * * * * *
AUGUST 19, 2025
CONSENT AGENDA
B. CLERK & COMPTROLLER
Page 16
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Change
orders, work task orders, minor contracts, final payments, etc.
3B-5 List
of Errors, Insolvencies, Double Assessments, Discounts and VAB Reductions.
C. ENGINEERING & PUBLIC WORKS
Page 17
3C-1 Resolutions
declaring the acquisition of properties as fee simple right-of-way and as
temporary construction easements necessary for construction of roadway
improvements.
3C-2 Report
of plat recordations from
October 1, 2024 through March 31, 2025.
Page 18
3C-3 Traffic
Signal Continuing Services Construction Contracts.
Page 19
3C-4 Supplement
No. 8 with HSQ Group, LLC for the Australian Avenue Drainage Improvements.
3C-5 Adopt-A-Road
Agreement with Douglas I Leifert, P.A. and Kelter Cooling & Heating, LLC.
Page 20
3C-6 Lighting
Agreements with Florida Power and Light for various locations within Palm Beach
County.
Page 21
3C-7 Work
Order 2022063-195 with Wynn & Sons Environment Construction Company, LLC to
install curbing between Lyons Road and Polo Road along 47th Place
South.
Page 22
3C-8 Amendment
No. 1 with Johnson-Davis Incorporated and Amendment No. 1 with Hinterland Group
Inc. to extend the expiration date
Page 23
3C-9 Amendment
No. 1 with Southwide Industries, Inc. to extend the
expiration date.
D. COUNTY ATTORNEY
Page 23
3D-1 Settlement
Agreement in the case styled B. & B. Properties, Inc.
AUGUST 19, 2025
TABLE OF CONTENTS
CONSENT AGENDA
E. COMMUNITY SERVICES
Page 24 - 25
3E-1 Notices
of Awards from U.S. Department of Health and Human Services for ending HIV
Epidemic and a Retroactive Interlocal Subrecipient Agreement.
Page 25
3E-2 Amendment
No. 0004 to the Florida Department of Commerce extending the term of the
Low-Income Home Energy Assistance Program.
Page 26
3E-3 Contract
for Provision of Needle Exchange Program Services with Rebel Recovery Florida
Inc. to authorize the continuation of the Needle Exchange Program to legally
operate within Palm Beach County.
Page 27
3E-4 Grant
Application to HUD for the FY25 Continuum of Care Builds Grant to support
development and operation of Permanent Supportive Housing.
Page 28
3E-5 Retroactive
Subrecipient Agreement for the provision of Harm Reduction Intervention
Services in Palm Beach County with Rebel Recovery Florida, Inc.
Page 29 - 30
3E-6 Standard
Agreement with Area Agency on Aging Palm Beach /Treasure Coast, Inc. for
Community Care for the Elderly, Home Care for the Elderly, and Alzheimer’s
Disease Initiative; along with Amendment #002 for the Older Americans Act to
provide services to seniors.
Page 31
3E-7 Use
of Facility Agreement for Non-Government Entitles with Quite Waters
Preservation, LP to operate a congregate meal site for seniors.
Page 32
3E-8 Retroactive
Interlocal Agreement with the City of West Palm Beach to provide rapid
rehousing to chronically homeless and medically fragile individuals in West
Palm Beach.
AUGUST 19, 2025
TABLE OF CONTENTS
CONSENT AGENDA
F. AIRPORTS
Page 33
3F-1 First Amendment with Popstroke
West Palm Beach, LLC to align with the calendar year.
3F-2 License
Agreement with Jet Aviation Associates, LLC for overflow parking on a parking
area at PBI.
3F-3 Operating Permit with Iberia Lineas Aéreas de Espańa, S.A.
Operadora authorizing use of facilities at PBI for a single flight operation.
Page 34
3F-4 Modification P00002 with TSA replacing the
schedule of TSA’s equipment and extending the period for reimbursement for
electric utility charges related to the use of security checkpoints at PBI.
3F-5 Registration for Distribution of Literature
or Picketing at PBI issued to Mark Beaumont (Palm Beach Indivisibles).
3F-6 Airline Service Incentive Program
Participation Agreement with Allegiant Air LLC at PBI.
Page 35
3F-7 FAA Grant Agreement for the Concourse B
Expansion – Phase 28 project at PBI.
3F-8 FAA Grant Agreement for the Taxiway M
Improvements project at PBI.
Page 36
3F-9 Change Order No. 2 with Ranger Construction
Industries, Inc. for the Taxiway R Rehabilitation project at PBI to extend the
project.
Page 37
3F-10 Amendment No. 7 with AVCON, Inc. exercising
the second option to renew.
Page 38
3F-11 Amendment No. 1 with The Whiting-Turner
Contracting Co. for Campus Wide Facility Improvements for Work Order WT 03: New
Revenue Control Building at PBI.
Page 39
3F-12 Appointment for one (1) candidate to the
Aviation and Airports Advisory Board.
Page 40
3F-13 Change Order No. 5 with The Morganti Group,
Inc. for the Pre-Conditioned Air Point of Use Replacement project at PBI to
increase the amount and extend the project.
Page 41
3F-14 Amended Lease with Signature Flight Support
LLC at PBI increasing the square footage of the leasehold premises.
AUGUST 19, 2025
TABLE OF CONTENTS
CONSENT AGENDA
F. AIRPORTS
Page 42
3F-15 Stormwater Drainage Agreement with Closter
Farms, Inc. for stormwater drainage services for various County-owned
facilities.
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 42
3G-1 Preliminary
Operating Budget for Fiscal Year 2026 for Briget Community Development
District.
3G-2 Fiscal
Year 2025-2026 Proposed
Page 43
3G-3 Negotiated
settlement offer of code compliance lien against Craig
L. Johnston.
Page 44
3G-4 Negotiated
settlement offer of code compliance lien against Edwin
Moodie.
3G-5 Negotiated
settlement offer of code compliance lien against timothy A. Steinman.
Page 45
3G-6 Recording
of FY 2024 Retirements of tangible personal property.
3G-7 PBC
Tax Collector assessment roll extension.
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 46
3H-1 First
Amendment with Cambridge Security Services Cooperation to extend the term of
the Agreement for interoperable radio communications.
Page 47
3H-2 First
Amendment with Atlantic/Palm Beach Ambulance, Inc. to extend the term of the
Agreement for interoperable radio communications.
Page 48
3H-3 First
Amendment with Florida Forest Service to extend the term of the Agreement for
interoperable radio communications.
Page 49
3H-4 First
Amendment to the ATM Operating License Agreement with Guardians Credit Union.
Page 50
3H-5 Work
Order No. 25-008 with Pyke Electric Inc. for the Caloosa
Park – Lighting Replacement project.
AUGUST 19, 2025
TABLE OF CONTENTS
CONSENT AGENDA
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 51
3H-6
Work Order No. 25-005 with Syncore Testing LLC for
PBSO District 6 Backup Generator Replacement project.
Page 52
3H-7 Work
Order No. 25-005 with Ralph Della-Pietra, Inc. for the Bert Winters Park Phase
II project.
Page 53
3H-8 Work
Order No. 25-006 with Cedars Electro-Mechanical, Inc. for the West Palm Beach
Luteran Services HVAC Upgrades project.
Page 54
3H-9 Work
Order No. 25-010 with Andrea Construction, Inc. for the Water Utility SROC
Warehouse Roof Replacement project.
Page 55
3H-10 Amendment
No. 2 with Waypoint Contracting Inc. establishing a Guaranteed Maximum Priece for the Duncan Padgett Park Renovation project.
Page 56 - 57
3H-11 Annual
Contract for electrical services with South Atlantic Electric, Inc. and Work
Order No. 25-007 with South Atlantic Electric, Inc. for the West Boynton Park
Lighting Replacement project.
Page 58
3H-12 Amendment
to the Infrastructure Sales Tax Project Plan to increase the budget for PBSO
Evidence Building project.
Page 59 - 60
3H-13 CSA
No. 11 with Williamson Dacar Associates Inc. for the Palm Tran Countywide New
Bus Shelters project; CSA No. 12 for the Palm Tran Countywide Bus Stop
Improvements project and CSA No. 13 for the Palm Tran Countywide Bus Shelter
Replacements project.
AUGUST 19, 2025
TABLE OF CONTENTS
CONSENT AGENDA
I. HOUSING AND ECONOMIC DEVELOPMENT
Page 60
3I-1 Engagement letter for accounting services
with Weinstein Zugman, LLC to prepare general fund
financial statements.
Page 61
3I-2 Nomination for Tracy L. Caruso as
Chairperson of Housing Finance Authority.
3I-3 Contracts for Bond and Disclosure Counsel
Services with Greenberg Traurig, P.A. and Bryant
Miller Olive P.A.
for purchase of goods and services.
Page 62
3I-4 Amendment 001 with Davis Commons, LLC for
additional time to complete construction of the Davis Commons Project.
Page 63
3I-5 Loan Agreement with Vita Nova, Inc. for
HOME-ARP Funds toward the construction of Omega Apartments.
Page 64
3I-6 Loan Agreement with Roseland Gardens, LLLP
for ARPA Response Replacement Funds toward the construction of Roseland
Gardens.
Page 65
3I-7 Amendment 001 with the Town of Mangonia Park for the Code Enforcement Program to modify
the scope of work for total reimbursement request within the performance
period.
Page 66
3I-8 Grant Agreement with HUD for the Home
Investment Partnership Program American Rescue Plan due to HUD administrative
error.
Page 67
3I-9 Resolution authorizing issues of revenue
bond for Green Cay Life Plan Village project.
Page 68
3I-10 Grant Award from HUD to assist with
homelessness or at risk homelessness families within
declared disaster area.
AUGUST 19, 2025
TABLE OF CONTENTS
CONSENT AGENDA
J. PLANNING, ZONING & BUILDING
Page 69
3J-1 Appointment
of one (1) member to the Construction Board of Adjustment and Appeals (CBAA).
Page 70
3J-2 Reappointment
of two (2) members to the Building Code Advisory Board (BCAB).
Page 71
3J-3 MOU
with FL Department of Highway Safety and Motor Vehicles to address code
compliance complaints and complaints against licensed and unlicensed
contractors.
K. WATER UTILITIES
Page 72
3K-1 Supplement
No. 4 with Kimley-Horn and Associates, Inc. for Design Package 1, 3, and 4
Construction Phase Services for additional time.
Page 73
3K-2 Request
to pursue funding from FDEP and DMS to defray costs in the continued efforts to
improve infrastructure resiliency for water treatment facilities throughout the
County.
Page 74
3K-3 Amendment
No. 1 with Wharton-Smith, Inc. for the new two-story operations building and
additional improvements to the Western Region Wastewater Treatment Facility.
Page 75
3K-4 Encroachment
Agreement with Florida Gas Transmission Company, LLC to install an 18” water
main.
Page 76
3K-5 Work
Order No. 9 with Globaltech, Inc. for the Water
Treatment Plant 11 Membrane Train Improvements.
Page 77
3K-6 Partial
Release of Utility Easement for portions of the easement that are no longer
associated with any public potable water.
3K-7 Partial
Release of Utility Easement for portions of the easement that are no longer
associated with any public potable water.
AUGUST 19, 2025
TABLE OF CONTENTS
CONSENT AGENDA
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 78
3L-1 Ingress
and Egress Easement Agreement with Pulte Home Company, LLC to allow PBC access
to Juno Dunes Natural area for land management and maintenance
responsibilities.
3L-2 Detailed
Work Plan Budget – Arthropod Control and Integrated Mosquito Management Plan
for new fiscal year.
Page 79
3L-3 Amendment
#2 with FDOT for the State Road 7 Construction project to extend the timeline.
Page 80
3L-4 FDEP
Grant Agreement for the Habitat Restoration of Eastern Loxahatchee Slough.
M. PARKS & RECREATION
Page 81
3M-1 Amphitheater Rental Agreement with The Extatic Foundtion Inc. for the
Art of Music Festival.
3M-2 Standard
Sound and Light Production Service Contractor Agreement with Sanderford Sound,
Inc. for the Art of Music Festival.
3M-3 Entertainment Contractor Agreement with
Condor Software Inc. for the Legends on the Lawn: Dark Side of the Sol concert.
Page 82
3M-4 Special Events Rental Agreement with Sunset
at the Palms LLC for the Sunset at the Palms event.
3M-5 Amendment No. 1 with FDEP for the culvert
replacement project in
Loxahatchee River Battlefield Park.
N. LIBRARY
Page 83
3N-1 Grant
Award to reconcile the State Aid to Libraries Grant Budget.
Page 84
3N-2 Strategic
Plan for the County Library’s FY2024 – FY2028.
Page 85
3N-3 Reappointment
of three (3) _one (1) members to
the Library Advisory Board.
Q. CRIMINAL JUSTICE COMMISSION
Page 86
3Q-1 Ratify
the Mayor’s signature on Certificate of Participation for the FDLE Edward Byrne
Memorial Grant for the purchase of equipment.
AUGUST 19, 2025
TABLE OF CONTENTS
CONSENT AGENDA
S. FIRE RESCUE
Page 87
3S-1 Seventh
Amendment for Fire Vehicle Maintenance with the City of West Palm Beach to
extend the term.
3S-2 Drone
Replacement Program reimbursement request for the purchase of ten (10) drones
and necessary accessories.
3S-3 Requests
to delegate authority related to probate or other administrative processes
where donations to PBC Fire Rescue are bequeathed through an Estate, Will or
Trust.
Page 88
3S-4 BAA
with Intergraph Corporation to provide computer aided dispatch software
services.
3S-5 Certificate to Non-Ad Valorem Assessment
Roll for the MSBU for Fire Hydrant Maintenance and Rental in Riviera Beach and
Boca Raton.
Page 89 - 90
3S-6 FY
2024 Staffing for Adequate Fire and Emergency Response Grant application to
provide funding for additional positions.
Page 90
3S-7 Agreement
with two (2) Medicaid Managed Care Organizations for supplemental payments to
PBC Fire Rescue for patient transportation.
Page 91
3S-8 MOA
with Miami-Dade County for the participation in the
FL-TF1 of the National Urban Search and Rescue (USAR) Response System.
T. HEALTH DEPARTMENT
Page 91
3T-1 Quarterly
report for Fiscal Year 2024 – 2025 reflecting revenue and expenditure
adjustments.
U. INFORMATION SYSTEMS SERVICES
Page 92
3U-1 In-Building
Augmentation Agreement with Cellco Partnership for
installation, maintenance and operations of wireless communications at various
locations.
AUGUST 19, 2025
TABLE OF CONTENTS
CONSENT AGENDA
X. PUBLIC SAFETY
Page 93
3X-1 First
Amendment with Humane Society of Greater Jupiter/Tequesta, Inc. dba Furry
Friends Humane for spaying and neutering services.
Page 94
3X-2 Second
Amendment with Barky Pines Animal Rescue & Sanctuary, Inc. for spaying and
neutering services.
Page 95
3X-3 Fourth
Amendment with Veterinary Emergency Group, LLC for relief veterinary services.
Page 96
3X-4 First
Amendment with FL Department of Motor Vehicles to access information for use in
the administration of the Vehicle for Hire and Towing and Immobilization
Services ordinances.
Page 97
3X-5 Extension
to MOA with the City of Miami for the UASI extending the grant period to
complete the emergency management equipment purchases.
3X-6 Resolution
approving the 2025 PBC Comprehensive Emergency Management Plan (CEMP).
Page 98
3X-7 First
Amendment with Battered Women’s Justice Project, Inc. to revise the scope of
work.
Page 99
3X-8 FDLE
application to authorize Department of Public Safety Division Justice Services
to process level 11 criminal history background screenings for Youth Reentry.
AA. PALM TRAN
Page 100
3AA-1 Maintenance MOA with FDOT for Bus Shelters and
Associated Amenities for maintenance and upkeep.
Page 101
3AA-2 Resolution approving the submission of the FY
2026 grant application to partially offset the operational costs for the Go
Glades Services.
Page 102
3AA-3 Resolution providing for grant for the purchase
of paratransit vehicles.
AUGUST 19, 2025
TABLE OF CONTENTS
CONSENT AGENDA
BB. YOUTH SERVICES
Page 103
3BB-1 Agency
Affiliation Agreement with CARLOS ALBIZU O UNIVERSIDAD ALBIZU O ALBIZU
UNIVERSITY O UCA O CAU INC. for its
students to complete planned and supervised clinical experiences that are
required for a Masters or Doctoral degree.
CC. SHERIFF
Page 104
3CC-1 Grant
Extension Letter from the City of Miami to extend the period of performance for
the FY 2022 UASI Grant to complete regional and domestic security projects.
3CC-2 TJX
Law Enforcement Grant Award for the purchase of surveillance equipment and
registration fees for event attendance.
Page 105
3CC-3 MOA with the City of Miami for FY 2024 UASI to support various
domestic security initiatives.
Page 106
3CC-4 FY
2024 – 2025 quarterly disbursements from FDLE for Statewide Criminal Analysis
Laboratory System project.
DD.
OFFICE OF EQUAL OPPORTUNITY
Page 106
3DD-1 Extension of Worksharing
Agreement FY 2025 with U.S. Equal Employment Opportunity Commission.
EE.
OFFICE OF COMMUNITY REVITALIZATION
Page 107
3EE-1
Request for approval of expenditure for the installation of speed humps in
Melaleuca Avenue – Pine Air West Countywide Community Revitalization Team and
County Club Acres West areas.
FF.
INSPECTOR GENERAL
Page 108
3FF-1 Interlocal Agreement with Children’s Services
Council.
AUGUST 19, 2025
TABLE OF CONTENTS
CONSENT AGENDA
GG.
OFFICE OF RESILIENCE
Page 109
3GG-1
Amendment Two with EPA
Environmental Justice Government to Government program to replace
and update major terms of the Agreement.
Page 110
3GG-2
Amendment Two with EPA Community Change Grant program to replace and update
major
terms
of the Agreement.
HH.
OFFICE OF EQUAL BUSINESS OPPORTUNITY
Page 111
3HH-1
Request for payment for the 19th Annual Palm Beach Partners Business
Matchmaker
Conference & Expo.
II.
CAREERSOURCE
Page 112
3II-1
Resolution approving the CareerSource Palm Beach County Fiscal Year 2025-2026
Budget.
JJ.
TOURIST DEVELOPMENT COUNCIL
Page 113
3JJ-1
Grant Agreement with South Florida Collegiate Bsaeball
League, Inc. for the South Florida Collegiate Baseball League.
Page 114
3JJ-2
Grant Agreements with BallenIsles County Club Inc.
for International Tennis Federation Masters World Championships 60s and Palm
Beach County Sports Commission, Inc. for the National Collegiate Athletic
Association (NCAA) Division II Men’s Golf National Championship.
Page 115
3JJ-3
Grant Agreements with Triosports International, Inc.
for the International Tennis Federal Masters World Championships 65s/70s and
Prospect Wire 2, LLC for Prospect Wire Southeast Championship.
3JJ-4
Grant Agreement with ProspectSelect Baseball, Inc.
for the Prospect Select Summer Series.
Page 116
3JJ-5
Grant Agreement with Perfect Game USA, Inc. for the Perfect Game Summer Series.
AUGUST 19, 2025
TABLE OF CONTENTS
SPECIAL PRESENTATIONS - 9:30 A.M.
Page 117
4A 122nd Anniversary of
Friendship Missionary Baptist Church of West Palm Beach
4B National Women’s Equality Day
4C Comcast Month
4D National Veterans and First Responders
Day
4E Caridad Center Day
4F Richard Linn’s 60 Years of Service to
West Palm Beach Rotary Club
4G Florida
Water Professionals Month
4H National Voter Registration Month
4I National
Hunger Action Month
4J Overdose Awareness Day
4K Fentanyl Awareness and Education Day
PUBLIC HEARINGS – 9:30 A.M.
A.
OFFICE OF RESILIENCE
Page 118
5A-1 Ordinance regarding the Property Assesses
Clean Energy (PACE) Program updates and revisions.
REGULAR AGENDA
A. AIRPORTS
Page 119 - 120
6A-1 Change
Order No. 1 with Suffolk Construction Company Inc. extending the Concorse B Expansion project at PBI.
Page 121
6A-2 Change Order No. 7 with The
Morganti Group, Inc. extending the Terminal Roof
Improvements at PBI.
Page 122
6A-3 Amendment
No. 2 with EXP U.S. Services Inc. for the PBI Terminal and Concourse
Modernization project to increase the contract amount for design services.
Page 123
6A-4 First
Amendment with JSM Airport Services, LLC increasing the total contract amount
for completion of renewal and replacement projects at PBI.
AUGUST 19, 2025
TABLE OF CONTENTS
REGULAR AGENDA
B. COMMUNITY SERVICES
Page 124
6B-1 Budget
Transfer reallocating funds in accordance with Financially Assisted Agencies
terms of the FAA agreements.
Page 125 - 126
6B-2 Proposed
allocations for Notice of Funding Opportunity for areas of Behavioral Health
and Substance Use Disorder under the Opioid Settlement Funds through June 2028.
C. PALM TRAN
Page 126 - 127
6C-1 Resolution
authorizing the Grant Agreement with CTD to provide Palm Tran Connection
Service trips and discounted daily and monthly fixed route bus passes.
Page 128
6C-2 Request
for direction regarding the issuance of an Invitation to Negotiate for Palm
Tran Connection Paratransit Services Countywide for a contract.
D. FACILITIES DEVELOPMENT & OPERATIONS
Page 129
6D-1 Request
for approval for acceptance of a mobile dental clinic vehicle donated through
partnerships with United Way, Clinics Can Help and Florida Department of
Health.
BOARD APPOINTMENTS (Page 130)
STAFF COMMENTS (Page 131)
BOARD
DIRECTON (Page 131)
BCC COMMENTS (Page 132)
ADJOURNMENT (Page 133)
AUGUST 19, 2025
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Date Meeting Type
June 10, 2025 Regular
June 10, 2025 Budget
June 17, 2025 Workshop
June 18, 2025 Zoning
July 2, 2025 Emergency Meeting (Special)
July 8, 2025 Regular
July 22, 2025 Workshop
July 24, 2025 Zoning
3. Staff
recommends motion to approve: Contracts (regular) and
claim settlements list as submitted by various departments to the Clerk &
Comptroller’s Office. Countywide
4. Staff recommends
motion to receive and file: change orders, work task orders, minor
contracts, final payments and other items approved by the Contract Review
Committee and by the department heads for the Engineering Department;
Facilities Development and Operations Department; Water Utilities Department;
Environmental Resources Management Department; and the Department of Airports
during June 2025. Countywide
5. Staff
recommends motion to approve: a list of Errors, Insolvencies, Double Assessments,
Discounts, and Value Adjustment Board Reductions on the 2024 Assessment Roll. Summary:
Section 197.492, Florida Statutes, requires that on or before the 60th day
after the tax certificate sale, the Tax Collector shall make out a report to
the Board of County Commissioners (BCC), separately showing the discounts,
errors, double assessments, and insolvencies for which credit is to be given,
including in every case except discounts, the names of the parties on whose
account the credit is to be allowed. Countywide (DB)
AUGUST 19, 2025
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to adopt: eight (8) Resolutions declaring the
acquisition of
properties designated as Parcels 140, 141, 142, 143, 144, 145, 146 and
147 as fee simple right-of-way and properties designated as Parcels 340, 341,
342, 343, 344, 345, 346 and 347 as temporary construction easements, necessary
for the construction of roadway improvements on Old Dixie Highway from Yamato
Road to south of Linton Boulevard (Project). SUMMARY: Adoption of
these Resolutions will initiate eminent domain proceedings pursuant to Chapters
73, 74, 127, and Section 337.27, Florida
Statutes, as amended, against 16
parcels having a total appraised value of $179,700. The parcels are necessary to construct a
center turn lane, curb and gutter, sidewalks, and provide additional drainage,
bridge replacement, drainage retention ponds, and traffic signals for the
Project. The property owners have not accepted the offers to purchase made
by Palm Beach County (County) and attempts to negotiate the purchases have been
unsuccessful. Eminent domain proceedings
are necessary to acquire the parcels at this time in order to expedite
construction of the Project. To date,
eminent domain proceedings have been completed for 19 parcels from 15 property
owners. After these 16 parcels from eight
(8) property owners, acquisition of 52 remaining
parcels from 27 property owners is necessary.
This Project is included in the Five-Year Road Program. District 4 (DO)
2. Staff recommends
motion to receive and file: a report of plat recordations
from
October 1, 2024 through March 31, 2025. SUMMARY:
This report is a bi-annual summary of subdivision plats
recorded during the fiscal quarters since the previous
report. There were 16 plats recorded during this
period. This report is required by the Engineering and Public Works Department
(EPW) PPM EL-O-2618, governing administrative approval of plats
by the County Engineer. Countywide (YBH)
AUGUST 19, 2025
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
3. Staff recommends
motion to:
A) approve two (2)
Traffic Signal Continuing Services Construction Contracts with a cumulative
combined amount not to exceed $20,000,000 for both contracts, to be in effect
for 18 months from the date of approval by the Board of County Commissioners
(BCC), with an option to renew for a total of 36 months with:
1.
Gerelco Traffic
Controls, Inc. (GTC); and
2.
Ferreira
Construction Co., Inc. (FCC) (collectively, Contracts); and
B) delegate authority to the County Administrator or designee to
sign amendments to the contracts that extend the total contract time up to 36
months and add pay items and technical special provisions, which amendments do
not substantially change the scope of work or conditions of the contracts.
SUMMARY: The
cumulative allocation available for the two (2) Contracts is $20,000,000, which
is based upon the estimated amount to be expended for traffic signal projects
throughout Palm Beach County (County) within the next 36 months. The Contracts
will be in effect for 18 months from the date of approval by the BCC, with an
option to renew for a total of 36 months. The delegation of authority will
allow the County Administrator or designee to approve amendments to renew the
Contracts for a total of 36 months contract time and add pay items and technical special provisions, on behalf of the BCC, after
approval of legal sufficiency by the County Attorney’s Office. This contract
was presented to the Goal Setting Committee on November 20, 2024
and the Committee established an Affirmative Procurement Initiative (API) of a Small Business
Enterprise (SBE) Price Preference. Bids for the contract were received by the Engineering and Public
Works Department (EPW) on April 22, 2025. GTC and FCC were the lowest responsive
bidders of only two (2) bidders. Countywide
(YBH)
AUGUST 19, 2025
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
4. Staff recommends
motion to approve: Supplement
No. 8 (Supplement) to the Contract (R2022-0335) dated April 12, 2022 (Contract) with HSQ Group, LLC (HSQ) in the amount of
$592,038.75 for the Australian Avenue
Drainage Improvements from Banyan Boulevard to 45th Street
(Project). SUMMARY: Approval of this Supplement will provide the professional services
necessary to split the project into two (2) segments, and to provide
Maintenance of Traffic (MOT) plans for each segment. Splitting the Project into two (2) sets of
construction plans will allow Palm Beach County (County) to bid two (2)
projects, increasing the opportunity for more construction firms to bid on the
Project. The original Contract amount to
design the Project was $2,679,239.13.
Splitting the Project requires additional design plans to provide
transitions between the two (2) segments.
MOT plans, which are not normally included with County design contracts,
are also being provided to ensure smooth and coordinated traffic flow through
both segments for the duration of the Project’s construction. Once the plans are prepared, the Engineering
and Public Works Department (EPW) will advertise for bid. This Project was presented to the Goal
Setting Committee on October 7, 2020 and the Committee
established Affirmative Procurement Initiatives (API) of a 20% minimum mandatory Small Business
Enterprise (SBE) participation and an SBE evaluation preference. HSQ committed to 88% SBE participation. The proposed SBE participation for this
Supplement is 39.73%. To date, the
overall SBE participation achieved on this Contract is 76.03%. To date, a total of $3,648,859.55 has been
approved for the Contract. HSQ has an office located in Palm Beach
County. This Project is included in
the Five-Year Road Program and has infrastructure sales tax funding. District 7 (YBH)
5. Staff recommends
motion to receive and file:
A) an Adopt-A-Road Agreement with Douglas I. Leifert, P.A., dated May 9, 2025 for Military Trail from Atlantic Avenue to Lake Ida
Road; and
B) an Adopt-A-Road Agreement with Kelter Cooling & Heating, LLC, dated
May 2, 2025 for Ponderosa Drive from Palmetto Park
Road to Glades Road.
SUMMARY: In accordance with Countywide PPM CW-O-051,
all delegated contracts, agreements, and grants must be submitted by the
initiating Department as a receive and file agenda
item. The Adopt-A-Road Program allows entities to perform litter removal along
Palm Beach County (County) maintained road rights-of-way. Each entity is
expected to conduct litter removal activities at least four (4) times a year.
The County provides recognition signs for each entity at the beginning and end
of the adopted road segment, and picks up the litter
bags. Each entity must pay a fee to offset the County’s costs to install the
signs and remove the collected litter bags. The for-profit and not- for-profit
entities listed on Sunbiz.org show Palm Beach County as their principal address.
The fee is waived for not-for profit groups. Countywide
(YBH)
AUGUST 19, 2025
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
6. Staff recommends
motion to receive and file: eight (8) executed Lighting Agreements and one (1) Premium Lighting
Agreement with the Florida Power & Light Company (FP&L) for various
locations within Palm Beach County. SUMMARY:
In accordance with Countywide PPM CW-O-051, all delegated contracts,
agreements, and grants must be submitted by the initiating Department as a receive and file agenda item. The agreements listed below were executed by
the County Engineer on April 21, 2025, May 2, 2025, and May 28, 2025, per
Resolution R2024-1016.
|
|
Location |
Agreement |
District |
|
|
Atlantic Avenue from US 441 to Lyons Road |
Lighting |
5 |
|
|
W. Boynton Beach Boulevard from Lyons Road
to Florida Turnpike |
Lighting |
5 |
|
|
Military Trail from Southern Boulevard to
Cumberland Drive |
Lighting |
2 & 7 |
|
|
W. Palmetto Park Road and Powerline Road
Intersection |
Lighting |
4 |
|
|
Piper’s Glen Boulevard and El Clair Ranch
Road Intersection |
Lighting |
5 |
|
|
Account wide conversion FPL account # 8442318229 |
Lighting |
2,4,5 & 7 |
|
|
V/O Lake Worth Road and Woods Walk
Boulevard |
Lighting |
6 |
|
|
Account wide conversion FPL account # 8443316255 |
Lighting |
2,3,4,5,6 &7 |
|
|
W. Boynton Beach Boulevard and Lyons Road |
Premium Lighting |
5 |
FP&L agreements are based on the type of street lighting fixture
and/or pole being installed or removed. Premium Lighting Agreements are
utilized for the installation and/or removal of Light-emitting Diode (LED) street lights and poles submitted to FP&L prior to
December 31, 2021. Lighting Agreements
are utilized for the installation and/or removal of LED street
lights and poles submitted to FP&L after December 31, 2021. Countywide (YBH)
AUGUST 19, 2025
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
7. Staff requests
motion to approve: Work Order 2022063-195 in the amount of
$29,200 to the Pathway and Minor Construction Contract (Contract), dated March
14, 2023 (R2023-0255), with Wynn & Sons Environmental Construction Company,
LLC (Wynn), as amended on December 19, 2023 (R2023-1839), May 7, 2024
(R2024-0428), and June 11, 2024 (R2024-0674), to install curbing along 47th
Place South in specific areas between Lyons Road and Polo Road (Project). SUMMARY: On
May 6, 2025, the Board of County Commissioners (BCC) directed the Engineering
and Public Works Department (EPW) to evaluate traffic issues at schools countywide, and bring back an item to show the cost of the
Project improvements along 47th Place South. Approval of the Work Order to install curbing
along 47th Place South will help prevent school-related traffic from
damaging landscaping on privately owned lands adjacent to the County’s
right-of-way on 47th Place South. Residents from the Andalucía
Development, along the north side of 47th Place South, across from
Dr. Joaquin Garcia High School, have raised concerns about the traffic created
by the newly built school. The Project’s estimated cost of $29,200 will be
funded using existing EPW funds. The
Contract was presented to the Goal Setting Committee on August 3, 2022, and the
Committee established an Affirmative Procurement Initiative (API) of a 20%
minimum mandatory Small Business Enterprise (SBE) participation. Wynn agreed to 22.51% SBE participation. The SBE participation for
this Work Order is 20%. To date, the
overall SBE participation for the Contract is 24.80%. Prior to receiving the May
6, 2025 BCC direction, EPW had already created the
School Traffic Task Force (STTF) in December 2021. The STTF, made up of employees from Palm
Beach County (County), the School District (SD), and the Palm Beach County Sheriff’s
Office (PBSO), was created to review ongoing issues at several public school locations, in an effort to better collaborate
on solutions. It is important to note
that no STTF member has been delegated decision-making
authority to determine solutions to these issues by either the BCC or the
SD. However, solutions were able to be
implemented through the purview of daily operations and responsibilities of
each participating agency of the STTF.
Prior to the STTF meetings, there was no clearing house to review
citizen complaints regarding school-related traffic and, often times,
complaints were not appropriately routed to the correct agencies and were
frequently left unresolved. The STTF
meets monthly during the school year and has reviewed over 80 specific
issues. While many of these issues require creative and long-term
solutions, the participating agencies have been able to successfully resolve
over 60 of them using available tools such as specific enforcement, traffic
signal timing adjustments, construction of sidewalk connections, installation
of additional traffic control devices, and operational changes based on site
visits. The solutions implemented by EPW usually do not require much
capital funding. District 6 (YBH)
AUGUST 19, 2025
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
8. Staff recommends
motion to approve:
A) Amendment No. 1 to the Drainage Improvements/Repairs
and Minor Construction Continuing Services Contract (R2024-0211), dated March
5, 2024, with Johnson-Davis Incorporated (JDI) to extend the expiration date
from September 4, 2025 to March 4, 2027
and increase the contract amount by $6,000,000; and
B) Amendment No. 1 to the Drainage Improvements/Repairs
and Minor Construction Continuing Services Contract (R2024-0212), dated March
5, 2024, with Hinterland Group Inc. (HGI) to extend the expiration date from
September 4, 2025 to March 4, 2027
and increase the contract amount by $6,000,000.
SUMMARY: Approval of these amendments will extend the
expiration date of the contracts from September 4, 2025
to March 4, 2027 and increase the total contract
amount from $12,000,000 to $18,000,000 for each contract. The increased
contract amount, per Section 1 of the special provisions of the contract, is
based on updated estimates that exceed the current contract amounts to be
expended throughout Palm Beach County by the user departments. This allowable
extension, not to exceed 36 months total contract time,
is per Section 3 of the special provisions in the
contracts that allows for the parties to amend the
contract while adhering to all other original terms, conditions, and unit
prices of the contracts. This contract was presented to the Goal Setting
Committee on August 16, 2023 and the Committee
established an Affirmative Procurement Initiative (API) of a 15% minimum mandatory Small Business
Enterprise (SBE) participation. JDI committed to 15% SBE participation
and HGI committed to 19% SBE participation. To date, the overall SBE
participation achieved by JDI is 12.40% and 0% by HGI. JDI and HGI expect to meet their SBE
participation commitments by the end of the contract. To
date, tasks in the amount of $3,600,000 have been authorized for JDI’s
contract, and $768,850 for HGI’s contract. JDI and HGI both have offices located in Palm Beach County. Countywide (YBH)
AUGUST 19, 2025
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
9. Staff recommends
motion to approve: Amendment No. 1 to the Pavement Marking
Continuing Services Construction Contract (R2024-0343), dated April 2, 2024,
with Southwide Industries, Inc. (SWI) to extend the
expiration date from October 1, 2025 to April 1, 2027 and increase the contract
amount by $3,000,000. SUMMARY: Approval of
this amendment will extend the expiration date of the contract from October 1, 2025 to April 1, 2027, and increase the contract amount from
$5,000,000 to $8,000,000. The increased contract amount, per Section 1 of the
special provisions of the contract, is based on updated estimates that exceed
the current contract amount to be expended throughout Palm Beach County by the
user departments. This allowable
extension, not to exceed 36 months total contract
time, is per Section 3 of the special provisions in the contract that allows for the parties to amend the contract while adhering
to all other original terms, conditions, and unit prices of the contract. This contract was presented to the Goal
Setting Committee on September 6, 2023 and the
Committee established an Affirmative Procurement Initiative (API) of a Small Business
Enterprise (SBE) Price Preference.
SWI committed to 100% SBE participation.
To date, the overall SBE participation achieved on this contract is
100%. To date, tasks in the amount of $1,932,118 have been authorized for this
contract. SWI has an office located in
Palm Beach County and is a certified SBE company. Countywide (YBH)
D. COUNTY
ATTORNEY
1. Staff
Recommends motion to approve: the Mediated
Settlement Agreement in the case styled B. & B. Properties, Inc. v. Palm
Beach County, Florida, 50-2019-CA-008660-XXXX-MB AI. Summary: Plaintiff, B. & B. Properties, Inc.,
brought a class action lawsuit on behalf of property owners in Palm Beach
County who had a lien recorded against their
properties for unpaid code enforcement fines. Plaintiffs brought claims under
Florida and federal law, challenging the charging of interest and collection
agency fees in connection with code enforcement fines and liens. A class was
certified. Plaintiff prevailed on
all claims. Because Plaintiffs prevailed on their federal claims, they are
presumptively entitled to reasonable attorney’s fees to be paid by the County.
Palm Beach County has entered into a Mediated Settlement Agreement to settle
the amount of attorney’s fees owed to Plaintiff’s current counsel in the total amount of $1,500,000, pending approval by the Palm
Beach County Board of County Commissioners (BCC). Countywide (SCF)
AUGUST 19, 2025
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to:
A) receive and file a partial
funding Notice of Award (NOA) No. 6 UT8HA33954-06-01 from the U.S. Department
of Health and Human Services (HHS), Health Resources and Services
Administration (HRSA), for the budget period March 1, 2025 through February 28,
2026, in the amount of $417,954 for Grant Year (GY) 2025, for a total grant
award amount of $1,259,554 for the Ending the HIV Epidemic (EHE); A Plan for
America program;
B) receive and file a partial
funding NOA No. 6 H89HA00034-32-01 from the HHS, HRSA, for the budget period
March 1, 2025 through February 28, 2026, in the amount
of $2,001,047 for GY 2025, for a total grant award amount of $3,361,408 for new
and existing programs to continue improving health outcomes for clients with
HIV/AIDS; and
C) approve a Retroactive Interlocal
Subrecipient Agreement (Agreement) for EHE with the Florida Department of
Health (FDOH) of Palm Beach County (County) for the five (5) year period March
1, 2025 through February 28, 2030, totaling $1,375,000, of which $275,000 is
budgeted in GY 2025, with an anticipated annual allocation of $275,000 in each
subsequent GY, contingent upon a budgetary appropriation by the Board of County
Commissioners (BCC), and subject to funding approval by the HHS, HRSA.
AUGUST 19, 2025
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
1. Summary: On June 17,
2025, HHS, HRSA issued a partial NOA in the amount of $417,954, for the budget
period March 1, 2025, through February 28, 2026. The funding will allow the
program to serve approximately 500 County residents with HIV/AIDS across all
funded agencies. In GY 2025, 205 clients were served, with 92% of these clients
actively engaged in care. The viral suppression rate stands at 68%. On May 7,
2025, HHS, HRSA issued a second partial funding NOA in the amount of $2,001,047
for the budget period March 1, 2025 through February
28, 2026. Under this grant, the program will serve approximately 3,600 County
residents with HIV/AIDS annually through the Ryan White HIV/AIDS Program
(RWHAP). The final notice of award is expected
to be received in August 2025. In GY
2024, the program served 3,059 clients across all programs and initiatives,
with a 92% retention rate in care and an 85% viral suppression rate. The
current retention in care is 84.2% and the suppression rate is 82.2%. Jyothi Gunta and Berthline
Isma are members of the Palm Beach County HIV Care Council (Care Council). The
Care Council provides no regulation, oversight, management, or policy-setting
recommendation regarding the agency contract listed above. Disclosure of this
contractual relationship at a duly noticed public meeting is being provided in
accordance with the provisions of Section 2-443, of the County Code of
Ethics. The EHE program focuses on
reducing HIV/AIDS infections in the United States by 90% by 2030. To support
the goal of ending the epidemic, the County will allocate a portion of the
award to provide Rapid Entry to Care (REC) services. At the FDOH, a total of 46
clients received REC appointments in GY 2024, with 91.1% achieving viral load
suppression. No County match is required. Countywide (JBR)
2. Staff recommends
motion to receive and file: Amendment No. 0004 to the Florida Department of
Commerce (FDOC) Federally Funded Subgrant Umbrella Agreement #E2016
(R2021-0783) (Umbrella Agreement), which extends the term of the Low-Income
Home Energy Assistance Program (LIHEAP) and Community Services Block Grant
(CSBG) programs from the original period of October 1, 2020 through June 30,
2025, to a new end date of September 30, 2025. Summary: On June 15, 2021, the Board of County
Commissioners (BCC) ratified the Mayor’s signature on
the Umbrella Agreement with the FDOC, for the period October 1, 2020 through September 30, 2023, for the LIHEAP and CSBG
programs. The Umbrella Agreement was subsequently amended on February 25, 2022,
August 16, 2023, and July 1, 2024. Under the terms of the new Umbrella
Agreement, FDOC will issue a Notice of Funding Award (NFA) for each program
award and will issue amendments to NFAs for any changes or increases in
funding. Electric bill assistance will be provided to approximately 7,000
low-income individuals and 2,800 households during Fiscal
Year (FY) 2025. In Federal Fiscal Year (FFY) 2024,
2,859 households received electric bill assistance. No County match is
required. Countywide (JBR)
AUGUST 19, 2025
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
3. Staff recommends
motion to approve: a Contract for Provision of Needle Exchange Program
Services with Rebel Recovery Florida Inc. (Rebel Recovery) for the period
September 1, 2025 through August 31, 2030, to authorize the continuation of the
Needle Exchange Program (NEP) to legally operate within Palm Beach County
(County). Summary: The County currently has one (1) approved
Syringe Services Program (SSP) operator in Rebel Recovery, a 501(c)(3) HIV
services and recovery community organization located in West Palm Beach,
Florida. Rebel Recovery has provided SSP services through the Florida Access to
Syringe and Health Services (FLASH) Exchange program for the past five (5)
years. During this time, the FLASH Exchange served more than 1,000 participants
and facilitated a net deduction of 31,000 syringes in our community. In
addition, over 5,000 cases of Narcan/Naloxone were distributed, resulting in
3,452 reported overdose reversals. During the same period, the County has seen
a 57% decrease in opioid overdoses. On July 2, 2019, the Board of County
Commissioners (BCC) adopted the Infectious Disease Elimination Ordinance
pursuant to section 381.0038(4), Florida Statutes, known as the State's
Infectious Disease Elimination Act (IDEA). As required by IDEA, the County's
ordinance includes conditions precedent to establishing the NEP. On March 10,
2020, the BCC fulfilled the first condition by entering into a letter of
agreement with the Florida Department of Health (FDOH), agreeing that the NEP
will operate in compliance with IDEA requirements. On July 14, 2020, the BCC
approved a contract with Vanderbilt University to utilize their software for
the required collection and reporting of NEP data (R2020-0922). On September 1,
2020, the BCC approved a five (5) year contract with Rebel Recovery to operate
a NEP (R2020-1305). Rebel Recovery proposes to serve an estimated 300
participants and exchange approximately 100,000 needles/syringes annually. No
County ad valorem funds are required for the NEP’s operation and such funding
is expressly prohibited by IDEA. Countywide
(JBR)
AUGUST 19, 2025
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
4. Staff recommends
motion to ratify the Mayor’s signature: On a Grant Application
(Application) to the U.S. Department of Housing and Urban Development (HUD) for
the Fiscal Year (FY) 2025 Continuum of Care (CoC) Builds Grant in the amount of
$7,292,998, to support the development and operation of Permanent Supportive
Housing as part of the La Quinta Inn (La Quinta) project in Palm Beach County
(County). Summary: The CoC
Builds Grant application was submitted to HUD on June 25, 2025
to support a new Permanent Supportive Housing project in collaboration with the
Palm Beach County Housing Authority. This is a nationwide competition with a
limited number of awards anticipated. If awarded, the grant would fund the
rehabilitation of 114 units in the former La Quinta to make them ADA
accessible, providing Permanent Support Housing for individuals aged 55 and
older with disabilities. The grant request includes funding for rehabilitation
costs, partial operating expenses, and supportive services including case management
for a two (2) year period. Due to the HUD submission deadline, there was
insufficient time to submit these forms through the regular agenda item process
to meet the June 26, 2025 deadline; consequently, the
emergency signature process was utilized. There is a 25% match required by
HUD, and the requirement will be fulfilled by the purchase of the La Quinta
property. No additional County funds are required. Countywide (JBR)
AUGUST 19, 2025
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
5. Staff recommends
motion to approve:
a Retroactive Subrecipient Agreement (Agreement) for the provision of
Harm Reduction Intervention Services (HRIS) in Palm Beach County (County) with
Rebel Recovery Florida, Inc.(RRF), for the three (3) year period July 1, 2025
through June 30, 2028, totaling $1,225,000, of which $225,000 is budgeted in
the first contract period, with an anticipated annual allocation of $500,000 in
each contract year, contingent upon a budgetary appropriation by the Board of
County Commissioners (BCC). Summary:
Utilizing State Opioid Settlement Funds (OSF), RRF will provide Harm Reduction
Intervention Services Program (HRISP) Services for County residents who inject
drugs. HRISP is a syndemic expansion of the Ending
HIV Epidemic (EHE) HRIS program, which serves people living with both HIV and
co-occurring substance use disorders. This expansion was developed in
collaboration with the Behavioral Health, Substance Use and Co-Occurring
Disorders (BHSUCOD) Advisory Committee and is memorialized in the Behavioral
Health and Substance Use Disorder (BHSUD) Plan 2024 (2024 Plan) approved by the
BCC on October 22, 2024 (Agenda Item 3E-1). The HRISP provides a range of
client-centered activities focused on preventing the transmission of HIV, viral
hepatitis, and/or other blood-borne diseases, while also providing a bridge to
drug treatment, recovery support, and other social services for persons who
inject drugs and their sexual partners.
The OSF BHSUD action areas align with the BCC’s strategic priority of
addressing substance use and behavioral health disorders. These services will
be provided in partnership with an established community-based Syringe Services
Program (SSP) and will include a range of client-centered activities focused on
identifying individuals and linking them to care and treatment. With this
expansion, RRF will serve an additional 324 clients with OSF HRISP services.
Ms. Nancy McConnell, an employee of RRF, is a member of the County’s HIV Care
Council (Care Council). The Care Council provides no regulation, oversight,
management, or policy-setting recommendation regarding the agency contract
listed above. Disclosure of this contractual relationship at a duly noticed
public meeting is being provided in accordance with the provisions of Section
2-443, of the County Code of Ethics. Countywide (JBR)
AUGUST 19, 2025
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
6. Staff recommends
motion to approve:
A)
Standard Agreement No. ICO25-9500 for Community Care for the Elderly
(CCE) with the Area Agency on
Aging of Palm Beach/Treasure Coast, Inc. (AAA), for the period
July 1, 2025 through June 30, 2026, in an amount
not-to-exceed $3,491,770, to assist seniors and caregivers by providing in-home
services to help seniors live independently;
B)
Standard Agreement No. IH025-9500 for Home Care for the Elderly (HCE)
with AAA, for the period July 1, 2025 through June 30,
2026, in an amount not to exceed $387,863, to assist seniors and their
caregivers with the provision of care in a family-type living arrangement as an
alternative to institutional care;
C)
Standard Agreement No. IZ025-9500 for Alzheimer’s Disease Initiative
(ADI) with AAA, for the period July 1, 2025 through
June 30, 2026, in an amount not-to-exceed $2,540,010, to assist seniors
afflicted with Alzheimer’s disease and other forms of dementia, as well as
their caregivers, by providing services to help seniors reside independently in
their own homes;
D)
Amendment #002 to Standard Agreement No. IA025-9500 (R2025-0391) for the
Older Americans Act (OAA) with AAA, for the period January 1, 2025 through
December 31, 2025, to amend, revise and replace portions of the Standard
Agreement and increase the overall total funding by $40,000 for a total
not-to-exceed amount of $3,246,940, to provide in-home and community based
services to seniors; and
E)
An upward Budget Amendment of $4,400,643 in Fiscal Year (FY) 2025 in the
Division of Senior and Veteran Services (DSVS) Administration Fund to align the
budget to the actual grant award.
AUGUST 19, 2025
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
6. Summary: Under the CCE Agreement (Catalog of State Financial Assistance (CSFA)
65.010), seniors and caregivers receive in-home services that help seniors live
more independently. The CCE program is funded with $3,491,770 in state funds,
$86,700 in program income funds, and $387,974 in 10% required match. In
FY 2025-2026, CCE served 174 clients, providing 2,095 hours of case management
and 95,202 hours of in-home services. Under the HCE agreement (CSFA 65.001),
seniors and caregivers receive assistance with care in a family-type living
arrangement as an alternative to institutional care. HCE program services are
funded with $387,863 in state funds. In Grant Year (GY) 2024, HCE served 99
clients, providing 958 hours of case management and 8,835 hours of in-home
services. Under the ADI Agreement (CSFA 65.004), seniors receive case
management as well as in-home and facility-based respite services. ADI program
services are funded with $2,540,010 in state funds and $49,000 in program
income funds. In GY 2024, ADI served 106 clients, providing 1,137 hours of case
management and 67,258 hours of in-home services. OAA funds are used to provide
in-home and community-based services to seniors. For 2025, OAA is currently
serving 1,645 active clients. There is a required County match under CCE
CSFA 93.044 in the amount of $387,974 and it is already included in the
budget. There is a required
County match under OAA 3B CFDA 93.044 in the amount of $2,778 and it is already
included in the budget. There is
a required County match under OAA 3E CFDA 93.052 in the amount of $1,667 and it
is already included in the budget. No additional County match is required. The
Budget Amendment is necessary to align the County budget with the actual grant
awards. DSVS is responsible for providing services north of Hypoluxo Road,
covering all districts except Districts 2, 4, 5, and 7 south of Hypoluxo Road.
The Volen Center, Inc. is responsible for providing services in the areas south
of Hypoluxo Road. Countywide except for portions of Districts 2, 4, 5, and 7
south of Hypoluxo Rd. (JBR)
AUGUST 19, 2025
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
7. Staff recommends
motion to approve: the Use of Facility Agreement for Non-Government
Entities with Quiet Waters Preservation, LP (QWP), at no cost to Palm Beach
County (County), for the five (5) year period August 19, 2025 through August
18, 2030, to operate a congregate meal site for seniors at the Quiet Waters
facility. Summary: The Division of Senior and Veteran Services
(DSVS) receives federal funds from the Older Americans Act (OAA) to provide
congregate meal sites for seniors. These agreements enable DSVS to operate the
meal sites without incurring County costs for space or energy usage. Volunteers will be recruited by the meal
sites to help operate them, and DSVS will provide training for these
volunteers. Meals and necessary food-related services and supplies will be
furnished by the County through its designated food service vendor, subject to
the available funds. QWP will serve approximately 34 seniors, providing about
8,800 meals annually. The estimated total cost of the meals is $50,248, funded
90% ($45,223) through OAA and 10% ($5,025) in County match, which is
included in the current budget. DSVS is responsible for providing services
north of Hypoluxo Road, excluding portions of Districts 2, 4, 5, and 7 south of
Hypoluxo Road. The Volen Center, Inc. is responsible for providing services in
these excluded areas. No additional
County match is required. Countywide
except for portions of Districts 2, 4, 5, and 7 south of Hypoluxo Rd. (JBR)
AUGUST 19, 2025
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
8. Staff recommends
motion to approve: Retroactive Interlocal Agreement (Agreement)
with the City of West Palm Beach (City) for the period December 1, 2024 through
November 30, 2025, in an amount of $532,445 in Housing and Urban Development
(HUD) Continuum of Care (CoC) funds, to provide rapid rehousing to chronically
homeless, medically fragile individuals in West Palm Beach. Summary: On
September 3, 2024, HUD awarded a grant of $532,445 in CoC funding to the Palm
Beach County (County) Department of Community Services (CSD), Division of Human
Services and Community Action Program (HSCAP), to provide rapid rehousing for
chronically homeless, unsheltered, and medically fragile individuals. Pathways
to Independence, a program operated by the City in
conjunction with HSCAP, will provide rapid rehousing for 22 individuals through
a Housing First approach. The goal of
the program is to secure housing using both shared and independent housing
models. Participants will be identified through the coordinated entry system. This program has been operating since
November 2023. In its first year, the
program served 26 individuals, of whom 21 (81%) are now stably housed. So far this year, the program has served 22
individuals. This contract shall be deemed effective as of December 1, 2024,
acknowledging that, due to delays in administrative processing and required
approvals within the City, formal execution was delayed. Both parties agree
that services have been provided in good faith under the anticipated terms, and
that this effective date accurately reflects the period during which services
have been rendered. Rental allocations are made directly through the County’s
Online System for Community Access to Resources and Social Services (OSCARSS)
budget. These funds are provided as spending authority and did not result in any
delays in client services. District 2 (JBR)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
F. AIRPORTS
1. Staff recommends
motion to approve: First Amendment (Amendment) to Development Site Lease (Lease)
(R2023-1154) with Popstroke West Palm Beach, LLC, a
Florida limited liability company (Popstroke),
amending the definition of “Lease Year” to align with the calendar year. Summary:
The Lease provides for the development, operation, management and
maintenance of an indoor and outdoor golf-related entertainment, food and
beverage venue at the Palm Beach International Airport (PBI). The Amendment amends the definition of “Lease
Year” to align with the calendar year and extends the expiration date by 15
days to December 31, 2054, to simplify reporting and auditing requirements
under the Lease. Countywide (HJF)
2. Staff recommends
motion to receive and file: License Agreement with Jet Aviation
Associates, LLC (Jet), commencing May 12, 2025 at 10:00 a.m., expiring May 12,
2025 at 11:59 p.m., for overflow parking of vehicles on a parking area at the
Palm Beach International Airport (PBI), in connection with an event hosted by
Jet at PBI, for payment of a license fee in the amount of $1,000. Summary: This License
Agreement provided for the use of a portion of a vehicular parking area on PBI
on May 12, 2025, for overflow parking in connection with an event hosted by Jet
at its facility at PBI. Resolution
2007-2070 approved on November 20, 2007, authorizes the County Administrator or
designee, in this case, the Director of the Department of Airports, to execute
the standard form License Agreement. Countywide (AH)
3. Staff recommends
motion to receive and file: Operating Permit with Iberia Líneas Aéreas de Espańa, S.A.
Operadora (Iberia), a Spanish corporation, authorizing use of facilities at the
Palm Beach International Airport (PBI) for a single flight operation from
Adolfo Suárez Madrid-Barajas Airport
(MAD) on June 14, 2025, and providing for payment of $2,893.88. Summary: The Operating Permit
authorized Iberia to use the facilities at PBI for a single charter flight from
MAD on June 14, 2025. Charges include landing, parking, escort, and equipment
fees in the amount of $2,893.88. Resolution 2014-1709 authorizes the County
Administrator or designee, in this case, the Director of the Department of
Airports, to execute the standard form Operating Permit. Countywide (AH)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
4. Staff recommends
motion to receive and file: a Modification P00002 (Mod 2) to Other
Transaction Agreement No. 70T01023T7668N017 (OTA) (R2023-0882) with the United
States of America, acting through the Transportation Security Administration
(TSA), replacing the schedule of TSA’s equipment and extending the period of
reimbursement for electric utility charges related to the use of security
checkpoints and areas for the screening of passengers, property and baggage at
the Palm Beach International Airport (PBI) from June 1, 2025 to May 31, 2026,
for reimbursement by TSA in the amount of $135,629.52. Summary: The OTA formalizes TSA’s
obligations related to the use of security checkpoints and screening areas at
PBI, including reimbursement of electrical costs associated with equipment,
heating, ventilation, air conditioning (HVAC) and lighting for TSA security
checkpoint and baggage screening space at PBI.
Mod 2 obligates funding by TSA for reimbursement of electric utility
costs through May 31, 2026, in the amount of $135,629.52. Mod 2 is considered a unilateral award by TSA
and does not require County approval. Countywide (AH)
5. Staff recommends
motion to receive and file: Registration for Distribution of Literature or Picketing (Registration)
at the Palm Beach International Airport (PBI) issued to Mark Beaumont (Palm
Beach Indivisibles), establishing requirements related to picketing activities
at PBI on May 31, 2025, at no cost. Summary:
The Registration authorized individuals to engage in picketing activities
organized by Palm Beach Indivisibles at PBI in locations designated by the
Department of Airports on May 31, 2025. The Registration details the terms and
conditions by which individuals are authorized to conduct picketing activities
at PBI and does not constitute an endorsement by the County, or by any of its
departments, officers or employees of the activities. Resolution 1995-1410
authorizes the County Administrator or designee, in this case, the Director of
the Department of Airports, to execute the standard form Registration. Countywide (AH)
6. Staff recommends
motion to receive and file: Airline Service Incentive Program
Participation Agreement (Incentive Agreement) with Allegiant Air LLC
(Allegiant) at the Palm Beach International Airport (PBI), providing for the
waiver of a portion of the airline fees for flights to Grand Rapids, Michigan
(GRR) in the amount of $26,619.08. Summary: Allegiant provides
commercial air service at PBI pursuant to its Non-Signatory Airline Agreement
(R2020-0216). Allegiant requested incentives for seasonal service to GRR,
commencing on November 14, 2024 and ending May 14,
2025. The Incentive Agreement provided for the waiver of a portion of the
airline fees applicable to GRR flights, including landing, per use ticket
counter, gate and common use passenger processing system fees. Resolution 2014-0251 authorizes the County
Administrator or designee, in this case, the Director of the Department of
Airports, to execute the standard form Incentive Agreement. Countywide (AH)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
7. Staff recommends
motion to receive and file: Federal Aviation Administration (FAA) Grant Agreement
Number 3-12-0085-079-2025 (Grant) with an effective date of June 10, 2025, and
an expiration date of June 9, 2029,
in the amount of $10,000,000, for the Concourse B
Expansion - Phase 28 (R2025-0108) (Project) at the Palm Beach International Airport (PBI). Summary: The FAA issued a Grant Offer
(Assistance Listing Number 20.106) under the Infrastructure
Investment and Jobs Act, Airport
Terminal Program (ATP) for the
Grant, reflecting its commitment of funding in the amount of $10,000,000 for the final phase of the Project. The
Grant provides funding for Amendment No. 3 to the Construction
Manager (CM) at Risk Contract with Suffolk Construction Company, Inc. (R2025-0108) for the Project,
which is the final phase of the Concourse B expansion project. The Grant was executed
pursuant to a delegation of authority approved by the Board of County
Commissioners (BCC) in Agenda Item 6E-1 on June 3, 2025. The Grant became
effective on June 10, 2025, and
expires on June 9, 2029. The Grant requires a 20% local
match in the amount of $2,500,000, which is calculated based on $12,500,000 of allowable Project costs. Countywide
(AH)
8. Staff recommends
motion to receive and file: Federal Aviation Administration(FAA) Grant Agreement Number 3-12-0085-081-2025
(Grant) with an effective date of July 11, 2025, and an expiration date of July 10, 2029, in the amount of $2,882,914, for the Taxiway M Improvements
Project (Project) at the Palm Beach International Airport (PBI). Summary: The FAA has issued a Grant Offer (Assistance Listing
Number 20.106)
for Grant Agreement Number 3-12-0085-081-2025,
reflecting its commitment of funding in the
amount of $2,882,914 for the Taxiway M Improvements Project. This Grant
provides a portion of the funding for the Contract with Ranger Construction
Industries, Inc., for the construction of the Project (R2025-1001). The Grant also
provides funding for a portion of Amendment No.
5 (R2025-1000) to the Consulting Agreement
(R2023-0980) with AECOM Technical Services, Inc. for
construction phase consulting services for the Project. The Grant was executed
pursuant to a delegation of authority approved by the Board of Commissioners
(BCC) in Agenda Item 3F9 on July 8, 2025. The Grant became effective on July 11, 2025, and
expires on July 10, 2029. The Grant
requires a 25% local match in the amount of $960,972, which is calculated based
on $3,843,886 of eligible Project costs. Countywide (AH)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
9. Staff recommends
motion to approve: Change Order No. 2 to the
Contract (R2024-1495) with Ranger Construction Industries, Inc. (RGI) for the
Taxiway R Rehabilitation Project (Project) at the Palm Beach International
Airport (PBI) in the amount of $340,818.13, extending the project duration by
five (5) calendar days.
Summary: The Project was approved by the Board of County
Commissioners (BCC) on October 22, 2024, in the amount of $4,034,526.50 with a
project duration of 230 calendar days. Change Order No. 1 increased the
contract amount by $87,216.75 and provided for completion of activities in
preparation for the rehabilitation of a vehicle service road used to access the
Project site, including survey work and drainage structure adjustments. Change
Order No. 2 increases the contract amount by $340,818.13 for a total contract amount of $4,462,561.38, extends the
project duration by five (5) calendar days for a total project duration of 235
calendar days, and provides for the
rehabilitation of the vehicle service road. Restrictions imposed on
construction activities during presidential visits required portions of the
work to be temporarily delayed or stopped, resulting in additional costs in the
amount of $12,799.57 for demobilization and remobilization of labor and
equipment. Change Order No. 2 also compensates RGI for additional costs
incurred as a result of the restrictions. A Disadvantaged Business Enterprise
(DBE) goal of 17% was established for the Project. RGI committed to 17.19% DBE
participation. The DBE participation for this Change Order is 4.67%. The cumulative
DBE participation to date, including Change Order No. 2, is 18.7% Countywide (AH)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
10. Staff recommends
motion to approve:
A) Amendment No. 7 to the Contract for
Consulting/Professional Services (Consulting Agreement) with AVCON, Inc.
(AVCON), in the amount of $602,872.49, providing for the exercise of the second
one (1) year renewal option for the performance of professional planning and
design services related to the Palm Beach County Department of Airports Capital
Improvement Program; and
B) a Budget Transfer of $602,872 in the Airport's Improvement and
Development Fund; which also includes a transfer from reserves in the amount of $602,872 to
provide budget for the AVCON contract.
Summary: The Consulting
Agreement with AVCON was approved by the Board of County Commissioners (BCC) on
September 13, 2022 (R2022-1029) in the amount of $796,697.19. Amendments No. 1
through No. 6 increased the contract amount by $1,393,963.45 and provided for
various services, including: design services for the replacement of air handler
units at Palm Beach International Airport (PSI), terminal concourse fire alarm
strobe synchronization at PBI, annual stormwater pollution prevention plan
updates for the County's four (4) airports, and Burrowing Owl Survey and
related environmental services for PBI. A detailed contract history is included
in Attachment 1. Approval of Amendment No. 7 will increase the contract amount
by $602,872.49 for a total contract amount of $ 2,793,533.13 and provides for
the exercise of the second one (1) year renewal option. Amendment No. 7
includes the design of the Concourse C Roof Replacement at PBI and Task Ill
Miscellaneous Services. Task Ill Miscellaneous Services are services that are
not defined at the time of approval of an amendment to the Agreement and are
approved pursuant to delegated authority in accordance with PPM CW-F-050 by way
of a separate task authorization. AVCON is an Orlando, Florida based firm;
however, the majority of the work will be completed through its Boca Raton,
Florida office. The Consulting Agreement was presented to the Goal Setting
Committee (Committee) on September 1, 2021, and the Committee established
Affirmative Procurement Initiatives (API) of a mandatory 20% Small Business
Enterprise (SBE) subcontracting goal and SBE Evaluation Preference up to 15%.
AVCON committed to 37.75% SBE participation. The proposed SBE participation for
Amendment No. 7 is 30.69%. To date, the overall SBE participation achieved on the Consulting Agreement is 56.31%. The Consulting
Agreement is subject to Emergency Ordinance R2025-014 approved by the BCC on
June 3, 2025. Countywide (AH)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
11. Staff recommends
motion to approve: Amendment No. 1 to
the Contract for Construction Manager (CM) at Risk Services (Contract) with The
Whiting-Turner Contracting Co. (WT) for Campus Wide Facility Improvements for Work Order WT 03: New Revenue Control
Building (Project) at Palm Beach International Airport (PBI) in the amount of
$561,780 with a project duration of 366 calendar days. Summary: On November 19, 2024, the
Board of County Commissioners (BCC) approved the Contract (R2024-1554) with WT
for CM at Risk Services for Campus Wide
Facility Improvements at PBI. Task orders in the amount of $107,996 were
approved pursuant to delegated authority in accordance with PPM CW-F-050,
providing pre-construction services for the
New Revenue Control Building and General Aviation Federal Inspection Services
Facility. Amendment No. 1 increases
the contract amount by $561,780 for a total contract amount of $669,776 with a
project duration of 366 calendar days.
Amendment No. 1 provides for the procurement of the generator required
to support the New Revenue Control Building during power disruptions. Due to
the long lead times associated with the procurement of generators and other
electrical components, Amendment No. 1 will ensure the delivery of the
generator coincides with the construction of the facility. A detailed contract history is included in
Attachment No. 1. A Disadvantaged
Business Enterprise (DBE) goal of 11% was established for the Contract. The DBE participation for Amendment No. 1 is
0%. The DBE participation for the
Contract to date is 0%. WT is
anticipated to achieve the DBE goal in later phases of the Project once
construction services commence. Countywide (AH)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
12. Staff recommends
motion to approve: the At-Large
appointment of one (1) candidate to the Aviation and Airports Advisory Board
(AAAB) for a term beginning October 1, 2025 and expiring September 30, 2028:
SEAT NAME SEAT
REQUIREMENT NOMINATED BY
No. 8 Martin Klein Experience
in Aviation Mayor Maria G. Marino
and
Airports Comm. Gregg K.
Weiss
Comm.
Maria Sachs
Summary: The AAAB, created
December 18, 1984, is charged with the duty of making recommendations to the
Board of County Commissioners (BCC) and the Director of the Department of
Airports on any and all aviation and airport matters coming with the authority
and purview of the BCC, excluding the subject of Airport and aviation noise
generation which is assigned to the Citizens Committee on Airport Noise. A memo
was sent to the Board of County Commissioners on July 2, 2025. Per Resolution
No. R2013-1303, the AAAB consists of nine (9) members. Seven (7) members are District appointments
(Seats 1 through 7) and two (2) members are At-Large
appointments (Seats 8 and 9). The term for Seat No. 8 has expired. Mr. Klein meets the membership requirements
and is willing to serve. Countywide (AH)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
13. Staff recommends
motion to approve:
A) Change Order No. 5 to Amendment No. 11
to the Contract for Construction Manager (CM) at Risk Services
(Contract) (R2019-0042) with The Morganti Group, Inc. (MGI) for CM at Risk
Services for Airport Improvements for the Pre-Conditioned Air (PC Air) Point of
Use (POU) Replacement Project (PC Air Project) at Palm Beach International
Airport (PBI) in the amount of $706,467.65 and extending the project duration
by 122 calendar days; and
B) a Budget Transfer of $706,468 in the Airport’s Improvement and
Development Fund, which also includes a transfer from
reserves in the amount of $706,468 to provide budget for Change Order No. 5.
Summary: On October 3, 2023, the Board of County
Commissioners (BCC) approved the PC Air Project (R2023-1485) in the amount of
$13,662,600 with a project duration of 676 calendar days. Change Order No. 1
through Change Order No. 4 were approved pursuant to delegated authority in
accordance with PPM CW-F-050 and provided for an assessment of passenger
boarding bridges (PBB), relocation and installation of communication boxes and
bollards at 12 gates due to layout conflicts identified during construction, and
installation of equipment for ground mounting of PC Air unit. A detailed
contract history is included in Attachment No. 1. Approval of Change Order No. 5 increases the
PC Air Project by $706,467.65 for a total project amount of $14,369,067.65.
Change Order No. 5 provides for the refurbishment of one (1) PBB and payment of
costs incurred by MGI as a result of delays associated with the provision of
permanent power to the PC Air units in connection with the Switchgear
Replacement Project (R2021-1881), and extends the
project duration by 122 calendar days for a total project duration of 798
calendar days. Completion of the
Switchgear Project resulted in delays in the provision of permanent power to
the PC Air units. This Change Order
compensates MGI for costs incurred as a result of the
delay. During the course of construction
of the PC Air Project, it was also determined that four (4) PBBs required
refurbishment prior to being placed back into service. The Department of
Airports (Department) is recommending the refurbishment of one (1) PBB that is
scheduled to go back into service prior to the end of this year to ensure a
sufficient number of PBBs remain available for airline use. The three (3)
remaining PBBs will not be returned to service until 2026 and are recommended
for replacement in Item 6A-4 on this Agenda.
The cost of refurbishment is approximately $150,000. A Disadvantaged
Business Enterprise (DBE) goal of 12% was established for the Contract. The DBE participation for Change Order No. 5
is 0%. The DBE participation for the PC
Air Project to date is 7.49%. The DBE
participation for the Contract to date is 15.79%. Countywide (AH)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
14. Staff
recommends motion to:
A) approve Amended
and Restated Fixed Base Operator Lease Agreement (Amended Lease) with Signature
Flight Support LLC (Signature) at the Palm Beach International Airport (PBI),
increasing the square footage of the leasehold premises by approximately 56,835
square feet based on remeasurement following final build out of leasehold
improvements, providing for the lease of an additional parcel of land
consisting of approximately 180,011 square feet of unimproved ground for
vehicular parking for flight crew and employees, and providing for an annual
rental increase of $333,485.60 and a lump sum payment of $195,037.28; and
B) delegate authority to the County Administrator or designee to execute estoppel certificates satisfying the criteria
set forth in the Amended Lease that do not substantially change the scope of
work, terms and conditions of the contracts.
Summary: On May 3, 2016, the Board of County
Commissioners (BCC) approved a Fixed Base Operator Lease Agreement (R2016-0560)
(Original Lease) with Signature for the development and operation of aviation
facilities in connection with its fixed base operation at PBI, including a
terminal, hangars and fuel farm facilities.
The Amended Lease updates the legal description and reconciles the
square footage of the leasehold premises based on the final build out of the
leasehold improvements, resulting in an increase of 56,835 square feet for a
total square footage of 1,202,321. The Amended Lease also provides for the
lease of an additional irregular parcel of land located east of Country Club
Road and south of Cherry Road, consisting of approximately 180,011 square feet,
for the development of off-site vehicular parking for flight crew and employees
to ensure sufficient parking for customers and guests at Signature’s
facilities. The Amended Lease provides
for an annual increase in rental of $333,485.60 for a total annual rental of
$1,249,874.40 and provides for a one-time lump sum payment of $195,037.28,
reconciling payments under the Original Lease.
Rental is subject to adjustment on October 1, 2025, and every three (3)
years thereafter, based on appraisal subject to a cap based on the consumer
price index. On October 1, 2028, and
every nine (9) years thereafter, rental will be adjusted based solely on the
appraised value. The Amended Lease
provides for the County’s delivery of estoppel certificates if requested for
financing purposes. This item also
provides for a delegation of authority to allow the County Administrator or
designee to sign estoppel certificates on behalf of the County to ensure timely
processing as provided in the Amended Lease. Countywide (HJF)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
15. Staff recommends
motion to approve: a
Stormwater Drainage Agreement (Agreement) with Closter Farms, Inc., (Closter)
for stormwater drainage services for various County-owned facilities located on
State Road 715 for a total not to exceed amount of $51,387.75 for an initial
term of five (5) years with the option to renew for one (1) additional five (5)
year term at County's sole option. Summary: The Agreement requires Closter to maintain
equipment and facilities that provide stormwater drainage for the Palm Beach
County Glades Airport, West County Pahokee Animal Care and Control Facility,
and Duncan Padgett Park (County Properties). The prior Drainage Agreement
(R2015-0074) expired on April 1, 2025. Closter requested to negotiate changes
to clarify provisions included in the prior Drainage Agreement, delaying
approval of a new agreement; however, Closter has continued to maintain the
stormwater drainage facilities pending the approval of a new agreement. The
term of the Agreement commences on August 19, 2025, and expires on August 18,
2030, with one (1) five (5) year option to renew at the County's sole option.
The Agreement provides for payment in an amount not to exceed $51,387.75 for
drainage services provided from April 2, 2025, through August 18, 2030.
Payments are made on an annual lump sum basis. The annual fee is apportioned
between the Department of Airports, Public Safety, and Parks and Recreation. Countywide (HJF)
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to receive and file: The Approved Preliminary Operating Budget for
Fiscal Year 2026 for Briger Community Development District (BCDD). Summary: The BCDD has submitted
their Approved Preliminary Operating Budget for Fiscal Year 2026 as per
section number 190.008(2)(b). Countywide (DB)
2. Staff recommends
motion to receive and file: The Fiscal Year 2025/2026 Proposed Budget for
Children’s Services Council of Palm Beach County (CSCPBC). Summary: The CSCPBC has submitted
their Fiscal Year 2025/2026 Proposed Budget as per section number 125.901(3)(f), Florida
Statutes. Countywide (DB)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET (cont’d.)
3. Staff recommends
motion to approve: a negotiated settlement offer in the amount of
$40,000 for the full satisfaction of a code compliance lien entered against
Craig L. Johnston on June 19, 2019. Summary: On August 15, 2018, a Code
Compliance Special Magistrate (CCSM) issued an order giving Craig L. Johnston
until December 13, 2018 to bring his property located
at 4558 61st Street South, Lake Worth into full code compliance. The
violations included uncultivated vegetation exceeding seven (7) inches; open storage
of inoperable vehicles, equipment and miscellaneous debris; expired permits;
and installation of a fence without a valid building permit. Compliance with
the CCSM’s order was not timely achieved, and a fine of $50 per day was
imposed. The CCSM executed an order imposing a code lien
against Mr. Johnston on June 19, 2019. The Code Compliance Division (Code
Compliance) issued an affidavit of compliance for the property stating the
violations were corrected as of May 21, 2024. The total fine amount on January
16, 2025, the date on which settlement discussions began, amounted to
$99,416.72. David F. Milledge, the legal representative for the current
property owner Journey Church Lake Worth Inc. has agreed to pay Palm Beach
County $40,000 (40%) for the full settlement of the outstanding code compliance
lien. This is not a homestead property. District 2 (SF)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET (cont’d.)
4. Staff recommends
motion to approve: a negotiated settlement offer in the amount of
$17,000 for the full satisfaction of a code compliance lien entered against
Edwin Moodie on January 13, 2021. Summary: On February 11, 2020, a
Code Compliance Special Magistrate (CCSM) issued an order giving Edwin Moodie
until June 4, 2020 to bring his property located at
504 Dogwood Road, West Palm Beach into full code compliance. The violations
included installation of the following without a valid
building permit: four (4) rental units, electrical service, fencing, a concrete
walkway, and cameras. Compliance with the CCSM’s order was not timely achieved,
and a fine of $100 per day was imposed. The CCSM executed an order imposing a
code lien against Edwin Moodie on January 13, 2021. The Code Compliance Division (Code
Compliance) issued an affidavit of compliance for the property stating the
violations were corrected as of January 29, 2025. The total fine amount on
March 11, 2025, the date on which settlement discussions began, amounted to
$170,038.95. Mr. Moodie has agreed to
pay Palm Beach County $17,000 (10%) for the full settlement of the outstanding
code compliance lien. The settlement will be paid in
36 monthly installments. This is a homestead property. District 2 (SF)
5. Staff recommends
motion to approve: a negotiated settlement offer in the amount of
$10,073 for the full satisfaction of a code compliance lien entered against
Timothy A. Steinman on July 10, 2019. Summary: On October 5, 2018, a Code
Compliance Special Magistrate (CCSM) issued an order giving Timothy A. Steinman
until April 1, 2019 to bring his property located at
780 South Cleary Road, West Palm Beach into full code compliance. The
violations included open storage of construction debris along with the installation
of a fence and pole barn without a valid building permit. Compliance with the
CCSM’s order was not timely achieved, and a fine of $50 per day was imposed.
The CCSM executed an order imposing a code lien
against Mr. Steinman on July 10, 2019.
The Code Compliance Division (Code Compliance) issued an affidavit of
compliance for the property stating the violations were corrected as of January
16, 2025. The total fine amount on May 30, 2025, the date on which settlement
discussions began, amounted to $100,722.40.
Mr. Steinman has agreed to pay Palm Beach County $10,073 (10%) for the
full settlement of the outstanding code compliance lien. This is a homestead property. District 2 (SF)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET (cont’d.)
6. Staff recommends
motion to approve: the recording of the FY 2024 retirements of tangible
personal property (equipment, vehicles, and publications) in the official
minutes of the Board of County Commissioners’ (BCC) meeting as prescribed by
Florida Statutes, Chapter 274. Summary: Florida Statutes, Chapter 274, and the
Palm Beach County “Surplus Property Ordinance” require the recording of the
disposal (retirement) of tangible personal property from the official records
of Palm Beach County at historical value. Disposal, retirement, and adjustments
total $67,141,666.85. Countywide
(DB)
7. Staff recommends motion to:
A) approve request by Palm
Beach County Tax Collector, Anne M. Gannon, for Board of County Commissioners
(BCC) to order the 2025 tax roll to be extended prior to completion of the
Value Adjustment Board (VAB) hearings; and
B) direct the VAB to certify the assessment roll
pursuant to Section 193.122, Florida Statutes and as otherwise required by
applicable law.
Summary: Approval of this request will avoid a delay in the issuance of tax
notices beyond November 1, 2025, and will permit the collection of property
taxes prior to completion of the VAB hearings. Countywide (DB)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS
1. Staff recommends
motion to approve: A First Amendment to the Amended and Restated
Agreement (R2020-1034) with Cambridge Security Services Corporation
(Participant) to extend the term of the Agreement for interoperable radio
communications through the countywide emergency medical services (EMS) and
common talk groups of the County’s Public Safety Radio System (System) from
August 25, 2025, through August 24, 2030. Summary: The Agreement, which provides the terms and
conditions under which the Participant can program its radios to utilize the
countywide EMS and common talk groups for certain inter-agency communications,
expires on August 24, 2025. The Agreement provided for two (2) renewal options,
each for a period of five (5) years. The Participant has approved the Amendment
to extend the term of the Agreement to August 24, 2030, and the extension now
requires approval by the Board of County Commissioners (BCC). The Participant
is permitted such use because it has obtained a Certificate of Public Convenience
and Necessity (COPCN) and has contracted with the Club at Admirals Cove to
provide Advanced Life Support (ALS) and Essential EMS. The terms of the Agreement are standard and
have been offered to all municipalities, local branches of State/Federal
agencies, and ambulance service providers with 800 MHz trunked radio
capabilities. There are no charges associated with this Agreement. The
Participant is required to pay all costs associated with its subscriber units and
to comply with established operating procedures for the System. The Agreement
may be terminated by either party, with or without cause, upon ten (10) days’
notice, or it shall automatically terminate if the Participant’s Certificate of
Public Convenience and Necessity (COPCN) expires or is revoked. This First
Amendment extends the term of the Agreement, updates the standard Termination
and Non-Discrimination provisions, and adds the County’s standard E-Verify,
Disclosure of Foreign Gifts, and Human Trafficking Affidavit provisions. Other
than the changes set forth herein, all other terms remain the same. (ESS) Countywide
(MWJ)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS (cont’d.)
2. Staff recommends
motion to approve: A
First Amendment to the Amended and Restated Agreement (R2020-1034) with
Atlantic/Palm Beach Ambulance, Inc., d/b/a AMR (Participant) to extend the term
of the Agreement for interoperable radio communications through the countywide
emergency medical services (EMS) and common talk groups of the County’s Public
Safety Radio System (System) from September 15, 2025, through September 14,
2030. Summary: The
Agreement, which provides the terms and conditions under which the Participant
can program its radios to utilize the countywide EMS and common talk groups for
certain inter-agency communications, expires on September 14, 2025. The
Agreement provided for two (2) renewal options, each for a period of five (5)
years. The Participant has approved the Amendment to extend the term of the
Agreement to September 14, 2030, and the extension now requires approval by the
Board of County Commissioners (BCC). The Participant is permitted such use
because it has obtained a Certificate of Public Convenience and Necessity
(COPCN) and has contracted with the Club at Admirals Cove to provide Advanced
Life Support (ALS) and Essential EMS.
The terms of the Agreement are standard and have been offered to all
municipalities, local branches of State/Federal agencies, and ambulance service
providers with 800 MHz trunked radio capabilities. There are no charges
associated with this Agreement. The Participant is required to pay all costs
associated with its subscriber units and to comply with established operating
procedures for the System. The Agreement may be terminated by either party,
with or without cause, upon ten (10) days’ notice, or it shall automatically
terminate if the Participant’s Certificate of Public Convenience and Necessity
(COPCN) expires or is revoked. This First Amendment extends the term of the
Agreement, updates the standard Termination and Non-Discrimination provisions,
and adds the County’s standard E-Verify, Disclosure of Foreign Gifts, and Human
Trafficking Affidavit provisions. Other than the changes set forth herein, all
other terms remain the same. (ESS) Countywide (MWJ)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS (cont’d.)
3. Staff recommends
motion to approve: First Amendment to the Amended and Restated
Interlocal Agreement (R2020-1035) with Florida Forest Service (Participant) to
extend the term of the Agreement for interoperable radio communications through
the countywide common talk groups of the County’s Public Safety Radio System
(System) from August 25, 2025, to August 24, 2030. Summary: The Agreement, which provides the terms and
conditions under which the Participant can program its radios to utilize the
countywide common talk groups for certain inter-agency communications, expires
on August 24, 2025. The Agreement provided for two (2) renewal options, each
for a period of five (5) years. The Participant has approved the Amendment to
extend the term of the Agreement to August 24, 2030, and the renewal now
requires approval by the Board of County Commissioners (BCC). The terms of the
Agreement are standard and have been offered to all municipalities and local
branches of State/Federal agencies with 800 MHz trunked radio capabilities.
There are no charges associated with the Agreement. The Participant is required
to pay all costs associated with its subscriber units and to comply with
established operating procedures for the System. The Agreement may be
terminated by either party, with or without cause, upon ten (10) days’ notice.
This First Amendment extends the term of the Agreement, updates the standard
operational and Non-Discrimination provisions, and adds the County’s standard
E-Verify provision. Other than the changes set forth herein, all other terms
remain the same. (ESS) Countywide (MWJ)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS (cont’d.)
4. Staff recommends
motion to receive and file: a First Amendment to the ATM Operating License Agreement (R2023-0583)
(License Agreement) with Guardians Credit Union dated April 10, 2023, for the
term of June 1, 2025, through May 31, 2026, for automated teller machines
placed in the following locations:
A) Governmental Center, 301 North Olive
Avenue, West Palm Beach, FL 33401; and
B) South County Administrative Complex, 501
South Congress Avenue, Delray Beach, FL 33444
Summary: In accordance with
County PPM CW-O-051, all delegated contracts, agreements and grants must be
submitted by the initiating Department as a receive
and file agenda item. Staff received
timely notice to extend on behalf of the Board of County Commissioners (BCC) by
the Facilities Development & Operations Department in accordance with the
delegation of authority approved by the BCC on June 5, 2012. The Tax Collector’s Office is no longer
located at the North County Courthouse and, accordingly, this First Amendment
removes this location from the list of service locations from the License
Agreement. The exercise of the first option and removal of the North County
Courthouse location is now being submitted to the BCC as a receive
and file agenda item. PREM will continue to administer this License Agreement.
There is no fiscal impact associated with this agenda item. (Property &
Real Estate Management) District 7 (HJF)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS (cont’d.)
5. Staff recommends
motion to approve: Work Order No. 25-008 (Work Order) to the
annual electrical services contract (R2025-0484) with Pyke Electric Inc.
(Contractor) in the amount of $572,000 for the Caloosa
Park – Lighting Replacement (Re-Bid) project for a period of 360 calendar days
from notice to proceed. Summary: The project
consists of removing and properly disposing of existing metal halide light
fixtures, installing new light emitting diode (LED) light fixtures and light
poles at the Caloosa Park parking lot located at 1300
SW 35th Avenue in Boynton Beach. The Work Order authorizes the
construction services necessary to furnish all labor, equipment, devices,
tools, materials, transportation, professional services, supervision, shop
drawings, permitting and all miscellaneous requirements necessary to upgrade
the parking lot lighting. The new LED light fixtures and light poles will
provide better and more efficient lighting, which is needed to ensure the
safety of those using the park. This project was competitively advertised and new contractors were invited to bid on the
project by submitting prequalification documents prior to the submission of the
bid response. The Contractor will have 360 calendar days from notice to proceed
to substantially complete the project. Liquidated damages for failure to
achieve certification of substantial completion within the contract time or
approved time extension thereof are $120 per day. This
Work Order was solicited pursuant to the annual electrical services contract
and the requirements of the Equal Business Opportunity (EBO) Ordinance. The
annual electrical services contract was presented to the Goal Setting Committee
on May 15, 2024 and the Committee established Affirmative Procurement
Initiatives (APIs) of a sheltered market for projects less than $100,000 (when
three (3) or more small businesses are qualified under the annual contract) or
a Small Business Enterprise (SBE) price preference whereby an SBE contractor
will be given a price preference if its bid is within 10% of the lowest
non-small business bid for projects $100,000 or greater. However, on July 1,
2024, certain statutory changes took effect which require that the sheltered
market for projects less than $100,000 API be removed. Therefore, the annual electrical services
contract will have an API of an SBE Price Preference where an SBE contractor
will be given a price preference if its bid is within 10% of the lowest
non-small business bid for each project. The SBE participation on this Work Order is 100%. To date, the Contractor’s SBE
participation on its annual electrical services contract is 100%. The overall
SBE participation across all the annual electrical services contract to date is
77.65%. This contract is subject to emergency ordinance R2025-014 approved by
the BCC on June 3, 2025. Funding for this
project is from the Infrastructure Sales Tax Fund and the Park Improvement
Fund. (Capital Improvements
Division) District 4 (MWJ)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS (cont’d.)
6.
Staff
recommends motion to approve: Work Order No. 25-005 (Work Order) to the annual electrical services
contract (R2024-1568) with Syncore Testing LLC f/k/a
360 Electrical & Engineering Services LLC (Contractor) in the amount of
$396,732.64 for the Palm Beach County Sheriff’s Office (PBSO) District 6 –
350KW Backup Generator Replacement project for a period of 300 calendar days
from notice to proceed. Summary: The project consists of the replacement of
the existing 350KW emergency back-up generator at the PBSO District 6 facility
located at 7894 South Jog Road in Lake Worth. The Work Order authorizes the
construction services necessary to furnish all labor, equipment, devices,
tools, materials, transportation, professional services, supervision, shop drawings,
permitting and all miscellaneous requirements necessary to replace the existing
350KW, 120V-280V, 3-phase Cummins Power Generator with a new generator,
including all required wiring and associated interface devices. This project
was competitively advertised and new contractors were
invited to bid on the project by submitting prequalification documents prior to
the submission of the bid response. The Contractor will have 300 calendar days
from notice to proceed to substantially complete the project. Liquidated
damages for failure to achieve certification of substantial completion within
the contract time or approved time extension thereof
are $120 per day. This Work Order was solicited pursuant to the annual
electrical services contract and the requirements of the Equal Business
Opportunity (EBO) Ordinance. The annual electrical services contract was
presented to the Goal Setting Committee on May 15, 2024 and the Committee
established Affirmative Procurement Initiatives (APIs) of a sheltered market
for projects less than $100,000 (when three (3) or more small businesses are
qualified under the annual contract) or a Small Business Enterprise (SBE) price
preference whereby an SBE contractor will be given a price preference if its
bid is within 10% of the lowest non-small business bid for projects $100,000 or
greater. However, on July 1, 2024, certain statutory changes took effect which
require that the sheltered market for projects less than $100,000 API be
removed. Therefore, the annual
electrical services contract will have an API of an SBE Price Preference where
an SBE contractor will be given a price preference if its bid is within 10% of
the lowest non-small business bid for each project. The SBE participation on this Work Order is 0%. To date, the Contractor’s SBE
participation on its annual electrical services contract is 0%. The overall SBE
participation across all the annual electrical services contracts to date is
77.65%. This contract is subject to emergency ordinance R2025-014 approved by
the Board of County Commissioners (BCC) on June 3, 2025. Funding for this project is from the Public
Building Improvement Fund. (Capital
Improvements Division) District 2 (MWJ)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS (cont’d.)
7. Staff recommends
motion to approve:
A)
a
Budget Transfer of $800,000 within Park Impact Fees Zone 1 from reserves to the
Bert Winters Park Redevelopment project; and
B)
Work
Order No. 25-005 (Work Order) to the annual minor construction services
contract (R2025-0473) with Ralph Della-Pietra, Inc. (Contractor) in the amount
of $2,646,000 for the Bert Winters Park Phase II (Re-Bid) project for a period
of 360 calendar days from notice to proceed.
Summary: The project consists of reconfiguring and renewing parking areas,
revisions to storm water retention, clearing and grading to facilitate the new
project requirements, adding three (3) pavilions over existing picnic table
locations, adding connecting walkways, enhancing the landscape areas and
irrigation modifications at the Bert Winters Park located at 13425 Ellison
Wilson Road in North Palm Beach. Phase
II of this project also includes adding four (4) new pavilions with picnic
tables and grilling facilities, playground, kayak parking and launch area, and
a new boat dock. The Work Order authorizes the construction services necessary
to furnish all labor, equipment, devices, tools, materials, transportation,
professional services, supervision, shop drawings, permitting and all
miscellaneous requirements necessary to upgrade the park. These improvements to
the park will significantly enhance both recreational opportunities and overall
accessibility for park visitors. This project was competitively advertised, and
new contractors were invited to bid on the project by submitting
prequalification documents prior to the submission of the bid response. The
Contractor will have 360 calendar days from notice to proceed to substantially
complete the project. Liquidated damages for failure to achieve certification
of substantial completion within the contract time or approved time extension thereof are $275 per day. This Work Order was
solicited pursuant to the annual minor construction services contract and the
requirements of the Equal Business Opportunity (EBO) Ordinance. The annual
minor construction services contract was presented to the Goal Setting
Committee on October 2, 2024 and the Committee established Affirmative
Procurement Initiatives of a Small Business Enterprise (SBE) price preference
whereby an SBE contractor will be given a price preference if its bid is within
10% of the lowest non-small business bid on single trade projects or a minimum
mandatory 25% SBE subcontracting goal for multi-trade projects. The SBE
participation on this Work Order is 35.68%. To date,
the Contractor’s SBE participation on its annual minor construction services
contract is 35.68%. The overall SBE
participation across all the annual minor construction services contracts to
date is 42.46%. This contract is subject to emergency ordinance R2025-014
approved by the BCC on June 3, 2025. Funding for this project is from the
Infrastructure Sales Tax Fund, Park Improvement Fund, and Park Impact Fees Z-1
Fund. (Capital Improvements
Division) District 1 (MWJ)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS (cont’d.)
8. Staff recommends
motion to approve: Work Order No. 25-006 (Work Order) to the
annual heating, ventilation and air conditioning (HVAC) services contract
(R2025-0085) with Cedars Electro-Mechanical, Inc. (Contractor) in the amount of
$1,989,753 for the West Palm Beach Lutheran Services – HVAC Upgrades project
for a period of 180 calendar days from notice to proceed. Summary: The project consists of the replacement of
two (2) existing 75 and 25 ton chillers, with one (1) 125 ton chiller unit and three (3) roof top fresh air units
at the Lutheran Services building located at 100 South Chillingworth Drive in
West Palm Beach. The Work Order authorizes the construction services necessary
to furnish all labor, equipment, devices, tools, materials, transportation,
professional services, supervision, shop drawings, permitting and all
miscellaneous requirements necessary to upgrade the HVAC system. The new HVAC
system will benefit all users of the facility by providing years of reliable
service. This project was competitively advertised and
new contractors were invited to bid on the project by submitting
prequalification documents prior to the submission of the bid response. The
Contractor will have 180 calendar days from notice to proceed to substantially
complete the project. Liquidated damages for failure to achieve certification
of substantial completion within the contract time or approved time extension thereof are $120 per day. This Work Order was
solicited pursuant to the annual HVAC services contract and the requirements of
the Equal Business Opportunity (EBO) Ordinance. The annual HVAC services
contract was presented to the Goal Setting Committee on October 2, 2024 and the Committee established an Affirmative
Procurement Initiative of a Small Business Enterprise (SBE) price preference
whereby an SBE contractor will be given a price preference if its bid is within
10% of the lowest non-small business bid. The SBE participation on this Work Order is 83.28%. To date, the Contractor’s SBE
participation on its annual HVAC services contract is
85.23%. The overall SBE participation across all the annual HVAC services
contracts to date is 67.58%. This contract is subject to emergency ordinance
R2025-014 approved by the BCC on June 3, 2025. Funding for this project is from the Capital Outlay Fund. (Capital Improvements Division) District 7
(MWJ)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS (cont’d.)
9. Staff recommends
motion to approve: Work Order No. 25-010 (Work Order) to the
annual minor construction services contract (R2025-0464) with Andrea
Construction, Inc. (Contractor) in the amount of $902,288 for the Water Utility
(WUD) SROC Warehouse – Roof Replacement project for a period of 200 calendar
days from notice to proceed. Summary:
The project consists of the removal, disposal, and replacement of the existing
warehouse roof system with a new roofing system for the WUD SROC Facility
located at 13026 South Jog Road in Delray Beach. The Work Order authorizes the
construction services necessary to furnish all labor, equipment, devices,
tools, materials, transportation, professional services, supervision, shop
drawings, permitting and all miscellaneous requirements necessary to replace
the existing warehouse roof system. The new roofing system will provide years
of weather protection. This project was competitively advertised
and new contractors were invited to bid on the project by submitting
prequalification documents prior to the submission of the bid response. The
Contractor will have 200 calendar days from notice to proceed to substantially
complete the project. Liquidated damages for failure to achieve certification
of substantial completion within the contract time or approved time extension
thereof are $180 per day. This Work Order was solicited pursuant to the annual
minor construction services contract and the requirements of the Equal Business
Opportunity (EBO) Ordinance. The annual minor construction services contract
was presented to the Goal Setting Committee on October 2, 2024 and the
Committee established Affirmative Procurement Initiatives of a Small Business
Enterprise (SBE) price preference whereby an SBE contractor will be given a
price preference if its bid is within 10% of the lowest non-small business bid
on single trade projects or a minimum mandatory 25% SBE subcontracting goal for
multi-trade projects. The SBE participation on this Work Order is 25.13%. To
date, the Contractor’s SBE participation on its annual minor construction
services contract is 41.71%. The
overall SBE participation across all the annual minor construction services
contracts to date is 42.46%. This contract is subject to emergency ordinance
R2025-014 approved by the BCC on June 3, 2025. Funding for this project is from the WUD Operation and Maintenance
Fund. (Capital Improvements
Division) District 5 (MWJ)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS (cont’d.)
10. Staff recommends
motion to approve: Amendment No. 2 to the continuing Construction
Manager (CM) at Risk Services
contract (R2023-0141) with Waypoint Contracting Inc (Waypoint), establishing a
Guaranteed Maximum Price (GMP) in the amount of $794,204.76 for the Duncan Padgett Park Renovation project, Phase
1, for a period of 150 calendar days from notice to proceed. Summary: On February 7, 2023, the
Board of County Commissioners (BCC) approved the continuing CM at Risk Services
contract (R2023-0141) with Waypoint for construction management services for
various federally funded projects. The
Parks and Recreation department intends to convert the existing baseball field
on the south side of the property into a new multipurpose field to better serve
the users of Duncan Padgett Park. Task Order No. 2 authorized the
preconstruction services for the Duncan Padgett Park Renovation project.
Amendment No. 2 establishes a GMP in the amount of $794,204.76 for construction
management services necessary for the Duncan Padgett Park Renovation project,
Phase 1. The Duncan Padgett Park Renovation project, Phase 1 includes, but is
not limited to, the removal and replacement of the existing field lighting and
electrical system in order to accommodate the new future multipurpose field.
The CM will have 150 calendar days from notice to proceed to substantially
complete the construction phase of the project. Liquidated damages for failure
to achieve certification of substantial completion within the contract time or
approved time extension
thereof are $120 per
day. The continuing CM at Risk Services contract was selected through a competitive solicitation in accordance with the federal
requirements. This continuing CM at Risk Services contract is exempt from the
County’s Equal Business Opportunity Ordinance pursuant to section 2-80.22
thereof. The work was competitively solicited by Waypoint utilizing the federal
requirements provided by the Department of Housing and Economic Development
(DHED). Under the federal requirements, this project does not have an Equal
Employment Opportunity (EEO) goal. Funding for this project is from the
Community Development Block Grant (CDBG) funds and Park Improvement Fund. (Capital Improvements Division) District 6
(MWJ)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS (cont’d.)
11. Staff recommends
motion to approve:
A) an annual contract with the following contractor for electrical
services on an as-needed basis through November 18, 2029; and
Contractor Status SBE or Non-SBE
South Atlantic Electric, Inc. Local SBE
B) Work Order No. 25-007 (Work
Order) to the annual electrical services contract with South Atlantic Electric,
Inc. (Contractor) in the amount of $199,550 for the West Boynton Park –
Lighting Replacement project for a period of 180 calendar days from notice to
proceed.
Summary: On November 19, 2024, the Board of County
Commissioners (BCC) approved the annual electrical services contract
(R2024-1567 through R2024-1568). The work consists of electrical repairs,
improvements and renovations to County-owned properties on an as-needed basis.
The contractor now joins the list of 14 prequalified contractors for a total of
15 prequalified contractors with a contract expiration date of November 18,
2029. The specific requirements of the work will be determined by individual
work orders issued against this annual electrical services contract. These
contracts are five (5) year indefinite-quantity contracts with a maximum
cumulative value of $11,000,000 across all prequalified contractors. Work will
be awarded as work orders on a lump-sum, competitively bid basis across all prequalified contractors. Contractors may qualify at any
time and be added to this annual electrical services contract before the term
ends. Projects less than $150,000 are bid among the pool of prequalified
contractors. Projects $150,000 or greater
are advertised on the vendor self-service (VSS) website and are bid among the
pool of pre-qualified contractors while projects
$200,000 or greater are additionally advertised in the
newspaper. The bidding pool is further expanded, for projects $150,000 or
greater, to include additional bidders responding to the specific project
advertisement that submit a qualification application at least ten (10)
calendar days before the bid due date. The West Boynton Park – Lighting Replacement
project consists of removing and properly disposing of existing metal halide
light fixtures and installing new light emitting diode (LED) light fixtures in
the roadway and parking lot areas of the park located at 6000 Northtree Boulevard in Lake Worth.
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS (cont’d.)
11. SUMMARY (continued): This Work Order authorizes the construction
services necessary to furnish all labor, equipment, devices, tools, materials,
transportation, professional services, supervision, shop drawings, permitting
and all miscellaneous requirements necessary to upgrade the roadway and parking
lot lighting. The new LED light fixtures will provide better and more efficient
lighting, which is needed to ensure the safety of those using the park. This
project was competitively advertised and new
contractors were invited to bid on the project by submitting prequalification
documents prior to the submission of the bid response. The Contractor will have 180 calendar days
from notice to proceed to substantially complete the project. Liquidated
damages for failure to achieve certification of substantial completion within
the contract time or approved time extension thereof
are $120 per day. This Work Order was solicited pursuant to the annual
electrical services contract and the requirements of the Equal Business
Opportunity Ordinance. The annual electrical services contract was presented to
the Goal Setting Committee on May 15, 2024 and the Committee established
Affirmative Procurement Initiatives (APIs) of a sheltered market for projects
less than $100,000 (when three (3) or more small businesses are qualified under
the annual contract) or a Small Business Enterprise (SBE) contractor will be
given a price preference if its bid is within 10% of the lowest non-small
business bid for projects $100,000 or greater. However, on July 1, 2024,
certain statutory changes took effect which require that the sheltered market
for projects less than $100,000 API be removed. Therefore, the annual
electrical services contract will have an API of an SBE Price Preference where
an SBE contractor will be given a price preference if its bid is within 10% of
the lowest non-small business bid for each project. The SBE participation on this Work Order is 100%. To date, the Contractor’s SBE
participation on its annual electrical services contract is 100%. The overall
SBE participation across all the annual electrical services contract to date is
77.65%. This contract is subject to emergency ordinance R2025-014 approved by
the BCC on June 3, 2025. Funding for this
project is from the Infrastructure Sales Tax Fund. (Capital Improvements Division) District 2 (MWJ)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS (cont’d.)
12. Staff recommends
motion to approve:
A)
an
Amendment to the Infrastructure Sales Tax (IST) Project Plan approved by the
Board of County Commissioners (BCC) on June 11, 2024
to increase the budget for the Palm Beach County Sheriff’s Office (PBSO) Evidence Building project from $21,336,540 to $24,866,540; and
B)
a
Budget Transfer of $3,530,000 within the IST Fund from the IST reserves to
increase the budget for the PBSO
Evidence Building project.
Summary: On July 7, 2015, the BCC approved the Construction Management (CM) at
Risk contract (R2015-0852) with James B. Pirtle Construction Company, Inc., for
the PBSO Evidence Building (aka PBSO Forensic Sciences and Technology Facility)
project. On December 18, 2018, the BCC
approved Amendment No. 1 (R2018-2062) for the construction services of an
approximately 87,000 square feet secure lab/office warehouse facility along
with a secure vehicle impound lot. The
project achieved Substantial Completion on October 30, 2020, and has been
operational since November of 2020.
Continuous use of the facility has led to the discovery of operational
challenges requiring resolution, including the need to have a
redundant Heating, Ventilation, and Air Conditioning (HVAC) system
serving the laboratory, the need by PBSO to have additional HVAC added in the
processing garage for vehicle analysis, and upgraded electrical and plumbing
infrastructure to support a new cooler and freezer unit. An additional $3,530,000 has been identified
as the funding required to accomplish delivery of these improvements, which are
critical to the operational integrity of the facility
and services rendered. The IST
Independent Citizen Oversight Committee unanimously recommended in favor of the
budget transfer at its February 20, 2025
meeting. Funding for this project is
from the Infrastructure Sales Tax fund.
(Capital Improvements Division) Countywide/ District 3 (MWJ)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS (cont’d.)
13. Staff recommends
motion to approve:
A)
Consultant
Services Authorization (CSA) No. 11 to the continuing consulting
services/design professional services contract (R2022-0486) with Williamson
Dacar Associates Inc. d/b/a Williamson Design Associates (Consultant)
in the amount of $321,686.07 for the Palm Tran Countywide – New Bus Shelters project;
B)
CSA
No. 12 to the continuing consulting services/design professional services
contract (R2022-0486) with the Consultant in the amount of $1,083,805.52 for
the Palm Tran Countywide – Bus Stop Improvements project; and
C)
CSA
No. 13 to the continuing consulting services/design professional services
contract (R2022-0486) with the Consultant in the amount of $146,579.88 for the
Palm Tran Countywide – Bus Shelter Replacements project.
Summary: On May 17, 2022,
the Board of County Commissioners (BCC) approved the continuing consulting services/design professional services contract
(R2022-0486) with the Consultant to
provide architectural services for various federally funded projects on an as
needed basis. Palm Tran desires to install multiple new bus shelters
with amenities at existing bus stops and renovate/replace existing bus stop
shelters at various locations throughout Palm Beach County. Under CSA No. 11,
the Consultant will provide professional services which include site survey, evaluation of the existing conditions and
design to install new shelter locations at existing bus stops to enhance the rider experience. The project includes, but is not limited
to, the installation of digital displays, permanent fixed shelters with panels
for advertisement placement, bicycle racks, shaded seating, solar lighting,
trash receptacles, and security/surveillance cameras. Under CSA No. 12, the
Consultant will provide professional services which include site survey,
evaluation of the current conditions and design to make select existing bus
stop locations ready for installation of new benches with amenities and
Americans with Disabilities Act (ADA) improvements that will provide a safe,
accessible, and enhanced public transit experience.
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS (cont’d.)
13. SUMMARY
(continued): The project
includes, but is not limited to, the installation of new benches accompanied by
digital displays, bicycle racks, shaded seating, solar lighting, trash
receptacles, and security/surveillance cameras. Under CSA No. 13, the
Consultant will provide professional services which include site
survey, evaluation of the current conditions and design to replace the existing
bus shelters and provide amenities. The
project includes, but is not limited to, the replacement of shelters that have
reached end of useful life while ensuring that ADA requirements are met and bus stops are
safe and accessible by incorporating the installation of digital displays,
shelters with panels for advertisement placement, bicycle racks, shaded
seating, solar lighting, trash receptacles, and security/surveillance cameras.
This continuing consulting services/design professional services contract is
exempt from the County’s Equal Business Opportunity Ordinance pursuant to
section 2-80.22 thereof. There is no Disadvantaged Business Enterprise (DBE)
Goal established for this work; however, Palm Tran encourages the bidder to
make every attempt to obtain participation of certified DBEs and other Small
Business Enterprises (SBE) certified by a cognizant agency in the completion of
this contract (race neutral). The SBE and/or DBE non-mandatory goal for these
projects is 15%. Funding for this project is from the
Palm Tran Grants Fund. (Capital
Improvements Division) Countywide (MWJ)
I. HOUSING
AND ECONOMIC DEVELOPMENT
1. Staff recommends
motion to approve:
an Engagement Letter for accounting services between the Housing Finance
Authority (Authority) of Palm Beach County, Florida, and Weinstein Zugman, LLC, to prepare general fund financial statements
for the Fiscal Year (FY) ending September 30, 2025 in an amount not to exceed
$18,000. Summary: The Authority was established by the Board of
County Commissioners (BCC) in 1979 in accordance with Part IV, Chapter 159,
Florida Statutes. Section 2-189 of the Palm Beach County Code of Ordinances
requires that all contracts of the Authority for the purchase of goods and
services in excess of $10,000 shall be approved by the BCC. The Engagement Letter sets forth the terms
under which Weinstein Zugman, LLC, will provide
accounting services to the Authority in an amount not to exceed $18,000; this
fee amount is unchanged from the prior FY. Weinstein Zugman, LLC was selected
by the Authority to provide accounting services pursuant to a Request for Qualifications
(RFQ) due June 6, 2022. The Engagement
Letter is for FY25 only and was approved by the Authority on June 13, 2025,
subject to BCC approval. Countywide
(HJF)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
I. HOUSING
AND ECONOMIC DEVELOPMENT (cont’d.)
2. Staff recommends
motion to approve: the
nomination of Tracy L. Caruso as Chairperson of the Housing Finance Authority
(Authority) of Palm Beach County, Florida, for the term of August 19, 2025 to
August 18, 2026. Summary: Staff recommends
Board of County Commissioners’ (BCC) approval of the
nomination of Tracy L. Caruso as Chairperson of the Authority. At their regular meeting held on June 13,
2025, the Authority Board nominated Mrs. Caruso as its Chairperson to serve a
second and final term of one (1) year in accordance with Ordinance No.
2002-022, as amended. This Ordinance
requires the nomination of the Chairperson to be submitted to the BCC for
approval. Countywide (HJF)
3. Staff recommends
motion to approve:
Contracts for Bond and Disclosure Counsel Services, (Bond/Disclosure Contracts)
between the Housing Finance Authority (HFA) of Palm Beach County, Florida and
Greenberg Traurig, P.A. and Bryant Miller Olive P.A. Summary:
The HFA was established by the Board of County Commissioners (BCC) in 1979 in
accordance with Part IV, Chapter 159, Florida Statutes. Section 2-189 of the
Palm Beach County Code of Ordinances requires that all contracts of the HFA for
the purchase of goods and services in excess of $10,000 be approved by the BCC.
The Bond/Disclosure Contracts set forth the terms under which Greenberg
Traurig, P.A. and Bryant Miller Olive P.A. will provide bond and disclosure
counsel services to the HFA. The legal services provided by these firms include
advice on all actions necessary for the HFA’s issuance of bonds, the
preparation of bond documents and bond counsel opinions, the review and comment
on all documents prepared by others in connection with bond issuances, and the
preparation of the bond offering documents and opinions thereon as disclosure
counsel. The Bond/Disclosure Contracts
are for a three (3) year term and may be extended for an additional three (3)
years and are subject to termination by either party at any time, with or
without cause. The two (2) firms were
selected by the HFA to provide bond and disclosure counsel services pursuant to
a Request For Qualification (RFQ) process on May 9,
2025. The HFA adopted Resolution 2025-07 approving the proposed contracts on
June 13, 2025, subject to approval by the BCC. Countywide (HJF)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
I. HOUSING
AND ECONOMIC DEVELOPMENT (cont’d.)
4. Staff recommends
motion to receive and file: Amendment 001 (Amendment) to Loan Agreement R2023-1451 (Agreement) with
Davis Commons, LLC. (Davis Commons) to allow additional time for the developer
to draw the remaining loan funds to complete construction of the Davis Commons
Project (Project), receive Temporary Certificate of Occupancy (TCO), and sell
the Palm Beach County (County) assisted units. Summary: On September 13, 2022, Agenda Item 6D-1, the
Board of County Commissioners (BCC) awarded Davis Commons with $2,000,000 in
State Housing Initiatives Partnership (SHIP) funding toward the construction of
a 20-unit for-sale housing development Project located north of Melaleuca Lane
on the east side of Davis Road on four (4) parcels. This project will provide
permanent housing for qualifying homeowners with an
income no greater than 120% (for a family of four (4) the amount is $140,280)
of the Area
Median Income
(AMI). This Amendment extended the deadline for Davis Commons to draw 100% of
the loan amount from June 30, 2024, to March 31, 2026. It also extended the
deadlines for completing construction, obtaining TCO, and finalizing the sale
of the County-assisted units from June 30, 2024, to May 30, 2027. Additionally,
the Amendment revised the reporting requirements, allowing the borrower to
submit Project reports upon request rather than monthly. The extension was
necessary as a result of delays caused by outstanding cost increase
issues. The Amendment was
executed on June 4, 2025, on behalf of the BCC by the Director of the
Department of Housing and Economic Development (DHED) in accordance with Agenda
Item 6D-1 as approved by the BCC on
September 13, 2022, that delegated authority to the County Administrator or
designee to execute agreements, amendments, and all other related documents
necessary for Project implementation. County PPM CW-O-051 provides that
all contracts, agreements, and grants signed with delegated authority must be
submitted by the initiating department as a receive
and file agenda item. These are State SHIP funds that do not
require a local match. District 3 (HJF)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
I. HOUSING
AND ECONOMIC DEVELOPMENT (cont’d.)
5.
Staff recommends
motion to receive and file: a Loan Agreement (Agreement) with Vita Nova, Inc.
for HOME American Rescue Plan (HOME-ARP) Funds in the amount of
$1,846,836. Summary:
This Agreement with Vita Nova, Inc.
provides a total amount of $1,846,836 in HOME-ARP funds toward the construction
of Omega Apartments (Project), a 12-unit multifamily rental development located
at 1330 Alpha Street in West Palm Beach for young adults ages 18-24 who are
aging out of the foster care system and are at risk of homelessness. On March
12, 2024, the Board of County Commissioners (BCC) approved $1,550,000 in
HOME-ARP funding for the Project, and on November 19, 2024, the BCC approved an
additional $296,836 in HOME-ARP funds towards the Project. All 12 of the County
assisted units will be provided to qualified
individuals with incomes no greater than 50% (for a family of four (4) the
amount is $58,450) of the Area Median Income (AMI) for an affordability period
of 50 years. The total development cost is $3,100,000. The
Agreement has been executed on behalf of the BCC by the Director of the Department of Housing and Economic Development
(DHED) in accordance with Agenda Items 5A-2 and 5E-2, as approved by the BCC on March 12, 2024 and
November 19, 2024, that delegated authority to the County Administrator or
designee to execute agreements, amendments thereto, and all other related
documents necessary for Project implementation. In accordance with County PPM CW-O-051, all delegated contracts,
agreements, and grants must be submitted by the initiating department as a receive and file agenda item. These are Federal HOME-ARP funds
that do not require a local match. District
2 (HJF)
AUGUST 19, 2025
3. CONSENT AGENDA APPROVAL
I. HOUSING
AND ECONOMIC DEVELOPMENT (cont’d.)
6. Staff recommends
motion to receive and file: a Loan Agreement (Agreement) with Roseland Gardens,
LLLP for ARPA Response Replacement Fund in the
amount of $3,000,000. Summary: This
Agreement with Roseland Gardens, LLLP provided $3,000,000 in ARPA Response Replacement Funds toward the construction of
Roseland Gardens (Project), a 148-unit multifamily rental development located
at 3801 Georgia Avenue in West Palm Beach. This Project will provide a total of
148 County assisted units, of which 15 will be provided to individuals with
incomes no greater than 30% (for a family of four (4) the amount is $35,070) of
the Area Median Income (AMI) and 133 units will be provided to individuals with
incomes no greater than 60% (for a family of four (4) the amount is $70,140) of
the AMI for 50 years from the date of first occupancy. The total development cost is
$52,223,889. To facilitate timely
Project initiation and control cost escalation, the Department of Housing and
Economic Development (DHED) has ensured that the developer has provided a copy
of their construction contract and that all other funding sources close no
later than the County loan closed. The established conditions precedent to any
disbursement of County loan funds are in process. These preconditions include
obtaining site plan and development approval, construction plans, and a primary
building permit. The documents have been executed on behalf of the Board of County Commissioners
(BCC) by the Director of DHED in
accordance with Agenda Item 5B-1, as
approved by the BCC on June 13, 2023, that delegated authority to the County
Administrator or designee to execute agreements, amendments thereto, and all
other related documents necessary for project implementation. Agenda Item 5B-1 dated June 13, 2023, awarded ARPA Response Replacement Funds to
the successful respondents to Request for Proposal (RFP) HED.2023.2. In accordance with County PPM CW-O-051, all
delegated contracts, agreements and grants must be submitted by the initiating
department as a receive and file agenda item. These are County ARPA Response
Replacement Funds that do not require a local match. District 2 (HJF)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
I. HOUSING
AND ECONOMIC DEVELOPMENT (cont’d.)
7. Staff recommends
motion to receive and file: Amendment 001 (Amendment) to the Community
Development Block Grant (CDBG) Code Enforcement Agreement (Agreement)
(R2025-0087) with the Town of Mangonia Park (Town)
for the Code Enforcement Program (Program) to modify the scope of work to allow the Town to request total reimbursement of CDBG funds from Palm
Beach County (County), within the performance period. Summary:
The Agreement provided $21,618.61 in funding for Code
Enforcement activities located within the Program Target Area. The Amendment is necessary to grant the
Town’s request to revise the scope of work to include fees associated with
performing Code Hearings by Special Magistrates in reference to all Code Enforcement
activities under the Program. This
additional activity would assist in the Town’s Program expenses to request
reimbursement of 100% of the CDBG funded allocation. Amendment 001 will allow the Town to meet the
Agreement performance requirements and request the CDBG funds within the grant
expenditure timeline. The Amendment has been executed on behalf of
the Board of County Commissioners (BCC) by the Director of the Department of
Housing and Economic Development (DHED), in accordance with R2023-1013; dated
July 11, 2023 and R2024-0828; dated July 2, 2024 that delegated authority to
the County Administrator or designee to execute forms, certifications, funding
agreements, amendments thereto, and all other documents necessary for
implementation of the Palm Beach County Action Plan for Fiscal Year (FY)
2023-2024, CDBG, HOME Investment Partnership and Emergency Solutions Grant
activities. County PPM CW-O-051 provides that all contracts, agreements
and grants signed with delegated authority must be submitted by the initiating
department as a receive and file agenda item. These
are Federal CDBG funds which do not require a local match. District 7 (HJF)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
I. HOUSING
AND ECONOMIC DEVELOPMENT (cont’d.)
8. Staff recommends
motion to:
A) receive and file a revised Grant Agreement (Revised
Agreement) with the U.S.
Department of Housing and Urban
Development (HUD) in the amount of $8,781,169 for the Home Investment
Partnership Program American Rescue Plan (HOME-ARP); and
B) approve a Budget Amendment in the amount of
$13,157 in the HOME-ARP Fund to recognize the additional grant award amount
bringing the overall total to $8,781,169.
Summary: On April 30, 2025, HUD notified Palm Beach County (County) that its
HOME-ARP allocation would be increased by $13,157 for a new total of $8,781,169
due to a HUD administrative error. The grant agreement constitutes the contract between HUD and the County for the receipt of
Federal funds and is now being submitted to the Board of County Commissioners
(BCC) to receive and file. HUD allocated HOME-ARP funding in the amount of
$8,768,012 to the County to respond to the COVID-19 pandemic. The HOME-ARP Program
provides housing and related services for Qualifying Populations, including the
homeless, those at risk of homelessness and those experiencing housing
instability. The County’s HOME-ARP Allocation Plan was approved by the BCC on
February 7, 2023, through Agenda Item 6B-4 and allocated funds for new
construction of multifamily housing and acquisition and rehabilitation of
existing properties to increase the County’s housing inventory for Qualifying
Populations. To date, three (3) projects have been funded that will create 38
housing units for Qualifying Populations. The HOME-ARP application process
remains open to additional projects. The Revised Agreement was executed on
behalf of the BCC by the Director of the Department of Housing and Economic Development
(DHED) in accordance with Agenda Item 6B-4, approved by the BCC on February 7,
2023, that delegated authority to the County Administrator or designee. These are Federal HOME-ARP grant funds which
require no local match. Countywide
(HJF)
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC DEVELOPMENT
(cont’d.)
9. Staff recommends motion to adopt: A RESOLUTION OF THE
BOARD OF COUNTY COMMISSIONERS (BCC) OF PALM BEACH COUNTY, FLORIDA AUTHORIZING
THE ISSUANCE OF ONE (1) OR MORE SERIES OF REVENUE BOND ANTICIPATION NOTES
(GREEN CAY LIFE PLAN VILLAGE PROJECT), SERIES 2025, BY THE PALM BEACH COUNTY
HEALTH FACILITIES AUTHORITY (AUTHORITY) IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO
EXCEED $4,000,000 (NOTES) FOR THE PURPOSE OF FINANCING THE 2025 PROJECT AS
DESCRIBED THEREIN. Summary: Green Cay Life Plan Village, Inc., a Florida nonprofit corporation (Corporation) has
requested the Authority issue tax-exempt Notes in an amount not to exceed
$4,000,000, pursuant to a Tax Equity and Fiscal Responsibility Act public
hearing held by the Authority on May 28, 2025.
The Notes are to be issued by the Authority for the purpose of providing
funds to the Corporation to finance one (1) or more of the
following: (i) certain additional
pre-construction development costs related to acquiring, constructing and
equipping continuing care retirement facilities, including an expected 189
independent living units, 16 assisted living units, 16 memory care units,
common areas, parking and ancillary facilities and equipment located at 12747
Jog Rd., Boynton Beach, FL 33437; (ii) any necessary reserves, and (iii)
costs associated with the issuance of the Notes. All facilities to be financed by the Notes are owned and
operated by the Corporation. Approval by an elected body is required by Section
147(f) of the Internal Revenue Code (IRC) to maintain the tax-exempt status of
the Notes; however, adoption of this Resolution does not in any way obligate the Palm Beach County (County). The
County assumes no responsibility for monitoring compliance by the Corporation
of applicable federal income tax, securities laws or other regulatory
requirements. The Corporation understands and agrees that it is responsible for
monitoring its compliance with all applicable federal income tax, securities
laws and other regulatory requirements, retaining adequate records of such compliance,
and retaining qualified counsel to respond to or assist the Authority and the
County in responding to any audit, examination or inquiry of the Internal
Revenue Service (IRS), the Securities and Exchange Commission (SEC) or other
regulatory body. The Corporation assumes responsibility for monitoring
compliance with applicable provisions of federal tax laws and U.S. Treasury
Regulations relative to the Notes and shall retain adequate records of such
compliance until at least three (3) years after the Notes are retired. In the event of any audit, examination or
investigation by the IRS with respect to the tax-exempt status of the Notes or
any other related tax matters, the Corporation shall be responsible for retaining
qualified counsel to respond to such an audit. Neither the taxing power nor
the faith and credit of the County nor any County funds shall be pledged to pay
the principal, premium, if any, or interest on the Notes. District 5 (DB)
AUGUST 19, 2025
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC DEVELOPMENT
(cont’d.)
10. Staff
recommends motion to:
A) approve
receipt of a grant award of $1,000,000 in Emergency Solutions Grant Program
Rapid Unsheltered Survivor Housing (ESG-RUSH) funding from the United States
Department of Housing and Urban Development (HUD), to assist individuals and
families experiencing homelessness or at risk of homelessness residing in a
“declared disaster area” (Grant No. E-25-UW-12-0004);
B) approve a Budget Amendment in the amount of $1,000,000 in
the ESG Program Fund to recognize the grant award;
C) approve a Budget Amendment in the amount of $1,000,000 to
recognize the transfer from the ESG Program Fund to the Housing and Urban
Development Fund; and
D) delegate authority to the County
Administrator, or designee, to execute the Funding Approval/Agreement with HUD,
certifications, and all other documents necessary to secure the grant award and
implement the ESG-RUSH Program.
Summary: On
May 16, 2025, HUD notified Palm Beach County (County) of an award of ESG-RUSH
funding in the amount of $1,000,000 (E-25-UW-12-0004). The ESG-RUSH grant must
be used to assist individuals and families experiencing homelessness or at risk
of homelessness who have been residing in a “declared disaster area” and have
needs that are not otherwise served or fully met by existing federal disaster
relief programs. The Department of Housing and Economic Development (DHED) will
partner with the Community Services Department (CSD) to implement the ESG-RUSH
program. CSD will provide emergency rental assistance to households through
housing relocation and stabilization services, financial assistance for move-in
costs, emergency shelter and rapid rehousing or homelessness prevention
utilizing short to medium term rental assistance. In total, an estimated 151
households will be served. Delegation of signatory authority is necessary to
expedite the obligation of these federal funds, including authority for staff to
execute the Funding Approval/Agreement with HUD and related documents. These are Federal ESG-RUSH grant funds
which require no local match. Countywide (HJF)
AUGUST 19, 2025
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING & BUILDING
1. Staff recommends
motion to approve: appointment of one (1)
member to the Construction Board of Adjustments and Appeals (CBAA) for the term
August 19, 2025 through August 18, 2028:
Appointment Seat Requirement
Nominated by
Steve T. Young 8 Division
I Contractor AGC Florida East
Coast
Chapter
Summary:
The CBAA hears
appeals of decisions and interpretations of the
Building Official, and consider variances of the
technical codes. The CBAA was established by Palm Beach County Ordinance 89-31
and amended in 2002. The term of office for Board members is three (3) years,
with a limit of three (3) consecutive three (3)-year terms. The Board is
comprised of nine (9) regular members: one (1) architect, one (1) engineer, one
(1) HVAC contractor, one (1) plumbing contractor, two (2) Division 1
contractors, one (1) electrical contractor, one (1) roofing contractor, one (1)
member at-large from the public; and two (2) alternate members. The Board has
11 seats with 8 currently filled. Countywide (RM)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
J. PLANNING,
ZONING & BUILDING (cont’d.)
2. Staff recommends
motion to approve: re-appointment of two (2)
applicants to the Building Code Advisory Board (BCAB) for the term August 19,
2025 through August 18, 2028:
Re-appointment Seat Requirement
Nominated
by
Jacek Tomasik 4
Building Official Building
Officials
Association of Florida,
Palm Beach Chapter
Frank Coppola 10
General Contractor Gold
Coast Builders
Association
Summary: The BCAB was established by a Special Act of the
Florida Legislature in 1974, and amended in 2001. The BCAB is authorized to
advise local governments regarding adoption of administrative or technical
amendments to the Florida Building Code based on local conditions; advise local
governments how to improve and standardize construction code enforcement; and
advise local governments on evaluation of new and innovative materials,
products, systems, or methods of construction for compliance with the Florida
Building Code, and any amendments or revisions thereto.The
term of office for Board members is three (3) years, with no limit to the
number of terms a member may serve. The Board currently has 14 members: one (1)
architect, one (1) engineer, one (1) general contractor, one (1) plumbing
contractor, one (1) roofing contractor, one (1) aluminum contractor, one (1)
building contractor, one (1) HVAC contractor, five (5) building officials, and
one (1) electrical contractor. The Board is comprised of 16 seats with 14
currently filled. Countywide (RM)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
J. PLANNING,
ZONING & BUILDING (cont’d.)
3. Staff recommends motion to:
A) approve a Memorandum of Understanding (MOU)
with the Florida Department of Highway Safety and Motor Vehicles (FDHSMV); and
B) delegate authority to the County Administrator or designee signatory authority on additional forms, certification,
contracts/agreements and amendments thereto, and any other necessary documents
related to the MOU that do not substantially change the scope of work,
terms or conditions of the Agreement.
Summary: Planning, Zoning and Building Department (PZB) is updating the MOU
between the Palm Beach County Board of County Commissioners (BCC) and the
FDHSMV to be more specific as to the Divisions within PZB that will have access
to the Driver and Vehicle Information Database System (DAVID). The County first entered into an MOU for
access to DAVID in June of 2014, which was renewed in April of 2016 to provide
DAVID access to County Code Compliance Officers and Contractor Regulations
Field Investigators. DAVID is used to
address code compliance complaints and complaints against licensed and
unlicensed contractors in order to protect the health, safety, and welfare of
the citizens of PBC. The Risk Management Department and County Attorney’s
Office have reviewed the indemnification requirements for this MOU and advised
staff accordingly. Given that liability is limited to County’s non-compliance
or performance of this MOU and the statutory caps of Section 768.28, Florida
Statutes, staff recommends BCC approval.
Countywide (SF)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
K. WATER
UTILITIES
1. Staff recommends
motion to approve: Supplement No. 4 to Consultant Services
Authorization No. 3 (CSA 3) to the Water Treatment Plant No. 2 (WTP 2)
Treatment and Disposal Improvements (Contract) with Kimley-Horn and Associates,
Inc., (Consultant) for Design Package 1, 3, and 4 (DP134) Construction Phase
Services for a not to exceed amount of $592,274.30. Summary: On September 18, 2018, the
Board of County Commissioners (BCC) approved the Palm Beach County Water
Utilities Department (PBCWUD) Contract (R2018-1385) with Consultant. Supplement No. 4 provides
for additional construction phase services due to additional time needed
for DP134 to complete the project, which provides for the construction of a
ground storage tank, lime softening treatment unit, surficial aquifer supply well, chemical storage delivery systems, exterior
stairs/elevated walkways; electrical, instrumentation, piping, pumps and
general civil site improvements. This supplement extends construction phase
services to the projected final completion dated for
DP134 which is October 14, 2025. Services to be provided include additional construction site observation, additional request for information (RFI) coordination, and additional
coordination efforts due to project delays and chemical trench conflicts at WTP
2. This Contract was procured under the
requirements of the 2002 Small Business Enterprise (SBE) Ordinance (R2002-0064)
prior to the adoption of the new Equal Business Opportunity Ordinance on
October 16, 2018. The SBE participation
goal established under the 2002 Ordinance was 15% overall participation. Consultant committed to 54% SBE
participation. The SBE proposed
participation for this CSA No. 3, Supplement No. 4 is 2.58%. To date, the overall participation achieved
on this Contract is 49.67%. Consultant is headquartered in Raleigh,
North Carolina, but maintains an office in Palm Beach County from which the
majority of the work will be undertaken.
The Project is included in the PBCWUD FY 2025 budget. (PBCWUD Project
No. 18-066) District 3 (MWJ)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
K. WATER
UTILITIES (cont’d.)
2. Staff recommends
motion to:
A)
authorize the Palm Beach
County Water Utilities Department (PBCWUD) to pursue funding from the following
two (2) sources:
1. Florida Department of Environmental
Protection (FDEP) Resilient Florida Grant Program for a combined grant amount
estimated up to $60,000,000 for three Water Treatment Plant (WTP) Nos. 2, 8 and
11 (Projects);
2. Department of Management Services (DMS)
through Florida Digital Service (FDS) for the Local Government Cybersecurity
Grant Program assistance in the amount of $500,000; and
B)
delegate authority to the
County Administrator, or designee, to
sign all grant application forms and supporting documents and complete all
registration requirements, execute the
forthcoming grant agreement and all future time extensions, task assignments,
certifications, and other forms associated with the forthcoming grant agreement
and any necessary minor amendments that do not substantially change the scope
of work, terms, or conditions of the forthcoming grant agreement.
Summary:
FDEP has allotted funding for fiscal year
2025-26 for the Resilient Florida Grant Program to effectively address the
impacts of flooding and sea level rise that the state faces through projects
that analyze and plan for vulnerabilities and implementation projects for
adaptation and mitigation. Grant applications are due to FDEP on September 1,
2025. PBCWUD has a comprehensive plan for future upgrades to WTP Nos. 2, 8 and
11, which will contribute to regional resiliency efforts and increase reliability
for hurricanes. PBCWUD is seeking grant funding to defray costs as it continues
its efforts to improve infrastructure resiliency for water treatment facilities
throughout the County. These measures will minimize damage, facilitate faster
recovery for affected communities and reduce overall costs associated with
flooding. The FDS has funds available for fiscal year 2025-2026 to provide
cybersecurity technical assistance and capabilities to Florida’s local
governments and to improve their cybersecurity posture and resiliency. FDS will
expend funds for the provision of services, licenses, and/or commodities to
enhance cybersecurity framework, to identify and mitigate risks, and to protect
infrastructure from threats. Grant applicants are due to FDS on August 31,
2025. The FDEP grant requires a 50%
match, which will be funded from a one (1)-time expenditure from Water
Utilities user fees, connection fees and balance brought forward. Districts 2, 3 & 6 (MWJ)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
K. WATER
UTILITIES (cont’d.)
3. Staff recommends
motion to approve: Amendment No. 1
to the Western Region Wastewater
Treatment Facility (WRWWTF) Progressive Design-Build (Contract) with
Wharton-Smith, Inc. (Design-Build Entity) in the amount of $11,493,293 for a
Guaranteed Maximum Price (GMP) of $13,418,588.
Summary: On August 22, 2023, the Board of County
Commissioners (BCC) approved the Palm Beach Water Utilities Department (PBCWUD)
Contract (R2023-1115) with the Design-Build Entity. The project consists of the
design and construction of a new two-story operations building and
miscellaneous site and process improvements to the WRWWTF. Phase 1 of the
project included pre-construction services, consulting/professional
engineering, surveying, permitting, design, stakeholder outreach, grant
compliance, scheduling, cost estimating and preparation of the GMP to construct
the Project. Amendment No. 1 establishes a GMP for Phase 2 for construction
services necessary to construct the project and engineering services during
construction. On February 7, 2023, the BCC approved the
Standard Grant Agreement 22FRP71 (R2023-0169) for $7,707,222.30 in grant
funding with a local match from the Florida Department of Environmental
Protection Resilient Florida Grant Program (Resilient Grant). Pursuant to Section 2-80.22 of the Equal
Business Opportunity (EBO) Ordinance and the County PPM CW-O-043, this project
is exempt from the EBO requirements. The
$7,707,222.30 grant requires a $238,367.70 local match which will be
funded from a one-time expenditure from Water Utilities user fees, connection
fees and balance brought forward. The remaining project cost is included in
the PBCWUD FY25 budget. Design-Build Entity is a Palm Beach County based
company. (PBCWUD Project No. 22-012R) District 6 (MWJ)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
K. WATER
UTILITIES (cont’d.)
4. Staff recommends
motion to approve: Encroachment Agreement (Agreement) with Florida Gas
Transmission Company, LLC (FGT). Summary: The Palm Beach County
Water Utilities Department (PBCWUD) plans to install an 18-inch water main and
an 18-inch force main, both within 30-inch high-density polyethylene pipe
(HDPE) casings via directional drill, crossing the Florida’s Turnpike (Turnpike),
north of Clint Moore Road. This utility installation will cross an existing
60-ft wide FGT easement on the east side of the Turnpike. The existing easement
is granted to FGT by the Florida Department of Transportation for their use
only, Book 27363, Page 1648, as amended in Book 27368,
Page 1832, Official Records, Palm Beach County, Florida. Prior to the
installation of the water main and force main, FGT has requested that PBCWUD
enter into an Agreement to allow the installation of the water main and force
main within their Easement area and crossing their existing utilities. The
Agreement contains non-standard indemnification language requiring the County
to indemnify FGT in relation to the County’s encroachment in FGT’s Easement
area. The Risk Management Department and County Attorney’s Office have reviewed
the indemnification requirements and advised staff accordingly. Given that
liability is limited to the extent permitted by Section 768.28, Florida
Statutes, and the County is not indemnifying FGT for their own negligent or
willful acts, staff recommends BCC approval. (PBCWUD
Project No. 22-008) District 5 (MWJ)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
K. WATER
UTILITIES (cont’d.)
5. Staff recommends
motion to approve:
A) Work Order (WO) No. 9 to the Contract for
Engineering and Construction Services for Optimization and Improvements
Design-Build (Contract) with Globaltech, Inc., (Globaltech) for the Water Treatment Plant (WTP) 11 Membrane
Train Improvements (Project) for a Guaranteed Maximum Price in the amount of
$9,412,144; and
B) a $5,000,000 Budget Transfer in the Water Utility Department’s Capital Improvement Fund
to fully fund the Project.
Summary: On January 24, 2023, the Board of County Commissioners (BCC) approved the
Palm Beach County Water Utilities Department (PBCWUD) Contract (R2023-0086)
with Globaltech, which had a start date of December
20, 2022. WO No. 9 provides for the design and construction of proposed
membrane improvements at WTP 11. The Project includes a new 5th
reverse osmosis (RO) train, variable frequency drive (VFD), remote input/output
(RIO), cartridge filter and associated piping, relocation of the existing RIO
panel inside the electrical room for the new VFD, conversion of the storage
room into an open space, relocation of the electrical and chlorine systems, a
new access control system, and furnishing a new breaker bucket for the motor
control center to power the new RO train.
This Contract was presented to the Goal Setting Committee (Committee) on
October 6, 2021, and the Committee established an Affirmative Procurement
Initiative (API) of a mandatory 20% Small Business Enterprise (SBE)
subcontracting goal. Globaltech committed to 24% SBE
participation. The proposed SBE
participation for this WO No. 9 is 24%.
To date, the overall participation achieved on this Contract is 17.35%. Globaltech is a Palm Beach County based company. The Project is included in the PBCWUD FY 2025
budget. (PBCWUD Project No. 25-035) District 6 (MWJ)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
K. WATER
UTILITIES (cont’d.)
6. Staff recommends
motion to approve: Partial Release of Utility Easement for that
easement recorded in the Official Records of Palm Beach County, ORB 34441 Page 1. Summary:
Palm Beach County Water Utilities Department (PBCWUD) is seeking the
release of the County’s interest in the utility easement recorded in the
Official Records of Palm Beach County as noted above and located at 6615
Waterfront Xing, Greenacres, Florida 33467. The Property Owner requested
release of the portions of the identified easement that are no longer
associated with any public potable water, reclaimed water and wastewater
facilities. As a result of site development for Blue Lake Owner, LLC, these
portions of the existing identified utility easement are no longer required.
PBCWUD has determined that these portions of the easement are no longer
required. PBCWUD has determined that the
release of the easement will not affect existing or new public potable water, reclaimed water and wastewater facilities and therefore
recommends approval of the release. (PBCWUD Project No. 19-588) District 3
(MWJ)
7. Staff recommends
motion to approve: Partial Release
of Utility Easement for that easement recorded in the Official Records of Palm
Beach County in Plat Book 101, Page 185.
Summary: Palm Beach
County Water Utilities Department (PBCWUD) is seeking the partial release of
the County’s interest in the utility easement recorded in the Official Records
of Palm Beach County as noted above and located at 2300 N. Jog Rd. Palm Beach
County (PBC) is the property owner and has requested release of the portions of
the identified easement that are no longer associated with any public potable
water, reclaimed water and wastewater facilities. As a result of site
development for the PBC Vista Center Building Expansion project, PBCWUD has
determined that these portions of the existing identified utility easement are
no longer required. PBCWUD has determined that the release of the easement will
not affect existing or new public potable water, reclaimed
water and wastewater facilities and therefore recommends approval of the release.
(PBCWUD Project No. 25-526) District 2 (MWJ)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to:
A)
approve an Ingress and Egress Easement Agreement
(Agreement) with Pulte Home Company, LLC (Pulte) to allow Palm Beach County (County) to continue
access to the Juno Dunes Natural Area (Natural Area), located in the Town of
Juno Beach (Town), for land management and maintenance responsibilities; and
B) delegate authority to the County
Administrator, or designee, to sign all future time extensions, task
assignments, certifications, and other forms associated with the Agreement, and
any necessary minor amendments that do not substantially change the terms and
conditions of the Agreement.
Summary:
The Agreement will provide the County (lease holder and land manager), or its
successor with perpetual access to the portion of the Natural Area that lies
south of Donald Ross Road, for the purpose of management and maintenance of the
Natural Area. The County will have the
right to access and utilize the Easement area for standard and routine
activities on weekdays during daylight hours and any time in the event of an
emergency, as well as accessing the Easement area for other purposes subject to
prior notice to Pulte. The Town previously allowed the County to access that
portion of the Natural Area via the Town’s 50-foot wide
platted right-of-way for Cocoanut Avenue. The right-of-way was recently
abandoned and will be replatted to allow the land to
be incorporated into Pulte’s Dunes at Juno Beach site plan. District 1 (SS)
2. Staff recommends
motion to approve: the
Detailed Work Plan Budget – Arthropod Control (Budget) and Integrated Mosquito
Management Plan (Work Plan) for the State Financial Assistance Recipient
Agreement (Agreement) or State Mosquito Control Memorandum of Understanding
(MOU) with the Florida Department of Agriculture and Consumer Services (FDACS)
for fiscal year beginning October 1, 2025 and ending September 30, 2026. Summary: The Budget and Work
Plan are due to FDACS as part of the re-application process for state aid for
FY2026. The County anticipates receiving a new Agreement or MOU for FY2026 from
FDACS in the coming months to support mosquito control activities as approved
by FDACS. An Agreement would be required if FDACS awards grant assistance to the
County, but the County anticipates there will be no grant assistance awarded
for FY2026. However, even if there is no Agreement for a grant award, an MOU
would still be required by Florida Administrative Code (F.A.C) Rule 5E-13.022
for counties that are not eligible to receive state aid for control of arthropods, but want to remain in the state approved
program. Under the MOU, the Mosquito Control Division would be responsible for
the completion of monthly deliverables as stated in the MOU. Countywide (SS)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (cont’d.)
3. Staff recommends
motion to receive and file: Amendment
Number Two (Amendment) to the State of Florida Department of Transportation
(FDOT) Joint Participation Agreement (JPA) (Contract No. AS-881) for the State
Road 7 (SR 7) Construction and Reconstruction Project from Okeechobee Blvd. to
Northlake Blvd. (Project), to extend the JPA to December 31, 2029, unless
the Project is completed at an earlier time as evidenced by the written
acceptance of FDOT. Summary: The Board of
County Commissioners (BCC) approved the JPA on December 19, 2017 (R2017-1952);
it was executed by FDOT on January 22, 2018. The JPA identifies Palm Beach
County (County) and FDOT responsibilities related to the acquisition,
preservation and maintenance of high quality
wetlands and uplands within the unused portion of the SR 7 right of way to help
satisfy Everglade snail kite mitigation requirements for the joint Project.
Execution of JPA time extensions and minor amendments by the County
Administrator were authorized in the Motion and Title of December 19, 2017, BCC
Agenda Item 5C-1. The JPA was clarified by FDOT on September 21, 2020, and
approved by the County Administrator on September 25, 2020. In May 2021, Amendment Number One
(R2021-1147) was executed by the County Administrator to extend the term of the
JPA to the earlier of June 30, 2025 or completion of
the Project. However, successful completion of the required tasks has taken
longer than expected. This Amendment will allow the County and FDOT sufficient
time to complete the conservation easement task required by the JPA. All other
provisions of the JPA, as clarified, remain the same. In accordance with County
PPM CW-O-051, all delegated contracts, agreements, and grants must be submitted
by the initiating Department as a receive and file
agenda item. There is no cost to the County.
Districts 1, 2 and 6 (SS)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (cont’d.)
4. Staff recommends
motion to:
A) approve State of Florida Department of Environmental Protection (FDEP)
Standard Grant Agreement No. WRP20 (Agreement) for an amount not to exceed
$300,000 for the Habitat Restoration of Eastern
Loxahatchee Slough (Project) effective July 1, 2024
to June 30, 2027;
B) approve a Budget Amendment of $300,000 in the
Environmental Protection Capital Projects Fund to recognize the grant revenue
from FDEP; and
C) delegate
authority to the County Administrator, or designee to sign all
future time extensions, task assignments, certifications, and other forms
associated with the Agreement, and any necessary minor amendments that do not
substantially change the scope of work, terms, or conditions of the Agreement.
Summary: The Agreement requires 50% minimum match
and reimburses the County up to $300,000 for habitat restoration involving
mechanical fuel reduction and treatment of exotic vegetation within 2,616-acre
Project area. The County will utilize specialized equipment to reduce overgrown
vegetation to mitigate the risk of wildfire and treat exotic vegetation. The
County will provide up to $460,000 for the Project, using available funds in
the Environmental Protection Capital Projects Fund, for a total Project cost of
$760,000. The Agreement contains
indemnification/liability provisions that differ from that adopted for use by
the County under PPM CW-F-049. FDEP does not expressly indemnify the
County for actions, claims, or damages arising out of FDEP’s negligence. The
Risk Management Department and the County Attorney’s Office have reviewed the
language and advised staff accordingly. Given that liability is limited
to the statutory caps of Section 768.28, Florida Statutes, and taking into
consideration that FDEP is providing grant funding to the County under this
Agreement, staff recommends Board of County Commissioners (BCC) approval. The
County’s match for this Project is $460,000.
District 1 (SS)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
M. PARKS
& RECREATION
1. Staff recommends
motion to receive and file: an executed Promoter Amphitheater Rental
Agreement (Agreement) with The Extatic Foundation
Inc., for the Art of Music Festival at Sunset Cove Amphitheater, for the period
of May 9, 2025 through May 12, 2025. This event generated $15,898 in revenue,
with $5,429 in direct expenses; thus providing a net
fiscal impact of $10,469. Summary: This Agreement has been fully executed on
behalf of the Board of County Commissioners (BCC) by the Director of Parks and
Recreation Department (Parks) in accordance with Resolution 2023-0423. Parks is
now submitting this Agreement in accordance with PPM CW-O-051, which requires
all delegated agreements to be submitted by the initiating department to the
BCC as a receive and file agenda item. District 5 (AH)
2. Staff recommends
motion to receive and file: an executed Standard Sound and Light
Production Service Contractor Agreement (Agreement) with Sanderford Sound,
Inc., in an amount not to exceed $1,940 for the Art of Music Festival at Sunset
Cove Amphitheater for a period of May 9, 2025 through May 11, 2025. Summary: This Agreement has been fully executed on
behalf of the Board of County Commissioners (BCC) by the Director of Parks and
Recreation Department (Parks) in accordance with Resolution 2009-0592, amended
by R2010‑0645, R2014‑0167, R2017-1368 and R2018-0179. Parks is now submitting this Agreement in
accordance with PPM CW-O-051, which requires all delegated Agreements to be
submitted by the initiating department to the BCC as a receive
and file agenda item. District 5
(AH)
3. Staff recommends
motion to receive and file: an executed Entertainment Contractor Agreement
(Agreement) with Condor Software Inc., in an amount not to exceed $600 for the
Legends on the Lawn: Dark Side of the Sol concert at Canyon Amphitheater on May
17, 2025. Summary: The
Parks and Recreation Department (Parks) produces cultural activities to promote
the quality of life in the communities it serves. A sponsorship received for
the Legends on the Lawn event from Nostalgic America offset the expenses of this
concert at Canyon Amphitheater. This Agreement has been fully executed on
behalf of the Board of County Commissioners (BCC) by the Director of Parks in
accordance with Resolution 2008-1109, amended by R2010‑0644, R2014-0168
and R2017-1367. Parks is now submitting this Agreement in accordance with
PPM CW‑O‑051, which requires all delegated agreements to be
submitted by the initiating department to the BCC as a receive
and file agenda item. District 5 (AH)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
M. PARKS
& RECREATION (cont’d.)
4. Staff recommends
motion to receive and file: an executed Special Events Rental
Agreement (Agreement) with Sunset at the Palms LLC, for the Sunset at
the Palms event at John Prince Park, for the period June 20, 2025 through June
23, 2025. This event generated $4,604 in revenue, with $904 in direct expenses; thus providing a net
fiscal impact of $3,700. Summary: This Agreement has been fully executed on
behalf of the Board of County Commissioners (BCC) by the Director of Parks and
Recreation Department (Parks) in accordance with Resolution R2021-1552. Parks is now submitting this Agreement in
accordance with PPM CW-O-051, which requires all delegated agreements to be
submitted by the initiating department to the BCC as a receive
and file agenda item. District 3 (AH)
5. Staff recommends
motion to approve: Amendment No. 1 to Agreement No. LPA0356 (Agreement)
with the Florida Department of Environmental Protection (FDEP), for the culvert
replacement project (Project) in Loxahatchee River Battlefield Park,
extending the expiration date from December 30, 2025 to June 30, 2027 and
Project completion date from September 30, 2025 to December 31, 2026. Summary:
This Amendment extends the Agreement (R2023-0193) allowing the Parks and
Recreation Department (Parks) additional time needed to complete the Project.
Palm Beach County (County) applied for and was awarded a $125,000 Loxahatchee
River Preservation Initiative (LRPI) grant Catalog of Federal Domestic
Assistance Number 37.039 to repair four (4) failing culverts at Loxahatchee
River Battlefield Park. The Project includes replacing four (4) existing five
(5) foot culverts, which are failing and installing two (2) new culverts that
will be large enough to allow canoe and kayak passage, thereby opening up
additional areas within the park for passive recreation. This Amendment does
not affect the overall grant award of $125,000. A County match is not
required. District 1 (AH)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
N. LIBRARY
1. Staff recommends
motion to:
A) receive and file notification of final grant award in the
amount of $755,484 for grant 25ST-54 for period
October 1, 2022 to June 30, 2025; and
B) approve an upward Budget Amendment of $841 in the County
Library Fund to reconcile the State Aid to Libraries Grant Budget to the actual
award amount.
Summary:
The
State Aid to Libraries Grant Agreement 25-ST54, CSFA 45.030, was approved by
the Board of County Commissioners on October 22, 2024
and executed on May 6, 2025 (R2024-1432).
Notification by the State of the Grant Award in the amount of $755,484
was issued to the County Library on May 6, 2025 to
begin on that date and end when funds are fully expended, which is anticipated
to be on or before June 30, 2025. The
State provides an annual operating grant to eligible libraries based upon their
annual operating expenditures from local funds. The
upward budget amendment is necessary to reconcile the State Aid to
Libraries Grant Budget to the actual award amount. There are no matching
funds for this grant. Estimated State Aid revenue was included in the
County Library’s FY 2025 budget. Countywide
(AH)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
N. LIBRARY (cont’d.)
2. Staff recommends
motion to approve: The
County Library’s FY2024 - FY2028 Strategic Plan and FY2026 Action Plan. Summary:
This Plan represents the Library’s mission
statement, goals and objectives, and strategic plan for FY2024 through FY2028.
This process of strategic planning is done in conjunction with the State’s
requirements for libraries receiving State Aid grant funds and with the
County’s budget process. The Library Advisory Board endorsed this Plan with
Resolution 25-01, dated July 14, 2025. The Plan for FY2024 - FY2028 underwent a complete revision two years ago to reflect changes in the
community including the public’s increasing demand for
electronic resources, access to evolving technology, and population
growth. While continuing to meet the
needs of those who seek traditional services and resource formats, the Library also recognizes the demand for new technology. The Library will take an active role in serving as a bridge to
connect Library members with the community services they require.
Highlights of the Plan for FY2026 include:
·
Engaging
our communities and partners by promoting and enhancing the role of the Library and offering services beyond the Library’s
walls;
·
Providing
free access to resources and services that reflect and engage Palm Beach
County’s diverse communities and people;
·
Offering
a wide range of activities designed to enrich, stimulate and engage members
from early literacy through adulthood;
·
Providing
a welcoming environment, both physically and virtually, to spark creativity,
stimulate thoughtful conversation and encourage collaboration;
·
Serving
as a bridge for community members to access social services.
Countywide (AH)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
N. LIBRARY (cont’d.)
3. Staff recommends
motion to approve: Reappointment of the following At-large member
of the Library Advisory Board (LAB) to a term of three (3) years, effective
October 1, 2025 to September 30, 2028.
Nominee Seat
No. Requirement Nominated by
Linda Knox 15 Resident of PBC Mayor
Marino
Library
District Commissioner Weiss
Commissioner
Woodward
Summary: Chapter 2000-405, Laws of Florida establishes a
requirement for a Library Advisory Board consisting of 15 members; one (1) at
large and 14 district appointees. Ms.
Knox is eligible to serve and has expressed a desire to be reappointed. Ms. Knox is a graduate of Palm Beach Atlantic
University; served in the United States Army and is retired from a career with
the United States Postal Service. She is
active in her community including mentorship to young
people. A memo was distributed to the
Board of County Commissioners (BCC) on May 5, 2025
requesting reappointment for Ms. Knox.
No additional At-Large nominations were submitted. Countywide (AH)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
Q. CRIMINAL
JUSTICE COMMISSION
1. Staff recommends
motion to:
A)
ratify the Mayor’s
signature on the following documents: Certificate of Participation on behalf of
Palm Beach County in the Florida Department of Law Enforcement’s (FDLE) Edward
Byrne Memorial Grant (JAG) for the Federal Fiscal Year 2024 (County Fiscal Year
2025) beginning October 1, 2024 through September 30, 2026 to include Palm
Beach County Reentry Program (City of Riviera Beach) in the amount of $240,228
and purchase of equipment for Law Enforcement agencies throughout Palm Beach
County in the amount of $52,805; and Letter dated June 11, 2025, expressing
intent for Palm Beach County Unincorporated areas to participate in JAG Grant;
and
B)
delegate authority to the County Administrator or designee to execute the application, grant
award, agreement, amendments, documents, and electronic grant reporting forms
to the FDLE JAG Grant, on behalf of the Board of County Commissioners (BCC),
after approval of legal sufficiency by the County Attorney’s Office, and within
budget allocations that do not substantially change the scope of work, terms or
conditions of the grant.
Summary:
The Mayor’s Office received notification on May 19, 2025, regarding
anticipated funding in the amount of $293,033
for Federal Fiscal Year 2024 (County Fiscal Year 2025). As the coordinating
unit of government, FDLE requires the
County to acknowledge acceptance of the award by signing the attached Certificate of Participation by June 20, 2025. Additionally, FDLE
requires that 51% of the local units of
government, representing at least 51% of the county’s population, agree on the allocation of these funds.
A letter from the Mayor representing Palm Beach
County’s unincorporated areas was requested and required to be submitted to
FDLE by June 30, 2025. No
County match is required. Countywide (JBR)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
S. FIRE
RESCUE
1. Staff recommends
motion to approve: a Seventh Amendment to Interlocal Agreement
(R2008-1567) for Fire Vehicle Maintenance with the City of West Palm Beach
(City) to extend the term of the Agreement from September 9, 2025, through
September 8, 2026. SUMMARY: The Agreement provides the terms and
conditions under which Palm Beach County Fire Rescue Support Services personnel
provides maintenance and emergency repair to Aerials/Platforms and Ladders,
only, of the City’s Fire-Rescue fleet. This Agreement, as amended, is cost
neutral with no supplemental funding from the Fire Rescue MSTU as the City is billed for all time, materials, and services
performed to maintain and repair the City’s fire vehicles. During this
extension period, the County shall provide maintenance and repair services for
the following emergency response apparatus: Aerials/Platforms and Ladders. Countywide (SB)
2. Staff recommends
motion to receive and file: State Financial Assistance Drone Replacement
Program Compliant Drone Reimbursement requests for the Florida Department of
Law Enforcement, Drone Replacement Program requesting $248,824, for the
purchase of ten (10) Skydio X10 Drones and
operationally necessary accessories. Summary: The Board of
County Commissioners (BCC) delegated authority (R2024-0978) to the County
Administrator or designee to submit reimbursement requests for the Drone
Replacement program, and the County Administrator has designated the Fire
Rescue Administrator to execute such reimbursement requests. Pursuant to
countywide PPM CW-0-051 these reimbursement requests are being submitted as a receive and file agenda item. Countywide (AH)
3. Staff recommends
motion to delegate authority: to the County Administrator or designee to
execute documents related to probate or other administrative processes where
donations to Palm Beach County Fire Rescue are bequeathed through an Estate,
Will or Trust. Summary: From time to
time, Palm Beach County Fire Rescue (PBCFR) receives unsolicited donations
through those who name PBCFR as a beneficiary in their Estate, Will or Trust.
Through probate or other administrative processes, the County, through its Fire
Rescue Department, may be requested to sign documents as part of the process to
receive the bequest. Such documents may include, for example, Consent to
Appointment of a Personal Representative or Trustee and Waiver of Bond, Waiver
of Service of Notice of Administration, Acknowledgement of Receipt of the
Bequest, and other documents relating to the probate
or other administrative processes. Countywide (SB)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
S. FIRE
RESCUE (cont’d.)
4. Staff recommends
motion to receive and file: a copy of the Business Associate
Agreement (BAA) with Intergraph Corporation, through its Hexagon Safety,
Infrastructure and Geospatial division (Hexagon). Summary: Hexagon provides computer aided dispatch
software services to Fire Rescue. A fully executed Health Insurance Portability
and Accountability Act (HIPAA) BAA with Hexagon is being submitted to the BCC
to receive and file. This BAA relates to the services provided by Hexagon under
term contract No. SS250653/ZG, which was renewed through April 30, 2025, under
term contract No. SS250653C, EPO 440 060425-476, and future agreements. Countywide (SB)
5. Staff recommends
motion to authorize: the Mayor to
execute Certificate to Non-Ad Valorem Assessment Roll (DR-408A) forms
certifying the non-ad valorem assessment roll for the Municipal Service Benefit
Unit (MSBU) for Fire Hydrant Maintenance and Rental‑Riviera Beach and the
non-ad valorem assessment roll for the MSBU for Fire Hydrant Maintenance and
Rental-Boca Raton. Summary: MSBUs
for fire hydrant maintenance and rental for Riviera Beach and Boca Raton were
established in February of 1993, as set out in Chapter 26, Article III of the
Palm Beach County Code. The current rates as
established by resolutions are $52.86 per parcel for Riviera Beach (R2019-1223)
and $23 per parcel for Boca Raton (R2008-0239). Every year the assessment roll
must be certified by the Mayor of the Board of County Commissioners (BCC), and
the State Department of Revenue (DOR) form DR-408A must be signed by the Mayor
for each MSBU in order for the assessment to be included on the property’s
annual tax bill. These forms and the assessment rolls must be submitted to the
Tax Collector no later than September 15th, of each year. Districts 4, 5 & 7 (SB)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
S. FIRE
RESCUE (cont’d.)
6. Staff recommends motion to ratify:
A)
a
FY 2024 Staffing for Adequate Fire and Emergency Response Grant (SAFER)
application electronically submitted to the U.S. Department of Homeland
Security (DHS) Federal Emergency Management Agency (FEMA) on July 1, 2025,
requesting $3,770,684 with 25% Fire Rescue match in year one (1) of $509,552, a
25% match in year two (2) of $509,552 and a 65% match in year three (3) of
$1,324,835 for a total of $6,114,623 for a term of three (3) years from the
date of the award. The grant will provide funding to add 18 new positions to
staff a four (4) person engine at a new Fire Station
49; and
B)
the
designation of the County Administrator, or designee, to act as the County’s
representative for the purpose of electronically signing the FY 2024 SAFER
grant application, including Assurances and Certifications via the DHS FEMA
website.
SUMMARY: This grant application requests $3,770,684
from DHS FEMA for the funding to add 18 new positions to staff a four (4) person engine at new
Fire Station 49 located on the southwest corner of Lyons Road and Flavor Pict
Road. The total project cost identified in the grant application is $6,114,623 with a 25% Fire Rescue match in year one (1)
of $509,552, a 25% match in year two (2) of $509,552 and a 65% match in year
three (3) of $1,324,835. If awarded, the grant will provide funding to
staff a four (4) person engine at new Fire Station 49.These
18 positions would be eliminated at the end of the grant, and after a thorough
evaluation the positions may be submitted as a supplemental request through the
budget process prior to the expiration of the grant.
The Assurance and Certifications in the grant
application include the following: “By signing
this application, I certify that the organization will, to the extent
practicable, seek, recruit, and hire members of racial and ethnic minority
groups and women to increase their ranks within our organization.” This
certification appears to be inconsistent with Presidential Executive Order
14173 (EO 14173) requiring a grant recipient to certify it does not operate any
DEI programs. Based on EO 14173, Palm Beach County recently enacted an
Ordinance to suspend its DEI programs. Should the grant be awarded to the
County, the grant agreement would be brought back to the BCC for approval; and
staff anticipates the updated grant agreement would
reflect the most recent DHS Standard Terms and Conditions, from the DHS
website, which applies to awards on or after April 18, 2025.
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
S. FIRE
RESCUE (cont’d.)
6. SUMMARY
(continued): These updated Terms and Conditions require
grant recipients to certify they do not and will not operate DEI programs in
violation of Federal anti-discrimination laws; and require recipients comply
with Presidential Executive Orders related to grants. Due to the anticipated
updated Terms and Conditions should the County be awarded the grant, and the
impending grant submission deadline of July 3, 2025, County Administration
recommended submittal of the application in reliance on the “to the extent
practicable” provision of the certification that is in the application. The required match for this grant is
estimated to be $2,343,939 over three (3) years, funded from
the Fire Rescue MSTU contingency reserves. Countywide (SB)
7. Staff recommends
motion to approve: agreements with
two Medicaid Managed Care Organizations (MCO) listed below for supplemental
payments to Palm Beach County Fire Rescue (PBCFR) for patients transported to a
hospital, for a term retroactive from February 1, 2025, until the MCO exits the
state Medicaid program or until termination of CFR 42 section 438.6 directed
payments:
1.
South Florida Community Care Network, LLC dba
Community Care Plan
2.
Simply Healthcare Plans, Inc.
Summary: In the fall of 2019,
the Agency for Health Care Administration (AHCA) established the Florida
Medicaid Managed Care Supplemental Payment Program (MCO program), which allows
qualifying government-owned ambulance providers to receive supplemental
payments for emergency transports of Medicaid managed care patients. Pursuant
to the MCO agreements required by the program, the Medicaid MCOs will make
payments to PBCFR for their covered patients who are transported to a hospital.
In order to guarantee Federal share funding, Intergovernmental Transfers (IGT)
from Public Emergency Medical Transportation (PEMT) providers are required to
cover the State’s share of the MCO program. The PBCFR’s IGT for State Fiscal
Year (SFY) 2024-2025 is $2,695,710, and PBCFR is expected to receive $6,293,976
in supplemental payments, for an estimated net revenue of $3,598,266. Each
year, the County must execute a Letter of Agreement (LOA) with AHCA relating to
the IGT for each SFY. The Board of
County Commissioners (BCC) delegated authority (R2019-1462) to the County
Administrator or designee to execute such LOAs. The LOA for SFY 2024-2025 was
received and filed with the BCC on February 11, 2025, (R2025-0210). Countywide (SB)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
S. FIRE
RESCUE (cont’d.)
8. Staff recommends
motion to approve: a Memorandum of Agreement (MOA) for Participating
Agencies Urban Search and Rescue Florida Task Force 1 (FL-TF1) with Miami-Dade
County (Miami-Dade) for the participation of Palm Beach County (County) in the
FL-TF1 of the National Urban Search and Rescue (USAR) Response System,
commencing upon execution by the parties through August 31, 2030. Summary: FL-TF1 is funded by
the Federal Emergency Management Agency (FEMA). Miami-Dade is the Sponsoring
Agency with FEMA for FL-TF1, and the County was a participating agency between
2009 and 2013. On June 11, 2024, the County approved a new MOA for
Participating Agencies USAR FL-TF1 (R2024-0708) with Miami-Dade for a period of
approximately one (1) year. The proposed MOA renews the County’s participation
for an additional five years and expires on August 31, 2030. The MOA provides
for a renewal option for five (5) years and can be terminated by either party
upon a thirty (30) days written notice. Countywide (SB)
T. FLORIDA DEPARTMENT OF HEALTH
1. Staff recommends
motion to receive and file: The Quarterly Report for the second quarter
of Fiscal Year 2024-2025 reflecting revenue and expenditure adjustments, the
Contract Management Variance Report (DE385L 1), and the Analysis of Fund
Equities Report (DE580L 1) for operation of the Palm Beach County Health
Department (CHD) as required by the Core Contract between the State of Florida,
Department of Health (DOH) and the Palm Beach County Board of County
Commissioners (BCC) (R2024-1628) (Core Contract). Summary: The BCC
approved the Core Contract with DOH on November 19, 2024
for Environmental Health and Engineering programs provided by CHD. In compliance with the Core Contract, and per
section 154.02(5), Florida Statutes, quarterly reports are required to be submitted to the BCC as a receive and file agenda item. Countywide (HH)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
U. INFORMATION
SYSTEMS SERVICES
1. Staff recommends
motion to receive and file:
A)
an
In-Building Augmentation Agreement (Agreement) with Cellco
Partnership (Verizon Wireless) for installation, maintenance and operations of
wireless communications facilities at 301 N Olive Ave, West Palm Beach, FL
33401 (Governmental Center); and
B) an Agreement with Verizon Wireless for
installation, maintenance and operations of wireless communications facilities
at 2300 N Jog Rd, West Palm Beach, FL 33411 (Vista Center).
Summary: In order to improve cellular coverage within
County Facilities the carriers must provide permission and equipment to connect
to the distributed antenna system built by ISS.
Approval of the Verizon Wireless Agreements will allow installation of
Verizon Wireless owned equipment at the Governmental Center and the Vista
Center locations at no cost to the County for the purpose of enhancing the
radio frequency signal for users of Verizon Wireless Services. The term of the agreements extend for as long as
Verizon Wireless provides services to the premises. On January 7, 2025, through R2025-0050, the
Board of County Commissioners (BCC) approved a designee to execute future
Verizon Wireless site additions, as needed, at no cost to the County, provided
they do not substantially change the scope of work or terms or conditions of
the agreements. In accordance with
County PPM CW-O-051, all delegated contracts, agreements, and grants must be
submitted by the initiating Department as a receive
and file agenda item. The attached
Agreements have been fully executed on behalf of the BCC by the ISS Chief
Information Officer. Countywide
(DB)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
X. PUBLIC
SAFETY
1. Staff
recommends motion to approve: First Amendment to the Contract for Consulting/Professional Services in
the area of veterinary and medical services with Humane Society of Greater
Jupiter/Tequesta, Inc. dba Furry Friends Humane (FF) for spaying/neutering at
risk cats and adoptable dogs to increase the amount per cat to $100 and to
include at risk and adoptable dogs at a rate of $125 per dog in an amount not
to exceed $75,000 beginning August 22, 2025 through August 21, 2026 with an
automatic renewal for one (1) additional one (1)-year term. Summary: On August 23, 2023, the
County entered into a contract with FF for spay and neuter services for cats
(R2023-1137) as part of the C2Z program to reduce or eliminate euthanasia.
Under this Contract, FF provides spay and neuter services to at-risk cats in the
northern region of the County. Due to an increased need for services and rising
costs of medical supplies, this amendment will allow FF to be compensated at a
rate of $100 per cat and expand spay and neuter services to dogs at a rate of
$125 per dog. This represents a $25
increase per cat and the inclusion of dogs, compared to the previous contract.
Despite the rate increase and inclusion of dogs, the total annual contract
amount remains unchanged at $75,000.
The County also has active
sterilization contracts with Peggy Adams Animal Rescue League(PAARL),
Darbster Rescue, Tri-County Humane Society, and Barky
Pines for outsourcing sterilization services throughout Palm Beach County. All
sterilization contracts are being modified to reflect the new rate increase of
cats and dogs. On March 19, 2025,
the County published RFP 031825, which sought proposals from private
veterinarians willing to provide these services, but there were no responses to
provide cost effective solutions for the County. Countywide (SF)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
X. PUBLIC
SAFETY (cont’d.)
2. Staff recommends
motion to approve: Second amendment to the Contract for Consulting/Professional
Services in the area of veterinary and medical services with Barky Pines Animal
Rescue & Sanctuary, Inc. (BPAR) for spaying/neutering at risk cats and
adoptable dogs to increase the amount per cat to $100 and per dog to $125 in an
amount not to exceed $105,000 beginning August 22, 2025 through August 21, 2026
with an automatic renewal for one (1) additional one (1)-year term. Summary: On August 23, 2023
(R2023-1138), Palm Beach County’s Public Safety Department, Division of Animal
Care and Control entered into a contract with BPAR to serve as part of the C2Z
program to reduce or eliminate euthanasia.
Under this Contract, BPAR provides spay and neuter services to at-risk
cats and adoptable dogs in the western region of the County. The initial
Contract covered spay and neuter with cats at $75 and dogs at $100 each,
totaling no more than $75,000. In 2024, the contract amount was increased to
$105,000 to compensate BPAR for providing additional services during a Parvo
outbreak as ACC prioritized the prevention of the spread of disease at the
shelter. Due to an increased need for
services and rising costs of medical supplies, this amendment will allow BPAR
to be compensated at a rate of $100 per cat and $125 per dog. This represents a $25 increase per cat and
dog compared to the previous contract. Despite the rate increase, the
total annual contract amount remains unchanged from
$105,000. The County also has active sterilization
contracts with Peggy Adams Animal Rescue League (PAARL), Darbster
Rescue, Tri-County Humane Society, and Furry Friends Humane for outsourcing
sterilization services throughout Palm Beach County. All
sterilization contracts are being modified to reflect the new rate increase of
cats and dogs. On March 19, 2025, the County published RFP
031825, which sought proposals from private veterinarians willing to provide
these services, but there were no responses to provide cost effective solutions
for the County. Countywide
(SF)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
X. PUBLIC
SAFETY (cont’d.)
3. Staff recommends
motion to approve:
A)
Fourth
Amendment to the Contract for Professional Consultation and Emergency Services
in the areas of veterinary medicine with Veterinary Emergency Group, LLC (VEG)
for relief veterinary services at their facility increasing the contract by
$60,000 for an amount not to exceed $180,000 for the period retroactive to June
16, 2025 through November 14, 2025; and
B)
a
Budget Transfer of $40,000 in the General Fund to transfer funds from lapsed
salaries to professional services to cover the increase to the contract amount.
Summary: On November 15,
2022, the County entered into a Contract with VEG for overnight emergency
veterinary services (R2022-1383) which provided for an extension for up to two
(2) additional one (1) year terms. On
August 22, 2023, the parties entered into the First Amendment to the Contract
that changed the do not exceed amount to $120,000 (R2023-1135). On November 7, 2023
the parties entered into the Second Amendment to the Contract that extended the
Contract for an additional one-year term and did not change the scope of work
(R2023-1653). On November 19, 2024, the
parties entered into the Third Amendment to the Contract to extend the Contract
for a one (1)-year term (R2024-1588).
This Amendment increases the not to exceed amount of the Contract to
cover the increased use of VEG’s veterinary services due to staffing shortages
at the Division of Animal Care and Control (ACC) and an increase in animal
welfare/special investigations cases involving animals in need of emergency
after hours and overnight care. The
Contract with VEG enables the County to continue providing overnight and
after-hours emergency veterinary care to animals. Countywide (SF)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
X. PUBLIC
SAFETY (cont’d.)
4. Staff recommends
motion to receive and file: First Amendment to the Memorandum of
Understanding (MOU) with the Florida Department of Highway Safety and Motor
Vehicles (FLHSMV) (HSMV-0596-24) for the period April 26, 2024 through April
25, 2030 for access to Driver and Vehicle Information Database (DAVID) to
obtain driver history records to be used in the administration of the Vehicle
for Hire (VFH) and Towing and Immobilization Services ordinances. Summary:
The Department of Public Safety Division of Consumer Affairs (DCA)
uses the FLHSMV records to perform driving history checks, obtain vehicle
registration and ownership information, conduct driver license record reviews
used for licensing and enforcement functions of the VFH and Towing and
Immobilization Services ordinances. The record data exchange provides an
automated file from FLHSMV to the County on a regular basis. The file contains
information on each driver applicant including a license status of valid or
expired, suspensions, revocations, and a description of sanctions and traffic
violations. There is a $10 fee paid to the FLHSMV for each driver license
transcript requested and a $2 fee for a driver record search if no record is
found, which the applicant pays as a fee during the processing period. There
are no fees associated with searches in the DAVID system. The Amendment to the
MOU provides for a quarterly quality control review report within ten (10) days
after the end of each quarter and maintain copies of the filed reports for two
(2) years. On May 15, 2018, R2018-0794 authorized the County Administrator or
designee to sign future FLHSMV MOUs along with all attachments and required
applications, certifications, amendments, renewals or updated memorandums for
access as well as other forms necessary to maintain an active status with the
FLHSMV for driver history checks to verify compliance with the VFH and Towing
and Immobilization Services ordinances administered by the DCA. Countywide (RS)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
X. PUBLIC
SAFETY (cont’d.)
5. Staff recommends
motion to receive and file: an extension to Memorandum of Agreement (MOA)
with the City of Miami R2024-1230/R2025-0501 for the Urban Area Security
Initiative (UASI) GY 2023 agreement #R0924 extending the grant period through
December 31, 2025 in order to complete emergency management equipment purchases
and planning projects totaling $428,997.
Summary: The
City of Miami offered an extension on the original
MOA, which expired March 30, 2025. A first extension was approved by the Board of County
Commissioners (BCC) on April 8, 2025 extending the
period of performance to June 1, 2025. A
second extension was offered to extend the period of performance until December
31, 2025, allowing additional time to spend the funds efficiently. The original MOA (CFDA # 97.067) provides a
means of funding various domestic security activities within the County using
Federal UASI funds through the City of Miami as the UASI’s fiscal agent. The projects include an award for Community
Preparedness Videos; Deployable Generator, Field Carts; IT upgrades; and
Regional Citizens Corps/CERT training and planning. R2013-0622 gave the
authority to the County Administrator, or designee, to execute these
agreements. No County matching funds are
required. Countywide (DB)
6. Staff recommends
motion to adopt: Resolution of the Board of County Commissioners
(BCC) of Palm Beach County, Florida approving the 2025 Palm Beach County
Comprehensive Emergency Management Plan (CEMP).
Summary: As required by
Florida Statutes, Chapter 252, the Division of Emergency Management has revised
the County’s CEMP that was previously approved by the BCC on July 7, 2020
(R2020-0801). The CEMP outlines how the
various departments and agencies, both public and private, will discharge their
responsibilities for providing direction and control during any large-scale
disaster affecting Palm Beach County.
Revisions to the 2025 CEMP compared to the 2020 CEMP include updated
hazard information to be in line with the 2024 Local Mitigation Strategy,
addition of the Emergency Medical Services section, updated reporting structure
of colleges and universities, addition of an Air Operations Unit, addition of
substantial damage assessment, updates of the public assistance programs to
include category I and Z, updates to the FEMA individual assistance programs,
and an update to the recovery organizational structure. Countywide (DB)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
X. PUBLIC
SAFETY (cont’d.)
7. Staff recommends
motion to receive and file: First Amendment to the Contract for
Consulting/Professional Services with Battered Women’s Justice Project, Inc.
(BWJP) (R2022-1002) to revise the scope of work; to add Article 35, Human
Trafficking Affidavit; and require execution of the Human Trafficking
Affidavit. Summary: Palm
Beach County Public Safety Department’s Division of Victim Services (PBCVS) was
allocated $300,000 by the Criminal Justice Commission (CJC) from the Domestic
Violence Trust Fund to contract with the BWJP for a three (3)-year project. The
goal of the project is to continue to advance the consistency and quality of
responses by law enforcement and the criminal justice system to victims of
domestic violence. The PBCVS issued a contract with the BWJP for consulting/professional services through September 30, 2025.
Due to challenges reaching consensus among community partners and law
enforcement related to the finalization of the Language Access Plan, the
parties agreed to modify the Scope of Work and Schedule of Payments to allow
for additional planning and to ensure the funds are utilized within the
contract term. The BWJP has completed foundational work for the Coordinated
Community Response, including drafting the Language Access Plan (LAP),
developing a plan for culturally specific partnerships to enhance law
enforcement response, and planning countywide training. Thus far, $167,678 has
been expended from the $300,000 contract.
This Amendment will enable BWJP to conduct a two (2)-day training with
key stakeholders on identifying current strategic needs of the Coordinated
Community Response Team, reexamining language access efforts for the county,
removing existing barriers to provide language access to all victims who are in
need, build on efforts to reach out to underserved populations in the county,
and develop goals and activities. A
summary and analysis of the future state of the collaboration and work in Palm
Beach County for achieving the project goals will be documented in a final report
and presented to community stakeholders.
Additionally, the BWJP executed a Nongovernmental Human Trafficking
Affidavit pursuant to section 787.06, Florida Statutes. R2022-1002 authorized
the County Administrator or designee to execute contracts and contract
amendments with BWJP after approval of legal sufficiency by the County
Attorney’s Office and within the allocated budget amount. Countywide (RS)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
X. PUBLIC
SAFETY (cont’d.)
8. Staff recommends
motion to:
A) approve the Florida Department of Law Enforcement’s
(FDLE) Volunteer & Employee Criminal History System (VECHS) Application for
Qualified Entities authorizing the Department of Public Safety
Division of Justice Services (PSDJS) to process level II criminal history
background screenings for Youth Reentry applicants, employees, and volunteers;
and
B) delegate authority to the County
Administrator or designee to sign future VECHS applications, user agreements,
amendments and/or renewals for criminal history background screenings for PSDJS
Youth Reentry applicants, employees, and volunteers that do not substantially
change the scope of work, terms and conditions of the applications, user
agreements or amendments.
Summary: PSDJS works with Palm
Beach County youth returning from incarceration. Level II criminal history
background screenings are permitted by sections 943.0542 and 435.04, Florida
Statutes, for individuals providing care to children (unmarried and
unemancipated minors). The VECHS program is designed for organizations that
provide care or care placement services to vulnerable populations, including
children, the elderly, and the disabled.
The PSDJS Youth Reentry Program staff provide case management and
support services to youth and families, including, but not limited to, direct
contact with youth and any minor siblings; transportation of youth clients to
services; home, school, and community youth client visits;
and direct supervision and care of youth clients during service
delivery. Level II background checks are
a mandatory compliance requirement tied to certain funding sources. Countywide (RS)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
AA. PALM TRAN
1. Staff recommends
motion to approve: a Maintenance Memorandum of
Agreement (MMOA) for Bus Shelters and Associated Amenities between the Florida Department of Transportation
(FDOT) and Palm Beach County (County), by and
through its Board of County Commissioners (BCC), regarding maintenance and upkeep of the bus shelters constructed
under FDOT Project Number 438386-1-52-01. Summary: The FDOT State Road (SR)
5/US 1 from Palmetto Park Road to SR 850/Northlake Boulevard Public
Transportation Shelters Project 438386-1-52-01
(Project) will improve the experience of transit riders by constructing
bus shelters that will make taking transit safer, more convenient, and easier
to access. Bus shelters will be located at various locations along US 1(both
northbound and southbound) at the Northwood District, Gregory Road, Lantana
Road, Linton Boulevard, Spanish River Boulevard, and NE 20th Street. These
shelters will include elevated bus shelter platforms to improve safety and
access for riders with disabilities, lighting to improve safety and comfort for
riders, real-time bus arrival information for riders’ convenience, bike racks
for cyclists who wish to take transit, and covered seating to protect riders
from the elements. The financial obligation for this MMOA is covered by Palm
Tran’s Contract for Bus Stop Maintenance Services with Chandler & Cambelle
Investment Group, LLC, R2024-1285. Accordingly, this MMOA will be of no cost to the County. This MMOA requires broader indemnification by the County
than that approved by PPM CW-F-049. The MMOA requires the County
and its employees, representatives, agents, consultants, sub-consultants,
contractors, and/or sub-contractors to indemnify, defend, and hold
harmless FDOT and all of its officers, agents, and employees from any claim,
loss, damage, cost, charge, or expense arising out of the County’s intentional
and/or negligent acts or occurrences, omissions or commissions. The
indemnification obligation must also be passed on to consultants, sub
consultants, contractors and/or subcontractors. The Risk Management
Department and County Attorney’s Office have reviewed the indemnification
requirements of this grant and advised staff accordingly. Given that liability
is limited to the County’s intentional and/or negligent acts or omissions
related to this MMOA, and the statutory caps of Section 768.28, Florida
Statutes, staff recommends BCC approval. Countywide
(MM)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
AA. PALM TRAN (cont’d.)
2. Staff recommends
motion to:
A)
adopt a resolution of the
Board of County Commissioners (BCC) of Palm Beach County (County), Florida,
approving the submission of the Fiscal Year 2026 Section 5311, Formula Grants
for Rural Areas Program (CFDA 20.509) grant application in the amount of $350,000
to partially offset the operational costs for the Go Glades Service, as
administered by the Florida Department of Transportation (FDOT); and
B)
authorize the Mayor of the
Board of County Commissioners (BCC) to execute the grant application,
supporting documents, and assurances.
Summary: FDOT has notified Palm Tran of the
availability of Section 5311 grant funds for mass transit operating assistance
in non-urbanized areas. If awarded, the
grant will partially offset the operating costs of the Go Glades service. The
application is for $350,000 in grant funds, which requires a local match of 50% or $350,000 for a total project cost of
$700,000. The grant match is included in Palm Tran’s proposed FY 2026
Budget. The grant application requires broader
indemnification by the County than that approved by PPM CW-F-049. The resulting
grant agreement will require the County and its officers, agents, or employees to
indemnify, defend, and hold harmless FDOT and all of its officers, agents, and
employees from any claim, loss, damage, cost, charge, or expense arising out of
the County’s non-compliance or performance of this agreement. The
indemnification obligation must also be passed on to contractors and/or
consultants. The Risk Management Department and County Attorney’s Office
have reviewed the indemnification requirements of this grant and advised staff
accordingly. Given that liability is limited to the County’s non-compliance or
performance of this agreement and the statutory caps of Section 768.28, Florida
Statutes, staff recommends BCC approval. Countywide (MM)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
AA. PALM TRAN (cont’d.)
3. Staff recommends
motion to:
A) adopt a
Resolution of the Board of County Commissioners (BCC) of Palm Beach County,
Florida approving a Public Transportation Grant Agreement (PTGA) (G3B14) in
Section 5310 funding (CSFA 20.513) with the State of Florida Department of
Transportation (FDOT) and providing a grant in the amount of $1,094,391 for the
purchase of paratransit vehicles (Project). This PTGA
will become effective upon FDOT execution with an expiration date of September
5, 2026; and
B) approve a Budget Amendment of
$1,094,391 in Palm Tran’s Grant Fund 1341 to recognize the grant award and the
corresponding capital purchase.
Summary: On January 23, 2024, the BCC approved the
submittal of the FFY2024-SFY2025 Section 5310 grant application requesting
assistance for the replacement of Paratransit vehicles. FDOT allocated funding for this Project and
issued a PTGA in the amount of $1,215,991,
providing a grant in the amount of $1,094,391
and a required 10% local match or $121,600. The
match is included in Palm Tran’s budget.
The PTGA requires broader indemnification by the County than that
approved by PPM CW-F-049. The PTGA requires the County and its
officers, agents, or employees to indemnify, defend, and hold harmless FDOT and
all of its officers, agents, and employees from any claim,
loss, damage, cost, charge, or expense arising out of the County’s
non-compliance or performance of this PTGA. The indemnification obligation must
also be passed on to contractors and/or consultants. The Risk Management
Department and County Attorney’s Office have reviewed the indemnification
requirements for this grant and advised staff accordingly. Given that liability
is limited to the County’s non-compliance or performance of this PTGA and the
statutory caps of Section 768.28, Florida Statutes, staff recommends
BCC approval. Countywide (MM)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
BB. YOUTH SERVICES
1. Staff recommends
motion to:
A) approve an Agency Affiliation Agreement
(Agreement) with CARLOS ALBIZU O UNIVERSIDAD ALBIZU O ALBIZU UNIVERSITY O UCA O
CAU INC. d/b/a Albizu University (University) for the term August 4, 2025
through August 3, 2026, with three (3) automatic one (1) year renewals, for its
students to complete planned and supervised clinical experiences required for a
Masters or Doctoral degree, at various Youth Services Department (YSD)
facilities, with no cost to the County; and
B) delegate authority to the County Administrator or designee
to execute any future Agreements or amendments with University
for clinical experiences on behalf of the Board of County Commissioners (BCC),
that do not substantially change the scope of work, terms or conditions.
Summary:
YSD’s Residential Treatment and Family Counseling
Division (RFTC) continues to be an authorized counselor training facility for
many state colleges and universities offering degrees in graduate programs of
psychology, social work or other related fields of educational study.
Masters/Doctoral Degree programs require field education experience in order to
meet degree and licensing requirements. YSD will continue to offer its services
and programs as a means for the students to obtain the necessary training and
experience to earn their respective degree. There are
no costs to the County associated with this Agreement. The County Administrator
or designee has previously been delegated authority to execute other no-cost
affiliation agreements with Nova Southeastern, Barry, and Florida Atlantic
Universities. Countywide (HH)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
CC. SHERIFF
1. Staff recommends
motion to receive and file: a Grant Extension Letter from the City of
Miami to extend the period of performance for the FY 2022 Urban Area Security
Initiative (UASI) Grant through September
1, 2025. Summary: On August 22, 2023, the Board of County
Commissioners (BCC) accepted a Grant Award Letter on behalf of the Palm Beach
County Sheriff’s Office (PBSO) in the amount of $1,518,726 for the FY 2022 UASI
Grant Program, for the period July 18, 2023 through
June 30, 2024 (R2023-1151). On July 2, 2024, the BCC accepted Modification #1
to the Grant Award Letter to extend the grant period through October 1, 2024
(R2024-0813). On October 8, 2024, the
BCC accepted Modification #2 to the Grant Award Letter to extend the grant
period through June 30, 2025 (R2024-1344). Modification #3 will extend the
period of performance through September 1, 2025 to
allow more time to complete our regional and domestic security projects. There
is no match requirement associated with this award. The Assistance Listing Number (ALN) number is
97.067 and the contract number is R0588. Countywide (RS)
2. Staff recommends motion to:
A)
accept on behalf of the
Palm Beach County Sheriff’s Office (PBSO), a
TJX Law Enforcement Grant Award from the TJX National Task Force-U.S.
Foundation in the amount of $5,000 for the period of June 10, 2025 through time all funds are exhausted; and
B) approve a Budget Amendment of $5,000
in the Sheriff’s Grant Fund.
Summary: On June 10, 2025,
PBSO received a TJX Law Enforcement Grant Award from the TJX National Task
Force-U.S. Foundation. These funds will support the purchase of surveillance
equipment and registration fees for event attendance. There
is no match requirement associated with this award. The award number is
G-0507. Countywide (RS)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
CC. SHERIFF (cont’d.)
3. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s
Office (PBSO), a Memorandum of Agreement (MOA) with the City of Miami for a FY
2024 Urban Area Security Initiative (UASI) Grant in the amount of $1,162,916,
for the period of June 5, 2025 through February 28,
2026; and
B) approve a Budget Amendment of $1,162,916 in the
Sheriff’s Grant Fund.
Summary: On May 23, 2025,
PBSO received a Grant Award Letter in the amount of $1,162,916 for the FY2024
UASI Grant. The UASI Grant
Program is a federally-funded homeland security grant
program, pass-through the State of Florida to the City of Miami, as the UASI’s fiscal agent.
The funds will support various domestic security initiatives within Palm
Beach County and Southeast Region 7, including intelligence operations,
cybersecurity, specialized training and equipment for our Southeast Florida
Fusion Center (SEFFC). There is no match requirement associated with this
award. The Assistance Listing Number (ALN) is 97.067 and
the contract number is R1193. Countywide (RS).
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
CC. SHERIFF (cont’d.)
4. Staff recommends
motion to:
A) receive and file the first, second,
third and fourth quarterly disbursements from the Florida Department of Law
Enforcement (FDLE) for the FY 2024-2025 Statewide Criminal Analysis Laboratory
System Project; and
B) approve a Budget Amendment of $31,393 in the
Sheriff’s Grant Fund.
Summary: The FDLE provides financial
assistance to five (5) locally funded laboratories within the State of Florida,
including Palm Beach County. The Palm
Beach County Sheriff’s Office (PBSO) operates the Palm Beach County Crime Laboratory.
The Board of County Commissioners (BCC) accepted an Agreement for State
Financial Assistance on behalf of PBSO on November 5, 2024 (R2024-1524). Since
the total award is not known in advance, $300,000 was budgeted in the Sheriff’s
Grant Fund. The total final award amount is $331,392.08. Thus, a Budget
Amendment is required to increase the grant budget by $31,392.08. There
is no match requirement
associated with this award. The Catalog of State Financial Assistance (CSFA)
number is 71.002 and the grant agreement number is YR004. Countywide (RS)
DD. OFFICE OF EQUAL OPPORTUNITY
1. Staff recommends
motion to receive and file: the Extension of Worksharing Agreement FY 2025 with the U. S. Equal
Employment Opportunity Commission (EEOC). Summary: The Worksharing Agreement is designed to provide individuals
with an efficient procedure for obtaining redress for their grievances under
Palm Beach County’s Equal Employment Ordinance and Federal laws. The Worksharing Agreement is a prerequisite to the receipt of a
Charge Resolution Contract with the EEOC. On November 26, 1996, the Board of
County Commissioners (BCC) approved staff’s recommendation that future Worksharing Agreements be executed by the County
Administrator, or designee, because of the recurring time constraints involved
in this process. Pursuant to Countywide
PPM-CW-O-051, the attached document is now being submitted to the BCC to
receive and file. No County funds are required. Countywide (DO)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
EE. OFFICE
OF COMMUNITY REVITALIZATION
1. Staff recommends
motion to approve:
A) Expenditure of $26,400 for the installation of
four (4) speed humps in the Melaleuca Avenue – Pine Air West Countywide
Community Revitalization Team (CCRT) area;
B) Expenditure of $6,600 for the installation of
one (1) speed hump in the Country Club Acres West CCRT area; and
C) a Budget Transfer of $33,000 from the CCRT Recoup Funding capital reserve
account. This includes $26,400 for the
Melaleuca Avenue-Pine Air West Speed Hump Project and $6,600 for the Country
Club Acres West Speed Hump Project.
Summary: Residents of the Melaleuca
Avenue-Pine Air West and Country Club Acres West neighborhoods have
requested the installation of speed humps to address traffic speed concerns and
enhance roadway safety. Following a
review of the proposed locations, Traffic Engineering has confirmed that the
sites meet the necessary standards for installation. The total cost of the Melaleuca Avenue-Pine
Air West project is $26,400 and entails the installation of four (4) speed
humps. The total cost of the Country Club
Acres West project is $6,600 and entails the installation of one (1) speed
hump. The cost of each speed hump for
all projects is $6,600. The requested
budget transfers for each project are required to cover the cost of
implementation. Funding is available
through the CCRT Recoup funding account.
Districts 3 and 5 (RS)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
FF. INSPECTOR GENERAL
1. Staff recommends
motion to approve: an
Interlocal Agreement (ILA) between the Children’s Services Council (CSC) of
Palm Beach County and Palm Beach County for the Inspector General (IG) to
exercise certain authority, functions, and powers as to the CSC’s transactions,
projects, and operations. Summary: Under the ILA, the IG will
exercise the authority, functions, and powers granted by the IG Ordinance
(Article XII, Section 2-421-2-452, Palm Beach County Code)(Ordinance),
for the benefit of the CSC. The ILA will be in effect upon execution of the
parties and shall govern the parties’ relationship from October 1, 2025 until September 30, 2028. The ILA shall automatically
renew each year for two (2) additional annual terms, such that the ILA shall
end on September 30, 2028, unless extended by both parties in writing or terminated in accordance with the ILA. The CSC will pay
$58,095.50 on or before October 1, 2025 to the IG for
FY 2026 for investigative services to be performed under the ILA through
September 30, 2028. For each renewal period, CSC shall pay such amount on or before October 1, 2026
and October 1, 2027. Countywide (MJ)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
GG. OFFICE OF RESILIENCE
1. Staff recommends
motion to:
A)
receive and file Amendment
Two (Amendment) to the Grant Agreement (No. 03D03924) (Agreement) with the
Environmental Protection Agency (EPA) Environmental Justice Government to
Government (EJG2G) program, which replaces and updates major terms of the
Agreement, originally beginning March 1, 2024, and ending February 28, 2027;
and
B)
approve a downward Budget
Amendment of $906,026 from the EJG2G program Grant to the General Fund to
recognize the decrease in revenue of the grant award from the EPA.
Summary:
The Office of Resilience
(OOR) was awarded a grant from the EPA’s EJG2G program for $1,000,000 to manage
the Resilient Glades Tree Campaign project (Project), which would expand tree
canopy in the western region of the County through tree plantings and residential
tree giveaways. The Project was in partnership with Community Greening, a local
urban forestry non-profit, and the Palm Beach County (PBC) Parks and Recreation
Department. On August 20, 2024, the PBC Board of County Commissioners (BCC) approved
the Agreement. The grant performance period was originally scheduled from March
1, 2024, to February 28, 2027. On March
31, 2025, per the terms of the Agreement and Code of
Federal Rules, the EPA sent OOR a termination notice memo along with an amended
agreement that included a stop work order and stated that the project’s
objectives no longer aligned with the EPA’s funding priorities. The updated
performance period is listed from March 1, 2024, through March 31, 2025. All
grant-related activities, except for those required for grant closeout, were
ordered to be discontinued. OOR had expended $93,974 prior to the stop work
order notice and expects to be reimbursed by the EPA upon their review and
approval of the final report with the amount owed. The Catalog of Federal
Domestic Assistance number for the grant is 66.312, and the Agreement number is
03D03924-0. District 6 (RM)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
GG. OFFICE OF RESILIENCE (cont’d.)
2. Staff recommends
motion to:
A)
receive and file Amendment
Two (Amendment) to the Grant Agreement (No. 03D33525) (Agreement) with the
Environmental Protection Agency (EPA) Community Change Grant program, which
replaces and updates major terms of the Agreement, originally beginning June 1,
2025, and ending May 31, 2028; and
B)
approve a downward Budget
Amendment of $3,000,000 from the EPA Community Change Grant to the General Fund
to recognize the decrease in revenue of the US EPA grant award.
Summary:
The Office of Resilience
(OOR) was awarded a grant from the EPA’s Community Change Grant program for
$3,000,000 to implement the Climate Resilient Communities project (Project),
which would increase knowledge and involvement in local government resilience
planning efforts. The Project was in partnership with Community Partners of
South Florida, a local non-profit, the CLEO Institute, and the Florida Atlantic
University’s Pine Jog Environmental Education Center. On May 6, 2025, the PBC
Board of County Commissioners (BCC) approved the Agreement. The grant
performance period was from June 1, 2025, to May 31, 2028. On May 13, 2025, per the terms of the
Agreement and the Code of Federal Rules, the EPA sent OOR a termination notice
memo along with an amended agreement that included a stop work order and stated
that the project’s objectives no longer aligned with the EPA’s funding
priorities. OOR received this termination notice before the grant project start
date, and no funds have been expended on this project. The Catalog of Federal
Domestic Assistance number for the grant is 66.616, and the Agreement number is
03D33525-0. District 6 (RM)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
HH. OFFICE
OF EQUAL BUSINESS OPPORTUNITY
1. Staff recommends
motion to approve:
payment of $5,000 for participation in the 19th Annual Palm Beach
Partners Business Matchmaker Conference & Expo, which will be held on
September 19, 2025. Summary:
The Palm Beach County Office of Equal Business Opportunity, Department of
Airports, Department of Housing and Economic Development, and Palm Tran are
partnering with the School District of Palm Beach County, the Cities of West
Palm Beach, Greenacres, Riviera Beach, the Center for Technology, Enterprise
& Development, Inc. (TED Center), the Solid Waste Authority (SWA) and InclusiFI to present the 2025 Business Matchmaker
Conference & Expo. This is the 19th Annual Matchmaker Conference
& Expo held in Palm Beach County. Palm Beach County will contribute a total
of $5,000 with the County’s contribution broken down as follows: the Office of
Equal Business Opportunity –$1,250, Department of Airports – $1,250, Department
of Housing and Economic Development – $1,250, and Palm Tran – $1,250. Payment
will be made on or before September 5, 2025, to the TED Center, the fiscal
agent for the conference. The conference and expo will provide Small Business
Enterprise owners an opportunity to collaborate with larger businesses to
increase business opportunities and knowledge of programs offered by the
above-listed governmental and non-profit partners. Countywide (RS)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
II. CAREERSOURCE
1. Staff recommends
motion to adopt: a Resolution of the Board of County Commissioners
(BCC) of Palm Beach County (County), Florida approving the CareerSource Palm
Beach County (CSPBC) fiscal Year (FY) 2025-2026 budget in the amount of
$11,970,766 for its programs under Public Law 113-128, enacted by Congress
effective July 1, 2015 which Act is known as the Workforce Innovation and
Opportunity Act (WIOA) of 2014. Summary:
On December 16, 2014, the BCC approved a contract to administer grant funds
(R2014-1894) with CSPBC which services include the design, coordination, and
implementation of the local workforce development system for the County. CSPBC
receives Federal funding through the State Department of Commerce, formerly the
Department of Economic Opportunity.
Funds are received by the Department of Commerce from the US Department
of Labor, US Department of Health & Human Services, and the US Department
of Agriculture. These are formula funds which are based on the Federal budget
and the local population statistics. The FY 2025-2026 budget, in the amount of
$11,970,766, includes the following revenue sources: $8,704,266 from the US
Department of Labor; $3,006,500 from the US Department of Health and Human
Services for Temporary Assistance for Needy Families (TANF); and $260,000 from
the US Department of Agriculture for the Supplemental Nutrition Assistance
Program (SNAP). Countywide (HH)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
JJ. TOURIST
DEVELOPMENT COUNCIL
1. Staff recommends
motion to receive and file: a fully executed Palm Beach County FY2025, Category “G” Grant Agreement
managed by the Palm Beach County Sports Commission, Inc. (Sports Commission),
on behalf of the Palm Beach County Tourist Development Council (TDC) with South
Florida Collegiate Baseball League, Inc. for the promotion of the South Florida
Collegiate Baseball League held May 31, 2025 – July 25, 2025, for the grant
term of January 31, 2025 – October 25, 2025. This grantee was approved by the
TDC on January 9, 2025, in the amount of $25,000. Summary: In
accordance with County PPM CW-O-051, all delegated contracts, agreements, and
grants must be submitted by the initiating Department as a receive
and file agenda item. On June 7, 1994, the Board of County Commissioners (BCC)
adopted Resolution R94-702, as amended, authorizing the County Administrator
and/or the Executive Director of the TDC to enter into grant agreements with
Category “G” (Sports) grantees after they have been approved by the TDC. Room
nights generated for South Florida Collegiate Baseball League, Inc./South
Florida Collegiate Baseball League were estimated at 2,500. Countywide (YBH)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
JJ. TOURIST
DEVELOPMENT COUNCIL (cont’d.)
2. Staff recommends
motion to receive and file: two (2) fully executed Palm Beach County FY2025, Category “G” Grant
Agreements managed by the Palm Beach County Sports Commission, Inc. (Sports
Commission), on behalf of the Palm Beach County Tourist Development Council
(TDC) with:
A) BallenIsles
Country Club, Inc., for the promotion of the International Tennis Federation
(ITF) Masters World Championships 60s, held May 11 – 24, 2025, for the term
January 11, 2025 – August 24, 2025. This grantee was approved by the TDC on January
9, 2025, in the amount of $15,000; and
B) Palm Beach County Sports Commission,
Inc., for the promotion of the National Collegiate Athletic Association
(NCAA)Division II Men’s Golf National Championship, held May 18 – 23, 2025, for
the term December 18, 2024 – August 23, 2025. This grantee was approved by the
TDC on July 11, 2024, in the amount of $30,000.
Summary: In accordance with County PPM CW-O-051, all
delegated contracts, agreements, and grants must be submitted by the initiating
Department as a receive and file agenda item. On June
7, 1994, the Board of County Commissioners (BCC) adopted Resolution R94-702, as
amended, authorizing the County Administrator and/or the Executive Director of
the TDC to enter into grant agreements with Category “G” (Sports) grantees
after they have been approved by the TDC. Room nights generated for BallenIsles Country Club, Inc./ International Tennis
Federation (ITF) Masters World Championships 60s were 2,263, and room nights
generated for Palm Beach County Sports Commission, Inc./National Collegiate
Athletic Association (NCAA)Division II Men’s Golf National Championship were
1,751. Countywide (YBH)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
JJ. TOURIST
DEVELOPMENT COUNCIL (cont’d.)
3. Staff recommends
motion to receive and file: two (2) fully executed Palm Beach County FY2025, Category “G” Grant
Agreements managed by the Palm Beach County Sports Commission, Inc. (Sports
Commission), on behalf of the Palm Beach County Tourist Development Council
(TDC) with:
A) Triosports
International, Inc., for the promotion of the International Tennis Federation
(ITF) Masters World Championships 65s/70s, held May 11 – 24, 2025, for the term
January 11, 2025 – August 24, 2025. This grantee was approved by the TDC on
January 9, 2025, in the amount of $35,000; and
B) Prospect Wire 2, LLC., for the promotion
of the Prospect Wire Southeast Championship, held May 31 – June 4, 2025, for
the term January 31 – September 4, 2025. This grantee was approved by the TDC
on January 9, 2025, in the amount of $20,000.
Summary: In accordance with County PPM CW-O-051, all
delegated contracts, agreements, and grants must be submitted by the initiating
Department as a receive and file agenda item. On June
7, 1994, the Board of County Commissioners (BCC) adopted Resolution R94-702, as
amended, authorizing the County Administrator and/or the Executive Director of
the TDC to enter into grant agreements with Category “G” (Sports) grantees
after they have been approved by the TDC. Room nights generated for Triosports International, Inc./ International Tennis
Federation (ITF) Masters World Championships 65s/70s were 2,056, and roomnights generated for Prospect
Wire 2, LLC/Prospect Wire Southeast Championship were 2,000. Countywide (YBH)
4. Staff recommends
motion to receive and file: a fully executed Palm Beach County FY2025, Category “G” Grant Agreement
managed by the Palm Beach County Sports Commission, Inc. (Sports Commission),
on behalf of the Palm Beach County Tourist Development Council (TDC) with
Prospect Select Baseball, Inc. for the promotion of the Prospect Select Summer
Series held June 6 – July 14, 2025, for the grant term of February 6 – October
14, 2025. This grantee was approved by the TDC on January 9, 2025, in the
amount of $73,000. Summary: In accordance with County
PPM CW-O-051, all delegated contracts, agreements, and grants must be submitted
by the initiating Department as a receive and file
agenda item. On June 7, 1994, the Board of County Commissioners (BCC) adopted
Resolution R94-702, as amended, authorizing the County Administrator and/or the
Executive Director of the TDC to enter into grant agreements with Category “G”
(Sports) grantees after they have been approved by the TDC. Room nights
generated for Prospect Select Baseball, Inc./Prospect Select Summer Series are
estimated at 8,880. Countywide (YBH)
AUGUST
19, 2025
3. CONSENT AGENDA APPROVAL
JJ. TOURIST
DEVELOPMENT COUNCIL (cont’d.)
5. Staff recommends
motion to receive and file: a fully executed Palm Beach County FY2025, Category “G” Grant Agreement
managed by the Palm Beach County Sports Commission, Inc. (Sports Commission),
on behalf of the Palm Beach County Tourist Development Council (TDC) with
Perfect Game USA, Inc. for the promotion of the Perfect Game Summer Series held
June 16 through July 28, 2025, for the grant term of February 16 through
October 28, 2025. This grantee was approved by the TDC on February 13, 2025, in
the amount of $91,500. Summary: In accordance with County
PPM CW-O-051, all delegated contracts, agreements, and grants must be submitted
by the initiating Department as a receive and file
agenda item. On June 7, 1994, the Board of County Commissioners (BCC) adopted
Resolution R94-702, as amended, authorizing the County Administrator and/or the
Executive Director of the TDC to enter into grant agreements with Category “G”
(Sports) grantees after they have been approved by the TDC. Room nights
generated for Perfect Game USA, Inc./ Perfect Game Summer Series are estimated
at 7,411. Countywide (YBH)
* * * * * * * * * * * *
AUGUST 19, 2025
4. SPECIAL PRESENTATIONS – 9:30 A.M.
A) Proclamation recognizing the 122nd
Anniversary of Friendship Missionary Baptist Church of West Palm Beach.
(District 7)
B) Proclamation declaring August 26, 2025
as National Women’s Equality Day. (District 3)
C) Proclamation declaring August 2025 as Comcast Month.
(District 7)
D) Proclamation recognizing National Veterans
and First Responders Day. (District 3)
E) Proclamation declaring August 19, 2025
as Caridad Center Day. (District 5)
F) Proclamation recognizing Richard Linn’s 60
Years of Dedicated Service to the West Palm Beach Rotary Club. (District 2)
G) Proclamation declaring August 2025 as
Florida Water Professionals Month. (District 6)
H) Proclamation declaring September 2025 as
National Voter Registration Month. (District 2)
I) Proclamation declaring September 2025 as National
Hunger Action Month. (District 1)
J) Proclamation declaring August 31, 2025 as Overdose Awareness Day. (District 4)
K) Proclamation declaring August 21, 2025 as Fentanyl Awareness and Education Day.
(District 1)
* * * * * * * * * * * *
AUGUST 19, 2025
5. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. OFFICE
OF RESILIENCE
1. Staff recommends motion to adopt:
an Ordinance of the Board of County
Commissioners of Palm Beach County, Florida, amending Palm Beach County Code,
Chapter 17, Article XVII, (Ordinance 2017-012 as amended by 2022-030) section
17-504 through section 17-508, regarding the Property Assessed Clean Energy
(PACE) Program; providing for a savings clause; providing for repeal of laws in
conflict; providing for severability; providing for inclusion in the code of
laws and ordinances; providing for enforcement; providing for penalties;
providing for captions; and providing for an effective date. Summary: The Board of County Commissioners (BCC)
approved this item on the June 3, 2025
for preliminary ready and permission to advertise. On July 1, 2024, ch.
2024-273, Laws of Florida went into effect, updating the requirements of the
PACE program in Florida (the PACE Statute). The revisions included updates to
definitions, increased consumer protections, increased consumer disclosure
requirements, expanded the qualifying improvements of the program, clarified
that PACE program administrators may only offer PACE financing in counties or
municipalities that have authorized them to do so, and bifurcated residential
and commercial program requirements. Many of the PACE Statute’s consumer
protection and disclosure updates resemble previous updates the County adopted
in its 2022 PACE Ordinance amendment. Staff is
recommending updates to the Palm Beach County PACE Ordinance to maintain
compliance and consistency, and to avoid duplication with the requirements
under the PACE Statute. Staff has met with local PACE representatives multiple times to collaborate on these
efforts. Additionally, staff has worked with the Tax
Collector’s Office on these recommendations.
Countywide (RM)
* * * * * * * * * * * *
AUGUST 19, 2025
A. AIRPORTS
1. Staff recommends
motion to:
A) Change Order No. 1 to Amendment No. 3 to the Construction Manager (CM)
at Risk Contract (Contract) with
Suffolk Construction Company Inc. (Suffolk) for CM at Risk Services in the
amount of $1,397,399 and extending the project duration by 20 calendar days for
the Concourse B Expansion Project - Package 2B (Phase 3 Project) at Palm Beach
International Airport (PBI); and
B) a Budget Transfer of $1,397,399 in the Airport's Improvement and
Development Fund, which includes a transfer from reserves in the amount of
$1,397,399 to provide budget for Change Order No. 1.
Summary: On January 14, 2025, the Board of County
Commissioners (BCC) approved the Phase 3 Project (R2025-0108) in the amount of
$114,884,560 with a project duration of 1,245 calendar days, which is the final
phase of the Concourse B Project and provides for the expansion of concession
and passenger seating areas, improvement of aircraft parking apron,
installation of two (2) additional passenger boarding bridges, construction of
support spaces, and the extension of existing building systems. Change Order No.
1 increases the Phase 3 Project contract amount by $1,397,399 for a total
contract amount of $116,281,959 and extends the project duration by 20 calendar
days for a total project duration of 1,265 calendar days. Due to long lead
times for the delivery of electrical equipment purchased in the first phase of
the Project, Change Order No. 1 provides for the installation of the electrical
equipment in the Phase 3 Project to align with the delivery of the equipment in
March 2026 and to allow for the final closeout of the first phase of the
Concourse B Expansion Project. To reduce airline and passenger impacts, Change
Order No. 1 provides for the relocation of seating that was originally located
in Concourse B to Concourse A and updated aircraft pavement markings in order
to accommodate larger aircraft on Concourse A during construction, and the
temporary relocation of a concession unit on Concourse B to maintain customer
service pending the build out of new concessions.
AUGUST 19, 2025
6. REGULAR
AGENDA
A. AIRPORTS (cont’d.)
1. SUMMARY
(continued): Change Order
No. 1 includes various other items including, but not limited to, the addition
of a fire hydrant omitted in design, reimbursement of permit fees, the
decommissioning of impacted pre-conditioned air units by an authorized
installer to maintain warranties for the units, and the transfer of line item underruns to contingency for payment of cost
overruns. A Disadvantaged Business Enterprise (DBE) goal of 20% was established
for the Contract. DBE participation for Change Order No. 1 is 19.25%. DBE participation
for the Contract to date, including Change Order No. 1 is 10.63%. Pursuant to
changes to Chapter 332, Florida Statutes, effective July 1, 2023, a governing
body of a commercial service airport may not approve purchases of contractual
services in excess of $1,000,000 on a consent agenda. Change Order No. 1
exceeds the threshold amount and must be approved on the regular agenda. Countywide (AH)
AUGUST 19, 2025
6. REGULAR
AGENDA
A. AIRPORTS (cont’d.)
2. Staff recommends
motion to approve:
A)
Change Order No. 7 to
Amendment No. 9 to the Contract for Construction Manager (CM) at Risk Services
(Contract) (R2019-0042) with The Morganti Group, Inc. (MGI) for CM at Risk
Services for the Terminal Roof Improvements Project (Project) at Palm Beach International
Airport (PBI) in the amount of $1,087,928.77, extending the project duration by
204 calendar days; and
B)
a Budget Transfer of
$1,087,929 in the Airport's Improvement and Development Fund, which also
includes a transfer from reserves in the amount of $1,087,929 to provide budget
for the MGI Contract.
Summary: The Project was approved on February 7, 2023 (R2023-0214) in the amount
of $8,422,400 with a project duration of 459 calendar days. Change Order No. 1
through Change Order No. 6 increased the project amount by $4,996,354.26,
extended the project duration by 398 calendar days, and provided
for additional work needed to eliminate water intrusion, mitigate
condensation, and replace water-damaged materials, including ductwork and
insulation. A detailed contract history is included in Attachment 1. Approval
of Change Order No. 7 increases the project amount by $1,087,928.77 for a total
project amount of $14,506,683.03 and extends the project duration by 204
calendar days for a total project duration of 1,061 calendar days. Change Order
No. 7 provides for the application of a new waterproofing system to the
elevator and stair towers. Water intrusion is continuing to occur despite
previous applications of traditional sealants. It was
determined that the application of a new waterproofing system is required to
eliminate the continued water intrusion in the PBI terminal from the towers. A
Disadvantaged Business Enterprise (DBE) goal of 12% was established for the
Contract. The DBE participation for Change Order No. 7 is 0.00%. The DBE
participation for this Project to date is 11.2%. The DBE participation for the
Contract to date is 15.79%. Countywide (AH)
AUGUST 19, 2025
6. REGULAR
AGENDA
A. AIRPORTS (cont’d.)
3. Staff recommends
motion to approve:
Amendment No. 2 to the Contract for Consulting/Professional Services
(Consulting Agreement) with EXP U.S. Services Inc. (EXP) in the amount of
$5,108,354.81 for the Palm Beach International Airport (PBI) Terminal and
Concourse Modernization Project (Project).
Summary: The
Consulting Agreement with EXP was approved by the Board of County Commissioners
(BCC) on December 5, 2023 (R2023-1820), in the amount of $1,308,859.55, which
provided design services for the replacement of the PBI General Aviation
Federal Inspection Services Facility.
Amendment No. 1 increased the contract amount by $2,327,183.70 and
provided for design services for the Project and the North Palm Beach County
General Aviation Airport Hangar Project. A detailed contract history is
included in Attachment 1. Approval of
Amendment No. 2 will increase the contract amount by $5,108,354.81, for a total
contract amount of $8,744,398.06, and provides for continued design services
for the Project. The Project includes a post-security connection between
Concourses A/B and C (Connector), which will include space for a new lounge and
concessions, security screening checkpoint modifications, and interior finish
modernization. The Project is anticipated to be constructed in five (5) phases
based on available funding. The first phase of the Connector includes the
replacement of the existing skylight, flooring replacement, and preparation of
the space for new concession construction.
The first phase is anticipated to commence in calendar
year 2026. Amendment No. 1 provided for
100% design of the skylight replacement and schematic design of the Project.
Amendment No. 2 will provide for the final full design of the remainder of the
Project, including delineating the project elements to be constructed in each
phase and Task Ill Miscellaneous Services. Task Ill Miscellaneous Services are
services that are not defined at the time of approval of an amendment to an
agreement and are approved pursuant to delegated authority in accordance with
PPM CW-F-050 by way of a separate task authorization. EXP committed to 24% Disadvantaged Business
Enterprise (DBE) participation for the Consulting
Agreement. The DBE participation for Amendment No. 2 is 8.88%. The cumulative DBE participation to date,
including Amendment No. 2, is 13.29%.
Pursuant to changes to Chapter 332, Florida Statutes, effective July 1,
2023, a governing body of a medium hub commercial service airport may not
approve purchases of contractual services in excess of $1,000,000 on a consent
agenda. Amendment No. 2 exceeds the
threshold amount and must be approved on the regular agenda. Countywide (AH)
AUGUST 19, 2025
6. REGULAR
AGENDA
A. AIRPORTS (cont’d.)
4. Staff recommends
motion to approve:
First Amendment (First Amendment) to Term Contract for the Maintenance of
Airport Facilities and Systems, Contract No. 24-059/DJ (Contract) at the Palm
Beach International Airport (PBI) with JSM Airport Services, LLC (JSM),
increasing the total contract amount by $3,732,000 for completion of renewal
and replacement projects to airport facilities and systems serving the
commercial service airlines at PBI, including replacement of three (3)
passenger boarding bridges (PBBs). Summary: On September 17, 2024, the Board of County
Commissioners (BCC) approved the Contract (R2024-1268) with JSM for the
maintenance, repair, renewal and replacement of airport facilities and systems
serving the commercial service airlines at PBI, which include, but are not
limited to, fixed and mobile PBBs, 400-Hertz and cabin air systems, potable
water cabinets, bag lifts and belt loaders, aircraft waste triturator
for disposal of airline lavatory waste, and portable wheelchair lift(s). The
original contract amount for the period commencing September 30, 2024, and
ending on September 30, 2026, was $6,620,728.
Approval of this Amendment will provide funding in the amount of
$3,732,000 for a total contract amount of $10,352,728 and provide for the completion of necessary projects
associated with airport facilities and systems, including the replacement of
three (3) PBBs that are in need of refurbishment. The existing PBBs at PBI are nearing the end
of their useful life and are scheduled to be fully replaced in fiscal years
2027 and 2028. The estimated cost of refurbishing the three (3) PBBs is
approximately $150,000 per PBB. The cost of purchasing a new PBB is
approximately $750,000. Taking into consideration the age and condition of the
PBBs as well as the cost and time required to complete the refurbishment, the
Department of Airports is recommending purchasing three (3) new PBBs rather
than repairing the existing equipment. Airlines utilizing the airport
facilities and systems at PBI pay for the full cost of this Contract through
rates and charges established annually in accordance with the Signatory Airline
Agreement (R2019-1155). JSM’s principal
place of business is Apopka, Florida. This Contract was presented to the Goal
Setting Committee (Committee) on December 20, 2023, and the Committee
established an Affirmative Procurement Initiative (API) of Small Business
Enterprise (SBE) Evaluation Preference for SBE Participation. JSM committed to
0.62% SBE participation. To date, the
overall SBE participation achieved on the Contract is 0%. Pursuant to changes to Chapter 332, Florida
Statutes, effective as of July 1, 2023, a governing body of a medium hub
commercial service airport may not approve purchases of contractual services in
excess of $1,000,000 on a consent agenda.
This Amendment exceeds the threshold amount and must be approved on the
regular agenda. Countywide (AH)
AUGUST 19, 2025
6. REGULAR
AGENDA
B. COMMUNITY SERVICES
1. Staff recommends
motion to approve: a Budget Transfer in the amount of $500,000 in the
Financially Assisted Agencies (FAA) budget, reallocating funds from various
agencies. Summary: In
accordance with the terms of FAA Agreements, agencies may be subject to a
reduction in funding if their expenditure rates fall below anticipated levels.
Based on a comprehensive review of current expenditure data, the Community
Services Department (CSD) has identified several agencies that are not on track
to fully utilize their allocated funds within the contract period. Simultaneously, a number of FAAs have either
fully expended or are projected to fully expend their
allocations and have demonstrated an ongoing need to continue providing
services, particularly in the area of rental and relocation assistance. With
the conclusion of the Emergency Rental Assistance Program (ERAP) and the
continued rise in rental costs countywide, the demand for rental support
remains critical. To address this need
and optimize the use of available funding, CSD recommends reallocating
unexpended funds from underutilizing agencies to a general FAA rental
assistance funding pool. These funds will be made available to eligible FAAs
and CSD staff through CSD’s Online System for Community Access to Resources and
Social Services (OSCARSS), which facilitates streamlined application and
documentation processes. CSD will continue to process payments directly to
landlords on behalf of agencies, ensuring timely support for clients and
efficient use of public funds. Approval
of this item will allow CSD to realign resources with current community needs
and enhance service delivery without exceeding the overall FAA program budget.
With this reallocation of funding, approximately 85 eligible residents may be
served for up to three (3) months of rental and/or relocation assistance
through September 30th, 2025.
Countywide (JBR)
AUGUST 19, 2025
6. REGULAR
AGENDA
B. COMMUNITY SERVICES (cont’d.)
2. Staff recommends
motions to conceptually approve: proposed allocations for Notice of Funding Opportunity (NOFO) for areas
of Behavioral Health and Substance Use Disorder (BHSUD), under the Opioid
Settlement Funds (OSF), for the period of July 1, 2025 through June 30, 2028,
in a total amount not-to-exceed $2,477,850;
BEHAVIORAL HEALTH AND SUBSTANCE USE DISORDER
|
Proposer |
Program/Project |
Annual Amount |
|
Action Area:
Behavioral Health Substance Use Disorder Community Education and Engagement
Service Category |
||
|
HANLEY CENTER
FOUNDATION, INC. |
The
Resilience, Equine-Assisted, and Caregiving for Healing (REACH) Program |
$550,000 |
|
NAMI PALM
BEACH COUNTY, INC. |
NAMI Family
Program |
$100,000 |
|
FERD AND
GLADYS ALPERT JEWISH FAMILY & CHILDREN'S SERVICE OF PALM BEACH COUNTY,
INC. |
Alpert JFS
Mental Health First Aid |
$150,000 |
|
GENESIS
COMMUNITY HEALTH, INC. |
Genesis
Community Health OSF and FAA BHSUD FY 2026-2028 |
$340,000 |
|
PALM BEACH
COUNTY SUBSTANCE ABUSE COALITION, INC. |
PBCBHC Safe
Disposal Initiative |
$80,000 |
|
Action Area:
Behavioral Health Substance Use Disorder Recovery Supports Service Category |
||
|
REBEL
RECOVERY FLORIDA INC |
PBC Community
Housing and Recovery Support (CHARS) |
$457,850 |
|
THE LORD'S
PLACE, INC. |
Pathways to
Stability: Addressing Social Determinants of Health (SDoH)
Through Peer-Led Outreach, Recovery and Housing Support |
$350,000 |
|
Action Area:
Behavioral Health Substance Use Disorder Deep End Treatment Service Category |
||
|
HANLEY CENTER
FOUNDATION, INC. |
Casa Flores
Home |
$450,000 |
|
TOTAL |
$2,477,850 |
|
AUGUST 19, 2025
6. REGULAR
AGENDA
B. COMMUNITY SERVICES (cont’d.)
2. Summary: On March 7, 2025, the Community Services
Department (CSD) issued a NOFO for OSF funding for Fiscal Year (FY) 2025 -
2028. The OSF BHSUD action areas align
with the Board of County Commissioners’ (BCC) strategic priority of addressing
substance use and behavioral health disorders. These NOFO priorities were
developed in collaboration with the Behavioral Health, Substance Use and
Co-Occurring Disorders (BHSUCOD) Advisory Committee and memorialized in the
Behavioral Health and Substance Use Disorder Plan 2024 (2024 Plan). Public
comment periods were held in March and May 2024, and the BCC approved the 2024
Plan on October 22, 2024 (Agenda Item 3E-1). Countywide (JBR)
C. PALM TRAN
1. Staff recommends
motion to:
A) adopt a
Resolution of the Board of County Commissioners of Palm Beach County, Florida
(BCC), authorizing the execution of Grant Agreement G3E13 with the Florida
Commission for the Transportation Disadvantaged (CTD), providing a grant in the
amount of $3,171,387 for the Trip & Equipment Grant Program (CSFA 55.001) to provide Palm Tran
Connection Service (Connection) trips and discounted daily and monthly fixed
route bus passes. This unit cost Grant
Agreement begins retroactively on July 1, 2025, with
an anticipated end date of June 30, 2026;
B) approve a Budget Amendment of $2,372,107 in the Palm Tran Grant Fund 1341 to recognize the
grant award;
C) approve
a Budget Transfer of $2,372,107 in Palm Tran
Operating Fund 1340 to increase the transfer from Palm Tran Grant Fund 1341 and
decrease the transfer from the General Fund 0001; and
D) approve
a Budget Transfer of $2,372,107 in the General
Fund 0001 to increase Contingency Reserves and decrease the transfer to Palm
Tran Operating Fund 1340.
AUGUST 19, 2025
6. REGULAR
AGENDA
C. PALM TRAN (cont’d.)
1. Summary: This
Grant Agreement G3E13, in the amount of $3,523,762, requires a match of 10% or $352,376
and provides a grant in the amount of $3,171,387. The total anticipated cost to provide
transportation disadvantaged service is $7,397,474, which requires the County to overmatch by $3,873,712 in order to maintain
the program at its current level. The grant
requires broader indemnification by the County than that approved by PPM
CW-F-049. The grant requires the County and its officers, agents,
or employees to indemnify, defend, and hold harmless the CTD and all of
its officers, agents, and employees from any claim, loss, damage, cost, charge,
or expense arising out of the County’s non-compliance or performance of this
agreement. The indemnification obligation must also be passed on to contractors
and/or consultants. The Risk Management Department and County Attorney’s
Office have reviewed the indemnification requirements of this grant and advised
staff accordingly. Given that liability is limited to the County’s non-compliance
or performance of this agreement and the statutory caps of Section 768.28,
Florida Statutes, staff recommends BCC approval. Countywide (MM)
AUGUST 19, 2025
6. REGULAR
AGENDA
C. PALM TRAN (cont’d.)
2. Staff requests
Board direction:
regarding the issuance of an Invitation to Negotiate (ITN) for Palm Tran
Connection Paratransit Services Countywide for a contract term of five (5)
years with two (2) one (1) year extensions. Summary: On Tuesday, June 10, 2025, the Board of County
Commissioners (BCC) directed staff that prior to advertising any solicitation
involving a selection component, an email notification must be sent to the BCC.
Following this notification, a 10-day period will be provided during which any
County Commissioner may request a presentation on the solicitation. If such a
request is made, staff will prepare an agenda item to provide an overview of
the solicitation and seek direction from the BCC on how to proceed. On Monday,
July 7, 2025, an email was sent to the BCC regarding Palm Tran’s intent to
advertise an ITN for the Palm Tran Connection paratransit services. In
accordance with the new process, two (2) Commissioners requested that a
presentation be brought before the BCC. As a result, Palm
Tran is bringing this agenda item to provide an overview of the ITN and to
receive further direction. On May 6, 2025, the BCC directed Palm Tran staff to
enter into one (1) year emergency contracts with both MV Transportation, Inc.
(MV Transportation) and First Transit, Inc (First Transit) while staff prepared
the ITN for long-term paratransit services. In preparation for the ITN, Palm
Tran hosted an Industry Day on March 13, 2025, to gather input from transit
professionals, service providers, consultants, and other industry experts. The
feedback and recommendations received during this session were instrumental in
shaping the ITN and identifying best practices for
service delivery and operational efficiencies.
In addition, on April 8, 2025, the BCC entered into an eight (8) year
contract for a facility on Congress Avenue that will house the future
paratransit service providers. That
contract aligned with the one (1) year emergency contract and the five (5)
years with two (2) one (1) year extensions contemplated in this ITN. Countywide
(MM)
AUGUST 19, 2025
6. REGULAR
AGENDA
D. FACILITIES DEVELOPMENT & OPERATION
1. Staff recommends
motion to approve: the conceptual acceptance of a mobile dental clinic vehicle, subject to
conditions noted herein, that the Florida Department of Health (DOH) is seeking
to acquire by donation through partnerships with United Way (UW) and Clinics
Can Help (CCH) and whereupon County will title in the County’s name and
maintain. Summary: The DOH currently operates a Palm Beach
County dental health program (Program) focusing on preventive dental services
at Title 1 elementary schools and dental care for uninsured adults living with
HIV. The Program relies on an outfitted mobile dental vehicle to bring
increased access to care while enhancing convenience. The existing mobile
dental asset maintained by the County is no longer adequate for DOH’s use due
to required repairs not being cost effective for its continued use. This asset also requires a Commercial
Driver’s License (CDL) to operate and the vehicle size restricts the ability
to access locations that do not have the necessary space to set up for
services. Through donations
coordinated by UW and CCH, DOH has identified the possibility of acquiring a
2003 Ford E-550 outfitted for mobile dental
services. On June 18, 2025, DOH, UH and
CCH approached County staff to coordinate the potential acceptance of the
vehicle. Under Florida Statutes 154.01,
DOH equipment is subject to the provisions of the contract between DOH and the
County. Pursuant to the contract between DOH and County (R2025-0002), all
vehicles will be transferred to the ownership of the County and registered as a
County vehicle.
Following review by County staff, it was determined that the potential
vehicle acquisition is not in alignment with County’s policy due to asset age.
Acquisition of a 23-year-old vehicle may result in future maintenance
challenges due to parts availability; staff advised DOH accordingly. DOH, UW, CCH have considered the potential
limitations and still deem the acquisition of a fully renovated asset as the
best path forward to support the Program.
The 2003 replacement vehicle will not require a specialized license to
operate, will be able to access locations previously restricted due to vehicle
size and has been determined by DOH to be an acceptable asset that will meet
their programmatic needs. Having
advised DOH, UW and CCH of the potential fleet management challenges with this
asset and with the intention of providing continued support to DOH’s Program,
County staff recommends conceptual acceptance of the vehicle for DOH to move
forward with acquisition. If approved,
County staff plans to return at a later date
recommending acceptance of the donated asset contingent upon County staff’s
assessment of the vehicle condition at time of donation and acceptance thereof.
(FDO Admin) Countywide (MWJ)
* * * * * * * * * * * *
AUGUST 19, 2025
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
AUGUST 19, 2025
A. ADMINISTRATION
COMMENTS
1. Staff recommends
motion to receive and file: the
updated Board Directive Reports which include in process and completed board
directive items. Summary:
At the February 6, 2018 Board
of County Commissioners Meeting, direction was given
to the County Administrator to submit monthly a status report of the board
directives. The report categorizes: 1) In Process Items, and 2) Completed
Items. The report continues to be updated on an ongoing basis. Countywide
(DC)
B. COUNTY
ATTORNEY
AUGUST 19, 2025
District 1 – COMMISSIONER MARIA G. MARINO
District 2 – COMMISSIONER GREGG K. WEISS
Requesting approval for off-site
Proclamation declaring August 22, 2025 as Rev. Gerald
D. Kisner
Day in Honor of His Decades of Faithful Community Service.
District 3 – COMMISSIONER JOEL G. FLORES
Requesting approval for off-site Proclamation declaring August 21, 2025 as National Senior Citizen Day.
Requesting approval for off-site Proclamation honoring the Distinguished
Service of Fire Chief Brian Fuller.
District 4 – COMMISSIONER MARCI WOODWARD
District 5 - COMMISSIONER MARIA SACHS
Requesting approval for off-site Proclamation declaring August 2025 as
Together for Sharon Month. (District 5)
District 6 - COMMISSIONER SARA BAXTER
District 7 – COMMISSIONER BOBBY POWELL JR.
AUGUST 19, 2025
11. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."